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Embedding / Uploading PowerPoint into Canvas with Office 365 – Part 2

how to upload a powerpoint presentation to canvas

There are at least 4 ways to upload or embed PowerPoint slides into a Canvas.

  • File Upload
  • Office 365 Button (in the Rich Content Editor)
  • OneDrive Share Link
  • OneDrive Embed Code

Most of these options use Office 365 / OneDrive ( click Part 1 here for how to activate Office 365 in your Canvas shell  and Click Here for a OneDrive for business quickstart ). Please watch the video below as I demonstrate how this is done.

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Adding PowerPoints to Canvas

A common question instructors ask is “ How do I upload my PowerPoints to Canvas? ” As with so many things, the answer is “it depends.” Since Canvas does not have a built-in PowerPoint viewer, how you go about getting your PowerPoint materials into Canvas will depend on how you want students to engage with the materials. Use the sections below to take a look at some of the different ways it can be done as well as  a few pros and cons for each.

You have the option to  upload a PowerPoint file directly to the files area of Canvas. This means, students can preview it in a Canvas page (it will look like a document) or download a copy for themselves.

  • Little work for instructors
  • Links within the presentation usually still work
  • Updating the file means you'll have to update the Canvas file as well
  • Does not include notes or narrations within Canvas
  • Videos within presentations do not work within the preview
  • Not accessible unless downloaded
  • Students downloading the file will need to have a version of PowerPoint on their computer to open it
  • Connection speeds may limit some students if files are large

If you've  recorded narrations and timings within PowerPoint , you can  export your presentation as an MP4  file and  upload it to Kaltura  or YouTube in order to embed it in your Canvas site. 

Note:  as an alternative to exporting a PowerPoint as a video, you could instead  do a screen recording of your lecture using Kaltura Capture.

  • Easy to do from PowerPoint if you've recorded narrations
  • Captures drawing on the slide during recording
  • Kaltura and YouTube are adaptive to poor connection speeds
  • A  download option can be made available for those with inconsistent internet
  • Consistent experience from the student side
  • Analytics (number and duration of views) available in Kaltura
  • Machine captioning can be requested in Kaltura
  • Option available to add  in-video quizzing /practice
  • Can be re-purposed easily across courses
  • Takes work up front to record narrations
  • Requires  captions to be fully accessible
  • Need to update the video if you make changes to the PowerPoint
  • Does not include slide notes
  • Students need to search through the video for information

If you upload your PowerPoint to OneDrive, you can also get embed code to embed it in Canvas.

  • Maintains slide formatting
  • Includes recorded audio
  • "Lives" on OneDrive, so you can update it in one place and it will be updated everywhere it is embedded
  • Allows students to download a copy if needed
  • Does not require a copy of PowerPoint to view (unless downloaded)
  • May require students to log in to Office 365/OneDrive/Sharepoint to access the embedded presentation
  • Does not include "notes" if added to slides
  • May still require students to download the file (in which case, they will need a version of PowerPoint installed to view it)
  • Not fully accessible (most screen readers do not recognize it)
  • Requires familiarity with OneDrive, embed code, and the HTML Editor in Canvas

If you provide a different lecture but would like students to have "the notes" for reference, you can "print" your PowerPoint as a PDF and include the slide notes. You can also "print" with a layout that has 3 slides per page and room for notes. If you do so, that file can be uploaded to Canvas and then linked to like any other.

  • Provides multiple forms of the same information
  • Works best only as a supplement to additional material
  • Changes to the PowerPoint means needing to update the document

In PowerPoint, there is an option under "Save As" that allows you to  create a PNG (image file) of a slide (or every slide in your presentation)   . You can then use these as you would any image in the  Rich Text editor in Canvas .

Example (Screenshot)

A screenshot showing a lecture written out and using powerpoint slides as images embedded in the page

  • Highly accessible if alt text is used for images
  • Allows for quick editing of the lecture directly in Canvas
  • Easier for students to find the information they're looking for
  • Allows for embedding other images or materials as needed (outside video, tables and figures, links to other sites, etc.)
  • Can include Wiki-style links back and forth within the course (e.g. to other lectures, to the syllabus, etc.)
  • More work for the instructor if lectures are not already written out
  • Can become too much reading for students
  • Can be less personal without the addition of audio, video, etc.

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How to Embed a PowerPoint in Canvas

A laptop with a powerpoint presentation open on the screen

Canvas is a powerful learning management system that allows educators to create, share, and manage online course content with ease. One feature that makes Canvas popular with educators is its ability to embed a PowerPoint presentation directly in the course materials. Embedding a PowerPoint in Canvas allows students to easily access the presentation from within the course, without having to download or open it in an external application. In this article, we will discuss how to embed a PowerPoint presentation in Canvas and explore the benefits of doing so. What is Canvas and why use it?

Table of Contents

Canvas is a cloud-based learning management system that allows educators to create and deliver course content online. Canvas is designed to simplify the process of course creation, student engagement, and grading. It offers a range of features that make online teaching and learning more effective, including real-time collaboration, multimedia integration, and mobile access. Canvas is used by millions of students and teachers around the world and is recognized as one of the most reliable and user-friendly learning management systems available today.

One of the key benefits of using Canvas is its flexibility. Educators can customize their courses to meet the unique needs of their students, including creating personalized learning paths and providing individualized feedback. Canvas also allows for easy integration with other educational tools and resources, such as video conferencing software and online libraries.

Another advantage of Canvas is its robust analytics and reporting capabilities. Educators can track student progress and engagement in real-time, allowing them to identify areas where students may be struggling and adjust their teaching accordingly. This data can also be used to inform future course design and improve overall student outcomes.

How to create a PowerPoint presentation

Before we discuss how to embed a PowerPoint presentation in Canvas, it’s important to understand how to create a PowerPoint presentation in the first place. To create a PowerPoint presentation, you can use Microsoft PowerPoint, Google Slides, or any other presentation software of your choice. A typical PowerPoint presentation consists of a series of slides that contain text, images, and other multimedia elements. To create a presentation, you need to plan your content, choose a template or theme, and create your slides.

When planning your content, it’s important to keep your audience in mind. Consider what information they need to know and how you can present it in an engaging way. You should also think about the length of your presentation and how many slides you will need to cover your topic effectively.

Once you have planned your content, you can start creating your slides. It’s important to keep your slides simple and easy to read, with a clear hierarchy of information. Use bullet points, images, and other multimedia elements to break up text and make your presentation more visually appealing. Remember to also practice your presentation beforehand to ensure that it flows smoothly and you are comfortable with the material.

How to save a PowerPoint presentation

Once you have created your PowerPoint presentation, you need to save it in a format that can be uploaded to Canvas. PowerPoint presentations can be saved in various formats, including PPT, PPTX, PDF, and more. To save your PowerPoint presentation, go to the File menu and choose Save As. Then, select the desired format and location and click Save.

It is important to note that when saving your PowerPoint presentation, you should also consider the compatibility of the format with other devices and software. For example, if you plan to present your PowerPoint on a Mac computer, it is recommended to save it in the PPTX format, as it is more compatible with Mac’s Keynote software.

Additionally, you can also add a password to your PowerPoint presentation to protect it from unauthorized access. To do this, go to the File menu, choose Save As, and then click on the Tools button. From there, select General Options and enter a password in the Password to open or Password to modify fields. This will ensure that only those with the password can access or edit your presentation.

How to upload your PowerPoint presentation to Canvas

After you have created and saved your PowerPoint presentation, you can upload it to Canvas. To do so, log in to your Canvas account and navigate to the course where you want to add the presentation. Click on the Files tab and select the folder where you want to store the presentation. Then, click on the Upload button and select the PowerPoint file you want to upload from your computer.

PowerPoint presentations can be uploaded directly to Canvas without the need to convert them to PDF. This allows you to maintain the interactive elements and animations in your presentation, ensuring that students experience the presentation as intended.

How to embed a PowerPoint presentation in Canvas using the rich content editor

To embed a PowerPoint presentation in Canvas, you need to use the rich content editor. The rich content editor is a powerful tool that allows you to add text, images, videos, and other multimedia elements to your course content. To embed a PowerPoint presentation, go to the module or page where you want to embed the presentation. Then, click on the Edit button and select the rich content editor.

In the rich content editor, click on the “Upload/Embed Image” icon and choose the PowerPoint file you want to embed. Canvas will automatically convert the PowerPoint file into a series of images that can be embedded directly into the content. Alternatively, you can provide a link to the PowerPoint file stored in the Files section of your course for students to download and view.

Understanding the different embedding options in Canvas for your PowerPoint presentation

When embedding a PowerPoint presentation in Canvas, you have several options to choose from. The most straightforward method is to upload the presentation to the Files section of your course and then use the rich content editor to insert a link to the file. This allows students to download and view the presentation.

For a more integrated experience, you can use external tools or embed codes to insert the presentation as an iframe or inline object. This requires additional steps and may involve using third-party services that provide embeddable content. It’s important to be aware of the compatibility and accessibility considerations when using these methods.

Troubleshooting when embedding your PowerPoint presentation in Canvas

Sometimes, embedding a PowerPoint presentation in Canvas can be challenging. If you experience any issues when embedding your presentation, there are several troubleshooting steps you can take. First, make sure that your PowerPoint file is in a compatible format and that it is not too large. You should also check the embedding options and make sure that you have selected the correct type of embed code.

How embedding a PowerPoint presentation in Canvas can enhance learning outcomes for students

Embedding a PowerPoint presentation in Canvas can enhance learning outcomes for students in several ways. First, it allows students to access the presentation from anywhere, at any time. This helps to ensure that students have access to course materials when they need them. Second, embedding a PowerPoint presentation in Canvas allows educators to create more engaging and interactive course content. This can help to improve student participation and retention.

Best practices for embedding a PowerPoint in Canvas

To ensure that your PowerPoint presentation is embedded in Canvas correctly, it’s important to follow some best practices. First, make sure that your PowerPoint presentation is well-designed and visually appealing. Use high-quality images and colors that are easy on the eyes. Second, choose the right embedding option for your presentation. Consider factors such as file size, compatibility, and security when making your choice.

Quick tips for creating engaging presentations for your students

To create engaging presentations for your students, consider using multimedia elements such as images, videos, and audio clips. Be sure to use a clear and concise writing style and organize your content in a logical way. Use headings, bulleted lists, and other formatting options to make your presentation easy to read and understand.

Using multimedia resources like videos and audio clips with embedded PowerPoints in Canvas

Using multimedia resources like videos and audio clips with embedded PowerPoints in Canvas can help to create more engaging and interactive course content. Consider using tools such as YouTube, Vimeo, or SoundCloud to add video or audio content to your presentations.

Innovative ways to use embedded PowerPoints in Canvas beyond lecture presentations

There are many innovative ways to use embedded PowerPoints in Canvas beyond traditional lecture presentations. For example, you can use embedded PowerPoints to create interactive quizzes or to provide an overview of a complex topic. You can also use embedded PowerPoints to showcase student work or to create a virtual tour of a cultural site.

Future trends of using PowerPoints with learning management systems like Canvas

As online education continues to evolve, it’s likely that we will see more innovative uses of PowerPoints with learning management systems like Canvas. One trend that is likely to emerge is the use of augmented reality and virtual reality technologies to create immersive online learning experiences. Another trend is the integration of artificial intelligence and machine learning to personalize learning and adapt to individual student needs.

Conclusion: The benefits of using embedded PowerPoints in Canvas for online education

Embedding a PowerPoint presentation in Canvas can enhance online education in many ways. It allows students to easily access course materials from anywhere, at any time. It also enables educators to create more engaging and interactive course content. By following best practices and being innovative in their use of embedded PowerPoints, educators can help to create more effective and personalized online learning experiences for their students.

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Upload Narrated PowerPoint to My Media in Canvas

You can upload a narrated PowerPoint slide deck to your Canvas course for students to see and listen to. All it takes are four easy steps.

  • Narrate. Follow these steps from Microsoft to Record Audio Narration in your PowerPoint file first.
  • Convert. Next, follow these steps from Microsoft to Convert your PowerPoint file into a MP4 video . If prompted, you can choose a size of “1080p.” The conversion may take some time.
  • Upload. You should now have a MP4 file of your voice and slides. Upload this file to My Media in Canvas by following this video on how to Add New Media to Canvas .
  • Media Gallery. A quick way is to Publish to the Media Gallery of the course. This is a great way if you only have a few videos. Students visit the Media Gallery will need to locate the video they are to watch.
  • Embed. Another way is to embed the video directly in a module page. The process is the same for an announcement, quiz, discussion post, etc. anywhere the Rich Text Editor is available.

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CANVAS - Quick Tips for Students: PowerPoint, Video & Audio

  • KB Internal

UW Parkside Knowledgebase

How to use Kaltura for Canvas Assignments

To get started using Kaltura, you will first need to make sure you have Kaltura Capture installed on your computer. To download the Kaltura Capture tool, go to Account  on the gray navigation bar in Canvas, and then select My Media  from the menu:

Canvas main navigation with Account > My Media selected

Once you've opened My Media , you will see your personal media channel. This houses all of the media you've made using Kaltura. If you've never used the Kaltura Capture tool before, this section might be empty, and that's okay! You can download the Kaltura Capture tool by clicking the blue Add New  button and selecting Kaltura Capture :

From the My Media page, click on the blue Add New button and launch the Kaltura Capture option.

Note: You can also upload existing video and/or audio files to your My Media using the Media Upload  option. 

Once you've selected Kaltura Capture , you will be prompted to download the application. You can select either Windows or Mac:

Once you've selected Kaltura Capture, the recorder will either launch automatically, or you'll be prompted to download the application for Windows or Mac.

Note: If you've already installed Kaltura Capture on your computer, clicking the Kaltura Capture button will launch the application automatically. 

Once you've installed Kaltura Capture, you'll be able to begin recording. When the application launches, you'll see all of your different recording options on the Kaltura recorder, depending on what devices you have enabled: 

The recorder has four buttons. A start recording button, and then three buttons to turn your webcam, microphone, and screen on or off for recording purposes.

By default, you'll see a camera icon, screen icon, and microphone icon. If the button is grayed out with a line through it, that means that particular tool is turned off. If the icon is blue, you'll be able to select which output to use (if you have more than one). When you record your computer screen, you can also indicate whether you want to record a full screen or only a specific area on the screen. 

When you're ready to start your recording, click on the big red button. You'll get a three second countdown before your recording officially begins. The recorder will minimize to the bottom right of your screen, and you'll see a few different options on the recorder:

Once the recorder has started, you have a stop button, pause button, cancel button, and then an annotation tool to draw directly on your screen while you record.

At any point, you can pause the recording by clicking on the red button. This will keep your video/audio in tact but give you time to advance a slide or catch your breath. When you click the red button again, the recording will immediately start, and you will not get the same three second countdown you had initially. All the way to the right of the recorder, there's a pencil icon. This allows you to annotate directly on your computer screen. 

The gray X icon deletes your recording immediately, and the gray square icon is how to stop the recording to either save it or delete it once you've reviewed it. Once you've stopped your recording, a new preview window will launch in Kaltura:

Once you've stopped your recording, the Kaltura Capture menu will open and prompt you to title your video. You can also preview the video on this page before uploading it to My Media.

You'll see the default title of your media (the generic name and date/time of recording) as well as a preview of the full video/audio. Give the media a new, more specific title, and then you can either hit Delete to remove it from your media library, Save to store the video in Kaltura on your desktop for a later upload, or Save & Upload to send the video to your My Media in Canvas. (To submit the video in Canvas, you will need to use Save & Upload  so the video is stored in My Media .)

Depending on the length of your media, it may take a little while for the content to appear back in Canvas under your My Media page, but it will appear at the top once it's done processing:

Back on the My Media tab in Canvas, your new media files will appear once they've uploaded.

If you want to edit your uploaded media, you can do that by clicking on the title of whatever media you want to edit. This will let you rename the content, trim it, and more. 

Once you're satisfied with your media, it's time to submit the file in Canvas. Navigate to your assignment. You'll notice that the Assignment Type says "a text entry box" and that's because you need access to the Canvas rich text editor to submit your Kaltura file:

Click on the green Submit Assignment button to open your Canvas assignment and access the rich text editor.

Once you click Submit Assignment  the rich text editor will open. Next, navigate to the blue v icon called More External Tools. 

In the rich text editor, there's a v-shaped tool called More External Tools. The My Media button is included in that menu.

After you click on More External Tools, you'll see an option called My Media . Click on that button to bring up your Kaltura My Media:

Click on My Media to access your media content within Canvas.

Next to each video, you'll see a blue </> Embed  button. Clicking that button will embed the media file of your choice into the Canvas rich text editor:

Canvas will launch your My Media, and you'll be able to click on the "Embed" button next to the media of your choice to embed it into the Canvas page.

Once your media is embedded, you'll be taken back to the rich text editor, and the content will appear embedded on the Canvas page:

The embedded media will appear in your Canvas rich text editor.

After your media has been embedded, feel free to add any additional comments or assignment requirements within the rich text editor, and then click the green  Submit Assignment  button to submit your work.

How to Submit a Video or Audio Assignment

Submitting an embedded kaltura media file via text entry, download & submit kaltura recording as a media file into an assignment dropbox.

Note: if you have the option between embedding it (as shown above) or directly uploading your media (shown below), you should stick with the embed method from above. Small files are okay for direct upload, but you'll want to use Kaltura for videos and long audio clips since you have limited Canvas file space while Kaltura has essentially no storage limit.

How to Record a PowerPoint Presentation with Kaltura Capture

When you record a slide presentation the Kaltura application uploads the slides as chapters and indexes the text so it can be searched for in the video. When recording slides, PowerPoint must be in Slide Show mode.

Follow these steps to set your screen settings for recording a presentation:

Image of UW-Parkside homepage with red arrow pointing to the logins page link

  • Open your PowerPoint presentation.

Image of Kaltura Capture Record button

  • Select the Slide Show tab from the PowerPoint menu.

Image of PowerPoint Ribbon

  • Narrate your slides, using the keyboard arrow or tab keys to advance your slides.
  • Once you’ve finished narrating your slide deck, select the Stop button on the Capture recorder or select Ctrl+Shift+S to stop the recording and select Yes, Stop it .
  • Exit your PowerPoint presentation by selecting the Esc button on your keyboard.
  • The Capture recorder should now display a preview of the recording stored on your device.
  • Preview your recording by selecting the Play icon beneath the video display.
  • Name your video, add a description and use tags to make your video more searchable.
  • Select Save and Upload to store your recording safely in your Kaltura My Media .

How to Export a PowerPoint Presentation as a Video

To Export a PowerPoint file as a Video :

1. Click on File .

Image of PowerPoint File option

2. From the File menu > select Export .

3. Choose the desired file size. Note: Standard (480p) is the smallest file size.

4. Click Create Video .

How to record a PowerPoint slide show with Kaltura Capture

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5 Better Alternatives To Google Slides

I f you're looking to create a compelling presentation to showcase a new idea or persuade others, Google Slides may be the first option that comes to mind. But with few built-in templates, basic themes, and a limited graphics collection, you'll likely have a hard time making your presentation stand out against others.

If you want to make your presentation truly stand out, there are several alternatives to Google Slides that offer extra perks and features to give your presentations an edge. While Google focuses on integrating Slides with its other work-based apps like Sheets and Docs, other presentation apps focus more on design elements, transitions, and themes to help you convey your brand or personal image throughout your presentation.

We've tested these Google Slide alternatives to give you an idea of other available options to deliver impactful presentations. If you're looking for a way to make boring information more fun and engaging, here are the best presentation apps to replace Google Slides.

Read more: Major Graphics Card Brands Ranked Worst To Best

Microsoft PowerPoint

There's a reason so many businesses around the globe use Microsoft PowerPoint. Building its reputation as the go-to option for delivering high-quality presentations, the software generated $100 million in annual sales only three years after its initial release in 1990.

Microsoft PowerPoint may be Google Slides' largest competitor, but there are plenty of unique features that can add an extra flourish to your slides. PowerPoint excels in its impressive library of custom animations and slide transitions, which are fairly limited in Google Slides. Another unique feature is its AI-powered Designer tool. This provides professional design schemes that mirror the words used in your slides. For instance, if your title slide is named "Basketball Team 2024," Designer will automatically suggest pictures and slide layouts associated with basketball.

As PowerPoint has been in development longer than Google Slides, it naturally offers more nuanced features if you're looking for something specific. For example, you can save individual slides as an image file (using .png or .jpeg formats) or as a separate presentation file. There's also a large library of free PowerPoint templates designed to speed up your workflow. Moreover, PowerPoint integrates seamlessly with Microsoft Teams with its PowerPoint Live function, allowing you to easily share your presentation with your co-workers.

Prezi offers an innovative approach to showing presentations with its unique canvas feature. Unlike traditional presentation software, Prezi lets you zoom and pan around a flexible canvas. The canvas may feel distant to something of a presentation program, but there is still some linear order provided thanks to the Timeline view.

Finding ways to visualize data is one of the biggest challenges when dealing with presentation software. Prezi resolves this struggle with the help of its Story Blocks: a series of infographics available in multiple designs to visually represent data. You can easily edit infographics and even add animations to individual shapes. This can help add a story to your presentation and help you emphasize key points.

To further enhance your presentation visually, Prezi offers several topic path settings, which let you change how Prezi transitions from one topic to another. These options include subtopics, which are super helpful for breaking large chunks of information down. If you're looking for a unique, modern approach to presenting information, Prezi is a top pick.

If you're looking to create a professional presentation to convince potential clients about your business idea, Slidebean is a popular choice among professionals with plenty of customization options. One of the issues with Google Slides is its fairly limited template library, which is filled mostly with basic designs. Slidebean offers a better alternative with a broad selection of innovative templates split into categories for convenience.

The app's user interface is easy to navigate so that you can create slides in less time. Each slide has a dedicated Design and Outline tab. You can use the Outline tab to quickly edit the information on each slide without being distracted by all the visual elements. Another productivity-enhancing feature is the ability to generate a presentation theme from your website. Simply enter your URL, and Slidebean will automatically apply the theming to your presentation.

Slidebean is another presentation app to take advantage of AI. Using the Auto-Design feature, you can generate recommended slide layouts based on your existing content. It also features AI text suggestions designed to suit different industries. Overall, Slidebean offers a quicker, more efficient method for creating stunning presentations compared to Google Slides.

Canva is a well-known app among graphic designers, but it's also capable of making stunning presentations. The app also has mobile editions, so you can easily create and edit presentations on your Android phone , iOS device, or tablet. As long as you have an internet connection, you can modify your designs wherever you are.

To get started, head to Canva's online presentation maker . Canva offers a vast range of templates categorized by topic, which easily surpasses the simple templates in Google Slides . While some of the templates are only available to Canva Pro members, there is an ample amount of free templates to help you get started. You'll also find a large selection of stock photos, shapes, and illustrations to create beautiful customized slides.

Because Canva is built for graphic designers, you can access several features to give your presentation consistent theming. These include color palettes, font sets, and even a brand kit that allows you to add your company's fonts (available to Pro members only). One time-saving feature is Canva's Uploads tab, which lets you access recently uploaded media files. This offers a convenient way to copy content between different presentations.

Visme is a powerful visual design tool able to create videos, infographics, and presentations. One of the perks of using Visme is the company's free educational content, which offers advice on how to create impactful content to boost your brand. After signing up, the company also asks whether you're using Visme for your business, education purposes, or personal use to offer personalized tips.

In terms of charts and graphs, Visme offers some of the most impressive features we've seen from a presentation app, so you can effortlessly convey important statistics. From the Data tab, you can access dozens of graph styles to visually represent your data. Then, simply double-click a chart inside your presentation to edit the values instantly in a simple table format.

Another area that Visme excels in is collaboration. You can either generate a link to publish your presentation on the web or share your presentation privately with others. For each team member, you can choose who can view, edit, and comment slides for a seamless workflow. There's also a Slack integration that lets you receive messages whenever changes are made to your presentation. Visme is free for all users, with limited features available in its premium plans.

Read the original article on SlashGear .

Work presentation on laptop and smartboard

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How to Copy a Slide from One PowerPoint to Another: A Step-by-Step Guide

Creating impactful PowerPoint presentations often means borrowing slides from previous decks or collaborating with colleagues. When faced with this task, it’s reassuring to know that copying a slide from one PowerPoint presentation to another is a simple process . This task can greatly streamline your workflow, saving you both time and effort.

A computer screen with two open PowerPoint windows. One window shows a slide selected, while the other window shows the slide being copied into a new presentation

In our experience, utilizing the built-in features of PowerPoint allows for seamless integration of slides. By using options like ‘Copy and Paste’ or ‘Reuse Slides’, you can transfer content without a hitch. One handy tip is that you can drag and drop slides, which feels almost as intuitive as shuffling a deck of cards. This approach is not only efficient but also keeps your formatting intact.

By mastering these methods, we empower ourselves to craft polished and cohesive presentations swiftly. Whether you’re preparing for a crucial meeting or collaborating on a big project, knowing how to effectively copy slides will undoubtedly enhance your productivity. Let’s dig into these techniques and make your next PowerPoint project a breeze!

  • 1.1 Choosing the Right Design Theme
  • 1.2 Implementing Effective Source Formatting
  • 2.1 Utilizing the Reuse Slides Feature
  • 2.2 Mastering Slide Arrangement Techniques
  • 3.1 Navigating Between Different Views
  • 3.2 Optimizing Your Workflow with Shortcuts
  • 4.1 Incorporating Multimedia Elements
  • 4.2 Exploring PowerPoint Alternatives

Creating and Designing Professional Slides

Let’s explore practical steps to create and design eye-catching PowerPoint slides that make a lasting impact. From selecting a fitting design theme to ensuring consistent formatting, we’ve got you covered.

Choosing the Right Design Theme

Selecting the appropriate design theme sets the tone for a professional presentation. PowerPoint offers a wide variety of themes to choose from. We can find themes by navigating to Design > Themes in the PowerPoint desktop app.

We should consider the topic and audience when picking a theme. For instance, a business presentation might benefit from a clean, minimalist theme, while a more creative topic could use a vibrant, colorful one.

Also, it’s essential to maintain consistency throughout the presentation. Here’s a quick tip: Apply the chosen theme to all slides by selecting Design > Apply to All Slides .

Implementing Effective Source Formatting

Ensuring consistency in formatting across all slides enhances the overall look. We can copy and paste source formatting from one slide to another using tools like Format Painter . This tool is available under Home > Format Painter .

To copy slide formatting:

  • Select the slide with the desired formatting.
  • Click on Format Painter.
  • Click on the slides to which you want to apply the formatting.

For copying entire slides from another presentation, open both presentations in the PowerPoint desktop app. In the source presentation, right-click on the slide thumbnail and select Copy Slide . Then, paste the slide in the destination presentation. This process ensures the formatting and design elements remain intact.

This consistency reinforces our message and keeps our audience focused.

Managing Slide Consistency and Reusability

Consistency and reusability are key to making effective presentations. We can achieve this by utilizing built-in PowerPoint features and mastering slide arrangement techniques.

Utilizing the Reuse Slides Feature

When we want to maintain consistent styling across presentations, the Reuse Slides feature comes in handy. We can open the destination presentation and navigate to the Home tab.

Select Reuse Slides from the New Slide dropdown menu.

The Reuse Slides Pane will open on the right. Here, we can browse for the source presentation. Clicking on a slide will insert it into our current presentation while preserving the original formatting.

This feature helps us save time and ensure all our slides look unified, whether we’re using Microsoft 365 or PowerPoint for the web . With it, we don’t have to worry about manually adjusting design elements every time we import a slide.

Mastering Slide Arrangement Techniques

Once we’ve imported slides, arranging them efficiently is crucial. Using the Slide Sorter view, accessible from the View tab, allows us to see all our slides at once. This visual overview helps in organizing the slides logically.

We can also use Normal View for a more detailed look at each slide. By selecting multiple slides with Shift+Click, we easily move entire sections around.

Another powerful tool is the Arrange All option in the View tab. This allows us to work on multiple presentations side-by-side, simplifying the process of transferring slides while maintaining the flow and consistency of our presentation.

Efficient Slide Handling and Navigation

Efficient handling and navigation of slides in PowerPoint significantly enhance productivity. This section will discuss key strategies for effectively moving, copying, and managing slides.

Navigating Between Different Views

When juggling multiple slides, navigating between different views is essential. In PowerPoint, the Normal view is highly functional as it displays the slides pane, offering a clear thumbnail view of each slide. This aids in quickly selecting the slides we need.

The Slide Sorter view provides a bird’s-eye view, making it easier to move and copy slides. To access Slide Sorter, click on the View tab on the ribbon and select Slide Sorter . This allows us to see all slides at once, facilitating efficient reorganization.

To toggle between these views quickly, use the shortcuts Alt + W, L for Normal view and Alt + W, I for Slide Sorter view on Windows. On a Mac, use Cmd + 1 for Normal view and Cmd + 2 for Slide Sorter view.

Optimizing Your Workflow with Shortcuts

Leveraging shortcuts can streamline our workflow significantly. For instance, to copy a slide, select the desired slide thumbnail and press Ctrl + C for Windows or Cmd + C for Mac. To paste the slide, use Ctrl + V or Cmd + V respectively.

We can also utilize the Duplicate Slide function. Right-click on the slide thumbnail and select Duplicate Slide , or use Ctrl + D (Cmd + D on Mac). This creates an exact copy instantly, saving time compared to traditional copy-paste.

Moreover, the Ribbon provides quick access to the New Slide and Paste Options buttons, enhancing our flexibility. The Paste Options menu even allows us to choose different formatting options for the pasted slides, maintaining consistency.

By mastering these shortcuts and navigation strategies, we can handle our slides more efficiently and create polished presentations with ease.

Advanced PowerPoint Techniques and Alternatives

When working with PowerPoint presentations, there are several advanced techniques to enhance your slides and also alternatives that provide unique capabilities.

Incorporating Multimedia Elements

We can elevate our PowerPoint slides by integrating multimedia components such as videos, pictures , and animations . Adding a video to a slide not only captivates the audience’s attention but also effectively communicates complex ideas. In PowerPoint 2019, inserting a video is straightforward—just go to the Insert tab , choose Video , and select the desired file.

Animations are another powerful tool. They can help emphasize points or make data flow logically on a single slide. When using animations, keep feedback in mind so they enhance, rather than distract from our message.

Interactive pictures can also make a presentation more engaging. Instead of static images, we can use animated GIFs or create clickable hotspots that link to detailed information slides or external resources. Using PowerPoint’s built-in editing tools , we can overlay text and shapes onto images, creating interactive and compelling visuals.

Exploring PowerPoint Alternatives

While PowerPoint 2013 and 2019 are robust tools, sometimes we need something different. Google Slides is a popular alternative, offering seamless collaboration and cloud-based accessibility. Its interface is intuitive, and it supports real-time feedback and edits from multiple users, making it ideal for team projects.

For those who need highly customizable and visually striking graphics, Prezi offers a unique approach with its zoomable canvas. This tool lets us create dynamic, flowing narratives that can stand out in a sea of linear slide presentations.

Additionally, Keynote is perfect for those integrated into the Apple ecosystem, providing powerful design tools and templates. Its smooth transitions and ease of use make it a strong contender.

Using different platforms, we can import slides from one to another, maintaining our design consistency. Embracing these alternatives gives us flexibility and the ability to choose the best tool for each project.

Related posts:

  • How to Add Speaker Notes in PowerPoint for Effective Presentations
  • How to Add Music to PowerPoint: A Step-by-Step Guide for Seamless Presentations
  • How to Curve Text in PowerPoint: Step-by-Step Guide
  • How to Add Slide Numbers in PowerPoint: A Step-by-Step Guide
  • How to Insert GIF into PowerPoint: A Step-by-Step Guide
  • How to Present PowerPoint with Notes: Master Speaker Tips
  • How to Create a PowerPoint Template: Step-by-Step Guide for Beginners
  • How to Add Notes to PowerPoint: Enhance Your Presentations with Ease
  • How to Add Music to PowerPoint: Step-by-Step Guide for Seamless Presentations
  • How to Create an Org Chart in PowerPoint: Step-by-Step Guide for Beginners
  • How to Wrap Text in PowerPoint: A Step-by-Step Guide
  • How to Insert a Slide from Another PowerPoint: A Step-by-Step Guide

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  1. 4 Ways to Upload/Embed PowerPoint into Canvas Instructure ...

    A video on 4 Ways to Upload/Embed PowerPoint into Canvas Instructure Courses using Office 365 / OneDrive or just the internal Canvas features.

  2. Embed a PowerPoint into Canvas

    In this tutorial we will discuss what embed code is, and how to grab PowerPoint embed code from OneDrive to insert a PowerPoint slideshow onto a Canvas page.

  3. Embedding / Uploading PowerPoint into Canvas with Office 365

    There are at least 4 ways to upload or embed PowerPoint slides into a Canvas. File Upload. Office 365 Button (in the Rich Content Editor) OneDrive Share Link. OneDrive Embed Code. Most of these options use Office 365 / OneDrive ( click Part 1 here for how to activate Office 365 in your Canvas shell and Click Here for a OneDrive for business ...

  4. How do I upload a Power Point to Canvas?

    Bobby2. Community Champion. 04-26-2020 07:23 AM. Hi @tonya_rivera Welcome to the Canvas Community. This guide will talk you through the steps you need to take to submit your powerpoint How do I upload a file as an assignment submission in Canvas? Sing out if you need a hand. View solution in original post.

  5. Embed a PowerPoint into Canvas

    Jan 4. Written By Sean Nufer. Embed a PowerPoint into Canvas. In this tutorial we will discuss what embed code is, and how to grab PowerPoint embed code from OneDrive to insert a PowerPoint slideshow onto a Canvas page. Sean Nufer.

  6. Powerpoint file to canvas page

    In order to add a PowerPoint file to a Canvas Page (new rich content editor), ... Click on the space where you want the PowerPoint linked and type in a meaningful description ie Publisher's Chapter 1 PowerPoint (PPT)]. You want a meaningful description as it is a best practice for accessbility.

  7. Where & How do I Put my PowerPoints?

    Just in case you need, here is a great guide on how to add new modules: How do I add a module? Here is my recommendation: Hide menu items that you do not plan to use by going to Settings -> Navigation. Select the three dots next to each item and Disable. Once you have the menu the way you like, select Save.

  8. How to Upload PowerPoint Files to Canvas (Remote Instruction Series)

    This video has a quick tutorial how to upload files to the Canvas LMS. This series is aimed at helping folks figure out easy methods of adapting materials f...

  9. PDF Saving a PowerPoint Presentation as a Video to Use in Canvas

    To Embed a PowerPoint Video in Canvas: In your Canvas course, create a new page, assignment, etc. or navigate to the page you want to add the video file to. Click the Record/Upload Media button. Click the Upload Media tab. Click Select Video File. Locate your file and click Open.

  10. PDF Embed a narrated PowerPoint in Canvas

    Word. Save the ranscript. T. to the same folder as the Presentation. Save the Presentation (MPEG-4 Format) The best way to upload a Narrated PowerPoint Presentation in Canvas is to create the presentation and then save it as a MP4 video. Click the ile Tab. F.

  11. PDF Embed Narrated PowerPoint in Canvas with OneDrive

    To embed your PowerPoint presentation in Canvas, it will need to be stored in a cloud-based OneDrive account. You must use a personal OneDrive account instead of the OneDrive account that is connected to your OU email address, otherwise students will not be able to view the PowerPoint. To create a free personal OneDrive account: 1.

  12. Adding PowerPoints to Canvas

    If you've recorded narrations and timings within PowerPoint, you can export your presentation as an MP4 file and upload it to Kaltura or YouTube in order to embed it in your Canvas site. Note: as an alternative to exporting a PowerPoint as a video, you could instead do a screen recording of your lecture using Kaltura Capture.

  13. How to Embed a PowerPoint in Canvas

    To embed a PowerPoint presentation, go to the module or page where you want to embed the presentation. Then, click on the Edit button and select the rich content editor. In the rich content editor, click on the "Upload/Embed Image" icon and choose the PowerPoint file you want to embed. Canvas will automatically convert the PowerPoint file ...

  14. Importing PowerPoint presentations

    From the editor. Drag and drop your presentation file to the editor. On the top corner of the editor, click on File > Upload a file. On the editor side panel, click on the Uploads tab, then click on Upload files. Select the files you want to upload, or drag and drop them in the Uploads tab. To use the file in your design, click on it from the ...

  15. How To Embed a PPT in Canvas

    Viewers will learn how to embed a PowerPoint slideshow into an element in Canvas.

  16. How To Record a PowerPoint Presentation in Canvas Studio

    To add a video in Canvas Studio from your mobile device while in the Canvas App, follow the steps below: 1. Click on the three-lined button from the upper-left corner of your screen. 2. Select Canvas Studio from the Menu. 3. You will now be in ...

  17. How do I upload a file as an assignment submission in Canvas?

    To upload a file from your computer, click the Upload File button [1]. When the file window appears, locate and click the name of the file. At the bottom of the window, click the Choose or Browse button (depending on your browser). To upload a file you already uploaded to Canvas, click the Click here to find a file... link [2]. The file list ...

  18. Upload Narrated PowerPoint to My Media in Canvas

    You can upload a narrated PowerPoint slide deck to your Canvas course for students to see and listen to. All it takes are four easy steps. Narrate. Follow these steps from Microsoft to Record Audio Narration in your PowerPoint file first. Convert. Next, follow these steps from Microsoft to Convert your PowerPoint file into a MP4 video. If ...

  19. Canvas: Add PowerPoint to Your Course

    How to add a PowerPoint file to your Canvas Course

  20. CANVAS

    Exit your PowerPoint presentation by selecting the Esc button on your keyboard. The Capture recorder should now display a preview of the recording stored on your device. Preview your recording by selecting the Play icon beneath the video display. Name your video, add a description and use tags to make your video more searchable.

  21. 5 Better Alternatives To Google Slides

    Prezi offers an innovative approach to showing presentations with its unique canvas feature. Unlike traditional presentation software, Prezi lets you zoom and pan around a flexible canvas.

  22. How to Copy a Slide from One PowerPoint to Another: A Step-by-Step

    For copying entire slides from another presentation, open both presentations in the PowerPoint desktop app. In the source presentation, right-click on the slide thumbnail and select Copy Slide . Then, paste the slide in the destination presentation.

  23. Power Point Presentation Upload Discussion Board

    HI @Chris_Hofer ‌,. I have a similar question and can add some additional context. My case study is for an online Marketing class. I have the students work on a final project presentation of a marketing plan and I'd like them to upload the final presentation to a discussion assignment so the other students can view the presentation and ask questions, provide comments, etc. Ideally, I'd like ...

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  25. How to Create a Multimedia Presentation (& Tools to Use)

    If you already have a voiceover from a project, upload it into your presentation project and trim the audio as needed. Example #3: Narrators and Video. This presentation is on the shorter side. This narrated presentation includes a balanced amount of media, such as images, videos, annotations and animation and charts.

  26. How do I attach a file to a discussion reply as a student?

    Select File Upload. Browse personal files on computer and select the file or files you wish to attach [1]. Double click the selected files or click the Open or Choose button [2] to upload the files to the discussion reply. Note: You can only upload one attachment in your reply.