publishing industry cover letter

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Convincing Cover Letter for Publishing Industry: Sample + Tips

Are you that person whose nose is always deep into some new title? Do most types of printed periodicals appear oddly fascinating to you? Well, then you are probably well-suited for a career in the publishing industry. 

Despite our collective obsession with digital — and the ubiquity of bite-sized blog posts — a real book still remains an in-demand product too. Last year, the US book industry generated over $26.5 billion in revenue with print book figures improving. And that means that many publishers are once again on a hiring spree.

To land a job with some cool publisher, you gotta have a polished resume. But more importantly, you need to submit a compelling cover letter too. After all, it’s your best way to show your word mastery. 

But even experienced editors often struggle to come up with the right words to frame their achievements. So we’ve created this sample cover letter for publishing jobs as a writing prompt for you. Scroll to the bottom for some extra tips too! 

Publishing Jobs Cover Letter Sample (Word version)

Here’s a sample cover letter for an experienced romance novels editor, looking to work with a national publisher. 

Download cover letter example (.docx)

Cover Letter Example for Publishing Industry (text version)

Dear Mariam Smith,

Do you know how I recognize a potential best-seller? If the first ten pages leave me thoroughly hooked, it’s a strong contender.  My cover letter for an open position of Romance Novel Editor with Clarks and Spencer Publishing isn’t a real pageturner, but it hopefully will provide an interesting narrative into my professional experience and abilities that can be of use to your company.

My journey towards the publishing industry began when I was 6. That’s when I wrote a short love story about a princess and an ice cream delivery man (non-trivial theme, I know). Then I tried to persuade my parents to let me print several copies to give away to my friends. But my mom said that book publishing isn’t free, so I do need to finish several chores first if I want my novel to see the light of day. Since then, I’ve learned a lot more about the publishing industry during my 5 years as an Associate Essay Editor with Angies’ Publishing House and as Romance Features Editor at Wedding Magazine. 

Additionally, I provide manuscript editing services as a freelancer to self-published romance authors, specializing in period dramas — a genre where Clarks and Spencer Publishing certainly excels. Joanne Monroe and Andy McKinzey are two of my long-term favorite authors, whose your house published. 

Apart from having strong copyediting skills, I’m also experienced with the operational side of the business. I can provide creative direction and vision for book illustrations, liaise with authors and agents, and otherwise facilitate the titles acquisition process. 

For previous samples of my work and references, please check my personal website kaylaeditorialservices.com. If you have further questions, don’t hesitate to contact me. 

Kayla Devis 

How To Write A Cover Letter for Publishing Industry Jobs

Since you are in the business of words, your cover letter should be coherent, well-narrated, and a bit artistically articulate. After all, you’d like to advertise your personal writing skills too and there’s no better way to do that than in a cover letter.

Still, your cover letter should respect the “unspoken” code — provide background into your work experience, core competencies, and motivation for joining this particular company. To communicate all of the above within one page, follow these actionable tips. 

1. Explain Your “Why”

Why are you so interested in the publishing industry? Why do you want to work for our company? These are the questions nearly every employer in the industry asks. And they want to see answers to them in your cover letter. 

As Carolyn Zimatore, Director, Talent Management at HarperCollins Publishers puts it : 

“I am not sure which is worse: a generic cover letter that says “I would like the open position at your company” without any mention of what the company is or what the job is or why you want the job, or no cover letter at all.”

So before you put any words down, take a five and research the company . Look into the type of genres they are mostly publishing. Check recent authors. Bring up industry awards. There are a lot of small nuggets you can dig up to make your letter sound as if you intimately know their business. 

2. Use Some Storytelling 

Most people join the publishing industry because they are obsessed with great stories. Show your appreciation of a good narrative by weaving in a quick personal story into your letter like the applicant does in the letter above. Just remember to err on the side of brevity. A cover letter isn’t a novel. So keep your story short and sweet as the author does in the sample above. 

3. Advertise Some Extra Skills 

If you want to work in the publishing industry, you need to have exceptional writing and editorial skills. But that’s what every other job applicant will highlight too. So instead of focusing on just that, bring up some of the “extras” you have. Are you an amazing negotiator and can get the needle moving with agents? Are you a maven when it comes to writing jacket copy and sales notes? Do you also happen to be obsessed with numbers and can do baseline sales projections, price research, and other analytical tasks? Bring all of these complementary skills in your cover letter!

Here are several other in-demand skills for editorial jobs in the publishing industry:

• Publishing process coordination 
• Author relationship management 
• Typography and illustration 
• Market research 
• Deal management 
• Payment records management 
• P&L management 
• Backlist project coordination 

Final Thoughts

Landing a job in the publishing industry is a dream for many bookworms. But don’t let this be just a dream — take proactive steps to get your foot in the door. Sure, such jobs are competitive, but with a little bit of persistence and the right attitude, you’d be able to break into it!

Elena runs content operations at Freesumes since 2017. She works closely with copywriters, designers, and invited career experts to ensure that all content meets our highest editorial standards. Up to date, she wrote over 200 career-related pieces around resume writing, career advice... more

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How to Write a Cover Letter to a Publisher

• Advice for Writers , Publishing Your Book

Writing a Great Cover Letter Is Key to Publishing Your Manuscript

Are you ready to embark on a thrilling adventure into the world of publishing? Whether you’re a seasoned wordsmith or a budding author, an attractive publishing cover letter is the golden ticket to capturing a publisher’s attention and getting your book on shelves. Though writing a cover letter can be a daunting task, fear not! We’re here to help unravel the mysteries of how to write an engaging, effective cover letter to a publisher.

Once you’ve got yours together, you can submit your cover letter and manuscript to our team here at Atmosphere Press!

A Thoughtful Opening

First, let’s talk about the basics: the salutation. It may be tempting to take the easy road and slap on a standard “To Whom It May Concern,” but this is a chance to personalize the letter and show the publisher you’ve done your homework. Avoid generic greetings that scream “copy and paste,” and instead do some research and address your cover letter to a specific person (usually the acquisitions editor of the publishing house). This will make your letter stand out like a phoenix rising from the ashes!

Generic: To Whom It May Concern, Personalized: Dear [Acquisitions Editor’s Name], Example: Dear Ms. Smith,

A Quick Hook

Next, your cover letter should include your name and a brief introduction to yourself and your work. Hook the reader and dazzle them with your passion. Share why you’re interested in their publishing house and why your manuscript is a perfect fit. Be genuine and let your enthusiasm shine through. Remember, you’re not writing a résumé—you’re crafting a tale to bewitch the publisher. It’s important to keep it concise, as publishers receive countless submissions and don’t have time to read lengthy letters, no matter how engaging they may be.

Introduction: My name is [Your Name], and I am thrilled to submit my manuscript for your consideration. Example: My name is John Doe, and I am an avid fantasy writer excited to share my latest work with Atmosphere Press.

Pitch Your Book!

Now it’s time to weave your writing spells and cast a spellbinding synopsis of your manuscript. Keep it brief but punchy. Highlight the unique and captivating aspects of your story. Avoid spoilers and focus on the plot, characters, and setting. Use descriptive language that paints a vivid picture in the publisher’s mind and leaves them hungering for more.

Then let the publisher know why your manuscript will be a bestseller—cast a confidence charm! Share your target audience, market research, and any promotion ideas you have in mind. Show them you’re not just a one-hit wonder, but a writer who’s willing to put in the effort to make your book a success. Be bold, but not boastful, and let the publisher know you’re ready to rock the literary world with your words.

Blurb: My manuscript is a thrilling tale of adventure set in a world where magic reigns supreme. Example: My manuscript, The Chronicles of Eldoria , follows the journey of a young mage who must unravel the mysteries of an ancient prophecy to save her kingdom from darkness.

After pitching your book, let the publisher know what makes you the chosen one to pen this tale. Share your writing credentials, awards, and any relevant publishing credits. Don’t worry if you’re a rookie writer without a long list of accolades; you can still work magic by sharing your writing style, your love for the genre, and your unique perspective as an author.

Awards: I have received several awards for my short stories and poetry. Example: I am the winner of the 2023 Fantasy Writers Guild Short Story Contest.

A Strong Closing Statement

Finally, the closing flourish: end your publishing cover letter with a gracious goodbye. Thank the publisher for their time and consideration and express your sincere interest in their feedback or the opportunity to submit your manuscript for review. Avoid begging or pleading and maintain a professional tone. Leave them with a warm and positive impression, and they’ll be eager to take the next step on the publishing journey with you.

And there you have it—a guide to crafting a cover letter that will charm the socks off of any publisher. Remember, a well-written cover letter is the key to unlocking doors of opportunity in the publishing world. So, channel your inner wordsmith, sprinkle some humor and creativity, and let your cover letter work its magic! With these tips in mind, you’ll be well on your way to enchanting your would-be publisher and getting your work published.

Gratitude: Thank you for considering my submission. I look forward to hearing from you. Example: Thank you for your time and consideration. I am eager to discuss how The Chronicles of Eldoria could find a home with Atmosphere Press.

Some bonus tips to make your cover letter even more enchanting:

— Avoid using clichés or overused phrases. Be original and let your unique voice shine through.

— Keep it professional. While humor and creativity are encouraged, make sure your cover letter maintains a professional tone and is free from any inappropriate language or jokes.

— Customize each cover letter! Avoid using a generic template and tailor your letter to the publisher you’re submitting to. Research their publishing house, submission guidelines, and recent publications to show that you’ve done your homework.

— Follow submission guidelines. Publishers often have specific guidelines for submitting cover letters and manuscripts; follow these meticulously to show that you’re a professional and detail-oriented writer.

— Proofread, proofread, proofread! Don’t let any sneaky typos or errors break the spell. Double-check your grammar, spelling, and punctuation, and consider asking a trusted friend or fellow writer to review your cover letter as well.

Further, there are plenty of online resources available to help you in writing a cover letter!

Writer’s Digest and The Write Life offer numerous articles, guides, and webinars on various aspects of the publishing process, including crafting effective cover letters.

You could also check out Query Shark , where literary agent Janet Reid critiques real query letters and provides insights into what works and what doesn’t in submissions to agents and publishers, or peruse Manuscript Wish List , a database where literary agents and publishers share their specific manuscript preferences. Writers can browse through the listings to get a sense of what publishers are looking for and tailor their cover letters accordingly.

Still Need Help Writing a Cover Letter?

Strange as it sounds, sometimes writing an effective publishing cover letter is one of the most difficult steps for even the most accomplished writers. What’s more, it’s just one step within the publishing process, alongside choosing the best publisher, ensuring your book is polished, and identifying the best target markets and audience for your book.

If you’re feeling overwhelmed, our expert publication team at Atmosphere Press offers free publication consultations to help budding authors take the next step. Schedule yours today !

• authors , publishing , writers

Atmosphere Press is a selective hybrid publisher founded in 2015 on the principles of Honesty, Transparency, Professionalism, Kindness, and Making Your Book Awesome. Our books have won dozens of awards and sold tens of thousands of copies. If you’re interested in learning more, or seeking publication for your own work, please explore the links below. 

Atmosphere Press was founded in 2015 on the principles of Honesty, Transparency, Professionalism, Kindness, and Making Your Book Awesome.

We hold true to those principles today.

© Atmosphere Press, all rights reserved. 7107 Foxtree Cove, Austin, TX 78750

Submit Your Book Manuscript Here

Atmosphere Press is reading for potential publication in all genres, with no restrictive submission guidelines. You will receive a response within two weeks!

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How to Get Into Publishing

Tips to help navigate the process of finding a career in the publishing world..

Thank you for your interest in Penguin Random House! The ins and outs of breaking into book publishing have long been opaque. As part of our efforts to build a more diverse community of employees and create more pathways to publishing, we’ve created this guide to help demystify the process. While these tips and resources are predominately for entry-level or mid-level professionals, there are takeaways that can be utilized at all levels of a publishing career. This guide highlights our processes at Penguin Random House, and you may find some differences from company to company.

Step One: Educate Yourself

Find out as much as you can about the company and the overall industry. Bookjobs.com is a great resource to get started. Book publishing is a complex industry, and being well-versed in how it all works can feel daunting. Don’t worry — there’s no need to have it all figured out before you apply for a position at PRH, but here is a glossary of publishing terms that will help get you oriented.

Penguin Random House U.S. is a 5,000+ person organization made up of five publishing divisions, many corporate departments, and several distribution facilities. Positions within corporate areas such as Consumer Marketing, Diversity Equity and Inclusion, or Finance focus on Penguin Random House as an overall corporation. Conversely, a position within a publishing division focuses on the books published by that division or a particular imprint within that division. An imprint is the name applied to a publisher’s line of books — for example, Berkley is a romance, sci-fi/fantasy, and mystery imprint within our Penguin Publishing Group division. We have roles that fit a diverse range of expertise and interests, so be sure to browse our open positions frequently! 

Many people believe you need to be an English major to pursue a publishing career, which isn’t true. There are many jobs within publishing, and we don’t require a college degree for most of our roles at Penguin Random House. Here are some of the areas of our industry that various majors and backgrounds may translate well to.

Follow social handles for publishing houses and imprints (follow the PRH Instagram , Facebook , Twitter , and LinkedIn accounts). This is a great way to stay up to date with the books that are being published, what is trending, and what the overall feel for a particular imprint or publisher is.

Step Two: Get Yourself out There

Network in any capacity that you can.  Whether it’s through platforms like Twitter or Reddit, volunteer opportunities through organizations such as We Need Diverse Books , or connecting with alumni groups, there are many ways to forge meaningful relationships with members of the publishing industry. Networking in a virtual world has its own unique challenges but might also open doors that traditional networking cannot. For example, virtual coffees or events with individuals from different states or countries are now possible without leaving your home, making these meetings far more convenient and accessible. 

Use LinkedIn to connect with professionals at the companies and within the areas of publishing that you are interested in. Reach out to any peers you have commonalities with. Whether you attended the same school, live in the same town, or simply have the same interest in publishing, these shared experiences may bolster your connection with someone. When reaching out, introduce yourself and touch on any shared interests or experiences in a brief message – anything that may help the conversation flow naturally.

Penguin Random House is committed to building a more diverse workforce, which is equitable and inclusive for everyone. We Need Diverse Books , POC in Publishing , Blk + Brwn Book Designers , Latinx in Publishing , and Disability in Publishing are a few great resources for members of marginalized groups who are interested in publishing to build community.

We love finding non-academic organizations with whom we can forge new partnerships. Please complete this form if an organization you are affiliated with would like to partner on information sessions, networking events, and more.

Additionally, we partner with colleges and universities across the country to provide greater access to early career opportunities like internships and entry-level positions. Through our campus partners, we can offer candidates varying levels of priority and access to tailored programming for their respective campuses and students.  

Would you like us to consider including your college or university, or high school, in Penguin Random House’s outreach efforts? Some possible offerings, if selected for inclusion, are invitations to publishing information sessions, panels, and other networking opportunities. To request a school to include in our outreach efforts, click here .

Apply to an internship program. Many publishing houses, including Penguin Random House , as well as literary agencies and book reviewers, offer internship opportunities. These are a great way to learn about the industry, give you some relevant experience, and may help you decide what area of publishing you are interested in pursuing. Penguin Random House offers paid remote internships in the spring, summer, and fall.  

You don’t need publishing experience to pursue an internship at Penguin Random House. When applying, be sure to highlight any of your life, educational, and work experiences that would lend themselves to the responsibilities listed in the program you’re applying for. Information on how to best tailor your resume and cover letter can be found in Step Three of this guide.

We partner with many organizations to help expand the representation of our internship recruitment efforts. Some of these partnerships are with Project Basta , Bottom Line , Prep for Prep , Center for Communication , and Sigma Tau Delta . Depending on your situation, it might make sense to join an organization like this, which may include access to networking events, educational opportunities, and inside access to job postings. Some of these organizations have requirements such as being actively enrolled in college, so check out their respective websites to ensure you meet their qualifications.

Step Three: The Application Process

View our open jobs on the Penguin Random House Careers site .  For information on new roles, resume and cover letter tips, and more, follow our Careers Instagram , Facebook , and Twitter pages.

Read through the job description. The job description is carefully crafted by the Hiring Manager(s) and Recruiter to find candidates that fit the needs of the role and will include what the key aspects of the position are.

Research. If, for example, you aren’t familiar with the particular imprint of a role you’re applying for, search the company website for the genres and titles they publish. If you enjoy contemporary romance novels and the open job exclusively publishes westerns, perhaps there is an imprint that would better suit your interests. Once you discover the imprints you think you’d enjoy working for, make sure to state why in your application and/or cover letter. 

A strong resume can help you stand out. Each individual open role has its own requirements. If your experience matches the job description, be sure to present your credentials in a way that reflects those specific needs. Not sure where to start? For more information on crafting an effective resume, click here .

Another way to grab a Recruiter’s attention is through a cover letter . Not all of our postings require cover letters, but for those that do, it’s important to include one. As a publishing company, we’re passionate about the written word and would like to hear your distinctive voice. We want to know why you want to work in publishing, what you like to read or what other media you consume, and what your communication style is like. A cover letter is also an opportunity to express how your skills and experience, as well as your interests, align with the position.  

Canva has fillable templates that make resume and cover letter building easy. (And it’s free!)

In both your cover letter and resume, utilize keywords that show the link between your skills and interests and the job requirements. Keywords are words and phrases that relate to specific skills, abilities, and other qualifications that employers look for when screening applicants. Many keywords can be found in each job description as they represent the core requirements of the position. For example, if one of the bullets in the job description is “excellent communication skills,” you may want to include prior experience you’ve had as a tutor or public speaker on your resume. Then, in your cover letter, explain how you would apply these skills to the role you’re applying for.

Most of our open jobs are remote-friendly! You may be eligible for employment at Penguin Random House if you live and can legally work in the United States. If you’re only interested in remote positions, be sure to state that in your cover letter. 

Following the steps and advice in this guide will ready you for success in your job search at Penguin Random House and across the publishing industry. Good luck kickstarting your publishing career – we hope to come across your application soon!

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Home → About publishing → Write the perfect CV and cover letter

Write the perfect CV and cover letter

When applying for a job or internship, your CV and cover letter should be well written and specific to the job you are applying for. Highlight transferable skills from previous experiences, even if they were unpaid or not directly associated with publishing. For example, an administrator needs to have good timekeeping, show attention to detail, and have strong written and verbal communication skills which are all transferable skills for an editorial assistant.

• Take care checking for typos – use tools to help you like grammarly.com , ask a friend to proofread it for you, and read it out loud to catch any grammar, punctuation, or spelling mistakes.
• Make sure you have tailored your CV to the role you’re applying for. Avoid using the same CV or cover letter for every application – it should be specific to the role and company you are applying for.
• Don’t make it too long – CVs should be kept to two pages. Avoid long paragraphs and keep your sentences short. Try bullet points to demonstrate your skills and responsibilities under each position.

For more careers advice from people across the publishing industry on what – and what not – to put on an entry level publishing CV, view this video:

Covering Letter Tips

Take time to write your cover letter. Ask yourself why you want this position at this particular company. What is it you love about the role? Why do you think you’ll be the perfect candidate?

Research the company and, where relevant, the imprint*, and tailor you application. Look at types of books and/or journals they publish, what recent successes have impressed you, and who are their competitors. Reading the Bookseller (a magazine specifically about the bookselling and publishing trades) and following publishers on Twitter are great ways to keep up with industry news!

Remember that your cover letter is not just an embellished CV – it is an opportunity to show you have your own ideas, are aware of industry trends, and (most importantly) can do the job. Work through the list of required skills provided in the job description and give examples of relevant experience. When giving examples, be specific and show results, for example “In my time running my football club’s Twitter account at university, I introduced weekly sports quizzes that doubled our followers from 50 to 100 in one month”.

Be honest if you don’t have any experience of a required skill and present it as an exciting opportunity to develop.

• Address the cover letter to the hiring manager. This is usually included in the job description. If it isn’t, don’t be afraid to contact whoever posted the job and ask.
• Always err on the side of caution and use formal conventions in any correspondence, e.g. “Dear Sir/Madam” or, if you know their name, “Dear [Ms/Mr/Mx] [Surname]”. Remember that every interaction with the company is an opportunity to impress so be polite and respectful. Sending too many emails to check up on the status of your application can be annoying for those involved in the hiring process, who may be juggling hundreds of CVs.
• The first paragraph should come straight to the point, for example: ‘I am writing to apply for the position of [role name] that I saw advertised in [media/agency]. Please find my CV enclosed.’
• Use key words from the job description and give concrete examples of your skills.
• Some companies will let applicants know if they are unsuccessful, but this is not always the case. If you don’t hear from a company after the deadline, you can probably assume that you won’t be offered an interview.

Interview Tips

Research is key! Find out everything you can about the company, the books or journals they publish, the people that work there, and, if you can, the people who will be interviewing you.

Be prepared to answer these questions in an interview:

• Why do you want to work at this company?
• Why do you want to work in this role?
• Tell us a bit about yourself.
• What are your biggest strengths?
• What is your biggest weakness?

It’s also a good idea to prepare examples of your creativity, problem-solving abilities and organisational skills. Using the job description, consider if there are any other key skills you may be asked to give examples of in the interview.

Always come to an interview with a list of questions and remember that you are also interviewing them! This is your opportunity to find out if the company is right for you – what is the company culture like? Are there opportunities for training and progression? Who are the rest of the team?

Build rapport with the interviewers by asking about their careers, what they like about working there, and what they hope the successful candidate will get out of the role. Finally, don’t forget to ask about the timeline and next steps for their final decision. This is especially important if you have multiple interviews in the same week as you may be offered another position while waiting to hear back from them.

*An imprint is a publishing term for subdivision of a publishing company. A publisher may have multiple imprints under the same division. In a very large company with several divisions, there can be hundreds of imprints, each with their own distinct list of books. To figure out where the team that you are applying to join fits within the overall structure of the business, visit the About page of the parent company. For example, if you are applying for a position at Penguin Random House, you can find a description of their divisions and imprints here .

Cover Letter Tips

A successful cover letter should expand on, not regurgitate, details that can be found on a résumé. The cover letter should also sell your interest in publishing, your enthusiasm for the books and genres that imprint or department produces, and what excites you about the role. It should also share how you are day-one ready to support the hiring manager as their potential new employee.

Considerations for Your Cover Letter 

T hese questions can serve as a framework or guideline for your cover letter . U tilize the ones that best suit the job you are applying fo r.

• Why do you want to work in publishing and/or in this specific business area?
• Why do you want to work with these specific books or genres? What are the common themes or tropes in these titles/genres that speak to you?
• Who is the audience for these books? How would you reach that audience?
• What keeps you coming back to read more?
• What makes the books you love stand out against the competition?
• What publishing trends are you currently seeing?
• What job tasks or responsibilities are important/interesting to you ? Are those highlighted in your cover letter?
• How do the required tasks connect to your experience? T hink about your transferable skills .
• What are the most important skills utilized in your previous experiences? How d o those skills apply to the role you are applying for?

Formatting Your Cover Letter

Be sure to follow these guidelines when applying to a role at Pen guin Random House.

• Address your cover letter to “Hiring Manager” or “Recruitment Team.”
• Your cover letter should be no less than a paragraph and no more than one page (approximately 250-300 words).
• Do not bold, caps lock, or highlight keywords or phrases.
• Read the letter aloud to check for clarity and grammar.
• Save your cover letter as “Last Name, First Name Cover Letter” and upload the document as a PDF.

Additional Resources

Considering a career in publishing, before you apply, résumé tips.

• Magazine Archive
• Perception Box

Writing a Cover Letter for a Job in the Publishing Industry

For Application Week, Catapult staffers share some of their old cover letters in hopes of providing insight into applying for positions in the writing world.

If we’re being honest with ourselves, cover letters are an absolute bummer. How do you distill your excitement (or, sometimes, force your enthusiasm) into one brief likeable-yet-professional page? How much crossover should there be between your cover letter and your résumé? How do you distinguish your letters from one position to another, especially if you’re on the job hunt and are applying to many different positions all at once? Cover letters are one of the main things that could help your job application stand out from the millions (okay, not really) that a hiring committee are reading . . . but, like, how do you do that?

Some of our Catapult staffers were generous enough to dredge up some of their old cover letters they used to apply to positions in the publishing and writing industries to share with you, dear reader. Some letters got them a job, while others did not. All of them include annotations from their authors, now that they are looking back from a (hopefully) wiser place. Our hope is that by sharing these letters, we’ll give you a bit of insight from the “inside” of the industry—whether you’re currently applying or you’re just curious about how one might write a cover letter to apply to a position for a writing job.

More in this series

Where Christina Tucker Writes

The Impossible Ideals of the “Writer’s Life”

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PublishingState.com

5 Key Steps to Writing an Effective Cover Letter for a Publishing Job

Table of contents, introduction, overview of the publishing industry, required skills and qualifications, demonstrating your interest in and knowledge of the company, highlighting relevant skills and qualifications, customizing your letter for each application, conveying your passion for publishing, exhibiting strong writing skills, 2. opening paragraph, 3. middle paragraphs, 4. closing paragraph, 5. proofread and edit, highlight your passion for books and reading, showcase your editorial skills, demonstrate your understanding of the industry, align yourself with the company’s mission, emphasize relevant software skills, generic and vague statements, neglecting to proofread, focusing too much on yourself, including irrelevant information, too long-winded, a good example of a cover letter for a publishing job.

A cover letter is one of the most important parts of a job application. This write-up will guide you through important steps in writing an effective cover letter for a publishing job. A good example of a cover letter is also provided for your use.

Though it may only be a page long, a well-prepared cover letter can distinguish between getting an interview and rejected. This is especially true in competitive industries like publishing, where there are often many qualified applicants for a single opening.

When applying for a publishing job, your cover letter provides the first impression of your candidacy. It’s an opportunity to introduce yourself, explain your interest in the role and company, and highlight your most relevant qualifications. A strong cover letter grabs the hiring manager’s attention, positioning you as a promising candidate worth interviewing. A cover letter is to be used together with your resume .

In the publishing industry, hiring managers look for cover letters that showcase your passion for books, reading, and the business of publishing. They want to see that you understand the industry’s unique challenges and opportunities.

Your cover letter should demonstrate your editing , marketing, design, analytics, and project management skills. Specific examples of your related experience (e.g., familiarity with book publishing workflow ) and achievements (e.g., creating an award-winning book cover) can help you stand out.

This write-up will provide a step-by-step guide to writing an engaging, effective cover letter tailored to the publishing field. Whether you’re applying for an editorial assistant role, a proofreader job, a marketing coordinator position, or any other publishing job, these tips will help you create a polished cover letter that puts your best foot forward.

Understanding the Publishing Industry

The publishing industry plays a vital role in producing and disseminating information to the public through books, magazines, newspapers, and online content. Here is a brief overview of this dynamic industry and the key skills employers look for:

Publishing involves creating, producing, and distributing content to audiences. The core publishing sectors include books, newspapers, magazines , and digital publishing . Key activities in publishing include content acquisition , editing, design, production, marketing, and distribution. The industry has undergone major changes in recent years due to the rise of digital and self-publishing.

Some key characteristics of the publishing industry today include:

• The shift towards digital publishing and ebooks
• Consolidation of major publishers through mergers and acquisitions
• The emergence of online retailers as major distribution channels
• Rise of self-publishing and growth of indie publishers
• Increasing globalization of content acquisition and distribution

Given the evolving nature of the publishing industry, employers look for candidates with diverse skill sets. Some key skills and qualifications sought after include:

• Exceptional written and verbal communication abilities
• Strong editorial skills, including fact-checking, copyediting , and proofreading
• Project management and organizational skills to handle multiple projects
• Creativity and problem-solving skills
• Passion for books, writing, and reading
• Familiarity with publishing software and digital platforms
• Knowledge of the publishing process from manuscript to finished product
• Academic credentials related to English, Journalism, Communications, or Business

Understanding the publishing industry’s unique landscape and required competencies is key to crafting an effective cover letter for these roles.

What Makes an Effective Cover Letter?

An effective cover letter is a critical part of any job application. For publishing roles, the cover letter offers a valuable opportunity to showcase your skills, experiences, and passion for the industry.

Here are some of the key elements that make for an impactful cover letter when applying for a job in publishing:

Research the publisher or publication you are applying to so you can speak directly to their mission, values, and catalog. Show the hiring manager that this role and company fit you well by referencing specifics that resonate with your background and interests.

Draw connections between your skills, experiences, education, and the requirements listed in the job description. Give specific examples illustrating skills like editing, fact-checking, collaborating with authors, marketing books, etc. Quantify your achievements when possible.

Generic cover letters are easy for hiring managers to spot. Tailor each letter to the specific role and company. No two cover letters should be the same. Use the job description as a guide for which qualifications and accomplishments to emphasize in your letter.

Hiring managers want to get a sense of what motivates you. Communicate your genuine excitement for the publishing world and the position you’re applying for. Share insights on trends or issues in the industry to demonstrate your engagement.

Since publishing is all about words on a page, your cover letter is a chance to exhibit your writing skills . Craft clear, engaging content free of errors. Use vivid language and vary your sentence structure to make your letter stand out.

An effective cover letter doesn’t repeat your whole resume – it highlights your most relevant qualifications. The following strategies can help you write a compelling letter tailored to publishing roles.

A 5-Step Guide to Writing Your Cover Letter

Writing an effective cover letter is crucial for landing a job in publishing. Here is a step-by-step guide on how to structure and write your cover letter:

The header of your cover letter should include your name and contact information at the top, followed by the date and company address below. Make sure to address your letter to the hiring manager or recruiter by name if possible.

Your opening paragraph should start with why you are writing. Mention the job title and where you found the job posting. Express your interest and enthusiasm for the role and company.

Use the middle paragraphs to highlight your relevant skills, experiences, and accomplishments. Refer to the job description and connect your background directly to the employer’s needs. Provide specific examples of instances where you demonstrated skills they are looking for.

For publishing roles, emphasize experiences like editing, writing, proofreading, collaborating with authors, managing projects, marketing books, etc. Quantify your achievements when possible.

Close your cover letter by reiterating your interest in the job. Thank the employer for their consideration and mention that you look forward to discussing the role further. Provide your contact information again.

Be sure to proofread your cover letter thoroughly before sending it out. Check for typos, grammar issues, and awkward phrasing. Read it aloud and make edits to improve clarity and flow.

Tailor your cover letter to each application. Highlight different skills and experiences based on the specific job description.

These steps will help you craft an engaging cover letter that makes a strong case for your candidacy.

Tailoring Your Cover Letter to the Publishing Industry

When applying for a job in publishing, it’s essential that your cover letter demonstrates a clear understanding of the industry and highlights your relevant skills and experience. Here are some tips for tailoring your cover letter specifically for publishing roles:

Employers want to know you are genuinely interested in books, writing, and publishing. Include examples of books or authors that have inspired you, discuss your reading habits, and share any relevant writing samples or book reviews you’ve done.

Editorial skills like proofreading, fact-checking, editing manuscripts, and providing constructive feedback are highly valued in publishing. Provide specific examples of projects where you applied these skills successfully. Mention any formal training or education in editing as well.

Briefly explain your knowledge of the publishing workflow, key roles, and current trends/issues in the industry. This shows the employer you’ve done your research. Mention authors, imprints, or titles related to that specific publisher.

Look up the publisher’s website to understand their company culture, values, and catalog. Then, tailor your cover letter to highlight how your skills and experience align with their mission. This shows you’re a good fit for that specific role and company.

Many publishing jobs require skills like Adobe InDesign , Canva , Microsoft Word, Excel, PowerPoint, and more. Include a skills section in your cover letter highlighting your expertise in any software or tools commonly used in publishing.

With some customization and relevant details, your cover letter will demonstrate you have what it takes to succeed in a publishing role. Don’t be afraid to showcase your personality and passion for the industry.

Common Mistakes to Avoid When Writing Your Cover Letter

When applying for jobs, especially in a competitive industry like publishing, your cover letter can make or break your chances of landing an interview. Avoiding common mistakes that could diminish your chances of being considered is important. Here are some mistakes to avoid when writing your cover letter for a publishing job:

Avoid using generic statements that could apply to any job or industry. Instead, focus on specific skills, experiences, and achievements relevant to the publishing industry.

Carefully proofread your cover letter for spelling or grammatical errors. Mistakes in your cover letter can create a negative impression and suggest a lack of attention to detail.

While it’s important to highlight your skills and experiences, remember also to emphasize how you can contribute to the company and its goals. Show the employer what value you can bring to the organization.

Tailor your cover letter to the job you’re applying for. Avoid including irrelevant information that doesn’t directly relate to the position’s requirements.

Keep your cover letter concise and to the point. Hiring managers often have limited time to review applications, so ensure your cover letter is easy to read and highlights your most relevant qualifications. By avoiding these common mistakes and following the tips provided, you can create a compelling cover letter that showcases your passion for the publishing industry and positions you as a strong candidate.

Here is an example of a good cover letter for a publishing job that you can use and customize:

Ross Michael 123 Elm Street, Apartment 4B New York, NY 10001 (212) 555-7890

Monica Smith The Yorker Magazine 123 Literary Lane New York, NY 10010

Dear Mrs. Smith,

I am writing to express my enthusiastic interest in the Editorial Assistant position at The Yorker Magazine, as advertised on the Monster job board. With a strong background in writing and editing and a genuine passion for publishing, I am eager to contribute my skills and dedication to your esteemed publication.

I have honed my editorial and communication skills throughout my academic and professional journey. I am excited to apply them in a dynamic and creative environment like The Yorker Magazine. As a graduate with an English Literature and Creative Writing degree, I have developed exceptional writing and editing abilities.

I am meticulous and have a keen eye for grammar, style, and punctuation. I am confident in assisting in proofreading, copyediting, and fact-checking to ensure the highest editorial standards are met. I am an avid reader of The Yorker Magazine and admire its commitment to delivering high-quality, thought-provoking content. I am excited to contribute to a publication that aligns with my interests and values.

Thank you for considering my application. I would welcome the opportunity to discuss further how my background and experience align with your needs. Please find my resume attached for your reference.

Yours sincerely,

Ross Michael

Writing an effective cover letter for a publishing job can be challenging, but it is achievable with the right approach and understanding of the industry. A compelling cover letter should demonstrate your passion for books and publishing, highlight your relevant skills and experiences, and align with the company’s mission and values.

Tailoring your cover letter to each specific role and avoiding common mistakes can significantly increase your chances of securing an interview. Remember, your cover letter is your first chance to make a lasting impression on potential employers, so take the time to craft a letter that meets the basic requirements and stands out in a crowded field.

By following the steps and tips outlined in this guide, you will be well on your way to creating a powerful cover letter that showcases your qualifications and enthusiasm for the publishing industry.

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How to Write a Cover Letter: 5 Tips for a More Effective Pitch

by Kate Sullivan

Cover letters are the bane of any job-seeker’s existence. Most of us dread writing them. How do you sum up all your qualifications and experience into a page or less, let alone make the first two sentences so engaging, so captivating, that the exhausted hiring manager sorting through the submissions just has to keep reading?

Hold up a second and think about that again. You’re trying to write something that is so immediately engrossing that the person reading it can’t bear to put it down.

Sounds like a job for a professional writer!

Turns out, writing a cover letter isn’t so different from writing a novel! The most effective ones make use of classic storytelling arcs to show a journey and create a sense of catharsis, or relief, in the reader.

In a cover letter, you’re detailing a chapter in your own arc: how you got your amazing skills, and how you’ll use them to overcome the challenges your target employer is facing.

Think of it in those terms and writing a cover letter suddenly becomes fresh and exciting!

How to Write a Cover Letter

All you have to do is combine your skills as a novelist or creative writer with the basic requirements of a professional letter and you’re on your way to success.

Follow our cover letter tips below to apply your fiction-writing skills and craft a more effective cover letter that lands you the interview.

1. Start with the Hook

It’s often said that you have one paragraph—one page if you’re lucky—to get your reader hooked on your novel.

The same is true with a cover letter. Hiring managers are inundated with applications and often just scan the dozens of emails and letters they receive every day. So it’s critical to stand out immediately—to hook the HR person just like you hook someone into a novel.

But “It was the best of times, it was the worst of times” might not be the ideal approach here. You only have a brief moment to grab your reader’s attention and you need to do it in a way that’s businesslike and on point, but still different enough to be noticed.

Instead of using a formulaic opening like “I’m writing to express my interest in this position,” get creative with your hook. Express how excited you are by the challenge the position poses and that you’re ready to jump in right away. If possible, touch on a crucial feature of the position that you’re ready and able to tackle in a big way. Include a quirky (but relevant!) detail or other unique feature to really get the hiring manager curious about you.

Some examples include:

• As a professional accountant, I’m ready and able to manage the dozens of accounts at Shipping Co.—and my background as a semi-professional chainsaw juggler has prepared me to balance all the tasks this position will require with complete grace, never dropping a thing.
• As head of marketing for Spacely Sprockets, I’ll bring a fresh perspective to your outreach efforts, combining traditional and new media to engage the most potential customers. In addition to my formal training as a marketing director, I’m also a YouTube expert, with more than 2 million views on my vacuum cleaner technology channel. I’m eager to bring my combination of smart marketing and technological fun to Spacely.

2. Give Background, But Not Too Much

In fiction, too much exposition is never a good thing. Your reader wants to engage with the plot and characters, not spend hours plodding through a detailed description of every historical happening, village spat, and change in the weather. A good novelist learns how to control the flow of information, giving just enough background to inform, but never so much that it overwhelms.

Same goes for writing a cover letter! Hiring managers need to know you’ve got the skills to do the job, but they don’t need to know everything you’ve ever done in the field.

Think of the cover letter as your chance to give some critical exposition, but without infodumping on the reader.

Bullet points come in handy here: list your five major accomplishments that relate to the role you’re applying for, then cut yourself off. The details go in your resume—and after seeing this teaser, the hiring manager will surely want to know more!

3. Outline the Challenge

Every good story needs a challenge—it’s just plain boring to read about a situation where everything’s going right all the time! And that’s not very reflective of real life, either…in the real world, there’s all kinds of bumps and forks in the road.

Businesses face challenges, too. The business you’re applying to work with surely has problems to solve and hurdles to clear. Use your knowledge of the industry and the role to figure out the major challenge that position will deal with. Then describe that quickly and clearly in your letter.

Cover letters aren’t about you. They’re about the needs of the company doing the hiring. So instead of focusing on why you need the job or why you’re the best fit, show that you understand the challenges the company is facing.

You’ll prove that you’re insightful and tuned in, and that you’ll be a good team player working to help the company succeed.

4. Lead to the Resolution

Once you’ve outlined the challenge, you need to move towards a resolution. In fiction, this means taking your characters through a series of conflicts, with all the attendant ups and downs, and then finally reaching a climactic resolution.

In business, you don’t know what the resolution might be—and you certainly want to minimize the “downs” you experience on the way there!

But in a cover letter arc, you can skip over all that and head straight for the resolution. You’ve pointed out the main challenge that the person taking up this role will be faced with. How can you help the company rise to the occasion?

Briefly outline one or two things you might do, based on your particular experience and skills, to help the company meet its goals and triumph over that challenge.

5. Leave Them Wanting More

It’s rarely engaging to spell out every little thing and to put a tidy bow on a story—a few loose ends can be tantalizing. You don’t want to leave gaping plot holes in your fiction, but allowing room for a sequel is hardly ever a bad idea.

Applying that to your cover letter arc means that you don’t give away everything you might do for the company right in your cover letter. You can give them a few hints and ideas for the kind of expertise you’ll bring on board, but hold back the details and your best ideas for execution.

The “sequel” to your cover letter, after all, is the interview—and from there, the third book in the series is when you actually start on the job. You want to make sure that you have some great insights to share when you get to that point, and that you’re continually revealing some new advancement to the plot (that is, your career and your effectiveness at work).

Don’t hold back by doing a substandard job, obviously, but give yourself room to shine by not laying everything out at the start. Leave ‘em wanting more so that they have to hire you to get it!

Write a Stronger Cover Letter

By applying the techniques of effective fiction plotting and storytelling arcs to your next cover letter, you can stand out from the crowd and make an impression on even the most harried HR rep.

Hook them hard, outline the challenges, remember to serve your reader’s interests instead of your own, and keep your exposition relevant and minimal. Your career arc will thank you!

What’s your secret to a great cover letter? Share your tips in the comments below!

For more on advancing your career, check out these articles:

• How to Use LinkedIn to Improve Your Career, Grow Your Network, and Become a Social Media Master
• Job Interview Tips: What to Expect, How to Prepare, and How to Answer the Most Common Questions
• How to Write a Letter of Interest and Bring Your Dream Job to You
• 39 Ways to Make Money Writing: The Ultimate Career Guide for Writers

Kate Sullivan is an editor with experience in every aspect of the publishing industry, from editorial to marketing to cover and interior design.

In her career, Kate has edited millions of words and helped dozens of bestselling, award-winning authors grow their careers and do what they love!

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Writer's Edit

A newsletter for novel writers looking for inspiration and advice on their creative journey.

How To Write A Killer Cover Letter to Publishers

A cover letter introduces you and your novel to potential publishers . This letter is your first point of contact between you and a publisher, therefore, it is crucial that aspiring authors know how to write a decent cover letter.

Here are three common questions, answered for writers looking to pave a successful path into the world of publishing with a cover letter that leaves an impression…

What do I need?

1. an ‘elevator pitch’ and hook.

An ‘elevator pitch’ is a brief and punchy summary of your novel that could be told to someone important between floors of a short elevator ride. Condense the core ideas of your novel in a dynamic and enthusiastic couple of sentences.

Remember that your cover letter should be no longer than a page, so this section can only take a up a paragraph or two. Show them why it’s worth reading and be sure to include a ‘hook’ – something that drags your reader into the story, and has them dying to know what happens next.

2. A target audience

Outline your target audience  to publishers and demonstrate an alignment to their publishing vision . A good way to start is by looking at previous novels they have published and whether these books fall in the same category as yours, and share a target audience.

Remember to be specific; publishers need more information than ‘Adult’. Include your audience’s age group, interests etc. if applicable.

3. Novel titles comparable to yours

Give two titles comparable to your novel (even better if they’re published by the publisher you’re reaching out to). This is a great way to establish direct relevance and relation to potential publishers.

More than that, it gives them an idea of where your novel will sit in the marketplace and how it will work with their existing list.

4. A word count

This is a simple and necessary inclusion to let publishers know how long your novel is.

5. A killer author bio

Be interesting, be readable and draw publishers in with who you are and what you intend to do with your work.

Here is also the place to list existing publishing credentials, and relevant education such as writing courses or degrees. You want to be able to get publishers to see that you are a capable, focused and passionate writer.

6. Contact details

Give yourself the opportunity to be contacted if the publishers decide to get in touch for further questions or discussions. Include your phone number, address and most importantly, your email address.

How do I put it together?

Put the above elements together in an easy-to-read, simple form. Keep sentences short, purposeful and in an active voice. The desired length of your letter should no longer than a page. Opt for 12pt standard font such as Times New Roman, and 1.5 spacing.

Many new authors make the mistake of attempting to detail their background, life achievements and a lengthy breakdown of their novel. Long, unnecessary paragraphs will irritate the editor, and an irritated submissions editor is not someone you want reading your life’s work and deciding its future.

In addition to being concise, remember to keep it error-free. Creatively written content may help you stand out, but keep in mind that your letter is still a business proposal.

It also goes without saying that a successful pitch leaves no room for error, so before you click send, proofread it again and again. Better still, have other writer friends review it and provide you with feedback.

Do I include my manuscript?  

Always follow the publisher’s submission guidelines. These guidelines are usually accessible on publisher’s website. The most common request is to include the first three chapters. In addition, you might also be asked for a synopsis (usually no longer than 300 words).

We cannot stress enough the importance of adhering to the guidelines. This shows that you care about the publisher’s work as well as yours.

Some other useful tips

• Address your cover letter by name. Avoid clichés such as ‘Dear sir/madam’ or ‘To whom it may concern’. It is more genuine and respectful.
• Use more formal language throughout the letter.
• Have a logical and readable structure.
• Thank the publisher for their time.
• Sign off gracefully – e.g. ‘Yours sincerely’ – before your name.

With these tips, you’re good to go!

6 responses to “How To Write A Killer Cover Letter to Publishers”

Hello A cover letter introduces you and your novel to potential publishers. This letter is your first point of contact between you and a publisher, therefore, it is crucial that aspiring authors know how – “to” – write a decent cover letter.

Could you please correct the first sentence on this web page? I was told once that my emails, no matter how appealing, would be rejected because of a spelling mistake or a sentence that was not constructed correctly. I can not be a member of AWG as I do not have any credits for my drama script writing. I can not gain a credit until my work is accepted. How do I attract Australian publishers with Australian/British drama scripts without credits?

Thanks for pointing that out – things do slip through the cracks sometimes, but the sentence is fixed now!

As for your submissions: generally, book publishers won’t accept unsolicited submissions of play scripts or screenplays, no matter whether you’re a member of AWG or not. We’d recommend looking into more specific submission opportunities, such as Australian Plays ( https://australianplays.org/about/submissions ), and also visiting sites like Playwriting Australia ( http://www.pwa.org.au ) for more information and opportunities.

You might also like to purchase a subscription to the Australian Writer’s Marketplace ( https://www.awmonline.com.au ), which has a comprehensive directory that includes opportunities for plays/theatre and screenplays.

Best of luck with your writing.

Is it possible to have an example of a submission letter? Even if something general. Cheers!

Here’s a site with a list of examples of successful cover/query letters from different genres: http://www.adweek.com/galleycat/successful-query-letters-for-literary-agents/63594

Hope this helps!

Thanks, Claire.

Your third point highlights how important (and time-consuming) advance research is. A writer might have to read several novels to find two comparable titles.

Glad you enjoyed Natalie’s post! Definitely agree that research can take up a lot of a writer’s time – definitely worth it, though, if it improves your cover letter in the end!

Writer’s Edit is a newsletter for novel writers looking for inspiration and advice on their creative journey.

Publisher Cover Letter Example (Free Guide)

Create an publisher cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..

Are you in the market for a new career opportunity? Are you wanting to make a move from your current job? If so, you're likely in need of a great cover letter. Our Publisher Cover Letter Guide is here to help! Our guide provides you with the necessary information to create a compelling cover letter that will catch the eye of potential employers. Read on to learn more!

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• What a cover letter template is, and why you should use it.

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Dear Publisher,

I am writing to apply for the position of Publisher with your company. With my extensive background in the publishing industry, I am confident that I have the skills and experience to make an immediate and positive contribution to your team.

I have a Bachelor’s degree in English Literature from the University of Chicago and have been working in the publishing industry for over 10 years. During this time, I have held a variety of roles, including book editor, copywriter, and publishing project manager. I have a deep understanding of the publishing process, from concept development and editing to production and marketing. I am also highly experienced in copywriting and have a strong eye for detail.

I am adept at collaborating with authors and managing editorial teams to ensure that projects are completed on time and within budget. I have a proven ability to spot potential areas of improvement, while also remaining organized and focused on the objectives of the project. I am also highly knowledgeable of the latest technologies and trends in the publishing industry.

I am confident that my skills and experience make me an ideal candidate for the position. I am passionate about the publishing industry and would be excited to join your team. I look forward to discussing this opportunity with you further.

Sincerely, [Your Name]

Why Do you Need a Publisher Cover Letter?

• A Publisher cover letter is essential in helping you stand out amongst the competition when applying for a publishing job.
• Having a well written and comprehensive cover letter can give you the edge over other applicants and allow you to show the hiring manager why you are the perfect candidate for the job.
• A Publisher cover letter allows you to showcase your writing and communication skills, which are often the most important qualities a publisher looks for in a potential employee.
• It also allows you to highlight any experience you have in the publishing industry, which can help demonstrate your knowledge and expertise.
• Finally, a Publisher cover letter can help you explain why you are the ideal candidate for the job and what makes you stand out from the competition.

A Few Important Rules To Keep In Mind

• Start your cover letter with an introduction that includes your name and your contact information.
• Address the letter to a specific contact person, if possible. If you are unable to locate a contact person, you may address the letter to the “editorial staff” or “hiring manager.”
• Outline your qualifications and experience that make you a good fit for the job.
• Explain why you are interested in the publishing house or the specific job.
• Include a copy of your resume or other relevant documents.
• Close your letter with a polite and professional tone.
• Proofread and edit your letter to ensure that it is free of any errors.
• Send your letter via email or postal mail, depending on the instructions provided by the publisher.

What's The Best Structure For Publisher Cover Letters?

After creating an impressive Publisher resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Publisher cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Publisher Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

When writing a publisher cover letter, it is important to be clear and concise. The following components should be included:

• Introduction: An introduction should be used to introduce yourself, explain why you are writing, and briefly mention your relevant skills and experience. It should be both engaging and concise.
• Background: The background section of the cover letter should provide the reader with a clearer understanding of your experience and qualifications. This section should include relevant information about your education, work history, and any special skills or qualifications that you possess.
• Relevant Experience: This section should highlight any experience that is directly related to the publishing industry. It is important to explain how your skills and experience make you well-suited for the position.
• Motivation: In this section, you should explain why you are interested in a career in publishing. Make sure to explain what it is about publishing that interests you and why you believe you would be a good fit for the position.
• Conclusion: The conclusion should be used to thank the reader for their time and reiterate your interest in the position. You should also include your contact information so that the reader is able to reach out to you.

Writing a publisher cover letter can be a daunting task, but following these simple guidelines can help you create a professional and effective letter. By highlighting your relevant skills and experience, you can show the reader that you are the ideal candidate for the position.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Publisher Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Not researching the company or publication
• Not addressing the letter to a specific editor or publisher
• Not providing a clear understanding of your work
• Not providing samples of your work
• Not proofreading the letter for typos or errors
• Not being professional and courteous
• Not following the guidelines set by the publisher
• Not including contact information
• Not providing a call to action or asking for a response

Key Takeaways For a Publisher Cover Letter

• Highlight your experience in publishing, writing, editing, and marketing.
• Show that you understand the publisher's goals and how you can help them achieve them.
• Demonstrate your technical skills, such as knowledge of publishing software.
• Provide examples of your past successes in the publishing field.
• Discuss your attention to detail, organization, and communication skills.
• Show enthusiasm and a passion for the publishing field.

• Developing your idea
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• Writing dialogue
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• Beat the Rejection Consultation
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• Resources Back Literary agencies Publishers Glossary Just browsing How to use Listings Subscriptions Videos & Podcasts
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Perfecting Your Publishing CV & Cover Letter

As a diversity and inclusion consultancy, Creative Access works to make the creative industries more inclusive. Of all the creative industries we serve, publishing is one of our most sought after and one that we've built some of our strongest relationships with since we launched 10 years ago. We work with publishers across the UK from larger organisations such as Bloomsbury, Penguin Random House UK, and Hachette to smaller, indie presses such as Head of Zeus, Profile Books, and Nosy Crow.

We frequently hear from leaders in the publishing industry and run inspirational masterclasses on how people can access and thrive in their publishing industry careers, but we’re most widely known for our specialist recruitment service. Our expert recruitment team look at hundreds of applications every week and we pride ourselves on our personalised approach. As an authority on kickstarting publishing careers, we want to offer you the 8 essential tips we know will help set you apart when applying for coveted publishing roles:

Demonstrate your passion Don’t be afraid to be enthusiastic and let your personality shine through. Make sure you highlight your love for books and why publishing is the industry for you.  It’s important keep your finger on the pulse of industry news and bring up any trending topics that relate to the role in your cover letter (this is especially vital for roles which really rely on being in the know on book trends such as marketing, social media management, sales and editorial).  BookTok has had a massive impact on the publishing industry so if you’re interested in watching or creating these videos, showcase your awareness in your application. But, you can also keep in the loop by reading industry trades like The Bookseller and following influential publishing figures on social media. 

Navigating industry experience It can be tough putting an application together if you don’t have any experience, or if you feel like you don’t have enough industry-related experience. However, your unique skills and experiences have value. 

Any adjacent experience – even if it seems to have no relation to publishing - is still worth shouting about! You will have picked up a whole host of transferable skills throughout different roles, volunteering experience or studying.

And on that note, it’s a myth that everyone who works in publishing either has an English undergraduate degree or a publishing Masters. If you haven’t gone to university - or if you did but you studied something ‘unrelated’ - there are numerous pathways into publishing so don’t feel put off. 

Why are you the right person for the role? Our biggest tip is to use keywords from the job description to evidence and explain your experience and skills in your application. Now is not the time to be modest – show potential employers why exactly you’d be a perfect fit for both the role and the company.  If you’re missing a certain skill that’s mentioned in the job description, don’t be afraid to draw attention to this and frame it as a learning opportunity.  However, if there is a skill that keeps coming up in job descriptions – is there a course you can take or somewhere you can volunteer to develop the skill? For example, if you’re looking for a marketing role in publishing and a frequently required skill is Adobe Creative Cloud, can you download a free trial and teach yourself the basics?  Do your research and show how you align with the company’s core values. You’re more likely to impress potential employers with a well-crafted, personalised application that is tailored to the organisation and role.

Use the STARR method The STARR method stands for Situation, Task, Action, Result & Reflection and you can use it in both the application process and interview. So, for example, you might describe a particular challenge you faced in a previous role, along with your responsibilities, what you did to address that challenge, and finally the positive: how you overcame it and what it taught you. 

Keep it short and succinct  Some advice on format: your CV should be no more than two sides of A4 (ideally one!), whilst your cover letter should only be one page long. You can use bullet points in your CV to keep things concise. Make sure you have a friend or family member proofread your application and correct any spelling or grammatical errors. Read more of our advice on what exactly to include on your CV and cover letter here .

Network in the industry

Don’t be afraid to reach out to publishing industry experts at more senior levels than you, as well as peers in roles you yourself would like to be in via email, LinkedIn or Twitter DM. It’s always worth asking what kind of skills they would look for hiring for a new role in their company, or how they got the job themselves. Usually, people are more than happy to help. It’s also a great way of opening your eyes to the vast array of jobs in the industry that may suit you. If you build up these relationships, you can also ask them to take a glance at your application or role-play an interview scenario. 

Adapt your cover letter and CV for each role     Finally, this is the most common piece of advice our recruitment team give to jobseekers! We totally understand that when you’re applying for loads of jobs, the last thing you want to do is change your CV and cover letter when you could be spending that time applying for more jobs. However, we can tell you, it really is about quality over quantity.

If you’re looking for publishing jobs, a paid publishing internship, or mentoring and bursary opportunities, why not check out Creative Access'  opportunities board ?  They also run regular CV workshops – register here!  

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Sat / act prep online guides and tips, cover letter sample: applying for editorial assistant job.

Not everyone applying for a job has years of professional experience behind them. This next sample cover letter's geared toward an entry-level position in the publishing industry.

The applicant has had a relevant internship, plus a summer job at her local bookstore. In lieu of more extensive experience, she makes sure her enthusiasm for the position and company shines through. 

Read on to see how the writer shows her passion for publishing, and then check out the analysis below of what this cover letter does well.

Cover Letter Sample: Editorial Assistant  

Mary Entel 1111 E. 15th St. New York, NY 11230

May 1, 2016  

Rita Bookman Editor-in-Chief Cooper Books Publishing House 74 Reading Street New York, New York 10020

Dear Ms. Bookman,

I was pleased to find your posting for an Editorial Assistant with Coffeehouse Books on MediaBistro.com. As an English literature major with a passion for the written word, I am committed to working in the publishing industry following graduation. I’m especially excited about your publishing company because you represent two of my favorite authors, Tim Smith and Anne Lee. I'm confident that I have the skills and experiences to add substantial contributions to Coffeehouse Books.

Last fall, I gained practical experience in the publishing industry as an intern at Dharma Publishing House. I collaborated with members of the editorial staff on projects that included reading and reporting on manuscript submissions, editing promotional materials, and completing fact checks. In particular, I edited three social science works to publication-ready state using Chicago Manual of Style guidelines. My knowledge of grammar and style would allow me to step right into editorial work as an Editorial Assistant with your company.

Beyond my editorial experience, I would also bring a rich knowledge of literature. I studied English at NYU, maintaining a 3.8 GPA, and worked at my local bookstore during the summers. At the bookstore, I helped customers discover contemporary works - The Orphan Master’s Son and Swamplandia are two favorites - and organized events for speakers and book signings. Between my studies and work, I immersed myself in the world of fiction and nonfiction. My passion for reading underlies my commitment to this work, and I have the organizational and communication skills, along with the attention to detail, to excel in every aspect of the Editorial Assistant role.

My life has been shaped by the written word, and I would be thrilled to contribute to Coffeehouse Books in the role of Editorial Assistant. I would welcome the opportunity to interview and can be reached anytime at (555) 555-5555 or [email protected].

Thank you very much for your consideration.

Mary Entel  

Mary Entel

While Mary hasn't worked in publishing before, she's spent a lot of time around books working in her local bookstore.

Editorial Assistant Cover Letter: The Breakdown

In her cover letter for the position of Editorial Assistant , Mary  expresses her enthusiasm for the position. She shows that she has the skills - editorial, organization, communication - to do well in the role, and infuses her entire letter with a sense of excitement about working in the publishing industry.

In her introduction, Mary shows that she has some familiary with Coffeehouse Books , stating that the company represents two of her favorite authors. She describes her experiences as an editorial intern, as well as her knowledge of literature as an English major and summer employee of her local bookstore.

Mary ends by restating her excitement about the position with Coffeehouse Books. After reading her letter, hopefully Editor-in-Chief Rita Bookman will be happy to engage with Mary in conversation about the Editorial Assistant position.

In addition to the content of Mary's letter, let's take a closer look at its overall presentation. 

A Note on Format

As you can see in the letter above, Mary formats her cover letter in a traditional way. She includes her name and address at the top, followed by the date and name and information of the hiring manager. 

This is a great approach if you're sending your cover letter by hard copy or as a Word attachment. For a lot of jobs, though, it's fine or even preferred to send your cover letter right in the body of an email. Still other jobs use their own application portal and want you to paste your information into a text box.

In the latter two cases (body of the email and text box), it's usually fine to leave out all these headers. You can just start right in by addressing the hiring manager. Make sure you understand how to send your application materials and format your cover letter accordingly!

What's Next?

On to the next cover letter! Check out this cover letter sample for the position of Assistant Restaurant Manager .

Care to read more samples? Head over to our full cover letter guide with six sample letters and tips for how to write a great one .

Are you writing your own cover letter for a job application? Check out our great cover template to help you through the writing process, step by step . 

Rebecca graduated with her Master's in Adolescent Counseling from the Harvard Graduate School of Education. She has years of teaching and college counseling experience and is passionate about helping students achieve their goals and improve their well-being. She graduated magna cum laude from Tufts University and scored in the 99th percentile on the SAT.

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Publisher Cover Letter Examples

A great publisher cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following publisher cover letter example can give you some ideas on how to write your own letter.

or download as PDF

Cover Letter Example (Text)

Lakeysha Lenartz

(290) 570-4971

[email protected]

Dear Tacy Norton,

I am writing to express my keen interest in the Publisher position at Penguin Random House. With a solid five-year background in the publishing industry at HarperCollins, I have honed my skills in identifying promising manuscripts, guiding authors through the publishing process, and bringing compelling stories to market. I am excited about the opportunity to bring my expertise and passion for literature to your esteemed company.

At HarperCollins, I had the privilege of leading a dynamic team, working closely with both established and emerging authors. My role involved strategic planning for book launches, overseeing the editorial and production processes, and collaborating with marketing and sales departments to maximize the reach of our publications. I am proud to have contributed to several best-selling titles, which have not only met but often exceeded sales targets due to our innovative approaches to engaging with readers and the literary community.

I am particularly drawn to Penguin Random House because of your commitment to diversity in literature and your reputation for nurturing authors’ careers. I share your vision of creating a catalog that reflects a wide array of voices and stories, and I am eager to leverage my experience in cultivating relationships with authors from varied backgrounds to help expand your already impressive portfolio.

My leadership style is characterized by a collaborative spirit and a results-driven approach, always with a focus on excellence in content and respect for the creative process. I am adept at navigating the rapidly evolving landscape of publishing and am well-versed in leveraging digital platforms to enhance our print initiatives.

I am looking forward to the possibility of discussing how my background, skills, and enthusiasms align with the goals of Penguin Random House. Thank you for considering my application. I hope to contribute to your team's success and to help write the next chapter in your company's distinguished history.

Warm regards,

Related Cover Letter Examples

• Desktop Publisher

7 Editor Cover Letter Examples

Editors meticulously sift through content, refining and polishing it to perfection, ensuring every word, sentence, and paragraph tells a compelling story. Similarly, your cover letter is your chance to meticulously craft your professional narrative, ensuring every detail paints a picture of your skills, experiences, and dedication. In this guide, we'll delve into the best cover letter examples for Editors, helping you to refine your own masterpiece.

Cover Letter Examples

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The best way to start an Editor cover letter is by directly addressing the hiring manager, if their name is known. Then, introduce yourself and briefly mention your current role or most relevant experience. Make sure to express your interest in the position and the company, and highlight why you are a good fit. For example: "Dear [Hiring Manager's Name], As a seasoned editor with over [number] years of experience in [specific field], I was thrilled to see your job posting for an Editor at [Company's Name]. My expertise in [specific skills or experiences] makes me a strong candidate for this role." This approach shows professionalism and enthusiasm right from the start.

Editors should end a cover letter by summarizing their qualifications, expressing enthusiasm for the opportunity, and inviting further discussion. A strong closing statement might be, "With my extensive editing experience and passion for storytelling, I am confident I can bring valuable contributions to your team. I look forward to the possibility of discussing my qualifications further." Following this, a professional sign-off such as "Sincerely" or "Best regards" should be used, followed by their full name. It's also important to include contact information either after the sign-off or at the top of the letter. This ending is effective as it reiterates the editor's suitability for the role, shows eagerness to be part of the team, and opens the door for further communication, all of which can leave a positive, lasting impression.

An Editor's cover letter should ideally be about one page long. This length is enough to succinctly present your qualifications, experience, and interest in the position without overwhelming the reader. It's important to remember that a cover letter is a professional introduction, not a comprehensive career history. As an editor, you should use this opportunity to demonstrate your ability to communicate effectively and concisely, showcasing your editing skills. Too long of a cover letter may lose the reader's interest, while too short may not provide enough information about your suitability for the role.

Writing a cover letter with no experience as an editor can seem daunting, but it's important to remember that everyone starts somewhere. Here's how you can approach it: 1. Start with a strong introduction: Begin your cover letter by introducing yourself and expressing your interest in the position. Make sure to mention the job title and the company's name. 2. Highlight relevant skills: Even if you don't have direct editing experience, you likely have skills that are relevant to the position. For example, strong written and verbal communication skills, attention to detail, and the ability to work under tight deadlines are all important for an editor. If you have experience in writing, proofreading, or other related fields, be sure to mention this. 3. Showcase your education: If you have a degree in English, Journalism, Communications, or a related field, this can be a strong selling point. Highlight any relevant coursework or projects that demonstrate your editing and writing skills. 4. Discuss your passion for the industry: Show your enthusiasm for the field of editing. This could be through discussing books, articles, or other forms of media that have inspired you, or by talking about your own personal writing or editing projects. 5. Provide examples: Use specific examples to demonstrate your skills and abilities. For instance, if you've written a thesis or dissertation, you can discuss how you edited and revised your own work. If you've worked in a role where you had to review or create written content, talk about this experience. 6. Show willingness to learn: As you're applying for an entry-level position, employers will be looking for candidates who are eager to learn and grow. Express your willingness to learn and adapt in your cover letter. 7. Close professionally: Thank the hiring manager for considering your application and express your interest in the opportunity to discuss your qualifications further. Remember, your cover letter should be concise, professional, and tailored to the specific job you're applying for. Proofread it carefully to ensure it's free of errors.

Related Cover Letters for Editors

Journalist cover letter.

Copywriter Cover Letter

Content Writer Cover Letter

Editor Cover Letter

Senior Editor Cover Letter

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