how to write application letter to college principal

How to Secure the Perfect Recommendation Letter

Letters of Recommendation: Your Secret Weapon in College Admissions?

Hi, I’m Ian Parker, a Collegewise counselor, as well as a former tutor and teacher. I’m here to talk to you about letters of recommendation, how they’re used, and why they’re important.

One of the biggest questions facing any college applicant is: “Which teachers should I ask for letters of recommendation?” But why are letters of recommendation so important? How do colleges use them? And how should a student decide whom to ask?   

As a Collegewise counselor who has assisted more than a hundred successful college applicants, I enjoy reviewing applications with my students; all the information is there, precisely organized, and presented in just the way we wanted it.  

Except for the letters of recommendation.  

You may not be familiar with the recommendation process. It certainly gets less press than other pieces of college applications, like transcripts, essays, or extracurriculars. But at many colleges, it’s an important element — and it’s one that doesn’t fit cleanly within that perfectly organized application I love. Ready to learn about this strange creature? Let’s go!  

What are Letters of Recommendation & Why Do Colleges Want Them? 

College applications are often thorough and well-built, but there is no form on earth that could possibly capture the unique circumstances, interests, and challenges of every student. So, many colleges (more than 350 US colleges, in fact) require teachers and school counselors to provide additional information beyond what’s available in the application.   

Most often, recommendations include both a quantitative and a qualitative measure. For instance, a recommendation submitted through the Common App will have a space for recommenders to mark students on a scale that ranges on various points from “below average” to “one of the top few I have encountered in my career.” The qualitative portion will ask educators to submit a written recommendation where they can explain how, exactly, they believe their student stands out from their peers. There can be a lot of power in those explanations, and there are important reasons many colleges ask for them.  

First, students often leave important information out of their application, especially if they think it’s embarrassing or doesn’t seem appropriate for a college application. But those explanations can often provide admission officers the context they need to understand the rest of the application. For instance, a student might go from straight As in 9th and 10th grade to Cs in 11th, and without context, that trend would raise some real worries in an admission office. But if their counselor explains that the student’s parents were going through a messy divorce during that time and her schoolwork is already back to her usual excellence in 12th grade, all of a sudden the Cs are less concerning.  

Many colleges also value something hard to see in a transcript: intellectual curiosity. It’s one thing to take many challenging classes because you know selective colleges expect it; it’s an entirely different thing to contribute to the intellectual climate of those classes. Teachers can use their recommendations to point out a student without whom their class just wouldn’t be the same — the student who asks questions, raises great points, and goes above and beyond in their class reading. If you’ve ever asked a question that made a teacher stop and think, been the driving force behind a classroom debate, or helped someone struggling on a project, then you’ll know what that might look like.  

But here’s my favorite answer when my students ask why colleges care about these recommendations: the people reading your application just want to know that their professors are going to enjoy having you in their classes. Admission offices often work closely with faculty to make sure they’re attracting and accepting the types of students who will mesh with professors. Students who are kind, questioning, curious, and thoughtful make any classroom better; students who are passive, self-centered, or grade-grubbers usually don’t.  

A General Timeline for Letters of Recommendation 

I usually bring up recommendations with my students early in the spring of their junior year. At that point, they’ve had their 11th-grade teachers for a few months, and they’ve figured out which classes they’ve thrived in and which teachers they’ve really clicked with. We can then have an intelligent conversation about which two or three teachers would be most appropriate to ask to provide letters of recommendation. Their next assignment: to continue impressing those teachers for the rest of the semester with their kindness and thoughtful participation in class.   

Depending on their high school’s policies, my students will actually ask those teachers a couple of weeks before summer or just after school resumes in 12th grade. Ideally, I think, earlier is better — when I was a teacher, I would have appreciated knowing in advance so I could use the summer to write. Some high schools have specific periods in which to request recommendations, and that’s just fine, too; it’s not a race! Just make sure you give your teachers enough time to write an effective recommendation (meaning several weeks, at minimum).  

How to Find the Right Recommender  

In which class do you participate the most?   

Which teacher knows you the best, including the things you do outside of class? Have you had real conversations, outside of a classroom discussion, with any of these teachers?

Can any of your teachers tell a positive story about you? Which teacher has seen you be kind to others?

These are some of the questions I ask my students when we’re discussing which teachers they might ask for a recommendation. Invariably, there are two or three classes in which their teachers have seen them at their best, and those are usually the ones my students focus on.  

Beyond that general advice, there are also some specific guidelines you should try to follow:  

Try to ask teachers from core subject areas (math, science, English, social science, and languages other than English). Because they’re core classes with a standardized academic curriculum, your admission officer will be able to contextualize your achievement and consider your potential as a college student more easily.  

Try to ask junior-year teachers. You’ll be applying to college during the fall and early winter of 12th grade. At that point, your 12th-grade teachers will have only known you for a couple of months; that’s usually not enough time to have an in-depth picture of who you are. At the same time, your 10th-grade teachers will have gone nearly two years without you in their classroom; the things they can write about may not reflect who you are as that’s way too long for an accurate letter for a senior. So, stick to your 11th-grade teachers in most circumstances.  

Make sure to align your recommenders with the expectations of the colleges you’re applying to. For instance, MIT requires two letters of recommendation: one from a STEM teacher, and one from a humanities, social science, or language teacher. There’s no wiggle room there, and a student who requests recommendations from a history and an English teacher is not following the instructions.  

Don’t worry too much about your teachers’ writing ability. It’s the content, not the style, that’s important.  

How to Ask Your Teacher 

When you’re ready to request a recommendation from a teacher, a personal touch goes a long way.  

Start by finding a quiet time to chat one-on-one. The end of the day, after a teacher’s last class, is often a good time. Alternatively, use your teacher’s office hours or schedule a few minutes to talk. Try not to initiate this conversation over email.  

In that face-to-face conversation, be straightforward and honest. I often ask my students to include three elements:  

First, the reason why they’re asking this teacher (your love for the class and the subject; a particular project that sparked your curiosity and showcased excellence; your after-class chats about life).  

Second, explain the teacher’s unique ability to write a strong letter (“I think you’ve seen me at my best”; “I think you’ll be able to describe how I help other students in class”).  

Finally, the ask: “Would you consider writing me a strong letter of recommendation for my college applications?” By asking thoughtfully, you’ve given your teacher the warm fuzzy feeling of making a difference in your life, you’ve explained why they’re suited to the role of recommender, and you’ve given a subtle hint about what you’re really proud of — something that might support the rest of your application.  

Final Thoughts 

Recommendations are a privilege to write. It’s an educator’s chance to advocate for their student and to reflect on their future growth. In some ways, it’s validation for a career in education.  

But writing good letters of recommendation is hard. In fact, it’s a giant pain. And, what’s more, it’s not your teacher’s actual job to write them. So make sure to do your part, too. If your counselor or your teachers want a brag sheet, a resume, or a questionnaire from you, don’t argue; do it. Ask them far in advance, and beyond sending them the supporting information they asked for or materials they’d like (as well as a quick thank-you), don’t bother them for a while.   

The reward for your patience will be an authentic, glowing letter that helps colleges understand your unique capabilities and potential for growth. It’s well worth the trade.  

Take a look at our recommendation letter request email example .  

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• How to Write an Application to the Principal: Step-By-Step Guide with Sample Letters & Templates

May 20, 2023

Writing an  application   to the principal  is crucial for seeking permission, scheduling meetings, reporting issues, and making suggestions. 

It is a formal and structured way of communicating with the school’s administration, ensuring that matters are handled appropriately and respectfully. 

Applications to the Principal Are Required in What Situations

Some common situations where a  formal   application to the principal  is required are:

• Permission to participate in  extracurricular activities
• Seeking admission   to   the best boarding schools in Mumbai
• Complaints or grievances
• Request for leave ( leave letter to principal )
• Suggestions or feedback
• Request for certificate or recommendation letter
• Request for transfer or change of section

Step-by-step Guide on How to Write the Application –  Format to Follow

• Opening Statement and Introduction

Start the application by addressing the principal respectfully and introducing yourself (mandatory in case of a leave letter to principal). For example, “Respected Principal, I am writing this application to request a leave.”

• Clearly Stating the Purpose of the Application 

In the next paragraph, clearly state the purpose of the application using your communication skills. For example, “I am writing to request permission to attend a sports event.”

• Providing Relevant Details and Supporting Information

In the following paragraphs, provide relevant details and supporting information to strengthen your case. For example, mention the dates and timings of the event.

• Closing Statement and Expression of Gratitude

End the application by thanking the principal for considering your request and expressing hope that permission is granted. For example, “Thank you for considering my request. Your support will be highly appreciated.”

Also Read: * The Impact Of Teacher-Student Relationships On Academic Success * List Of Animals And Their Homes With Young Ones- Images & Names * Who Invented Zero First | Guide To The History & Invention Of Zero * 5 Simple Daily Habits To Reduce Stress & Improve Focus * Advantages Of Reading Newspaper For Students & Tips To Cultivate The Habit

Examples of Sample Applications to the Principal

> sample application – how to write permission letter to principal.

To Principal

MIT Vishwashanti Gurukul,

Pune Location Rajbaug, 

Maharashtra - 412 201

Date: 7th January 2023

Subject: Request for Permission to Attend a Seminar

Respected Sir/Ma'am,

I, Aditi Gupta of class 10th- want your permission to attend the upcoming seminar on  Effective   Communication with Childrens . The seminar is scheduled to take place on 2nd February from 9.00 AM to 11.00 AM at Public Auditorium. 

The  English speech topics  that will be covered in the seminar are closely related to my course of study, and I am confident that attending it will help me improve my understanding of the subject.

Please grant me permission to attend the seminar. Thank you for your consideration. Let me know if more information is required.

Yours faithfully,

Aditi Gupta,

>  Sample Job Application - What is a Cover Letter for a Job Application

A cover letter is essential when applying for a job. It highlights your qualifications and skills that match the job and convinces the employer to invite you for an interview.

Here's a sample job application cover letter:

Aditi Gupta

Meridian Apartment 

Mumbai - 400001

[email protected]

6th January 2023

Sunil Kapoor

L&T Company

Dear Mr. Kapoor,

> Sample Leave Application- How To Write a Leave Application to Principal

Date: 13th April 2023

Subject:  Leave Application to Principal for Attending a Family Function

Respected Principal,

I am writing this application to bring to your notice that I, Aditi Gupta of class 10th-A, will not be able to attend school for the coming 2 days as I have to attend my cousin's wedding. 

I would kindly request you to grant me leave of absence from school for 2 days, starting from 20th April to 21st April. I understand my absence may affect the school's schedule and my academic progress. I'll ensure I keep up with my studies during my absence.

I would be grateful if you could grant me leave for the above-mentioned dates. Thank you for your consideration.

Importance of Reviewing and Editing the Application for Errors and Clarity

Reviewing and editing your  formal application to principal  is crucial for ensuring that it is error-free and clear. By taking the time to review and edit your application, you can increase your chances of success and achieve your desired outcome. Here are some reasons why it is important:

• It enhances clarity
• Helps to avoid errors
• Ensures accuracy
• Improves overall quality

Tips for Finalizing the Application

• Use spellcheck and grammar check tools like Grammarly to catch any obvious errors when writing a letter to principal for leave.
• Have someone else review the application for errors and clarity to catch errors that you may have missed.
• Check that all required materials have been included and are in the correct format.
• Follow the instructions and guidelines provided by the program or institution.
• Use a clear and concise writing style, avoid jargon and technical terms, and keep the sentences short and to the point.
• Consider the tone and professionalism of the application and avoid using slang or humour.
• Submit the application before the deadline.

To wrap up, writing a strong application or formal letter to principal is crucial for students, parents, and teachers. Use the step-by-step guide with examples to craft any type of formal application to principal . If you need further assistance, consider reaching out to MIT Gurukul, one of the  best schools in India , for guidance and support.

A letter of introduction is a type of correspondence that is typically used to introduce oneself.  Reading newspaper habit  can improve your letter-writing skills.

A cover letter should have your introduction, highlight your relevant skills and experience, and express your interest.

It is a  formal letter to principal  for permission, information, or some other form of assistance. For example, a  letter to principal for leave . 

To end an application letter, you should express your gratitude. It should end with “sincerely, or best regards”, followed by your name.

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How to Write an Application to the Principal – Learn Here with Format & Samples

• Updated on  
• Apr 5, 2023

Writing an application to the principal is an important part of the English syllabus in school. Schools teach application writing to familiarize students with the proper format and composition for a Formal Application. Submitting a properly formatted application will set you apart from the rest no matter if it is for a leave, fee concession or transfer to a different stream.

Creating an impressive Formal Application to the principal is easy to do. All you have to do to master this skill is to understand the application’s format and structure and maintain a respectable tone. This blog brings you a detailed guide on writing an application to the principal, its format and style of writing as well as useful samples.

This Blog Includes:

What is an application to the principal, things to keep in mind, format for writing an application to the principal, application for casual leave, application for sick/ medical leave, application to the principal for sick leave written by parents, application for school transfer, application to principal for leave due to marriage in family, application to the principal for one day’s leave.

Check Out: Letter to the Editor

An application to the principal is a formal way to place a request in front of the school authorities. It can be written for different reasons such as:

• For Sick Leave
• For Full Fee Concession
• For Change of Section
• For Admission-related queries and concerns
• For Transfer Certificate
• For Change of Stream, etc.

While creating the application, you must specify the reason for writing it. Don’t forget to add any other related factors as well.

Certain pointers can help you in drafting a well-written application. Mentioned below are some useful tips and tricks that can make your application to the principal more appropriate and better to read:

• the number of days for the leave
• amount of fee concession required
• medical certificate or any other proof (as required)
• Do not write a very long application. Keep it short and concise..
• Ensure that the grammar, syntax and structure of the application is correct.
• State your request clearly and respectfully in an official manner.

Recommended Read: Job Application Letter

The format of the application means the structure that is to be followed when drafting an application to the Principal. Below is the standard format for writing an application to the Principal:

Sample Applications to the Principal

Now that you are familiar with the format, let’s take a look at a sample application to the principal.

Write an application to the Principal asking for leave for three days because of a wedding you have to attend.

Write an application to the principal asking for medical leave.

The Principal Mary Public School Gurgaon, Haryana 122XXX 8th September, 20XX

Subject: Application for a Sick Leave

Dear Sir/Madam

I Sonal Rajput, am a student of Class X of your school. I have been diagnosed with jaundice and the doctor has advised me to rest for one week. Please grant me leave from (date) to (date).

I have attached the medical certificate issued by a doctor for reference. I will resume my classes from (date)

Thanking you,

Yours obediently, Sonal Rajput Class X 07

Write an application to the principal asking for leave for your child as he/she is sick.

I would like to bring to your kind attention that my son/daughter (name), a student of Class X of your school will not be able to attend school for the next few days. She is hospitalized and diagnosed with jaundice. 

The medical certificate issued by the doctor is attached herewith for your reference. She/he will attend school from next week as advised by doctors.

Thanking you, (Name) (Signature of the parent)

Write an application to the principal asking for a transfer certificate as you want to transfer to a different school.

There is a marriage in your family because of which you will not be able to attend school for 4 days. Write an application to your principal asking for leave for the same.

Subject: Application for a Marriage Leave

I am Pallavi Sehgal, a student of Class X of your school. I would like to bring to your kind attention that I will not be able to attend school for 4 days. There is a marriage in my family for which I have to leave town. I will not be able to attend school between (date) to (date). Please grant me leave for the same.

Yours obediently, Pallavi Sehgal Class X 07

Write a letter to your principal asking for leave for one day.

Subject: Application for One Day Leave

My name is Shubhangi Sharma, a student of Class X of your school. Due to some personal emergency, I have to take one day’s leave and won’t be able to attend school tomorrow. Please grant me leave as I will not be able to come tomorrow.

Yours obediently, Shubhangi Sharma Class X 07

Start your letter with the address and date, followed by the subject, salutation and then the body of the letter in which you convey the reason behind your letter.

It is important to clearly mention the date on which you would be absent from school because it gives clarity and is also used for attendance management and documentation.

A letter to the School Principal or any higher authority should always be in the format of a formal letter as it is concerned with matters of personal and professional importance. The language used should be formal as well.

The format for writing an application to the principal includes the sender’s details (name, class, section), the principal’s name and designation, the date, a subject line, a salutation, the body of the letter (clearly stating the purpose or request), a closing, and the sender’s signature.

The tone of an application to the principal should be polite, formal, and respectful.

We hope that this blog helped you understand the format and structure of writing an application to the principal. If you have any questions, feel free to drop them in the commet box below.

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Application to Principal for 3 Days Leave (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional application to principal for 3 days leave.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Application to Principal Requesting Leave for Three Days

First, find the sample template for application to principal for 3 days leave below.

The Principal, [Your School’s Name], [City Name], [State Name]

Subject: Application for 3 Days Leave

I, [Your Full Name], a student of [Your Class and Section], write this application to kindly request you to grant me leave for three days, i.e., from [Start Date] to [End Date].

The reason for this leave application is that my family has planned an important family function at our native place. It is a significant occasion in our family, and my presence is required. I understand the importance of regular schooling, but this event is unavoidable.

I assure you that I will take notes from my classmates regarding what is taught in my absence and catch up with the syllabus without impacting my academic performance. If any assignments are given during this period, I will submit them as soon as I return.

I kindly request you to consider my situation and grant me this short leave of three days.

Thank you for understanding.

Below I have listed 5 different sample applications for “application to principal for 3 days leave” that you will certainly find useful for specific scenarios:

Application to Principal for 3 Days Leave Due to Family Event

Respected Sir/Madam,

The reason for this leave request is a significant family event at my home. We are having a very important traditional function, which requires my presence as an integral part of the family. It is a time for us to uphold our culture and family values, and my participation in this event is necessary.

I assure you that I will take the responsibility of catching up with all the missed lessons and homework during my absence. I will collect notes from my classmates and will put in extra efforts to ensure I do not lag behind in any of the subjects.

I kindly request you to consider my application and grant me these three days off from school. I apologize for any inconvenience that my absence might cause and thank you for your understanding.

[Your Full Name] [Roll Number] [Class and Section] [Contact Number] [Date]

Application to Principal for 3 Days Leave for Health Recovery

Sub: Application for Sick Leave

Despite my sincere desire and efforts to attend school regularly, under these circumstances, I am unable to do so. The nature of my illness requires me to take proper medication and rest to recover fully. Not taking the required rest may worsen my health condition and might affect my academic performance as well.

I am attaching the medical certificate for your reference. I hope for your understanding and assistance in this matter.

Thanking You,

Yours Sincerely, [Your Name] [Your Roll Number] [Your Section] [Your Contact Number] Date: [Date of Writing the Application]

Application to Principal Requesting 3 Days Leave for a School Trip

To, The Principal, [Your School’s Name], [Your School’s Address], [City Name], [State Name]

Subject: Request for 3 Days Leave for a School Trip

I, [Your Full Name], am a student of class [Your Class and Section] at [Your School’s Name]. I write this letter to formally request for three days leave, starting from [Starting Date] to [Ending Date], as I am planning to attend a school trip.

Our school has organized a 3-day educational trip to [Place Name] and I am eager to be part of this amazing opportunity. I believe it will enhance my learning and provide a chance to explore the historical and cultural aspects of [Place Name].

I have been consistent with my studies and have kept up with the coursework. During my absence, I assure you that I will take the necessary steps to cover the lessons and assignments that I will miss.

I kindly request you to consider my application and grant me the requested leave. I am hopeful that this experience will contribute to my overall development and I will return to school with newfound knowledge and perspectives.

Yours sincerely, [Your Full Name] [Your Roll Number] [Your Class and Section] [Date]

Application to Principal for 3 Days Leave for Attending a Wedding

Subject: Application for Leave for Three Days to Attend a Wedding

In light of these circumstances, I kindly request you to grant me a leave of absence from school for three days, from ________(date) to ________(date). I assure you that upon my return, I will catch up on all the studies and assignments that I will miss during this period.

I understand the importance of regular attendance at school and I regret any inconvenience this may cause. I would be highly obliged if you would consider my situation sympathetically and grant me the requested leave.

Thank you for your understanding.

Application to Principal for 3 Days Leave Due to Unexpected Family Emergency

To, The Principal, [Your School’s Name], [Your School’s Address], [City], [State], [Pin Code]

I, [Your Name], a student of class [Your Class and Section], am writing this letter to bring to your kind notice that an unexpected family emergency has arisen in my family. Due to this unforeseen event, I am unable to attend school for the next three days.

I assure you that I will take the responsibility of catching up on the lessons and assignments missed during this period. I will coordinate with my classmates and teachers to ensure that my academic performance is not negatively impacted.

I hope you understand the gravity of the situation and kindly grant me the requested leave. I am thankful for your understanding and support.

[Your Name] [Your Roll Number] [Your Class and Section] [Your Contact Number] [Date]

How to Write Application to Principal for 3 Days Leave

Related Topics:

I am sure you will get some insights from here on how to write “application to principal for 3 days leave”. And to help further, you can also download all the above application samples as PDFs by clicking here .

And if you have any related queries, kindly feel free to let me know in the comments below.

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How to write application to the principal of college / school - a guide to write formal applications

Applications notes for 1st year students, instructions: .

• The trend of writing "To," at the start of application just above "The Principal" has long been discarded. It is no more used now.
• "Subject line" is mandatory in latest format. Your subject line should clearly tell what your application is about.
• Salutation should include only formal greeting-you should not write "Dear Sir" nor "Hello sir". You should write "Respected sir" OR only "Sir"
• You should not start you application by "I beg to state that" OR "I beg to say that" OR "I Beg leave to say that" etc. This method is out of fashion and validity. It is no more in practice. The latest style is that you can start with "I humbly state that" OR "I want to state that" OR "I would like to state that" etc.
• The body of your application should include all necessary details but not unnecessary things. Be formal and professional. Do not use casual words or expressions. 
• Always write yours obediently at the end, if your are writing an application. In case of a letter, you should write "yours faithfully" OR "Yours truly"

You can see the following applications written as the sample

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Letter to Principal with Format and Samples

Table of Contents

A letter to the principal is a formal correspondence directed to the school’s head. Students often pen this to discuss concerns, request leave due to illness, or seek a transfer certificate (TC) . Parents might draft a letter to the principal to discuss their child’s performance, ask for fee concessions, or address issues. Teachers can also send a formal letter to the principal for reasons like resignation or seeking sick leave. Whether it’s an apology letter for misbehavior or a leave letter to principal from a teacher, the essence is to communicate clearly and respectfully. This form of school correspondence requires adherence to a certain format, be it in English or Hindi.

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How to Write a Letter to the Principal

Writing a letter to the principal , whether you’re a parent, student, or teacher, requires clear communication and adherence to a certain format. Here’s a simple guide to help you craft your letter:

• Start with the Address: Begin with the school’s address at the top. If you’re writing in Hindi or English, ensure the school’s name and address are correctly spelled.
• Date and Salutation: Below the address, write the date. Then, start your letter with “Dear Principal” or the principal’s actual name if known.
• State the Purpose: Clearly state your reason for writing. It could be a request for a fee concession, seeking sick leave, or discussing student concerns.
• Body of the Letter: This is where you delve into details. If it’s an apology letter to the principal, express remorse. For a leave letter, specify the duration and reason. If you’re a teacher penning a resignation letter to the principal, provide reasons for your departure.
• Conclude Gracefully: Wrap up your letter with a suitable closing, such as “Sincerely” or “Thank you,” followed by your name. If it’s a letter from a student or parent, include the student’s name, grade, and section for clarity.
• Proofread: Before sending, ensure there are no errors. Whether it’s a letter to the principal for TC or to discuss school policies, clarity and accuracy are vital.

Letter to Principal Format

(Sender’s Address) (Your Street Address) (City, State, Zip Code)

(Recipient’s Address) (School’s Address) (City, State, Zip Code)

Salutation, Dear Principal (or Principal’s Name),

Subject: (Brief line indicating the reason for the letter, e.g., “Request for Sick Leave”)

Introduction: I am (Your Name), a (student/parent/teacher) of (Specific Class/Grade or Department). I am writing to (briefly state the main purpose, e.g., “request a leave of absence due to personal reasons”).

Main Content: (Elaborate on the reason for your letter. For instance, if you’re discussing student performance, detail your concerns or observations. If it’s for a leave, specify the duration and reason.)

Conclusion: In conclusion, I hope to (what you expect, e.g., “receive your understanding and approval for my leave request”). I look forward to your positive response.

Complimentary Close: Sincerely, (Your Name)

Detailed Letter to Principal Format

Sender’s Address: Start at the top left corner with your address. This helps the school administration identify and respond to you.

Date: Just below the sender’s address, state the current date to mark when the letter was written.

Recipient’s Address: Here, write the school’s address. It pinpoints the letter to the principal amid the school’s correspondence.

Salutation: Begin with a greeting. Commonly used ones include “Dear Principal” or “Respected Principal.”

Subject: A brief line that encapsulates the reason for the letter. For instance, “Request for Sick Leave” or “Fee Concession Application.”

Introduction: Briefly introduce yourself (parent, student, or teacher) and mention the primary purpose of the letter.

Main Content: Elaborate on your reason. If you’re a parent discussing student performance, detail your concerns. If it’s a letter for leave due to illness, specify the duration and nature of the sickness. Conclusion: Summarize the main points and express hope for a positive resolution or response.

Complimentary Close: End with a polite sign-off like “Sincerely” or “Regards” followed by your name.

Signature: If you’re sending a hard copy, sign above your typed name for added authenticity.

Letter Writing Types, Format and Examples in English

Samples Letter to Principal

Sample 1 – letter to principal seeking permission to attend a family function.

45 Anand Street Mumbai, 400001 10th October 2023

St. Xavier’s School 123 School Lane Mumbai, 400005

Dear Principal,

Subject: Permission to Attend Family Function

I, Rajesh Kumar, a student of Class 9B, am writing to seek permission to be absent from school on 15th October 2023. My family has organized a significant function in Delhi, and my presence is essential.

I understand the importance of continuous learning, and I assure you that I will compensate for any missed lessons upon my return. I kindly request your understanding and approval for this short leave.

Thank you for considering my request.

Rajesh Kumar Class 9B Roll Number: 12

Sample 2 – Letter to Principal for Leave

42 Rose Lane Mumbai, Maharashtra 400001 6th October 2023

St. Xavier’s School Main Road, Mumbai Maharashtra 400002

Subject: Leave Request for 10th-15th October

I, Arjun Patel, a student of Class 9-B, am writing to request leave from 10th to 15th October due to a family wedding in Delhi. I assure you that I will catch up on the lessons missed during this period.

Kindly grant me leave for the mentioned dates. I have informed my class teacher and will collect the homework in advance.

Thank you for your understanding.

Sincerely, Arjun Patel Class 9-B

Formal Letter to Principal

23 Green Park Lane Pune, Maharashtra, 411007 India

15th October 2023

Mrs. Nalini Rao Principal Bright Future School 45 Academic Road Pune, Maharashtra, 411015 India

Dear Mrs. Rao,

Subject: Request for Fee Concession

I am Rajan Patel, a student of Class 10-B. Due to unforeseen financial difficulties faced by my family, I kindly request a fee concession for this academic year.

Understanding the school’s commitment to supporting its students, I am hopeful for a positive consideration. I promise to maintain my academic performance and uphold the school’s reputation.

Rajan Patel Class 10-B

Letter to the Principal Requesting Leave for a Week to Look After Sick Mother

14 Amrita Lane Bangalore, Karnataka 560001 10th October 2023

St. Mary’s High School 45 School Street Bangalore, Karnataka 560005

Subject: Request for Leave to Attend to Sick Mother

I, Rohit Sharma, a student of Class 10, Section B, request leave from 12th to 19th October. My mother is unwell and requires immediate attention and care. Being the eldest at home, I need to be by her side during this period.

I assure you that I will make up for the missed lessons and assignments promptly. Kindly grant me the leave to help my family during this tough time.

Thank you for understanding.

Sincerely, Rohit Sharma Class 10, Section B

Letter to Principal from Parent

42 Gandhi Street Delhi, 110021 March 10, 2023

Modern Public School Principal’s Office 55 Nehru Lane Delhi, 110025

Dear Principal Sharma,

Subject: Concerns About Ravi’s Mathematics Performance

I’m Priya Mehta, mother of Ravi Mehta from Class 8B. Lately, I’ve noticed Ravi struggling with Mathematics, especially algebra. Despite his efforts, he’s finding it tough to grasp key concepts.

Considering the school’s reputation in handling student concerns, I kindly request a meeting with Ravi’s Mathematics teacher. It would be beneficial to understand how the school and we, as parents, can help him improve.

Hoping for a positive and prompt response.

Sincerely, Priya Mehta

Letter to Principal for Transfer Certificate (TC)

42 Ashok Street Bangalore, Karnataka, 560001 10th October 2023

St. Paul’s High School 123 Nehru Road Bangalore, Karnataka, 560005

Subject: Request for Transfer Certificate

I am Rohit Verma, a student of Class 10, Section B. I’m writing to formally request a Transfer Certificate (TC) from St. Paul’s High School.

Due to my father’s job transfer, our family is relocating to Pune next month. Thus, I need the TC to enroll in a new school there.

I request you to kindly process my TC at the earliest. All my school dues have been cleared, and I’ve attached a copy of the receipt for your reference.

Thank you for your understanding and prompt attention to this matter.

Rohit Verma Roll No: 25, Class 10B

Letter to Principal from Teacher

Arun Sharma 8th Grade Science Teacher Modern Public School Mumbai, Maharashtra, 400012

Mr. Rajan Gupta Principal Modern Public School Mumbai, Maharashtra, 400012

Dear Mr. Gupta,

Subject: Request for Classroom Resources

I am reaching out to discuss the need for additional science equipment for the 8th-grade laboratory sessions. With the recent curriculum update, hands-on experiments have become essential, enhancing students’ understanding.

It would be beneficial if we could procure updated microscopes and chemistry kits. This would ensure our school maintains its standard of delivering quality education, and our students remain at par with their peers in other esteemed institutions.

Your support in this matter would greatly enhance our teaching methods and student experiences.

Warm regards,

Arun Sharma

Letter to Principal for Fee Concession

3/45 Nehru Lane Bangalore, Karnataka 560023 India

March 10, 2023

St. Joseph’s High School 45 School Road Bangalore, Karnataka 560025 India

I am Rajesh Kumar, a student of Class 10-A. My father, Mr. Anil Kumar, recently faced a sudden job loss, making it challenging for our family to manage the school fees alongside other household expenses.

Given our current financial constraints, I kindly request a fee concession for this academic year. I am committed to my studies and have maintained good grades throughout, which can be verified from the school records.

I understand the importance of school fees for the institution’s functioning, but I genuinely hope for your understanding and support during this tough phase for my family.

Sincerely, Rajesh Kumar

Letter to Principal from Student

12 Rajendra Lane Mumbai, Maharashtra 400028 5th October 2023

St. Xavier’s High School 15 Lokhandwala Road Mumbai, Maharashtra 400029

Subject: Request for Extra Classes in Mathematics

I am Vikram Patel, a student of Class 10B. I’m writing to request additional classes or remedial sessions in Mathematics. I’ve been facing challenges in understanding some of the concepts, and extra guidance would be beneficial.

I understand the school’s commitment to academic excellence, and I am eager to improve. Your support in this matter would help not only me but also other students with similar concerns.

Vikram Patel Class 10B

Apology Letter to Principal for Misbehavior

42 Rajiv Street Mumbai, Maharashtra, 400001 10th October 2023

St. Xavier’s School 91 Nehru Road Mumbai, Maharashtra, 400002

Subject: Apology for Misbehavior

I, Rohit Verma of Class 9B, deeply regret my misbehavior during the school assembly on 8th October. My actions were inappropriate and not in line with the values of St. Xavier’s School.

I understand the disruption I caused and the potential impact on my peers and teachers. I assure you that I am taking steps to ensure that such an incident does not occur again.

I humbly request your understanding and forgiveness. I am committed to making amends and upholding the school’s code of conduct in the future.

Sincerely, Rohit Verma Class 9B

Letter to Principal Questions

Q.1 You are Madhu, a school teacher. You are ill due to Monkey Virus and the doctor has advised quarantine for two weeks. Write a letter to school principal informing her about the same and seeking a leave.

Letter to Principal Seeking Leave Due to Illness

67 Green Park Avenue Bengaluru, Karnataka, 560078 10th October 2023

St. Ananya’s Public School 19 MG Road Bengaluru, Karnataka, 560001

Subject: Leave Application due to Monkey Virus

I hope this letter finds you well. I am writing to inform you that I have unfortunately contracted the Monkey Virus. As per my doctor’s advice, I need to be in quarantine for the next two weeks to recover and prevent the potential spread of the virus to others.

Given these circumstances, I kindly request leave from my teaching responsibilities starting 11th October 2023 and anticipate returning on 25th October 2023. I understand the significance of continuous teaching for our students, and I will ensure that all my lesson plans and materials are handed over to a fellow teacher or department head so that the students’ education is not disrupted in my absence.

Enclosed is the medical certificate, which provides details of my diagnosis and the suggested quarantine period.

I deeply regret any inconvenience my absence may cause and will do my utmost to ensure a smooth transition for the duration of my leave.

Thank you for your understanding and support during this challenging time.

Madhu Grade 8 – Science Teacher

Guidelines for Writing a Letter to the Principal

Clear Addressing:

Sender’s Address: Start with your complete address at the top left corner. Date: Below your address, clearly mention the current date. Recipient’s Address: Provide the school’s complete address. Appropriate Salutation: Typically, start with “Dear Principal” unless you know the principal’s name, in which case use “Dear Mr./Mrs./Ms. (Principal’s Name)”.

Subject Line: Keep it concise and clear. It should summarize the main point of your letter, for example, “Request for Extended Leave” or “Concerns about School Facilities”.

Introduction: Introduce yourself. Specify your relationship to the school, such as a student of a particular class, a parent of a student, or a teacher from a department.

Main Content:

• State the Purpose: Begin with a direct statement about why you’re writing.
• Provide Details: If it’s a request or complaint, present relevant facts. If it’s an information or announcement, lay out the key points.
• Stay Respectful: Regardless of the letter’s nature, always maintain a respectful tone.
• Concise Conclusion: Summarize your main points, express gratitude for consideration, and indicate any desired follow-up or response.

Complimentary Close: Commonly used sign-offs include “Sincerely”, “Regards”, or “Thank you”.

Signature: If sending a hard copy, leave space for your signature above your printed name. If sending digitally, you can include your typed name.

Enclosures (if any): If you attach any supporting documents, indicate them at the bottom of the letter. For example, “Enclosures: Medical Certificate”.

Language and Tone: Ensure your language is formal and polite. Whether you’re writing in English or Hindi, maintain professionalism. If expressing concerns or grievances, avoid aggressive or accusatory language.

Proofreading: Before sending the letter, re-read it to catch any errors, ensure clarity, and confirm you’ve conveyed the necessary information.

Delivery Mode: Consider if the letter should be hand-delivered, sent via post, or emailed. Depending on the urgency or formality, choose the appropriate method.

Frequently Asked Questions on Letter to Principal

How do i write a letter to my principal.

Begin with your address, followed by the date and the school's address. Use Dear Principal for salutation, and clearly state your purpose in the subject line. Then, provide necessary details in the main body and close respectfully.

What is letter Principal?

A letter to the principal is a formal written communication addressed to the head of a school or college, expressing concerns, requests, or sharing information.

How do you write an absent letter?

Mention the dates of absence, the reason for it, and sign off with your name. If it's for a student, it's usually written by a parent.

What are the 3 types of letter?

The three main types are formal, informal, and semi-formal letters. Formal letters include those to authorities like the principal, informal ones are for personal communication, and semi-formal might be for colleagues or acquaintances.

Can we write dear principal in letter?

Yes, Dear Principal is an appropriate and respectful salutation when writing a letter to the head of a school.

How do I write a TC letter to my principal?

Start with a formal introduction, then request the Transfer Certificate (TC), providing the reason for the transfer. Ensure you mention any necessary details like admission number and class.

How do I write a letter of leave to school?

Mention the specific dates of leave, the reason, and ensure you address it to the appropriate authority, like the principal.

How do I write an official letter?

Use a formal tone, begin with your address and date, followed by the recipient's address. Use a clear subject line, and in the body, state the purpose of the letter. Finish with a formal closing.

How to begin a letter?

Depending on its type, start with a greeting or salutation like Dear (Recipient's Name/Title) followed by the subject or purpose of your letter.

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Letter Solution

Welcome to "Letter Solution" Everything is about letter and application writing.

Application To The Principal With 20+ Sample

Application to the principal with 20+ sample and a format.

Table of Contents

Application To The Principal: School and college letters are under the head of Formal Letters . They are much more formal in style than private letters. In such a letter the designation of the person addressed to and his or her office is written lower down the heading towards the left-hand side of the sheet of the page in which the letter is written.

Such letters begin with Sir or Madam (or Dear Sir,/Dear Madam). The body of the letter may begin with – Most respectfully I beg to state that….,/ I beg to inform you that… / With due respect I beg to state that… / [ I have the honour to inform you that…

You may end with… Yours obediently I remain Sir, Your most obedient pupil,

In case of an application for leave of long absence owing to prolonged illness medical certificate should be enclosed.

Important Points For Writing Application To The Principal

• Use simple language
• Use polite words
• Clearly mention the reason of writing the application
• Obey the rules of an application
• Write the subject of the application

Structure Of The Application

Receiving address: You have to write the receiving address like “To the principal, to the headmaster, to the headmistress”.

Subject: The subject of the letter is very important because it gives an idea about the topic in a moment.

Salutation: You can use “Respected sir/ madam, Sir/Madam,” in the salutation.

Body: You can write some paragraphs about the topic in the body. After finishing the body of the letter you should write “Thanking You”.

Subscription: You have to write “Yours sincerely/ Faithfully/ Regards” and then Sender’s Name/signature.

Application To The Principal Format

Application To The  Principal About Remission Of Library Fine

The Principal

[Name of the school]

[Address of the school]

Sub:[__________]

Respected Sir/Madam,

I beg to state that I am a student of class X at your school. I am sorry to say that I could not return three books on time. I had borrowed those from the library. I went to our village house. Suddenly my grandmother fell ill and I have to stay more than three days there for taking care of her. I have a good record as a member of our school library.

Please forebear me from payment of the library fine for this time only.

Thanking you

Yours truly

Application To The Principal To Set up A Canteen

examlabs.com 

This school is very old and the only one in the vast area. So many students come here for higher studies from a long distance. Naturally, they need tiffin during tiffin hour. Only the students of classes five to eight are allowed to the midday meal program. Many of the higher class (9-12) do not find food stalls around the school premises. As a result, they go far away from the school to satisfy their hunger. As most of the students belong to poor families, they are not able to spend on food for tiffin. If the school authority opens a canteen in this regard and provides different types of food at a cheap rate, the students will benefit.

Therefore, I request you to look into the matter and set up a canteen on the school campus.

Yours faithfully

[Signature]

Application To The Principal To Improve School Library

Dear Sir/Madam,

There is a good stock of textbooks in the library but the reference books are very poor. The new edition of dictionaries is not available. The journal, magazine and new books are required in the library.

The function of the library is not good. The rules of the library are needed to be improved.

Therefore you are requested to look into the matter and take the proper steps to improve the library as soon as possible.

Yours sincerely

Application To The Principal For Special Class In English

Respected Principal,

Most respectfully and humbly we the students of class X request you to arrange for special classes in English as our result of English in the test examination is not adequate. We are very worried about the subject. We are very weak in the writing, unseen and grammar sections. So we request you to arrange three English classes in a week in the month of January 2022.

Please look into the matter and help us at your earliest.

Yours obediently

Pankaj Mahato

From the students of class X

Application To The Principal For Over-crowded Class Room

I am a student of class X at your school. There are more than one hundred seventy-five students in our class. Our classroom is so small in size that all the students can not sit on the bench in the room. Six students sit on a bench. When the teacher delivers lectures, many students on the rear benches can not hear the valuable lectures. Moreover, they can not properly see what the teacher writes on the board. In summer, we feel hot and find it difficult to remain in the classroom.

Under the circumstances, I request you allot a bigger room or split our section into two separate sections.

[Your name]

Application To The Principal For Character Certificate

With a lot of respect, I beg to state that I am a student of class IX in your school. I am really sorry to inform you that I can not continue my studies at your institution. My father is a state government serviceman and he has been transferred from Malda to Nadia. My parents have already moved there. As I have no relatives here, I will have to be admitted to a school there.

Therefore I request you to issue me a character certificate and then I shall be obliged to you forever.

How To Write Application To The Principal For Seeking Admission

My son Mahadeb Paul, aged 6, is a primary student at Raipur C.S Primary School. He will be completing pre-primary education and I am willing to get him admitted to a good institution. Your school has a good reputation in Kolkata. I have considered myself to get him admitted to your school in the coming academic session.

Please let me know the admission procedure and then I shall be highly grateful to you.

Application To The Principal For The construction of a cycle shed

With due respect, I, Nirmal Sen, would like to draw your kind attention to the construction of a cycle shed at one corner of our playground. Our cycles remain stranded under the scorching heat of the sun in summer. On the other hand, the cycles wet with the rainwater in the rainy season. As a result, the cycles are damaged and need frequent repair. And that is not possible for the students.

Therefore we request you to look into the matter and take a step at your earliest.

Application To The Principal For Drinking Water

My name is Nayan Dutta, a student of class X at your school. I would like to inform you about drinking water. I have seen myself that the water of our tube well is not potable. Even the filter water tank can not supply adequate water. I am extremely sorry to say that many students go outside of the school to take water. So I request you to look into the matter.

All the students will remain thankful to you if you do something in the arrangement of potable water as early as possible.

Application To The Principal To Promote Computer Education

We, the students of class X at your school. We would like to draw your kind attention to computer education which is not in our school. At present, we can not complete our studies without computer training. The students are being taught computer education in almost all schools. But it is unfortunate that our school has no such arrangement. We shall lag behind if we do not know the use of computers. Nowadays it is very necessary to have knowledge about technology. There is a way to introduce computer education. Computer class will be started in all classes and it will teach us about technology.

In this regard, we request you to promote computer education for all classes in our school.

Application To The Principal For Apology For The Loss of A Book

I am Sangeeta Sharma, a student of class X at your school. It is regret to tell you that I have lost a book which I have taken from our library. I had kept it in my bag but I forgot to close it at the time of going home. I think the book has fallen on the way when I was running. Please apologize to me as I am not able to return the book on time. But I am sure I will find it very soon. And I am willing to replace the book or pay the book’s cost with a fine.

I will be obliged to you if you let me know your decision.

Application To The Principal For Praying For Books

My father is a rickshaw puller. Our monthly income is about six to seven thousand. There are seven members in our family. My father is unable to purchase two reference books. Our teachers have recommended us to purchase the books, as the books are good to get higher marks and to acquire the best knowledge.

It is my humble request to you that please arrange the books. I will remain grateful to you forever.

Application To The Principal For Full Fee

My father is a labourer and his monthly income is not more than six thousand. There are five members in our family. My father is not in a position to pay the full fee and this situation is compelling me to leave school.

So I earnestly request you to grant me a full fee concession. I will be highly obliged to your kindness.

Application To The Principal To Promote A Pupil

School’s name

School’s address

My son Ashutosh Kumar Saha is a student of class XI in your school. He has been studying in your school since class V. He had got good marks in previous classes. He scored 70% marks in the Madhyamik exam. Unfortunately, he had been suffering from COVID-19 since December and could not appear in the Annual Examination. He had a good preparation and I am sure that he would do well if he could sit for the examination. So I request you to promote him to class XII on the basis of his past performance.

I am waiting for your kindness.

Manaj Kumar Saha

Application To The Principal For Taking Permission For Celebrating Tree Plantation Day

With a lot of respect, we, all the students of class ten would like to inform you that we are going to celebrate tree plantation day in our school. It will be held in our school premises on 5 th June 2021.  Some of the teachers have agreed to take part in the programme. The plants will be supplied free of the cast from the municipality. So we earnestly request you to give permission and arrange for a seminar on the tree plantation programme.

If you kindly allow the permission, the programme will be a grand success.

Malati Sen and other students of class X

How do you write a letter to the principal?

Answer:   you write the receiver’s address, subject, date, salutation, the body of the letter, thank you and subscription. That is all.

How do you end letter writing?

Answer: Before ending the letter you should write “Thanking You” and then mention the subscription like yours most obediently, most obediently yours, yours obediently, yours faithfully and so on.

When do we write an application to the principal?

Answer: We write applications to the principal when we face any problem regarding school such as leaving, request, admission, transfer certificate, character certificate and so on.

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Write a Letter to the Principal – Format and Sample Letters

Table of Contents

You would undoubtedly have been required to write a letter to the principal in numerous instances as a student. You would need to write a letter to the principal in order to use it for anything from vacation due to illness or travel to permission to participate in sports and competitions. The guidelines and examples for students’ Letters to Principals are discussed in this article. As a result, it makes writing a letter to the principal easier for you.

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Guidelines for Writing a Formal Letter to the Principal

• Because it is written for specific purposes, a Letter to the Principal must follow a formal format. You need to make it a point to provide all of the crucial statistics directly. This includes the recipient’s name, the date, the reason for their departure, a salutation, an explanation of the letter’s purpose in the body, and your signature.
• Your left margin needs to be in line with these parts.
• When you write the letter, specify the exact dates on which you will be absent from high school. This serves as a record for keeping track of attendance, managing leave, and other forms of documentation.
• Since this is a formal letter, nothing casual should be said.
• Make sure the Subject is particular.
• Check the letter for any grammatical or spelling errors before submitting it.

How to Write a Letter to the Principal?

The Principal,

(Name of the School/organization)

(Address of the School/organization)

Date and day:

Respected/Dear Sir/Ma’am,

Body of the letter(briefly explained with main reason)

Thanking You,

Yours  Sincerely

(Name of the student)

(Class and section)

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Examples of Letters to the Principal 

Review the examples provided below for your reference and comprehension.

Request Letter to Principal for Three-Day On-Duty Application, Sample 1

St. Jude Public School,

Anna Nagar,

Jaipur – 302029.

10 January 2023

Subject: Request for leave for three days

Respected Sir,

I’m Aneesha Raj, a Class X “T” student. I have been chosen to compete in the national badminton tournament that will be held at the Sawai Man Singh Stadium in Jaipur on January 20, 21, and 22. Therefore, in order for me to participate in the competition and represent the school, I require an approved on-duty application. Therefore, in order to prevent me from losing my attendance, I ask that you kindly provide me with a legitimate certificate and an on-duty application.

Thanking you,

Yours sincerely,

Aneesha Raj

Class X ‘T’

Letter to Principal for Permission to Attend Cousin’s Wedding, Sample 2

Jaipur – 302027

28th September 2022

Subject: Seeking Permission to Attend a Cousin’s wedding.

Respected Ma’am,

I, Nithina, a student in Class 9 “E,” am submitting this application to inform you that I am required to attend my cousin’s wedding in Kerala on October 30. I would therefore require three days off (from October 30 to November 1, 2022). I will ensure that I have completed all of the daily lessons when I return and obtained permission from my class teacher. I would greatly appreciate it if you granted me leave.

Roll No. 36

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FAQs on Letter Writing  

• How do I begin a letter to the principal of the school?

Your letter should begin with your address and the date, then move on to the subject, salutation, and body, where you explain why you are writing it.

• How do I write a letter to the principal?

When it comes to matters of personal and professional significance, a letter to the school principal or any other higher authority should always be written in a formal manner. Formal language should also be used.

• Is it necessary to inform you of my upcoming leave dates?

Because it is used for attendance management and documentation, it is essential to clearly indicate the date on which you will be absent from school.

Aiswarya Sankar

I am a passionate Blog writer and a graduate in Civil Engineering, who provides aspirants with sufficient Government exam tips and the required information.

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Letter To Principal | Format, Sample and How To Write an Letter To Principal?

February 9, 2024 by Prasanna

Letter to Principal: Students can address a letter to the principal for a variety of reasons. These reasons can range from long leave applications to special requests. However, an important aspect to remember, regardless of the reason is that the letter must be formal and grammatically correct. This is done so to ensure that the message is unambiguous and straight forward. Moreover, the student must ensure that the letter writing to principal  follows all formal letter writing conventions – such as the inclusion of a salutation, subject line and closing phrases.

Principal Letter must include essential details such as the reason for the leave, the exact dates of absences, contact information, any necessary arrangements and finally, an expression of gratitude. The letter could also include requests for special permission, such as preparing for a fest, and any relevant information. Usually, letters are addressed to principals for the issue of character certificates, recommendations and transcripts, accessing school records, permission for field trips as well as sick leaves.

Get Other Types of  Letter Writing  like Formal, Informal and Different Types of Letter Writing Samples.

Another important aspect is that either the parent of the student or the student themselves can draft a letter to the principal. Typically, when the student is very young, (class/grade 4 and below) or if they are ill, the parents draft the letter. For most other purposes, the students themselves draft the letter. Students who have passed out can also approach their schools for purposes such as procuring documents – especially character certificates.

However, there are many more scenarios that warrant a request letter from the principal,  format of formal letter to principal, formal letter to principal from student .

Letter to Principal – Writing Guidelines

Following are a few guidelines to be followed when drafting for  how to write a letter to principal

• Ensure that the letter is strictly formal and professional in tone
• Mention the exact reason for writing the letter
• State the number of days required (leave/ or event)
• Mention contact information
• State any arrangements (if required)
• If writing the letter for the issue of any documents (like character certificates), provide supporting documents, such as fee receipts, or marks cards.
• Ensure that no slangs are used at any point in the letter
• Proofread the letter for grammar, spelling or factual errors before sending it

Letter to Principal Format

The following is a sample  format of application to principal that can be adapted to most scenarios.

Sample Letters to the Principal

The following are a few sample letters for various scenarios.

Sample 1 – Requesting Leave Format Letter to Principal

Sample 2 – Letter to Principal Requesting for a Farewell Party

FAQ’s on Letter to Principal

Question 1. How to write a formal letter Format to principal?

Answer: Just like any other formal letters, ensure all formal writing conventions are followed. Also, state the exact reason for writing the letter. Be polite and avoid using slang.

Question 2. How to write a letter to my principal requesting him/her to give leave?

Answer: Ensure that strict formal conventions are followed when drafting the letter. Next, state the exact reason for requesting leave. Also mention the exact dates of the leave. And lastly, If required, mention any arrangements that you have made in your absence.

Question 3. Is it better to send a handwritten note or an email to the principal?

Answer: In today’s day and age, emails are considered the new norm for formal communication. Hence, all letters that are to be addressed to the principal are to be sent through email.

Question 4. What are the tips to remember when writing a letter to the principal?

Answer: Ensure that the letter is strictly formal and no slang are mentioned. State the exact reason for writing the letter. And of taking leave or planning for an event, state the number of days required. Also include contact information in the letter. Lastly, proofread the letter before sending it.

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Letter to Principal Format, Samples, Topics

by Meenu Saini | Oct 7, 2023 | General | 0 comments

How to Write a Letter to Principal? Format and Examples

  A Letter to Principal is a type of Formal letter written to the Principal of a school or college from students and parents. One can write a formal letter to Principal for various reasons like a request letter   seeking leave due to illness, seeking leave due to family function , seeking admission , course details , etc. Here we have covered the Format of a letter to the principal. Students, teachers and parents can see the various templates that can be used to write a letter to principal for various purposes

Letter to Principal Format

Letter to principal examples – sample letters to the principal, letter to principal faqs.

• 10 Example Letters to the Prinicpal (Extra Examples)

A Letter to Principal has to be written as a formal letter. One has to have a particular reason for which one writes a letter to the Principal or the head of an institution. This reason forms the subject of the letter. While writing a letter to Principal one must follow the following points – 

• It should be precise and should mention the reason clearly.
• The format of a formal letter has to be followed strictly.
• Use of abbreviations, slang language and contractions must be avoided while writing a letter to the Principal.
• The subject line must clearly mention the purpose for which the letter is being written.
• In case one is seeking leave via a leave application, one must clearly mention the dates for which leave is sought.

Now let us have a look at the format of a letter to Principal that should be followed-

• Sender’s address : The address and contact details of the sender are written here. Include an email and phone number, if required or if mentioned in the question.
• Date : The date is written below the sender’s address after Leaving one space or line.
• Receiver’s address : The address of the recipient of the mail (here, the principal).
• The subject of the letter : The main purpose of the letter forms the subject. It must be written in one line. It must convey the matter for which the letter is written.
• Salutation (Sir / Respected Sir / Madam)
• Body : The matter of the letter is written here. It is divided into 3 paragraphs as follows –

Paragraph 1 : Introduce yourself and the purpose of writing the letter in brief. Paragraph 2 : Give detail of the matter. Paragraph 3 : Conclude by mentioning what you expect. (For example, grant of leave, acceptance of invitation, etc).

• Complimentary Closing
• Sender’s name, signature and designation (if any)

• Leave letter to Principal seeking leave for attending cousin’s wedding ceremony.
• Letter to Principal informing her that you are COVID Positive and are seeking leave on medical grounds.
• Sick leave application to the Principal.
• Leave application to the Principal for attending cousin sister’s engagement 
• Leave application by a school teacher who is ill due to Monkey Virus.
• Leave letter by college lecturer to the Principal for personal work .
• Letter to principal seeking details for admission to school
• Letter to Principal seeking re-examination

Solutions –

• You are Jane / Jack, a student of Modern school, Mumbai. Write a letter to the Principal seeking leave for attending your cousin’s wedding ceremony in Delhi.

June 16, 2022

To The Principal Modern School Mumbai

Subject: Request for leave to attend cousin’s marriage

Respected Sir/Madam I, Jack, am a student in your prestigious institution.  I respectfully beg that you grant me a five-day leave of absence to attend my cousin’s wedding. My cousin’s family resides in Delhi, thus I won’t be able to attend the ceremony until I get leave. The event will take place on June 20. I’d want to take a leave from June 20 to June 25, which is from Monday to Thursday. I talked about this with my class teacher, who promised me that she would provide me all the notes of the classes that I would be missing. My classmates have volunteered to assist me as well. I humbly request that you grant me leave permission.

Thanking You

Yours Faithfully Jack. 

• You are Raman / Ranjana, a student of PPS, Kozikode. Write a letter to Principal informing her that you are COVID Positive and are seeking leave on medical grounds for two weeks.

Kozikode June 16, 2022

The Principal PPS, Kozikode

Subject: Request for sick leave

Respected Madam

I am Raman, a student at your esteemed institute. I sincerely request that you grant me two weeks’ leave because I am suffering from COVID-19, for which I have been diagnosed positive. As you may be aware, allowing a COVID patient in the public is not adviseable.

It is dangerous for both me and everyone else. In addition, I am constantly weary, have breathing problems, a deadly cough, and a slew of other issues that make it unthinkable for me to attend school. I am aware that I will be missing two weeks of work, but the doctor as advised me to quarantine myself. As a result, I respectfully beg that you grant me two weeks’ leave to stay in quarantine.

Thanking You Yours Faithfully Raman

• You are Jina a student of Prarthna Public School, Delhi. You are sick and need leave from school for two days. Write a letter to Principal for the same.

The Principal Prarthna Public School Delhi

Subject: Request for two days sick leave

Respected Sir

It is said with respect that I, Jina, am a student at your institution. I respectfully beg that you allow me two days of sick leave since I am suffering from fever and the doctor has advised me to take rest for two days. For your records, I will enclose a copy of my medical certificate with my application.

As a result, I respectfully request that you pardon my absence from school for the 16th and 17th of June. Kindly grant me leave for these two days.

Thanking you Yours Sincerely Jina

• Your cousin sister is getting engaged and you have to attend the function at Jodhpur. You are Mohinder, a student of Jain School, Agra. Write a letter to the Principal for a leave of two days.

The Principal Jain School Agra

Subject: Request for leave to attend Sister’s engagement

I would like to introduce myself as Mohinder, a student at your institution. I want to inform you that I am writing to you to request a leave for two days. I have to attend my cousin sister’s engagement function at Jodhpur . The date of the engagement is 22 June. I want leave from June 22nd to June 23rd, 2022. My cousin is very close to me and she would be glad to have me beside her on this important occasion.

Kindly allow me leave for my cousin sister’s engagement. I would be grateful to you.

Thanking You Yours Faithfully Mohinder

• You are Madhu, a school teacher. You are ill due to Monkey Virus and the doctor has advised quarantine for two weeks. Write a letter to school principal informing her about the same and seeking a leave.

The Principal PQR School Srinagar

Subject: Request for two weeks leave

I am Madhu, and am a teacher at your respected school. I respectfully beg that you allow me two weeks’ absence because I am suffering from Monkey Virus. It would be extremely risky if I move in crowds because it is highly contagious.

It is perilous for both me and the rest of the group. In addition, I have a persistent temperature, muscle aches, weariness, and a variety of other issues. I am aware that I will be out of work for two weeks, but I feel forced to isolate myself. As a result, I humbly request two weeks’ leave from work to be in quarantine.

Thanking You Yours Faithfully Madhu

• You are Paras, a lecturer at the Government College, Ludhiana. Write a letter to Principal informing her that you have 6 earned leaves due and want a week off to attend the Surajkund Mela where your brother has set up a handicrafts’ stall.

The Principal Government College Ludhiana

Subject: Request for a week off

I am Paras, a lecturer at your prestigious college. I sincerely request that you give me a week off to attend the Surajkund Mela. My brother has set up a handicrafts’ stall, so I will have to accompany him and assist him. I will not be able to make it to the event until I have some time off. The event will be from June 20th – 25th, 2022. I’d like to take a leave from Monday to Sunday, June 20 to June 26, 2022.

I would like to inform you that I have six earned leaves due, and I have requested colleagues to take extra classes during my class. Kindly allow me permission for the same.

Thanking You Yours Faithfully Paras

Letter writing format to Principal from Parents

• You are Sakshi / Saksham, you want to admit your child to class IX in New Modern School, Dehradun. Write a letter to the Principal seeking details about the admission procedure, fees required, hostel facility, any fee waiver, etc.

101 / 3, Modi Colony Dehradun.

Date: 5 July 2022

The Principal New Modern School Dehradun.

Subject – Admission of my ward to class IX

Sir / Madam

Herein I respectfully state that my ward, Sheenam is a student of Class VIII at Bal Vikas School. I want to shift her to your esteemed institution in class IX and so, I am writing to you for some information on the same.

My ward is a bright student and excels in academics. She is also good in sports and participates in all co-curricular activities as well. I want to provide her a better standard of education and as your esteemed institution is deemed to be the best, I want her to benefit from the skills imparted here.

For the purpose of her admission I want to know about the detailed admission procedure, additional subjects offered, fees details, any concessions available (she is my single girl child) and any other important information that you deem necessary.

Kindly respond at the earliest so that I can take the required action.

Thanking You Yours Sincerely

Sakshi / Shubham

• You are Prerna / Pratham parent of Akshay, a student of class VI of Global School, Ranchi. Write a letter to Principal of the school seeking re-examination as your ward was ill with COVID.

Manas Appt. Ranchi.

6 July 2022

The Principal Global School Ranchi.

Subject – Request for re-examination

Herein, I want to inform you that my ward Akshay is a student of class VI in your school. In the recently concluded examinations, he could not appear in the last examination of Mathematics held on 28 June as he was on leave.

My ward was ill due to COVID and was on medical leave for a week from 26 June to 4 July. Now he is fine and has resumed classes. However, he was unable to appear in the Mathematics exam held on 28 June. As the school has announced that any unwell child must not attend school and that re-examination will be done when the child resumes school, please fix a date for re-examination of my ward too.

Please reply at the earliest so that we can prepare for the examination.

Thanking you Yours Sincerely

Prerna / Pratham   Top    

1. How should I write a letter to the principal? A1. You should write a letter to the Principal according to the proper format. The format is given below:

Sender’s address

Receiver’s address

Complimentary closing

Sender’s details (Nmae, class)

2. What should I write in a letter to the principal for leave? A2. In a letter to the Principal for leave, you should mention the following points:

• The reason why you are taking a leave
• The duration of the leave
• Medical documents are attached in case of sick leave
• Copy of the wedding card is attached in case of leave to attend wedding function.

3. Give 5 sample topics for letter to the principal. A3. 5 sample topics for a letter to the Principal are as follows:

• Write a leave application to the Principal of your child’s school as he/she is suffering from illness.
• Write an pplication for leave to the school principal seeking leave for attending a wedding function. You are Garima, the mother of Aashima, a student of class 5 in DAV School, Lucknow.
• Your child cannot attend school because she has to attend a chess competition. Write a leave application to the school principal for the same.
• You are a student of class 11 in Shishu Niketan School, Delhi. You want to change stream / subjects. Write a letter for the same to the principal.
• You are a teacher at Vidya Mandir, Jhansi. Write a leave application for school leave to the school principal as you are getting married.

4. Is the letter to the principal an informal letter? A4. No, a letter to the principal is a formal letter.

5. Who can write a letter to the principal? A5. Students, parents, guardians and teachers can write a letter to the Principal.

6. What complimentary closing can be used in a letter to the principal? A6. ‘ Yours sincerely’ and ‘Yours truly’ are the most commonly used and appropriate complimentary closing phrases for the letter to the Principal.

7. Define a letter to the principal. A7. The letter to the Principal is a formal letter writing piece which, as the name suggests, is written to the Principal, Headmaster or Dean of a school, college or institution.

8. What should I mention in the conclusion of a letter to the principal? A8. In conclusion, we can put more stress on the urgency of the issue and that we want the reply to come as early as possible.

9. What is the format of writing the date in a letter to the principal? A9. The month in the date is written without any abbreviations. The month is written first, then the date in numbers, which is followed by a comma and the year. For example – October 31, 2023.

10. What are the different reasons for writing a letter to the principal? A10. Some reasons to write a letter to the Principal are as follows:

• Application for school leave by student or student’s parents or guardian due to illness.
• Application for school leave by student or student’s parents or guardian due to function.
• Letter of exemption from examination by student or student’s parents or guardian due to a competition.
• Request authorisation of change of stream or subjects
• Application for school leave by teacher due to his or her marriage.

  Top  

1.  Letter to the editor

2.  Letter to the Government

3.  Letter to the police

4.  Application for School/College leaving Certificate

5.  Order letter

6.  Complaint letter

7.  Enquiry letter

8.  Business letter

9.  Application letter for job

10.  Letter to the Bank manager

11.  Invitation letter

12.  Resignation letter

13.  Leave application for school, College, Office Samples

14.  Leave Application for marriage

15.  Leave Application for maternity

16. Informal Letter

17. Letter to the Principal, Format, Samples

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Letter to Principal: Format, Samples and Guidelines

Saaradha Thilagam ,

Mar 4, 2024

Share it on:

Follow the tips and formats given below to write the letter to the principal. Then, refer to the sample letter to write your next application without any mistakes.

Students write a letter to the Principal to address the Principal for various reasons like long leave applications or special requests. Therefore, students must keep writing the letter formally with no grammatical mistakes to ensure it is clear and straightforward.

Table of Contents

How to Write a Letter to the Principal?

Write a letter to the principal- format & sample.

• Letter to Principal for Seeking Leave
• Letter to Principal for Requesting Transfer Certificate (TC)
• Letter to Principal for Requesting Bonafide Certificate
• Guidelines to Write Letter to Principal

Writing formal letters can be a cumbersome job, but it is essential to know the official etiquettes for drafting a professional letter. The parent of the student or the student himself can draft a letter to the Principal. However, if a student is very young or i not feeling well, then parents draw the letter. Otherwise, for most purposes, students draft the letter themselves.

A formal letter may have many technical terms to it. Some of them are listed below:

It is a formal greeting used to address the Receiver of the letter. For formal letters, an appropriate salutation to be used such as "Respected Sir/Madam".

Even if you are handing the letter in person, writing the sender's address is very important. One should also write the position of the reader with the address.

For example, for Principal, the format should be,

The Principal,

XYZ University,

Urban city -12345.

• Date and Subject

The date to be mentioned below is the sender's address. It is essential for arching and keeping a record of documents. A subject summarises the letter in one line, which helps the reader understand it before reading it.

The letter's body is the apex that covers the information or reason that needs to be relayed to the reader. Ideally, in a letter, there should be three paragraphs.

The first paragraph should have the introduction of the sender. The second should be the content that the sender wants to relay, and the final section should be a request regarding the content in the second paragraph. Almost every formal letter has a three-paragraph body.

• Closing the letter

The letter's closing should be thanking the reader for the request and finally the sender's signature. Sometimes the address of the sender is also mentioned in the closing format.

Students who have passed out can also approach the school authorities to procure documents like character certificates, recommendations and transcripts by writing down the letter to the Principal.

Students address letters to the principal seeking various help or to grant permissions.

Listed below are some of the frequently written letter topics.

• Letter to Principal for Requestin g Transfer Certificate (TC)

Letter to Principal For Seeking Leave

A letter seeking permission to take leave from the school/college for a single day or days is the most commonly written letter.

The reason of leave coils be many, such as:

• Out of station leave - Family functions, vacation, etc.

Students can follow the format given below when requesting a leave.

Sample Letter

Below is a sample letter for requesting sick leave from the Principal.

• Letter to Principal for Seeking Sick Leave
• Leave Application for Out of Station

Letter to Principal Requesting Transfer Certificate (TC)

A TC or Transfer Certificate is issued from the school stating that the student is released from the school to take admission in another school/college. The TC will be issued on a request from the student or the parent. Without TC from the previously studied school/college, the student is not eligible for admission into a new school/college.

Students can follow the format given below when requesting a TC.

Below is a sample letter requesting a Transfer Certificate (TC) from the Principal.

• Application Requesting Transfer Certificate

Letter to Principal Requesting Bonafide Certificate

A bonafide certificate is issued by a school, college, university, or institution certifying that the student belongs to that particular college. The certificate is a proof that the student is studying in that institution.

Students request the certificate for the following reasons:

Students applying for Educational loans

Students who require passes or concessions offered by public transport agencies like busses, trains, metros, etc.

Students applying for visa and passport

Those who are applying for a driver's license. The bonafide certificate, in this case, will serve as an ID proof

Students applying for scholarships

Students can follow the format given below when requesting a bonafide certificate:

Below is a sample letter requesting a Bonafide Certificate from the Principal.

• Application Requesting Bonafide Certificate

Guidelines to Write Letters to Principal

When writing a letter to the Principal, students should be strictly formal and professional. Students must follow the writing guidelines to communicate in a better way.

Below are the few important guidelines to be followed when writing a formal letter to the Principal.

Don't forget to mention the exact reason to write the letter

State the number of days required (leave/or event).

Mention contact information.

If writing the letter for procurement of documents, provide supporting documents such as receipts or marks cards.

Do not use any slang at any point.

Proofread for any factual errors or grammar before sending it.

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