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General Catalog

GRADING & REPEATS

Passed/not passed units.

The Passed/Not Passed grading option is designed to give you the opportunity to explore areas of possible academic interest outside of your area of expertise without jeopardizing your GPA.

Academic Senate P/NP regulations allow students in good academic standing to take up to 5 units P/NP during the quarter and up to 10 units if they have not taken a P/NP course in the previous term.  In Winter 2023 and thereafter , students will be allowed to change the grading basis on optional P/NP courses   through Friday of Week 6  without petition via  MyUCLA .  Students should check with an academic advisor if they have any questions about this option.

Please note the following:

• Courses taken Passed/Not Passed will not impact the UC GPA, and will not count towards Latin Honors.
• Students must be in good academic standing to take courses Passed/Not Passed (must have a 2.0 cumulative and quarterly GPA).
• Some requirements must be taken for a letter grade, e.g. most preparation and major courses, Writing I and II, Quantitative Reasoning, Diversity, etc.  Check with your department or the College if you have any questions about whether a P/NP class will satisfy one of your requirements.
• Courses must be taken for a letter grade and you must earn a B or better to receive College Honors credit, except for those which are mandatory P/NP.  Please refer to the  College Honors website  and/or office for information about limitations of P/NP courses for College Honors credit.
• If you are planning to satisfy multiple requirements with one course, please check the grading standards for each requirement and select the most rigorous standard.
• If you are repeating a course which you initially took for a letter grade and earned a C- or below, you MUST repeat that course on a letter grade basis.  If the repeat is taken on a P/NP basis, you will not receive credit for the repeat course.
• A grade of C or better is required to earn a Passed; a C- or below will earn a Not Passed grade.
• A grade of C- may satisfy many requirements (e.g., General Education, elective) but a Not Passed grade will not earn any credit or satisfy requirements.
• Law schools will calculate a Not Passed grade as an F for admission purposes.  A Pass will not affect the GPA for admission purposes.
• Students who plan on applying to professional schools should consult those specific schools.  At this time, it is unknown how professional schools will view courses taken P/NP, so it is recommended that students take applicable courses on a graded basis to be safe.
• If all courses are taken Passed/Not Passed, students will not have a GPA at the end of the quarter, which may affect Financial Aid or scholarships.  Please check with  Financial Aid and Scholarships if you have any questions.

Passed/Not Passed and Equivalent Letter Grades

In order to receive a Passed, you must achieve a grade of C or better.  Work done at the level of C- or below will be given a Not Passed and you will earn no units toward graduation.

Limits on Passed/Not Passed

• Preparation for the major and major courses may not be taken Passed/Not Passed. (Check the  General Catalog   for exceptions under department listings.)
• Courses taken to satisfy certain College requirements  may not  be taken Passed/Not Passed. (see degree requirements)
• Courses applying toward a minor may not be taken Passed/Not Passed.
• Consult your departmental and College counselor when in doubt about whether a requirement must be taken on a graded basis or can be taken Passed/Not Passed.

Incompletes

If you have been doing work of passing quality, but are unable to complete a small portion of the course requirements (i.e. a lab assignment or term paper) because of an illness or other serious problem, then you have the option of requesting an “incomplete” in the course. While it is your responsibility to speak to the instructor in order to request an incomplete, it is entirely up to the instructor whether or not to grant your request.

Removing an Incomplete

If your professor agrees to give you an incomplete, you must finish the remaining coursework 1 during your next completed regular quarter (Fall, Winter, Spring). 2

IMPORTANT: Do not re-enroll in the course in order to remove your incomplete!

Once you have finished the work required for the incomplete and submitted it to your professor, you’ve completed your part of the task. The professor will fill out a  Report of Academic Revision and submit it to the Registrar’s Office.

Requesting an Extension for an Incomplete

If for some reason, you are not able to remove the incomplete within the next completed quarter, you should petition to extend the time for removing the incomplete. This request requires a  UCLA College Blue Petition  and a note from the professor agreeing to the extension. You must specify the exact date by which the work will be completed, what work remains to be done, and why you were unable to complete the work within the allotted timeframe. As with any petition, however, there is no guarantee of approval.

Effect on GPA

The “I” grade has no effect on the GPA of the term in which it was taken. A student receives units and grade points for the course after all the coursework has been completed. The actual grade appears on the transcript and DPR in the term in which the work was completed. At this time the grade points and units are averaged into the cumulative GPA (NOT the term GPA).

Both the Incomplete and the Final Grade are noted on the transcript.

Calculating GPA

To calculate your grade point average (GPA), use the chart and the instructions provided. GPA is calculated by using the following formula:

GPA = Total Grade Points/Total Attempted Units

Instructions on how to calculate your GPA

1. Identify the courses you would like to use in a GPA calculation. 2. Using the chart below, add the grade points by locating the units and grade for each course. 3. Divide the total number of grade points by the total number of attempted units.

How to calculate your cumulative GPA based on possible grades

Use the GPA Calculator on MyUCLA or use the formula below.

GPA = expected grade points for the term + grade points*/expected units for the term + units attempted*

*Found on DARS under “University of California Units & GPA” OR on DPR following the list of completed UCLA coursework under “Univ Calif Cumulative”.

Repeating Coursework

UCLA students may repeat up to  16 units of GRADED coursework in which they receive a grade of C- or below. If you repeat a course that you took for a letter grade, you MUST choose the same grading option when you repeat it. The same is not true for Passed/Not Passed courses (see below). A course may be repeated only once. Although only the second grade earned (for better or worse) will be computed into your GPA, both grades will remain on your transcript.

After you have used the allowed 16 units of repeat credit, or if you do not have enough units left to repeat a course, you may still repeat a course in which you received a C- or below. However,  both  grades will be averaged into your cumulative GPA; the first grade will  not be removed from the GPA.  Once you are into grade averaging, all subsequent repeats will be grade averaged, even if you have not exhausted your full 16 units of repeat credit.

No form or petition is required to repeat a class, all you need to do is enroll through  MyUCLA  .  The Registrar’s Office will automatically code the course as a repeat.

Restrictions

• You may repeat the same course only once.
• You may receive units for a repeated course only once.
• You will not receive credit for a course repeated after you have completed a more advanced course in a true sequence with a passing grade (i.e., Math, Chemistry, or foreign languages).

Repeating Passed/Not Passed Courses

If you first took a course Passed/Not Passed and did not pass, then you have the option of repeating the course for a letter grade or for Passed/Not Passed again.  There is no limit to the number of Passed/Not Passed courses you may repeat for those courses in which you receive a grade of “Not Passed.”

Unauthorized Repeats

A notation of “Unauthorized Repeat” or “Illegal Repeat” will show on your transcript if:

• You received a C or better or a Passed the first time you took the course, OR
• You repeat the same class more than once, OR
• You go back and repeat a class in an earlier part of a sequence after successfully  passing  courses later in that same sequence (e.g., in Chemistry, Math or a foreign language).

No credit will be given for an unauthorized repeat!

Credit Detail Change

You have until  Friday of the 6th week of classes to change the grading basis of a class through  MyUCLA  .  Please consult the  Schedule of Classes calendar  for any exceptions to this deadline (ie In 2006 Fall quarter the deadline was Thursday of Week 6).  After that point, you will need to petition the College for an exception to the Grading Basis rule. Only under extremely rare circumstances are exceptions made to this rule.  See Grading Basis Petition .

1 It is important that you and your instructor agree upon the work you must do in order to remove the incomplete.

2 Some departments may require you to sign a contract with the professor.

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Grading System

The grading system at UCLA may be different from the grading system in your home institution or high school. At UCLA, all of your assignments and final grade for each course will come in a form of a letter grade A,B, C, D, or F. An “A” being the highest grade possible and “F” meaning you failed the course. Some instructors also use the plus/minus system to differentiate your letter grade even more. For example a “B” is higher than a “B-.”

Grade Point Average

Your final letter grade in a course is used to calculate your Grade Point Average or GPA. Once all of your grades for the academic quarter have been submitted you will be given a GPA for the quarter, which will appear on your official transcript. Your GPA is calculated by dividing the total number of grade points earned during your quarter by the number of units attempted. The total grade points earned for a specific course equals the number of grade points assigned times the number of course units. For instance, if a student takes three four-unit courses and receives grades of A-, B-, and C+, then the GPA for the term equals the total grade points (34.8) divided by the total course units (12). The GPA is 2.9.

Grade Point Scale

Every quarter you will receive a GPA indicating how well you did during that specific quarter. You will also see an accumulative GPA on your transcript which indicates your GPA over your entire academic career at UCLA. Your accumulative GPA is what you will use when you are applying to jobs or graduate school. Additionally, you may also see a Major GPA on your transcript, which indicates how well you have done in the classes related to your specific major. This GPA can be used to apply to departmental honors programs within your respective major.

Quarter System

Besides students who are in the professional schools, most students at UCLA will be on the quarter system. The quarter system is 10-weeks long, goes by very fast and is difficult for most domestic students to adjust to as well.

Keep in mind that the schools of dentistry, law, and medicine use their own grading system, and if you are in one of these schools, then this grading method will not apply to you. If you’d like to know more about these professional schools and their grading methods, it is recommended you visit their sites or contact the school for more information.

In the event that you are struggling in your classes, please see an academic advisor or student affairs officer located in your department. You can also seek academic counseling and plan out your remaining time at UCLA. Click here to see the different resources available for you .

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Quizzes and exams are done in-class. Quizzes are closed book; exams are open book and open notes, but no automated devices (e.g., laptops) are allowed. No written makeups will be given.

The lateness penalty for an assignment that is submitted between N and N +1 full days late (where N is nonnegative) is 2 N % of the assignment's value. That is, if the assignment is worth 100 points, the penalty is 1 point for being up to 1 day late, 2 points for being from 1 to 2 days late, 4 points for being from 2 to 3 days late, and so forth. Assignments are not accepted after the last day of instruction (this is typically the Friday before final exams), and are not accepted after the lateness penalty renders them irrelevant to the final grade.

Students must follow the UCLA Student Conduct Code , which prohibits cheating, fabrication, multiple submissions, and facilitating academic dishonesty. A summary of the academic integrity material of the Student Conduct Code can be found in the Student Guide to Academic Integrity , and the Office of the Dean of Students has a workshop on academic integrity .

Students are encouraged to study together, and to discuss general problem-solving techniques that are useful on assignments; but when working on the homework assignment students must specify the sources for all parts of their project. In particular, each changelog entry must accurately identify who contributed to that change. If you have questions about the policy, please discuss them with the instructor.

Options for Final Assessments and Grading

• December 02, 2022
• Instruction

To: Faculty  

What you need to know:

• Options for adjusting final assessments
• Information on submitting final grades
• Faculty obligations and discretion
• Grading graduate coursework

Dear Colleagues:

In the event that the UAW strike is not resolved before the end of the Fall term, we write to offer guidance about grading and final examinations.

The Academic Senate and faculty are not involved in the negotiations between the University of California administration and the union. However, instructors need to make decisions about evaluating student work and submitting grades in the current work environment. Messages about faculty rights and obligations may be challenging to reconcile, and students and instructors are relating to the strike in a variety of ways. In this context, we aim to clarify some options related to the evaluation and grading of coursework. At the end of this message are more specific details about graduate courses. We also refer you to  guidance from the UC Systemwide Academic Senate leadership (PDF) , which we recently circulated by email. Adjusting Final Assessments Students expect to be evaluated according to the methods announced in the syllabus. Under Senate regulations, instructors may neither cancel previously announced final assessments nor fundamentally change the method of final assessment (e.g., if the syllabus said an exam would be given, the final assessment must be an exam, not a research paper, and vice versa). However, instructors may alter form and content of the final assessment to reflect current circumstances. Options that instructors may consider, in their discretion, include:

(a)  Exam formats can be shifted to a shorter, more structured format (such as multiple choice) to facilitate student preparation and timely grading.

(b)  Instructors can use “no harm” exams, exam questions, papers, or other assessments that students may choose to opt out of. “No harm” means that the assessment only counts if it improves the student’s grade (otherwise the grade is based on previously submitted work). This option may reduce student stress and grading effort while still being fair to students seeking a chance to improve their grades.

(c)  Exams may be offered remotely rather than in person. Note that the following Senate regulation sentence remains suspended: “Final written examinations shall not exceed three hours’ duration and shall be given only at the times and places established by the departmental Chair and the Registrar.” This suspension gives instructors some flexibility about the time and place of a final written exam.

(d) A timed in-class exam may be replaced with a timed take-home exam that gives all students a total amount of time long enough to incorporate all time accommodations approved by the Center for Accessible Education. For example, if an instructor provides 24 hours for students to complete a 2-hour exam, a CAE student with a 150% time accommodation would be allowed to take 3 hours within that 24-hour window to complete the exam, but the instructor does not have to provide a window of 36 hours. Some CAE students may qualify for an extended window of time to take the exam, which must be indicated on their accommodation letter via an extension or absence accommodation.  Instructors with questions about accommodations can reach out to CAE for help.

(e)  For a final paper, an instructor could consider altering the page limit or evaluating based on a focused stage in the writing process (e.g., assigning a detailed outline or annotated bibliography in lieu of a typical research paper, or assigning a revision plan for a previous paper).

Regular P/NP and drop rules remain in effect.

Additional options and ideas are available from  CAT  and CEILS.

Submitting Grades At this time, we do not know when grade submission deadlines will be. We have requested an extension. Please watch your inbox for a notice from the Registrar.

For undergraduate students, the impact of delayed submission of grades grows with the length of the delay. Specific groups of students, such as veterans and athletes, may find their benefits and eligibility impacted by even modest delays. Longer delays will affect students who need grades for scholarship, job and grad school applications, and awarding of degrees.

It may be helpful to  review UCLA grade definitions  . Grades of I (Incomplete) may be used only when an individual student’s circumstance causes them to not submit work on time - "An instructor may assign the I grade when work is of passing quality but is incomplete for a good cause (such as illness or other serious problem)." Grades of I become part of a student’s permanent record and should never be given because of delays in evaluating student work. Along similar lines, DR grades should be given only when there is a question of academic dishonesty, never as an indication of a delayed grade for other reasons. If you are unable to assign grades, you may elect to not submit them or use the NR grade.

Please also see  guidance from the UC Systemwide Academic Senate leadership (PDF) , which elaborates on the “principle of  sufficiency  for consideration of the academic work.”

Faculty Obligations and Discretion

The Faculty Code of Conduct (APM – 015) identifies as “unacceptable conduct” for Senate faculty a “significant failure to adhere, without legitimate reason, to the rules of the faculty in the conduct of courses, to meet class, to keep office hours, or to hold examinations as scheduled.” It also observes that “The integrity of the faculty-student relationship is the foundation of the University’s educational mission.” How instructors maintain the multiplicity of faculty-student relationships and our ethical obligations under current conditions will vary. As recent  guidance from the UC Systemwide Academic Senate leadership (PDF)  states, “The language of the APM foresees the possible complexities of our obligations and gives faculty space to exercise our professional judgment.”

Grading  Graduate  Coursework

Given that some graduate students may be withholding participation in academic courses as part of their involvement in the strike we clarify some options related to evaluation and grading of graduate coursework. Underlying these options are two important factors: 1) faculty have a large degree of professional responsibility and authority to determine how to evaluate research done for academic credit; and 2) graduate student workers must not face retaliation for striking. Senate faculty are approaching this situation from many perspectives, and this communication is not intended to suggest which views faculty should hold but rather to outline options that may be helpful to students and faculty taking various positions.

• Didactic Graduate Courses (courses numbered 200-299 and 400-499, which are unrelated to employment as a TA or GSR) Students are expected to continue making academic progress in didactic courses, regardless of participation in the strike. The default is that didactic graduate courses should be evaluated as described in the course syllabus. If a graduate student has not continued making academic progress and/or does not complete final course requirements, the instructor may assign a letter grade or, if they so choose, assign an Incomplete (I) grade. The latter would indicate that the instructor will allow the student to make up work. Be aware that if work is not completed by the next full term in residence, the I grade automatically lapses to an F or U as appropriate. If the grade lapses to an F or U, students may complete the work in a subsequent quarter with permission of the instructor and file to have the lapsed F or U grade removed and replaced with the earned grade.
• Teacher Training Courses (courses numbered 300–399) Final grade assignment is the responsibility of the instructor. Instructors may wish to consider student performance up to the point of the strike and assign a grade based on that work. That is, if the enrolled student was fulfilling their duties satisfactorily up to this point, then issuing a satisfactory grade could be seen as appropriate. Because the UAW considers withholding participation from these courses a protected activity for TAs, issuance of unsatisfactory grades in the context of a strike could result in UAW claims of unfair labor practices. (Please note that this information is provided for context only and is not intended to impact grading.)
• Individual Study and Research Courses (courses numbered 500–599) Final grade assignment is the responsibility of the instructor. The UC  Systemwide Administration (PDF)  and the UC  Systemwide Senate (PDF)  have indicated that that graduate students participating in the strike are still expected to complete academic work. Because the UAW considers withholding participation from these courses a protected activity for Graduate Student Researchers (GSRs), issuance of unsatisfactory grades in the context of a strike may result in UAW claims of unfair labor practices. (Again, please note that this information is provided for context only and is not intended to impact grading.)

It is our hope to offer options that help instructors make decisions in ways that serve our undergraduate and graduate students. We recognize that instructors in this situation can find themselves holding conflicting values and that there will be variation in how they act. We recommend clear communication with your students at this time.

Kathy Bawn Chair, Undergraduate Council

James Bisley Chair, Graduate Council

Jessica Cattelino Chair, UCLA Academic Senate

Andrea Kasko Vice Chair/Chair-Elect, Academic Senate

Shane White Immediate Past Chair, Academic Senate

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Grades are weighted as follows:

The final exam will be given at the time and place specified by the registrar. It will be open book and open notes. No written makeup exams will be given.

The lateness penalty for an assignment that is submitted between N and N +1 full days late (where N is nonnegative) is 2 N % of the assignment's value. For example, if an assignment is worth 100 points, the penalty is 1 point for being up to 1 day late, 2 points for being from 1 to 2 days late, 4 points for being from 2 to 3 days late, and so forth. Assignments are not accepted after the last day of instruction (this is typically the Friday before final exams), and are not accepted after the lateness penalty renders them irrelevant to the final grade.

Students are responsible for upholding the highest standards of academic integrity , and this includes following the UCLA Student Conduct Code , which prohibits cheating, fabrication, multiple submissions, and facilitating academic dishonesty. A summary of the academic integrity material of the Student Conduct Code can be found in the Student Guide to Academic Integrity , and the Office of the Dean of Students has a workshop on academic integrity .

Students are encouraged to study together, and to discuss general problem-solving techniques that are useful on assignments; but when working on an assignment students should not share detailed notes, pseudocode or code, and all work submitted must be done individually. In particular, you should not publish your work on sites like GitHub, and you should not use a search engine like Google to find solutions that others may have published. If you have questions about the policy, please discuss them with the instructor.