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How to Include Your Contact Information in a Cover Letter

Contact Information Elements in a Cover Letter

How to format contact information in a cover letter, save the contact information in templates, review cover letter examples.

A good cover letter does more than introduce yourself to the hiring manager and show that you can follow directions. It’s a sales pitch, one that highlights your most important skills and qualifications and helps you stand out from the competition.

However, even the best-written and most persuasive cover letter is useless if you make one mistake: Fail to feature your contact information in the right place, and you’ll lose the reader’s attention before you get a chance to impress them further.

You should add key identifying details about yourself whether you're preparing a written or an email cover letter.

In the case of a written letter, you should also include information about the recipient.

Your information (for both written and email letters) should indicate:

• Name:  Add your full name.
• Street address:  State the address where you currently live.
• Location:  Also include your city, state, and zip code.
• Phone number:  Mention the number where you can most easily be reached.
• Email address:  This is only needed for written cover letters. For email cover letters, the email itself serves as a record of your email address. Be sure to include a professional handle for your email contact information, preferably a variant of your name or initials.
• Preferred method of contact:  Indicate the quickest way to contact you from the available options you provide—be it a mobile phone number or email contact information.

Your recipient's information (only included in written cover letters) should include:

• Name:  This should be the full name of the recipient, if you have it. If needed, check the company website or LinkedIn to find out the hiring manager's name. If you cannot determine the contact's name, use the name of the department in the contact information. For example, "Dear Hiring Manager."
• Title:  Add the job title of the recipient—for example, "Sales Manager."
• Company:  State the recipient's company name.
• Address:  Include the address of the recipient's company.
• Location:  Add the city, state, and zip code of the recipient's company.

Including the name of the hiring manager in a written cover letter can help it reach them more quickly, particularly if their company is overwhelmed with mail.

Where you put the information depends on whether you're preparing a written or an email cover letter. But the general order of the information is the same in either case.

Put Contact Information at the Top of Written Cover Letters

If you are writing a cover letter to print and mail, or scan and upload to a  job board , add information on how the prospective employer can contact you at the top of the letter.

Follow standard business-letter format. List your contact information first—at the top left of the document. Use single spacing and a consistent font, and format it as a block of text. Include your name, street address, city, state and zip code, phone number, and email address on single-spaced separate lines.

Add a space, and then add the letter date, the recipient’s name, title, company, address, and city, state, and zip code on single-spaced separate lines.

Here’s a sample format of contact information for an applicant and the company addressed.

Contact Information in a Hard Copy Letter

Your Name Your Address Your City, State, and Zip Code Your Phone Number Your Email Address

Name of Recipient Title of Recipient Company Address City, State, and Zip Code

Insert Contact Information at the Bottom of an Email Cover Letter

The standard business style for email communications is different because the size of the device where the recipient is viewing the letter may not allow for a quick visual scan of the full text the way a piece of paper does. Instead of listing your contact information at the top, include it in your signature. Do not include the employer's contact information.

Your  signature  can also omit your street address and location if you prefer. But you should provide your name and phone number. You can also include relevant links to your social profiles, such as your business website or LinkedIn profile. These can help to establish you as an authority in your field and indicate your stature in your profession.

Here's a sample template for contact information in an email:

Contact Information in an Email Signature

Your Name Your Phone Number Your website address (portfolio or LinkedIn profile URL)

A small graphic like a business logo is acceptable in your signature but avoid large images that distract from the text. Keep graphics simple and professional.

Put Your Preferred Method of Contact in the Body of the Cover Letter

Since you'll be including more than one method of contact at the top or bottom of the letter, it's important to indicate your preferred contact method in the main text of the letter. This makes it easier for the recipient to reach you at a source that you will check. For this reason, your preferred method of contact should be the one you check the most often.

If you're sending a written cover letter and check email frequently by day, you might write, “You can reach me during business hours at the email address above” at the end of the letter before the signature. In an email message, end with this sentence: "I look forward to hearing from you. Please feel free to contact me on my mobile phone number in the signature below." This way, the recipient will have no doubt about where to reach you.

It’s best to use the same basic format above every time you share your identifying information in a letter or an email. If you prefer to send email cover letters, save each template in a file, and copy and paste it into cover letters as needed. If your contact info changes, you'll only need to update it in one place.

Using a consistent contact information template will ensure that you avoid mistakes that can lead to communication lapses and boost the odds of hearing back on that dream job.

Review cover letter examples for many different occupations and get templates you can use to write your own letters.

Key Takeaways

• Regardless of whether you send a cover letter by post or by email, it’s essential to feature your contact information in a prominent spot.
• In written letters, follow business-letter format and place your contact information at the top of the page, followed by the date and contact details of the recipient.
• In email messages, include your contact information, including your phone number and email address, in your email signature.
• Using templates can help you ensure that your contact details are included in every cover letter you send to prospective employers.

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The Perfect Sample Cover Letter for Visitor Visa Application in 2023

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Discover the secrets to writing an effective cover letter for visitor visa application. Learn what to include, how to structure it, and how to avoid common mistakes. We have shared a Sample of Cover letter for Visitor Visa Application down in the article. Get ready to increase your chances of visa approval.

Introduction

A cover letter is a critical component of your visitor visa application. It provides a brief overview of your trip, including the purpose of your visit, your travel plans, and your ties to your home country. A well written cover letter can make all the difference when it comes to getting your visa approved, so it’s important to take the time to craft one that is effective and persuasive.

In this article, we will show you how to write a cover letter for visitor visa application that will help you get the approval you need. We’ll cover everything from what to include in your cover letter to how to avoid common mistakes, so you can increase your chances of success.

So, whether you’re planning a trip to visit friends and family, attend a business conference, or just for tourism purpose, read on to learn how to write a cover letter that will get you there.

What is a Visitor Visa and Why You Need to Submit a Cover Letter?

A visitor visa is a document that allows you to enter a foreign country for a temporary period of time. Depending on the country you’re visiting, you may need to apply for a visitor visa in advance, and you will typically need to submit a cover letter along with your visa application. The cover letter is an opportunity to demonstrate why you should be granted a visitor visa and to provide additional information.

When applying for a visitor visa, a cover letter serves as an introduction to your application and provides the visa officer with a comprehensive understanding of your purpose of visit, your plans, and the supporting documents you have enclosed. A cover letter allows you to showcase your personal and professional details, such as your employment status, financial stability, and travel history, which can greatly increase your chances of having your visa application approved.

Additionally, a cover letter helps to provide context and clarification to your visa application, especially if there are any gaps or inconsistencies in your application or supporting documents. It also gives you the chance to explain any special circumstances or requests.

In short, a cover letter is an essential part of your visitor visa application and provides the visa officer with a clear and concise overview of your application. By submitting a cover letter, you increase your chances of having a positive outcome of your visitor visa application.

Tips on Crafting an Effective Cover Letter for Visitor Visa Application

Here, we are going to share tips and tricks to help you write an effective cover letter that will convince the visa officer to grant you a visa.

Some of the key tips are:

• Customizing your cover letter to fit your specific trip and situation
• Demonstrating your ties to your home country
• Proving your ability to support yourself during your trip
• Making your cover letter concise, compelling, and easy to read

How to Structure Your Cover Letter and What Information Should Be Included?

The structure of your cover letter is just as important as the content. A well structured cover letter will make it easy for the visa officer to understand your purpose for traveling and the reasons why you should be granted a visitor visa. We will show you how to structure your cover letter and what information you should include to make it effective.

Some of the key information you’ll need to include in your cover letter includes:

• Your full name and contact information
• The purpose of your trip
• Your travel plans, including your itinerary and the names and addresses of any places you’ll be staying
• Write about your financial stability
• Write about your ties to your home country
• Write about your travel history
• Your intent to return to your home country

Important: These days we usually see that visa applications are submitted at the VFS Global (visa application centre) and not directly at the embassies or consulates. Applicants do not get a chance to face the visa officer to explain his/her situation. In this case, a Cover Letter provides you a chance to express yourself in front of a visa officer.

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Sample of Highly Effective Cover Letter That Will Help You Get Approval

Your cover letter is the first opportunity you have to make a good impression on the visa officer, so it’s important that it is in proper and professional format.

Here is a sample of cover letter which can help you in getting a visitor visa APPROVED.

[Date] [Embassy Name and Address] [City, Country]

Subject: [Your Name], [Passport Number], [Purpose of Visit] Visa Application

Dear Sir/Madam,

I am writing this cover letter to support my visitor visa application for [country name]. I plan to visit the country from [Arrival Date] to [Departure Date]. The main purpose of my trip is [mention the purpose of your visit, e.g. to visit family members or tourism, etc.].

I am employed at [Name of Employer] since [Employment Start Date]. I am currently holding the position of [Job Title] and I have already got a leave from my employer for the duration of my trip.

Please find enclosed the following documents to support my visa application:

• Visa application form, duly completed and signed with attached passport-size pictures
• Previous Passports (if any) showing my travel history
• Travel Insurance, coverage of [Amount]
• Air Ticket reservation for my flight [Details of Flight]
• Invitation Letter (if any)
• Mentioning [Employment Details], [Salary] and [Leave Details]
• Letter on your company’s letterhead (if self employed)
• Proof of financial support, Bank statement and/or salary slips
• Any additional documents required for [Purpose of Your Trip] visa application

I am excited to visit [country name] and explore its rich culture and history. I am also looking forward to spending time with my [mention your relationship with the person you will be visiting, e.g. family members, close friends, etc.], who reside in [city and country]. (if visiting any family member or friend)

In addition to visiting my [relatives/friends], I plan to [provide a brief overview of your planned activities and itinerary during your visit]. e.g. for a 7 Day trip

• Day 1 [date] – Arrival at [airport name, city], [flight number] & check-in hotel [hotel name]
• Day 2 [date] – Sightseeing in [city name]
• Day 3 [date] – Travel from [place 1 to place 2](mention name)
• Day 4 [date] – Sightseeing or any other activity
• Day 5 [date] – Mention your activity for day 5
• Day 6 [date] – Shopping for family or any other activity
• Day 7 [date] – Saying Good Bye to the beautiful [city name] and flying back to home country [flight number]

I am confident that I meet all the eligibility requirements for a visitor visa and I am eager to have the opportunity to travel to [country name]. I assure you that I will respect the laws and regulations of [country name] during my stay and I will return to my home country after my trip.

Thank you for considering my application. I am available for any further clarification or additional information that may be required.

[Your Name] [Your Address and Contact Information]

This cover letter sample should provide you with a good starting point for writing your own cover letter for a visitor visa application. Remember to customize your cover letter as per your specific situation, and to make sure that all the information you include is relevant, accurate and up-to-date.

ALSO READ: Get Your South Korea Visit Visa Approved in 2023 With These Insider Tips Decreto Flussi 2023 – The Italian Work Visa Sample of Resume and Cover Letter – Make Your CV in Proper Format

Common Mistakes To Avoid When Writing a Cover Letter for Visitor Visa Application

Your cover letter is an important part of your visa application, and making mistakes in it can cause your application to be rejected.

Here are some common mistakes to avoid when writing your cover letter:

• Not following the required format: Some countries have specific formats for the visa application cover letters, so make sure you follow the format required by the country you are applying to.
• Making grammatical or spelling errors: This can create a negative impression and make the visa officer doubt your credibility. Double check your cover letter carefully before submitting it.
• Not providing enough detail: Your cover letter should provide enough detail about your purpose of visit, itinerary, financials, etc. so that the visa officer can make an informed decision about your application.
• Omitting important information: Make sure to include all the necessary information and documents, such as your passport, financial information, travel insurance, and any other relevant documents.
• Providing false or misleading information: This is a serious offense and can result in your visa application being rejected and your future visa applications being affected. Always be truthful and accurate in your cover letter.

By avoiding these common mistakes, you can ensure that your cover letter is professional and helps to strengthen your visa application.

Conclusion: A proper cover letter can convince the visa officer to approve your visa application. Make sure to take the time to write a cover letter that clearly explains your purpose of visit, highlights your credibility and ties along with all the necessary supporting documents. Following these tips, using the given sample of cover letter and avoiding common mistakes will increase your chances of having a successful visa application.

21 thoughts on “ The Perfect Sample Cover Letter for Visitor Visa Application in 2023 ”

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How to write a general purpose cover letter

Are you a jobseeker wondering how to write a cover letter that will make your application stand out ? Crafting an effective one can be a daunting task. 

But we’ve got you covered. This extensive guide is here to provide all the tips, tricks, and real-life examples you need to create a compelling cover letter that will command employers' attention.

So, let’s navigate every nook and cranny of cover letter writing and learn how to:

• Properly format your cover letter
• Write a refined cover letter header
• Craft an attention-grabbing cover letter headline
• Personalize your cover letter greeting
• Draft a persuasive cover letter introduction
• Include your top skills and accomplishments in a cover letter
• Write an effective cover letter conclusion
• Proofread your cover letter

1. How to properly format your cover letter

The format of your cover letter is just as important as what's written within it. The format you use signals your attention to detail and professionalism. Here are a few key points to pay attention to:

• Length: Your cover letter should ideally be a one-page document. If it exceeds, it can be a sign of verbosity. Keep it concise and impactful.
• Margins: Use standard margins of at least 1" on all sides, to keep the document looking balanced on the page. 
• Font: Utilize a professional, readable font such as Arial, Calibri, or Times New Roman. Size it between 10 and 12 points, depending on the font type.
• Alignment: Align your text to the left, this is standard for most documents. 
• Spacing: Avoid dense blocks of text. Use white space appropriately to break up information, making it digestible for the reader. 
• File format: Unless directed otherwise, save your cover letter as a PDF to maintain formatting across all devices. 

The formatting of your cover letter should look something like this

[Your Full Name] [Your Address] [Your City, State, ZIP] [Your Email Address] [Your Phone Number] [Today's Date]

[Employer's Full Name] [Employer's Position] [Company's Name] [Company's Address]

Dear [Employer's Name],

[Introduction...]

[Body of the Letter...]

[Conclusion...]

Best Regards,

[Your Full Name]

Properly formatted, your cover letter will look professional and be easy to read. This allows the employer to focus on your skills and qualifications rather than be distracted by awkward formatting or lack of organization.

Create your cover letter fast with artificial intelligence.

2. how to write a refined header for your cover letter.

The header of a cover letter is essentially the business card of your document. Seen first by the hiring manager, it conveys crucial information about you, setting the stage for what's to come in the rest of the letter. In essence, it's your digital handshake with the potential employer right at the beginning of your interaction. 

Your cover letter header should include:

• Your full name and job title/area of study
• Contact details — your phone number, email address, and potentially your Linkedin profile
• The date of sending the cover letter
• The recipient's details: their full name, title, company name, and company address

Now, let's take a look at an incorrect and a correct example of a header:

Incorrect cover letter header example

J. Doe jdoe@email 1234567890 Today's Date

Why is this example incorrect? At first glance, this may seem fine. However, key details are missing. The reader doesn't know who the letter is addressed to, nor does it look professional with abbreviations and lack of clear organization.

Correct cover letter header example

John Doe 123 Street, City, State, Zip Phone: (123) 456-7890 Email: [email protected] October 11, 2023

To: Jane Smith Human Resources Manager Company Name 123 Business Rd., City, State, Zip 

Why is this example correct? This example hits all the important points. It includes full names, a professional email address, all necessary address details and structured date format. The information is formatted in a clean, organized fashion.

3. How to craft an attention-grabbing cover letter headline

Next up in the world of cover letter creation is the pivotal task of headline crafting . This is your chance to be creative and leave a memorable first impression. The headline is effectively your "hook" — it must incite curiosity, convey value, and persuade the hiring manager to read further.

 Let's dig into some steps for constructing a headline that packs a punch:

• Personalize it: Don’t go for cookie-cutter phrases. Tailor your headline to the specific job role and the company.
• Prioritize brevity: A headline should be compact. Strive for brevity while conveying the essence of your message.
• Use action words: Use a powerful action verb. This suggests a proactive attitude.
• Reflect enthusiasm: Express your excitement for the position or the company.

Incorrect cover letter headline example 

Job application for Sales Manager

Why is this example incorrect? This headline is generic, uninspiring, and adds no value. It simply states what the reader already knows.

Correct cover letter headline example

Experienced Sales Leader Eager to Drive Revenue Growth at XYZ Corporation

Why is this example correct? This one is personalized, dynamic, and enthusiastic. It clearly conveys who you are, what you aim to do, and where you aspire to do it, grabbing the attention of the reader from the get-go. 

Investing time and thought into crafting a strong cover letter headline can set you apart from the competition, arousing the reader's interest in you as an applicant.

4. How to personalize your cover letter greeting

Much like a face-to-face conversation, the greeting you use in your cover letter sets the tone for the rest of the interaction. So, it's certainly worth your time to make it respectful, professional, and personalized to the recipient. Here are some options and scenarios to guide you:

• If you know the recipient's name: Tailor the greeting to them. Start with "Dear" followed by the recipient's full name or surname with appropriate title (Mr., Ms., Dr., etc.). For example, "Dear Mr. Black,".
• If you're unsure about the recipient's gender: Stick with their job title or department. "Dear Selection Committee," or "Dear Marketing Team," would be fitting choices.
• If you only know the first name: In a more informal company setting, this could be acceptable. Example: "Dear Mark,".
• If you have absolutely no information: Despite your best research efforts, if you can't find any specific details, opt for a neutral yet professional greeting. "Dear Hiring Manager" is a go-to in this case.

Here are 3 examples of personalized cover letter greetings

• Dear Hiring Manager Mark Black,
• Dear Mr. Black,
• Dear Mark, (*acceptable in a more informal company setting)

Avoid overly casual or generic greetings such as "Hey," "Hi," or "To Whom It May Concern." Remember, your aim is to convey respect for the reader and serious intent for the application from the very onset, and a personalized greeting is an effective tool to accomplish that.

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5. How to draft a persuasive cover letter introduction

The introduction of a cover letter is a crucial moment. This is where you immediately engage the reader and persuade them to continue reading. It's your chance to make a compelling statement about who you are as a professional. Let's break it down for two common scenarios: an experienced candidate and a fresh graduate.

When you have years of experience,  it's essential to convey your expertise, accomplishments, and the unique value you can bring to the role.

Experienced candidate's cover letter introduction

As a seasoned project manager with over 10 years of experience in successfully executing multi-million dollar projects, I have consistently delivered projects on time and under budget. I am enthusiastic to bring my problem-solving abilities and team leadership skills to XYZ Corporation as your new Project Manager.

You show right from the start how your direct experience aligns with the job and immediately backs it up with relevant achievements.

On the other hand, as a fresh graduate , you might not have a wealth of job experience, but that doesn't mean you're short on skills or ambition. The key is to highlight relevant coursework, internships, and transferable skills you gained during your education.

Fresh graduate's cover letter introduction

As a recent marketing graduate from ABC University, with a capstone project praised for its innovative approach and an internship experience developing comprehensive social media strategies, I am excited to bring my creative ideas and enthusiasm for marketing to the Junior Marketing Specialist role at XYZ corporation.

In this case, your achievements from university and internships effectively showcase your potential and relevance to the role.

Regardless of the stage of your career, a well-crafted, persuasive introduction will engage the reader and set the tone for positively showcasing your skills and accomplishments in the following paragraphs.

6. How to include your top skills and accomplishments in a cover letter

Detailing your top skills and accomplishments in your cover letter is not about listing what you've done. It's about strategically choosing and framing these elements to show value to your potential boss. 

For an experienced candidate , your goal here is to focus on tangible results and high-impact accomplishments. Perhaps you've vastly increased sales, implemented a process that saved time, or led a team to exceed goals. Pair these achievements with relevant skills required for the job. 

Experienced candidate's skills and accomplishments in a cover letter

In my most recent role as Sales Manager at [Previous Company], I led an underperforming regional sales team to a 35% increase in revenue within just one year. My strong business acumen and ability to motivate others allowed us to break new records. These competitive sales skills, combined with my drive for exceeding targets, make me a strong candidate for the Sales Director role at [Company Name].

Without extensive work experience, you'll want to highlight academic accomplishments, internships, or relevant extracurricular activities. Highlight transferable skills and how they align with the job description.

Fresh graduate's skills and accomplishments in a cover letter

In my final year at ABC University, I completed a capstone project in marketing, creating a comprehensive social media plan for a local business, which resulted in a 20% increase in their online engagement within 3 months. Additionally, my internship at XYZ Agency helped me develop excellent skills in content creation and SEO optimization — skills I am eager to utilize as a Junior Marketing Specialist at [Company Name].

Remember, don't just list your skills or achievements. Explain how you obtained these skills and applied them to produce notable results. Provide clear, quantifiable evidence of your success. This will help potential employers understand the impact you could bring to their team.

7. How to write an effective cover letter conclusion

The conclusion to your cover letter is indeed crucial. It’s your final opportunity to leave a lasting impression, solidify your interest in the position, and motivate the employer to move forward with your application. 

To make your conclusion a dynamic encore, focus on the following:

• Reiterate interest: Restate your enthusiasm for the position and the company. This reinforces your committed mindset and feelings about the role.
• Include availability: Specify when and how you can be contacted. This can initiate further dialogue and allows you to have some control over communication.
• Follow-up mention: Indicate that you intend to follow up by a particular date. This exhibit of proactiveness suggests that you are truly interested in the role.
• Professional sign-off: End your letter with a formal but warm sign-off to maintain decorum.

Here's an example of an effective cover letter conclusion

Given my demonstrated experience in project management and my continued passion for renewable energy, I believe that I am a great fit for the role at SolarXYZ. I can be reached at my email [email protected] or by phone at (123)456-7890. I am looking forward to the opportunity to discuss the ways I can contribute to your team. If I do not hear from you, I will follow up by the end of next week to ensure that my application has been received. 

Thank you for considering my candidacy. 

Warm Regards,

This is your final chance to "sell" yourself. Make it count by reinforcing your value proposition, expressing your interest, and demonstrating proactive communication. This way, your cover letter will end on a strong, memorable note.

8. How to properly proofread your cover letter

Once you've drafted your cover letter, you’re not quite finished yet. The final, essential step to perfecting your cover letter lies in proofreading . 

This procedure ensures that your cover letter avoids embarrassing errors, maintains a consistent narrative flow, and adheres to a professional format and appearance.

Here are some key areas to focus on during your proofreading process:

• Check for spelling and grammar mistakes: This may seem obvious, but spelling and grammar mistakes can slip past the best of us, especially after spending a lot of time on a document. Make use of built-in or online tools. But also remember, there's no replacement for a pair of fresh human eyes.
• Read aloud: Reading your cover letter aloud can help you catch awkward phrasing and unnatural language that you might miss when reading silently. It can also aid in spotting missing words or duplicated phrases.
• Check consistency: Make sure your tenses, tone, and formatting are consistent throughout your cover letter. Switching between past and present tense or formal and casual tone can confuse the reader and appear unprofessional. 
• Proofread for understanding and flow: Beyond grammar and spelling, evaluate whether your letter communicates your message effectively. Are you explaining your experiences and skills clearly? Does your writing transition smoothly from one idea to the next?
• Ask for a second set of eyes: Consider asking a friend, family member, or career services professional to read over your cover letter. They might spot errors you've overlooked or offer valuable input on the clarity and impact of your content.

Proofreading is like the final polish on a car before it hits the showroom — it makes your cover letter shine and ensures it leaves a lasting, positive impression on the reader. So, take the time to perfect your craft and soon enough, you'll cruise into the job of your dreams.

While your cover letter should complement your resume , it shouldn't be an exact copy. The cover letter provides an opportunity to delve deeper into specific achievements and skills and narrate them in a more personal and engaging way.

If you have a significant employment gap , you may address it briefly in your cover letter. Be honest, focus on the positives from the period such as any skills or experiences you gained. 

Maintaining professionalism is important, but a bit of personality can also make your cover letter memorable. If humor comes naturally to you, a light touch might be appropriate, but it depends on the company culture and the position you're applying for. 

Unless the job posting specifically asks for it, it's best to leave salary discussions until later in the hiring process when you've had a chance to fully understand the responsibilities of the job and demonstrate your value to the employer. 

It depends on the specific situation. If there is an option to include a cover letter, it may still be beneficial to do so, as it could set you apart from other candidates. However, if the employer specifically states not to include one, it's crucial to respect this instruction.

Julia Gergelova

Julia is a professional writer, translator and graphic designer. She holds degrees in translation and interpretation, and has international work experience from a number of different countries in Europe as well as China and Panama. Julia formerly taught academic writing and as a graphic designer contributed to outlets such as  The Business of Business . She has a passion for lifelong learning and good coffee.

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What is a Cover Letter? Definition, Structure, Purpose, Types & Meaning

What is a cover letter?

What is the purpose of a cover letter in a job application, what to include in a cover letter, cover letter format and layout, should you use a cover letter template or example, what is a cover letter - takeaways.

Asking yourself, “What is a cover letter?”

In this article, we break down for you the basics about cover letters, their purpose, and what to include in yours.

When you’re applying for a job, a cover letter is just as important as your resume in a lot of ways.  You always want to include a cover letter when you’re submitting your resume, to personalize the facts about your work history and to tailor your application to the job.

But if you haven’t written a cover letter before, it can be intimidating to figure out what to include. Don’t worry, this expert guide boils it all down into a quick read that gives you an overview and points you in the right direction to find everything you need to know about them.

In this post, we’re going to cover:

• What is a Cover Letter?
• What is the Purpose of a Cover Letter in a Job Application?
• What to Include in A Cover Letter

We also describe how you can lay out your cover letter to amp its impact, and we’ve even made it dead simple for you by including some perfect cover letter examples for you to check out.

A cover letter is a one-page document that you include with your resume as part of your application for a job. A good cover letter grabs a Hiring Manager’s attention and gets you to the next step of the hiring process.

While every job you apply for will have either a specific application form or will ask for a resume, not every one will ask for a cover letter.  But you should always include one – it’s a game changer.

The upshot is that a resume is a summary of your work and education experience, while your cover letter adds relevant context to that experience for the specific job.

A cover letter is tailored to a specific job you’re applying for, and it highlights what your qualifications are and how they relate to that role and company. You can use it to give examples of how your experiences relate to the role and show how you’re the best person for the job.

Just as its name implies, a cover letter is written in a letter format, including a greeting, three or four body paragraphs, and a closing. Unlike a resume, your cover letter should be written in full sentences, and you want to use the first-person – “I’m writing to you today to…”.

You don’t want to just rhyme off the same things that are in your resume, though.  Use your cover letter to give real life examples of how your experience, skills, or interests make you perfect for the job.

Head to our full article on the differences between a resume and a cover letter to learn more on this.

Put simply, it’s your chance to make a great first impression. It’s a tool you use to grab a hiring manager’s attention long enough that they look over your resume a bit closer and call you in for an interview.

A cover letter may not be something a job posting asks you to include, but don’t think that means you shouldn’t.  A good cover letter is always a good idea, here’s why:

• You can tell a story in a cover letter that dives deeper into your qualifications,
• experience, and interests to show why you’re the best candidate for the job.
• A lot of candidates skip writing a cover letter, so by including one you immediately put yourself ahead of the competition!
• You can introduce yourself in a more personalized way and tailor your application specifically for the job.
• You can add a bit of flair or personality that gets a hiring manager to ask you in for an interview
• It shows that you put effort into your application, which again, puts you ahead of most of the competition.

This is just a snapshot of how a cover letter can help you. We’ve got a great article for you to look over if you want to know more about the purpose of a cover letter .

Should you send a cover letter for a job?

There is no question, yes, you should absolutely include a cover letter with your application.

We’ve done our homework on this and can tell you: a majority of hiring managers need or expect a cover letter, even if it’s not specified in the job posting.

Not only are they expected, but they’re a great tool for you too:

• Explain the reasons for any work gaps
• Clarify how the experience you have from other jobs applies
• Show how you fit their company culture
• Let them know why you’re changing jobs or fields

So, while a cover letter may not absolutely be necessary, they’re extremely useful, and always something you should take the time to write and include with your application.

Cover letters should usually include some of the same basic elements. We’ve put together a quick list below, but head over to our complete guide on what to include in your cover letter for a full explanation.

• A header – This is where you’re going to include all the contact info the hiring manager is going to expect to see.  You want to be sure to give them what theyère looking for.
• Opening statement – You can get right to it here and make sure this is an attention grabber.  Summarize your skills or experience and give them one good reason why it’s important for the job you’re applying to.
• Body – This paragraph should give some more details about you personally.  Employers often hire someone for who they are, not what they know; this is your time to show them you’d be a great fit on their team.
• Closing and Call to Action – You want to close your cover letter with a thanks for the time they’ve taken and a professional sign-off.  You should also let them know you’re eager to hear from them, and let them know to contact you to follow up.

Try to end with a great impression. It’s key that you know how to close your cover letter well to hit all the right notes.

A hiring manager takes about 7.4 seconds to look at each resume that comes across their desk, and there may be hundreds of those. A strong cover letter design can grab their attention long enough for them to set you into the callback pile instead of in the recycling bin.

We’ve put together the details on how you can really grab a recruiter’s attention with your cover letter design , but here’s the basics:

• Font - Always use a standard, easy-to-read font like Times New Roman or Arial. It should be 12pt or slightly bigger.
• Heading – Always use a professional format of heading, which includes your name and contact info, the date of writing, and the contact info for the person you’re writing to.
• Spacing – You want to single space the body of your cover letter, but leave spaces between the heading, the greeting, each paragraph, and your sign-off.
• Length – We know that it’s tempting to try to fit in as much as possible in the cover letter, but this is definitely a case of less is more.  You want the content to be about half a page, so shoot for between 250-400 words.

Keeping your cover letter lean can be hard the first few times you write one. Check out our article on ideal cover letter length to get more tips on how to hit the sweet spot.

If you’re already a pro, maybe you can go it on your own and write a killer cover letter.  But if this is your first cover letter, or you have any doubts, use our Cover Letter Examples to get some great ideas on how to write and format yours – we’ve got a few samples below.

Our examples cover different industries and positions, so you can fine tune the fit of your letter for exactly the job you’re applying to without trying to reinvent the wheel!  Plus, these are cover letters that work to get interviews, so you can be sure you’ve got a great start.

If you want a real head start, we’ve even got a Cover Letter Templates page where you can head to get all the basics covered for you. Head there, input your specifics, and you’ll have a winning cover letter, easy-peasy.

• A cover letter is a one-pager you include with a job application to dive deeper into exactly why you are the best fit for the job.
• You always want to include a cover letter, even if it’s not specified in the job posting.
• Hiring managers get hundreds of resumes, and they fly through them - your cover letter can and should be designed to grab their attention.
• Personalize your cover letter and tailor it to the specific job you’re sending it in to, this includes relating specific skills, letting your personality shine, and getting the hiring manager’s name.
• Make sure it’s in perfect shape to get great results.  Use our Cover Letter Checklist to make sure you’ve covered all the bases and haven’t overlooked any little mistakes that could cost you the job.

• Cover Letter Guides

Sam landed a job at Spotify with Enhancv

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Cover letter guide.

Writing a Cover Letter 

The purpose of a cover letter is to introduce yourself to a prospective employer and explain why you are sending your resume. Therefore, a cover letter should accompany every resume and application.

For a cover letter to be most effective, it should demonstrate the following:

• How your education and experiences qualify you for the position; 
• How your skills align with the position; 
• How your values and enthusiasm match the organization’s core mission and philosophy.  

Before you begin, do some research and ask yourself:

• What needs of the organization does this role fill?
• Why are you interested in this role and organization?
• What are the expressed values of the organization and do you share them?
• What special characteristic, product, or recent news about the organization excites you?

How to Write a Cover Letter 

Opening Paragraph – To begin your cover letter think about: 

• Why you are interested in this field 
• Why you are interested in this organization and position 
• What is the purpose of your letter (e.g., to apply for a full-time position or an internship) 
• How you discovered the opening and/or the organization (e.g., a personal referral, or Handshake) 

Body of your letter – For this paragraph (or two) think about: 

• Review the job description to determine the qualifications the employer is requiring; identify which skills you have that match the job description 
• Include your personal traits that are applicable to the organization’s needs (e.g., “My passion for equal access to education led me to research and write my thesis about…”) 
• Demonstrate your applicable experience by telling a very brief story – with a result – about a relatable accomplishment you have had. 

Closing Paragraph – Make sure you are clear about: 

• How and where you can be contacted 
• Conveying a positive attitude and your appreciation for being considered 
• When and how you will follow up, if appropriate. Follow-up is appropriate only if the employer asks you to do so or if you are sending your resume when there is no specific job posted. Always read and follow any instructions you receive from an employer. 

Meaningful Tips for Writing Your Letter 

• Look carefully at the qualifications and responsibilities in the job description; be sure to highlight your academic, extracurricular, and/or internship/ experiences that match the position; reveal how you can add value to the organization 
• Communicate your enthusiasm, but keep sentences short and clear; use active, not passive, verbs . For example, use “investigated”, “gathered”, “evaluated” instead of “was responsible for investigating, gathering, or evaluating” (see the Resume Guide for a list of action verbs) 
• Begin the second paragraph with a topic sentence ; consider the main points you wish to make and then create a sentence that introduces those ideas 
• Vary your writing – do not start every sentence with “I”. Use “I” sparingly. 
• There is no “right way” or specific writing style for a cover letter; your letter should reflect who you are and your writing ability 
• Proofread your letter to ensure that it is error-free; sometimes one typo can cause your letter (and your chance at the job) to end up in the discard pile 

Business Letter Format 

In order for your letter to be considered professional, it needs to be in business format. Typically block style formatting is recommended. This format requires that you justify every line along the left-hand margin. The header you use on your resume is fine for the header on your cover letter. 

See below for an example of what your business letter format should look like. 

Saving and Emailing Your Letter 

• Save your cover letter and resume as PDFs. File names should include your name for easy identification. 
• Also, include your name and the position for which you are applying in the subject line of the email. 
• Compose a short email explaining to the employer that your cover letter and resume are attached. 

Have Your Letter Reviewed by the Bates Center for Purposeful Work 

For a review of your cover letter draft, stop by the Bates Center for Purposeful Work in Chase Hall during our Drop-In Hours, make an appointment with an advisor, or send an email with your cover letter draft to [email protected].

Cover Letter Content and Format 

Your present address City, State, Zip Code 

Date of Letter 

First and Last name (Omit title such as Mr./Ms./Dr. in this line) Title of Contact Name of Organization Street Address City, State Zip Code 

Dear Mr./Ms./Dr. Last Name : If you do not know the recipient’s gender identity, use the first and last name e.g. “Dear Cory Smith:” . If you do not have the name of a specific person, try to get it. Review the job description closely for any details, research LinkedIn, or ask an internal contact for suggestions on how to address your cover letter. Do not write “Dear Sir or Madam” or “To whom it may concern.” If it is impossible to find the recipient’s name, address the letter generally by title, “Dear Human Resources Manager,” “Dear Hiring Manager,” “Dear Research Department Representative,” or by organization, “Dear IDEXX Representative.” Use a colon after the greeting. Dear ___________ : 

Opening Paragraph: This paragraph is intended to express your interest and fit with the position, organization, and/or field. Include a sentence or two summarizing your interest and fit. Try to make it interesting, and find a way to incorporate specific information about the organization to demonstrate your genuine interest. If applicable, describe how you heard about this opening or internship. If a person referred you to the organization, mention the person’s name and connection to the organization: “Nancy Smith, who is an alumna of Bates College, suggested that I contact you.” 

Body Paragraphs: This section consists of one or two paragraphs in which you tell the employer why you are a strong candidate for the position. Emphasize the employer’s needs – not your own. Demonstrate your ability and desire to perform the functions of the position by providing examples from your work, academic, and/or extracurricular experiences. You may want to expand on your interest in the position and/or career field referencing specific academic and work experiences. 

Organize your paragraphs according to skills, not experiences. Don’t simply include a separate paragraph about your experience; make the connection between the skills the employer seeks and your experiences that support your qualification for the job. For example, demonstrate strong writing skills by referencing two or three accomplishments related to writing. If possible, also identify a couple of personal qualities that pertain to the job and make you a strong candidate (i.e., responsible, hard-working.) Try to offer specific examples of where these qualities have been demonstrated. 

Closing Paragraph: Indicate your desire to arrange a mutually convenient time to interview; state when and how you will contact the employer, as well as how he/she may contact you. If you plan to visit the city where the organization is located, mention this because employers may be more apt to meet with you. Re-emphasize your interest in the position, thank the individual, and mention that you are looking forward to meeting him or her. 

Sincerely, 

Type Your Name (you don’t need a cursive signature on an electronic copy)

Sample Language for Cover Letter Sections 

Below are some sample sentences and phrases to help you get over a writing block if you’re having trouble with any of the paragraphs on the previous page. 

HOWEVER, REMEMBER: the Cover Letter is your opportunity to demonstrate your own ability to express an argument, prove a point, and write a skillful letter. Be sure to use your own words and customize your letter to the position you’re applying to, and to your own voice. 

Opening Paragraph Sentences: “I n May, I will be graduating from Bates College with a Bachelor of Arts in Biology and am writing to apply for the lab assistant position at Jackson Labs that is posted in Handshake.” “When I heard about the Analyst Internship at REI from my advisor Professor Retelle, I was excited about the potential of working for an organization that offers a product I use and admire.” “I am reaching out to you today to discuss…” “I am writing to apply for the XX position at XX, Inc., in the Portland, Maine office…” 

Body Paragraph Sample Language: Sometimes it’s hard to transition from your accomplishments to how they relate to the job you’re applying for: “In my (X course) this semester, I have been able to collect and analyze data using Stata and SPSS. I am excited to bring these skills to IDEXX to help a business I admire make crucial decisions.” “From my internship project management experience, I have a strong understanding of XXX, and am eager to learn more about outdoor education from the LLBean perspective.” 

Closing Paragraph: Think short and simple, but include all the elements noted on the previous page. “I have attached my resume and look forward to discussing my qualifications with you.” “Thank you for your time and consideration.” “I look forward to the opportunity to discuss my interest and qualifications with you in the near future.” “Please feel free to contact me through email at [email protected] or by phone at (617)-555-3333.” 

Kind Regards, Sincerely, Best Regards, Yours Truly, (whichever of these feels best to you)

60+ Cover Letter Examples in 2024 [For All Professions]

No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must . 

Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.

Writing a cover letter, however, is easier said than done. 

You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates. 

And unless you’re a professional writer, this can be a very hard task.

Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!

Let’s dive in!

21 Cover Letter Examples 

#1. career change cover letter example .

Here’s what this cover letter does right:

• Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
• Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
• Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.

Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!

#2. Recent Graduate Cover Letter Example 

• Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
• Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
• Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.

Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish! 

#3. Middle Management Cover Letter Example

• Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements. 
• Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job. 
• Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs. 

#4. Business Manager Cover Letter Example

• Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career. 
• Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through. 
• Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.

Check out this article for a complete writing guide and an inspiring business manager resume sample. 

#5. Ph.D. Cover Letter Example

Here’s what this cover letter does right: 

• Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail. 
• Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements. 

#6. Senior Executive Cover Letter Example

• Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking. 
• Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.  
• Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression. 

#7. Architect Cover Letter Example 

• Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time. 
• A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression. 
• Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.

Struggling with your architect resume ? Check out our full guide!

#8. Business Analyst Cover Letter Example 

• Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.  
• Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right? 
• Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.

Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume . 

#9. Consultant Cover Letter Example 

• Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements. 
• Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job. 
• Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.

For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .

#10. Digital Marketing Cover Letter Example

• Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template. 
• Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry. 
• Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.

Want to take your digital marketing resume to the next level? Check out our guide!

#11. Graphic Designer Cover Letter Example 

• Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.  
• Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.  
• Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.

Read this guide to write a graphic designer resume that’s just as good as your cover letter!

#12. Administrative Assistant Cover Letter Example

• Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter. 
• Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee. 
• Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression. 

Our article on how to write an administrative assistant resume can help you take your job application to the next level.

#13. Front Desk Cover Letter Example

• Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing. 
• Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression. 
• Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability. 

#14. Human Resources Cover Letter Example

• It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in. 
• Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better. 
• Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it. 

This HR resume guide can help you get your resume just right.

#15. Sales Agent Cover Letter Example 

• Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template. 
• Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length. 
• Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements. 

Check out this sales agent resume guide to create an attention-grabbing sales resume .

#16. Receptionist Cover Letter Example

• Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time. 
• Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention. 
• Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for. 

Take your receptionist resume to the next level with this receptionist resume guide .

#17. Information Technology Cover Letter Example

• Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements. 
• Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are. 
• Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume. 

Looking for tips to help you write a great IT resume ? Check out our guide!

#18. Real Estate Cover Letter Example

• Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager. 
• Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action. 
• Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication . 

This real estate resume guide will help you take your resume from good to great.

#19. Teacher Cover Letter Example

• Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles. 
• Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter. 
• Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job. 

Our guide on how to write a teacher resume has all the tips you need to land the job.

#20. Project Manager Cover Letter Example

• Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
• Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data. 
• Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this. 

This guide on how to write a project manager resume can help you perfect your appication.

#21. Paralegal Cover Letter Example

• Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities.
• Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job.
• Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.

Check out this paralegal resume guide to perfect yours.

40+ More Cover Letter Examples and Guides 

Couldn’t find a cover letter example for your field? Do not worry.

Below you can find a number of other cover letter examples for different fields and industries:

• Acting Cover Letter Examples
• Accounting Cover Letter Examples
• Administrative Assistant Cover Letter Examples
• Architecture Cover Letter Examples
• Attorney Cover Letter Examples
• Barista Cover Letter Examples
• Bartender Cover Letter Examples
• Business Cover Letter Examples
• Business Analyst Cover Letter Examples
• College Student Cover Letter Examples
• Computer Science Cover Letter Examples
• Construction Cover Letter Examples
• Consultant Cover Letter Examples
• Customer Service Cover Letter Examples
• Data Analyst Cover Letter Examples
• Data Entry Cover Letter Examples
• Dental Assistant Cover Letter Examples
• Digital Marketing Cover Letter Examples
• Elementary Teacher Cover Letter Examples
• Engineering Cover Letter Examples
• Executive Assistant Cover Letter Examples
• Finance Cover Letter Examples
• Graphic Design Cover Letter Examples
• Healthcare Cover Letter Examples
• Human Resources Cover Letter Examples
• IT Cover Letter Examples
• Law Cover Letter Examples
• Management Cover Letter Examples
• Marketing Cover Letter Examples
• Mechanical Engineering Cover Letter Examples
• Medical Assistant Cover Letter Examples
• Nurse Practitioner Cover Letter Examples
• Physician Cover Letter Examples
• Project Manager Cover Letter Examples
• Receptionist Cover Letter Examples
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What is a Cover Letter? 

A cover letter is a one-page document that you submit as part of your job application, alongside your resume . 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).

So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day. 

Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).

If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough. 

Fortunately, you can follow our tried-and-tested format to make the experience much easier:

• Header - Input your contact information.
• Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
• Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
• The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
• The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
• Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”

Here’s what this looks like in practice:

9 Tips to Write a Cover Letter (the Right Way)

Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."

#1. Pick the right template

A good cover letter is all about leaving the right first impression.

And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?

You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!

#2. Add your contact details on the header

The best way to start your cover letter is through a header. 

Here’s what you want to include there:

• Phone Number
• Name of the hiring manager / their professional title
• Name of the company you’re applying to

Optionally, you can also include the following:

• Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
• Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.

#3. Greet the hiring manager the right way

Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter. 

A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.

So, how can you find out the hiring manager’s name?

One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.

Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

If you still can’t find out the hiring manager’s name, here are several other greetings you can use:

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• To whom it may concern
• Dear [Department] Team

#4. Create an attention-grabbing introduction

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this: 

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates. 

What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position. 

For example:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.

The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.

Which one are YOU more likely to invite for an interview?

#5. Show you’re the perfect person for the job

One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job. 

A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

#6. Explain why you’re a great company fit

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:

• What’s the company’s business model?
• What’s the company's product or service? Have you used it?
• What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

Then, turn your top reasons for liking to work there into text and add them to your cover letter! 

#7. Wrap up with a call to action

To make the end of your cover letter as memorable as possible, you want to:

• Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
• Thank the hiring manager for their time. After all, it never hurts to be polite. 
• Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible. 

#8. Write a formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions in a cover letter:

• Best Regards,
• Kind Regards,

#9. Proofread your cover letter

Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included. 

The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos! 

For an even more comprehensive guide on how to write an impactful cover letter , check out our article ! 

Cover Letter Writing Checklist 

Frequently Asked Questions

Do you still have some questions about cover letters? Check out the answers below:

1. How do I write a simple cover letter? 

To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action). 

2. What are the 3 parts of a cover letter? 

The three parts of a cover letter are: 

• The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph. 
• The sales pitch is usually the body of the cover letter. 
• The conclusion involves a formal closing and a signature line.

3. What makes a great cover letter?

A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”

To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.

Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by. 

4. When is a cover letter necessary?

Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .

Even if the hiring manager doesn’t read it, you will look more professional simply by including one.

And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.

If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles: 

• How to Write a Resume
• Cover Letter Mistakes to Avoid at All Costs
• Cover Letter Format (w/ Examples & Free Templates)

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Command Center Analyst Cover Letter

15 command center analyst cover letter templates.

How to Write the Command Center Analyst Cover Letter

I would like to submit my application for the command center analyst opening. Please accept this letter and the attached resume.

In my previous role, I was responsible for overall indirect supervision for the entire call center agent population by monitoring the floor activities (call volume, agent availability) to insure service level and performance metrics are met or exceeded.

My experience is an excellent fit for the list of requirements in this job:

• Tactical execution – Effectively executes and manages tactical initiatives in support of strategic objectives
• Monitoring of performance and health of systems
• Communication to large audiences email and verbal
• Decisive and capable of multitasking in stressful situations
• Automating tasks (scripting)
• Analysis of performance metrics
• Experience with server environments
• Server and Network Certifications beneficial A+, Network +, MCSE (windows server), MCP, Linux +

Thank you for considering me to become a member of your team.

Denver Goldner

• Microsoft Word (.docx) .DOCX
• PDF Document (.pdf) .PDF
• Image File (.png) .PNG

Responsibilities for Command Center Analyst Cover Letter

Command center analyst responsible for reporting from various data sources in order to quantify call arrival, Average Handle Time (AHT) changes, and other support center metrics to serve as documentation of realized impacts to process improvement.

Command Center Analyst Examples

Example of command center analyst cover letter.

In response to your job posting for command center analyst, I am including this letter and my resume for your review.

In the previous role, I was responsible for daily insights and reporting of key care center metrics including Service Level, Average Handle Time, Call Volume, Shrinkage, Occupancy, and other key metrics as defined.

• Knowledge of Powershell, JavaScript or similar languages
• Experience working in network operations center\IT related field
• SolarWinds Certified
• Familiar with Active Directory administration, structure, permissions, and best practices
• Mid-Level Experience with Windows server – troubleshooting and some experience with Linux - know basic commands and troubleshooting
• Solid understanding of LAN/WAN technologies and software tools for performance monitoring and troubleshooting
• Possess a strong sense of ownership and urgency
• Experience with ITSM tools (ServiceDesk, Service-Now, Remedy, and )

Thank you in advance for taking the time to read my cover letter and to review my resume.

Zion Vandervort

Please consider me for the command center analyst opportunity. I am including my resume that lists my qualifications and experience.

Previously, I was responsible for reporting from various data sources to quantify call arrival, Average Handle Time (AHT) changes, and other support center metrics to serve as documentation of realized impacts to process improvement.

• Acts with a professional persona and is able to work with little supervision
• Possess a precise attention to detail
• Strong technical skills in Excel with knowledge of SQL, SSRS and Tableau
• Solid experience working in a command or operations center for large enterprise applications, business or mission critical applications (Financial sector experience preferred, or other large mission critical operations such as Defense or Government)
• ITIL Foundations, Intermediate certifications preferred
• Experience working in a cloud (AWS preferred) environment
• Proficiency with TCS and eWFM scheduling software preferred or equivalent
• Experience with Access and Crystal Reports preferred

I really appreciate you taking the time to review my application for the position of command center analyst.

Sawyer Rutherford

I submit this application to express my sincere interest in the command center analyst position.

Previously, I was responsible for real time and historical contact center data to management team, including call volumes, staffing, historical call trends and key performance indicators such as AHT, Shrinkage, Adherence, Conformance, Service Level etc.

Please consider my qualifications and experience:

• Demonstrate strong initiative, self-motivation, and commitment to the job
• Familiarity with Application Performance Management (APM) tools
• Understanding of how Content Delivery Networks (CDNs) work
• Exposure to Synthetic monitoring tools such as Catchpoint, Keynote, Gomez
• Knowledge on Front-end Performance
• Cognizant about customer experience management tools such as Tealeaf
• Skillful to use collaborative tools like Slack, etc
• Good documentation skills in creating run-books, and follow run books created by others and execute actions necessary to fix the issue at hand

Thank you in advance for reviewing my candidacy for this position.

Stevie Powlowski

In my previous role, I was responsible for on-going training and feedback to call center staff regarding how calls are handled and utilizing reports from ACD system regarding call volume, peak days and times, skill sets, call times, abandoned calls, wait time, etc.

Please consider my experience and qualifications for this position:

• Decent knowledge on how cloud platforms work
• Experience in identifying the gaps in the process and documentation related to monitoring activities
• Firm understanding of multiple business discipline (SBD / NBD / Escalations,etc)
• Basic computer skills and intermediate understanding of Microsoft Office
• Graduate of Mission Command System Integrators Course (MCSIC) and Mission Command Digital Master Gunner Course (MCDMG)
• Proficient in working collaboratively with Microsoft SharePoint and using MS Office applications (Word, Excel, PowerPoint)
• Command Post of the Future (CPOF) experience as a U.S. Army officer or senior NCO
• Strong technical background in Microsoft Windows, Linux, Storage, VMware, and networking technologies such as routing, switching, load balancing, firewalls, and various security devices preferred

Thank you for taking your time to review my application.

Azariah Gutmann

Previously, I was responsible for mobile agent and ACD functionalities to the Call Center agents using the Cisco Call center desktops.

• Previous call center experience in workforce planning and management preferred
• Fluent Japanese language skill
• Excellent verbal and written communication skills and professional telephone manner in Japanese
• Japanese customer service experience and expertise
• Basic Scripting and/or programming helpful
• Strong working knowledge of ITIL Service Management
• Basic server administration concepts (Windows / LINUX / UNIX)
• Basic network concepts and troubleshooting

Thank you for your time and consideration.

Ryan Treutel

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Covid certificate on eVisa application? - Papua New Guinea Forum

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Covid certificate on eVisa application?

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Hi there. It says on the website that one of the documents required is a covid medical clearance certificate. Did anyone apply for a visa recently? Are they still asking for that or a proof of vaccination is enough?

23 replies to this topic

you need the following additional documents - hi quality photos are accepted

Copy of Passport Bio page

Corona Virus Medical Clearance Certificate - NHS vaccination certificate

Cover Letter - (purpose,visit site, accommand contact details)

Evidence Of Funds - recent bank statement (redacted for privacy and security is OK)

Complete Corona Virus Supplementary Heath Form - download from their website, print and fill out

"Corona Virus Medical Clearance Certificate - NHS vaccination certificate"

Oh so, the medical clearance is not in fact clearance from a doctor that I don't have any symptoms?

Have you applied for a visa recently or now someone that had, and they accepted just the vaccination cert.?

Thank you very much for your answer and apologies for further questions, I'm just trying to do it right when I apply for a visa!

yes the medical clearence certificate is just your vaccination schedule - we have applied for and got e-visa using our NHS certificates

Thats great news!

I'm gonna bother you with another question: how do I go about the cover letter? We gonna be traveling around the country for a month with no fixed itinerary. Do we need to find a png citizen to write a letter or?

dont worry so much, just say you want to visit as a tourists and list the places you plan to go

Oh ok. Simpler than I though :D. Will do that! Once again thanks for your help!

Have not been vaccinated but have certified proof of having long-term antibodies after recovering from Covid-19. Will this satisfy the visa?

you have to try and see - it is a medical clearence cert they need not specifically a vax cert so it could work

A question on the covid certificate, PNG have lifted all Covid restrictions on 6th October 2022, including the need to be vaccinated, has anyone applied for a visa without being vaccinated, was it granted?

Thanks in advance!

Had no trouble entering PNG without proof of vaccination. I did provide a statement from my pharmacy stating I had the long term antibodies after having had Covid

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