Art of Presentations

What are the Main Features of Microsoft PowerPoint?

By: Author Shrot Katewa

What are the Main Features of Microsoft PowerPoint?

There are a lot of presentation programs out there. With all the options available, it can become rather tough to choose which is best for you. That is why the features of any software are so important. It can determine whether or not you use the software. With that being said, what are the features of Microsoft PowerPoint?

The most popular features of Microsoft PowerPoint are as follows: Animations, designs, being able to add images and videos, and also editing those images and videos. With PowerPoint, you can use all the features available to make presentations that really stand out and could help you boost your career or sign a client.

In this article, we are going to not only mention the main features of PowerPoint, but we are also going to share with you some of the most useful features of PowerPoint. Plus, we are going to talk a little bit about each of them.

So, if you have ever wondered what features PowerPoint has or what certain features are meant for and what they do, you have come to the right place. For everything that you need to know, keep reading.

A Quick Note Before We Begin – if you want to make jaw-dropping presentations, I would recommend using one of these Presentation Designs . The best part is – it is only $16.5 a month, but you get to download and use as many presentation designs as you like! I personally use it from time-to-time, and it makes my task of making beautiful presentations really quick and easy!

1. PowerPoint Design Ideas

First on this list and one of my favorite features of PowerPoint is the “ Design Ideas “. It can be found in the “ Design ” tab in PowerPoint. Once you are there you will see two separate sections. One section will be a theme and the other will be a different variant of that theme. These themes are for each slide.

PowerPoint’s Design Ideas automatically and instantly provides you will several design options for a particular slide based on the content that is present on the slide.

Design Ideas can help you save a good amount of time and make your slides look good. It is a great feature for those who perhaps want to improve the design of the slides but are not really great at creating designs.

It doesn’t always give the perfect design option, and sometimes you do need to play around with it a little bit to get a good design. But, most of the time, it doesn’t get the job done.

Design Ideas is a great feature that is unique to Microsoft PowerPoint and something that most other presentation programs do not have. But, other unique features presented in this article give a great advantage when using PowerPoint !

2. Animations

Microsoft PowerPoint animations allow you to emphasize certain points of your current slide. There are primarily 3 categories of animations in PowerPoint. You can select any object in your slide and animate it with these animations:

  • Entrance Animation
  • Emphasis Animation
  • Exit Animations

Each animation category provides you with a huge list of additional options to choose from.

As the name suggests, entrance animation is a type of animation that will make a shape, text or any other element appear on a slide. Likewise, an exit animation can be applied when you want a certain element to disappear from the slide.

Note – If you are on the fence but interested in getting PowerPoint, check out this limited-time deal to get Office 365 1-year subscription for the lowest price on Amazon!

Emphasis animation can be used when you want to highlight or bring the attention of the audience members to a particular element on the slide.

Once you choose and apply the animations, you also get other options. You can select how long you want animations to last, when you want them to start, and when you want them to end. Microsoft was not shy when they gave us the number of features that they did regarding animations.

3. Slide Transitions

I have seen a lot of people confuse slide transitions with animations and vice versa. It is important to remember that they are completely different things.

Also Read – Difference Between Animations and Slide Transitions in PowerPoint!

While animation gives you the ability to animate elements within your slide, transitions give you the ability to change how slides change from one to another. This can have a significant impact on a slide’s first impressions.

Some of the most notable transitions are:

Other options include the ability to set the speed of your transition, change the dynamic of the transition, and much more. Again, Microsoft has added a lot of customizability over the last few years when it comes to transitions.

When using transitions, you can alter the entire feel of a presentation without changing its theme. I recommend taking your time and making sure that each transition doesn’t feel forced but feels natural to the presentation.

Sometimes an image can say a thousand words. With that in mind, it is easy to understand why adding images to your presentation can help you say more than you could while using words. Well, at least this is true in some cases.

If your presentation feels slightly boring, don’t be afraid to throw in an image every now and then. To be honest, most presentations require images anyway. Not only are they necessary, in some cases, they can also spice up your presentation.

When it comes to adding images, there are two main ways of doing this. You could either add an image via your PC or you can embed an image from somewhere else on the internet. Whatever best suits you, PowerPoint has you covered.

5. Merge Shapes

Microsoft PowerPoint allows you to merge shapes. This is because they understand that they might not always have the exact shape that you are looking for.

So, hopefully, merging shapes can help give you a uniform shape. I say “uniform” because if you cannot find a shape that you want to use, you could draw one. The problem is, this might not be the best option because freehand drawing can be difficult.

If merging shapes is still not giving you what you want, there is another option that you can use. These are known as “smart-art”. It can help you transform your presentation into something phenomenal.

Another great way of spicing up a presentation is to add videos to certain slides. As we discussed with images, a video can say a lot without having to use words. In fact, there are so many applications for using videos in your presentation. I guess the only limit would be your imagination.

Videos can be easily added from the storage on your PC. This might make the size of your presentation quite large. So, you might want to double-check the size of the video before inserting it into your presentation.

Again, this is one of my favorite features of PowerPoint. You can easily add videos to your presentation from Youtube. We are trying to keep each section brief so I can’t go into too much detail about the importance of being able to add videos from YouTube. However, there are a lot of reasons.

So, if you don’t have the video on your PC and you cannot find it on YouTube but you know where it is on another website, all you need to do is get the embed code for that video. This can often be done just by right-clicking on the video, copying the embed code, and then you can embed it into your presentation.

With the ability to add icons to your presentations, it just gives you some freedom to add a personal touch to the presentation. It is important to note that some versions do not come with the icons feature. However, if you have Office 365 you should always have the icons option.

If you do not have the option to use icons, you could technically use shapes and with some clever aligning skills, they could be turned into icons or at least used as such. You could also use icons found on the web. They would need to be saved to your PC as an image and then again, with some clever aligning skills, nobody would know the difference.

8. PowerPoint Notes for Presentation

When you are giving a presentation it is often difficult to constantly remember what you have to say. This is true even though you have the slide right in front of you. That is where the notes feature comes in. They can help you remember what to say for each slide which is a great way to stay on topic.

Your presentation can be set up in a way that the notes do not appear on the presentation but they still appear on your PC or Mac. Remember, most of the time the people who are viewing the presentation cannot see this. Otherwise, you can also hide your notes

The notes feature is not just there for you to remember what to say and a lot of people tend to overlook this. If you are working in a team, then using notes can help other employees or other people who are working on the presentation understand what’s happening on each slide.

9. Morph Transition

We have already talked about transitions earlier in the article. However, “Morph Transition” is by far one of the best ways to you make your slides give a great first impression. In fact, this creates a lasting impression as well!

By using Morph Transition, you can make actually make elements move between slides – a feature that gives a video-like feel to your PowerPoint slides!

It is important to remember that the slides where Morph Transition is used, need to have at least one element that has something in common between both the slides.

I shall soon be making a video to help you understand how the Morph Transition works in PowerPoint and how you can leverage this feature to take your PowerPoint presentations up a notch! (I will update it here once the video is created).

This is one of the most used features of PowerPoint. It is also one of the best features in terms of what you can do with it. Using charts in your presentations can help you illustrate data in an easy-to-understand way for your audience.

You can also link charts to external data sources. Most notably, you can link to excel sheets. The chart’s functionality in PowerPoint is so versatile you can even get your chart to be updated automatically in PowerPoint when the data gets edited in excel.

It is actually a rather simple process. All you have to do is link a chart to an external data set. This can be done from within PowerPoint so it is pretty much hassle-free.

11. Removing Background from Images

When you upload an image to your presentation, what if that image needs to be edited? What is the first thing that you would normally think you would do? You would probably go to an image editing program such as Photoshop, right?

With Microsoft PowerPoint, there is no need for that in most cases. Well, at least if you want to remove a background from your image , you could just use PowerPoint.

All you have to do is click on the drawing format ribbon and select “remove background”. It then works almost the exact same way as all other photo editing software. You will draw around the piece you want to keep or the piece you want to get rid of.

12. Video Editing (Basic)

Again, what if you upload a video to your PowerPoint presentation but you don’t want to show the whole video. maybe you just want to show some parts or cut some pieces out. What is the first thing you would do? Open up a video editing software right? Well, with PowerPoint you might not have to.

While PowerPoint is not the next Adobe premier, it does allow you to trim the video, cut portions of a video out, and finally add sound. It is a basic video editor.

Being able to use PowerPoint as a quick video editor adds to the convenience of PowerPoint. It also adds to your overall productivity because you don’t have to open and close program after program to get everything done.

13. Export PowerPoint as Video

Microsoft PowerPoint allows you to export entire presentations as videos. I know that you might be thinking why would this even be useful. Well, I alone can think of so many reasons why you would want to use this feature.

Not all presentations are designed to be given by a speaker. Actually, the main reason for a PowerPoint presentation is to get a point across to somebody. This could be your employer, colleague, client, or even the classroom.

If you don’t want to send somebody a presentation that they could edit or see the notes for and you just want them to watch it, this feature is for you. Why not export it as a video and give whoever you send the video to the ability to watch it at their own time, pause it at their own time, and take notes.

14. Add Audio Narration to your PowerPoint Presentation

This feature kind of feeds off of the previous one. You are not always going to be there to give a presentation as a speaker but you still want to iterate a lot of the points made in your slides. So, why not add audio narration to your presentation?

Doing this will allow you to send the presentation as a video to somebody and have the narration over it. So, technically, you would still be the speaker if it is you narrating the presentation.

This feature is Great for teachers who just want to give the classroom information in the most efficient way possible. In fact, with online learning becoming more relevant than ever in 2020, this feature has picked up in popularity.

This feature is also great for presentations that are designed to be given as instructional videos.

15. Adding Comments to Slides

The feature to add comments in PowerPoint is more about the person who reviews a presentation rather than the person who creates it. Some people get comments mixed up with notes but they are two different features that have two different applications.

If you need to review somebody else’s presentation, you can add comments to certain sections or slides of the presentation. This is so that they can understand your criticisms.

Also, if you are the person creating it and you want to add a comment, this can help the person who is reviewing the presentation to fully understand why you did what you did in certain slides.

Final Thoughts

The features mentioned in this article show why PowerPoint is still the leading presentation software. There is so much that you can do and honestly, it all makes every presentation different from the other.

If you take time to learn what each feature does, you could use them to make presentations that have a higher chance of captivating your audience, your classroom or even getting you one step closer to signing a contract with the new clients.

We have covered a lot of the features mentioned in this article. So, I highly recommend taking a little bit of time out of your day to read those articles.

Image Credit for Featured Image

PowerPoint 101: The Ultimate Guide for Beginners

Vania Escobar

Are you struggling with PowerPoint? You need a quick design in PowerPoint but don't know where to start? Don't worry, you have nothing to be ashamed of.

In this article, we're going to refresh the most important PowerPoint basics so you can take advantage of this Microsoft software and create high-impact presentations at any time!

Millions of users worldwide use Microsoft 365 services , making PowerPoint the presentation design software with the highest market share. And with good reason! PowerPoint's features stand out for its usability and originality . We can tell you that PowerPoint is pretty intuitive software, and it's a great option to choose when working with presentations on a daily basis. So, are you ready for a quick PowerPoint 101 class?

Let ' s see what you ' re going to learn today with this PowerPoint Guide :

What is PowerPoint?

What are the best uses of powerpoint, powerpoint basics: what are the components of powerpoint workspace, mastering powerpoint: what are the main features of powerpoint, what are powerpoint templates and where to find them, time to practice how to make a presentation in powerpoint.

Presentation desing service - 24Slides

Microsoft PowerPoint is a presentation design software that is part of Microsoft 365 . This software allows you to design presentations by combining text, images, graphics, video, and animation on slides in a simple and intuitive way.

Over time, PowerPoint has evolved and improved its accessibility to users. For this reason, it has been adapted to the main operating systems and modalities:

  • PowerPoint Online

Additionally, you can use Word and Excel in this online version. That way, you'll be able to make real-time changes in the cloud without fearing losing your files. Sounds great, right?

PowerPoint has a versatile range of uses. Here's a list of the different tasks you can complete with this presentation design software:

  • Business presentations or Pitch decks.
  • Marketing, Sales and HR plans.
  • Project briefs and timelines.
  • Inductions to new employees.
  • Seminars and educational classes.
  • Professional portfolio of photos or designs.
  • Presentations of a research summary.
  • Presentations for special occasions.

These are just a few examples of the multiple possibilities this Microsoft software offers. Your imagination is the only limit!

Stay tuned as we continue with this PowerPoint 101 Guide...

PowerPoint 101: The Ultimate Guide for Beginners

In order to deeply understand this presentation design software, you need to recognize its main components. Now it's time to learn about the PowerPoint basics!

A quick note before going any further: when opening PowerPoint, some of the commands in the ribbons will look grayish and won't be highlighted when you hover the mouse over them.

This happens since some commands need to be selected in order to function. For example, if you want to change the color of a text, you first need to select it.

That being said, let's start with this Guide for PowerPoint beginners:

PowerPoint Main Window

The first aspect to learn is PowerPoint Main Window. To facilitate the explanation, we've organized its main elements with numbers from 1 to 10:

components of PowerPoint window

Based on that, the main components of PowerPoint window are the following:

1. Quick Access Toolbar: allows you to customize commands to have them at hand. You only have to select it and go to "More commands."

2. Title Bar: shows you the name of your file and other "Suggested options" like Slide Master View . These options will vary depending on the use you give to the commands.

3. File Tab: you will see the Home Menu (PowerPoint backstage) by selecting it. There, you can create a new presentation, save it, print it, export it, and many other options.

4. The Ribbon: it's where PowerPoint tabs and tools are. These tools can also be called "commands" or “features.”

5. More Button or Down Arrow: these arrows allow you to view more tools or layout options in PowerPoint.

6. Slides Pane: shows your slides in thumbnail size. By right-clicking, you can access additional options for customizing each slide. Perfect for PowerPoint beginners!

7. Slide: PowerPoint's blank canvas and the frame to be seen when presenting the file.

8. Placeholders: they are dotted boxes that will store your content.

9. Status Bar: allows you to view the slide number, grammatical errors, speaker notes, and the comments on your file.

10. Zoom: allows you to enlarge or minimize your PowerPoint workspace. The range goes from 10 to 400%.

PowerPoint Tabs

The PowerPoint tabs are the control desk of your presentation . Since PowerPoint's features are too many, they're organized in tabs.

You can come and go between tabs as you need. Once you click on a tab, it will open its ribbon, and there, you'll be able to see all the tools related to that particular category.

This PowerPoint tutorial for beginners will give you an overview of all PowerPoint tabs . Pay attention to the following list:

  • Transitions Tab
  • Animations Tab
  • Slide Show Tab
  • Recording Tab

1. Home Tab

The Home tab is the most common tab of PowerPoint. This is the tab you'll probably use the most if you're designing a presentation deck from scratch.

Home Tab PowerPoint

It allows you to add new slides and change the text characteristics : font, size, boldness, underlining, alignment, etc. If you've ever used Microsoft Word, these features will be familiar to you.

Also, you will find commands to edit the characteristics of the geometric shapes you insert. This includes: fill color, line color, sharpe effects, among others.

2. Insert Tab

The Insert tab is exactly what its name says it is. In this ribbon, you'll find all the options concerning adding a new element to your PowerPoint presentation .

Insert Tab PowerPoint

You can insert a picture, some geometric shapes, icons, WordArt graphics, among others. We can tell you that this tab is really helpful for PowerPoint beginners!

For example, if you have a lot of data in PowerPoint , you could add a chart or diagram to show your information in a more visual way. Also, you can embed videos or music into PowerPoint really easily.

  • PowerPoint tip for beginners: To be able to write text on your slides, you need a text box. So, if you're designing your presentation from scratch, remember to go first to the Insert tab and add a text box to start writing.

3. Design Tab

If you are one of those people who enjoy choosing the design of a PowerPoint presentation, this tab will be your favorite.

Design Tab PowerPoint

The Design tab offers a wide range of premade designs , allowing you to get more polished slides. Even better, if you explore its ribbon, you can adjust the color palette and change the overall style of your PowerPoint deck.

The PowerPoint interface, as this basic PowerPoint Tutorial, is really intuitive. We believe that you won't have any problem with this tab!

4. Transitions Tab

Using transitions in PowerPoint is a dynamic way to move from one slide to the next during a presentation. This feature is PowerPoint's stamp, so don ' t miss it!

Transitions Tab PowerPoint

Some PowerPoint transitions are really classic, like wiping the old slide to present the new one. Others are somewhat over the top, like the “Vortex” or the “Airplane” effect.

If you click on each kind of transition, you'll see a preview on how it would look when presenting. Really cool, right?

5. Animations Tab

In case you want to add special effects for certain elements in your slides , the Animations tab in PowerPoint will interest you.

Animations Tab PowerPoint

Like the Transitions tab, you will find various animation effects in this ribbon. It's a matter of trying and choosing the best one according to your needs!

6. Slide Show Tab

As its name says, the Slide Show tab is about presenting your slides . We really like that it gives you several options to show up your presentation!

Slide Show Tab PowerPoint

Considering that you're a PowerPoint beginner, you're not likely to use the Slide Show tab very much.

But if you're curious about this command, you must read our article: How to Make a PowerPoint Slideshow that Runs Automatically?

7. Review Tab

The Review tab is not often used by PowerPoint beginners either.

However, if your job is related to writing or if you work at an international company, this tool can be extremely useful!

Review Tab PowerPoint

With this tab, you can check the slide's spelling, translate the text in real-time, and add comments to your slides . This last function can be helpful to give feedback to a colleague.

8. View Tab

This View tab allows you to change the view of your PowerPoint slides and make handouts from them, among other things.

View Tab PowerPoint

As you can see, the majority of its commands are really specific. So you won't have any issues while designing, test and see!

In this section, our favorite command for PowerPoint beginners is Slide Master . Explore more about this tool in our guide!

9. Recording Tab

In the last versions of this design presentation software, PowerPoint added the Recording tab. As its name says, it allows you to record all your presentation slides .

Recording Tab PowerPoint

This ribbon has advanced commands, so the most common action for a PowerPoint beginner is to take a screenshot or record the screen sequentially .

10. Help Tab

Finally, there is the Help tab. If you have any problem or question concerning how to use PowerPoint, you may go here to look for a solution.

In the latest versions, Windows has added a “Show Training” option. You can click this command to practice the PowerPoint basics since it will download training templates.

Help Tab PowerPoint

As a beginner in PowerPoint, you must recognize the objective of each PowerPoint tab to be able to master the software . But, in order to conduct an outstanding presentation deck, you also need to dominate its most important features. Let's see some of them in the next section!

If you feel ready to delve deeper into PowerPoint's tools, this section is for you.

As you may know , 24Slides specializes in creating outstanding presentations for any Design Project . So, we asked one of our experts about her favorite PowerPoint features, and we want to share them all with you!

Carmen Navarrete , Graphic Designer at 24Slides, highlighted the following features that will make your presentations stand out from the crowd:

PowerPoint Feature #1: Crop to Shape

This first PowerPoint feature is simple but effective!

Let's see how to use it:

  • First, choose an image you want to cut and insert it into your workspace.
  • Once inserted, select it with the mouse.
  • Go to the "Picture Format" tab.
  • Press the arrow of the "Crop" button (right side of the screen).
  • Select "Crop to Shape."
  • Choose your favorite shape and customize your PowerPoint presentation!

PowerPoint Feature: Crop to Shape

PowerPoint Feature #2: Merge Shapes

If you don't like any figure enough, you can create one from scratch!

This is possible thanks to the "Merge Shapes" option. Follow these steps to unleash your creativity:

  • First choose an image you want to cut.
  • Check the list of PowerPoint shapes (Insert tab > Shapes).
  • Choose two or three figures you want to merge (they can be the same figure).
  • Select the figures you are going to merge (see the image).
  • Once selected, go to the "Shape Format" tab.
  • Press the "Merge Shapes" option and the type of merge you want (test and choose!).

PowerPoint Feature: Merge Shapes

  • A new figure will appear, and you must fill it with the image from the first step.
  • Stay on the Shape Format tab and go to "Shape Fill" (button in the middle of the ribbon).
  • Select "Picture Fill" and browse for your image.
  • Select the image to fill your new figure, and that's it!

PowerPoint Feature: Merge Shapes

  • PowerPoint tip for beginners: When your merged figure is ready, paste the image to the background of your slide to achieve a better result. This way, you can use your image as a canvas and see if both elements fit well.

PowerPoint Feature #3: Insert Icons

This PowerPoint feature is quite easy to follow for PowerPoint beginners!

Just follow these steps:

  • Go to the Insert tab.
  • Select the "Icons" option.
  • A Microsoft 365 library will open, where you can search for the required icon.
  • Now, you must insert it into your presentation and adapt it to your design.
  • If you have an active Microsoft 365 subscription, you'll have access to a larger number of icons in PowerPoint.

PowerPoint Feature: Insert Icons

  • PowerPoint tip for beginners: If you want to learn more about icons in PowerPoint, read our article on How to Use Icons to Make Amazing PowerPoint Presentations .

PowerPoint Feature #4: Insert SmartArt

PowerPoint's SmartArt is one of the most popular and accessible tools to dominate while learning about PowerPoint basics.

To use it in your slide deck, you must:

  • Select SmartArt.
  • See all SmartArt categories and choose your favorite based on your needs.
  • Add the text you have prepared and adapt it to your presentation.

PowerPoint Feature: Insert SmartArt

We want to give you some ideas to master this SmartArt tool in PowerPoint: you can make timelines , flowcharts , and even a Venn diagram in just a few seconds. Try and see!

PowerPoint Feature #5: Remove Background

If you don't know how to use Photoshop and want to remove the background from an image, in this PowerPoint 101 Guide, we show you how:

  • First choose the image you want to remove the background from.
  • Insert the image in the PowerPoint workspace.
  • Select the image and go to the "Picture Format" tab.
  • Select "Remove Background" (first option on the left).
  • You can keep and remove parts of the image with the first two tools of the ribbon (see image).
  • Keep in mind that all the sections highlighted in purple will be deleted.

PowerPoint Feature: Remove Background of image

  • We recommend zooming in to keep or remove parts of the image with more detail.
  • Once you're done, press the "Keep Changes" button.
  • Finally, adapt the new image to your PowerPoint presentation.

Remove background in PowerPoint

  • PowerPoint tip for beginners: Choose a high-contrast photo or image for best results. In other words, the outline of the person or object you want to cut out must have clear edges and cannot blend with the image's background color.

PowerPoint Feature #6: Add Speaker Notes

The latest PowerPoint feature is a command you can use to prepare your speech before presenting to an audience.

Learning how to add speaker notes in PowerPoint is simple:

  • Select the slide that needs some notes.
  • Usually, there is a footer below the slide, but if not, you will have to activate it.
  • Go to the View tab and select "Notes."
  • The Speaker Notes section will appear, and you can add whatever you want!

PowerPoint Feature: Add Speaker Notes

  • PowerPoint tip for beginners: In case you want to practice your entire presentation and have a lot of notes, go to the View tab and select "Notes Page" (fourth command). You'll be able to see all your Speaker Notes faster!

PowerPoint Feature #7: PowerPoint Translator

If you've ever wondered how to translate your PowerPoint Slides, we'll explain the step by step here:

  • Go to the Review tab.
  • Select the text you want to translate.
  • Press the “Translate” button.
  • A panel will open on the right side of the screen.
  • Choose the language you need and you'll see the translation in real-time.
  • If you press Insert, the text will change to the new translation!

PowerPoint Feature #8: Screen Recording

The process of recording your screen in PowerPoint is straightforward and intuitive. Let's see:

  • Go to the “Record” or “Recording” tab.
  • Press the "Record Slide Show" button or the “From Beginning” button (depending on your PPT version).
  • A new window will open.
  • Select the red record button and start recording!
  • When you're done, select “Export.”
  • By default, the video will be 1080p. If you want to lower the video quality, go to "Customize export."
  • Name the video, save it to a folder and that's it!

As you may have noticed, this software has endless PowerPoint design options for beginners. We encourage you to try and test each functionality!

However, we're clear that PowerPoint has different features, so it can be hard to know where to start. That's why understanding PowerPoint basics is crucial if you truly want to master this software!

Our PowerPoint 101 Guide continues; stay tuned to discover more great stuff about this Microsoft software. Keep reading!

A PowerPoint template is a pre-made design that you can use for your own means, and that will save you a lot of time!

Templates in PowerPoint are a great resource for designing since all the structure is already done, and you only have to update the content . We can tell you they're the perfect resource for PowerPoint beginners!

They can be incredibly specific. For example, there are templates for a SWOT analysis or a complete Marketing report. Otherwise, templates can also be very general, with several slides with a similar design.

If you struggle with the artistic part of designing presentations, downloading PowerPoint templates will be a life changer!

PowerPoint free Templates by 24Slides

How to download PowerPoint templates for free?

If you didn't know, 24Slides has an extensive repository of PowerPoint templates. But how to obtain them? It's really simple:

  • First, create an account on our Free Templates Website with the button “Register” (that way, you can download everything without problems!).
  • Think about the graphics you need and the ideal structure for your presentation deck (you can also change the color palette later!).
  • Download it in PowerPoint format (if you prefer it in Google Slides format, you'll also find this type in our repository).
  • Edit and change everything you need for your PowerPoint presentation!

24Slides Designers specialize in business and corporate PowerPoints, but you'll also find other types of templates on our website: Data templates, Timelines, Roadmaps, Matrixes, Diagrams, and more.

Keep in mind that a well-designed PowerPoint deck helps you communicate stronger messages to your audience . Don't waste this opportunity to make your presentation shine!

Business Templates in PowerPoint

If you want to learn more about how to master PowerPoint, do not miss the last section. We'll show you some PowerPoint basics from the software itself!

A PowerPoint 101 Guide wouldn't be that useful with no examples. So, if you enjoy the step-by-step guides, this section is for you.

Below, we'll show you how to make a simple PowerPoint presentation. But first, here are some tips to be more efficient in the process:

  • Be clear about what type of presentation you're going to create (is it corporate, playful, or more creative?).
  • Make a draft with the most important information you need to add and, thus, generate a good structure in your presentation .
  • Get inspired by examples on the internet , but adapt them to your needs and audience.
  • If you will create a business presentation, keep in mind your brand identity .
  • Make sure your PowerPoint works , you may need to update to the latest version or pay for the subscription.

Step 1: Make a draft to structure your presentation

As we said before, writing a draft or script of your content will be vital to start on the right foot as a PowerPoint beginner.

This advice is so important that we choose it as the first step to learning how to make a PowerPoint presentation. Remember: Planning is key!

draft to structure a presentation in PowerPoint

Regarding the process of planning, we share some good practices:

  • If your presentation will be very long , write down all subtitles and content in a Word document. This will help you organize your ideas and give a correct sequence to your narrative. In addition to avoiding redundancies in the message you want to communicate.
  • If your presentation will use many visual resources , we recommend choosing high-quality images. This will help you have a starting graphic base. Some good free image repositories are Freepick , Unsplash , and Adobe Stock .
  • If your presentation is based on data , have all your results summarized or your most relevant conclusions at hand. The idea of making a PowerPoint presentation is to show your information in the simplest way possible for your audience.

Step 2: Create a new document in PowerPoint

Once you check that all the functions are working fine with the software, please open it and go to the File tab. If you've ever used Word or Excel, you'll probably find this Home Menu familiar.

In short, this is the main page of PowerPoint, where you can create a new presentation or open an older one. Let's see:

how to create a new document in PPT

In order to follow this part of our PowerPoint Tutorial correctly, take into consideration the following points:

  • On the lower side of the screen, you'll find your recently opened PowerPoint files. This option is great for saving some time.
  • If you don't find the presentation you're looking for, click on the “Open” option at the left bar and find older files.
  • Don't forget to save your presentation with a relatable name so you won't lose sight of it!

Step 3: Choose the perfect design for your presentation

With your information ready in a draft, it's time to choose the design of your PowerPoint slide deck. You must imagine that the available design options are endless!

For practical reasons, you have three options regarding the design:

  • Start a design from scratch (very difficult for a PowerPoint beginner).
  • Choose an established PowerPoint design or layout.
  • Download a PowerPoint template and modify some details.

Don't worry if you don't know how to continue! In this PowerPoint 101 class, we're going to explain step by step the second option:

How do you set a default design in PowerPoint?

  • First, go to the Design tab.
  • Open the list of options by clicking on the third arrow.
  • Choose the design you like the most for your PowerPoint presentation.

How do you set a default design in PowerPoint

If you want to explore more PowerPoint designs, there is a way to research online. For that, you only need to:

  • Go to the File tab (first tab, next to the Home tab).
  • Select "More themes" (see image).

More themes in PowerPoint

  • Use the search engine and write the keyword you want (it can be related to your business or it can be a color).
  • Check the list of PowerPoint themes and choose your favorite.
  • Wait a few minutes while it loads and keep designing in PowerPoint!

Themes designs in PowerPoint

How do you change the layout of one slide in PowerPoint?

In this PowerPoint 101 Guide, you will also learn how to configure the layout of each slide.

Keep in mind that to have a high-impact presentation, you must adapt your slides' design to the type of content you'll add. And using layouts is perfect for this purpose.

To change the layout type in PowerPoint, follow these steps:

  • Right-click on the slide you want to change.
  • Select the "Layout" option.
  • You will find more than ten layout models.
  • Choose the one that best suits your content.
  • Repeat these steps for each slide (if you wish or require).

How do you change the layout in PowerPoint

How do you customize your slides in PowerPoint?

The design process in this PowerPoint 101 Guide doesn't stop there.

You also can customize your presentation's color palette , font style, background format , and graphics effects .

Just go to:

  • Design tab > Variants.
  • Select Colors, Fonts, Effects or Background Styles (as you need).
  • If you're inspired and want to create your own background in PowerPoint, select Background Styles > Format Background.
  • Finally, custom your slides as you want!

how to customize a design in PowerPoint

Step 4: Add all your information to your presentation

Now, it's time to add all your information to your slides. If your script is long, take your time to copy each part of it.

In this PowerPoint Tutorial, we're going to show how our design is going so far. We design at your side!

How to design a presentation in PPT

Step 5: Add transitions or animations to your presentation

The stamp of PowerPoint is its transitions and animations! Naturally, our PowerPoint 101 has considered these essential commands.

If you want to add them to your presentation and make your speech more fluid, follow these steps:

  • Go to the tabs section of PowerPoint.
  • Select "Transitions" or "Animations" and try your favorite effects.
  • Remember that if you select Transitions, these will modify the entire slide, while Animations can be added to each element individually.

When choosing one Animation, you can eliminate it if you aren't 100% convinced. You only need to:

  • Select the Animation number that appears on the corner.
  • Press the "Delete" or "Backspace" button on your keyboard.
  • Choose another Animation in PowerPoint if you want!

How to add transitions or animations to PPT

This “PowerPoint for dummies” is full of tips and tricks! So here is one more: Don't overuse transitions or animations in PowerPoint ; they can make your presentation slower and unprofessional . Use this tool in a subtle way!

Step 6: Refine the final details

As always, every final product must be reviewed. Especially if you're learning the PowerPoint fundamentals with us.

We recommend reviewing each slide of your PowerPoint presentation one final time. In this process, you will be able to:

  • Add icons if your presentation requires it.
  • Change any image or illustration if they don't convince you.
  • Change transitions or animations.
  • Customize your presentation's color palette .
  • Proofread your slides' text or add more information.
  • Add speaker notes to your presentation.

How to add speaker notes to PPT

Step 7: Slideshow your presentation

When your presentation is finished, it's essential to know how to make a PowerPoint slideshow. This way, you can see your slides from the exact same perspective your audience will see them.

To slideshow your presentation in PowerPoint, follow these simple steps for PowerPoint beginners:

  • Position yourself on your first slide.
  • Go to the bottom right of the software.
  • Select the "Slide Show" button (see image).
  • Have a look of your presentation by clicking on each slide or pressing the right arrow on your keyboard.
  • To go out from the Slide Show mode, you have to press the ESC key.

How to slideshow in PowerPoint

Now you can present your slides like an expert!

When you master this presentation design software, you'll be able to create amazing things in PowerPoint : infographics, diagrams, charts, pitch decks, business cards, calendars, you name it!

This was our PowerPoint Guide for beginners. We hope that our compilation today will be useful for conducting more professional presentations in the future and, why not, achieve all your goals!

Don't forget to share this PowerPoint 101 Guide with your co-workers or whoever you want!

Presentation design service promotion

Want to boost your beginner PowerPoint skills? Check out this content:

  • How to Work with Multiple Images in PowerPoint
  • How to Add a Timer to Your Powerpoint Presentations
  • PowerPoint Charts, Graphs, & Tables Made Easy | Tips & Tricks
  • How To Use PowerPoint Design Ideas - All Questions Answered!
  • 36 Fun Icebreakers for Your Next Presentation
  • The Cost of PowerPoint Presentations: Discover the hidden expenses you might overlook!

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Information Technology Explained

what is Powerpoint

Understanding What is PowerPoint: A Comprehensive Guide

what is powerpoint presentation features

Table of Contents

In this comprehensive guide, we will delve into the world of PowerPoint, uncovering what it is and exploring its vast array of features and capabilities. PowerPoint is a presentation software that allows users to create visually engaging slideshows, making it an essential tool for professionals looking to effectively convey their ideas and engage their audience.

Key Takeaways:

  • PowerPoint is a presentation software that enables users to create visually engaging slideshows.
  • It offers a wide range of features, including templates, text formatting, visual enhancements, and transitions and animations.
  • PowerPoint’s Slide Master feature ensures consistency and efficiency in creating presentation templates.
  • Planning and practicing are vital steps in creating a successful PowerPoint presentation.
  • Proper formatting and design can greatly enhance the visual appeal and clarity of PowerPoint slides.

Defining Powerpoint: An Overview of the Presentation Software

Powerpoint is a powerful presentation software that enables users to create visually appealing slideshows to effectively convey information. With its wide range of features and tools, Powerpoint is widely used in various professional settings, including business meetings, educational institutions, and conferences.

One of the key features of Powerpoint is its ability to create stunning slides through customizable templates, text formatting options, and visual enhancements. Users can choose from a variety of pre-designed templates or customize their slides according to their specific needs. Additionally, Powerpoint allows for easy incorporation of images, charts, and graphs to visually support the content.

Transitions and animations are another significant aspect of Powerpoint, enabling users to add movement and interactivity to their presentations. Users can create smooth transitions between slides, as well as animate individual elements within a slide to capture the audience’s attention and enhance engagement.

Key Features of Powerpoint:
Customizable templates
Text formatting options
Visual enhancements
Transitions and animations

Furthermore, Powerpoint offers speaker notes functionality, allowing presenters to add notes and reminders for each slide. This feature aids in ensuring a smooth delivery and helps presenters stay on track during their presentation.

In summary, Powerpoint is a versatile presentation software that empowers users to create visually captivating slideshows. Whether it’s designing professional presentations from scratch, incorporating engaging transitions and animations, or leveraging speaker notes for a flawless delivery, Powerpoint provides a comprehensive suite of tools and features that make it an essential tool for effective communication.

Exploring Powerpoint Features: Enhancing Your Presentations

With an extensive range of features, Powerpoint empowers users to create captivating presentations through its diverse set of tools and functionalities. Whether you want to deliver a professional business pitch, showcase your creative portfolio, or educate and engage your audience, Powerpoint has got you covered.

One of the key features of Powerpoint is its extensive library of pre-designed templates. These templates provide a solid foundation for your presentation, saving you time and effort in creating a visually appealing layout. You can choose from a variety of themes, color schemes, and slide designs to match your content and create a cohesive visual experience for your audience.

In addition to templates, Powerpoint offers various text formatting options to help you make your content stand out. You can customize fonts, sizes, colors, and styles to ensure that your text is easily readable and visually impactful. With the ability to add bullet points, numbered lists, and even tables, you can effectively organize and present complex information with clarity.

To further enhance your slides, Powerpoint provides a range of visual elements and graphics. You can add images, shapes, icons, and charts to bring your content to life and make it more visually engaging. These visual enhancements help capture the attention of your audience and reinforce key messages in your presentation.

Table: Powerpoint Features

Feature Functionality
Templates Pre-designed layouts for easy presentation creation
Text Formatting Customization options for fonts, sizes, colors, and styles
Visual Elements Ability to add images, shapes, icons, and charts
Transitions and Animations Options for smooth slide transitions and engaging animations
Speaker Notes Space to add notes for reference during the presentation
Consistent formatting across slides for a professional look

With all these features at your disposal, Powerpoint allows you to create dynamic presentations that leave a lasting impression. Whether you’re a student, professional, or entrepreneur, mastering Powerpoint can greatly enhance your communication skills and help you effectively convey your ideas to your audience.

Getting Started with Powerpoint: A Beginner’s Guide

If you are new to Powerpoint, don’t worry – we’ve got you covered with this beginner’s guide that will walk you through the process of creating your first presentation. Powerpoint is a widely used presentation software that allows users to create visually engaging slideshows to effectively convey their ideas and engage their audience.

To start using Powerpoint, you’ll need to have the software installed on your computer. Once you have Powerpoint open, you’ll be presented with a blank slide. This is where you can begin creating your presentation. You can choose from various templates, or start from scratch by selecting a blank slide.

Powerpoint provides a user-friendly interface with a toolbar at the top that contains all the tools you’ll need to create your presentation. You can easily insert text, images, shapes, charts, and more to customize your slides. To add text, simply click on the text box and begin typing. You can format the text, change fonts, colors, and sizes to suit your preferences.

To enhance your presentation, Powerpoint offers a range of features such as visual enhancements, transitions, and animations. These can be added to your slides to make them more dynamic and engaging. You can also utilize the speaker notes feature to add additional details or reminders for your presentation.

Table: Powerpoint Tutorials

Tutorial Description
Getting Started with Powerpoint A step-by-step guide to creating your first presentation in Powerpoint.
Formatting and Design Tips Learn how to format and design your slides for maximum impact.
Adding Transitions and Animations Explore the different transitions and animations available in Powerpoint to bring your slides to life.
Reviewing and Practicing Tips for reviewing and practicing your presentation before delivering it to ensure a seamless delivery.

By following this beginner’s guide and exploring Powerpoint’s features, you’ll soon become proficient in creating stunning presentations. Whether you’re a student, business professional, or public speaker, Powerpoint can help you effectively communicate your ideas and engage your audience. Now, let’s dive into the tutorial section to learn more about using Powerpoint.

Designing Stunning Slides: Formatting and Visual Enhancements

To create stunning presentations, it is crucial to master the art of designing slides that are visually engaging and effectively convey your message. PowerPoint provides a range of formatting and visual enhancement options that can elevate the impact of your slides.

One key aspect to consider is the layout and formatting of your text. Utilize different font styles and sizes to create hierarchy and emphasize important points. Use bullet points and numbering to organize information and make it easier for your audience to follow along. Remember to keep your text concise, using short phrases or keywords instead of lengthy sentences.

In addition to text formatting, PowerPoint offers a variety of visual enhancements. You can insert high-quality images, graphics, and icons to complement your content and make it more visually appealing. Consider using charts and graphs to present data in a clear and concise manner. These visual elements not only add visual interest but also help your audience understand complex information more easily.

Formatting Tips Visual Enhancements
Utilize different font styles and sizes Insert high-quality images, graphics, and icons
Use bullet points and numbering Include charts and graphs to present data
Keep text concise Apply animations and transitions for added impact

Another way to enhance your slides is by using animations and transitions. PowerPoint allows you to add movement and visual effects to individual elements or entire slides. This can help grab your audience’s attention and guide them through your presentation. However, use animations and transitions sparingly and purposefully. Too many effects can distract from your message and make your presentation appear unprofessional.

By mastering the design and formatting features in PowerPoint, you can create slides that are not only visually stunning but also effectively communicate your ideas. Experiment with different layouts, color schemes, and visual elements to find a style that aligns with your content and engages your audience. Remember, the goal is to create a visually appealing presentation that enhances the impact of your message.

Adding Life to Your Presentation: Transitions and Animations

Dynamically engage your audience by incorporating seamless transitions and captivating animations into your Powerpoint presentations. These features not only enhance the visual appeal of your slides but also help to convey information effectively and maintain audience interest throughout the presentation.

Powerpoint offers a wide range of transition effects, allowing you to smoothly move from one slide to the next. Whether you prefer subtle fade-ins or more dynamic slide flips, Powerpoint has the perfect transition effect to suit your presentation style. By strategically adding transitions between slides, you can create a seamless storyline flow that keeps your audience engaged and focused.

Animations, on the other hand, bring your content to life by adding movement and interactivity to individual elements within your slides. From simple entrance animations that gradually reveal text or images, to more complex motion paths that guide the viewer’s attention, Powerpoint animations allow you to highlight key points and make your presentation more engaging.

Utilizing Transitions and Animations Effectively

  • Keep it subtle: While transitions and animations can add flair to your presentation, it’s important not to overdo it. Use them sparingly and choose effects that complement the content rather than distract from it.
  • Be consistent: Stick to a consistent transition or animation style throughout your presentation to maintain a professional and polished look. Inconsistent use of effects can be jarring for the audience.
  • Practice timing: Make sure your transitions and animations are timed appropriately to ensure a smooth and seamless delivery. Practice your presentation to ensure that the timing aligns with your speaking points.

By incorporating transitions and animations into your Powerpoint presentations, you can captivate your audience and create a memorable visual experience. Remember to use these features strategically and in moderation to enhance your content and engage your viewers.

Transitions Animations
Fade Entrance
Slide Emphasis
Cut Exit
Zoom Motion Path

Perfecting Your Delivery: Speaker Notes and Presentation Tips

A polished delivery is key to a successful presentation. To engage and captivate your audience, it’s essential to leverage PowerPoint’s speaker notes and other valuable tips. Speaker notes serve as your guide, providing cues and reminders throughout your presentation. Here are some tips to make the most of this powerful feature:

  • Keep it concise: Your speaker notes should contain key points and reminders, not a full script. Use bullet points or short phrases to keep them concise and easy to follow.
  • Practice, practice, practice: Familiarize yourself with your slides and speaker notes by rehearsing your presentation multiple times. This will build your confidence and ensure a smooth delivery.
  • Use visual cues: Incorporate images or icons in your speaker notes to prompt specific actions or emphasize important points. Visual cues can help you stay on track and engage your audience.
  • Highlight transitions: Note any transitions or animations in your speaker notes. This will help you remember to pause or adjust your tone when these visual effects occur, creating a seamless and impactful presentation.

Remember, effective delivery goes beyond speaker notes. Here are a few additional tips to enhance your presentation:

  • Speak clearly and confidently: Project your voice, maintain eye contact, and use appropriate gestures to engage your audience and convey your message with confidence.
  • Utilize visual aids: Incorporate high-quality visuals, such as images, graphs, or videos, to support your key points and make your presentation more visually appealing.
  • Engage the audience: Encourage audience participation through interactive elements, questions, or discussion points. This fosters engagement and keeps your audience actively involved throughout the presentation.

In summary, perfecting your delivery is crucial for a successful PowerPoint presentation. Leverage the speaker notes feature, practice your presentation, and follow these tips to captivate your audience, convey your message effectively, and leave a lasting impression.

Presentation Tips:
A polished delivery is key to a successful presentation.
Keep your speaker notes concise and use visual cues.
Practice your presentation multiple times to build confidence.
Speak clearly, utilize visual aids, and engage your audience.

Mastering Powerpoint: Understanding the Slide Master Feature

Discover the power of the Slide Master feature in Powerpoint, allowing you to effortlessly apply consistent formatting and design across all slides. The Slide Master acts as a template for your presentation, providing a centralized location to make global changes to the layout, font styles, color schemes, and other visual elements. By leveraging the Slide Master feature, you can save time and maintain a professional and cohesive look throughout your presentation.

One of the key benefits of using the Slide Master is the ability to create a unified theme for your slides. Rather than manually formatting each individual slide, you can make changes on the Slide Master, and those changes will be automatically applied to all slides. This ensures a consistent appearance and saves you the hassle of manually adjusting the design elements on every slide.

In addition to formatting, the Slide Master also allows you to insert placeholders for text, images, charts, and other content types. These placeholders act as pre-defined areas on each slide where you can easily add and update content. By utilizing placeholders, you can maintain a consistent layout throughout your presentation while still customizing the content on each slide.

Example of Slide Master Format in Powerpoint:

Slide Master Element Description
Title Slide Layout Defines the layout and formatting for the first slide, which typically includes the presentation title, subtitle, and any relevant images or branding.
Content Slide Layout Defines the layout and formatting for slides that contain content, such as text, images, charts, and tables. This layout is applied to the majority of slides in a presentation.
Two Column Slide Layout Defines a layout with two columns, commonly used for presenting contrasting information or comparisons.

By mastering the Slide Master feature in Powerpoint, you can streamline the design process and maintain a consistent and professional look for your presentations. With its ability to apply global changes, insert placeholders, and define slide layouts, the Slide Master empowers you to create visually impactful presentations while saving time and effort.

Exploring Powerpoint Alternatives: Finding the Right Fit for You

While Powerpoint is widely used and trusted, there are other presentation software options available that might better suit your preferences and requirements. Whether you’re looking for more advanced features, a simplified user interface, or a specific focus on collaboration, exploring alternative options can help you find the perfect fit for your presentation needs.

One popular alternative to Powerpoint is Google Slides. As part of the Google Workspace suite, Google Slides offers seamless integration with other Google products, making it a convenient choice for those already using Gmail, Google Drive , and Google Docs. It also allows for real-time collaboration, enabling multiple users to work on a presentation simultaneously. With a wide range of templates and easy-to-use design tools, Google Slides is a user-friendly option for creating visually appealing slideshows.

If you’re looking for a more professional and polished presentation software, Adobe Spark might be the right choice for you. This software offers a selection of stunning templates and allows for easy customization of fonts, colors, and layouts. In addition, Adobe Spark provides access to a vast library of high-quality images and icons to enhance your slides. With its focus on creating visually captivating presentations, Adobe Spark is a great option for users who want to make a lasting impression.

Powerpoint Alternative Key Features
Google Slides Real-time collaboration, seamless integration with Google products, easy-to-use design tools
Adobe Spark Professional templates, customizable fonts and layouts, access to high-quality images and icons

Another popular alternative is Prezi, which offers a unique approach to presentations with its zooming and panning features. Instead of traditional slide transitions, Prezi allows you to create dynamic and interactive visual journeys. This can be particularly effective for storytelling or when presenting complex information. Prezi also offers a library of templates and a user-friendly interface, making it suitable for both beginners and experienced presenters.

Ultimately, the choice of presentation software depends on your specific needs and preferences. By exploring alternative options such as Google Slides, Adobe Spark, and Prezi, you can find a software that not only meets your requirements but also enhances your ability to create engaging and impactful presentations.

Planning Your Presentation: An Essential Step for Success

The success of a PowerPoint presentation heavily relies on proper planning – learn valuable tips and strategies to ensure your content is well-organized and impactful.

When it comes to planning your PowerPoint presentation, it’s crucial to start with a clear understanding of your goals and objectives. Define the purpose of your presentation and identify the key messages you want to convey to your audience. This will help you structure your content and keep your presentation focused.

Next, outline the main points or topics you want to cover in your presentation. Use bullet points or numbered lists to organize your ideas and create a logical flow. This will make it easier for your audience to follow along and understand your message.

Tips for Planning Your PowerPoint Presentation:
Consider the demographics, interests, and knowledge level of your audience. Tailor your content to meet their needs and expectations.
Set deadlines for each stage of your presentation creation process, including research, content development, and practice sessions.
Determine what visual aids, such as images, charts, or graphs, will best support your message and enhance audience understanding.
Rehearse your presentation multiple times to ensure a confident and smooth delivery. Time yourself to ensure you stay within your allotted timeframe.

By following these planning tips and strategies, you can create a well-organized and impactful PowerPoint presentation. Remember, proper planning sets the foundation for a successful presentation and enables you to effectively engage your audience.

Creating Engaging Slides: Tips for Content Creation

Effective content creation is crucial to capture and retain your audience’s attention throughout your PowerPoint presentation – discover valuable tips to achieve this goal.

1. Understand your audience: Before creating your PowerPoint slides, take the time to understand your target audience. Consider their level of knowledge, interests, and expectations. Tailor your content to resonate with them and address their needs.

2. Keep it concise: Avoid overwhelming your audience with excessive text on your slides. Use bullet points, short phrases, and impactful visuals to convey your message concisely. This approach helps your audience focus on key points and makes your presentation more visually appealing.

3. Use visuals strategically: Visuals play a vital role in engaging your audience and enhancing their understanding of your content. Incorporate relevant images, charts, graphs, and diagrams to support your message. Ensure that the visuals are clear, high-quality, and directly aligned with the information you are presenting.

4. Tell a story: Engage your audience by structuring your PowerPoint presentation like a captivating story. Start with a compelling introduction, build up the content systematically, and end with a memorable conclusion. This narrative approach helps create an emotional connection with your audience and keeps them engaged throughout.

Tips for Content Creation:
Understand your audience Keep it concise
Use visuals strategically Tell a story
Remember, effective content creation in PowerPoint is about delivering information in a visually appealing and engaging manner. By understanding your audience, keeping your content concise, using visuals strategically, and telling a story, you can create impactful slides that captivate your audience from start to finish.

Formatting and Design Best Practices for Powerpoint Slides

Adopting proper formatting and design practices is key to delivering a visually appealing and professional-looking PowerPoint presentation. In this section, we will explore best practices and design tips to help you create slides that captivate your audience and effectively convey your message.

1. Use consistent fonts and colors

When selecting fonts for your slides, choose a font that is easy to read and maintain consistency throughout the presentation. Stick to two or three fonts at most to maintain a cohesive look. Similarly, use a consistent color scheme that complements your content and enhances readability. Avoid using too many colors that may distract or overwhelm your audience.

2. Keep slide layouts clean and uncluttered

Avoid overcrowding your slides with excessive text or graphics. Use whitespace strategically to give your content room to breathe and create a visually pleasing balance. Break up text into bullet points or short sentences to make it easier to read and understand. Utilize visuals, such as images or icons, to augment your message and engage your audience visually.

3. Choose appropriate slide transitions and animations

Slide transitions and animations can add interest and engagement to your presentation, but it’s important to use them judiciously. Select transitions that are seamless and complement your content, rather than distracting from it. Use animations sparingly to highlight key points or to reveal information gradually, ensuring they enhance rather than overshadow your message.

Remember, the goal of formatting and design in PowerPoint is to support and enhance your content, not overshadow it. By following these best practices and design tips, you can create visually stunning slides that effectively communicate your message and leave a lasting impact on your audience.

Best Practices Design Tips
Use consistent fonts and colors Keep slide layouts clean and uncluttered
Avoid excessive text Utilize visuals to enhance your message
Select seamless transitions Use animations sparingly and purposefully

Reviewing and Practicing: Fine-Tuning Your Presentation

Reviewing and practicing your PowerPoint presentation are essential steps to identify any areas for improvement and gain confidence in delivering your content. Taking the time to review your slides, content, and overall flow allows you to ensure that your message is clear, concise, and impactful. Practicing your presentation helps you become familiar with the material, allowing you to deliver it smoothly and confidently.

One effective way to review your presentation is to go through each slide systematically, checking for any errors or inconsistencies in your content. Pay attention to the visuals, ensuring they are visually appealing and support your message effectively. Additionally, review your transitions and animations to make sure they enhance rather than distract from your presentation.

Practicing your presentation is just as crucial as reviewing it. Start by rehearsing your content out loud, paying attention to your tone of voice, pace, and overall delivery. Consider recording yourself and watching the playback to identify any areas for improvement. You can also practice in front of a mirror or with a small audience to get valuable feedback and make necessary adjustments.

Reviewing and Practicing Tips:
Give yourself time between reviewing and practicing sessions to avoid becoming too immersed and losing objectivity.
Ask for input from colleagues, friends, or mentors to get different perspectives and valuable suggestions.
Practice within the allocated time frame to ensure you don’t exceed or rush through your presentation.
Smooth transitions between slides and sections contribute to a seamless presentation.

By dedicating time to reviewing and practicing your PowerPoint presentation, you can fine-tune your content, identify any areas for improvement, and deliver a polished and engaging presentation that leaves a lasting impression on your audience.

Delivering Your Presentation: Tips for a Professional Performance

Learn valuable tips and techniques to deliver a memorable and impactful PowerPoint presentation, leaving a lasting impression on your audience. A successful presentation goes beyond just the content on your slides. It involves effective delivery and engagement with your audience. Here are some key tips to help you deliver a professional and polished performance:

  • Practice, practice, practice: Rehearse your presentation multiple times to ensure you are well-prepared and confident. Practice will help you become familiar with your content and delivery, allowing you to deliver a smooth and fluent presentation.
  • Utilize visual aids: PowerPoint offers a range of visual enhancements, such as charts, images, and videos, to support your presentation. Use these visual aids strategically to amplify your message and engage your audience visually.
  • Speak clearly and confidently: Pay attention to your tone of voice, volume, and pace when delivering your presentation. Speak clearly and project your voice to ensure everyone in the room can hear you. Maintain a confident demeanor to establish credibility.
  • Connect with your audience: Engage your audience by making eye contact, using gestures, and involving them in your presentation. Encourage questions, and actively listen and respond to feedback. Creating a connection with your audience will help keep them engaged and interested in your message.
  • Use effective body language: Be mindful of your body language during your presentation. Stand tall, maintain good posture, and use open and confident gestures. Avoid fidgeting or crossing your arms, as these can create barriers between you and your audience.

By incorporating these tips into your presentation delivery, you can ensure a professional and impactful performance that resonates with your audience. Remember, delivering a successful PowerPoint presentation is not just about the slides; it’s about how you deliver the content and connect with your audience.

Tip Description
Practice Rehearse your presentation multiple times to become familiar with the content and delivery.
Utilize visual aids Use visual enhancements, such as charts and images, strategically to support your message.
Speak clearly and confidently Pay attention to your tone, volume, and pace when delivering your presentation.
Connect with your audience Engage your audience through eye contact, gestures, and active participation.
Use effective body language Maintain good posture and confident gestures to establish credibility.

In conclusion, Powerpoint is a versatile presentation software that offers a wide range of features and capabilities, empowering professionals to create visually engaging and impactful presentations. With its user-friendly interface and extensive tools, Powerpoint allows users to plan, create, and deliver presentations with ease and confidence.

From defining what Powerpoint is to exploring its various features, this comprehensive guide has provided valuable insights and tips to help users make the most of this powerful software. By understanding how to design stunning slides, add transitions and animations, and utilize the Slide Master feature, users can enhance their presentations and captivate their audience.

Furthermore, this guide has emphasized the importance of planning, practicing, and reviewing presentations for a seamless and professional delivery. By following best practices for content creation, formatting, and design, users can create visually appealing slides that effectively convey their message.

Powerpoint is not just a presentation tool, but a platform that enables professionals to showcase their ideas and engage their audience. Whether you are a beginner or an experienced user, mastering Powerpoint can greatly enhance your communication skills and elevate your presentations to the next level.

Is PowerPoint Included in Office365?

Yes, PowerPoint is indeed included in Office365. One of the notable advantages of using office365 is the comprehensive suite of applications it provides, including the widely-used presentation software, PowerPoint. With Office365, users can access and utilize PowerPoint’s features seamlessly, making it a valuable tool for creating and delivering impactful presentations.

Q: What is Powerpoint?

A: Powerpoint is a presentation software that allows users to create visually engaging slideshows.

Q: What features does Powerpoint offer?

A: Powerpoint includes various features such as templates, text formatting, visual enhancements, transitions and animations, speaker notes, and the Slide Master feature.

Q: What is the workflow for creating a Powerpoint presentation?

A: The workflow typically involves planning, creating slides, formatting and design, adding transitions and animations, reviewing and practicing, and delivering the presentation.

Q: How can Powerpoint help professionals?

A: Powerpoint is a powerful tool that helps professionals effectively convey their ideas and engage their audience.

  • About the Author
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Mark is a senior content editor at Text-Center.com and has more than 20 years of experience with linux and windows operating systems. He also writes for Biteno.com

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Customizing PowerPoint Presentations

Where to find powerpoint, how to use powerpoint, collaborating with powerpoint, powerpoint competitors, what to know.

  • PowerPoint is a standalone program, a subscription service, a website, and a mobile app.
  • Use PowerPoint by creating and customizing presentations with text, images, and other graphics.
  • PowerPoint is the most popular presentation software, but Google Slides and Apple Keynote are popular, too.

Microsoft PowerPoint creates slideshows suitable for projectors or big-screen TVs. Usually, a presenter speaks to the audience and uses the PowerPoint presentation to hold the listeners' attention and add visual information. However, some presentations are created and recorded to provide a digital-only experience. This article addresses PowerPoint 2019 and 2016, PowerPoint for Microsoft 365, PowerPoint 2016, and PowerPoint Online.

PowerPoint presentations output to photo albums—complete with music or narrations—shareable on CDs, DVDs, or flash drives. The software supports charts, images, and org charts. Make your presentation into a web page for emailing purposes or as a promotion displayed on your company's website.

It is easy to customize presentations with your company logo and dazzle your audience by using one of the many design templates that come with the program. Many more free add-ins and templates are available online from Microsoft and other websites. In addition to an on-screen slideshow, PowerPoint features printing options that allow the presenter to provide handouts and outlines for the audience and notes pages for the speaker to refer to during the presentation.

PowerPoint is part of the Microsoft Office package and is also available as:

  • A standalone program for Windows computers and Macs
  • Part of a Microsoft 365 subscription
  • PowerPoint Online
  • PowerPoint apps for Android and iOS mobile devices

PowerPoint comes with many templates that set the tone of a presentation—from casual to formal to off-the-wall.

Select a template and replace the placeholder text and images with your own to customize the presentation. Add additional slides in the same template format as you need them and add text, images, and graphics. As you learn, add special effects, transitions between slides, music, charts, and animations —all these features are built into the software—to enrich the experience for the audience.

A group can use PowerPoint to collaborate on a presentation.

In this case, the presentation is saved online on Microsoft OneDrive , OneDrive for Business, or SharePoint. Send your collaborators or co-workers a link to the PowerPoint file and assign them either viewing or editing permissions when you're ready to share. Comments on the presentation are visible to all the collaborators.

If you use the free PowerPoint Online, work and collaborate using your favorite desktop browser. You and your team can work on the same presentation at the same time from anywhere. You need a Microsoft account.

PowerPoint is by far the most popular  presentation software program available. Approximately 30 million presentations are created daily in the software. Although it has several competitors, they lack the familiarity and global reach of PowerPoint. Apple's Keynote software is similar, and ships free on all Macs, but it has only a small share of the presentation software user base.

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Top 9 Features of PowerPoint You Cannot Miss

Discover the power of effective communication with our blog on the top Features of PowerPoint. Uncover essential tools and functions that make your presentations shine. From dynamic slide transitions to data visualisation, learn how these Features of PowerPoint can elevate your storytelling and captivate your audience.

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According to Glassdoor , a PowerPoint specialist's average salary in the United Kingdom is £36,715 annually. In this blog, you will learn about the top nine Features of PowerPoint and how you can use them to get the most out of your presentation.  

Table of Contents       

1)Top Features of PowerPoint  

    a) Slide design and layout  

    b) Multimedia integration  

    c) Animations and transitions  

    d) SmartArt and charts  

    e) Collaboration and sharing  

    f) Presenter tools and notes  

   g) Customisation options  

   h) Slide master and layouts  

   i) Presenter view and slide show options  

2) Conclusion       

Top Features of PowerPoint  

PowerPoint, a popular presentation software, offers a range of features that enhance the creation and delivery of impactful presentations. Here are some of the Top Features of PowerPoint: 

Slide design and layout    

Slide design and layout are essential for visually appealing and effective presentations. PowerPoint offers customisable design themes and layouts that allow you to create professional-looking slides with ease.   

Choose a design theme that suits your presentation's tone and purpose and customise slide layouts to accommodate different content types. Format text with appropriate fonts, sizes, and styles, keeping it clear and readable. Incorporate visual elements like images and diagrams to enhance your slides.   

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Multimedia integration   

Incorporating multimedia elements into your PowerPoint Presentations can enhance engagement and make your content more dynamic. PowerPoint allows seamless integration of images, videos, and audio files to support and enhance your message.   

You can easily insert relevant visuals to illustrate your points, embed videos for demonstrations or storytelling, and add background music or narration to create a richer presentation experience.   

By leveraging multimedia integration in PowerPoint, you can captivate your audience and make your presentations more interactive and impactful. Here's how you can achieve that:  

1) Remember to choose multimedia elements that are relevant to your content and align with your message.  

2) Use visuals sparingly and purposefully to avoid overwhelming your audience.   

3) Also, ensure that any multimedia files you include are customised in terms of file size and format to maintain smooth playback and compatibility.  

Animations and transitions   

Animations and transitions in PowerPoint can bring your slides to life and make your presentation more dynamic and engaging. Let's explore how these features can enhance your delivery:  

Animations and transitions Feature of PowerPoint

1) Highlight key points and draw attention to important information 

2) Guide the audience's focus and create a visual hierarchy on your slides 

3) Make text appear or transition smoothly to enhance readability 

4) Add entrance or motion effects to bring visuals into view 

5) Animate chart elements to showcase data in a more dynamic way 

6) Set the animation timing to align with your presentation flow 

7) Adjust the duration of animations to maintain a balanced pace 

8) Avoid overwhelming the audience with excessive animations 

9) Ensure animations are purposeful and enhance the overall message 

By leveraging animations effectively, you can create a visually engaging and dynamic presentation that captures and maintains audience attention.  

2) Transitions : Transitions are effects that occur when moving from one slide to another. PowerPoint provides a variety of transition options, such as fades, slides, or flips. Transitions add smooth visual effects, creating seamless transitions between slides and keeping your audience engaged. By choosing appropriate transitions that complement your content, you can ensure a cohesive and polished presentation flow.  

When using animations and transitions, it's important to strike a balance. Avoid overusing or using overly complex effects, as they can be distracting. Instead, use animations and transitions purposefully to enhance your message and maintain audience attention.  

SmartArt and charts   

PowerPoint offers powerful tools for visually presenting complex concepts and data through SmartArt and charts. Let's explore how these features can enhance your presentations:  

1) SmartArt : SmartArt allows you to create visually stunning diagrams and organisational charts with just a few clicks. It offers a wide variety of pre-designed graphics, such as process diagrams, hierarchy charts, and cycle diagrams. By selecting the appropriate SmartArt graphic and entering your content, you can effectively convey relationships, structures, and concepts in an engaging and easily understandable way.  

2) Charts : Charts are invaluable for presenting data and statistics in a visual format. PowerPoint provides various chart types, including bar charts, pie charts, line charts, and more. You can input your data into the chart and customise its appearance to suit your needs. With the ability to label axes, add titles, and format data points, you can create clear and impactful visuals that effectively communicate your data-driven insights.  

Incorporating SmartArt and charts in your PowerPoint Presentations adds visual interest and clarity, making it easier for your audience to grasp complex information. Whether you're showcasing processes, organisational structures, or data analysis, these features provide a dynamic and engaging way to present your content.  

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Collaboration and sharing   

PowerPoint provides robust collaboration and sharing features, making it easy to work with others and share your presentations. You can collaborate in real-time with colleagues or teammates, allowing multiple people to work on the same presentation simultaneously. Co-authoring enables seamless teamwork, as you can see changes made by others in real-time and leave comments or suggestions.   

Additionally, PowerPoint offers convenient sharing options, allowing you to send your presentation via email or share it through cloud storage platforms. This ensures that your audience can access and view your presentation easily.  

When collaborating and sharing, ensure that you have a reliable internet connection to sync changes effectively. It's also essential to maintain version control and communicate with your collaborators to avoid conflicts or duplication of work. Embracing collaboration and sharing features in PowerPoint enhances teamwork and simplifies the process of creating and delivering presentations.  

1) Presenter tools and notes : PowerPoint offers valuable tools and features to assist presenters during their presentations. Let's explore two of these tools: Speaker notes and cue cards.  

2) Speaker notes : Speaker notes are a helpful feature that allows you to add additional information, key points, or reminders for each slide. These notes are visible only to you, providing a handy reference during your presentation.  Speaker notes enable you to stay on track, elaborate on important details, and ensure you cover all key points effectively. They serve as a personal guide, helping you maintain a smooth and well-organised delivery.  

3) Cue cards : Cue cards are compact notes that can be printed or displayed separately from your slides. They serve as prompts or reminders for your presentation content, allowing you to glance at key points or transitions. Cue cards provide a convenient way to keep important information easily accessible, ensuring you deliver your presentation confidently and seamlessly.   

Whether it's a quick reference for important statistics or a reminder for a specific slide, cue cards are a valuable tool to support your presentation delivery.  

You can enhance your presentation preparation and delivery by utilising speaker notes and cue cards, ensuring a polished and engaging performance.   

Customisation options   

Customisation options

1) Slide size and orientation : PowerPoint allows you to adjust the size and orientation of your slides. You can select from standard dimensions or create a customised size to fit your specific requirements. This flexibility ensures that your presentation is perfectly tailored to your intended output.  

2) Layout selection: Selecting the right slide layout is crucial for effective content presentation. PowerPoint offers a variety of layout options, including title slides, content slides, and section headers. By choosing appropriate layouts for each slide, you can ensure a logical flow and visual organisation.  

3) Formatting consistency: Consistency in formatting plays a vital role in creating a polished presentation. PowerPoint enables you to apply consistent formatting to your text, such as font type, size, and colour. By maintaining uniformity, you enhance readability and ensure visual coherence throughout your slides.  

4) Visual customisation: PowerPoint provides numerous options for visual customisation. You can adjust the formatting of images, shapes, and other visual elements to align with your design preferences. This customisation allows you to create a visually engaging and cohesive presentation.  

5) Slide reordering : Rearranging slides is a breeze in PowerPoint. You can easily change the order of your slides, helping you structure your presentation and present your content in the most effective way possible.  

By leveraging these customisation options, you can create a visually captivating and personalised PowerPoint Presentation that effectively communicates your message.  

Slide master and layouts   

PowerPoint's Slide Master feature and slide layouts offer powerful customisation options for your presentations. The Slide Master allows you to define the overall design and formatting for your slides, ensuring consistency throughout your presentation. By modifying the Slide Master, you can apply changes to all slides, such as fonts, colours, backgrounds, and placeholders.  

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1) Choosing and customising slide layouts :  

Slide layouts in PowerPoint provide pre-designed templates for different types of content. You can choose from various layout options, such as title slides, content slides, and section headers. Customise the layout by adding text, images, charts, or multimedia elements.  

2) Ensuring consistency and efficiency : 

By utilising the Slide Master and slide layouts effectively, you can ensure a consistent design and save time when creating and maintaining your presentation. The Slide Master allows you to apply changes to all slides at once, while the layouts provide structure and organisation for your content. Incorporating the Slide master and layouts in your PowerPoint Presentations enhances the overall visual appeal and professionalism. It ensures a cohesive look and streamlines the design process.  

Presenter view and slide show options   

In order to assist presenters in delivering effective presentations, PowerPoint provides useful features such as Presenter View and Slide Show options. Let's explore how these features enhance your presentation experience:  

1) Presenter view : Presenter View is a powerful PowerPoint feature that allows you to have a private view of your slides, speaker notes, and upcoming slides while presenting. With Presenter View, you can easily navigate through slides, view your speaking notes, and monitor the timing of your presentation. This feature ensures a seamless and professional delivery while keeping you prepared and focused.  

2) Slide show options : PowerPoint offers various slide show options that allow you to customise the display of your presentation. You can set up automatic timings for each slide, control slide transitions, and even include narrations or laser pointer functionality. These options give you flexibility in delivering your content, ensuring smooth transitions and engaging visuals. By leveraging Slide Show options, you can tailor the presentation experience to your specific needs and captivate your audience effectively.  

By utilising these Features of PowerPoint, you can elevate your PowerPoint Presentation delivery, maintain control, and engage your audience with impactful visuals and seamless transitions.  

Conclusion       

We hope you read this blog and understand the Features of PowerPoint. PowerPoint provides powerful features for creating visually appealing and engaging presentations. Customisation options, SmartArt, animations, transitions, presenter tools, and collaboration features enhance the overall delivery, making your presentations impactful and effective.  

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Frequently Asked Questions

PowerPoint’s interface includes the Ribbon, Quick Access Toolbar, File Tab, Title Bar, Slide Area, Slide Pane, and Slide Views Buttons, each serving a specific function in the creation and navigation of presentations. 

The full form of PPTX is Microsoft PowerPoint Open XML, which is a presentation file format introduced with Microsoft Office 2007. 

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what is powerpoint presentation features

Compare PowerPoint features on different platforms

The following feature list isn’t comprehensive, but it gives you an idea of how PowerPoint compares across the Windows, Mac, Online, and mobile platforms.

Audio features

Bi-directional text features, collaboration features, design and layout features, keyboard features, object insertion features, picture features, print features, slide features, slide show features, text-formatting features, video features.

● Feature is supported ◌ Feature is not supported

Feature action

PowerPoint for PCs

PowerPoint for the web

PowerPoint for Mac

PowerPoint for Android

PowerPoint for iOS

PowerPoint Mobile

Playing audio

Adding audio

Removing audio

Playing in slide show

Playing across slides

Playing in the background across slides

Trimming, bookmarking, and fading

Subscribers only

Feature action

PowerPoint for PCs

PowerPoint for the web

PowerPoint for Mac

PowerPoint for Android

PowerPoint for iOS

PowerPoint Mobile

Support for right-to-left (RTL) languages

Feature action

PowerPoint for PCs

PowerPoint for the web

PowerPoint for Mac

PowerPoint for Android

PowerPoint for iOS

PowerPoint Mobile

Adding, removing, and changing comments

Limited*

@mention tags in comments

Real-time co-authoring

Recent-activity notifications

Revision highlighting

Limited¹

*Supported on phone; not supported on tablet.

¹Supported on OneDrive for work or school and SharePoint in Microsoft 365, but not on OneDrive.

Feature action

PowerPoint for PCs

PowerPoint for the web

PowerPoint for Mac

PowerPoint for Android

PowerPoint for iOS

PowerPoint Mobile

Editing footers, headers, date/time, numbering

Showing footers, headers, date/time, numbering

Add a theme

Editing the Slide Master

Adding, changing, and removing background color

Changing slide size or orientation

Top of page

*Not supported on Windows Phone or Android Phones.

Feature action

PowerPoint for PCs

PowerPoint for the web

PowerPoint for Mac

PowerPoint for Android

PowerPoint for iOS

PowerPoint Mobile

COMMAND key shortcuts

N/A

N/A

N/A

Limited

N/A

CONTROL key shortcuts

Limited

Limited

FN key shortcuts

Limited

ALT key shortcuts

Limited

Customizing shortcuts

Feature action

PowerPoint for PCs

PowerPoint for the web

PowerPoint for Mac

PowerPoint for Android

PowerPoint for iOS

PowerPoint Mobile

Adding tables

Adding shapes

Adding SmartArt graphics

Limited

Limited*

Limited*

Adding charts

Feature action

PowerPoint for PCs

PowerPoint for the web

PowerPoint for Mac

PowerPoint for Android

PowerPoint for iOS

PowerPoint Mobile

Finding and adding pictures

Inserting online pictures

Picture styles

Compressing pictures

Displaying background images

Adding, changing, and removing background images

Feature action

PowerPoint for PCs

PowerPoint for the web

PowerPoint for Mac

PowerPoint for Android

PowerPoint for iOS

PowerPoint Mobile

Printing slides

Printing notes

Printing handouts

Feature action

PowerPoint for PCs

PowerPoint for the web

PowerPoint for Mac

PowerPoint for Android

PowerPoint for iOS

PowerPoint Mobile

Adding, removing, and rearranging slides

Adding, removing, and changing slide transitions

Limited

Playing slide animations

Adding, removing, and changing slide animations

Limited

Animation triggers

Feature action

PowerPoint for PCs

PowerPoint for the web

PowerPoint for Mac

PowerPoint for Android

PowerPoint for iOS

PowerPoint Mobile

Playing YouTube videos

Playing other video types

Adding video

Removing video

Trimming, bookmarking, and fading

Inserting YouTube videos

Feature action

PowerPoint for PCs

PowerPoint for the web

PowerPoint for Mac

PowerPoint for Android

PowerPoint for iOS

PowerPoint Mobile

Lists

Hyperlinks

Add text boxes

Paragraph formatting

Superscript / subscript

Highlighting

Subscribers only

Subscribers only

Text direction settings

Feature action

PowerPoint for PCs

PowerPoint for the web

PowerPoint for Mac

PowerPoint for Android

PowerPoint for iOS

PowerPoint Mobile

Speaker notes

Self-running presentation

Presenter View

Record presentations

Custom slide show

Do you have a suggestion for the PowerPoint product team? We encourage you to suggest other new and advanced features by clicking Help > Feedback > I have a suggestion .

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60 Effective PowerPoint Presentation Tips & Tricks (Giant List)

Here's a PowerPoint presentation tips and tricks guide that takes you through how to make a good PowerPoint presentation.

PowerPoint Presentation Tips

The best PowerPoint presentations shouldn’t be remembered. Instead, they should fall into the background to support you and the message you’re trying to get across.

Unlike good PowerPoint presentations , bad PowerPoint presentations are a distraction. You may remember them, but not in a good way.

You’ve seen them before. They might have millions of lines of text. Or a disjointed flow to the slides. Even worse, some slides feature ugly photos and poor design that detract from the message you’re trying to get across. That can even hurt your credibility as a professional or speaker.

Office Workers Doing Presentation

This article will take you from finding your initial topic to learning how to make a great PowerPoint presentation. Our guide covers everything in between so that you learn how to present a PowerPoint like a pro.

These Microsoft PowerPoint presentation tips and guidelines are organized into sections. So cut straight to the advice you need and come back when you’re ready for the next steps.

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Also, download our Free eBook: The Complete Guide to Making Great Presentations . It’s the deepest resource for learning effective presentation skills for a PPT.

This eBook covers the complete presentation process. It takes the PowerPoint tips and tricks you learn in this article further. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully. It’s another great source for presentation design tips.

Master PowerPoint (Free Course): 15 Essential Tips

This article is full of helpful tips so you can build a powerful presentation. You can also find more PowerPoint tips in this video lesson:

To learn even more about how to make a PowerPoint look good, review the huge list of tips below.

What Makes a PowerPoint Presentation Effective?

Knowing how to use PowerPoint and work within it quickly is helpful. But more important is making a good presentation that hits all your goals. A great PowerPoint presentation is:

  • Prepared to Win . Research, plan, and prepare your presentation professionally. It helps you deliver an effective message to your target audience.
  • Designed Correctly . Your visual points should stand out without overwhelming your audience. A good PowerPoint visual shouldn’t complicate your message.
  • Practiced to Perfection . Rehearse your timing and delivery so that your points land as practiced with a live audience.
  • Delivered With Poise . Present with a relaxed inner calm and confident outward projection. Give your audience warmth, excitement, and energy.
  • Free From Mistakes . Avoid typos, cheesy clip art, and mistakes like reading directly from your slides.

Consider this your all-inclusive guide to how to make a good presentation. We’ll look at preparing your presentation and explore how to design it in PowerPoint. Plus, we’ll cover how to practice and nail your delivery successfully come presentation time.

We’ll also address what not to do in these tips for PowerPoint presentations—so you can sidestep any big mistakes. Now let’s dig into these tips for effective PowerPoint presentations.

Killer Presentation Preparation Tips to Get Started Right

Before even opening PowerPoint, start by addressing these things. These Microsoft PowerPoint tips and tricks will ensure that you’re prepared for your presentation:

1. Know Your Stuff

Your presentation isn’t about your slides alone. It’s about the message you want to get across. Before filling in stats, facts and figures, think about the narrative that’ll be discussed, why, and in what order.

2. Write It Out

Start in a Word or Google doc, and storyboard or script the entire presentation. This will give you an idea of how the information presented will flow and how viewers will see it in sequence. Learn the complete writing process .

3. Highlight What’s Most Important

A presentation covers the most crucial pieces only. Whatever you’ve been working on that led to this—a paper, a work project, a new product design—doesn’t need to be shared in its entirety. Pick key points and put the rest in an “Appendix” to refer to during the Q&A session at the end.

4. Know Your Audience

How you talk to a room full of medical professionals should be different from the way you address a room full of young entrepreneurs. Everything, in fact, is different: your topic selection, the language you use, the examples you give to illustrate points. The little bits of humor you include should be tailored specifically with your target audience in mind.

Understand your audience’s needs to create a successful PowerPoint presentation. Customize your content to meet their specific requirements.

5. Rehearse! (Yes, Already)

It’s never too early to get used to the rhythm of your presentation and take note of points you want to emphasize. While saying it out loud, you’ll start to develop a “feel” for the material. You’ll notice that some things work well, while others don’t and might need to be worked around.

6. Rewrite After You Rehearse

As you’re rehearsing your presentation, you’re bound to stumble over sections that don’t quite flow naturally. Instead of reworking your delivery, it might be time to consider the content and rewrite the areas that served as stumbling blocks.

“Editing is hard. ‘It’s good enough,’ is a phrase wannabes use. Leaders take editing seriously.” – Anthony Trendl

The most important part of creating a great presentation is the writing stage. The second most important stage is rewriting.

7. Share With a Friend

If the stakes are high for your presentation, it’s never too early to get feedback from those that you trust. Here’s an article that helps you collaborate as a team on a PowerPoint presentation. Get PowerPoint design tips from those that you trust when you collaborate.

Simple Tips to Design Your PowerPoint Presentation Better

Second only to you (the information you bring and how you present it) is your PowerPoint slides. If not designed well, a PowerPoint can be disengaging or distracting (regardless of the content quality). Here are some presentation design tips to make sure this doesn’t happen to you:

8. Keep Your Slides Simple

This is one of the most important PowerPoint presentation tips to follow when designing your slides. Keep in mind that less is more (effective.) A cluttered slide is distracting. It causes confusion for an audience: Which part of the slide should I focus on? Should I read the slide or pay attention to the presenter?

A simple, visually appealing slide will engage your audience, keeping them on track with your main points. Here’s an example of a simple slide that serves its purpose perfectly:

Nook - Minimal Powerpoint Template

Minimalist slide templates like Nook can help you resist the urge to clutter your slides.

9. Limit Words on Your Slides

Piggybacking on the last point, less is more effective. If possible, avoid bullets altogether. Otherwise cut them to just a few simple words. The audience should be listening, not reading.

10. Use High-Quality Photos and Graphics

One of the most important tips for quality PowerPoint presentations is to use high-quality photos and graphics.

Earlier in this tutorial, you saw Envato Elements, an all-you-can-download service with PPT tips inside of templates. Those pre-built designs are a beginner’s best friend. They’re even better when paired with Elements’ unlimited library of stock photos .

People are more likely to take you seriously if your presentation is visually appealing. Users view attractive design as more usable. Similarly, they’ll view a more attractive PowerPoint as more effective.

11. Use Accurate and Relevant Charts and Graphs

Charts and graphs can also be distracting if they’re not used right. Make sure your information design is simple and clean so that the audience doesn’t spend the entire time trying to decipher what your X axis says. Learn more about PPT data presentation .

12. Use High-Quality, Fresh Templates

Have you seen the old PowerPoint template that looks like worn paper and uses ink splashes? Yeah, so has your audience. Templates can be distracting if they’re too basic or if the design feels dated. You need one with great design options.

Costs are always a concern. But when you use Envato Elements, you’ve got everything you need to create a great PowerPoint presentation . That’s thanks to the incredible all-you-can-download subscription package.

The best PowerPoint tips and tricks can hardly compare to the value of using a template while building your presentation.

On Envato Elements, there are thousands of PowerPoint design templates that are ready to use. Instead of designing a presentation from scratch, start with a template! Just add your specifics to the placeholders.

Galaxi Powerpoint Template

Templates like Galaxi are impressively designed and waiting for your slide specifics.

The best PowerPoint design tips save you time. And there’s no tip more powerful than this one: use a pre-built template . It helps you master how to present a PowerPoint without spending all your time in the app.

13. Choose Appropriate Fonts

Fonts are an important part of engaging your audience. Fonts and typography choices have a subconscious effect on viewers. They can characterize your company’s presentation and brand either positively or negatively. Make sure that you’re choosing fonts that are professional and modern.

14. Choose Color Well

Like font choice, colors cause specific subconscious reactions from viewers. Choosing an outdated color combination for your presentation will render it ineffective.

Below is an example of the Popsicle PowerPoint template , which has a modern presentation color choice:

Popsicle - Colorful Powerpoint Template

The Popsicle PowerPoint template highlights how harmonized color palettes can create beautiful slides.

15. Clean + Simple Formatting Makes All the Difference!

We’ve got a full tutorial on how to make a good presentation slide . Give it a read through and review the accompanying video. Just remember, less is more. The focus is you and your message , not your slides.

16. Make Sure All Objects Are Aligned

A simple way to create a well-designed presentation is to make sure all items on a slide are intentionally aligned. To do this, hold down Shift and select all the objects you want to include. Then choose Arrange in the options bar and apply Alignment Type .

17. Limit Punctuation

This isn’t the place for exclamation points. Emphasize your points (while speaking). Don’t enlist punctuation to do this for you. (Leave these at home!!!)

18. Avoid Over-Formatting Your Points

This PowerPoint presentation tip is simple. There’s no need to have every word of every bullet point capitalized, or to have all your bullet points in title case. If possible, drop bullets altogether. Again, the simpler, the better!

Limit your text formatting, including reducing the use of bullets, underline, and other effects. Compare the before example on the left to the revised version on the right.

over-formatted vs simple text

19. Combine Information With Graphics in PowerPoint

One of the most powerful presentation skills for PPT is using infographics. With the right type of visuals, slides come to life and reduce the text in favor of graphics.

Infographics help combine information with graphics. It’s easier to explain complex ideas when you use visual formats that are intuitive.

Practice Presentation Tips: Rehearse, Rehearse, Rehearse!

Delivery is probably more important than the actual content. Here’s how to become more aware of your own unique ticks, and how to present like a polished pro:

20. I’ll Say It Again, Rehearse!

Just do it. Again and again. Experiment with pauses, gestures, and body language. Practice around one hour for every minute of your speech.

21. Practice With a Timer

Consistency is key to an effective PowerPoint presentation. The timing should be similar (ideally the same) each time you rehearse. This one will especially pay off when it’s time to present in front of your audience.

22. Slow It Down

Many of the best speakers today intentionally speak slowly. You’ll have the chance to emphasize, appear more thoughtful, and make your information easier to digest.

23. Pause More Often

Like the prior tip, pausing more often allows your main points to be emphasized and gives time for information to sink in. You need to let key points breathe a little before rushing into the next section.

24. Record Yourself

Use your phone’s voice recorder. Assess and critique yourself. Consider:

  • Are your pauses too short or too long?
  • Are you speaking slowly enough? Too slow?
  • When you’re nervous, does your voice get high like the mice in Cinderella?

record yourself presenting

It’s always weird to hear your own voice recorded; don’t stress it. Use this as a time to adjust.

25. Choose Three Focal Points in the Room

If you stare at the same spot (or even creepier, the same person) the entire time, your presentation will be ineffective (and awkward.) People will be distracted by you, wondering what you’re staring at.

Try this: pick three points in the room (typically: left, center, right). Take time to direct your delivery toward each physical focal point in the room. Also, focus on the center when making your primary points.

26. Vary Your Sentence Length

This makes you sound more interesting, and it’s easier for your audience to follow. Think short and punchy. Or go long and complex for dramatic effect.

27. Modulate!

Don’t speak in monotone for your whole presentation. Be conscious of raising and lowering your voice tone. Otherwise, people will tune you out, and you’ll come across like the teacher in Charlie Brown.

28. Practice in Front of a Mirror

What you look like is as important as how you sound. Pretend you’re having a normal conversation, and allow your hands to move with your speech to emphasize your points. Just don’t get carried away! (I’m thinking Brene Brown or President Obama , not your Aunt Jamie after a few gin and tonics.)

29. Use “Present Mode” When Rehearsing

When you finally are ready to hit the Present button in PowerPoint, make sure you use the Present Mode option. This allows you (and only you) to view extra notes about each slide—just in case you forget something!

30. Practice With New Audiences

If possible, try doing a few real live test runs as a webinar or even at a local Toastmasters organization to get some feedback from a live audience.

31. Engage the Audience by Asking Questions

There’s no reason that a presentation should be one-sided. Why not invert the format and ask your audience a question?

To learn how to create a slide that kicks off a Q&A, use this article . These PowerPoint design tips help you create an engaging and exciting discussion.

Helpful Tips to Step Up and Deliver Come Presentation Time

When the actual day arrives, there are only a few last PowerPoint presentation tips and guidelines to keep in mind:

32. Take a Deep Breath

Deep breathing is proven to relieve stress. It’s simple, and it’ll help you remain calm and in the moment, even up to the last minute before starting.

33. Lighten Up Your Mood

Tell yourself a joke or watch a funny video clip. Do this before the presentation, of course. Research concludes that happy people are more productive. More productive is more focused and able to perform better.

34. Remind Yourself to Take It Slow

When we’re stressed or nervous (or both), we tend to speak faster. Consciously, take yet another deep breath and remind yourself to take it slow!

35. Read the Room

Every presentation room has a temperature. It’s your job as a speaker to gauge it and tailor your presentation to it.

Here’s a great example. Layoffs are coming at a company, and you’re asked to speak to an audience. Even if the audience isn’t personally affected by the actions, you’ve got to consider the morale of the workforce.

read the room

Skilled speakers have a knack for reading the energy of the room and adjusting their presentation on the fly.

The last thing that group will want to hear is how strong the economy is and why the company is the best place to work. That doesn’t mean that you’ve got to align to their uncertainty, but don’t go too far against the grain while presenting.

Robert Kennedy III is a master of bringing energy and aligning a speech to the audience. Here’s his advice for adjusting:

“It can be hard to wake up a “dead” crowd but go for it. Most of all, don’t take their energy personally. Focus on serving them with every bit of your fiber then leave empty.”

36. Fake It ‘Til You Make It!

Go forward with confidence. If you act confident, you’ll start to feel more confident. Move slowly with grace, speak clearly, smile, wear something nice. You’ll appear confident to all attendees (no matter how you feel internally).

PowerPoint Presentation Tips and Tricks to Help Avoid Mistakes (What Not to Do)

Most importantly, focus on what you can do to make your presentation better. There are a few important things not to do that we’ve got to address. Here are a handful of PowerPoint presentation tips and tricks to help you avoid missteps.

37. Stop With the Sound Effects

Sound effects are distracting and outdated. In most cases, avoid them. Add audio or music to your presentation to inject interest or highlight an important point, but it’s something to take extra care with. If you insert audio, then make sure your use really connects with your audience and has a fresh approach. Otherwise, it’s best to leave it out.

38. Don’t Use Flashy Slide Transitions

Again, this is distracting and outdated. Use transitions and subtle animations in your PowerPoint presentation. But you need to take care and do it right .

39. Beware of Clip Art

This PowerPoint presentation tip shouldn’t even have to be said. But please, please don’t use clip art. Use professional graphics instead.

40. Don’t Be Afraid to Be Afraid

The fear of public speaking is a real one. Many beginners think that if they’re feeling nervous that a presentation won’t go well or succeed. That might lead them to cancel the presentation.

Here’s a tip from expert Sandra Zimmer, who leads The Self-Expression Center on conquering your fears before you take the stage:

“Get out of your head and into your body. I do this through a grounding exercise that really works to calm nerves and bring you present in the moment.”

If you think that public speaking fears aren’t normal, you might never give your award-winning presentation. So don’t be afraid to be afraid, and acknowledge it’s part of the process!

41. Don’t Read Directly During Your PowerPoint Presentation

If you spend your entire presentation looking at the screen or your note cards, you’re sure to lose your audience’s attention. They’ll disengage from what you’re saying, and your presentation will fall flat.

Reading from your paper or screen also makes it look like you’re not prepared. Many people do it, but no one should. As a general rule, only present something you know well and have, at least mostly, memorized the main points of.

42. Don’t Miss Out on PowerPoint Customizations

Many new PowerPoint users often make significant mistakes when using Envato Elements designs.

The best way to see how to make a good presentation PPT is to start with designs from others. That means using a template, but that doesn’t mean you can’t customize them!

Haluiva : Pitch Deck Keynote Template

Don’t forget that PowerPoint templates are infinitely customizable. Think of them as guides with built-in presentation design tips.

To see more presentation tips that show you what not to do, make sure to check out our guide .

Work in PowerPoint More Effectively (Tips & Tricks to Level Up Your PPT Skills)

These PowerPoint tips will help you get the most out of the application to level up your next presentation. Let’s dive in.

43. Use the Visual Guides

When you’re designing your next PowerPoint presentation, it helps to create a sense of visual rhythm. Slides that have objects aligned and centered are more likely to resonate with an audience.

44. Use a Few Animations (Tastefully)

Animations in effective PowerPoint presentations are a slippery slope. We’ve all sat through presentations where there were so many objects in motion that it was easy to lose focus on the key ideas in the presentation.

But that’s why animations get an unfairly bad reputation. Use animations to create motion and hold an audience’s attention. Use them sparingly and on key elements on your slide, and you’ll capture that attention properly.

45. Stage Key Content With Animations

You just learned that animations should avoid being distracting. But there’s an important principle to using animations properly. It’s called staging content.

Staging content means that the content appears step by step. There’s nothing worse than overwhelming an audience with all your content at once. But when you stage content, bring it on step by step.

Take it from presentation pro Suzannah Baum :

“If you’re sharing a slide with lots of different points on it, using the animation to reveal those points one at a time is a way to keep the presenter’s content flowing smoothly.”

For more animation presentation tips and tricks, follow our guide .

46. Add a Video to Your PowerPoint

When you’re sharing a big idea in your presentation, it helps to share your perspective from a few different angles. Adding a video to supplement your content can do just that. Luckily, it’s easy to add and embed a YouTube video in your next PowerPoint presentation.

47. Add Charts & Graphs

Charts and graphs can help you tell stories with data. It’s easy for an audience to zone out when you throw a big data table or set of statistics at them.

instead, convert those to charts and graphs. Try out our tutorial to learn how to edit those graphs.

48. Build Your Own Infographics With SmartArt

Earlier in this tutorial, we gave you one of my favorite PowerPoint design tips: use infographic templates.

Here’s another. One of my favorite PowerPoint features is SmartArt, which allows you to build infographics right inside the app.

You don’t have to use another graphic design app like Photoshop or Illustrator to add visuals. Instead, try out SmartArt to help you build graphics that are easy to update.

49. Use Presenter View

Remember that when you use the PowerPoint, you’ re the presentation. The slides are just there to reinforce what you’ve got to say and support your speaking points.

That’s why I always recommend using Presenter view. More often than not, you’re going to have several displays. Presenter view shows your content on your screen, while your presentation is displayed on another screen.

50. Track Your PowerPoint Changes

One of my favorite PowerPoint design tips is to collaborate. Those who know you best will suggest compelling changes that are sure to help you succeed.

As you start collaborating on your presentation, it helps to keep track of proposed and included PowerPoint changes. Use this article to track changes made by others.

10 More Advanced PowerPoint Tips & Tricks

Really need to wow an audience with a good PowerPoint presentation? Give these tips a try to make an unforgettable impression:

51. Engage With an Interactive Quiz

A good PowerPoint presentation gets your audience involved. One of the best PowerPoint tricks is to do that with a quiz. By engaging audiences, a quiz makes your slides memorable.

MIDTEST - Education Quiz Powerpoint Presentation

By adding trivia, you’ll see how to present a PowerPoint in a way that people will love. Channel your inner game-show host today. MIDTEST is a  good PowerPoint presentation  with quiz slides.

52. Illustrate With Custom Image Masks

One of the top PowerPoint tips is to illustrate your slides. But you can go beyond simple, rectangular images on each slide.

BURTE - Powerpoint Template

The Burte template is full of  PowerPoint tricks , including custom image masks. Image masks shape photos into unique works of art. And thanks to premium templates, you can style photos just like this. Masks overlay your photos onto geometric shapes, instantly elevating your style.

53. Print Handouts With Extra Notes

Wonder how to give a good presentation PPT that audiences will remember? Give them a piece of it to take home.

PowerPoint makes it easy to print handouts with room for notes on the page. This way, audiences can keep copies of your slides, along with their own notes. This is the perfect way to ensure everyone engages with and retains your content.

54. Make Bulk Edits With Master Slides

When you think about how to present a PowerPoint, consider your branding. That means keeping your logo front and center in the eyes of an audience. But if you’re working with a lengthy slide deck, this could seem daunting.

That’s where master slides come in. They’re common in premium layouts, and they’re a leading example of presentation skills for PPT. Master slides let you make bulk edits fast.

55. Shrink File Sizes for Sharing

Many of the top presentation tips involve making your slides more accessible. Often, that involves sharing them with audiences online.

You’ll often find that email clients and cloud services limit the size of files that you share. This can be a problem with large PPT slide decks. But there are a few quick steps you can take to reduce PPT file size. Cut graphics, scale down photos, and more.

56. Map Processes With Flowcharts

As you consider how to do a good PowerPoint presentation, think of ease of understanding. After all, you’re trying to explain something to your audience.

Infographics Multipurpose Powerpoint

The  Flowcharts in Infographics  template seamlessly illustrates ideas and processes. A flowchart maps out a process in a visual way. Instead of resorting to endless narration, try a quick illustration like this. It saves you time and effort, and your audience is sure to thank you.

57. Use Brand-Specific Colors

Using presentation skills for PPT helps form an association between your message and branding. There’s no better way to do that than with your brand colors.

PowerPoint makes it easy to change color themes, adding your brand colors and logo to each slide. This is one of the top PowerPoint tricks for marketing presentations.

58. Build Social Media Posts in PPT

A good PowerPoint presentation doesn’t have to be shared through a projector. Use the app and templates to build amazing illustrations to use anywhere.

Soffee - Social Media CoffeeShop Presentations

A template like Soffee helps you learn how to present a PowerPoint easily with a pre-built design.

Try using PowerPoint to create social media posts. It helps you engage with your audience, with no need to design custom layouts from scratch.

59. Be Industry-Specific

One of the top presentation tips in 2024 is to be industry-specific. That means avoiding generic layouts and choosing something more customized.

This offers two key advantages. First, you save time by having layouts built for you. Second, you gain design inspiration for your specific topic. Themed templates are truly the best of both worlds.

Medical and Health Powerpoint Template

The Medical and Health template is a good PowerPoint presentation with a set theme.

60. Design for Online (Virtual) Sharing

Last but not least in our list of PowerPoint tips comes virtual presenting. More and more often, slides will be shared with online audiences around the globe.

Why not design your slides for that very purpose? And then learn how to share flawlessly with a global team? It’s one of the top presentation tips for 2024. Embrace it today.

More Great PowerPoint Tutorial Resources

We’ve built a resource for Microsoft PowerPoint that you’re sure to want to try. It includes countless PowerPoint tips and tricks. It’s called How to Use PowerPoint (Ultimate Tutorial Guide) and has all the PowerPoint design tips you need.

Discover More Top PowerPoint Template Designs From Envato Elements for 2024

You’ve just seen our favorite powerful PowerPoint presentation tips and guidelines to help you improve your speaking. We’ve also mentioned Envato Elements, an incredible all-you-can-download source for top PowerPoint designs .

Here are five of the best PowerPoint templates that you can use to create your best presentation yet:

1. Galaxi PowerPoint Template

Blast off to success with the help of this PowerPoint template! Think of the pre-built slide designs as pro PowerPoint design tips. They’re built by professional graphic designers. All the popular and modern slide styles that are perfect for your next presentation. Use Galaxi’s five styles and 30 designs to create a great presentation.

2. Masmax PowerPoint Template

Masmax Powerpoint Template

We selected templates for this article that match the PowerPoint tips and tricks provided. Masmax fits the bill perfectly across its 234 unique slide designs. These slide designs are sure to align with the latest in design expectations.

3. STYLE Multipurpose PowerPoint Template V50

STYLE - Multipurpose PowerPoint Template V50

Style is subjective, but we can all agree that this template is stunning! The light and airy slide designs are built with fashion-focused designs in mind. But that doesn’t mean that it’s not perfect for most presentations. When learning to present a PowerPoint, remember that templates can be customized to suit your purpose.

4. Peachme Creative PowerPoint Template

Peachme Creative Powerpoint Template

Peachme has image-focused slides with splashy designs. The slides are colorful and perfect for a modern presentation. Don’t worry about remembering all the PowerPoint design tips because they’re included in the pre-built slides. Use Peachme’s designs for your presentation today.

5. Buizi Office Building Rent PowerPoint Template

Buizi - Office Building Rent Powerpoint Template

Buizi markets itself as a real estate focused template. It’s ideal for that purpose because of the minimal, image-focused slide designs. But that also makes it a perfect choice for presentations in many fields.

We’ve just scratched the surface of PowerPoint design tips with these five options. Here are many more, bundled inside of the best roundups on Envato Tuts+:

How to Build a Good PowerPoint Presentation Quickly (In 2024)

You’ve already seen effective presentation skills PPT techniques. But you may be wondering exactly how to do a good PowerPoint presentation. It only takes a few clicks. Let’s learn how in just five steps.

For this mini-tutorial, we’ll use the Enjoy PowerPoint Template from Envato Elements. You’ll see that it’s a beautiful template that helps you learn how to present a PowerPoint by giving you every object and layout you need.

what is powerpoint presentation features

Let’s get started:

1. Choose Your Slides

As you can see, a template like Enjoy has dozens of unique slides inside. The key to how to give a good presentation PPT is to choose only the slides that you need.

select slides

One of the best PowerPoint tricks is to start by selecting slides you wish to use from your template.

In PowerPoint, scroll through the sidebar on the left to view different slide layouts. Right-click and choose Delete to remove unwanted designs. Plus, you can click and drag slide thumbnails to reorder them in the deck.

2. Add Text

Consider how to do a good PowerPoint presentation without investing a ton of time. That’s where premium templates come in.

add text

One of our top presentation tips when working with a PPT is to lean on the pre-built text boxes for your content.

To add custom text, simply click and select the contents of any text box on your slide. Then, type in your own words. Repeat as needed throughout your slide deck.

3. Customize Fonts

With text selected, it’s easy to customize fonts on each slide. Find the Font section on PowerPoint’s Home tab. From there, you’ve got a variety of dropdown options.

customize fonts

Another of our top tips for presentation tricks is to use a custom font setting in your template.

Click to change the font, font size, and more. You can also use the buttons on the left to add bolds, italics, and more.

Need more custom font styles? As an Envato Elements subscriber, you’ve got instant access to thousands of custom fonts . Use them in your presentation with ease.

4. Insert Images

Slides like this one contain an image placeholder. That’s another advantage found only with premium templates. These make adding images a breeze.

insert images

Add images to your PPTX template for more visually interesting slides.

To get started, find an image file stored on your computer. Then, drag and drop it over the placeholder. PowerPoint will import it, sized and scaled for a perfect fit.

5. Change Colors

One of the top effective presentation skills is changing shape colors. This helps you control the look and feel of each slide.

change colors

With a shape selected, find the Shape Format tab on PowerPoint’s ribbon. Then, click on the Shape Fill dropdown. You’ll see a color chooser menu appear. Click on any thumbnail to apply it to the shape or browse through the Gradient and Texture options.

Start Putting These PowerPoint Presentation Tips & Tricks Into Use Today!

Learning to write, design, and present a PowerPoint presentation is an invaluable skill, no matter where you use it. If you’re a good communicator of important messages, you’ll never go hungry.

Luckily, improving PowerPoint presentations isn’t as hard as it seems. Follow these tips for PowerPoint presentations to design and deliver with greater confidence.

Remember: Less is more (effective) . Use PowerPoint presentation templates for better design and more effective visual impact. And you can customize a PPT template quickly , with the right workflow.

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what is powerpoint presentation features

Why PowerPoint Is Important? (The Benefits Explained)

Presentations can be a great way to share ideas and information, but they can also be overwhelming and dull if not done correctly.

In this article, we will explore the basics of PowerPoint and why it is important, as well as the many benefits it can offer.

By the end of this article, you will be well-equipped to create and deliver powerful and engaging presentations with PowerPoint.

Table of Contents

Short Answer

It allows people to present complex information in an easy to understand and engaging way.

The Basics of PowerPoint

PowerPoint is an important tool for businesses, as it can help to create professional-looking presentations.

It also has features such as the ability to embed audio and video, as well as the ability to animate objects.

For instance, it offers a variety of slide layouts to help users structure their presentations in an organized way.

In addition, PowerPoint supports the use of templates and themes, which can help to give presentations a more professional look.

Finally, PowerPoint offers a number of features that can help to improve presentations, such as the ability to add notes and comments, as well as the ability to insert charts and graphs.

The Benefits of Using PowerPoint

PowerPoint is an incredibly useful tool for businesses, as it provides a range of benefits when it comes to creating presentations.

This makes it easier to create a visually appealing presentation, which can help to engage audiences and make it easier to retain information.

This means that it is easy to break down complex topics into more manageable chunks, making it easier for audiences to understand the concepts being presented.

Additionally, PowerPoint’s features make it easier to create compelling visuals that can help to keep viewers engaged.

This saves businesses time and money, as they dont have to spend time and resources on creating presentations from scratch.

This makes it a great tool for businesses that need to create presentations for different types of events.

With its easy-to-use features, businesses can quickly and easily create visually appealing presentations that are both informative and visually appealing, helping to engage audiences and make it easier to retain information.

How PowerPoint Helps Improve Presentations

PowerPoint is an essential tool for businesses, as it helps to make presentations more effective and engaging.

PowerPoint also helps to organize complex concepts and deliver them in an understandable manner.

Moreover, the wide range of features that PowerPoint offers makes it easier to create presentations that are both visually appealing and easy to understand.

The use of PowerPoint also makes it possible to quickly and easily update presentations.

This is especially useful for businesses that need to make changes to their presentations on a regular basis.

With its easy-to-use sharing options, businesses can easily share their presentations with other people, whether they are in the same office or halfway across the globe.

Its features make it easy to create professional-looking slides, organize complex concepts, and quickly and easily update presentations.

All in all, PowerPoint is an important tool for businesses, as it helps to improve presentations in a number of ways.

PowerPoint is an incredibly powerful visual tool that can help businesses craft compelling presentations.

This not only helps to engage the audience, but also helps viewers to better understand and retain the information.

From basic shapes and text boxes to more complex objects like charts and diagrams, there is an endless array of possibilities.

Furthermore, users have the ability to add animation and transitions to their visuals, making them more dynamic and engaging.

Organizing and Delivering Complex Concepts

Its powerful features make it easy to create visually appealing slides with text, graphics, and animations.

You can also use different colors and fonts to highlight important information or to draw attention to specific points.

Additionally, PowerPoint provides tools to help you keep your presentations organized, such as a built-in outline feature and the ability to add notes to slides.

This makes it easy for businesses to collaborate and share ideas with colleagues and clients.

Making the Most of PowerPoint’s Features

One of PowerPoint’s most useful features is its ability to create effective visuals that can engage audiences and help them to retain information better.

By using transitions, animations, and other effects, the presenter can create captivating visuals that will help to keep their audience engaged.

PowerPoint also offers a range of tools for organizing and formatting presentations.

Finally, PowerPoint also includes a range of tools for sharing and collaborating on presentations.

In short, PowerPoint is an incredibly powerful tool for creating engaging and informative presentations.

Its wide selection of features make it easy to create visually appealing and complex visuals, as well as organize and share presentations with ease.

Creating Compelling Presentations with PowerPoint

PowerPoint is an incredibly powerful presentation tool that can help businesses create compelling presentations that engage their audiences and effectively communicate complex concepts.

The ability to add multiple slides and easily rearrange them allows users to structure their presentation in a logical order that is easy to follow.

This can include video clips, audio clips, images and other visuals.

Overall, PowerPoint is an essential tool for every business, and its features make it easy to create compelling presentations that engage audiences and help them to better retain the information.

By combining text, graphics, animations, and multimedia content, businesses can make use of its powerful features to create engaging presentations that are both informative and visually appealing.

Final Thoughts

By taking advantage of its many features, businesses can make use of PowerPoint to create compelling presentations that can help them to reach their goals.

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I Love Quirky USB Chargers (And Some Are Actually Useful)

Microsoft’s office web apps have a fresh new design, here’s which motorola phones will get android 15, quick links, table of contents, start with a goal, less is more, consider your typeface, make bullet points count, limit the use of transitions, skip text where possible, think in color, take a look from the top down, bonus: start with templates.

Slideshows are an intuitive way to share complex ideas with an audience, although they're dull and frustrating when poorly executed. Here are some tips to make your Microsoft PowerPoint presentations sing while avoiding common pitfalls.

define a goal

It all starts with identifying what we're trying to achieve with the presentation. Is it informative, a showcase of data in an easy-to-understand medium? Or is it more of a pitch, something meant to persuade and convince an audience and lead them to a particular outcome?

It's here where the majority of these presentations go wrong with the inability to identify the talking points that best support our goal. Always start with a goal in mind: to entertain, to inform, or to share data in a way that's easy to understand. Use facts, figures, and images to support your conclusion while keeping structure in mind (Where are we now and where are we going?).

I've found that it's helpful to start with the ending. Once I know how to end a presentation, I know how best to get to that point. I start by identifying the takeaway---that one nugget that I want to implant before thanking everyone for their time---and I work in reverse to figure out how best to get there.

Your mileage, of course, may vary. But it's always going to be a good idea to put in the time in the beginning stages so that you aren't reworking large portions of the presentation later. And that starts with a defined goal.

avoid walls of text

A slideshow isn't supposed to include everything. It's an introduction to a topic, one that we can elaborate on with speech. Anything unnecessary is a distraction. It makes the presentation less visually appealing and less interesting, and it makes you look bad as a presenter.

This goes for text as well as images. There's nothing worse, in fact, than a series of slides where the presenter just reads them as they appear. Your audience is capable of reading, and chances are they'll be done with the slide, and browsing Reddit, long before you finish. Avoid putting the literal text on the screen, and your audience will thank you.

Related: How to Burn Your PowerPoint to DVD

use better fonts

Right off the bat, we're just going to come out and say that Papyrus and Comic Sans should be banned from all PowerPoint presentations, permanently. Beyond that, it's worth considering the typeface you're using and what it's saying about you, the presenter, and the presentation itself.

Consider choosing readability over aesthetics, and avoid fancy fonts that could prove to be more of a distraction than anything else. A good presentation needs two fonts: a serif and sans-serif. Use one for the headlines and one for body text, lists, and the like. Keep it simple. Veranda, Helvetica, Arial, and even Times New Roman are safe choices. Stick with the classics and it's hard to botch this one too badly.

use fewer bullets

There reaches a point where bullet points become less of a visual aid and more of a visual examination.

Bullet points should support the speaker, not overwhelm his audience. The best slides have little or no text at all, in fact. As a presenter, it's our job to talk through complex issues, but that doesn't mean that we need to highlight every talking point.

Instead, think about how you can break up large lists into three or four bullet points. Carefully consider whether you need to use more bullet points, or if you can combine multiple topics into a single point instead. And if you can't, remember that there's no one limiting the number of slides you can have in a presentation. It's always possible to break a list of 12 points down into three pages of four points each.

avoid transitions

Animation, when used correctly, is a good idea. It breaks up slow-moving parts of a presentation and adds action to elements that require it. But it should be used judiciously.

Adding a transition that wipes left to right between every slide or that animates each bullet point in a list, for example, starts to grow taxing on those forced to endure the presentation. Viewers get bored quickly, and animations that are meant to highlight specific elements quickly become taxing.

That's not to say that you can't use animations and transitions, just that you need to pick your spots. Aim for no more than a handful of these transitions for each presentation. And use them in spots where they'll add to the demonstration, not detract from it.

use visuals

Sometimes images tell a better story than text can. And as a presenter, your goal is to describe points in detail without making users do a lot of reading. In these cases, a well-designed visual, like a chart, might better convey the information you're trying to share.

The right image adds visual appeal and serves to break up longer, text-heavy sections of the presentation---but only if you're using the right images. A single high-quality image can make all the difference between a success and a dud when you're driving a specific point home.

When considering text, don't think solely in terms of bullet points and paragraphs. Tables, for example, are often unnecessary. Ask yourself whether you could present the same data in a bar or line chart instead.

find a color palette

Color is interesting. It evokes certain feelings and adds visual appeal to your presentation as a whole. Studies show that color also improves interest, comprehension, and retention. It should be a careful consideration, not an afterthought.

You don't have to be a graphic designer to use color well in a presentation. What I do is look for palettes I like, and then find ways to use them in the presentation. There are a number of tools for this, like Adobe Color , Coolors , and ColorHunt , just to name a few. After finding a palette you enjoy, consider how it works with the presentation you're about to give. Pastels, for example, evoke feelings of freedom and light, so they probably aren't the best choice when you're presenting quarterly earnings that missed the mark.

It's also worth mentioning that you don't need to use every color in the palette. Often, you can get by with just two or three, though you should really think through how they all work together and how readable they'll be when layered. A simple rule of thumb here is that contrast is your friend. Dark colors work well on light backgrounds, and light colors work best on dark backgrounds.

change views

Spend some time in the Slide Sorter before you finish your presentation. By clicking the four squares at the bottom left of the presentation, you can take a look at multiple slides at once and consider how each works together. Alternatively, you can click "View" on the ribbon and select "Slide Sorter."

Are you presenting too much text at once? Move an image in. Could a series of slides benefit from a chart or summary before you move on to another point?

It's here that we have the opportunity to view the presentation from beyond the single-slide viewpoint and think in terms of how each slide fits, or if it fits at all. From this view, you can rearrange slides, add additional ones, or delete them entirely if you find that they don't advance the presentation.

The difference between a good presentation and a bad one is really all about preparation and execution. Those that respect the process and plan carefully---not only the presentation as a whole, but each slide within it---are the ones who will succeed.

This brings me to my last (half) point: When in doubt, just buy a template and use it. You can find these all over the web, though Creative Market and GraphicRiver are probably the two most popular marketplaces for this kind of thing. Not all of us are blessed with the skills needed to design and deliver an effective presentation. And while a pre-made PowerPoint template isn't going to make you a better presenter, it will ease the anxiety of creating a visually appealing slide deck.

  • Microsoft Office

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17 Advantages And Disadvantages Of PowerPoint

what is powerpoint presentation features

PowerPoint is a versatile and user-friendly multimedia presentation program compatible with most devices. It lets you make and share limitless presentations with ease. However, it comes with a fair share of disadvantages, like the complex features and tools, issues with performance on less powerful computers, and its price.

1. Available for All Major Operating Systems

2. abundant features, 3. widely accepted, 4. lots of themes and templates, 5. versatile interface, 6. relatively easy to use, 7. support various formats, 8. smooth integration with other office programs, 9. support add-in, 10. compare documents, 11. relatively easy to collaborate, 12. available mobile version, 13. password protection, 14. lack of innovation, 15. a bit complex to learn, 16. some performance issues on weak systems, 17. it’s relatively expensive, advantages and disadvantages of powerpoint – at a glance.

  • PowerPoint is available on Windows, macOS, iOS, Android , and the web.
  • PowerPoint has a rich set of features , including templates and themes.
  • Even for beginners, PowerPoint is relatively easy to use .
  • PowerPoint enables customization through a wide range of add-ins .
  • PowerPoint simplifies collaboration with others by allowing easy sharing and editing of presentations.
  • PowerPoint has limited innovation over its three-decade history, potentially making presentations feel dated.
  • Learning to use PowerPoint’s features and tools can be complex for some users.
  • PowerPoint may have performance issues on less powerful computers.
  • Compared to alternatives, PowerPoint can be relatively pricey if purchased outright.

Advantages Of PowerPoint

Microsoft PowerPoint is an excellent tool for presentations and more. Here are some of its key advantages:

PowerPoint is available for both Windows and macOS , as well as for mobile devices running iOS and Android. This makes it a convenient tool for creating presentations, regardless of what type of device you are using. You can also use PowerPoint for the Web in a web browser, making it even more accessible. Not a lot of presentation software offers such flexibility.

PowerPoint is the most feature-rich presentation software out there. It has everything you need to create a professional-looking presentation, including built-in templates, themes, and much more. Other presentation software simply cannot compete with PowerPoint in this regard.

PowerPoint is the most widely used presentation software, and it’s the industry standard tool for preparing presentations. People are generally familiar with how PowerPoint works, which makes it easy to use when giving presentations. It is also the most compatible presentation software , meaning that it can be opened and viewed on just about any device.

PowerPoint comes with a variety of built-in themes and templates that you can use to make your presentation look more professional. If you’re not a design expert, these templates can be a lifesaver. With just a few clicks, you can make your presentation look great without spending hours on design.

The interface of PowerPoint is also quite versatile. You can easily access all the needed features by using the toolbar options. Its interface is also customizable , so you can change it to suit your needs better.

PowerPoint is relatively easy to use , even if you’ve never used it before. Of course, it takes some time to learn all the features and how to use them effectively. However, you should be able to start creating basic presentations without much trouble.

You can open and edit presentations saved in various formats with PowerPoint. Some of the supported formats include pptx, ppt, gif, mp4, jpeg , and more. This is a convenient feature if you need to import or export presentations in variable programs. Other presentation software supports only a limited number of formats.

PowerPoint also integrates smoothly with other Microsoft Office programs, such as Word and Excel. This makes it easy to create presentations that include data from other Office programs. Moreover, PowerPoint files are supported by most online storage services, such as Google Drive and Dropbox, for seamless sharing.

PowerPoint also supports add-ins , which are small programs that add additional features to the software. There are a large number of add-ins available for PowerPoint that you can use to customize your presentations further.

The Review feature in PowerPoint allows you to compare two presentations side-by-side . This is a handy feature if you need to spot the differences between two versions of a presentation. It’s especially useful when you want to review the changes to your presentation made by someone else.

PowerPoint makes it relatively easy to collaborate with others on a presentation. You can easily share your presentation with others and allow them to view it or make changes by sharing a link. This is a convenient feature if you are working on a team project.

PowerPoint is also available in a mobile version , which allows you to create and edit presentations on the go. You can download the PowerPoint app for free from the App Store or Google Play to use on iOS or Android devices. This is a handy feature if you need to make last-minute changes to your presentation.

One of the features of the PowerPoint software that most users find useful is the password protection feature. This allows you to set a password for your presentation so that only those who know the password can open and view it. Most other presentation software does not include this component.

Disadvantages of PowerPoint

Now that we’ve looked at the advantages of PowerPoint, let’s take a look at some of its disadvantages:

It’s been around three decades since PowerPoint was first released, and in that time, it hasn’t seen a whole lot of innovation. This lack of innovation can make it feel dated compared to some of the newer presentation software options on the market. Some users find PowerPoint slides boring, as there is not much scope to create creative or interactive presentations.

The features and tools of PowerPoint can be a bit complex to learn , especially if you’ve never used the software before. It can take some time to get a grasp on how to use all the features effectively. And if you want to create more complex presentations, it may take even longer.

PowerPoint can also have some performance issues, especially on weak systems. The software can be a bit resource-intensive, so it may run slowly on older computers . Additionally, large or complex presentations may take longer to load and may not run as smoothly as you’d like.

If you want to purchase PowerPoint outright, it’s relatively expensive compared to some of the other presentation software options on the market. Google Slides offers many of the same features as PowerPoint, but it’s free to use.

PowerPoint is a widely used presentation software that is available for all major operating systems. It offers a large number of features and is widely accepted.  However, it can be a bit complex to learn and is relatively expensive. Despite these disadvantages, PowerPoint is still a popular choice for creating presentations.

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Microsoft 365 Life Hacks > Presentations > How many slides does your presentation need?

How many slides does your presentation need?

When you’re creating a presentation, it’s important to consider the amount of information you’re sharing with your audience. You don’t want to overwhelm them, but you also want to be comprehensive and ensure that you’re covering all your bases. Whether you’re giving a 10, 15, or 30-minute presentation, see how many slides your presentation needs to get your point across.

A man giving a presentation to a group of people

Rules and guidance for PowerPoint presentations

PowerPoint is a powerful visual aid for introducing data, statistics, and new concepts to any audience. In PowerPoint, you can create as many slides as you want—which might sound tempting at first. But length doesn’t always guarantee a successful presentation . Most presentations last around 10-15 minutes, and anything longer than that (such as a 30-minute presentation) may have additional visual aids or speakers to enhance your message.

A handy rule to keep in mind is to spend about 1-2 minutes on each slide. This will give you ample time to convey your message, let data sink in, and allow you to memorize your presentation . When you limit each slide to this length of time, you also need to be selective about how much information you put on each slide and avoid overloading your audience.

For 10-minute presentations

Ten minutes is usually considered the shortest amount of time you need for a successful presentation. For a shorter 10-minute presentation, you’ll need to be selective with your content. Limit your slide count to approximately 7 to 10 slides.

For 15-minute presentations

When preparing for a 15-minute presentation, concise and focused content is key. Aim for around 10 to 15 slides to maintain a good pace, which will fit with the 1-2 minute per slide rule.

For 30-minute presentations

A longer presentation gives you more room to delve deeper into your topic. But to maintain audience engagement, you’ll need to add interactivity , audience participation, and elements like animations . Aim for around 20 to 30 slides, allowing for a balanced distribution of content without overwhelming your audience.

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Tell your story with captivating presentations

Powerpoint empowers you to develop well-designed content across all your devices

Using the 10-20-30 rule

The 10-20-30 rule is an effective way to structure your presentation. It calls for no more than 10 slides and no longer than 20 minutes (as well as a 30-point font).

Tips for crafting an effective presentation

No matter how long a presentation is, there are guidelines for crafting one to enhance understanding and retention. Keep these tips in mind when creating your PowerPoint masterpiece:

  • Avoid overload: Ensure that each slide communicates a single idea clearly, avoiding cluttered layouts or excessive text.
  • Pay attention to structure: Think of slides as bullet points with introductions, endings, and deep dives within each subject.
  • Add visual appeal: Incorporate images, charts, and graphics to convey information without using too many words to make your audience read.
  • Engage with your audience: Encourage interaction through questions, polls, or storytelling techniques to keep your audience actively involved.
  • Put in the practice: Familiarize yourself with your slides and practice your delivery to refine your timing and confidence.

Ultimately, the ideal number of slides for your presentation depends on the allocated time frame and how detailed your content is. By striking a balance between informative content and engaging delivery, you can create a compelling presentation that can teach your audience something new.

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PowerPoint vs. Keynote vs. Google Slides: Best Presentation Software?

What's the best presentation software for your next project? Discover the answer in our detailed comparison of PowerPoint, Keynote, and Google Slides.

what is powerpoint presentation features

Choosing the best presentation software is a big decision. Your presentation needs to look good. And to make it look good, you need the right tool. The presentation software you choose makes a difference. In this article, we’ll compare PowerPoint vs. Google Slides vs. Keynote.

As a creative, you’ll likely need to give presentations. Maybe it’s to win new business, pitch your team on a design, or build awareness with a marketing deck.

Presentation software allows you to create professional slide presentations. A slide presentation allows the presenter to share information. Initially, slide presentations were geared towards live audiences. Now, slide presentations are just as likely to be delivered to a web audience and published online.

In this article, we compare three of the most popular presentation packages: PowerPoint, Keynote, and Google Slides. We’ll dig into some of the pros and cons of each app.

Also, we’ll link to helpful resources to help you get started quickly, no matter which tool you choose. Finally, we’ll point out some strong template choices to help you make the best use of your presentation software and get started quickly. Let’s dive in.

No matter which software package you use, one way to ensure professional results is by choosing a high-quality template. A template determines the look and feel of your presentation. The right template can elevate it to a truly professional presentation .

The Top Presentation Software Compared

As we dive into the top presentation apps, let’s do a bit of research on top apps. To do that, we’ll use Google Trends. As you can see, PowerPoint’s popularity has held steady as the global leader, although Google Slides continues its popularity.

The closeness of the data for PowerPoint vs. Google Slides may surprise you. Google Slides experienced a huge boom in traffic in 2020 and continues its popularity. However, it still trails PowerPoint. Keynote has a more limited share, remaining mostly flat over the last few years.

Google Trends for presentation software

This is the worldwide trend, so let’s consider search patterns in the United States. As you can see below, Google Slides is often more popular than PowerPoint in the United States from the perspective of search traffic. At the time of writing, they are roughly equal. Keynote, like the worldwide pattern, is lower but a steady constant.

Google Trends for presentation apps in the USA

Now, in this chart, we break down the main differences between PowerPoint vs. Keynote vs. Google Slides. Then we’ll dig into each presentation software in more detail to help you choose between them.

Let’s take a closer look at each presentation software package. We’ll compare PowerPoint vs. Google Slides, as well as Keynote vs. PowerPoint.

1. PowerPoint

As part of the Microsoft Office suite, PowerPoint has been one of the most popular presentation software packages for years. It’s got a large number of themes. Support is widely available through both Microsoft and through user-created resources.

powerpoint homepage

Because it’s an established software package, PowerPoint has many advantages for the small business owner. Those pros include:

  • Ease of Use . The navigation structure will be familiar to anyone who uses other Microsoft software. It includes a help system and even some basic tutorials. You can also use Microsoft’s technical support.
  • Customization Options . PowerPoint includes a large number of special effects. There are also many themes available, some through Microsoft and some through third parties like Envato .
  • File Types Supported . This software presentation package can import and export a large number of file types. It’s compatible with files from other Microsoft Office products. It also lets you integrate audio files.
  • Community Support . Due to the large number of users, there are many articles and books to help you learn how to use the tool effectively.
  • Integration with Office Apps. If you use Microsoft Excel for data and analysis, it’s a breeze to drop data tables and charts from Excel right into your PowerPoint presentation.
  • Artificial intelligence. Microsoft recently launched Copilot, an AI assistant that works in PowerPoint.
  • Mobile apps. Available for free, the mobile apps on iOS and Android are the perfect way to take your work with you and not lose your productivity streak.

Despite its many advantages, there are still some weaknesses:

  • Collaboration . Recently, PowerPoint has improved the ability to collaborate in real time. However, when you compare Google Slides vs. PowerPoint’s collaboration, PowerPoint lags. To work with another user, you must save the document to OneDrive and invite the people you want to collaborate with.
  • Web apps. While Microsoft has a browser-based version of PowerPoint, it’s not as fully featured or as seamless as Google Slides, for example.
  • Perception . Some users report that PowerPoint leads to less creative presentations. This is probably because many businesses rely on older, more basic templates that don’t use the most recent features.

PowerPoint Gains (Artificial) Intelligence

One of the big advantages of PowerPoint is the fact that Microsoft has already incorporated AI. As you compare PowerPoint vs. Keynote and Google Slides, note that Microsoft added AI first!

The recently launched Copilot AI assistant works inside PowerPoint. It helps you analyze data and style your presentations. Get a full walkthrough of AI in PowerPoint .

6 Quick Tips for Getting Started in PowerPoint

When you decide to use PowerPoint, you may be wondering how to get started. By embracing these six quick tips, you’ll get ideas and be ready to build slides fast:

1. Add Multimedia for Engaging Presentations

Your PowerPoint presentation can be so much more than simple slides. You can add an incredible range of audio, video, and animations. These help you better engage your audience.

Learn more about the power of adding audio and video to your PowerPoint presentation below:

  • How to Add Audio to PowerPoint (Free PowerPoint Template Included)
  • How to Embed a Video in PowerPoint (With Free Template)

2. Choose a Template to Meet Your Needs

When you’ve opted for PowerPoint, it pays to start by using a template. And not just any template. You’ll save more time and impress more people by choosing a themed template.

Presenting on real estate? Choose a real estate template! Opt for a food-inspired design if you’re sharing slides about a new restaurant. The Envato library has thousands of PPT templates with custom themes.

chefs ppt template

These themed templates also help give you design inspiration. Slide designs are tailored around a specific topic. As you build out your designs, you may think of things to share that otherwise you wouldn’t have considered. A themed premium template is truly a win-win.

3. Animate Your Slides

Static, unmoving PowerPoint slides aren’t very interesting. Why not add a little spice by using animations to control how text and objects appear and disappear on a slide? They’re easy to add and use.

Animations are stylish, and they help you control the flow of your presentation. For example, you can add a simple Fly In effect to bring bullet points onto a slide, one by one.

Sound intriguing? Learn more with our full tutorial .

4. Build Stylish Illustrated Layouts

PowerPoint layouts should have a few things in common:

  • They should be stylish. You need to use eye-catching designs that grab (and keep) an audience’s focus.
  • Slide layouts should also be neat and uncluttered. Add too much content and you’ll have a messy, distracting presentation.

simple clean keynote template

Using plenty of images is a great way to build winning layouts. Photos and graphics boost visual interest in a flash. They help you style content in new and creative ways.

5. Keep Formats Consistent With Format Painter

When you’re working in PowerPoint, it pays to maintain a clean and consistent look. This means preserving styles and formats from one slide to the next. But you may not have a ton of time when you’re building slides.

Fortunately, PowerPoint’s Format Painter feature is there to help. Format Painter lets you seamlessly copy formats from one section of a slide deck to another. For example, you can mirror text highlights from one slide to another.

To learn how, read our MS PowerPoint Format Painter guide .

6. Use Infographics and Charts

As you present in PowerPoint, try to illustrate your ideas. A compelling option is to use infographics and charts. These are especially useful if you’re talking through numerical data.

infographics ppt template

Infographics are illustrations that use graphics to convey information. They’re a hallmark of premium templates. Often, you’ll find dozens of options in a single deck. You can easily swap out the placeholder details with your own data. Infographics are a top way to bring your ideas to life.

More Top Tutorials for Microsoft PowerPoint

Want to dive deeper into Microsoft PowerPoint? Our Envato Tuts+ tutorial, PowerPoint 101: Everything You Need to Make a Basic Presentation , is a great place to start.

We also have a comprehensive PowerPoint resource, How to Use PowerPoint (Ultimate Tutorial Guide) .

How to Create Advanced Designs With PowerPoint Templates

No matter how much you know about PowerPoint, you need your presentation to look as professional as possible. You’ll want to use a professional template to do that. Envato has a simple licensing structure for PowerPoint templates. Subscribe, and you’ll have access to thousands of presentation templates.

We also have a detailed tutorial on how to customize a PowerPoint template. It shows you the art of modifying PPT slide designs and adjusting Master Slides.

Here’s a closer look at one of our most popular PowerPoint templates, Blendu. It includes many slide layout options and the features you’d expect in a professional design.

Blendu - Powerpoint Presentation Template

What is Keynote? Simply put, Keynote is part of Apple’s iWork productivity suite. Some call it the Apple version of PowerPoint. It was designed to work on macOS and is a streamlined presentation tool.

The app offers a stylish interface that’s easy to use. Keynote remote works on the iPad, iPhone, and iPod. While the support isn’t quite as extensive as what’s available for PowerPoint, there are still a lot of resources available.

keynote

If you’re already a macOS user, Keynote just might be the best presentation software for your business needs. As you evaluate PowerPoint vs. Keynote, these comparisons can help you weigh your options. Here are some of the pros of Keynote:

  • Ease of Use . Like many macOS apps, Keynote features an intuitive, user-friendly interface. The Apple version of PowerPoint puts design at the forefront and makes it easy to create a presentation from scratch.
  • Multiple Devices . With iCloud, you can use Keynote on multiple devices and sync your files. You can resume editing your presentation on your iPad or iPhone even while on the go.
  • Customization Options. With many different themes, animation, and effects available, it’s easy to get creative. There are also many themes available from third-party marketplaces like Envato .
  • Export Feature. Keynote files can easily be exported to PowerPoint or even QuickTime. It also integrates well with other tools in Apple’s ecosystem, like Pages and Numbers.

Cons of Apple Keynote include:

  • Less Extensive Help Files . Keynote has a smaller user group. As such, there’s a smaller knowledge base that you can learn from. The Apple version of PowerPoint can hardly match the massive number of users of other presentation apps.
  • macOS Only . If you’ve got a PC and want to create Keynote files from scratch, you’ll need to use the browser-based editor.

As the Apple version of PowerPoint, design is at the forefront of this tool.

Top Tutorials for Keynote

Want to learn more about Apple Keynote? We’ve got you covered with tutorials that help you master Apple’s presentation app. Many of these resources can even contrast the difference between Keynote and PowerPoint.

Don’t let the choice of PowerPoint vs. Keynote be one of familiarity. As you level up your Keynote knowledge, you can make a confident choice. Learn more about using Apple Keynote in these tutorials:

  • How to Add Animated GIFs to Keynote
  • How to Make Flowcharts & Gantt Charts in Keynote With Templates
  • How to Quickly Make a Timeline in Keynote With Templates
  • What Is Apple Keynote Software? +How to Start Using It to Make Presentations
  • How to Convert Keynote to PowerPoint (PDF, & More) on Export (+Video)

How to Create Advanced Designs With Keynote Templates

Keynote, the Apple version of PowerPoint, has a litany of advanced design features. But it’s always easier when you start with a great template. You can find a professional template that uses Keynote’s unique features at Envato.

3. Google Slides

Google Slides is part of Google’s software office suite included within Google Drive. You could explain it as the Google equivalent of PowerPoint, with one twist: it’s browser-based.

The software and your work reside completely on the web, making it an ideal choice for online sharing. As a browser-first tool, it offers some intuitive and innovative presentation features.

google slides

As long as you’re connected, you can access Google Slides from any device. If you work with a team who all use different platforms, Google Slides may be the right choice for you. Here are some Google Slides pros:

  • Ease of use . Google Slides isn’t difficult to learn. Help files are incorporated, although they don’t seem to be as extensive as in some of the other packages. There are quite a few third-party resources to help you learn Google Slides.
  • Web-based . The online files are always current and up to date. Comparing Google Slides vs. PPT, the online experience is much better with Slides. You can also easily link or embed your document into a web page.
  • Collaboration . It’s easy for colleagues and team members to access and edit documents through the web, no matter what device they’re working on. Changes can be made simultaneously in different parts of the same presentation.
  • Innovative . Google Slides has several innovative features. For example, there’s a new Q&A feature that allows audiences to interact with a speaker through a link. It looks like a promising feature to hold audience engagement for those who make a public presentation.

Cons of Google Slides include:

  • Fewer Choices. Google Slides has fewer choices for effects. There are also fewer themes, though Envato has a good selection of choices. Some users find the program features to be too basic.
  • Google Account Required . If you don’t currently have a Google account, you’ll need one to use this app. But you can sign up for an account free of charge.

Where can you go to learn more about Google Slides? As the Google equivalent of PowerPint, you’ll feel at home if you’re familiar with PowerPoint. You can also start with our tutorial, Getting Started With Google Slides . You can also ask questions in the Google Product Forums .

More Top Tutorials for Google Slides

Google Slides features an easy learning curve, but that doesn’t mean that it’s a basic app. In fact, it has most of the key features that every presenter needs.

It takes time to learn Google Slides, but we’ve got you covered with top tutorials! Make sure to use these other Envato Tuts+ tutorials to level up your Slides knowledge :

  • How to Quickly Make a Simple Jeopardy Game on Google Slides
  • How to Turn Google Slides Into a Polling Tool (Live Audience Engagement)
  • How to Quickly Customize a Google Slides Calendar Template
  • How to Zoom In & Zoom Out in Google Slides (Quick Trick)
  • How to Insert Math Equations in Google Slides (Beginner Guide + Video)

How to Use Custom Templates With Google Slides

Envato offers many professional templates for Google Slides . How good can a Google Slide presentation look? Look at our best-selling Google Slides template, Braze . Here’s a closer look at this template and thumbnails of some of its best slides:

Braze Dark Innovative Powerpoint

PowerPoint vs Keynote vs Google Slides: Which Should You Choose?

There’s no right or wrong presentation software solution. Each presentation app has pluses and minuses, and ultimately it comes down to what fits you best.

Consider these strengths as you make your presentation app choice:

  • PowerPoint is an established package with a large user base and lots of support. If you’ll be working for a business that prefers Microsoft Office products, this may be the right choice for you. There are thousands of PowerPoint templates from professional designers to choose from. Microsoft has integrated Copilot for AI-assisted presentation builds.
  • Keynote is designed for macOS and tends to have a more creative vibe, according to some users. If you work mostly on macOS or iOS, this could be the best presentation software package for you. There are plenty of creative Keynote templates to work with.
  • Google Slides might be the right package for you if you work on a team that uses different operating systems and you need to collaborate. It’s also a great option for remote teams. There’s a growing base of Google Slides presentation templates on Envato, with more added regularly.

The Best Source for Presentation App Templates (With Unlimited Downloads)

No matter which presentation app you use, Envato is a subscription with everything you need. One subscription gives you access to a wide selection of templates for Google Slides, Keynote, and PowerPoint. It gives you the flexibility to try out every presentation app you need with great templates.

PowerPoint, Keynote, and Google Slides: you name it, Envato has a template for it. Those templates save you hours of design work. Plus, your subscription gives you plenty of extras like stock photos, graphics, video, and more.

Whether you prefer Google Slides or PowerPoint or Keynote, Envato is your ticket to great presentations. Start creating .

Now You Know Which Presentation Software to Choose

In this article, you’ve learned about the pros and cons of PowerPoint vs. Keynote vs. Google Slides. You also saw helpful resources to help you learn each app. Choose the best presentation software for your needs. Then, grab a quality presentation template , and get to work making your presentation today .

Choosing the best presentation software package can be challenging. The package you choose depends largely on your needs and budget. Jump in and experiment with each to find the right fit for you.

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The 2022 Apple Worldwide Developers Conference at the Apple Park in Cupertino, California. (Photo by ... [+] Wu Xiaoling/Xinhua via Getty Images)

We’ve all seen cringe-worthy PowerPoint slides so cluttered with information that they’re nearly impossible to read. You know the ones. The text is reduced to 9-point or 12-point font to squeeze everything in.

Busy slides frustrate the audience because of a concept called ‘cognitive load.’ Too much text, too many numbers, and too many graphs overwhelm our ability to process and retain information.

Effective presenters avoid text-heavy slides. Instead, they favor clean, minimalist designs that are attractive and easy to read. However, there is one reason—and one reason only—to include a busy slide in a persuasive presentation:

Add a busy slide to a presentation only when you intend to overwhelm your audience.

In other words, a slide could contain a mountain of information because it is not meant to be read, consumed, and digested. It’s there to stress a point.

For example, in March, the National Association of Realtors agreed to a massive $418 million settlement over commissions that home buyers and sellers pay to real estate agents in the U.S. Since the settlement might convince prospective home buyers to negotiate lower commissions, real estate agents have had to turn up their persuasive skills to articulate the value they provide.

Recently, Realtor.com launched a digital and print campaign to demonstrate the value agents bring to the transaction. One ad fills the entire length of a standard newspaper. The headline reads:

So, you’re ready to buy a home. Here’s the next 111 to-dos.

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Realtor.com advertisement

Good luck reading the remaining text (on left). It is purposely written in tiny font to squeeze in the dizzying number of details that buyer’s agents navigate to facilitate a home buying transaction

The point of the ad is that home buyers need support. The implication is that you can try to accomplish all the tasks yourself—researching, preparing financial documents, making offers, and considering legal protections. Or you can make just one decision: find a buyer’s agent.

Realtors making presentations to win over clients would be well served to include such a slide—one that's so dense it's almost illegible without a magnifying glass.

There are times when the intentional use of busy slides supports the argument.

Take Apple, for example. The company’s product launches are notable for minimalist and visually appealing slides that contain more photos and images than text.

However, in June, when Apple unveiled new products, features and plans to put artificial intelligence in every corner of its iPhone, the company's speakers intentionally broke the mold by including strategically cluttered slides.

For example, after one speaker highlighted notable updates in macOS Sonoma, the Mac's latest operating system, he projected a slide filled with boxes highlighting dozens of other features: updates to Apple’s browser, Safari, new gaming titles, iPhone mirroring on the desktop, and much more.

The slide only stayed up for 20 seconds. It was far too little time to read everything, but that’s the point—it was intentionally cluttered to put an exclamation point on the product announcement.

The intentional use of clutter is as much of an art as the deliberate use of white space. So get busy, but only when the time is right.

Carmine Gallo

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Fonts Combinations You Must Try in Your Next PowerPoint Presentation

Fonts Combinations You Must Try in Your Next PowerPoint Presentation

You don’t realise this, but there’s a secret weapon lurking right there in PowerPoint that can turn your presentations from a snoozefest to something that’s visually impressive. From band to brilliant. That weapon, is typography. Fonts.

Choosing the right fonts can really elevate your slide design and make your presentation look much more classy and polished. It might feel like a small thing, but the effect it has on your presentations is massive. But just simply choosing a font and using it everywhere isn’t enough. Some fonts work great in pairs, and some don’t. There’s also a visual hierarchy that you must follow, which means you’ll have to assign different types of fonts, to different sections of text in your slides.

In this article, I’m going to suggest a few font pairings, that you can try out in your next presentation. I will be updating this page with more fonts, so be sure to bookmark this page, and check again later to be updated. So without further waiting, here are some fonts that you should use in your next PowerPoint presentation.

Montserrat and Merriweather

Montserrat is a great font choice to use for titles in your slides. It is a very common, but underrated font that works great in presentations, giving your slides a clean, professional look.

Preview of Montserrat font

Merriweather is a font that goes well with Montserrat, you can use it for body content in your slides. This is another common but underrated font, that gives your slides a very clean professional look.

Preview of Merriweather font

Both these fonts are great for professional presentations, and with the right color contrast, they are extremely readable, even to audience members at the back. Feel free to download both fonts, and try them out in your presentation today!

Lato and Roboto.

Lato and Roboto are 2 similar fonts that work well together on your PowerPoint slides. Use one for titles, main points, and headings, while the other can be used for paragraphs and body content. These fonts are super clean, and can be used in professional and even in presentations that are a little bit more casual. Readability is high with these fonts, and it’s hard to go wrong with them. Just stick to these 2 fonts in your entire presentation and your slides will look amazing.

Preview of Lato Font

Roboto Condensed and Open Sans

One of my favorite font pairings, these two fonts work well together. They are great for presentations for school, colleges, and even for some professional scenarios. Roboto Condensed is great for titles, while Open Sans can be used for paragraph text. Check out these fonts from the links below (click the images) and try them out in your presentation today!

Roboto Condensed preview

Nunito Sans Bold and Nunito Sans regular

This is a great font that you can use in your next PowerPoint presentation. Use Nuno Sans Bold for your titles and headings, and the regular version for all your body text and paragraph. This is yet another font that looks professional and can be used for more relaxed presentations as well. Check it out today!

Preview of Nunito Sans font.

Work Sans and Merriweather.

A preview of Work Sans font.

This font combination is great for corporate style presentations, and other professional presentations. Great for modern looking presentations, with a touch of class. Use this fonts if you’re looking for a classy-professional feel to your presentations.

So, say goodbye to boring Arial and hello to a world of typographic possibilities! Remember, the fonts you choose are like your presentation’s outfit – they tell a story about your brand and message. So, take some time to pick fonts suit your presentation, and make sure you get it right, since it can really change how your presentations look!

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