create a powerpoint presentation from visio

How to Export Visio to PowerPoint: A Step-by-Step Guide

Exporting Visio to PowerPoint can seem like a daunting task, but it’s actually pretty straightforward once you know the steps. Essentially, you’re going to save your Visio drawing as a PowerPoint file. This will allow you to present your Visio diagrams in a format that’s widely used and easily accessible.

Step by Step Tutorial: How to Export Visio to PowerPoint

Before we dive into the steps, let’s quickly talk about why you might want to export Visio to PowerPoint. Maybe you’ve created a flowchart or diagram in Visio and now need to include it in a presentation. PowerPoint is a great way to share your work with others because most people are familiar with it.

Step 1: Open your Visio file

Open the Visio file that contains the diagram you want to export.

When you open your Visio file, make sure that everything looks correct and that your diagram is complete. This is your last chance to make any edits before you export.

Step 2: Click on File

Click on the ‘File’ tab in the top left corner of the screen.

This will take you to the backstage view where you can access all the file-related commands.

Step 3: Select Save As

In the File menu, select ‘Save As’.

This is where you’ll choose how and where you want to save your file.

Step 4: Choose where to save your file

Select where you want to save your PowerPoint file, either on your computer or in the cloud.

Make sure to choose a location that’s easy for you to find later.

Step 5: Select PowerPoint format

In the ‘Save as type’ dropdown menu, choose ‘PowerPoint Presentation (*.pptx)’.

This will ensure that your file is saved in a format that can be opened with PowerPoint.

Step 6: Name your file and click Save

Give your file a name, then click ‘Save’.

Once you click save, Visio will convert your drawing into a PowerPoint presentation.

After completing these steps, your Visio diagram will be saved as a PowerPoint file. You can then open it in PowerPoint and edit it further if needed, or simply present it as is.

Tips for Exporting Visio to PowerPoint

• Make sure your Visio diagram is finalized before exporting; it’s easier to make changes in Visio than in PowerPoint.
• If you have multiple pages in your Visio file, each page will become a separate slide in PowerPoint.
• Keep in mind that some Visio features might not transfer perfectly to PowerPoint, such as certain shapes or text formatting.
• Consider simplifying your Visio diagram before exporting if you’re going to present it to an audience that’s not familiar with Visio.
• Remember that you can always import your PowerPoint file back into Visio if you need to make substantial changes.

Frequently Asked Questions

Can i export only one page of my visio file to powerpoint.

Yes, you can export a single page by selecting the page before you go to ‘Save As’ and following the same steps.

Will animations in Visio transfer to PowerPoint?

Animations in Visio will not transfer to PowerPoint. You’ll need to recreate any animations in PowerPoint.

What happens if my Visio file has hyperlinks?

Hyperlinks in your Visio drawing should transfer over to PowerPoint as clickable links.

Can I edit the PowerPoint file after exporting from Visio?

Yes, you can edit the text and format of the PowerPoint file after exporting, but complex Visio shapes may not be editable.

Will the PowerPoint file be an exact replica of my Visio drawing?

While the PowerPoint file will closely resemble your Visio drawing, some differences may occur due to the different functionalities of the two programs.

• Open your Visio file
• Click on File
• Select Save As
• Choose where to save your file
• Select PowerPoint format
• Name your file and click Save

Exporting Visio to PowerPoint is a useful skill to have, especially if you need to present your diagrams to an audience that may not be familiar with Visio. By following the steps outlined above, you can easily convert your Visio drawings into a more universally accessible format. Remember to review your Visio diagrams for any last-minute changes before exporting, and to keep in mind that some features may not transfer perfectly.

With these tips and FAQs, you should now feel confident in your ability to export Visio to PowerPoint, and be ready to share your work in a professional and engaging way. If you run into any issues, don’t be afraid to play around with the settings or seek out further reading on the topic – there’s always more to learn!

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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How to Convert Visio to PowerPoint

Jemina Numos

In the fast-paced landscape of business, effective communication stands as a cornerstone. Visual diagrams and flowcharts, prove instrumental in conveying intricate ideas within complex processes. Microsoft Visio, a trusted tool for creating detailed visualizations, serves as the canvas for mapping workflows, diagrams, and organizational structures with unparalleled precision. That being said in order to convert Visio to PowerPoint it requires a bit more than a simple click. So today we will look into how one can import Visio in PowerPoint and what options there are.

The Many Ways to Convert Visio to Powerpoint

In this tutorial, we will demonstrate and explain how to Convert your Visio file into powerpoint. There are different methods in converting visio to powerpoint

• Convert Visio to PowerPoint Using Copy-Paste Technique
• Convert Visio to PowerPoint Using Export as EMF (Enhanced Metafile)
• Visio to PowerPoint Using Import and Convert with EdrawMax
• Visio to PowerPoint Using Figma
• Converting Complex Visio Diagrams with Visio PowerPoint Add-in

Method 1: Import Visio in PowerPoint Using Copy-Paste Technique

Step 1: open your visio diagram.

Begin by launching Microsoft Visio and opening the diagram you want to import into PowerPoint.

Step 2: Select all elements

Use the “Ctrl + A” shortcut or drag your cursor to select all elements in the Visio diagram.

Step 3: Copy the selection

Right-click on the selected elements and choose “Copy” from the context menu or use the “Ctrl + C” shortcut.

Step 4: Open PowerPoint

Launch Microsoft PowerPoint and open the slide where you want to import the Visio diagram.

Right-click on the desired slide and select “Paste” from the context menu or use the “Ctrl + V” shortcut.

Pros and Cons of Copy-Paste Technique:

• Quick and straightforward.
• Preserves most formatting.
• Limited to basic diagrams.
• May require manual adjustments for alignment.

Limitation on copy-paste method

The copy-paste method is quick and easy for converting Visio designs to PowerPoint, but it has limitations, especially for more complex visualizations. This method is efficient for simple Visio diagrams, but as the complexity of your Visio diagram increases, so do the chances of requiring manual adjustments. Handling alignment and formatting may need more work and attention to detail. It’s important to remember that copy-paste works, but schematic complexity affects its usefulness. In cases when precision and smooth transitions are crucial, specialized tools like the Visio PowerPoint Add-in may help overcome these constraints and improve conversion.

Method 2: Convert by Exporting as EMF (Enhanced Metafile)

By following these steps, you can effectively convert Visio diagrams exported as EMF files into PowerPoint presentations, ensuring a smooth transition and maintaining visual clarity and quality throughout your slides.

• Similar to the first method, start by opening your Visio diagram.

• Navigate to “File” > “Export” and “Change File Type”. Choose “Enhanced Metafile (*.emf)” from the file type dropdown.

• Now click “Save As” and select the location you want for your file and finally, click “Save”.

Step 3: Insert into PowerPoint

• Open your PowerPoint presentation, go to the desired slide, and use the “Insert” tab and click “Pictures”. This will open a dropdown where you can select where to insert the picture from. Since we have saved the EMF into our device, select “This Device…”

• After successfully saving the EMF file, open your PowerPoint presentation, go to the desired slide where you want to integrate your Visio diagram. Now, to seamlessly transfer your Visio creation, locate the “Insert” tab in PowerPoint’s ribbon at the top of the interface. Under the “Insert” tab, click on the “Pictures” or “Images” option, depending on your PowerPoint version.
• Locate the previously saved EMF and click “Open”. Your Visio diagram has been successfully imported into PowerPoint!
• Next, a file explorer window will appear. Navigate to the location where you saved your Visio diagram, select the EMF file (Enhanced Metafile), and click “Insert.” PowerPoint will seamlessly import the EMF file onto your selected slide.

• (Additional info) This method ensures high-quality resolution and scalability of your Visio diagram within PowerPoint, preserving intricate details and allowing for smooth transitions and animations during your presentation. Embracing the compatibility of EMF files between Visio and PowerPoint enhances the visual appeal of your slides, providing a polished and professional finish to your overall presentation.

Pros and Cons Using Export as EMF (Enhanced Metafile):

• Maintains high-quality resolution.
• Preserves scalability.
• May require adjusting text and elements.
• Limited to static images.

Method 3: Visio to PowerPoint Using Import and Convert with EdrawMax

By following these steps, you can effectively convert Visio diagrams to PowerPoint using EdrawMax, ensuring a smooth transition and maintaining visual clarity and quality throughout your slides. EdrawMax offers a user-friendly interface and robust export capabilities, making it a convenient tool for converting diagrams between different formats. If you have EdrawMax software, you can and then convert it to PowerPoint.

Step 1: Open EdrawMax

• Launch EdrawMax

Step 2: Import the Visio diagram into EdrawMax

Head to the “Import” section and import the Visio diagram.

Step 3: Export to PowerPoint

• Click on the “Export” tab and select “Export to PowerPoint.” Follow the prompts to complete the process.

Pros and Cons of Import and Convert with EdrawMax

• Students in senior design classes have consistently found EdrawMax to be the best overall tool for quickly and accurately generating simple line drawings.
• EdrawMax is a great and very user-friendly software with a fluid and intuitive interface.
• It is versatile and multipurpose, allowing users to create various types of diagrams and drawings.
• EdrawMax has a huge library of templates and symbols, making it easy to create professional-looking diagrams.
• The software has a short learning curve, making it accessible to users of all skill levels.
• EdrawMax offers rapid and helpful support, ensuring that users can get assistance when needed.
• Some users have reported that there might be some flaws in the software.
• While the support team is helpful, there may be occasional issues that require assistance.
• The specific details of the cons are not mentioned in the real-time information.
• Need to pay for a subscription to remove the watermarks

Method 4: Visio to PowerPoint Using Figma

This section will explain how to import Visio files into Figma and insert them into PowerPoint. Certain details of this method came from this guide: How to import Visio in Figma

Step 1: Export Visio Diagram as SVG

• Open your Visio diagram and navigate to “File” > “Export” > “Change File Type” and choose SVG as the format. Click “Save As” and select a location where you want your SVG file to be saved.

Step 2: Import SVG into Figma

• Open Figma and create a new or open an existing project. Drag and drop the exported Visio image onto the Figma canvas. Feel free to make changes into your diagram before we take the next step!

Step 3: Export Figma file to PowerPoint

• Highlight the whole diagram and on the right side bar, scroll down until you see “Export”, collapse it by clicking the “+” button beside the label and the export options should appear. Select however you like and click “Export”, this will download your Figma file in the format that you choose.

• The specific file format could vary based on your preferences or the requirements of your project. Common file formats might include PNG, JPEG, SVG, PDF, or other formats supported by Figma. You should select the format that best suits your needs and click “Export” to initiate the download in the chosen file format.
• Similar to “Method 2: Step 3” , open your PowerPoint presentation and go to the desired slide. Click “Insert” at the top bar and press “Pictures”, this will open a dropdown. Select “This Device…” and locate the previously saved Figma file and click “Open”. This should make your Figma file (that was converted from Visio) appear in your slide!
• Similar to “Method 2: Step 3, after downloading the file from Figma, open your PowerPoint presentation, and then go to the desired slide where you want to integrate your Visio diagram. Now, to transfer your Visio creation, locate the “Insert” tab in PowerPoint’s ribbon at the top of the interface. Under the “Insert” tab, click on the “Pictures” option, this will open a dropdown. Select “This Device…” and locate the previously saved Figma file and click “Open”. This should make your Figma file (that was converted from Visio) appear in your slide!

Pros and Cons of Figma to PowerPoint

• Allows for collaborative editing in Figma.
• Preserves image quality and resolution.
• Able to modify the diagram you made from Visio
• Adds an extra step to the process.

Experiment with this method to leverage the collaborative features of Figma and enhance your Visio diagrams before integrating them into PowerPoint presentations. Consider your specific workflow requirements to determine if the additional step aligns with your presentation goals.

Method 5: The Visio PowerPoint Add-in

If you find yourself wondering whether you can seamlessly convert complex Visio diagrams to PowerPoint, rest assured that there’s a tailored solution at your fingertips. The Visio PowerPoint Add-in is a game-changer in this scenario, purpose-built to handle intricate diagrams with finesse. This specialized tool ensures that the complexity of your diagrams is not only retained but also enhanced during the conversion process. Whether you’re dealing with detailed workflows, intricate organizational structures, or complex diagrams, the Visio PowerPoint Add-in steps up to the challenge, making the conversion process a smooth and efficient experience. So, if your diagrams are on the sophisticated side, this add-in is your ally in ensuring they make a flawless transition to PowerPoint, ready to captivate your audience with their intricacy.

Here’s a Step-by-Step Guide Using the Visio PowerPoint Add-in on how to create and export slide snippets to PowerPoint

Step 1: How to Add Slide Snippets

With your Visio diagram open, click View > Slide Snippets Pane. The Slide Snippets pane appears on the right side of your design window.

• Click Add in the Slide Snippets pane and a snipping frame appears over your diagram.
• Move the snipping frame over the portion of the diagram you want to show on a slide.
• If necessary, drag the corners of the snipping frame until you have the size you want.
• Enter a title for your slide in the text box beneath the slide preview.

Step 2: Adding Another Slide Snippet

To add another slide snippet, click Add again and then position and size the new snipping frame over the intended area of your diagram. If you need to delete a slide, select it in the Slide Snippets pane and then press Delete.

Step 3: Exporting the file

Click Export in the Slide Snippets pane to export your prepared slide snippets to a new PowerPoint slide deck. You can also export the slide snippets by clicking File > Create PowerPoint Presentation > Create Presentation.

If you overlap the snipping frame between different slides and then export to PowerPoint, the images use the morphing slide transition in PowerPoint. If you don’t have the latest subscription version of PowerPoint or overlap slide snippets, the slides use the normal default slide transition.

Converting Visio to PowerPoint opens up new possibilities for dynamic and engaging presentations. Each method has its own strengths and weaknesses, so choose the one that best suits your needs. Whether it’s a simple copy-paste or a more sophisticated add-in, these methods empower you to seamlessly integrate your Visio diagrams into your PowerPoint presentations.

The Visio to Figma to PowerPoint method offers flexibility and collaboration options but introduces an additional layer to the conversion process. While Figma provides a platform for collaborative design, it may be suitable for scenarios where real-time collaboration or design enhancements are necessary before integrating the Visio diagram into a PowerPoint presentation.

Experiment with these diverse methods to discover the one that seamlessly integrates with your workflow and meets your specific needs. Each method has its own set of advantages and drawbacks, ensuring that you have options tailored to the complexity and requirements of your Visio diagrams and PowerPoint presentations.

Frequently Asked Questions

Q1: can i convert complex visio diagrams to powerpoint.

• Yes, the Visio PowerPoint Add-in is specifically designed to handle complex diagrams and maintain their features during the conversion process.

Q2: Are there any limitations to the copy-paste method?

• The copy-paste method is efficient for basic diagrams but may require manual adjustments, especially for alignment and formatting.

Q3: Will the exported EMF file retain its quality?

• Yes, exporting as an Enhanced Metafile (EMF) ensures high-quality resolution and scalability, but it’s limited to static images.

Q4: Can I collaborate with others using Figma before importing into PowerPoint?

• Yes, Method 4 allows for collaboration in Figma, enabling team members to make edits or enhancements to the Visio diagram before incorporating it into PowerPoint. Figma’s collaborative features enhance the overall design process.

Q5: Is there any loss of quality when converting from Visio to Figma to PowerPoint?

• The conversion process from Visio to Figma to PowerPoint typically maintains image quality, as both Visio and Figma support high-resolution images. However, it’s essential to ensure proper resizing and arrangement in Figma to preserve the desired visual integrity.

Q6: Why choose the Visio to Figma to PowerPoint method?

• This method is beneficial when collaboration and design enhancements are priorities. Figma offers a collaborative platform for multiple stakeholders to contribute to the diagram before seamlessly exporting it to PowerPoint.

Q7: Are there any drawbacks to using Figma in this process?

• The main drawback is the additional step introduced by Figma. While it adds collaboration benefits, it may be seen as an extra layer in the conversion process. Additionally, this method is limited to static images, and dynamic elements in Visio may not be fully replicated in Figma

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How to Convert a Visio Diagram to a PowerPoint Diagram

A compelling presentation requires good content that's well laid out and visually informative. PowerPoint has many excellent tools to help you reach that goal, but diagrams aren't one of its strengths. If you need a diagram to get your point across, you're probably better off creating it in Visio.

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Visio vs. PowerPoint

Video of the Day

Visio and PowerPoint are both part of the extended Microsoft Office family. PowerPoint creates and presents slideshows and can be used for anything from a middle school science presentation to a high-stakes corporate sales pitch. Visio is a specialized tool for creating flowcharts and diagrams. They can be as simple as an organizational chart for a department with a dozen people or as complex as the map of a new processor chip's functions.

There's a degree of overlap between PowerPoint and Visio. You can create simple graphics in PowerPoint and simple presentations in Visio, but if you need a top-quality diagram in a full-featured slide show, your best bet is to start with a Visio graphic and import it into PowerPoint .

Using Slide Snippets

There's a streamlined way to export Visio to PowerPoint, as long as you're an Office 365 user who subscribes to Visio Online Plan 2. It's a feature called Slide Snippets .

Creating a snippet is much like cropping a photo. First, click View and choose Slide Snippets Pane . The new pane appears to the right of the main window. Click Add in the Snippets pane, and a resizable box appears over the diagram. Move it and resize it until you're happy with the portion of the image you see in the Snippets pane and then type a title for the image. To create additional Snippets from the same diagram, repeat the process. When you're finished, click Export to create your PowerPoint deck. Alternatively, you could choose Create PowerPoint Presentation from the File tab.

A Nice Extra Feature

If you're taking multiple Snippets from the same diagram, overlap them slightly. When you export them to PowerPoint, the images use PowerPoint's morphing slide transition . This feature requires the latest subscription version of PowerPoint. If you're using a non-subscription version of PowerPoint or if you don't overlap the Snippets, you'll get the standard transition.

Copy From Visio to PowerPoint

Slide Snippets aren't available in other versions of Visio. The workaround is to copy and paste into PowerPoint.

Either open Visio's Home tab and choose Copy or use the Ctrl + C keyboard shortcut. If it's a multipage image, make sure the page you want to use in your PowerPoint slide is active. You can then paste it into your PowerPoint slide deck.

If you paste it using the Paste command or the Ctrl + V keyboard shortcut, as Microsoft's support page suggests, your diagram may look unacceptably blocky and low-resolution. There's a reason for that and an easy workaround.

Raster, Vector and Pasting Correctly

Computers save graphics files in one of two ways. One is to save each pixel that makes up an image, so it can be recreated exactly. Those are raster graphics, the type of image PowerPoint uses. Their shortcoming is that the graphics file is created at a specific size. If you make it larger, the image becomes blurry and has rough, boxy edges.

Vector graphics save mathematical instructions for recreating the image, not the image itself. Vector images, the kind used in Visio, are smaller and can be redrawn cleanly at any size. However, if you use Ctrl + V to paste into PowerPoint, the vector image converts into a raster PowerPoint graphic and loses its resolution and clarity .

The trick is to right-click with your mouse at the spot where you want to insert the diagram and choose Paste Image . If you prefer keyboard shortcuts to mouse clicks, press the Alt key to bring up the ribbon and then H for the Home tab, V for paste and U to paste as an image object. This action embeds the diagram , meaning it remains a vector graphic and stays linked to Visio even though it's in a PowerPoint slide show.

• Microsoft Office Support: Create a PowerPoint Presentation From Visio
• Microsoft Office Support: Copy a Visio Drawing to Another Document
• Acro Media: Graphic Files Explained - Vector vs. Raster

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How to convert visio to powerpoint.

Are you tired of wasting time converting Visio diagrams to PowerPoint presentations? Look no further, as this article will show you the easiest and most efficient way to do just that. Say goodbye to manual conversion and hello to a streamlined process that will save you time and effort.

What is Visio?

Visio is a diagramming tool that is included in the Microsoft Office suite. It is widely used for creating business and technical drawings, offering a variety of templates and shapes to efficiently construct professional diagrams.

What are the Features of Visio?

The features of Visio include:

• Creating diagrams
• Visualizing data
• Modeling processes

Users can collaborate in real-time, link data to shapes, and customize diagrams using professional templates.

Fun fact: Visio was originally developed by Shapeware Corporation in 1992 and later acquired by Microsoft in 2000.

What is PowerPoint?

PowerPoint is a presentation program developed by Microsoft that utilizes slides to convey information and incorporates multimedia elements. It is a useful tool for creating professional presentations for various purposes, including academic lectures, business meetings, and training sessions. Users can enhance their slides with templates, themes, and animations. Furthermore, PowerPoint allows for easy integration with other Microsoft Office applications, making content creation a seamless process.

What are the Benefits of Using PowerPoint?

The advantages of utilizing PowerPoint include:

• The creation of visually engaging presentations.
• The incorporation of multimedia elements.
• The delivery of information in a structured and organized manner.

PowerPoint allows for seamless integration of images, videos, and audio, resulting in enhanced audience engagement. Its slide-based format aids in presenting content clearly and in a structured manner, making it ideal for:

• Business meetings.
• Educational purposes.
• Public speaking engagements.

Pro-tip: Take advantage of PowerPoint’s Slide Master feature to maintain consistent branding and formatting throughout all slides.

Why Convert Visio to PowerPoint?

Converting Visio files to PowerPoint may seem like an extra step, but it can bring numerous benefits to your work. In this section, we will discuss the reasons why you may want to convert your Visio diagrams to PowerPoint slides. From making your content more accessible to creating impactful presentations, and even facilitating collaboration, there are multiple advantages to converting Visio to PowerPoint. Let’s explore these reasons in more detail to see how this conversion can add value to your work.

1. Accessibility

• Ensure that the text content is clear, concise, and has appropriate contrast for easy readability.
• Choose color schemes and font styles that are accessible and aid users with visual impairments.
• Include alt text for images and use descriptive hyperlinks for screen reader users.
• Structure the content using headings and subheadings for easy navigation.
• Provide keyboard shortcuts and ensure compatibility with assistive technologies.

Converting from Visio to PowerPoint can greatly improve accessibility, making visual content more inclusive and understandable for diverse audiences.

2. Presentation Purposes

• Illustrate Concepts: Utilize PowerPoint to convey complex ideas visually for various presentation purposes.
• Engage Audience: Create dynamic presentations using multimedia and animations to captivate and involve the audience.
• Enhance Understanding: Present information in a structured and clear manner to aid in audience comprehension.
• Highlight Key Points: Emphasize critical details for effective communication and to ensure key points are not missed.

Fact: Presentation software such as PowerPoint can significantly increase audience retention by up to 50% compared to verbal presentations alone.

3. Collaboration

• Enhance collaboration by sharing editable PowerPoint files instead of static Visio diagrams.
• Utilize cloud platforms like Microsoft Teams or Google Drive for real-time co-editing and seamless collaboration.
• Incorporate feedback from team members to improve visual presentations and foster open communication.

Maximize productivity by integrating collaborative tools, promoting open communication, and embracing diverse perspectives.

How to Convert Visio to PowerPoint?

Are you tired of manually recreating your Visio diagrams in PowerPoint? Well, you’re in luck because there are a few simple ways to convert your Visio files into PowerPoint slides with ease. In this section, we’ll discuss three methods for converting Visio to PowerPoint: using the Save As option, utilizing a third-party conversion tool, and manually copying and pasting. With these techniques, you can save time and effort while seamlessly transferring your diagrams into a PowerPoint presentation.

1. Using the Save As Option

• Open your Visio diagram.
• Click on ‘File’ and select ‘Save As’ from the dropdown menu.
• Choose the file format as ‘PowerPoint Presentation’.
• Click ‘Save’ to convert the Visio file to PowerPoint format using the Save As option.

2. Using a Third-Party Conversion Tool

• Research and select a reputable third-party conversion tool that specifically supports converting Visio files to PowerPoint.
• Install the chosen tool on your computer and make sure it is compatible with the Visio file format you plan to convert.
• Open the Visio file in the third-party tool and follow the provided instructions to convert it to a PowerPoint format.

Pro-tip: Always check for user reviews and ratings before downloading any third-party conversion tool to ensure its reliability and compatibility with your system.

3. Manually Copying and Pasting

• Select the elements you want to copy.
• Right-click and choose ‘Copy’.
• Open your PowerPoint presentation.
• Right-click and choose ‘Paste’ to transfer the copied elements into your slide.

Once, a colleague urgently needed a Visio flowchart in a PowerPoint presentation. Despite the time pressure, manually copying and pasting the elements proved to be an efficient method, preserving the original design and ensuring a successful presentation.

What are the Best Practices for Converting Visio to PowerPoint?

When it comes to converting Visio diagrams to PowerPoint presentations, there are certain best practices that can help ensure a smooth and seamless process. In this section, we will discuss the top three practices for converting Visio to PowerPoint. These include simplifying the design of your diagrams, using high-quality images, and ensuring consistency throughout the presentation. By following these tips, you can effectively transfer your visual ideas from Visio to PowerPoint with ease.

1. Simplify the Design

• Remove unnecessary elements from the design
• Use white space effectively to declutter the visuals
• Create a consistent color scheme for a clean look

In 1957, Ford released the Edsel, a car that was supposed to revolutionize the automobile industry. However, due to various design flaws and marketing missteps, it became one of the biggest commercial failures in history.

2. Use High-Quality Images

• Ensure Resolution: Use images with a minimum resolution of 300 DPI.
• Format Compatibility: Select image formats supported by PowerPoint, such as JPEG or PNG.
• Image Size: Opt for images of appropriate size to maintain clarity and prevent distortion.

In the early nineteenth century, the invention of photography revolutionized the concept of image quality, leading to the development of high-quality imaging techniques that are still used today.

3. Ensure Consistency

• Consistent Formatting: Make sure that the font styles, colors, and sizes are uniform throughout the presentation.
• Standardize Graphics: Keep a consistent design for diagrams, shapes, and icons.
• Unified Slide Layout: Utilize the same layout for all slides to achieve a cohesive and polished look.

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How to Export Visio to PowerPoint (Updated Guideline)

Microsoft Visio is used for drawing a variety of diagrams and vector graphics. These diagrams include process flow diagrams, data flow diagrams, business process modeling, 3D maps, etc. After creating a diagram with Visio, you may need to present it on PwerPoint in a meeting. You may face issues converting Visio to PowerPoint.

How to convert Visio to PowerPoint? This tutorial will give you a step-by-step guide on how to export Visio to PowerPoint in simple and easy steps.

Part 1. What is Visio?

Visio is a powerful software for drawing diagrams and vector graphics. It is part of the Microsoft 365 family. It is used to draw flow charts, process flow diagrams, data flow diagrams, business process modeling, organization charts, floor plans, 3D maps, etc. Microsoft Visio is not available as a free tool to use. You must pay a subscription fee to use it.

Part 2. Steps to Export Visio to PowerPoint (3 Easy Methods)

Visio is used to create professional drawings and graphics. You may need to export your Flow charts created with Visio to PowerPoint to present to your teammates or in a meeting. Visio files also have compatibility issues on Mac and Linux. If you have a Visio VSDX file, you can easily export it to PowerPoint with the help of three methods.

1. Copy and Paste Visio to PowerPoint

The simplest method is copying the desired Visio diagram and pasting it into the PowerPoint slide. Using this method, you can export Visio to PowerPoint editable. Follow the below steps to copy the Visio diagram and paste it into PowerPoint.

Step 1: Open your desired diagram with Visio.

Step 2: Go to the Editing group under the Home tab.

Step 3: Click Select All if you want to select the whole picture. You can also choose specific shapes of the diagram if you wish to select only some of the diagram.

Step 4: Right-click and select Copy. You can also use Ctrl + C shortcut key.

Step 5: Open PowerPoint and select the slide where you want to paste the diagram.

Step 6: Click Home and select Paste and then select Paste Special from the drop-down menu.

Step 7: Select Microsoft Visio Drawing Object in the dialog box and click OK. The diagram will be inserted in PowerPoint. You can edit this diagram by double-clicking the diagram.

Step 8: You can edit this diagram by double-clicking the diagram.

2. Save the Visio File as an Image

You can also save the Visio file as an image. Then you can insert that image into the PowerPoint slide. You can perform this following these steps.

Step 1: Open your diagram with Visio or create a new diagram using Visio.

Step 2: Go to the File option and click Save As.

Step 3: Select JPG File interchange format from the different save options available, select other options in the JPG output options dialog box, and save the image in your desired location.

Step 4: Open PowerPoint and select the slide where you want to insert the picture.

Step 5: Go to the Insert option, select Picture, and browse for the saved image. The Visio image will be inserted into your PowerPoint slide.

Step 6 : Remember that this drawing will be imported as a picture and not editable in PowerPoint.

3. Save the File As PowerPoint

If you want to use something other than the above methods, the third method is to save the Visio file as PowerPoint.

Step 1: Open the diagram in Visio and click the Save As option in the File menu.

Step 2: Browse for your desired location and select Windows Metafile in the Save as type option.

Step 3: Open PowerPoint and click the Insert option and select Picture.

Step 4: Browse for your saved WMF picture and import it into PowerPoint. The WMF file will be imported into the PowerPoint.

Part 3. Best Free Office Suite:   WPS Office

WPS Office is the industry-leading office solution of the modern world. It is a powerful office suite containing all office productivity solutions. It has a Writer, Spreadsheet, Presentation, PDF, Air Page, and Cloud software included in one package.

WPS Office is free to use. There is no subscription cost associated with using the WPS Office. You can conveniently use WPS Office on Mac, Linux, and Windows 7, 8, 10, and 11.

Powerful Features of WPS Office

WPS Office is equipped with excellent and powerful features and functionalities. These features include integration with WPS Cloud, insertion and removal of watermarks from documents, OCR, document conversion, etc. Some of the fantastic and unique features of WPS Office are listed below.

Free To Use

The most unique feature of WPS Office is its free availability for everyone. Whether you are a Windows user or a Mac user, you can download your required version of WPS Office for free from its official website. You can also use WPS Office on your mobile phones, iPad, iPhones, tablets, etc. WPS Office is available for Android and iOS devices.

WPS Office is also integrated with WPS Cloud. WPS Cloud is a robust cloud storage platform. It gives 20 GB of free storage. All your files are automatically synced and saved in the WPS cloud. You can easily access all your files from anywhere on any device.

WPS 365 is the web version of WPS Office. You can easily access all WPS Office apps on the web. There is no need to download and install a standalone version of WPS on your device. WPS 365 includes Docs, Slides, Sheets, Form, AirPage, Drive, and Teams options.

PDF is the widely used document format. WPS Office has many excellent PDF tools. You can easily create, edit, open, protect, merge, and encrypt your PDF documents using WPS PDF. WPS Office also allows free conversion among different document formats. WPS PDF also supports the OCR feature. You can add and remove watermarks from your PDFs using WPS PDF.

Record your presentation

WPS Office provides the feature of recording your presentation with a PPT Recorder. You can easily make a video of the presentation, the speaker’s voice, and even the computer screen.

Take Photos and Generate a PDF

If you want to take notes of your book in printed format, you can easily take snapshots of the pages with the help of the WPS Office. You can also generate PDFs of all these snapshots with the help of the WPS Office.

There are unlimited features and functions available in WPS Office. Head over to the official website of WPS Office to download the free version of WPS Office.

Use Word, Excel, and PPT for FREE, No Ads.

Edit PDF files with the powerful PDF toolkit.

Microsoft-like interface. Easy to learn. 100% Compatibility.

Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

Frequently Asked Questions

1. can you convert visio to pdf.

Yes, you can easily convert Visio to PDF. Go to the File option and select the Save As option. Select PDF from Save As Type and hit the Save button.

2. How do I view Visio files without Visio?

Viso Viewer can open, view, and print Visio drawings. However, you can not edit, save, or create new Visio drawings using Visio Viewer.

3. Can a Visio file be converted to Word?

You can save a Visio file to a Word document by going to the File → Export → Create a Word Document.

Export Visio To PowerPoint - Conclusion

You can easily export Visio to PowerPoint using different methods. If you want to export Visio to an editable PowerPoint, use the first method discussed in this article. You can also save a Visio diagram as a picture and import it to PowerPoint. You can also use WPS Office to draw diagrams, flow charts and create impressive PowerPoint presentations.

WPS Office is a popular office solution used by millions of people worldwide. You can get a free copy of WPS Office from its official website.

• 1. A Guideline for Merging PDF by Adobe Acrobat
• 2. How to Removing Excel Leading Spaces in WPS Office [2024 Step-by-Step Guideline]
• 3. How to Import PDF to Excel-A Complete Guideline
• 4. How to Export PowerPoint Slide as a Picture [Step-by-Step Guideline]
• 5. How to Convert Keynote to PowerPoint [Step-by-Step Guideline]
• 6. LibreOffice draw vs Microsoft Visio: What is better？

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.

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Published on November 27, 2020 by David Parker

Creating PowerPoint Presentations automatically from Visio

Visio Plan 2 has a great, but flawed, feature called Slide Snippets , that can create PowerPoint presentations automatically from any number of titled rectangles, on any number of pages in a Visio document. However, it usually creates distorted images, and it does not automatically contain any descriptive text or hyperlinks. I have previously described how the distortions can be manually fixed (see Manual Fix for Slide Snippets in Visio Plan 2 ), but that is tedious, so I have written a Visio add-in, SS Plus , to not only fix the image, but also allow hyperlinks to be added to it, and to include descriptive text that can include bold, italics and hyperlinks … and can be automatically converted into SmartArt layouts!

If you want to read more then please go to SS Plus to learn how you can try it for free!

About David Parker

David Parker has 25 years' experience of providing data visualization solutions to companies around the globe. He is a Microsoft MVP and Visio expert.

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Is there any way of converting Powerpoint diagrams into Visio?

Is there a way of converting a diagram in Powerpoint 2016 to Visio 2016?

I have drawn a big complex diagram in Powerpoint and feel now that it would be better to continue working on it in Visio. However I seem to only be able to paste the diagram as an image into Visio :(

• microsoft-powerpoint
• microsoft-visio

• I no longer use Visio, so pardon if this is totally outdated, but: can Visio import EMF or WMF? PPT can save to both of those formats. –  Steve Rindsberg Jun 23, 2016 at 14:48
• See the answer to do this in 30 seconds below as an answer. –  justdan23 Oct 13, 2020 at 22:15

You must log in to answer this question.

Not the answer you're looking for browse other questions tagged microsoft-powerpoint microsoft-visio ..

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Visio vs PowerPoint: which is the best diagramming tool?

Compare visio and powerpoint to figure out which drawing tool will work best for you..

Table of Contents

PowerPoint and Microsoft Visio within the context of the field of visual communication sheds light on the various functions and purposes served by each program. Visio stands out as a specialist tool for diagramming and visually representing complex information, whereas PowerPoint is known for its ability to create presentations that are both interesting and engaging.

Visio excels at producing elaborate diagrams, flowcharts, and other technical visualizations, whereas PowerPoint is best used for telling stories through slides and animations. Both software have distinct functions. This comparison attempts to showcase their strengths, use cases, and help users select which tool corresponds better with their individual goals and projects by highlighting the differences between the two.

Visio vs PowerPoint Comparison Table

Visio and PowerPoint are used for different things. Visio is best at making complicated diagrams, while PowerPoint is best at making slideshows. Choosing relies on what you need to do. Visio is better for detailed visualizations, while PowerPoint is better for presentations that tell a story.

Visio vs PowerPoint: Purpose and Use Cases of Visio

Visio is a very important tool because it is a specialized program for making diagrams, flowcharts, organizational charts, and technical drawings of all kinds. It is a favorite among professionals in fields like engineering, design, and project management because it has a unique set of features. The best thing about the app is that it can clearly show complex systems, processes, and structures thanks to its large library of templates and forms that are made for accuracy and clarity.

Engineers can use it to make detailed schematics, builders can use it to make accurate floor plans, and project managers can use it to make good workflow diagrams. This software lets professionals show difficult ideas visually, which makes them easier to understand and makes it easier for teams to work together. Visio helps people understand things better, make better decisions, and finish projects faster by making it easier to make visual representations.

It is important because it can turn complicated ideas into presentations that are easy to understand. This improves communication across industries and helps pros do better work.

Visio vs PowerPoint: Purpose and Use Cases of PowerPoint

PowerPoint is a flexible piece of software that is known for being able to make presentations that are interesting by combining text, pictures, animations, and other multimedia elements. It is used a lot in business, education, and marketing, which shows how important it is for getting information and ideas across. PowerPoint helps keep the audience’s attention by using slides with interesting pictures and moving parts.

This makes it easier for them to understand difficult ideas. The use of charts, graphs, and other media enhances dialogue and helps presenters show their points in a more complete way. Its interface is easy to use, so people who don’t have advanced design skills can still make visually appealing stories. PowerPoint has an effect in boardrooms, classes, webinars, and conferences.

Where it helps speakers make their points more convincingly. Users can turn complicated data into coherent presentations that work for a wide range of groups by using PowerPoint’s tools. This makes PowerPoint an important part of modern communication strategies.

Visio vs PowerPoint: Target Audience Comparison

Visio and PowerPoint are made for, you can see how important they are in certain areas. Visio is mostly used by technical workers like engineers, architects, and network designers. This shows how important it is in fields where detailed visual representation is important. It helps these experts explain complicated ideas clearly by using detailed diagrams and flowcharts. This makes conversation and decision-making better.

PowerPoint, on the other hand, has a bigger effect because it can be used in many different ways. Its popularity with business people, teachers, and speakers shows how it can help with dynamic presentations, engaging learning, and convincing communication. Business leaders use PowerPoint to make persuasive pitches, teachers use it to teach lessons with lots of video, and speakers use it to give talks that are visually interesting.

PowerPoint is an important tool for many different fields because it can be used by more people. This makes it easier to get people involved, share information, and send powerful messages. In the end, the different types of people Visio and PowerPoint are made for show how important they are in their respective fields of expert diagramming and making complete presentations.

Visio vs PowerPoint: Design Capabilities

Visio and PowerPoint are both very useful tools that shine in different ways of communicating visually. Visio’s strong point is that it can make complex diagrams and technical pictures with a lot of detail and customization. Its powerful features give users fine control over shapes, connections, and layouts. This makes it an essential tool for fields like engineering, design, and data analysis.

On the other hand, PowerPoint is the main tool for making slides that look good. PowerPoint lets people turn their ideas into interesting stories by focusing on slide layouts, animations, and design features. Its easy-to-use interface lets you make compelling visual stories that can be used for business projects, education, and more.

Visio and PowerPoint are two of the most important tools for making visual conversation happen. Visio makes sure that technical drawings are correct and detailed, while PowerPoint adds creativity and effect to stories. When people and pros know how each tool works best, they can use the right one for the job, which improves their visual communication efforts as a whole.

Visio vs PowerPoint: Data Visualization

Visio and PowerPoint can be used to show different kinds of data. Visio is the best tool for showing detailed data through complex diagrams and charts, especially when working with complex information hierarchies or workflows. It can be used in many different fields, such as engineering, network design, and business processes, because of how flexible it is. Visio lets people make their own pictures that show how complicated relationships work.

On the other hand, PowerPoint has an easier way of visualizing data that is better for presentations that want to highlight key data points and ideas. Its chart options are easy to use and make it easy to share data quickly and effectively. This makes it a popular choice for business meetings, educational talks, and sales pitches.

This difference is important because it lets you match the tool to your needs. By using Visio, you can look at and make sense of a lot of data, while PowerPoint makes it easier to share key ideas. Users can get the most out of their data communication methods by focusing on what they do best.

Visio vs PowerPoint: Integration with Other Software

Integrating Visio and PowerPoint with other Microsoft programs in a seamless way is the most important thing you can do to improve productivity and make your work move better. Integration with Visio, especially with Excel, is a great advantage. It makes it easy for users to import and edit diagrams that are based on data, which improves the accuracy and usefulness of visualizations.

This function is important for people who work with complicated technical diagrams or flowcharts, where changes to the underlying data mean that the visual representations need to be updated in real time. Integrating PowerPoint with Word and Excel gives you a more complete way to make presentations. Users can easily add content from Word papers and Excel spreadsheets, which makes sure that presentations are complete and up-to-date.

This works well together to make it easier to write interesting stories that include written information, numerical data, and powerful images. The smooth connection between these applications makes it easier for team members to work together. They can use their skills in different software while keeping their projects consistent and accurate.

Which is better?

Whether you use Visio or PowerPoint relies on what you need to do. PowerPoint’s motion and story-telling features make it a great tool for presentations. Visio, on the other hand, is great at making diagrams and other technical pictures, which are great for showing how complicated information works. PowerPoint is the best choice if you want to show ideas on slides and make an impression with the way they look. But if you want to make complex diagrams or flowcharts, Visio has tools that are made for that. In the end, the best pick depends on what you need. PowerPoint is better for dynamic presentations, while Visio is better for complex visualizations.

Visio: The good and The bad

When it comes to creating diagrams for professional usage, Visio is an outstanding choice. It is powerful, has a user-friendly interface, and a comprehensive collection of pre-made templates and shapes.

• Extensive customization options
• Wide range of diagram types
• No real-time collaboration

PowerPoint: The good and The bad

PowerPoint is a fantastic application, and if you’re using the most recent version of it, it’s even better.

• Easy to use
• Wide range of templates and shapes
• Limited diagram types

Questions and Answers

Microsoft Visio is a program that lets you make different kinds of models. These include flowcharts, org charts, building plans, floor plans, data flow diagrams, process flow diagrams, business process modeling, swimlane diagrams, 3D maps, and many others.

The Basic Flowchart template in Visio comes with shapes you can use to show many different kinds of processes. It is especially useful for showing basic business processes like the proposal development process shown in the next figure.

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How to Make a “Good” Presentation “Great”

• Guy Kawasaki

Remember: Less is more.

A strong presentation is so much more than information pasted onto a series of slides with fancy backgrounds. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others. Here are some unique elements that make a presentation stand out.

• Fonts: Sans Serif fonts such as Helvetica or Arial are preferred for their clean lines, which make them easy to digest at various sizes and distances. Limit the number of font styles to two: one for headings and another for body text, to avoid visual confusion or distractions.
• Colors: Colors can evoke emotions and highlight critical points, but their overuse can lead to a cluttered and confusing presentation. A limited palette of two to three main colors, complemented by a simple background, can help you draw attention to key elements without overwhelming the audience.
• Pictures: Pictures can communicate complex ideas quickly and memorably but choosing the right images is key. Images or pictures should be big (perhaps 20-25% of the page), bold, and have a clear purpose that complements the slide’s text.
• Layout: Don’t overcrowd your slides with too much information. When in doubt, adhere to the principle of simplicity, and aim for a clean and uncluttered layout with plenty of white space around text and images. Think phrases and bullets, not sentences.

As an intern or early career professional, chances are that you’ll be tasked with making or giving a presentation in the near future. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others.

• Guy Kawasaki is the chief evangelist at Canva and was the former chief evangelist at Apple. Guy is the author of 16 books including Think Remarkable : 9 Paths to Transform Your Life and Make a Difference.

Partner Center

Transform intricate data into clear visuals with Microsoft Visio Pro 2021, now $19.97 through April 22

Don't miss our limited-time flash sale on this software that lets you create and share data-linked diagrams.

By Stack Commerce | Published Apr 19, 2024 7:00 AM EDT

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Microsoft Visio 2021 Professional for Windows provides a wide range of tools, from simple flowcharts to complex network diagrams , designed to elevate the work of individuals and teams to a higher standard. For a limited time, save even further on this top-rated software during our flash sale, paying only $19.97 (reg. $249).

The 2021 edition of Visio boosts creativity through its vast collection of ready-to-use tools. Thanks to thousands of customizable shapes and the ability to import their shapes and graphics, users can easily create and share data-linked diagrams using a variety of ready-made, customizable templates and designs to fit their exact requirements.

It offers various options, from simple flowcharts and organizational charts to intricate network diagrams and mind maps. Thanks to its user-friendly interface, creating visually attractive diagrams becomes a seamless process, enabling you to concentrate on delivering your ideas.

With rave reviews and ratings of 5 out of 5 stars by verified customers, the software integrates seamlessly with the broader Microsoft ecosystem, working efficiently with programs you already use. This feature facilitates the effortless insertion of diagrams into Word documents, PowerPoint presentations, and Excel spreadsheets, improving your documents’ visual attractiveness and thoroughness.

As a verified purchaser reflects, “When I need to create visual diagrams, Visio is the software to use. Easy and comes with a variety of features.”

Visio also provides enhanced capabilities for more experienced users beyond essential diagramming tools. It allows the creation of visual database models through integrated database diagramming , strengthens security with information rights management, and supports sophisticated mapping technologies.

Additionally, integrating Cloud capabilities simplifies the process for Visio users to save their diagrams on OneDrive or SharePoint, features included with Microsoft 365, enabling access from any location. This feature enhances flexibility and provides a secure way to store and share sensitive information. 

Get Microsoft Visio 2021 Professional for Windows at a low price of $19.97 (reg. $249) through April 22 at 11:59 p.m. PT with no coupon code required.

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View, manage, and install add-ins for Excel, PowerPoint, and Word

When you install and use an add-in, it adds custom commands and extends the features of your Microsoft 365 programs to help increase your productivity.

Note:  This article only applies to add-ins in Excel, PowerPoint, and Word. For guidance on how to view, install, and manage add-ins in Outlook, see  Use add-ins in Outlook .

View installed add-ins

You can directly install add-ins from this page or select  More Add-ins  to explore.

In the Office Add-ins dialog, select the  My Add-ins  tab.

Select an add-in you want to view the details for and right-click to select  Add-in details  option.

Install an add-in

Tip:  If you selected  Home  >  Add-ins , directly install popular add-ins from the menu that appears, or select  More Add-ins to view more options. 

Select  Add  from the add-in you want to install.

Manage installed add-ins

To manage and view information about your installed add-ins, perform the following:

Select  File > Get Add-ins .   Alternatively, select  Home  >  Add-ins > More add-ins .

In the Office Add-ins dialog, select the  My Add-ins tab.

Select  Manage My Add-ins . This opens the Office Store page in your preferred browser with a list of your installed add-ins.

Remove an add-in

To remove an add-in you installed, follow these steps.

Select  File  > Get Add-ins . Alternatively, select  Home > Add-ins .

In the Office Add-ins dialog, select  My Add-ins  tab.

Select an add-in you want to remove and right click to select  Remove  option.

Note:  Add-ins that appear in the  Admin Managed  section of the Office Add-ins dialog can only be removed by your organization's administrator.

Cancel an add-in subscription

To discontinue your subscription to an add-in, do the following:

Open the Microsoft 365 application and select the Home  tab.

Select  Add-ins from the ribbon,   then select  More Add-ins .

Select the My Add-ins tab   to view your existing add-ins.

Select  Manage My Add-ins .

Under the Payment and Billing section, choose Cancel Subscription .

Select  OK ,   then Continue .

Once you've cancelled your subscription, you should see a message that says "You have cancelled your app subscription" in the comments field of your add-in list.

Manage an add-in's access to your devices

Note:  The information in this section only applies to Excel on the web, Outlook on the web, PowerPoint on the web, and Word on the web running in Chromium-based browsers, such as Microsoft Edge and Google Chrome.

When an installed add-in requires access to your devices, such as your camera or microphone, you will be shown a dialog with the option to allow, allow once, or deny permission.

If you select  Allow , the add-in will have access to the requested devices. The permission you grant persists until you uninstall the add-in or until you clear the cache of the browser where the add-in is running.

If you select  Allow Once , the add-in will have access to the requested devices until it's relaunched in the browser.

If you select  Deny , the add-in won't be able to access the requested devices. This persists until you uninstall the add-in or until you clear the cache of the browser where the add-in is running.

If you want to change an add-in's access to your devices after selecting  Allow  or  Deny , you must first uninstall the add-in or clear your browser cache.

Add or load a PowerPoint add-in

Add or remove add-ins in Excel

Get a Microsoft 365 Add-in for Excel

Get a Microsoft 365 Add-in for Outlook

Help for Excel for Windows add-ins

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How To Get Free Access To Microsoft PowerPoint

E very time you need to present an overview of a plan or a report to a whole room of people, chances are you turn to Microsoft PowerPoint. And who doesn't? It's popular for its wide array of features that make creating effective presentations a walk in the park. PowerPoint comes with a host of keyboard shortcuts for easy navigation, subtitles and video recordings for your audience's benefit, and a variety of transitions, animations, and designs for better engagement.

But with these nifty features comes a hefty price tag. At the moment, the personal plan — which includes other Office apps — is at $69.99 a year. This might be the most budget-friendly option, especially if you plan to use the other Microsoft Office apps, too. Unfortunately, you can't buy PowerPoint alone, but there are a few workarounds you can use to get access to PowerPoint at no cost to you at all.

Read more: The 20 Best Mac Apps That Will Improve Your Apple Experience

Method #1: Sign Up For A Free Microsoft Account On The Office Website

Microsoft offers a web-based version of PowerPoint completely free of charge to all users. Here's how you can access it:

• Visit the Microsoft 365 page .
• If you already have a free account with Microsoft, click Sign in. Otherwise, press "Sign up for the free version of Microsoft 365" to create a new account at no cost.
• On the Office home page, select PowerPoint from the side panel on the left.
• Click on "Blank presentation" to create your presentation from scratch, or pick your preferred free PowerPoint template from the options at the top (there's also a host of editable templates you can find on the Microsoft 365 Create site ).
• Create your presentation as normal. Your edits will be saved automatically to your Microsoft OneDrive as long as you're connected to the internet.

It's important to keep in mind, though, that while you're free to use this web version of PowerPoint to create your slides and edit templates, there are certain features it doesn't have that you can find on the paid version. For instance, you can access only a handful of font styles and stock elements like images, videos, icons, and stickers. Designer is also available for use on up to three presentations per month only (it's unlimited for premium subscribers). When presenting, you won't find the Present Live and Always Use Subtitles options present in the paid plans. The biggest caveat of the free version is that it won't get any newly released features, unlike its premium counterparts.

Method #2: Install Microsoft 365 (Office) To Your Windows

Don't fancy working on your presentation in a browser? If you have a Windows computer with the Office 365 apps pre-installed or downloaded from a previous Office 365 trial, you can use the Microsoft 365 (Office) app instead. Unlike the individual Microsoft apps that you need to buy from the Microsoft Store, this one is free to download and use. Here's how to get free PowerPoint on the Microsoft 365 (Office) app:

• Search for Microsoft 365 (Office) on the Microsoft Store app.
• Install and open it.
• Sign in with your Microsoft account. Alternatively, press "Create free account" if you don't have one yet.
• Click on Create on the left side panel.
• Select Presentation.
• In the PowerPoint window that opens, log in using your account.
• Press Accept on the "Free 5-day pass" section. This lets you use PowerPoint (and Word and Excel) for five days — free of charge and without having to input any payment information.
• Create your presentation as usual. As you're using the desktop version, you can access the full features of PowerPoint, including the ability to present in Teams, export the presentation as a video file, translate the slides' content to a different language, and even work offline.

The only downside of this method is the time limit. Once the five days are up, you can no longer open the PowerPoint desktop app. However, all your files will still be accessible to you. If you saved them to OneDrive, you can continue editing them on the web app. If you saved them to your computer, you can upload them to OneDrive and edit them from there.

Method #3: Download The Microsoft PowerPoint App On Your Android Or iOS Device

If you're always on the move and need the flexibility of creating and editing presentations on your Android or iOS device, you'll be glad to know that PowerPoint is free and available for offline use on your mobile phones. But — of course, there's a but — you can only access the free version if your device is under 10.1 inches. Anything bigger than that requires a premium subscription. If your phone fits the bill, then follow these steps to get free PowerPoint on your device:

• Install Microsoft PowerPoint from the App Store or Google Play Store .
• Log in using your existing Microsoft email or enter a new email address to create one if you don't already have an account.
• On the "Get Microsoft 365 Personal Plan" screen, press Skip For Now.
• If you're offered a free trial, select Try later (or enjoy the free 30-day trial if you're interested).
• To make a new presentation, tap the plus sign in the upper right corner.
• Change the "Create in" option from OneDrive - Personal to a folder on your device. This allows you to save the presentation to your local storage and make offline edits.
• Press "Set as default" to set your local folder as the default file storage location.
• Choose your template from the selection or use a blank presentation.
• Edit your presentation as needed.

Do note that PowerPoint mobile comes with some restrictions. There's no option to insert stock elements, change the slide size to a custom size, use the Designer feature, or display the presentation in Immersive Reader mode. However, you can use font styles considered premium on the web app.

Method #4: Use Your School Email Address

Office 365 Education is free for students and teachers, provided they have an email address from an eligible school. To check for your eligibility, here's what you need to do:

• Go to the Office 365 Education page .
• Type in your school email address in the empty text field.
• Press "Get Started."
• On the next screen, verify your eligibility. If you're eligible, you'll be asked to select whether you're a student or a teacher. If your school isn't recognized, however, you'll get a message telling you so.
• For those who are eligible, proceed with creating your Office 365 Education account. Make sure your school email can receive external mail, as Microsoft will send you a verification code for your account.
• Once you're done filling out the form, press "Start." This will open your Office 365 account page.

You can then start making your PowerPoint presentation using the web app. If your school's plan supports it, you can also install the Office 365 apps to your computer by clicking the "Install Office" button on your Office 365 account page and running the downloaded installation file. What sets the Office 365 Education account apart from the regular free account is that you have unlimited personal cloud storage and access to other Office apps like Word, Excel, and Outlook.

Read the original article on SlashGear .