how do phd admissions work

PhD Admission Guide

Gain admission to your dream school, guide to phd admission.

While some students swear off further education after undergrad, some love the thrill of intellectual discovery and research. For these students, graduate school is a natural choice. Graduate degrees are separated into “professional” and “academic” categories. Professional degrees are JDs and MDs, while academic degrees are PhDs (literally “Doctorates of Philosophy” regardless of what field you actually study).

Whether or not you need to pursue a PhD depends entirely on what career you wish to have. Some require higher education, while many others do not. In this guide we’ll go over how to apply to PhD programs, what they are looking for, and how the application process works. This guide is focused on the US and Canada; Europe has a system which is simultaneously similar and very different.

What PhD Programs Look For

PhD programs want to make sure you are prepared academically for the rigors of the program, and that you have a concrete research goal in mind. PhD programs culminate with each student answering a research question they devise, contributing new knowledge to the world in the process. 

Thus these programs seek to evaluate your intellectual ability, research goals, previous research experience, and how you will contribute to their program. To determine this, they ask for the following:

Letters of Recommendation

We’ll go through each of these in turn, and explain what graduate programs are looking for from each.

Your GPA in undergrad is the single most important factor in PhD admissions. If your GPA is too low your application will be dismissed out of hand. While there are no hard limits, we suggest a minimum GPA of 3.5 for serious contention, especially at top schools. If your GPA is below 3.0 then you will likely not get admitted into any PhD programs.

The reason for this is that PhD programs are a lot of work. Being intelligent is necessary, but is far from sufficient alone. Everyone in PhD programs is intelligent, and everyone is also willing to do the work. Your GPA is seen as the primary indicator of your willingness and ability to do academic work to a high standard, and your preparation for the rigors of a PhD program.

Along with your overall GPA, schools request your major GPA. This is your GPA when calculated only using courses in your major. This is usually expected to be higher than your overall GPA. Your major GPA should be over 3.5.

While taking harder courses in undergrad is a great experience, they can also harm your overall GPA. Of course, the best approach is to take very hard classes and do well in them, but this is not always possible. We recommend taking a blend of courses, so you are never overloaded, and able to give each the attention it needs to do well.

Academic Preparation

Your GPA and transcript is also used to judge your academic preparation for the program. You should have a solid grounding in the field, and have taken advanced courses as well. Taking graduate level courses in undergrad can exemplify this. 

Some PhD programs also require research languages. This is more common in the social sciences and humanities, but all students will benefit from knowing other languages well enough to do research in them. You should look up language requirements when researching programs to apply to.

The Graduate Record Examinations (GRE) is a standardized test meant for students who intend to apply to graduate programs. Both MA and PhD programs ask for GRE scores. Much like the SAT or ACT in college exams, the test is meant to be a standardized measure of academic preparation and logical skill.

The test consists of six sections. The first is writing, next are two on verbal reasoning, then two on quantitative reasoning, and finally a research or experimental section, meant to test new questions. The entire test is offered on the computer, with one minute breaks after each section, and a ten minute break after the third section. While there is also a paper-based test, almost all testing is now done on a computer. Due to the pandemic, both testing centers and at-home testing are offered. The GRE is a multi-stage test, and how well you do on earlier sections determines the difficulty of later sections and questions. 

The verbal sections each consist of 20 questions, to be answered over 30 minutes. The whole is scored on a scale of 130-170. The quantitative section is scored the same, and consists of two 20 question sections, each of which should be completed in 35 minutes. The writing section is scored from 0-6. For this section, you write an essay on a given issue in 30 minutes, and offer a response critiquing a provided argument for 30 minutes.

Your total score from the GRE is given from 130-170. While the exact scores you need to enter graduate school vary, higher is better. In addition, some programs only care about your verbal score, while others only care about your quantitative score. How much weight each program puts on GRE scores varies greatly.

We recommend studying for the GRE for some time before testing. You can take the GRE up to five times per year, but must wait at least 21 days between testing dates. Only scores from the past 5 years will be released or considered by graduate programs.

Curriculum Vitae

This is akin to a resume, but is dissimilar enough that the two cannot be used interchangeably. The purpose of a CV is, like a resume, to detail what you have accomplished academically and in your career. It is far more focused on academics however, and is widely used for academic careers.

We recommend finding a template for a CV online, or asking your college’s advisors for help in creating one. If you already have a resume, then you will easily be able to convert it into a CV.

What admissions officers are looking for in your activities is primarily signs of research. This should be in whatever field you intend to pursue a PhD in. Publications are also incredibly valuable. All of academia runs on publication, and getting an early start helps your career at every step.

You should try to do research while still in undergrad. What this looks like depends entirely on what field you are pursuing. While the research does not have to exactly line up with what you wish to pursue, it should teach you skills which are cross applicable. Higher level academic research has its own set of methods and language which must be learned, and students who are already familiar with the forms and structures of research have a leg up in graduate school. 

Publication is not required, but is nice to see. If you have completed a master’s degree, you should have some publication history; of your thesis if nothing else. Speak with your academic advisors about getting your work published.

Each graduate school you apply to will ask for an essay. You will be able to use the same basic form for each, but will need to edit it to be about the particular program you are applying to. Most schools only require a single essay, although some programs ask for a second on diversity.

The purpose of this essay is to explain your research interests, what you have studied, your intended area of specialization, and what your focus will be on. Every PhD student is asking and trying to answer a very specific research question. This question forms the basis of their dissertation, and will be the focus of your life for several years if you are accepted.

Thus the essay is the most important part of your application. Your grades and GRE are required to see if you are academically ready for graduate school, but the essay lets readers know if you are a match for their program, and serious about your research.

Your essay should begin by stating which program you are applying to, and why. Next, go through your previous academic experience in the field, both coursework and research. You don’t have to go through every class, but cover the ones most relevant to your desired research topic.

You should discuss any prior research you have done in the field. If you completed a thesis for your undergraduate degree or a master’s program, cover that here. If you have any publication credits, cover those as well. This should relate directly to the field you are trying to enter. If you wish to pursue lab work, discuss your previous experiences; if instead you are pursuing field work, talk about your experiences there.

Next you should talk about the research you specifically wish to pursue through a PhD. You don’t need to have an exact research question worked out, but it is helpful to have some idea; you should at least know the subfield you will be focusing on. The more specific you are, the better. Having some discussion of methodology can be nice, but is not always necessary.

If there are any ongoing research projects ongoing at the school you wish to work on, cover those next. You should discuss how these projects specifically relate to your own research interests. Finally, you should talk about which professors you wish to work with. Professors take on graduate students to advise, and you ideally want one with a specialization at least tangentially related to your field of interest. The more closely related the professor’s studies are to your own, the better.

You will be able to leave much of this essay the same for each school you apply to, changing only the name of the program, the research projects, and the professors you wish to work with. 

This essay should be a page and a half to two pages long, single spaced. You should go into sufficient detail for those reading it to understand the research you want to pursue. These essays are reviewed by the faculty who run the department, and they make the admissions decisions for PhD programs. There are many more applicants than there are spaces, and admissions rates are low. The more specific and detailed you are in this essay, the better the faculty will understand your research aims, and the better your chances will be.

Diversity Statements

Not all programs ask for these, but you will likely be able to reuse the same essay for those that do. The purpose of the diversity statement is to see what unique points of view and experiences you will be able to contribute to the program. PhDs are about learning, and the more viewpoints and ideas within a program, the broader the experience will be.

If you are a member of an underrepresented group, an immigrant, come from an underprivileged background, or come from an area which is generally underrepresented, we suggest discussing that in this essay. You should not write an essay about your interactions with members of these groups, or a study abroad experience.

Above all, this essay should be authentic to you and your experience. The goal is to show how your background has shaped you as a person, and how it impacts your view of the world.

As with college applications, letters of recommendation are required for PhD admissions. These tell admissions committees who you are as a student and researcher, and give their opinion on how you will perform when doing graduate level work. Academic fields are small and often insular, and the professors writing your letters will often be known by those reading them, either by reputation or in person.

Programs ask for two to four letters. These should primarily come from professors who know you and your work well. If you had a thesis advisor, they should write one of your letters. If you’ve worked doing research for some time, then a mentor or lab director can also be a good source of a letter, even if they haven’t taught you in class. Letters should not come from non-academic sources, unless you have worked professionally in that field. 

While you have the option to read the letters that are written for you, you should always waive that right. If you don’t trust your writers to craft good letters for you, then you shouldn’t be asking them for letters. Asking to see letters is considered a sign of lack of trust, and is gauche. Many professors will decline to write letters if you insist on seeing them.

You should ask for letters well in advance of when they are due; we recommend at least a month or two. If you are asking non-tenured faculty for a letter, more leeway is recommended, as they have more on their plate, and are often more stressed. You may need to send a reminder as deadlines approach. You should also share a copy of your essay with letter writers, so they know exactly what subfield you intend to pursue, and can discuss this in their letters.

Finally, you should be aware of politics when asking for letters. Some professors do not like each other at all. If you are seen as the protege of a professor who others detest, this can impact your admissions chances. Always discuss which schools and programs you are applying to with your letter writers. You should also discuss your choices of writers with an advisor (for example a thesis advisor) familiar with the field. Academic politics are incredibly petty, but if you plan to pursue a PhD you need to be aware of the game, and how it is played.

If your application passes the first review, you will be invited to do an interview. This will be with faculty in the program you are applying to. This is to further get to know you, and to understand your research objectives. 

You should be able to clearly explain what you want to research, and how this program will help you do so. The people talking to you will all be familiar with the field, though not necessarily your specific subfield. They are looking for your ability to communicate and explain your view. Be prepared to answer some questions about the specifics of your goals, though it’s ok if you don’t know everything right now.

Interviews are generally in person, though due to the pandemic, virtual interviews have become more common. This is also your chance to ask any questions you have about the program you were unable to find answers to online. You can practice for this interview with an advisor or mentor; many schools have career centers which hold mock grad school interviews as well.

When and How to Apply to Grad School

There is no unified platform for PhD applications. Instead you must apply to each program individually, through the school’s website. This will mean filling out information multiple times, but they fortunately don’t ask for much. Once you have your documents in order, the rest is personal, demographic, and contact information.

You will need to pay to have your GRE scores sent to each school you apply to. Even though this is all electronic, they still charge dearly for it. 

Applications are generally due in December or January, with interviews held over the next few months. Applications open in September or October. We recommend getting your applications in before the due date, though most programs don’t use rolling admissions. Each program sets their own deadlines, so you should track when each of your applications is due carefully to make sure nothing gets overlooked.

Paying for Grad School

PhD programs are for the most part fully funded. This means you will not be paying tuition, and will also get funding to live on. This funding is generally contingent on academic standing, and doing work TAing, teaching, or on ongoing research projects (or most commonly, all of the above). Many grad students also work full or part time to support themselves. 

While you will not need to take on additional debt to pay for graduate school, you will not be well paid either. While the exact amount graduate students receive varies by school and program, it is generally in the range of $20-30,000 annually. This goes towards food, housing, and supplies.

While you are in a PhD program, you will not have to make payments on any government loans you took out to pay for undergrad, though they will continue to accrue interest. Making payments on them during grad school is difficult, but will greatly cut down on the amount you need to pay back later.

There are also outside scholarships available to help pay for graduate studies. While the amounts offered by these vary, most are small. They can help greatly with paying for the necessities however, and applying to them is usually worth the time investment.

Grad School Admission FAQ

Now we’ll answer some of the most common questions about applying to PhD programs.

Can older students apply?

Yes. Many professionals return to school for a PhD long out of undergrad. We suggest taking some courses at a local university in the field you plan on entering before you do this however. Academic research advances quickly, and this will familiarize you with the latest developments. Further, this will introduce you to professors who can provide you with letters of recommendation.

What are my odds of acceptance?

This depends on both your field and program. Generally, however, it is quite difficult to gain admissions to a PhD program, and admission rates hover around 10%. Only the best students get accepted, and this is even more the case at the top schools and programs.

When should I start thinking about applications?

When you choose your major, you should decide what level you want to reach within that field. Some majors lend themselves to PhDs if you want to work in that field, while others allow employment at various levels.

Where should I apply?

You should find programs with professors who are dedicated to your particular subfield. A prestigious institution which does not focus on your area is far less useful, regardless of how famous its name is. You are looking for someone who will be able to advise you, and help you perform worthwhile research. Further, professors are looking for students studying fields similar to their own when they admit graduate students.

How long are PhD programs?

Generally programs last 4-5 years, though this can vary based on field. The exact structure of the programs also varies a lot based on field and program.

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Your Guide to a Strong Ph.D. Application

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Rarely is there discussion of how to prepare for doctoral programs in professional master’s programs. So when I came across a workshop on preparing Ph.D. applications by Assistant Dean for Graduate Student Development J. Alan Kendrick , I jumped right into it even though it was scheduled to be around midnight in my time zone. (Yes, graduate school remotely from Pakistan is tough and disorienting, but that is a topic for a different blog post.) Here was someone who, in addition earning a Ph.D. himself, has years of experience in selecting Ph.D. applicants, so there could not have been a better opportunity to get introduced to the process! In this piece I’ll touch upon some major points highlighted by Dr. Kendrick to explain what it means to aim for a Ph.D. program and build a solid Ph.D. application.

THe Master's Versus the Ph.D.

Starting off, it is crucial to know the difference between a master’s program and a Ph.D. program. Whereas a master’s degree will generally be more specific than an undergraduate degree and usually span one to three years, a Ph.D. program usually entails a more focused set of question(s) within a discipline and usually spans five or more years. In a Ph.D., the cost of attending is often covered through a combination of fellowships and stipends. Schools are more likely to look for applicants who secured funding from external sources, but this it is not always necessary.  So, a good yardstick to measure your readiness and commitment for a Ph.D. program is your willingness and ability to work consistently for years on the academic inquiry you wish to pursue to push the frontiers of existing human knowledge. Scholars in STEM fields such as microbiology or solid-state physics usually spend most of their time in labs, so it is essential to get to know the work environment, culture, and expectations in your prospective labs.

A Strong Application

After getting clarity on what a Ph.D. program demands, let’s get into some major elements of a strong Ph.D. application. Broadly speaking, a Ph.D. application consists of previous academic grades, competitive examination scores, work experiences, letters of recommendation, and a personal statement. For a Ph.D. program, all previous academic grades are weighted and assessed including undergraduate transcripts, while standard examination scores (i.e., the GRE) are now becoming optional at many institutions. And while top-tier grades are a great foundation, they are not decisive as each application is looked at holistically with all its elements to give a better picture. Letters of recommendation from previous academic supervisors are weighted heavily along with your personal statement.

One thing Dr. Kendrick emphasized was to not just get recommendations as mere “character profiles” but rather what he called “ strong recommendations.” Before you ask for faculty recommendations, share your résumé with them, sit down with them over a Zoom call (at least during the pandemic) and share your aspirations and objectives, and then ask for strong recommendations. Additionally, you should waive your right to review recommendation letters in your applications as doing this will indicate that the referee has been candid in your assessment for the admissions committee.

Mastering the Personal Statement

Finally, I come to the part where the ball is really in your court: the personal statement! I say this because while other elements of your application—grades and transcripts, previous work experiences, etc. are no longer alterable—the personal essay is your space to unapologetically express your true self and how you have evolved to be the person you are today. You can explain how your intellectual life has brought you to your specific academic area and where you see yourself going forward. Your statement should make it clear why you are interested in the field, the institution and program you are applying for as well as your research and career goals. Your essay should be tailored to the institution and/or program. Red flag here: if you end up with an essay where you can just replace institution names, then you haven’t met your goal. Additionally, your statement should include details about your background that can help the faculty better understand your motivation for pursuing their program. This can be anything—people, events, challenges, and achievements that have aided your growth and add to your fitness for the program. Additionally, you should address any noticeable discrepancies or gaps in your profile or transcripts that are worth mentioning.

While the personal statement is crucial to your application and speaks on your behalf in a room full of faculty who are judging your application, it is important to understand that there is no standard format or template that you should follow. This space is supposed to be personal, and it is supposed to be yours. It is also equally important to understand that the faculty judging applications are humans like us and often have diverging opinions about different profiles. Also remember that funding and positions for Ph.D.s are often limited and hence a rejected profile does not necessarily make it an incompetent or ineligible one.

In a nutshell, for a strong Ph.D. application, you need academic questions that keep you up at night and the discipline to follow the guidelines Dr. Kendrick shared, so that you can demonstrate your willingness and ability to work under supervision to answer those academic questions. This session with Dr. Kendrick brought me much-needed clarity to tackle my Ph.D. applications, and I hope this post does the same for you!

Editors’ note: You can find additional resources on preparing a strong application on The Graduate School’s website.

Soman ul Haq

Master's candidate, Environmental Management, Nicholas School of the Environment

Soman is a Fulbright Scholar from Pakistan and a first year Master of Environmental Management candidate at the Nicholas School of the Environment concentrating in Energy and Environment. He is currently focused on energy access in developing countries, sustainable development, energy transition, and behavioral changes with energy transition and access. Prior to joining Duke, Soman worked with the German International Development Cooperation (GIZ) as a technical advisor for energy access in off-grid areas and energy transition in industrial sector in Pakistan. As a mechanical engineer, he has experience consulting commercial and industrial sectors in developing energy efficient practices to achieve their sustainability goals. He tweets at @somaanulhaq

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How the PhD Program Works

Program Overview

Completing your doctorate at Wharton requires 5 years of full-time study. The first 2 years in the program prepare you for admission to candidacy by taking courses, qualifying exams, and starting research projects. In the last few years, you are primarily conducting research full-time including writing and defending your doctoral dissertation.

Admission to candidacy.

You begin by taking courses required for your program of study. All programs requires a preliminary exam, which may be either oral or written.

Some programs may have further requirements, such as an additional exam or research paper. If you enter with a master’s degree or other transfer credit, you may satisfy the formal course requirements more quickly.

Beginning the Wharton PhD Curriculum How the first two years of the Wharton program helped students discover their interests, learn the tools of the profession, and fuel their passion for teaching.

The Doctoral Dissertation

Upon successful completion of coursework and passing a preliminary examination, you are admitted to candidacy for the dissertation phase of your studies.

Your doctoral dissertation should contain original research that meets standards for published scholarship in your field. You are expected to be an expert in the topic you choose to research.

You are admitted to candidacy for the dissertation phase of your studies upon successful completion of coursework and passing a preliminary examination, but you can start thinking about and working on research of relevance at any time.

The dissertation process culminates with a “defense,” in which you defend the proposal orally before your dissertation committee.

While working on your dissertation, you interact extensively with Wharton faculty. Together with interested faculty, you create your own research community that includes your dissertation advisor and dissertation committee.

Policies and Procedures

Get more detailed explanation of course requirements, academic standards, the Teacher Development Program, time limits, and dissertation procedures and requirements.

Sample Program Sequence

Years 1 & 2.

Coursework Examination Research Papers Research Activities Field-Specific Requirements

Directed Reading & Research Admission to Candidacy Formulation of Research Topic

Years 4 & 5

Continued Research Oral Examination Dissertation

Hear From Our Doctoral Community

From phd student to colleague, uniting great minds, wharton’s stat bridge ma program takes flight, faculty expertise in housing economics attracted this phd student to wharton.

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Whether you’ve just finished your undergraduate degree or you want to pivot your career, grad school may be the next logical step in your educational and professional development.

But how do you apply to graduate school so you have the best chance at receiving that coveted acceptance letter? Read on to learn how to submit the perfect graduate school application to impress admissions officers. For information on due dates and a printable timeline, check out our  grad school application checklist .

How Grad Schools Evaluate Your Application

The exact criteria for  graduate school admissions  vary depending on the school and program. Still, there are certain qualifications, including GPA and grades from specific undergraduate courses, that all admissions officers consider. Most graduate programs look for a minimum 3.0 GPA.

A Graduate Record Examination (GRE) score of at least 318 is considered strong and can help your application. A professional resume with work experience related to your program is often helpful or required. Programs typically ask for letters of recommendation and a  graduate school admissions essay  as well.

Are You a Good Fit for the Program?

Whichever program you apply for, you must first make sure it’s a good match. Consider the following questions before submitting your application:

• Do you love the field of study the program you’re applying to focuses on?
• Do you have an undergraduate degree or work experience in an area related to your graduate school program of choice?
• Will earning this degree help you advance your career or earning potential?
• Do you have the resources to pay for graduate school, either through your own funds or through loans, grants and scholarships? For more information about this, see our guide on  how to pay for graduate school .

Taking time to reflect on these questions can help you decide whether graduate school is right for you. You can also reach out to professors, students and alumni to get a better feel for your prospective program. You might even schedule a tour of the campus before applying.

Do You Have Relevant Internship or Research Experience?

Internships and relevant work experience may not make or break your graduate school application, but they can help set your application apart from the rest. Once you’re in a graduate program, you may be required to complete an internship or research work to graduate.

What Does Your Statement of Purpose Demonstrate?

A statement of purpose or personal statement tells admissions committees more about you. This essay should touch on your interests, especially as they relate to the graduate school program. The statement of purpose should also describe what you can bring to the program and why you want to be a part of it.

What Do Your Letters of Recommendation Demonstrate?

Letters of recommendation are important for graduate school because they show that credible academics and professionals think highly of you and believe you would be a good asset to the program you’re applying to.

An effective letter of recommendation is written by someone who knows you well academically or professionally, such as a professor, mentor or work supervisor. It should include titles of relevant research articles you’ve written, academic awards and honors and relevant academic activities like projects, presentations or research studies.

What Do Your Undergraduate Transcripts Show?

Simply put, official undergraduate transcripts verify that you attended the school you said you did and maintained a GPA that’s consistent with the program’s requirements. Undergraduate transcripts also allow admissions officers to see whether you took courses relevant to your prospective course of study.

How Are Your GRE Scores?

Most graduate school programs require students to take the GRE as part of the application process. An overall score of 318 or higher is considered a good score, so you’ll want to give yourself plenty of time to study and retake the test if needed before your grad school application is due.

Is Your Prior Academic Experience Relevant?

While you don’t always need an undergraduate degree in the same field as the graduate program you’re applying to, admissions officers typically consider relevant undergraduate coursework, research projects and work experience when reviewing applications.

Statement of Purpose Tips

Your statement of purpose gives you the chance to show some individuality and let your personality shine through. You should aim to leave a memorable impression and craft a well-written, concise statement of purpose to boost your application. See our tips below for writing a statement of purpose.

Follow the Prompt Carefully

Be sure to answer all of the questions in the prompt to give admissions officers all the information they need. Additionally, make sure to follow any guidelines for things like style, font and file format. While these factors may seem small, incorrect formatting can lead to your application being disqualified.

Get Personal

This is your chance to tell your story. Write a statement of purpose that only you could write. Does your passion for medicine date back to an injury or illness you had as a child? Did you grow up watching Law & Order and feel inspired? These details remind graduate admission committees that you are a well rounded person with much to offer.

Discuss Your Goals

Aside from how your own personal and career goals relate to the program, you should also touch on how you can contribute to your school or program of choice. Do you plan on collaborating with colleagues or contributing to your institution’s research goals? Make this known in your statement of purpose.

Know Your Audience

What is the culture of the school or program you’re applying to? What does the institution value? Spend some time on its website and social media accounts to find out. You can even reach out to current students and alumni to get a better idea so you can tailor your statement of purpose accordingly.

Proofread and Revise as Needed

Don’t just write your first draft and send it off. After writing it, take some time to sleep on it, then come back and read and revise with fresh eyes. You should also have someone like a professor or tutor read your statement of purpose and provide feedback.

Interview Tips

The interview is a big part of the graduate school application process if your program requires one. Make sure to come ready and prepared.

Do Your Research

Read up on the university and program you’re applying to so you can sound knowledgeable and interested during the interview. Answer questions such as, how big is the program or school? What have its graduates gone on to do? What are the program requirements?

You can also read up on any academic articles or research professors in your program have created.

Prepare Questions for Your Interviewer

Remember, this isn’t just about the school interviewing you. You’re also interviewing the program to determine if it’s a good fit for you. What career and network opportunities are available to students and alumni? What about grants and scholarships? Will you be paired with a mentor or an advisor?

Practice With Mock Interviews

Practice makes perfect. Look into common graduate school interview questions, and practice with a professor, classmate or friend. You can even practice solo using these  20 Graduate School Interview Questions .

Bring a Professional Portfolio

Depending on the nature of your work, it may be helpful to bring in a professional portfolio, such as if your speciality is print graphic design. Other subject areas like writing or research lend themselves to online portfolios, which you can send to your interviewers ahead of the scheduled interview.

What Does a Grad School Application Look Like?

In addition to your transcripts, test scores, statement of purpose and portfolio, your graduate school application will require some basic background information about you.

Biographical Information

• Full legal name
• Any previous legal names used
• Age and date of birth
• Social Security number

Ethnicity Information

Ethnicity information about applicants and current students is used by the university to see if it is meeting diversity quotas and to share with stakeholders. You may select one particular ethnicity, or choose options like “other,” “multiracial” or “decline to state.”

Military Status

Scholarships, grants and special services can be available to active-duty and reserve military service members and veterans.

Contact Information

• Current mailing address
• Current phone number
• Current email

Program Selection

• The program you’re applying to
• Any speciality or concentrations available as part of your program

Academic Interests

• Specialities in your program that you want to focus on
• Research topics or projects you want to pursue

History of Education

• Undergraduate degree and major
• Academic achievements and awards

Standardized Test Information

• *GRE scores (Check with your program as some may no longer require or accept GRE scores )
• Scores from any other required tests

Financial Aid

Deadlines for financial aid often coincide with deadlines for admissions. Make sure to submit the FAFSA to ensure you qualify for as many financial aid resources as possible. Visit the  Federal Student Aid  website for more information, and check out our guide on  how the FAFSA differs for graduate school .

Previous Employment

• Relevant work history related to your program
• Internship or research experience related to your program

Do you speak the primary language spoken in the area where your campus is located? Do you speak more than one language? These are things admissions officers will want to know.

Supplemental Information

• Certifications or special licenses or training
• Special Awards

Reference Information

• Contact information, like phone numbers and emails, for professors, mentors and work supervisors who are willing to provide a reference

Upload Documents

When submitting your online application, make sure to upload all required documents so your application will not be disqualified.

Application Fee

• Graduate school application fees can range from around $60 to more than $100. You must pay this fee before you can submit your application.

Confirm and Submit Form

• Finally, make sure to confirm that all your information is correct and all necessary documents are uploaded before you submit your application.

This article was originally published on Forbes.com on Feb. 3. 2023. Author is Ryah Cooley Cole, and Editor is Brenna Swanston.

Which program are you applying to?

Phd admissions 101, get accepted speak with an admissions expert today.

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We’d like to help you by offering the following free resources – guides, podcasts, and articles – that will guide you through the long, and often challenging, PhD admissions process. From choosing the right program, to developing an effective application strategy, to strengthening your candidacy, to securing letters of recommendation – the resources below will help you get it done…and get it done right!

Get the assistance you need to create an effective PhD admissions strategy when you use Accepted's  PhD admissions consulting services . We look forward to helping you cross the PhD finish line!

• How to Apply for a PhD – Application Process Explained
• Applying to a PhD

This guide explains the PhD application process and outlines the steps you will need to follow, and information you will need to provide when applying to a PhD programme.

How to Apply for a PhD – Application Process

There is no single guide that can cover the entire application process for applying to PhDs, as it differs not only between universities, but also between programmes. In the same sense, what a supervisor might consider a strong application for one of their programmes, they may consider a weak application for another of their programmes.

Furthermore, the process of applying for a PhD in the UK can be slightly challenging to navigate as there is no centralised application system, as is the case with undergraduate degrees, and the process can vary from university to university.

Regardless of this, the below outlines the most common steps you will need to follow when applying for a PhD. Pay particular attention to each stage, as slipping on a single one of them can significantly affect your chances of securing the PhD you want.

1. Find Research Projects you like

Identify research areas that align with your research interest.

This should be done by thinking about all topics, courses, projects, recent publications, recurring questions or experiences that have caught your curiosity over the past year.

Once you have a better understanding of your preferred research area, browse through our PhD listings  or the ‘postgraduate research degree’ and ‘research centre’ sections of a university’s website if you already have a particular one in mind.

This is probably the most important thing to consider before you apply to PhD programmes given you will be working on your project for the next three to eight years – make sure not to rush it.

Note: If you intend to study part time or via distance learning, make sure to check the university offers this option as not all do.

2. Contact Potential PhD Supervisors

If you are proposing your own research project, which is usually the case with a self-funded postgraduate programme, you will need to find your own potential supervisor.

The best way to find a suitable PhD supervisor is to review the staff profiles on the department’s webpage and examine the topics they have published on in the past two years, as well as the research projects of the students they have supervised in the past. This will help you decide whether their research interests coincide with yours. Outside of research interests, there are other aspects you will want to look for, such as their level of support and patience, and how successful their former students have been. For further information on this, you can learn how to find a good PhD supervisor here .

If you are applying to a pre-determined research project, which is usually the case with funded programmes, you do not need to find a supervisor, as they already have a supervisor assigned to them.

Before you formally apply to funded PhD projects, most PhD supervisors will prefer you to apply informally by  sending them an email with your CV. This is so they can better understand your motives for applying and where your academic strengths lie before you start the formal application process.

3. Online Application Form

Once you have found a research programme you are interested in, most universities will require you to make a formal application via their online application portal. The below outlines the supporting documentation you will likely require when completing your online application form.

Academic Qualifications and Transcripts

If you have completed your studies, you will be asked to provide original or certified copies of your academic qualifications.

If you are still studying, you will need to provide an interim transcript of the grades you have received to date and details of any previous qualifications you have acquired.

Academic CV

An academic CV outlines your contact details, academic background and relevant experience. You can read our guide on how to prepare an effective academic CV  here .

Cover Letter

An academic cover letter can be requested alongside your CV. An academic cover letter explains why you are applying for the particular PhD project, why you are a strong candidate for the position and what you can offer the department as a research student. You can read our guide on how to prepare a strong cover letter  here .

Personal Statement

Instead of a cover letter, you may be asked to submit a personal statement. A personal statement is a short document describing your interest in the research programme and explaining why you believe you are suitable for it.

Research Proposal

Most universities will require you to submit a research proposal, especially if you are not applying to a pre-determined research project.

A research proposal is a short document describing your proposed research project. It outlines your research question, which topic it concerns and why you consider it valuable. It is used to show you have the potential for postgraduate-level research by showing that you can communicate complex ideas and evaluate them at their fundamental level. A research proposal also allows the academic department to match you with a suitable PhD supervisor with the expertise to support you if needed.

To support your application, you will be asked for an academic reference, ideally from one or more academic referees.

This is so the university has evidence from another academic source that you are a person who is capable of undertaking PhD study, not only in terms of your credentials and academic abilities but also in terms of your character, as someone who demonstrates commitment, perseverance, independence and the ability to communicate effectively.

To ensure the legitimacy of your references, universities often have strict requirements for how they are to be provided, such as requiring the use of official letterheads and original signatures from the reference provider. Therefore, you must check the specific requirements of each institution and forward them to your referee to minimise the risk of any rejections.

Other Supporting Information

Most online forms also have sections where you can upload any additional supporting information. This can include example evidence, such as previous papers you have published or conferences you have participated in.

Note that e xample evidence, especially of scientific research, is rarely required for STEM subjects

4. Entry Requirements

Academic qualifications.

The entry requirement for most UK universities is a 2:1 (Upper Second Class Honours) undergraduate degree, or equivalent qualification, in a relevant subject.

Note that while many universities require a Masters degree, not all do; it’s possible to  enrol in a PhD programme with just a Bachelors degree , as many students have successfully done so in the past.

In both cases, you will be asked to submit a copy of your degree certificate if you have completed your undergraduate study.

English Language Requirement

If you are an international student from a non-native English speaking country, most universities will require you to either meet their English language requirements or complete an English course with them before starting your PhD.

The two most common tests used to examine English language proficiencies for postgraduate study are the IELTS (International English Language Testing System) and the TOEFL (Test of English as a Foreign Language).

Although the score requirements will vary depending on the course and institution, the typical requirements are:

• IELTS – Overall score of 6.5, and no less than 6.0 in each test category.
• TOELF – Overall score of 88.

International Applicant

If you’re an international student, you may need a Tier 4 (General) Student Visa to study in the UK. If this is the case, the university will require your passport details or a copy of your first page and photo page.

Finding a PhD has never been this easy – search for a PhD by keyword, location or academic area of interest.

5. Other Things to Keep in Mind

In most countries, including the UK, a PhD studentship starts in September or October of each academic year. However, it’s worth noting that most PhD projects are flexible and can therefore start at any time throughout the year.

Application Deadline

The deadline for a PhD position will be indicated in its advert description, however, you should apply to them as early as possible as a PhD position can sometimes be filled before its official closing date.

As well as monitoring the course deadline, also be aware of the closing dates of associated doctoral research funding opportunities. This is because some funded PhD projects require you to apply individually to both the course and the funding opportunity.

Standardised Tests

Depending on the type of doctorate you are applying for, you may need to take examinations as part of the application process.

While this is uncommon in the UK, most graduate schools in the US and Canada integrate standardised tests into their doctoral course admissions process, with minimum test scores set as an entry requirement for their PhD programs.

MPhil Registration First

In the UK, most PhD students first have to register for an MPhil ( Master of Philosophy ) for the first year of their studies, and only if they pass it, which usually requires the production of a report and an informal interview, will their course be upgraded to a PhD.

Making Several Applications

Unfortunately, for various reasons, you may not always get your preferred supervisor or research project, so it is best to apply for several projects on one or more research topics you interest you.

Please note that the application process for a professional doctorate, such as a DBA or EngD, is slightly different from the one mentioned in this guide . Therefore, please consult the guidelines of the university you wish to apply to before applying.

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Join thousands of other students and stay up to date with the latest PhD programmes, funding opportunities and advice.

• Youth Program
• Wharton Online

Wharton Stories

How to prepare a strong phd application.

Doctoral candidates and departmental coordinators at the Wharton School outline a few tips to help you navigate the PhD application process.

It’s no secret the application process can be intimidating. Where do you start? What exactly are schools looking for on your application? What materials do you need to submit? Doctoral candidates and departmental coordinators at the Wharton School have outlined a few tips to help you navigate the process.

Don’t Delay the Process

A successful PhD applicant starts thinking about their application months or even years before the deadlines. For Alejandro Lopez Lira , a third year student in Finance, the application process began a year before he actually submitted the paperwork. He said, “I spoke to my advisors way before, like one year before, about my letters of recommendation, where to apply, everything involved in the process.”

Each program has different requirements, which can make for a tedious process. Karren Knowlton , a third year in Management, said, “I took a little while to draft a personal statement. I had my mom, who teaches creative writing, and a few other people that I trust just read over it. Then you have to tweak it for different schools because they want slightly different things.”

Taking time to prepare your application is critical. Starting the process sooner rather than later gives you several advantages:

• It allows your letter of recommendation writers enough time in advance to thoughtfully prepare a letter that speaks to who you are as a PhD candidate.
• It gives you more time to review your materials, fix any errors, and proofread, proofread, proofread.
• Finally, it means a lot less stress when the deadline starts rapidly approaching. By planning ahead, you’ll have a much smoother process applying.

Get Letters of Recommendation

Prof. Matthew Bidwell , who previously served as the doctoral coordinator for the Management program , said a common mistake he sees are letters of recommendations from employers. Although he said it is impressive to see work experience, having an employer write a letter is not the best choice.

“We don’t pay very much attention to those because rightly or wrongly, we worry that they’re not looking for the kinds of things that we’re looking for,” he said. “If you have one, it’s not a disaster, but when you see people with two or three — most of their recommendations coming from their work — that kind of heightens our concern. You’re committing to a fairly specialized career, do you really know what that career entails?”

Instead, he suggests getting to know an academic who will be able to write a recommendation attesting to your ability to manage doctoral-level research and work.

Include Research/Work Experience in Your Field

Each program has a unique set of criteria to evaluate applicants, but several doctoral coordinators agree that some research and work experience in your field of interest will strengthen your application overall.

Prof. Fernando Ferreira , doctoral coordinator for the Business Economics and Public Policy and Real Estate programs, thinks work experience can be useful in demonstrating an applicant’s abilities. He said, “Any work experience after undergraduate school is important. If that experience is more related to research it’s even better, but work experience in general is always good.”

Prof. Guy David , doctoral coordinator for the Health Care Management & Economics program , thinks that work experience benefits applicants in terms of giving them a broader view of business. “Work experience creates retrospection about how the world works, how organizations make decisions, and how people function in various situations,” he said.

However, he warns that spending too much time away from an academic setting can have its drawbacks too. “It may lead people to start their PhD later when they are not in the habit of immersing themselves in rigorous studies and have a shorter horizons to develop a name for themselves,” he said.

Although having both research and work experience can strengthen your application, you will not be denied entry because you are lacking either.

Prof. Bidwell said, “I think research experience does give us some confidence that people have some idea about what it is that we do. In terms of work experience, I think we don’t have a strong view. We quite like work experience, but we also take people straight out of undergrad.”

Prepare for the Standardized Tests

Most PhD programs require students to take the Graduate Record Examinations (GRE). Having high test scores is a key part of an application as it tests skills learned over the course of many years in school. Quantitative skills are especially important when applying to doctoral programs in business areas. Much like any other standardized test, the GRE requires preparation.

Karren, who took the GRE twice to ensure her scores were high enough, offered advice to those who may be struggling. “I would absolutely recommend practicing the writing beforehand. Look up examples and have your outline structured,” she said. “So much of it is just getting the right structure and how you formulate your arguments so knowing what they’re looking for is key.”

Test prep can be time-consuming, but like anything else, practice makes perfect. There are multiple text books and online sites to help you prepare for the exam. Karren aimed to improve her math scores the second time she took the GRE and recommended this site to help strengthen math skills.

Taking advantage of resources to help you study can limit the number of times you need to take the GRE while ensuring you score high enough to remain in the applicant pool.

Watch a Webinar with Former Wharton Vice Dean Catherine Schrand

Posted: August 4, 2017

• Admissions and Applying
• Advancement and Transition

Doctoral Programs

Start your doctoral journey.

Whether you’re just starting your research on PhD programs or you’re ready to apply, we’ll walk you through the steps to take to become a successful PhD candidate.

Deciding to get a PhD

You might be surprised to find out what you can do with a PhD in business.

Is an Academic Career for You ? What Makes a Successful PhD Student

Preparing for the Doctoral Path

The skills, relationships, and knowledge you need to prepare yourself for a career in academics.

How the PhD Program Works How to Become a Successful PhD Applicant

Choosing the right program

What’s the difference between PhD programs? Find out how to choose one that fits your goals.

What to Consider When Choosing a Doctoral Program What Differentiates R1 Universities?

Starting an application

Tips for a successful application process.

Application Requirements Preparing Your PhD Application

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• Guide to Applying for Graduate School

The process of preparing for and applying to a PhD program can be overwhelming. The University of Pennsylvania has created this webpage to help prospective PhD students think through the process so you can put together a strong application.

A Doctor of Philosophy (PhD) is the highest degree one may obtain within a particular field of study. This ranges from studies in Science, Technology, Engineering, and Math (STEM) fields; Social Science fields such as Education, Economics, Political Science, and Sociology; as well as Humanities fields such as English, History, Music, Philosophy, and more. The PhD degree aims to prepare people to think critically, develop research, and produce scholarship that may be used for further research or implementation . The PhD historically prepared students to take on faculty roles in colleges and universities, and that is still the goal for many students pursuing the PhD. However, today the PhD is a sought-after degree in many other industries including pharmaceutical research, arts organizations and other nonprofits, publishing, government policy, big tech, finance, and more.

• Who can apply to a PhD program?   PhD education is available to people from various educational, occupational, socioeconomic, and demographic backgrounds.
• Who should get a PhD?  People interested in uncovering new ideas, solutions, or processes within a specific area of study through conducting independent research.
• Why is it important for diverse candidates to become PhD holders?   Our world thrives on heterogeneous ideas and experiences, which is why it is indispensable to include students with diverse perspectives in our PhD programs. These students will generate important and original research.

Most PhD programs are fully funded, meaning that for a specific number of years, the program will pay for your tuition and fees and health insurance, as well as provide you with a stipend for living expenses . The structure of this funding varies by field. Below is an outline of general funding information as well as trends according to field of study.

• Teaching Assistantships or Research Assistantships: Part-time service that provides teaching and research training opportunities within your area of study.
• Funding packages provided through faculty research grants: Many STEM fields fund students through research grants awarded to faculty. In these cases, students perform research alongside the faculty. 
• Fellowships: Internal or external merit-based funding. Some fellowships require an application while others are given via nomination. Educational institutions typically have a resource listing fellowship opportunities. Winning a competitive fellowship looks good on your resume.
• Grants: Requires an application with supporting materials of either your grades, scholarly work, and/or anticipated research. These are available through internal and external means. Grants greatly vary so be sure to always understand the requirements. Educational institutions typically have a resource listing grant opportunities. Winning a competitive grant looks good on your resume.
• Employment: For example, serving as a residential advisor, on-campus jobs, etc. Some PhD programs restrict additional employment, so be sure to check before applying for jobs.
• The funding opportunities described here often can be combined.

Choosing a school or program that provides the most potential funding may be a challenging decision. The value of the same amount of funding will differ depending on the cost of living in different geographic locations. Admitted applicants should investigate cost-of-living tools (available on the web) and be sure to understand how their funding will be structured. Ask questions when you are admitted, such as: 

• Could you share more about your program’s funding mechanism?
• For how long is funding guaranteed? How does that compare to the average time-to-completion? Historically, what percentage of students have received funding beyond the guaranteed funding package?
• Does funding cover tuition, fees, books, health insurance?
• Does the funding rely on teaching, research, or other service? How much and for how long? 

Choosing a program for your studies is a personal decision that should reflect not only your research interests, but your work style, and interests outside of the classroom. Here we have identified five key tips to consider when selecting schools. 

• Ask about which programs are strong in your area of interest, which have high completion rates, and which have career outcomes that align with your goals. 
• Explore the websites of the professional academic associations in the field(s) that interest you. Many will have a directory of doctoral programs and other resources for graduate students. For example, see the American Economic Association’s list of graduate programs and their preparing for graduate school page .
• Conduct a general internet search with terms related to your research interest.
• Determine your geographic and personal preferences. Does the area meet your community needs? Is it important that the university aligns with your sociopolitical values? Do you prefer a large city or a smaller/college town? Is there a particular region(s) that has better access to resources needed to conduct your research?
• Access your current or former university career center. These services are often still available for former students!
• As you narrow your choices, try to identify at least 3 faculty in the programs of interest with whom you’d like to study. Also note how many of them have tenure. If relevant, research which of those faculty are taking on advisees in your year of matriculation.
• Read articles from faculty with similar research interests.
• Note the number of awards, publications, and service activities of faculty.
• Identify research opportunities funded by both your program and university at large.
• Connect with current and former students in the program for informational interviews.
• Connect with campus Diversity Offices.
• Whenever possible, before submitting your applications, make an appointment to visit the campuses and department(s) that interest you.
• Use  LinkedIn  to see what graduates of your program are doing and how they are involved in their communities.
• Estimate your feasible cost of living by geographic location and compare to the funding package offered.
• Consider availability of health insurance, childcare, housing, transportation, and other fringe benefits.
• Connect with a local bank or your prospective university’s financial services office for budgeting, savings, and other financial wellness advice.
• Research the career outcomes for PhD graduates from the institutions that interest you in your specific field.
• Your First Year in a Ph.D. Program
• What Does Academic Success Mean and How to Achieve it?  (STEM)
• Pathways to Science  (STEM)
• 7 Advantages PhDs Have Over Other Job Candidates  (Industry)
• During your undergraduate/master’s education, you should pursue coursework and/or research that will prepare you for the higher expectations of a PhD program; for example, taking a research methods course, pursuing a summer research experience, or conducting research with a professor at your home institution.
• Identify instructors who could write a letter of recommendation. Share with those instructors your interest in doctoral studies; faculty can be excellent resources for advice as well as recommendations!
• Experiences outside of higher education can also strengthen your PhD application. These may range from project management to volunteer work.
• Develop soft or hard skills. A soft skill that is most useful from the first day of your PhD program is networking. This is necessary not only for meeting other students but also to find collaborators with similar research interests and selecting faculty for your dissertation committee. Learning how to negotiate will also serve you well when approaching collaborative projects. Hard skills related to your field might include learning statistical analysis software, economic theory, a foreign language, or search engine optimization. In short, identify a few soft and hard skills that you can familiarize yourself with prior to your program’s start date.
• Finally, prepare by identifying leading researchers and practitioners in your field , exploring peer-reviewed literature and/or publications, and gain familiarity with research methods.
• Typically, PhD applications are due 10-12 months in advance of the program’s start date (i.e. apply in November to start the following September). A good rule of thumb is to begin your application process 6 months before the deadline. 
• The availability of reduced application fees or fee waivers varies and sometimes depends on financial status and/or experiences (AmeriCorps, National Society of Black Engineers, attending certain conferences, etc.). If you are interested in a reduced fee or waiver, reach out to the program coordinator for details.
• Be sure to address all the specific questions/topics in the statement prompt. 
• Clearly state why you want to pursue a PhD.
• Propose your research interest.
• Identify the faculty you’d like to study under. 
• Discuss the unique qualities/experiences you offer to the program/school.
• Outline what you hope to do with your degree.
• Ask for recommendation letters early in the process, at least 2-4 weeks before the deadline. A good letter takes time to write!
• Provide recommenders with your resume, information about the program, your statement of purpose and/or information about your research interests and research goals.
• Consider your current/former instructors, supervisors, colleagues. These should be people who can speak to your work ethic, academic abilities, and research interests.
• Test scores (i.e. TOEFL, GRE, GMAT, etc.) may or may not be required.
• All transcripts including those for coursework completed abroad and transfer credits. Some programs require official transcripts, which take longer to procure.
• Resume/Curriculum Vitae (CV)
• Writing sample (field dependent): Include a graduate-level sample and update any statements, statistics, etc. as needed. It is highly encouraged that you edit your previous work.
• Diversity statement: Many institutions offer an optional short statement where students can expand on their diverse backgrounds and experiences that may contribute to the diversity interests/efforts of the school.
• Dress professionally, even if the interview is virtual. You don’t necessarily need to wear a suit but dress pants/skirt and a blouse/button down shirt would be appropriate.  
• Develop an engaging elevator pitch, a 30-60 second summary of your research interests and what you hope to gain by becoming a student at that particular university. Practice your pitch with a career counselor, faculty advisor, or friends, and ask for honest feedback.
• Prepare 2-3 questions to ask during the interview. These could include questions about program expectations, the experience and success of their PhD students, and (academic/financial/mental health) support for PhD students.
• Some interview programs will include multiple activities including a social event. Be sure to maintain a professional attitude: do not drink too much and keep conversation on academic/professional topics.
• This is also your opportunity to decide whether this campus is a good fit for you.
• Academia Insider  is a good resource. 

Unlike undergraduate and master’s level education, coursework is just one component of the degree. A PhD comes with additional expectations: you must independently conduct scholarly research in your field of study, train in specific activities such as teaching or lab/field research, pass “milestone” requirements along the way, such as comprehensive exams, and complete the process by writing a dissertation. Furthermore, some fields require you to write multiple articles (number varies by field/program) for conference presentation and/or peer-reviewed publication.

There are other important elements as well:

• Student/Advisor relationship. This is one of the most valuable relationships you can have as a PhD student. Your faculty advisor not only assists you with learning how to approach your research topic, but also typically serves as the lead supervisor of your dissertation research and writing, and ideally mentors you throughout the PhD experience. The selection process of choosing your advisor varies so be sure to know what is expected of you as a student and what is expected of the faculty member. Whenever possible, it is important to align your personality and work style with that of your faculty advisor. Many universities publish expectations for the PhD student/faculty advisor relationship;  AMP’ed  is Penn’s guide.
• Other relationships: Your faculty advisor is far from the only important person during your PhD career. Other faculty members will also serve on your dissertation committee and be potential mentors. Students in your program can also provide good advice and guidance along the way.
• Coursework: Most programs have a number of required courses all students must take regardless of research interests. Once you have finished this requirement, the classes you choose should closely align with your research topic. Choose courses that will help you learn more about your dissertation topic and research methods. It is a good idea to discuss elective course selection with your advisor. 
• The dissertation is a large-scale, written document that explores a narrow research topic of your choice. It is the final step before receiving your degree and must be presented and “defended” to your dissertation committee (made up of faculty members) for approval. Defending means that you have to answer in-depth questions about your topic. While this might sound daunting, the dissertation is simply a demonstration of all the knowledge and expertise you have acquired through your PhD education. 
• Networking comes in many forms and includes connections with your fellow classmates, faculty members, and scholarly community. Formal networking events typically take place at academic conferences, where scholars and students present research. Increasing your academic circle will not only allow you to have study buddies, but offer you the opportunity to collaborate on articles or even gain employment. Your school’s career center can provide best practices for effective networking. 

Explore  graduate programs at the University of Pennsylvania  and click on the programs that interest you to learn more about admissions and academic requirements.

Upcoming Penn recruitment events include:

• Fontaine Fellows Recruitment Dinner (by invitation only): every March
• IDDEAS@Wharton  (Introduction to Diversity in Doctoral Education and Scholarship): April 18-19, 2024. Deadline to apply is January 31.
• DEEPenn STEM  (Diversity Equity Engagement at Penn in STEM): October 11-13, 2024. Application opens in March 2024.
• DivE In Weekend  (Diversity & Equity Initiative for Mind Research): Fall 2024

National conferences to explore:

• The Leadership Alliance  supports students into research careers
• McNair Scholar Conferences
• SACNAS , the largest multidisciplinary and multicultural STEM diversity event in the U.S.
• ABRCMS , the annual biomedical research conference for minoritized scientists
• The PhD Project  for students interested in business PhD programs

Which program are you applying to?

Accepted Admissions Blog

Everything you need to know to get Accepted

April 10, 2024

Applying to PhD Programs: When, Where, How, and Why?

So, you are thinking you might want to pursue a PhD. That’s great! However, it can sometimes be difficult to decide whether to really go for it. Maybe you are weighing the time commitment required or the prospect of leaving a job you love. Maybe you are wondering whether you are prepared for such an undertaking or whether you’d even have a shot at getting in. When considering such an important move, it’s good to adopt a methodical approach to the decision-making process. 

This article is designed to help you think through some key factors in making important decisions about graduate school. You might ask yourself the following key questions:

• When should I apply?
• Where should I apply?
• How do I get in?
• Why do I want to go? 

Let’s consider these questions one at a time.

Question 1: “When should I apply?”

The right time to apply to graduate school is when your personal, academic, and professional experiences have aligned such that you know for certain you want to further your knowledge and skills in a specific field. Read on for some signs that these experiences are, in fact, aligned.

In your personal life

Think about when you were first introduced to your field of study. What made you want to keep learning about it? Is that drive to know more about your field of study still there? If the answer is yes, then you might be personally ready for graduate study. Memorable personal experiences – and the lessons you have learned from them – can also make you personally ready for graduate study. 

For example, perhaps you were diagnosed with a condition and have spent the past decade managing it. The psychological strain of this experience has made you highly empathic toward patients suffering from chronic conditions. You’re now committed to studying the effectiveness of various approaches to promoting mental health among this population.

Or maybe one of your fondest childhood memories is birdwatching with your dad, who taught you all about various species and their migration patterns. This experience led you to pursue ornithology, and you still get excited about learning about birds.

Something doesn’t have to be profound to others for it to be deeply meaningful to you.

In your academic life

You’ve demonstrated – via high grades or assignments on which you went above and beyond the basic requirements – that you have a strong grasp of the technical aspects of your intended field. You’ve done more than memorize core concepts and theories; you’ve contemplated how they relate to the broader aims of the field. You’ve taken more advanced classwork, completed an independent project, or did professional work that involved innovation and research. And you now want to apply those theories and concepts in graduate school and your career.

Let’s say you majored in civil engineering. You’ve excelled in all your engineering courses, as well as in chemistry, math, and physics. In the process, you’ve learned how to apply the core principles of each field to design resilient infrastructure that does not fail in extraordinary events and is socially, economically, and environmentally sustainable.

In your professional life

Whether you’ve worked/volunteered in a relevant setting for six months or six years, you’ve learned about and contributed to the rigorous research process. Ideally, you’ve taken on multiple roles, each one more demanding than the previous one. But at every stage, you’ve taken your responsibilities seriously, because you understand that each task, no matter how seemingly trivial, must be performed diligently, lest you risk compromising the data and ultimately the findings of the entire study.

As an undergraduate research assistant, you might have begun with basic responsibilities, such as data entry and cleaning in Excel. After demonstrating that you are reliable and diligent, you were able to help conduct studies and maybe even run some of your own analyses using the data.

Then, by the time you entered your current role (the one you’re in when you apply to PhD programs), you are able to not only evaluate all the variables being assessed but also identify other variables that aren’t being measured and articulate why they should be included in future research. At this point, you’re able to generate your own research questions, formulate testable hypotheses, and even design a hypothetical study in which the findings are interesting regardless of whether your hypotheses are supported.

When you’ve identified these signs in your personal, academic, and professional experiences, you’re ready to apply.

Question 2: “Where should I apply?”

To identify the right program(s) to apply to, it is crucial to  look beyond the school’s ranking or reputation . The “2024-2025 Best National University Rankings” by  U.S. News & World Report  should not be your primary source for one simple reason: PhD programs are very idiosyncratic. Even if you have chosen a field of study (ideally, the field in which you received your undergraduate and/or master’s degree), there are likely many research areas within that field and even more specific topics within each area. The right research area for you will depend on your previous research experience, as well as on the specific topic(s) you want to investigate.

For example, within  the field of psychology , there are many areas, including clinical psychology, cognitive psychology, developmental psychology, health psychology, evolutionary psychology, personality psychology, and social psychology. Then, within, say, social psychology, there’s a vast array of specific topics, such as attitudes, aggression, decision-making, emotion, prejudice, and prosocial behavior, to name a few. As you can imagine, these topics are not mutually exclusive. In fact, combining topics can generate unique findings. Therefore, when thinking about where to apply, you might prioritize programs where the faculty are studying combinations of topics you find particularly interesting.

Another factor to consider is that programs differ as a function of the research methods they employ. Thus, when thinking about where to apply, in addition to identifying programs where the faculty are researching the specific topics you are most interested in, it’s necessary to consider whether those faculty members are using methods that you would like to apply in your future career. Do you want to master advanced statistical techniques? Do you want to work with state-of-the-art technologies? Do you want to interact with people? Do you want to observe phenomena in the “real world” or in experimental settings? It’s not only about what you’re researching; it’s also about  how  you’re researching it.

Once you’ve identified programs based on those considerations, it’s time to  identify prospective faculty advisors within your chosen programs . After all, you’re not just applying to PhD programs; you’re applying to work with specific faculty members, and they are the ones who will be reviewing your application and deciding whether to accept you. Based on the faculty members’ professional biographies (which you can usually find on the program’s website), you’ll probably be able to identify the professors whose interests are most like your own.

But it is not enough to be confident that you want to work with a given faculty member. Next, you’ll want to familiarize yourself with that professor’s recent work by reading research papers they’ve published in the past couple years. As you’re reading, ask yourself whether this faculty member writes and thinks clearly and presents arguments and evidence in a compelling manner. You will be mentored by this person for five years (or more!), so it’s crucial that you find someone you admire and are motivated to learn from.

In sum, the steps in deciding where to apply for PhD study are as follows:

• Choose your field of study.
• Identify your preferred area(s) within that field.
• Discover the specific topics you find most fascinating.
• Consider what methods you want to employ.
• Evaluate the merits of prospective faculty advisors.

Question 3: “How do I get in?”

Once you’ve determined that you’re ready to apply, and you know  where you want to apply , the focus shifts to whether you’ll be accepted. Getting into a PhD program is largely  a matter of fit . The faculty members who evaluate your application want to know what insights you can offer to their current and future research studies, how your interpersonal style will contribute to their lab or research hub dynamics, and whether you are committed to extending their research in a meaningful way after you obtain your doctorate. You can convey all this crucial information in your statement of purpose.

It’s difficult to overstate the importance of your statement of purpose. You might have an exceptional CV, but if your statement of purpose is lackluster and fails to convey to your prospective faculty advisor that you are the right fit, then you are unlikely to be accepted. Conversely, you might have a modest CV, or even a weakness, such as a low GPA, but nevertheless be accepted if you convey in your statement that (1) you have taken (and will continue to take) concrete steps to become more prepared for PhD training, and (2) you possess unique skills and knowledge that are highly relevant to your prospective advisor’s research area but that might not be reflected in traditional metrics of achievement (e.g., your CV, GPA).

To  write a compelling statement of purpose , you need to articulate everything relevant to Question 1: “When should I apply?” You have already reflected on how your personal, academic, and professional experiences have aligned such that you know that you are ready to apply. But it is not enough  for you  to know that you are ready. You need to convince  your prospective advisor  that you are. 

This is where Accepted can help .  The most valuable service we offer is essay consulting. We can teach you how to craft a narrative about your journey that is coherent, authentic, and distinctive. During each consultation, we will challenge you to think more deeply and clearly than you ever have about where you’ve been and where you’re going. You will learn how to identify and effectively convey the reasons your prospective advisor should accept you.

Question 4: “Why do I want to go?”

A PhD is an academic degree that prepares you to conduct original research, perform advanced statistical analyses, interpret empirical results, and evaluate competing theories. You will be trained to become an academic – that is, a university professor who directs a research lab and teaches students the nuances of a specific field. The skills you acquire during your doctoral training can be applied to industry, governmental, and nonprofit settings; however, doing so should not be your primary goal. Your prospective advisor will want to know that you are committed to the work of an academic. It is great if your research has important implications for those other sectors, so long as you are still committed first and foremost to the production and dissemination of knowledge in your field. The thought of conducting original research in a university setting should make you excited to get started.

Thus, the best reasons to pursue a PhD are intrinsic. After all, a PhD is a Doctor of  Philosophy . You get a PhD because you are passionately drawn to the philosophy of your chosen field. You can’t help but think about it in your everyday life, because you see it everywhere. It is a lens through which life makes sense. Discovering its guiding principles, subject matter, and potential applications allows you to identify patterns in the world around you – and sometimes within yourself as well. So why should you pursue a PhD? Because you can’t  not .

Vanessa Febo has ten years of experience teaching academic and professional writing at UCLA, with a special certification in teaching writing techniques. She has drawn on this expertise to guide clients to placements at top institutions, including Harvard, Stanford, and USC. Before joining Accepted, Vanessa coached UCLA students through the application process for graduate programs, major grants, fellowships, and scholarships, including the Fulbright, Stanford Knight-Hennessey, and the Ford Foundation Fellowship. Additionally, Vanessa has extensive experience successfully guiding clients through applications for a diverse range of programs, including those in business, humanities, social sciences, and STEM fields. Want Vanessa to help you get accepted? Click here to get in touch!

Related Resources

• Get Accepted to PhD Programs in the Humanities , podcast Episode 568
• How to Apply Successfully to STEM PhD Programs , podcast Episode 566
• Graduate School in Psychology: PsyD or Psy Phd, Which Is Right for You?

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Faqs on phd applications.

• March 25, 2022

I’m asked about PhD admissions a lot. I’m going to give some advice and demystify the process of US admissions a bit. I also address the question “Would you be my advisor if I apply?” Since I can’t respond in detail to most emails, I hope this post answers your questions.

I won’t demystify the process entirely, because uniform applications are unhelpful to us reviewers. But I do want to make the application process easier to understand, both to make it easier for people like me to decipher your application, and also to level the playing field. Undergraduates at the top research institutions have the advantage of advisors who already give them this advice. I didn’t benefit from that advice as a young applicant, however, and I’d like to democratize admissions as much as possible.

You would be wise to get several opinions. In my case, my experience comes from my current role in Chicago Harris PhD admissions , two years on the admissions committee in Yale political science, two in Columbia political science, and one in Columbia sustainable development (which is essentially an applied economics PhD in science, environment and health topics). I also write letters for my research assistants and students every year.

Go here to read about the Harris Public Policy PhD, and here for information on the joint Political Economy PhD with political science. You’ll see why we think it is one of the best places to study political economy of development. Other specialities include applied microeconomics, formal political theory, and energy. It’s also one of the only places to get rigorous retraining in both political science and economics. And remember that most (though not all) public policy PhD programs are like applied economics programs. You will need many of the same requirements for admission.

If you are applying to economics or public policy, you absolutely must heed the following:

• Greg Mankiw’s advice for  aspiring economists  and  why you need math
• Susan Athey’s  advice to economics applicants

Nearly all of Athey and Mankiw’s advice applies equally well to aspiring political scientists who want to do political economy or development work, and indeed almost any of the applied empirical fields in politics.

For advice on political science PhD applications, also see  Dan Drezner  and  Dan Nexon , who focus a little on international relations scholars. My thoughts are are on economics and political science together, with the most relevance for those doing applied empirical work and my fields: development, comparative politics, political economy, and labor.

Should you do a PhD?

A first important, simple point: If your goal is to be a professional researcher and instructor, then a PhD makes perfect sense. If your goal is to occupy a highly technical policy position (such as a central banker, or a minister of finance), then a PhD may help. If these are not your goals, then it’s doubtful a PhD is a good idea.

I meet a lot of students who want a prominent career in policy, and see the PhD as a powerful accreditation. Especially students from middle and low income countries. That may be true in your country, but I’m skeptical.

Why? Opportunity cost. A PhD is five to seven years, and a Master’s is two. A PhD means you are sacrificing several years of valuable work experience and as much as several hundred thousand dollars in income. Also, you’ll be acquiring skills that are far too specialized for a policy career.

Also, PhD programs (like most organizations) don’t just teach you; they socialize you. They gradually change what you think is interesting and important, the peer group you compare yourself to, the value you place on leisure and family over career, and the kind of life you will value when you emerge. This is good for science, maybe or maybe not so good for you.

In sum, if your goal is to be influential in policy and practice, then an MA or MPA or MIA from a US or UK/European institution probably makes far more sense for you (e.g. Harris, Tufts, SIPA, Princeton, SAIS, HKS, etc). Or consider the MACRM program here at UChicago’s Harris Public Policy if you want intense and applied research training and the option of a PhD at the end. I talk about choosing among Masters-level programs  here .

Where should I go?

If you are set on a PhD, then you’ll want to attend an institution with full funding (which often comes in exchange for a reasonable research and teaching load). If a PhD is going to land you with tens of thousands in debt, it’s a highly questionable decision.

Your first objective is to get the best quality general research training you can. So don’t choose on your preferred city. And certainly don’t select schools based on a particular professor or speciality. Look for places with breadth and excellence across subfields. Apply to as many as you can afford. Then, only once you’re admitted, start to narrow down your choices based on fit and overall quality. Visit everywhere you are admitted, to be confident it’s the right place for you.

The other reason to apply to many places is that the admissions process is not only ridiculously competitive but also extremely idiosyncratic. Getting from the 100 attractive candidates down to the 30 to 50 you admit is borderline random. So even strong candidates with a good fit with a program might not get in.

That said, schools are much more likely to admit you if you demonstrate a good match with their faculty–something you need to help them see by researching the faculty and reading their work, and describing how you would fit in. Then explain in the letter the people you see as the best fit (see below). This is more important in politics than in economics. In my experience, in politics programs they tend to take your cover letter very seriously. In economics less so.

In the end, it is a numbers game. Applying to more programs might not change your expected probability of admission very much, but it will reduce the variance.

Ideally, however, you will want entry into the top ten schools in your field because it keeps the most doors open, especially if you want an academic job. It’s not necessarily fair, but it seems to be the way the market works. Especially in economics, which seems to me to be the most hierarchical field in social science. The good news, however, is that across most social sciences you can fabulous PhD training in the top 30-50 schools.

As far as I can tell, however, PhDs outside the top 50 schools are unlikely to lead to careers in research universities. This varies by discipline, but in the US the top 10 to 20 schools tend to staff the top 100 to 200 US universities. For those who graduate from lower-ranked programs, many opportunities remain open at teaching universities, think tanks, international institutions, government and the like. There are a lot of fulfilling research careers, and I am willing to bet that rates of job satisfaction are pretty high.

I would love to see (and will post) numbers on this if anyone has it for political science or economics.

Greg Mankiw also has advice on  choosing a grad program .

Should you do a PhD in economics, political science, or public policy?

As a MPA student, Dani Rodrik advised me: “Look at the people you admire and want to be like, and do what they did.” This is good advice, though it biases you to the areas you know not the areas you don’t. Most of the political economy scholars I admired at the time trained as economists, so I took the economics route. But I didn’t know the most interesting political science work because I had been trained in economics. So at least be aware of this circular trap.

Noah Smith  recommends an economics PhD  if you’re not sure what PhD you should do. He’s even a little more emphatic than that: “Economics is the best PhD you can possibly get.”

This is a little suspicious coming from an economist. It helps to remember that most people like to make their students in their own image (I am no exception).

I think Noah’s advice makes sense if you like economics a lot, if you want to do highly mathematical research, and if you want to be assured of a job. That is why I did an economics PhD.

But if you are motivated by other questions, prefer other methods, or if your strengths are somewhere other than math, I don’t see how your path to fulfillment lies through economics.

If for example you are deeply motivated by questions about politics, you will generally learn a lot more about politics in a political science department. Economics is almost unmatched at a very narrow slice of political economy. That’s what you’d expect as a result of specialization. But you will get fairly narrow political training. It worked for me, but you have to decide based on what and who interests you.

If your interests are political economy (like a great many readers of this blog) you will be well served by both economics and political science. But your choice will be path dependent. An economics PhD will most likely result in an economics job, for example. As I have written elsewhere , it is extremely difficult to get a job in another discipline, like political science.

What about policy school PhDs, such as Harris? These are a great fit for people interested in very applied work. To be honest, it will add a slight hurdle to the already hurdle-strewn process of getting a job in a conventional department such as economics or political science. Successful Harris graduates sometimes receive assistant professorships in economics and political science departments, but more often than not their career paths lie in professional schools of policy, health, education and the like.

We’ve also created a new political economy PhD program at UChicago, joint between Harris and the political science department. This is designed for students who want supercharged technical skills, and I suspect we will mainly place people in political science departments, as well as professional schools and some economics departments. Apply if you are interested in political economy issues and want the best training in formal modeling, econometrics, and microeconomic theory out of any political science department in the US.

Finally, there is the Sustainable Development PhD at Columbia, where I used to teach. This is basically an economics PhD where people study applied sciences, health, environment, etc. The biggest mistake I see applicants make is mistaking this for a non-quantitative program. This is a hard-headed ultra-quantitative program for people who want to be on the frontier of both economics and science at the same time, and requires all the math requirements of economics to be considered (see below).

Okay, so what does it take to get into a top school?

In my view, the fundamental problems in graduate admissions are “information overload” and “noise”. For every slot in a PhD program, there are probably 30 to 50 applicants. A department that plans to have a class of 20 students may receive 1000 applications.

Meanwhile, most departments delegate admissions to a small committee of two to six faculty. They don’t have time to read 1000 applications in detail. And the committee may change every year. Thus, their experience may be limited. And you never know who will be on the committee or what they care about. This adds further randomness.

These faculty want to admit the most talented and creative young researchers who will push the field ahead. And they also want you to pass all the most technical classes, because they hate kicking students out. So the admissions committee are looking for strong signals of intelligence, creativity, determination, and other proclivities for research.

But this is hard . There are too many applications. Applicants don’t have many good ways to signal quality. All applicants are trying to send the same signals. And there is a ton of uncertainty around each signal. Hence: Information overload and noise.

Your job as an applicant is to send the best, clearest signal possible, and minimize the noise around that signal.

Here are the components of an application, and advice on sending the best and clearest signals.

• This is especially true in economics, where some programs cull anyone with quantitative scores outside the very top percentiles. (They could care less about your written or other test scores.)
• Political science programs are more heterogenous in their cutoffs and what scores they look at (if any). But having a score above the 95th percentile is a good signal if you can manage it.
• Economics applicants will want to have A’s in as many mathematics classes as possible.
• Night courses or an MA or MPA are common ways to make up for a patchy undergrad degree. That’s what I did. See below for more information.
• Note, though, many and perhaps most people we admit do not have an MA. The American PhD is designed for smart people to come with only undergraduate training. But if you are coming from a foreign country, you probably ned an MA. See below.
• Letter writers take these letters very  seriously. Professors typically specify in their letter how and how long we have known you and often give a sense of ranking relative to previous students we have recommended.
• Non-academic letters are discounted, since they can seldom speak to your ability to do what a PhD expects of you: produce great research. So a great letter from your boss at a consulting firm, NGO, or government office probably will not help your application.
• This means that during or after your undergrad or MA you build relationships with two and ideally three faculty.
• So: Have you developed close relationships yet with professors in the field where you want a PhD? Start now. Work as an RA, take small classes, and remember that it’s better to get a great letter from someone less known than an okay letter from a well-known scholar.
• I’ve written more detailed advice on recommendation letters here .
• For most: quantitative methods. Economists in particular probably need 2-3 semesters of calculus and statistics each, plus real analysis and linear algebra. Other courses (e.g. differential equations) help. Aspiring political scientists (except the theory/philosophy focused and some ethnographers) would be wise to do the same in calculus and statistics. Nine out of ten job market papers I see use quantitative theory or statistics to some extent, often inadequately. The bar is rising rapidly and those with basic math foundations have advantages. This includes the ethnographers, who often want to do multi-method work, integrating insights from game theory or run regressions. If so, 4-8 classes of methods preparation in undergrad is the minimum to be literate in half the work in your field.
• I can’t speak for all schools, but each year I’ve served on admissions, most of the faculty on the committee discriminate against students that come straight from undergrad, at least in applied fields.
• Also see Mankiw on  working before grad school .
• A compelling personal/research statement. Most people do this wrong. Basically, you should be able to articulate a concrete research question and how you would propose to answer it. See my advice on writing a good statement .
• Outside funding.  This won’t make a difference at all schools, but at many it can help. US students should apply for an NSF and foreign students may have a similar institution in their country. See my  grant application advice .

Lest you are beginning to despair: Very few applicants have all of these things. Most applicants are weak in one or two or three areas. So don’t stress out too much. Even so stress out enough that you do now what you can to improve your chances with the time you have.

A big piece of advice: Try to work on research projects with professors, because the best way to decide whether you want to do something is to try it out before it’s too late. Become an RA in your department, or start looking for RA jobs with professors in top departments in areas of your interest. This will also help with letters and your statement.

If you think you don’t have what you need, but want a short, applied program designed to launch you into a top PhD program, consider the MACRM degree here at the Harris school. You will get PhD training in microeconomics, political economy, game theory, and stats/econometrics. You apprentice with a faculty member and get a string letter. I personally take and train 1-2 students a year.

How many programs should I apply to?

The short answer is “many”. I think 10–15 is commonplace in political science and economics. This is partly because admissions is so idiosyncratic. You don’t know your fit. We don’t either. There’s lots of noise. Most people who apply to 10-15 schools may only get into 2 programs. That’s what happened to me.

This is time consuming. More importantly for some of you, it’s expensive, because schools charge fees. Schools do so partly because otherwise we get WAY more applications than we can handle (and so that the students who are admitted don’t bear the burden of paying for admissions staff through their tuition).

Here’s the secret: if this cost is a real constraint for you, ask the school if they will waive the fee. Explain your personal circumstances in a short and professional email. Attach a CV.. Many schools will co sider your request seriously.

Thanks for the general advice, but what about you and Chicago?

If you want to know what it’s like to work with me,  read this .

Most of the students I work with are interested in topics related to something under the umbrella of the political economy of development (micro- and macro-level), conflict and terrorism, political behavior (like voting or rioting or collective action), or causal inference. If your topic falls here, then I’d be a natural advisor for you, and I welcome new students. I commonly work with economics, politics and Harris School PhD students.

Do I need to have faculty advisers picked out in advance?

Yes and no. Mostly no.

“Yes” because your personal statement should demonstrate that you are a good fit with the department. In your applications  you should be able to point to two to five faculty who, methodologically or topic-wise, do things that are relevant to you.

• The reason you want to identify multiple faculty is that we know things you do not: who has too many students already, who takes few students because they are solitary or retiring or on long leave, who has job offers elsewhere, etc. So don’t make your application hinge on one faculty member.
• Also, make sure the people you focus on are core faculty in the department, not adjuncts or someone in the law school, since these people seldom advise PhD students.

“No” because you think you know what you want to work on right now, but that will probably change three times. You haven’t learned much about the discipline yet, and it would be odd if two years of coursework and conversations didn’t change your mind.

Also, “no” because it’s rare to have a relationship and any kind of commitment to or from a faculty member in advance. Most of us tend to let the admissions process run its course before getting involved.

As a result, I don’t recommend contacting economics and political science professors in advance.

• This is different than psychology or some of the humanities or sciences where you are expected to have a specific advisor and relationship in advance.
• The reason is that we may get 1000 applications and a small committee may make 60 offers for 20 spots. It would be almost impossible to meet and screen people personally, and the majority of faculty in the department may not be closely involved in the admission process that year.
• Even so, we faculty can get bombarded by emails from prospective students in the months before applications are due. Different professors deal with this in different ways, and I am guessing a majority don’t respond at all. I try to respond but only to explain that I engage in depth with students mainly after the committee has made offers.

Special considerations for international students

The bad news: In my experience, it’s difficult to get into a top US PhD program without an American master’s degree. There are many exceptions. Several countries, especially in Europe and Latin America, have a premiere school that funnels students to top US PhD programs every year. Thus, American schools know what they are getting. Otherwise, it’s hard for an admissions committee to judge your record. This happened to me. I come from Canada, but from a school that few Americans know (Waterloo). Even though it’s not that foreign, Canada is foreign enough to create some hurdles in an already hurdle-strewn field.

A lot of foreign recommendation letters, especially those outside Europe, say very little about how they know you, how long, where their institution ranks in the country in research, what they think of your relative quality, whether they’ve sent grad students to the US before and where, etc. This tends to be helpful information and if you can find a diplomatic way to see if your professors are aware of the US norms, the better for you.

It’s also very hard for us to remember and track how every country grades their students. I wish students would make it easier for us. If your registrar or an online site can convert your GPA, do so. At minimum, I’d suggest telling us what it means in your personal statement.

I’m not sure about this, but I’d consider putting that conversion directly into the field online where it asks your GPA. Because many schools get from 1000 applications to the 200-300 they read in depth with a big spreadsheet of GPAs, GREs, school name, and a few other pieces of info. A blank GPA field either raises or lowers the chance they look at your application, and I don’t know which. There’s no simple solution or recommendation here. But this is something I think applicants ought to know about.

Comments and other perspectives welcome. I am also happy to entertain other questions. First see my advice on the right sidebar about success and fulfillment in a PhD, including (for the idealists like me)  how to still save the world .

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Graduate programs receive dozens or even hundreds of applications and many are from students with stellar qualifications. Can admissions committees and departments really draw distinctions among hundreds of applicants?

A competitive program that receives a large number of applications, such as a doctoral program in clinical psychology , may receive up to 500 applications. Admissions committees for competitive graduate programs break the review process into several steps.

First Step: Screening

Does the applicant meet the minimum requirements? Standardized test scores ? GPA? Relevant experience? Is the application complete, including admissions essays and recommendation letters ? The purpose of this initial review is to ruthlessly weed out applicants.

Second Step: First Pass

Graduate programs vary, but many competitive programs send batches of applications to faculty for an initial review. Each faculty member may review a set of applications and identify those with promise.

Third Step: Batch Review

In the next step batches of applications are sent to two to three faculty. At this stage, applications are evaluated with regard to motivation, experience, documentation (essays, letters), and overall promise. Depending on the size of the program and applicant pool the resulting set of applicants is reviewed by a larger set of faculty, or interviewed, or accepted (some programs do not conduct interviews).

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Interviews may be conducted by phone or in-person. Applicants are evaluated with regard to their academic promise, thinking and problem-solving skills, and social competence. Both faculty and graduate students evaluate applicants.

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The specific process varies depending on the size of the program and number of applicants. What's the takeaway message? Make sure that your application is complete. If you're missing a recommendation letter, essay, or transcript , your application will not make it through the initial screening.

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Visit the Harvard Griffin Graduate School of Arts and Sciences (GSAS) FAQ's  for even more information.   Applicants to the Master in Design Engineering should go  here  for more information.   Applicants to the MS/MBA:Engineering Sciences program should go  here  for more information.

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We offer admission into the  Ph.D.  in the following four areas:  Applied Mathematics , Applied Physics , Computer Science , and Engineering Sciences. Engineering Sciences includes Bioengineering, Electrical Engineering , Environmental Science and Engineering , and Materials Science and Mechanical Engineering .

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• Have solid preparation in coursework and research experience (e.g., a strong plan of study at a respected university)
• Obtain recommendation letters from distinguished people who (a) know your work and (b) know what is expected at a major research university.   The strongest letters speak in specific terms about your preparation and aptitude to conduct research at a major university

As of the Fall 2023 admissions cycle, applicants may submit two applications to SEAS only if one is for a PhD degree and one is for a master’s (SM or ME) degree. Each application must be unique, containing a separate statement of purpose, transcripts, recommendations, and TOEFL or IELTS test scores.  Multiple applications to the SEAS masters or PhD programs will result in the additional applications being withdrawn.  Students may also apply to a SEAS program and a non-SEAS program in the Harvard Griffin Graduate School of Arts and Sciences in the same admissions season. It is Harvard Griffin Graduate School policy that an individual may submit no more than three applications to GSAS during the course of his or her academic career. 

Applicants to the School of Engineering are responsible for fulfilling the requirements listed  here  and also on the Harvard Griffin GSAS Admissions Checklist .

We have two application deadlines; one for students applying to our PhD program and one for students applying to any of our terminal masters programs.  We cannot accept late applications, so be sure you apply on time!

December 1, 2023 is the application deadline for students submitting an application to one of our S.M., M.E., or AB-SM programs.    

December 15, 2023 is the application deadline for students submitting an application to one of our PhD programs.   

Note these deadlines do not apply to our MS/MBA: Engineering Sciences nor Master in Design Engineering programs.

-Students interested in the Master in Design Engineering with the Harvard Graduate School of Design will find information about applying to that program  here .

-Students interested in the MS/MBA: Engineering Sciences program offered jointly with Harvard Business School will find information about applying to that program  here.

The application fee is required to process the application. If you would like to request a fee waiver, you may do so in the Application Fee section of the application. More about the fee waiver process is here .

We encourage serious-minded candidates (i.e. those who have a clear sense of what they would like to do and with whom they would like to work) to get in touch with relevant faculty to discuss their research plans.  Generally speaking, email is the best way to reach out to faculty.  Bear in mind that our faculty receive numerous emails from prospective students and they may not be able to personally respond to all inquiries they receive.

The Harvard John A. Paulson School of Engineering and Applied Sciences (SEAS) does not accept the General GRE scores nor Subject Test GRE scores for applicants to our Ph.D. programs or masters degree programs in Computational Science & Engineering and Data Science.  Applicants to these programs should not submit official or unofficial GRE scores to us nor mention them anywhere in their application materials.  

Either the GRE or GMAT is required for applicants applying to the Master of Design Engineering or the MS/MBA: Engineering Sciences programs.   The applications for these programs are available via the Graduate School of Design or Harvard Business School, respectively.

Note: this policy was officially changed in August 2020 and is in effect for the Fall 2023 admissions cycle.  

When requesting official score reports from ETS for the TOEFL, indicate the receiving institution as Harvard University Graduate School of Arts and Sciences, Code 3451. There is no department code; you may leave it blank.

To check the status of your application, you may log on to your online application account and see what materials have been received and what materials are still missing. The School of Engineering cannot provide information regarding the status of your application or supporting materials, as all materials are submitted to the Harvard Griffin Graduate School of Arts and Sciences (GSAS).  The contact information for Harvard Griffin GSAS is:

• PHONE: Please call the GSAS by phone between the hours of 2:00 p.m. and 5:00 p.m., Eastern Standard Time (EST), Monday through Friday, at 617.496.6100.
• EMAIL: Please email GSAS at  [email protected]  with the SUBJECT LINE and information for the message as noted below. Please allow 24 to 48 hours for a response.
• SUBJECT LINE: Enter “ADMISSIONS QUESTION: CHECKING APPLICATION STATUS” in the subject line exactly as is and in all caps.
• MESSAGE (BODY OF EMAIL): Include your Name, Date of Birth, Program of Interest, and a note that you are checking the status of your application

We do not offer rolling admissions. New students are admitted once a year, to begin studying in the fall.

Decisions on deferral requests to our PhD programs are made on a case-by-case basis and only after an admitted student has accepted our offer of admission.    We do not grant deferrals for our terminal masters programs except in cases with extenuating circumstances. We do not grant deferrals for our masters programs for reasons related to employment or financing the cost of the program.

Applicants are required to upload copies of all transcripts into the online application system; these are usually in PDF format.  Official transcripts are not required at the time of application; applicants may upload unofficial transcripts for the purposes of the application.  

SEAS does not have a formal transfer application process and we do not admit "transfer students."   All admitted students begin our program as first year graduate students.  All students complete the standard Harvard Griffin GSAS graduate application. After entering the program, Ph.D. students may submit a petition to transfer in coursework as explained below.

If you have any additional questions about admissions to graduate programs at SEAS, please contact the SEAS Graduate Admissions Office via email at  [email protected] . 

Questions about the Master in Design Engineering should be directed to  [email protected] .

Questions about the MS/MBA with Harvard Business School should be directed to  [email protected] .

You may apply to a SEAS master’s program if you already have a master’s degree from another institution.

Program/Requirements Questions

The degree requirements for the Ph.D., S.M., and M.E. are available here.  The S.M. and M.E. in Computational Science and Engineering have additional requirements, which are available  here .   The additional requirements for the S.M. in Data Science are available  here .

• The  Bachelor of Arts and Master of Science (A.B./S.M.)  is a joint degree program offered to  currently enrolled Harvard College students only .    
• The Master of Science (S.M.) degree is a coursework (non-research) based degree and no thesis, foreign language, or general examination is required.  We offer the S.M. in two areas: Computational Science and Engineering (CSE) and Data Science.  The S.M. in CSE is a one year (two terms) degree.  The S.M. in Data Science is a one and a half year (three terms) degree  
• The Master of Engineering (M.E.) degree program is a research based degree and no foreign language or general examination is required.  Students are expected to successfully complete one year of course work and one year of research, including a final oral presentation and thesis, for a total of sixteen letter-graded courses/research courses. This is a two year degree. We offer the M.E. in Computational Science and Engineering only.

Graduate students are expected to be full time. Students may petition to change their status to part-time study only in cases with extenuating circumstances, such as health concerns or a serious family emergency.  

All degree programs at the School of Engineering require that coursework be completed in residence.  (Note:  due to COVID-19, courses may be moved to a remote delivery platform for the Fall 2020 term.   This is an exception given the pandemic.)       

For non-credit online SEAS courses, please visit Harvard’s initiative, edX at  https://www.edx.org/ , for information on free online courses offered by MIT and Harvard University.

The  Harvard Extension School  offers Master’s degree programs in various fields in science and technology areas, as well as professional certificate programs in Nanotechnology, Software Engineering and Web technologies. Some of these courses may be taken online.  The Harvard Extension School and School of Engineering are wholly separate schools within Harvard University.   Note that SEAS does not allow coursework taken at the Extension School it count toward our graduate degrees.

All SEAS Ph.D. students must take 10 courses toward the doctoral degree.  Each area has "Area Course Requirements, Guidelines, and Model Programs", which provide a good idea of the kinds of courses taken by students in Applied Physics versus the kinds of courses taken by students in Materials Science and Mechanical Engineering (for example.)   Visit each area's page to see information specific to their area requirements.

Students must decide, based on their own interests and future plans, whether an Applied Physics degree or an Engineering Sciences degree is a better fit.

Note: admitted students can petition to change their degree program after they arrive, providing they have appropriate support from their faculty adviser, an approved program plan in the new area, and the approval of the Committee on Higher Degrees.

It depends.  Our Ph.D. students are expected to have a primary research advisor who is a member of the School's ladder faculty.  Students are allowed to have a co-advisor from departments/schools external to SEAS, but the SEAS ladder faculty member is expected to be the lead advisor and chair the dissertation committee.    All first year students must have an advisor who is a member of the SEAS ladder faculty.  " Affiliate faculty" cannot admit PhD students.   There are many SEAS ladder faculty with formal joint appointments in other GSAS departments, like Physics and Earth and Planetary Sciences.  These faculty can serve as primary research advisors to SEAS students.   A complete list of the SEAS ladder faculty can be found  here - filter for "primary graduate advisors" once you're on this page. 

Yes, but it requires a new, complete application.  Students admitted to SEAS cannot simply transfer to another department within the Harvard Griffin Graduate School of Arts and Sciences (GSAS).  Students are welcome to apply to another Harvard Griffin GSAS department should they decide it’s a better fit, but that requires submitting a complete application to that department during the admissions cycle.  There is not a separate process for students who wish to “transfer” from one Harvard Griffin GSAS department to another.  More information can be found  here.

For Ph.D. students, transfers from one SEAS area to another SEAS area are handled internally. SEAS Ph.D. degrees areas include Applied Mathematics, Applied Physics, Computer Science, and Engineering Sciences, which encompasses Bioengineering, Electrical Engineering, Environmental Science & Engineering, and Materials Science & Mechanical Engineering.

Masters students cannot change degree areas within SEAS.

“Maybe” for Ph.D. students and “no” for masters students.  Ph.D. students can petition for up to three classes taken elsewhere while enrolled in a graduate program to count toward the Ph.D. degree.   All "transfer" courses must be approved by the student's faculty advisor and the Committee on Higher Degrees after the student begins graduate study.

Courses taken while in an undergraduate program, even if they are graduate level, cannot be used for this purpose.  Any coursework you wish to petition to transfer must have been taken while enrolled in a graduate program. Our master’s degree programs do not allow for any transfer courses.

International Student Questions

Please visit  GSAS Oral English Language Requirement  for information about our proficiency requirements.

80 is the minimum score on the TOEFL's Internet-based Test (iBT).  

Applicants may opt to take the  IELTS  test instead of the TOEFL. A minimum score of 6.5 is required.

TOEFL/IELTS scores are valid for no longer than two years.  If you are applying for admission for fall 2024, you may submit scores from tests taken no earlier than January 5, 2022.   Applicants must order scores and have them sent to GSAS before the scores expire.

GSAS welcomes applications for admission from individuals holding a BA, BS, or equivalent undergraduate degree (for prospective international students, a three- or four-year undergraduate degree from an institution of recognized standing) and actively seeks applicants from groups historically  underrepresented in graduate schools . All degree candidates are admitted for full-time study beginning in the fall term.

Students who are unsure of the US equivalency of their degree(s) should consult a reputable credential evaluation service.

Please contact the  Graduate School of Arts and Sciences  if you have any additional questions.

Please visit   GSAS Oral English Language Requirement  for information about our proficiency requirements.

80 is the minimum score on the TOEFL's Internet-based Test (iBT).  GSAS policy is that the TOEFL score must be valid  at the time of entry into the program .   TOEFL scores expire after two years.

Applicants may opt to take the  IELTS  test instead of the TOEFL. A minimum score of 6.5 is required. GSAS policy is that the IELTS score must be valid  at the time of entry into the program .   IELTS scores expire after two years. Results should be sent to Harvard University, Graduate School of Arts and Sciences by the IELTS test center via IELTS E-Delivery service.

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How To Prepare for Graduate School: 10 Must-Do’s Before You Apply

Graduate school is the next level of academic excellence — it provides advanced training to deepen your expertise in a specific field or prepare you for a new professional path. For students who want to begin their path toward a master’s or doctorate, you’ll need more than just an application to take the next step. You also need an acceptance letter. So, how do you ensure your journey doesn’t stall in the application process? Being prepared is the key to being a competitive candidate. Follow these tips to shine with strong test scores, transcripts, recommendation letters, personal statements, and more.

Grad School Tips: What You Should Know Before You Go

Before you start working on your application, it’s helpful to know all of the moving parts so you can find resources and grad school tips to help you work smarter, not harder.

1. Understand Graduate School Requirements & Application Materials

Being accepted to graduate school involves meeting certain requirements set by each program. To boost your chances of acceptance, it's usually a good idea to apply to multiple programs.  When applying to multiple schools, be sure to keep a few things in mind:

• Meet deadlines for admission and financial aid. The earlier you apply, the better.
• Staying organized by tracking deadlines, required materials, and progress status for each program can help make your applications the best they can be.
• Find resources to help manage several applications at once — like a spreadsheet that details program information, application requirements, and deadlines. When you keep track of your progress, you can increase the accuracy of your application and cultivate peace of mind.
• Take extra courses to raise your GPA.
• Enroll in a post-baccalaureate program.
• Gain relevant work experience.

2. Attend Information Sessions and Networking Events: Preparing for the Grad School Application Process

One thing you can do to stand out as an applicant, regardless of your application, is to express interest in your school’s program:

• Check university program pages to find both live and recorded resources. Watching webinars about funding for graduate students and other available supports will signal your engagement and preparedness as an applicant.
• Attend networking events like information sessions, graduate fairs, and facility tours.
• Connect with the school through their admissions reps, current students, and faculty.
• Try to gain insights into the program's culture, curriculum, and admission process.
• Seek answers about requirements, funding, and qualities successful applicants possess.

3. Request Letters of Recommendation: Who to Ask and How

If you want to provide admissions committees with valuable perspectives on your abilities, potential, and personal qualities from those who know you well, you’ll need to make sure you ask the right people for letters of recommendation — and ask them the right way:

• Find in-depth resources to help navigate the process of asking for recommendation letters.
• Choose recommenders who know you well and can speak to your accomplishments, with academic professors being the best for graduate and PhD programs.
• Maintain relationships with these professors by updating them on your academic and professional pursuits.
• Provide recommenders with all the information needed to write the letter, including school names, deadlines, CV and resume, statement of purpose, and admissions essays.
• Adhere strictly to submission guidelines provided by schools.
• Follow up with recommenders , thank them for their time and effort, and share good news once you have been accepted into a program.

4. Prepare a Convincing Statement of Purpose: Personal Statements for Graduate School

The statement of purpose is essential for gaining entry into top graduate programs. It serves as an introduction to your research interests and why the specific program appeals to you.

But really – it’s a lot easier when you keep calm and follow these guidelines instead:

• Find in-depth resources to help navigate the process of writing personal statements for grad school .
• Align your research goals with the faculty's research within the program to demonstrate a good fit and understanding of the department's mission.
• Addressing your weaknesses in the SOP can be beneficial, showcasing your willingness to improve.
• Keep the SOP concise , ideally not exceeding two pages.
• Check for mistakes and ensure the correct documents are attached to the right institution.

5. Study for Standardized Tests: GRE vs. GMAT, Explained

To be a competitive applicant in many graduate programs, you’ll need strong scores on tests like the GRE or GMAT. Although many schools, like SMU, have adopted a more holistic approach to graduate admissions, graduate admissions exams are still relevant.

There are a few things you can do to prepare — and ace — the test:

• Understand the bird’s-eye-view with comprehensive resources to help you pass the GRE.
• Get official guides , like the ones on ETS’s website , to learn the format and practice questions.
• Develop a study schedule . Regular practice over months is key.
• Consider a prep course or online resources for support.
• Practice pacing yourself with timed sections.
• Stay motivated by setting goals and celebrating progress.

6. Polish It: Why Your CV for Grad School Matters

Creating a curriculum vitae doesn’t have to be complicated, but it is necessary for applying to grad school. Admissions committees will look for a few things when it comes to this document, so make sure you prepare your CV the right way:

• Understand the difference between a resume and a CV .
• Use a simple and consistent format with clear headings, bullet points, and a standard font to ensure readability.
• Develop a master file containing all your professional and academic history, and then create tailored versions of your CV for each program.
• Regularly update your CV with current information, including new job positions, projects, and contact details to keep it fresh and easily editable.
• Keep your CV concise , focusing on the most relevant and impactful information, and only provide extensive details in your cover letter or during interviews.

7. Research Financial Aid For Graduate School

To get the greatest return on your investment, you can offset grad school costs with various types of financial aid:

• Scholarships
• Fellowships
• Assistantships

Thankfully, securing funding can be easier with the help of university websites and scholarship databases. The key is to make sure you take advantage of them:

8. Submit Applications on Time: Knowing When to Apply To Grad School

Above all, whether you meet deadlines during the application process can be a major difference between a successful application — or an unsuccessful one. Setting up a system that works for you can help avoid this dilemma:

• Consider making a calendar highlighting every application deadline for your target programs.
• Set reminders to complete and submit components well ahead of time
• Request materials like transcripts and recommendation letters early to avoid delays
• Double-check that all required items are complete and accurate

9. Get Feedback (and Proofread!)

As obvious as it sounds, a professional, mistake-free application leaves a lasting positive impression.

When you’ve been staring at the same application for too long, sometimes you miss those little mistakes that can be a deal-breaker for competitive programs. That’s why seeking feedback from professors, mentors, and advisors who have “fresh eyes” is invaluable for improving your application package. Their insights can help you present your qualifications and goals more compellingly (and fix any errors in the process!).

10. Prepare for Grad School Interviews

Some graduate programs require interviews to evaluate your communication skills, motivation, and program fit. If you come prepared for graduate school interviews , you’ll already have an edge over applicants who didn’t spend that extra time and effort: 

• Research the interview process for each school. Understand who will be interviewing you, and determine if they will have access to your application materials.
• Know the commonly asked interview questions and practice answering them.
• Come prepared by arriving early, dressing professionally, and bringing important documents like your resume, CV, and questions for the interviewer.
• Be ready to talk confidently about yourself and highlight why you’re a good fit for the school.
• Be mindful of nonverbal communication by practicing good posture, maintaining eye contact, and relaxing.
• Show gratitude by thanking the faculty and staff after the interview.

Applying to SMU Graduate Programs Made Simple

At SMU, we understand the graduate school journey. We know that when we foster a supportive, engaging environment, applicants and current students can have what they need to thrive.

If you’re looking to apply to a graduate program, you might have questions like:

• Which documents and materials are required for the application, and what is the best way to gather and submit them?
• Are there any standardized tests (such as the GRE or GMAT) that I need to take, and how can I adequately prepare and submit them?
• How competitive is the application process for the programs I am interested in, and what can I do to strengthen my application and increase my chances of acceptance?

The good news? You don’t have to go it alone.

We’ve put together a resource with everything you need to know so you don’t have to. Read our guide, How to Apply to Graduate School at SMU , to find guidance on all of these questions and more. 

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• PhD/Master's Application Process

Who is Eligible to Apply? 

If you have completed your undergraduate degree (bachelor's or equivalent) or will have completed it prior to your intended matriculation date at Yale, you may apply to the Graduate School of Arts and Sciences (GSAS).

A Master's degree is not required to apply for a PhD at Yale, although some programs give preference to applicants with post-baccalaureate training. Consult your program of interest directly for information on how it evaluates applications.

We value diversity of all kinds at the Graduate School, and we encourage students from all backgrounds to apply if Yale is a good fit for your intellectual and professional goals. All are welcome to apply, without regard to citizenship or immigration status, socioeconomic level, race, religion, gender identification, sexual orientation, disability, etc.

Requirements for All PhD and Master's Degree Applicants

You will need to provide the following with your application for admission:

• A statement of academic purpose. You will find the prompt for the statement of purpose in our Application Question FAQs . 
• A list of all the prior colleges or universities you have attended, accompanied by unofficial transcripts from each school. Unofficial transcripts should be uploaded with your application. Official or paper transcripts are not needed at this time. 
• Three letters of recommendation. Enter the names of your recommenders directly in the application and they will receive a link to upload a letter on your behalf. 
• $105 application fee or fee waiver. 
• Standardized tests . GRE requirements vary by program. TOEFL or IELTS are necessary for most non-native English speakers. 
• Resume/CV . 
• Some programs have additional requirements, such as a writing sample . You can find information about any specific requirements on the program's website. 

Where Do I Begin?

Decide whether you will apply for a PhD or a terminal Master’s (MA, MS) in one of the programs available at the Graduate School of Arts and Sciences . (Note that you will earn one or more Master's degrees en route to a PhD.) Learn about the program: its faculty, course offerings, and resources. Read the faculty's research publications. If you can identify and articulate why the program is a good fit for you and show how your preparation and interests align well with it, you will have a strong application.

A note to students applying to one of Yale’s professional schools or programs:

• If you are applying for a PhD in Architecture, Environment, Investigative Medicine, Law, Management, Music, Nursing, or Public Health; for an MS in Public Health; or for an MA in Music, be sure to use the Graduate School of Arts and Sciences PhD/Master's application.
• If you are applying for any other degree at one of the University’s professional schools (Art, Architecture, Divinity, Drama, Environment, Global Affairs, Law, Management, Medicine, Music, Nursing, and Public Health), visit that school’s website for further instructions. Those programs have separate admissions policies and processes that are administered by the professional schools, not GSAS.

Application deadlines vary by program, so please see Dates & Deadlines for information about your program of interest. 

All new students matriculate in the fall. The admissions process begins nearly a year in advance of matriculation.

Some PhD and Master’s degree programs require Graduate Record Examination (GRE) scores. Check your program's standardized testing requirement before you apply. 

In addition, applicants whose native language is not English may need to take an English Language test (TOEFL or IELTS).

The application for Fall 2024 entry is closed. The application for Fall 2025 entry will be available starting in mid-August 2024. 

Be sure to complete and submit the application before your program's application deadline. 

Your application fee or an approved fee waiver is due upon submission of your application. 

Your letters of recommendation do not need to be received before you will be able to submit your application. However, since programs begin reviewing applications shortly after the respective application deadline, please be sure that your letters of recommendation are submitted promptly.

What Happens After I Submit My Application?

The faculty admissions committee in each department and program begins reviewing applications shortly after their application deadline. Led by the director of graduate studies (DGS) or director of graduate admissions (DGA), the committee will recommend students for admission to the Graduate School. Once confirmed by the deans of the Graduate School, the admissions office will release final decisions to applicants.

Unlike undergraduate admissions, the admissions office and staff of the Graduate School maintain the application, the application process, and other administrative transactions, but the admissions staff does not review applications or make admissions decisions. That responsibility is handled by the faculty of each department or program.

Most admissions decisions are provided between February and early March. You will receive an email notification when your admissions decision is available.

If you are accepted for admission, you will need to decide if you wish to accept our offer by April 15. We abide by Council of Graduate School's April 15 Resolution , regarding graduate financial support. 

Ready to apply? Begin your application today.

PhD/Master's Applicants

• Why Choose Yale Graduate School?
• Dates and Deadlines
• Standardized Testing Requirements

Non-Degree Program Applicants

Looking for non-degree programs? In some cases, it is possible to enroll at the Graduate School as a non-degree student. Non-degree students receive a transcript and many of the benefits of being a Yale student, but do not earn a degree upon completion of their enrollment. We offer three types of non-degree programs.

• Non-Degree Programs

Are you seeking one-on-one college counseling and essay support? Limited spots are now available. Click here to learn more.

15 Best Online Doctoral Programs/PhD Programs – 2024

April 24, 2024

If you’re looking to attain a terminal degree but want to skip the commute to campus, an online doctoral program might be a great option for you. As our world becomes increasingly digital, many top universities have branched out into online learning, offering online PhD and doctoral programs that are just as rigorous as their in-person counterparts. Online graduate education can offer aspiring doctoral students flexibility, a high-quality education, and the option to continue working while pursuing a degree.

Many of the universities below in our round-up of the best online doctoral programs offer degrees in education—a common track for teachers looking to advance their careers. But universities across the country offer a wide range of degrees in everything from engineering management to library science. Read on for everything you need to know as you consider applying.

The Best Online Doctoral Programs – How Long Does It Take to Get a Doctoral Degree Online?

Online doctoral programs are often designed with full-time professionals in mind, prioritizing flexibility so that you can complete your degree at your own pace. Program lengths will vary, but most will take four to seven years. For students who need to take things slower, many programs offer options to spread degree requirements out over time. When applying, here are a few good questions to ask your admissions officer:

• How long do most graduate students take to complete their degrees?
• Are there flexible options for how many courses you’ll take per term?
• Will you pay tuition per semester or per credit hour? If paying by credit hour, will you able to choose how many classes you take each semester?
• Will you be required to write a dissertation? If so, how long do students usually take to write them?

The Best Online Doctoral Programs – Is an Online PhD Program a Good Fit for Me?

There’s no denying it: online doctoral programs are different than traditional ones. Many traditional PhD programs are designed for future academics, aka for graduate students who intend to apply for jobs as university professors after graduation. Traditional PhD programs are full-time, research-focused, in-person, and often offer graduate students funding in exchange for teaching or research assistant responsibilities. Online doctoral programs do also involve research, but most online graduate students are not full-time students. Rather, many students enrolled in online doctoral programs are working professionals who attend classes in the evenings or asynchronously. With that in mind, an online program can be a fantastic opportunity to further your current career.

An online doctorate program could be a great fit for you if:

• You want to advance your career. A doctorate can lead to further opportunities for promotion and certain fields offer automatic pay increases for people with advanced degrees.
• You love research and want to develop expertise in a topic that fascinates you.
• You learn well in online settings, including asynchronous classes.
• You plan to continue working while you study.

Online doctoral programs typically do not offer their students funding, though there may be scholarships and grants available to you.

The Best Online Doctoral Programs – What to Consider When Choosing an Online Doctorate Program

Since a doctorate can take 4-7 years or more to complete, choosing the right school for you is a huge decision. Our list below dives into many details you’ll need to know like acceptance rate, retention rate, and cost of tuition. It’s important to consider big-picture factors such as:

• Time to complete degree
• Professors and mentors—you’ll want to make sure you can study with faculty who have expertise in your academic interests
• Flexibility—does the program fit with your schedule? Do they require any in-person meetings?
• Graduation rate—ask your admissions officer for the most recent figures

You’ll also want to consider whether you want to pursue a PhD or a doctorate degree. If you’re pursuing a PhD, you can expect to focus more significantly on academic research and you’ll need to complete a dissertation. A doctorate is an equivalent degree that is less focused on academic research and may not require a dissertation. Doctorates can often involve more career development or hands-on practicum experience.

The Best Online Doctoral Programs – Are Online PhDs Respected?

Yes, online doctoral programs are just as rigorous and respected as their in-person counterparts. If you hope to earn a tenure-track faculty position at a university, it’s likely a traditional PhD program will be a better route. However, if you’re seeking a doctorate for career advancement and further learning, an online doctoral program can be a great fit. Many of the most prestigious universities offer online programs, and your diploma will likely not specify whether you completed an online or traditional degree.

The Best Online Doctoral Programs – What Do I Need to Apply?

Application requirements will vary depending on the program you’re applying to. All programs will require your academic transcripts, many require letters of recommendation, and some require GRE scores. On top of that, some programs will require a personal statement or writing portfolio. Contrary to what you might think, Master’s degrees are not always required for admission to online doctoral programs.

The Best Online Doctoral Programs/PhD Programs

1) university of florida.

Located in Gainesville, the University of Florida offers 10 different online doctoral programs . Well known for its graduate programs in education, educators can pursue PhDs in educational leadership, special education, computer science education, among other options. UF also offers online programs in nursing, Latin and Roman studies, microbiology, and a few other fields. Established in 1853, UF is a flagship state university with a strong reputation.

• Graduation Rate: 89%
• Acceptance Rate: 31%
• In State Tuition: $6,380
• Out of State Tuition: $28,658
• Application Requirements: Application portfolio (sample essays or projects), GRE scores, minimum undergraduate GPA of 3.4 or graduate GPA of 3.5, letters of recommendation

2) George Washington University

George Washington University ’s Department of Engineering Management and Systems Engineering leads the way with the university’s most comprehensive online PhD offerings . Through them, students can pursue doctoral degrees in cybersecurity analytics, engineering in artificial intelligence, systems engineering, or engineering management. Educators can also pursue well-respected degrees in education leadership and human and organizational learning.

• Graduation Rate: 85%
• Acceptance Rate: 43%
• Tuition: $31,770
• Application Requirements: GRE scores, personal statement, letters of recommendation, academic records

3) Johns Hopkins University

• A ten-year-old program , Johns Hopkins ’ online PhD in education allows students to specialize in digital age learning, entrepreneurial leadership, urban leadership, and other topics. Note their high graduation rate: Johns Hopkins is a competitive program , but admitted students are well-supported on their path to graduation.
• Graduation Rate: 94%
• Acceptance Rate: 11%
• Tuition: $57,010
• Application Requirements: Master’s degree, minimum GPA of 3.0

Best Online Doctoral Programs/PhD Programs (Continued)

4) texas tech university.

Texas Tech University offers a wide range of online and hybrid PhD programs that provide their students flexibility as they work toward completing their terminal degree. An affordable university in Lubbock, Texas Tech is a great place for future doctors of education, consumer science, technical communication, engineering management, and financial planning.

• Graduation Rate: 63%
• Acceptance Rate: 70%
• In State Tuition: $6,788
• Out of State Tuition: $14,968
• Application Requirements: Academic transcripts, portfolio and personal statement varies by program

5) Iowa State University

Although Iowa State University ’s online doctorate programs require some in-person meetings, ISU may still be a good fit for online students. With more uncommon online doctoral programs in hospitality management and apparel, merchandising, and design, ISU offers flexible routes to completing your dissertation.

• Graduation Rate: 75%
• Acceptance Rate: 88%
• In State Tuition: $9,758
• Out of State Tuition: $24,720
• Application Requirements: Academic records, minimum 3.0 GPA

6) University of Alabama

Online University of Alabama students may miss out on a lively campus culture and football games, but they can still take advantage of UA’s top-notch academics. Well-known for its online education graduate programs, UA also offers programs in social work, communication and information sciences, and engineering.

• Graduation Rate: 72%
• Acceptance Rate: 80%
• In State Tuition: $11,940
• Out of State Tuition: $32,300
• Application Requirements: GRE scores, academic records

7) University of Missouri

One of the most robust in terms of online offerings, the University of Missouri ’s online PhD classes are taught by the same professors who teach Mizzou’s in-person classes. Mizzou offers programs in education and nursing. They also allow students to pursue doctorates in harder-to-find subjects like health sciences, agriculture, architecture, and library science.

• Graduation Rate: 73%
• Acceptance Rate: 82%
• In State Tuition: $9,478
• Out of State Tuition: $25,946
• Application Requirements: Academic record, minimum GPA of 3.0, portfolio and personal statement varies by program

8) University of North Carolina Chapel Hill

One of the oldest public universities in the U.S., University of North Carolina – Chapel Hill is known as a leader in education. UNC Chapel Hill offers just three online PhDs: public health, nursing, and education. Although some online classes require in-person or proctored final exams, doctoral requirements can mostly be completed online.

• Graduation Rate: 91%
• Acceptance Rate: 25%
• In State Tuition: $9,208
• Out of State Tuition:  $36,891
• Application Requirements: GRE scores, academic records, letters of recommendation, personal statement

9) Georgia Southern University

Located in Savannah, Georgia Southern University works hard to create an environment of support and collaboration, even online. One of the more robust programs out there, GSU offers respected online programs in public health, nursing, education, and engineering.

• Graduation Rate: 54%
• Acceptance Rate: 91%
• In State Tuition: $4,986
• Out of State Tuition: $19,890
• Application Requirements: Minimum GPA of 3.0

10) Indiana University

Indiana University allows students to study at their own pace through flexible online doctoral programs. One of the only schools to offer online programs in music therapy and philanthropy leadership, IU also allows students to pursue tracks in health sciences, education, and computing and technology. Most classes are asynchronous and students can take courses through any IU campus.

• Graduation Rate: 41%
• Acceptance Rate: 92%
• In State Tuition: $9732
• Out of State Tuition: $21,160
• Application Requirements: GRE scores, academic record

11) Mississippi State University

A solid option for future doctors of philosophy, Mississippi State University is a research-focused and inclusive university. An especially strong option for those looking to study engineering or computer science, MSU offers 9 different majors within those fields.  MSU also offers tracks in plant science and education leadership.

• Graduation Rate: 64%
• In State Tuition: $9,398
• Out of State Tuition: $25,444
• Application Requirements: Academic record, letters of recommendation, personal statement

12) Appalachian State University

Although Appalachian State University is known for its beautiful setting in Boone, North Carolina, App State still has much to offer online students. This school offers only one part-time PhD program in education leadership , but its affordability compared to other programs makes this school stand out.

• In State Tuition: $4,839
• Out of State Tuition: $18,271
• Application Requirements: Academic record, GRE scores or 3.0 minimum GPA, Master’s degree

13) Purdue University

An online doctoral program that maintains a high standard of excellence, Purdue is a great place for future doctors of technology, educational leadership and policy, and higher education. Purdue graduate students can expect to co-author papers with faculty and gain hands-on experience in research.

• Graduation Rate: 38%
• Acceptance Rate: 30%
• Tuition: $420 per credit

14) Concordia University Chicago

Concordia University ’s online doctoral programs allow students to complete their degree in three to five years. Through their shortened term system, students take 8-week classes and then write their dissertation in their final three semesters. A leader in online doctoral programs, Concordia offers paths in strategic innovation, healthcare management, education leadership, and organizational leadership.

• Tuition: $9,090
• Application Requirements: Academic record, Master’s degree with minimum 3.0 GPA, letters of recommendation, portfolio and personal statement varies by program

15) Clemson University

A public school in South Carolina, Clemson aims to prepare online doctoral students for diverse career paths. Proudly offering programs that are difficult to find elsewhere, Clemson graduate students can study healthcare genetics and parks, recreation, and tourism management. Education professionals can complete degrees in education systems, learning science, and teaching, literacy, language, and culture.

• Graduation Rate: 84%
• Acceptance Rate: 49%
• In State Tuition: $10,600
• Out of State Tuition: $22,050
• Application Requirements: Academic record, letters of recommendation, portfolio and personal statement vary by program

The Best Online Doctoral Programs – Additional Resources

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Christina Wood

Christina Wood holds a BA in Literature & Writing from UC San Diego, an MFA in Creative Writing from Washington University in St. Louis, and is currently a Doctoral Candidate in English at the University of Georgia, where she teaches creative writing and first-year composition courses. Christina has published fiction and nonfiction in numerous publications, including The Paris Review , McSweeney’s , Granta , Virginia Quarterly Review , The Sewanee Review , Mississippi Review , and Puerto del Sol , among others. Her story “The Astronaut” won the 2018 Shirley Jackson Award for short fiction and received a “Distinguished Stories” mention in the 2019 Best American Short Stories anthology.

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Graduate Profile: Samirah Jaigirdar, MTS ‘24

How I've Changed   

The growth I’ve experienced at HDS, both personal and academic, has been beyond anything I expected. A key takeaway for me is the importance of embracing curiosity without reservation. I'm continually inspired by the innovative work of my peers, motivating me to explore new frontiers in academia. 

Memorable Moment 

One memorable event from the fall of 2022 was the Halloween Dance, where students and faculty, including the Dean of HDS, spontaneously participated in a line dance. 

Favorite Class or Professor 

This is a tough question. It would be a tie between Dr. Teren Sevea's "What is Lived Islam?" and Dr. Swayam Bagaria's "Interreligious Dynamics of South Asia." While both classes are tangentially related to my research interests, they were both instrumental in pushing me out of my comfort zone and making me think critically about my own work and the methods I hope to use. 

Message of Thanks   

First and foremost, I would like to express my deepest gratitude to the best mom and friends a budding academic could ask for! Thank you for diligently proofreading my papers, encouraging me to pursue my research, and reminding me that there is always joy in life (I just have to remember to look). Secondly, I am immensely thankful for the faculty and mentors who I have been lucky enough to learn from at HDS: Teren Sevea, Jocelyne Cesari, Swayam Bagaria, Hussein Rashid, Diana Eck, and Ellie Pierce. Lastly, a huge shout-out to the HDS Admissions team - Odeviz Soto, Margaret Okada-Scheck, John Rzasa, Alessandra Luedeking, and Victoria Quint - for making Harvard feel like home.  

What I Hope to Be Remembered By 

People usually know me as the girl who studies religion and violent extremism, but I also hope people remember me for my jokes, kindness, and soft spots for Lamont's basement and iHop's French toast.  

Future Plans 

I will be starting my PhD in International Relations at Georgetown University this fall! I hope to continue researching religion, counterterrorism, and political violence in South Asia.  

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