sample cover letter for job shadowing

How to Write Letters to Apply for Job Shadowing

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How to Introduce Yourself in an Email for a Job Opening

How to recommend a professional boss, how to make a phone call to tell a prospective employer you are interested in the job.

• How to Ask for an Internship by Email
• How to Address a Cover Letter to Human Resources

Job shadowing is an effective way to learn if a specific position or career is right for you, according to ResumeCoach . The key to writing a letter asking for a job-shadowing opportunity is to avoid talking only about what you want, and to make sure you emphasize what you might be able to contribute.

Reviewing how to ask to shadow someone and a few tips for writing a job-shadow proposal letter will help you increase your chances of getting this type of helpful work experience.

Update Your Online Presence

Whoever considers offering you a job-shadowing opportunity will probably do a Google search of you. Do the same and remove any negative or unprofessional information you find (such as social media posts you made when you were younger or crazy pictures of you posted by friends). If you don’t have a LinkedIn profile, create one if you have any work experience. If you have a LinkedIn profile, update it.

What Can You Offer?

Before you begin writing your letter, think about what you might be able to offer a company that lets you job shadow. Be realistic and don’t oversell yourself.

If you are asking to job shadow a nonprofit fundraiser, offer to help make phone calls, edit letters or stuff envelopes. If you are writing a job-shadowing letter to an IT director, list the hardware and software you’ve used and what computer skills you have. Let the person you contact know you’re willing to work, not just sit and stare at whoever you job shadow.

What Do You Want?

Tell the person you’re contacting why you’re requesting the job shadow opportunity. Don’t just tell her that you want a job in the human resources profession – let her know that you have always enjoyed helping people, that you have an interest in wellness programs or that you like interviewing people and finding out about their interests and goals.

If possible, give examples of any work (professional or volunteer) you’ve done in the specific area where you’re asking to job shadow. If you don’t have industry experience, list any experiences you’ve had that might relate, such as your work as a camp counselor, sports team captain or intern at another business.

Who Should Get the Letter?

Make sure you get your letter to the correct person, advises Indeed . One place to start is with a human resources department. They know their company’s employees and who might be willing to take on a shadow.

If you know the exact position you want to shadow, find out who holds that job and contact him directly. If you’re more interested in shadowing a particular person, rather than a position, reach out to him.

Make Your Pitch

Send your letter using a professional business format. Introduce yourself and begin your letter by letting the recipient know that you’re interested in a job-shadowing opportunity. Name the job (or person) you want to shadow.

In your next paragraph, explain why you want to shadow this job, and what your end goals are. Keep this paragraph short (one or two sentences). In the next paragraph, list the benefits you can offer the business. If you have more than two, keep things simple by using a bullet point list.

Close your letter by telling the recipient you will be calling to see if the company has any opportunities. If you say you’ll wait to hear from the person, or end with, “You can contact me at…” you might not hear from the person, or might have to wait weeks for an answer.

Include a copy of your resume and the URL of your LinkedIn profile. Consider adding a P.S., which stands out graphically and draws the reader’s eye to it. This might be where you state that you will be calling this week.

• Indeed.com: How to Job Shadow (With Tips for a Positive Experience)
• ResumeCoach: How Job Shadowing Can Help You Grow

Steve Milano is a journalist and business executive/consultant. He has helped dozens of for-profit companies and nonprofits with their marketing and operations. Steve has written more than 8,000 articles during his career, focusing on small business, careers, personal finance and health and fitness. Steve also turned his tennis hobby into a career, coaching, writing, running nonprofits and conducting workshops around the globe.

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How to write letters to apply for job shadowing.

Before you embark on a longer-term internship or apply for paid work, it's possible to take part in some job shadow experiences that will help you get a feel for an industry and workers' day-to-day activities. Since companies don't often post openings for job shadowing, you'll have to do much of the leg work on your own. You may first need to identify people to shadow and then write a letter asking one or more of the individuals for a chance to work with them.

The first step in the process is identifying companies that will allow you to job shadow. Do some research online to find companies near you that do the type of work you're interested in doing. Then check the company website to find out the types of workers employed there, the work the company does and the overall image it presents to the public. If the website has a "Job Openings" page, read over the job postings to get a feel for the level of education and the qualities the company looks for in its employees. This research can help you determine the overall tone of your inquiry letters and how best to present yourself. Also use LinkedIn, Facebook or the company website to identify specific workers you'd like to shadow. Use your own personal network to identify people you could shadow; your connections could be a good way to get introduced to the right people.

As you might have guessed, you'll need to write a new letter for every job shadowing experience you're hoping to get. If you've identified a specific person in a company with whom you'd like to work, start off your letter by addressing that person directly. Type the person's name at the top of the letter, followed by his company name, address and any other contact information you have. Even if you've already been introduced online or through a personal connection, maintain a level of formality. For example, write, "Dear Mr. Smith," instead of "Dear John." If you don't have any one person identified, address your letter to the company's human resources department or a specific human resources officer identified on the company website.

Introduce Yourself

In the first paragraph of the letter, introduce yourself to the addressee. First state your name, and then tell the addressee about any college programs, training programs or other background you have that is related to what the company does. If you don't have any background or training, tell the addressee that you're exploring a new career path. If you've been referred by someone you know, tell the addressee in this first paragraph. Then state specifically that you are looking to do a job shadow experience within the company.

It doesn't hurt to use a little flattery in the second paragraph. Tell the person what you admire about the work he does or why you're so interested in shadowing with him -- or his company. If it's your goal to do the same kind of work he's doing, say so. Don't gush, but let him know that you value his work and want to learn more about it. Following that, name the specific date range during which you want to conduct the job shadowing experience. If you'd like to job shadow for a few days, say so, but also make it clear that you're open to working with the person to find a date that works for both of you. End the letter by thanking the person for his time and state a date by which you'll get back in touch to discuss the possibilities. Then sign your name, and include your email address, phone number and physical address at the bottom of the letter.

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• Indiana University Career Development Center: Job Shadowing
• Quintessential Careers: A Sample Cover Letter to Request Job Shadowing
• Marquette University Career Services Center: Job Shadowing

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   Job Shadowing Cover Letter

My name is Laurie Jones and I'm a senior at University of Portland, double majoring in Communications and Environmental Engineering. I've been exploring my avenues forward into a career path in Environmental Law, and I would love the opportunity to see the daily responsibilities and minutiae involved. XYZ strikes me as the perfect place to gain this experience, as a midlevel legal team with active suits against major corporations over the use of crude oil.

I would really appreciate the opportunity to job shadow you for a day, and to have the opportunity to discuss your career and higher education with you before or afterward. I understand that this is a demanding, time-consuming job, and I don't want to bother or inconvenience you. However, this would be incredibly helpful to setting me on the right path for my future.

I appreciate any wisdom you can offer, and I will strive to accommodate any opening you might have. I will contact your office next week to see if there is a convenient time that the two of us can meet. Thank you so much for your consideration.

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Formatted and ready to use with Microsoft Word, Google Docs, or any other word processor that can open the .DOC file format.

Index of Cover Letter Examples

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How to Ask to Shadow a Doctor

Tips, considerations, and a sample shadowing request.

In this article, we'll show you how to ask to shadow a doctor, provide tips for choosing the best shadowing experience(s) for you, guidance in finding doctors to shadow, and a sample letter asking to shadow a doctor. If you’re a pre-med student hoping to attend medical school, you’ve likely heard about the benefits of shadowing a doctor. Indeed, shadowing allows aspiring med students a unique window into the day-to-day realities of working as a practicing physician. As well, shadowing is a great addition to your resume or CV and application, and you'll likely walk away with experiences you can discuss in a medical school interview. Even if you understand why shadowing a doctor is a beneficial experience, the process of asking to shadow a doctor may not be clear. Not to worry! Once you understand the basic reasons behind shadowing, why the medical community welcomes requests for shadowing, and see a sample request for shadowing opportunities, you’ll see that the process is relatively painless.

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Article Contents 12 min read

Why you should shadow a doctor.

Shadowing a doctor generally consists of following a physician through an entire day (or sometimes several days), from the moment they step into their hospital or practice, until they prepare to leave at the end of their shift. It is a novel experience that allows you to see all the details and minutiae of the work of a doctor – from the spectacular to the mundane. It’s one thing to read or hear about the routine and workload of a practicing physician, but quite another to witness it from start to finish. When shadowing, you’re essentially a “fly on the wall”, silently observing the doctor as they run their practice, see patients, review notes, conduct procedures, complete paperwork, connect with colleagues, and even eat lunch. It is a largely passive experience, where you are able to soak in the day-to-day, moment-to-moment realities of the career you’re pursuing. During breaks or at the end of the shift, you'll likely be able to ask the doctor questions, as well, where you can gain valuable insights from their own live experiences as a medical practitioner. The path to becoming a doctor is a long and difficult one, so you need to ensure that this truly is what you want to do and be, day-in and day-out. Shadowing is the perfect opportunity to do just that. 

Shadowing can also give you the opportunity to meaningfully interact with the medical community. The experiences you have while shadowing are great for personal and professional development, and they can be very useful in completing your activities sketch or the AMCAS Work and Activities Section and AACOMAS activities section .

Before you start compiling a list and gathering contact information for doctors whom you may want to shadow, you first need to think about what kinds of medicine you may be interested in pursuing, as this will help you begin narrowing your scope. Note that in making such a list, you’re not making any commitments in terms of what you’ll actually go on to study, and the shadowing you do may or may not align with the specialty you end up pursuing in your education and career. At this point, you probably don’t have enough information to make such decisions – another reason shadowing is so beneficial! You may not yet know what the different specializations actually look like “on the ground”, so shadowing is an effective way to explore different possible avenues and to see if the lifestyle of such specialists matches your own interests, strengths, and goals. The daily routines of a family doctor, a neurosurgeon, and a pediatrician working in a neonatal intensive care unit are all very, very different. So, if there are several areas that catch your eye and stir your interest, add them to your list. If you’re completely unsure of what you may find engaging, that’s okay, too. Consider reaching out to a wide variety of doctors and see who is open and available for shadowing; having several different kinds of shadowing experiences may give you some new ideas and insights you hadn’t considered before!

Once you’ve got a manageable short-list of 5-10 possible specializations, it’s time to start finding doctors alongside whom you may be able to work on a shadowing shift. Start with what’s familiar – do you know any doctors already? Are there any doctors in your family or circle of acquaintances? Do you have a good relationship with your own doctor(s)? Might any of these be open to a day (or more) of shadowing? Even if they aren’t, they may be able to give you names of other doctors who likely have such availability, or open other doors or avenues of connection you may not have considered.

If you don’t have any such contacts, not to worry! If there’s a medical school or hospital on your campus, this is a great potential resource – connecting with the med school directly and/or the volunteer office of a local or school-affiliated hospital are both perfectly logical and effective ways of gathering contact information for a shadowing opportunity. You can ask your professors if they have any recommendations for doctors open to shadowing pre-med students. As well, you can reach out to the pre-med advisors at your school – it’s very likely that they are either in contact with, or directly associated with, local hospitals, clinics, and practitioners who are willing to accommodate shadowing requests from students. Even if they don’t have specific contact information, they will usually be able to provide you with information to help you find such resources. Remember, although this may be the first time you are doing this, you’re hardly the first pre-med to seek out shadowing opportunities! Make use of all the resources available to you on campus, so that you’re able to take full advantage of all the advising and connections made accessible to you through your medical school tuition fees. They know that pre-med students will likely want to shadow a doctor, and their purpose is to help students access precisely these kinds of experiences. 

Once you’ve established your list of possible specializations and gathered contact information for various physicians in such fields, it’s time to start planning and actually reaching out. You’re going to want to contact these doctors several weeks in advance of your ideal shadowing dates, giving each physician time to prepare and ensure their schedule aligns with your own. To make contact, you can simply send an email or letter, or call and leave a message for the doctor, depending on the contact information you get.

Now, at this point, you might be feeling a little nervous, thinking that making such a call or sending such an email or letter out of the blue will be awkward, or you may fear rejection or some other negative response to your request. These are understandable fears, but we need to work past them! While this may be your first time asking a doctor about a shadowing opportunity, you’re hardly the first aspiring med student to make such a request. It’s not at all unexpected for potential medical students to reach out like this, and such students shadow doctors all the time . While it may feel awkward to make such a request if it’s your first time, the established generations of physicians have a vested interest in supporting the next generation of medical professionals, and generally welcome such opportunities. Of course, you are making a request of a very busy working professional, so you want to be respectful in doing so, but your request won’t be met with hostility, shock, or annoyance. Many doctors are happy to help! That doesn’t mean that every doctor you contact will have the availability or flexibility needed to accommodate your request, but that doesn’t reflect negatively (or at all) on you. So, remember, while all of this may be new to you, it’s not at all new to those you’ll reach out to with your request. Once upon a time, they were aspiring medical students, too, and it's entirely likely that they went through this very experience themselves!

“Okay, got it! So... what should I actually say ?”

Whether you decide to reach out by phone or by email (and let’s face it, if email is an option, you’ll probably send an email, right?), the content of your message should be pretty much the same. Do note that if you choose to call, you’ll likely have to leave a message for the doctor, so be prepared with a short version of your request in this case.

Begin by providing your name, major, and the school you’re currently attending. Acknowledge your interest in the doctor’s particular field, mention how you received their contact information, and let them know in a few short sentences why you’re writing/calling. Don’t write a long tome or recite a long script begging and pleading for the opportunity, or laying on accolades about their prestige and reputation. Doctors are busy, they get loads of emails and calls every day, so be respectful of their time by being concise. Let them know why you’re reaching out and what you’re hoping to achieve. You can also note whether you’ve done any specialized training or have any certification relevant to their specialization or the work you'd be observing, if applicable. Politely ask if they are able to accommodate your shadowing request, how long they might be able to let you shadow (e.g., one day, three days in one week, one day per week for 4 weeks, etc., based on your own needs and goals), and if so, when it would be most convenient for them.

Dear Dr. X,

My name is Sophia Student, and I’m a 3rd year Neuroscience major/Biotechnology minor at XYZ University. I’m contacting you because of my interest in your work in neurosurgery, and I am grateful that your colleague, Professor Edwina Chow, was able to provide me with your contact information.

In particular, I wanted to ask if you would be open to allowing me to shadow you for at least one full working day, sometime over the next 3 months (April-June). If you are able, I’d be especially interested in shadowing you a minimum of 3 days in that span of time, so that I might see you both in your own practice and in your work at ABC Hospital – though I’d be thankful for any opportunity to see your work in action, even if only for one day.

Please note that I will be away at a conference from May 27th to June 1st, but other than that, my schedule can be rather flexible. If you are able to accommodate this request, I'd welcome you to suggest some dates and times that work well for you, I will gladly work with that to find times that fit both our schedules and send back a proposed plan of action.

If there is any other information you need from me in consideration of this request, please do not hesitate to let me know. Thank you for your time in reviewing this message.

Sophia Student

That’s it – short, sweet, and to-the-point! It really is that easy.

Check out our video for more information:

Due to the busy schedule all doctors must maintain, it may take some time for them to return your call or email (another reason to reach out well in advance of your desired time frame!). Though many of us are used to 24-hour turnarounds on emails and calls, don’t be concerned if it takes a week or so for them to get back to you. If 7-10 days go by with no response, it’s okay to write or call again. In this case, you can simply re-send the original email or call and give the same message. Avoid emails that begin with something like, “As noted in my previous email...” – the general conventions around email etiquette suggest that this can come off as passive aggressive or annoyed, without the cues present in face-to-face communication (tone of voice, posture, smile, etc.), and that’s definitely not the impression you want to give! It would be better to say something like this: “Apologies for the repeat email, but I wanted to follow up to see if you’d had the chance to review my previous request, the original text of which you can find below, for your convenience.” This sounds much better than, “As noted in my previous email”.

Wait, that's not all! Expressing gratitude after a shadowing experience

In the event that you do get the shadowing opportunity, be sure to use the same contact information to send a brief thank you message to the doctor(s) you shadowed. This should be simple and thoughtful, again being respectful of their time. Express your gratitude for the experience and the time they spent with you, and wish them all the best in the future.

If you absolutely can’t find a physician to shadow, don’t panic. Shadowing is great, but it’s not always possible and not always required. You’ll need to look at the specific medical school requirements of each institution to which you are applying, to see if shadowing is required, and if so, how many shadowing hours you need to get into med school . If a doctor responds to your initial request but has to decline, you can reply thanking them for the response, and asking if they have any colleagues who may be available for shadowing. If you genuinely need shadowing hours and haven’t been able to find a match with independently-practicing physicians, you can reach out to medical residents, too – they may have a more flexible schedule or be more open to such opportunities, and they are doctors in their own right. 

If shadowing hours are not specifically required, you can look into other ways of interacting with and learning from medical professionals. For example, you could explore volunteering opportunities at clinics, in hospice care, in various hospital departments, etc. Any of these will look great on your resume or CV, in your application, and you'll likely be able to reflect on such experiences in your interviews (follow this link to learn more about average volunteer hours for medical school ). Reaching out to such institutions directly will help you get the information you need to sign up as a volunteer; many hospitals have a specific volunteer office, and they'll be able to give you everything you need to get started. 

Dr. Sarah Lynn Kleeb is an admissions expert at BeMo. Dr. Kleeb holds a doctorate degree (Ph.D.) from the University of Toronto where she examined the connections between Critical Theory and Liberation Theology. She brings 10 years of experience teaching, advising, and mentoring undergraduate students to her role as an admissions expert, having taught extensively at UofT. 

Image credit: Axelle Geelen, via the Creative Commons License: https://creativecommons.org/licenses/by/2.0/legalcode  

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Have a question ask our admissions experts below and we'll answer your questions.

Can highschool students shadow doctors as well?

BeMo Academic Consulting

Hi Dex! Yes, it is possible. It will of course depend on the physician. When you reach out to a physician you want to shadow, explain that you are interested in a career in medicine and that you want to be on a premed track. If the physician agrees, you can shadow them. If you cannot find a physician to shadow independently, you can always search for summer programs for high school students that provide shadowing opportunities. Check out our blog on summer programs here https://bemoacademicconsulting.com/blog/summer-programs-for-high-school-students

Hi Dex, you are the winner of our weekly draw. Please email us by the end of the day tomorrow (May 1st) at content[at]bemoacademicconsulting.com from the same email address you used to leave your comment to claim your prize!

Vasthy Hernandez

I wrote my email with the example that was listed on this website, what can I write for the Subject of the email so that it summarizes the job shadowing but is also is concise?

Hello Vasthy! Thanks for your question! You can title the email "Shadowing Opportunity for a Premed", for example. Hopefully, this helps!

Vasthy, you are the winner of our weekly draw. Please email us by the end of the day tomorrow (August 14) at content[at]bemoacademicconsulting.com from the same email address you used to leave your comment to claim your prize!

Can you also tell something on how to communicate with a doctor one on one when he calls you to discuss your further plans as a response to your email.

Hello BestFati! Thanks for your question. If the doctor asks about your plans and why you are looking to shadow, you can openly discuss your plans to apply to medical school and explain that you are a premed looking to learn more about the everyday work of practicing physicians. Shadowing is a very common practice in the United States, so most physicians will be happy to help you.

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Top 10 Job Shadowing Templates with Samples and Examples

Deepika Dhaka

Welcome to the world of job shadowing, where curiosity meets experience and potential meets purpose. 

Investing in training is key for any company aiming to draw in and keep top-notch talent. Job shadowing stands out as a cost-effective and streamlined option to achieve this. It lets employees pick up skills by shadowing experienced colleagues within the organization, usually at no additional cost. 

Job shadowing is a hands-on training method where an employee can shadow and closely observe another colleague in action. It's often used to help new hires get the hang of their roles. Interns or students may also dive into job shadowing to get a feel for the job's ins and outs, learning about the role requirements and tasks firsthand.

By promoting mutual understanding among employees and encouraging collaboration, job shadowing contributes to a positive and collaborative work environment. The program also facilitates knowledge transfer from experienced professionals to newer team members, ensuring the conservation of institutional knowledge. It also aligns participants with the company's values and culture, boosting engagement and morale. 

Isn’t it the most budget-friendly training program any company can have? 

However, most HRs struggle to implement it in their organizations due to time constraints, lack of formal structure, measurement of impact, scalability issues, etc. 

If you are an employer or an HR professional struggling with similar challenges in implementing job shadowing, we have a helpful resource in the form of Job Shadowing Templates. These PowerPoint Templates help you build a dedicated HR Team that will be able to instill the job shadow culture in your organization. i

Best Job Shadowing Templates to Foster Learning

Job shadowing templates serve as organized frameworks that assist HR professionals in planning, implementing, and evaluating job shadowing programs. They contribute to efficiency, clarity, and consistency in the execution of these initiatives.  

If you are an employer struggling to enhance your candidate experience, one of the ‘often neglected’ solutions that will help is having a transparent Recruitment Timeline to master the hiring process that benefits both the employer and the applicants! Explore Recruiting Timeline Templates here.

The best part about using SlideTeams’s templates is that the 100% customizable nature of the templates provides you with the desired flexibility to edit your presentations. The content-ready slides give you the much-needed structure. 

 Let’s begin exploring these templates!

Template 1: Job Shadowing Guide PPT Presentation

If you're exploring the idea of introducing job shadowing, this comprehensive resource is the best tool to deepen your understanding and guide your implementation. This PowerPoint bundle presents the concept with clear graphics, visuals, and concise content, making it one of the finest job shadowing resources available online. It covers job shadowing importance, benefits, categories, and framework. You will also find content-rich slides on related activities, tips, a checklist, and a post-experience assessment. Download it now! 

Download this presentation

Template 2: Application of Job Shadowing

Use this PowerPoint Slide to illustrate the application of job shadowing within your company for clear understanding. The slide features sections for emphasizing goals, challenges, and strategies for implementing this training. At the bottom, a graphic is included to present the outcomes. It is adaptable and scalable for any industry; simply edit the content as needed. Download this slide now to explore how it can guide new hires to choose their career paths within the organization.

Download this template

Template 3: Job Shadowing Activities Impact on Participants

Use this PPT Slide to know how job shadowing activities can help participants and create effective strategies. It will guide you on staff meetings through targeted auditing, foster networking opportunities, and fuel knowledge exchange with engaging Q&A panel discussions. This resource helps you assist in rotating duties, maximizing the impact of job shadowing experiences for enhanced career development. Get it now!

Template 4: Post Experience Assessment for Rating Job Shadowing

Optimize your job shadowing initiatives with this well-structured template. This PowerPoint Slide streamlines feedback collection by presenting a user-friendly table featuring initiatives and ratings, ranging from strongly disagree to strongly agree. Ensure a comprehensive evaluation of job shadowing experiences, empowering your organization to refine and enhance future programs. Elevate your post-assessment process with this insightful and organized template. Get it now!

Template 5: Tips for Implementing Job Shadowing Training

Unlock insights for the seamless implementation of a job shadowing program in your organization with this PowerPoint Slide. Discover tips on fostering a positive culture, monitoring progress, offering support, and defining objectives. Designed for comprehensive learning, the template features three sections covering tips, detailed descriptions, and benefits. Elevate your approach to job shadowing initiatives. Download it now!

Template 6: Job Shadowing Framework

Presenting an all-encompassing resource designed to revolutionize your organizational learning initiatives. Explore job shadowing types, streamline the process with structured guidelines, and identify stakeholders crucial for a seamless experience. This template is your go-to solution for implementing a comprehensive and effective job shadowing program, ensuring meaningful engagement and professional growth. Download this template now!

Template 7: Process of Job Shadowing Program

Leverage this template to steer your team through the initiation of a job shadowing program within your organization. This comprehensive resource outlines a seven-step process, guiding hosts or trainers from defining objectives and crafting a framework to educating participants on proper conduct. From there, it progresses through each stage, depicting activities in detail. Download now to facilitate effective implementation and ensure a successful job shadowing experience.

Template 8: Pre-job Shadowing Initiatives Checklist

Use this PPT Slide to streamline your approach with a checklist of key initiatives, ensuring a comprehensive overview. Provide your team with a tool to track the status of each task, guaranteeing a seamless and organized lead-up to successful job shadowing experiences. Ensure impactful pre-shadowing preparations — download the checklist template now for efficient and effective planning.

We present to you our expert-designed Top 10 Job Checklist Templates to get all your jobs done. They’re not too lengthy but not too short; also they’re just perfect. 

Template 9: Job Shadowing Recruitment Plan Timeline

Job shadowing provides the observer with a firsthand understanding of responsibilities, tasks, and expectations associated with a particular job or role. Using this PowerPoint Slide, you can plan for this complex concept in a simple way and facilitate a smoother flow of related activities. This PPT Slide covers components like plan & budget, host recruitment, shadow recruitment, pre-visit report and survey, post-visit report, gathering feedback, and related activities. Download this template now for a full-fledged job shadowing journey.

Template 10: Benefits of Job Shadowing for Workplace

Explore the manifold advantages of job shadowing for workplace enhancement with this premium slide set. Illuminate the stages of employee development, improved succession planning, cross-departmental collaboration, and increased employee engagement in a concise and adaptable PowerPoint template and give your team an unforgettable learning on the topic. Get it now!

Smart Growth, Low Cost

Job shadowing emerges as a cost-effective and budget-friendly strategy for workforce development. By leveraging internal expertise and fostering hands-on learning, organizations can enhance employee skills, boost morale, and streamline onboarding — all without significant financial outlay. If implementing job shadowing seems challenging, our informative templates serve as invaluable guides for your HR team. These resources provide a structured framework, offering insights into the planning, execution, and evaluation of job shadowing programs. Take the first step towards transformative learning experiences—download our Job Shadowing Template now!

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How to Compose a Request to Secure More Shadowing Opportunities

Finding a physician assistant to shadow is, often, negative easy feat. 

Most aspiring PAs receive at least a few rejections (or sometimes no response at all) before landing their first hiding opportunity. 

Furthermore as finding a PA who's  compliant  to let you shadow is essential, it only part of the equation. 

The importance of one thoughtful shadowing request

Though aspiring PAs much struggle to find someone willing or able to let them shadowing, are may be PAs who are  open  to shadowing who may  quieter  turn you down. 

And not for it doesn't adapt with their schedule or because their head has restrictions on shadowing. 

I'm assured von diese fact because I've been one of this PAs. 

I've had dozens a going PAs shadow me over the years. For most of may career, I served as a PA student teaching. I am committed to helping the next generator of PAs. More, I occasionally turn down a shadowing request, and not always because I have adenine reasonable work-related justification. 

While PAs understands that prospective PA apprentices are seek to shadow like they pot add the experience to their application button, possibly, get a letter of recommendation, we don't need to feel exploited in the process. 

If it sensitive like I've received one copy-and-paste email that neglects also to include my name (which I'll assume was skipping so that more emails could be cranked out in less time), I'll ignore it. Actually, my innate need to feel as when an task lives completing means that I'm more likely to politely deteriorate. And one result will be the same. 

Works that seem harsh? Especially since someone with a particular interest included helping out next-gen Passive?

If so, I'm okay with it — because I'm cannot just being finicky, I've gets ok reasons. 

First, PAs must to communicate a lot with patients, caretakers, additionally their staff. Much of the job of a PA is, stylish essence, simple communication. 

There's already so much to learn in PA schooling that excellent talk skills  have  to be baked in before you get there.

If you're asks a PA by their time, attention, and force through providing, showcasing your communication skills through to fashion you  questions  for the opportunity can demonstrate that you've got this building blocks of a good PA. This is the kind of person I want to make safe I possess zeitraum for.

Second, IODIN tilt to turning down poorly shared requests because people feel like a burden -- because if send is query for more than the usual effort that walked into taking on a student shadow, furthermore other PAs will feel similarly.  I on emailing you right toward inquire concerning a potential shadowing business with you. My total in _____(their field)______ stems from my ...

Go the tubes of her, generic-sounding emails were these that could be sended to any given POP — in one spirit of  "I'm distraught to find shadowing, and every PA will do." 

Most PAs want for help. But, they probably won't think compelled to support you (or maybe even to respond) if it felt like a please lives being unloaded onto them.   Learn word-for-word select to set up your dream shadowing gig 

There's no getting around the fact that asking to shadow is, at its heart, asking to a favor. However, it's possible to craft a please that shapes the prospect starting taking you on as an observer feel less onerous, which increasing your chances of making a connection. 

Here's what to include in to shadowing-request emails if you want up increase response rates and land more shadowing opportunity. 

1. Introduce yourself

In one effort to not waste the period of the PA they're demand, multiple aspiring PAs get straight to the point with their shadowing request:  "Hi, I'm interested in becoming a PA and was wondering if you might let me shaded yourself. My schedule is flexible, and I can come whenever you might be free. Thank you." 

While the intention to spare someone else's time is admirable, the few moments you might keep a PA with this kind of concise message are unlikely to be worth it. 

Absence offering read detail upfront, you're putting the accountability in follow up questions on an PA, the may raise the likelihood of a delayed response or being ignored.  Learn about what a shadowing letter is and why it's important, and explore how up write a shadowing character furthermore follow-up letter with tips and examples.

The goal is to make it as easy as optional for the SOUNDS to say "yes." Furthermore when she lessen the cognitive load of your request, you lower the barrier go a positive response. 

With just a few further details, you can make the decision-making process of taking you on lightweight. Furthermore via showing adenine PA that you have virtuous instincts via they might want to know via him, you'll be proving that you'll will on lightweight person to have circle while they work. 

So, when thou introduce yourself, share a little of background, explain where you will along your path (including a minimal about an work you've done so far), and describe that you're looking for.  Hints for choosing the best shadowing experience additionally finding doctors to shadow, plus a sample email request to shadow a adulterate.

"My name is Morgan, and ME worked to that advertising industry for 8 years before encountering the SOUNDS occupation continue fall. I have had the pleasure of gaining patient attention learn for the historic six past as a clinical research coordinator, plan to implement to POP school next year, and am very interests in learn more about select PAs practice include hospital-based settings."

Or,  "I am one college sophomore pursuing ampere general degree and recently learning learn of SOUND profession. I have ausgaben the previous couple on months shadowing Paste int dermatology and family practice real am interes in learning more about how PAs practice in other specialties." 

Such isn't "too much" information — it only tapes 10 secondary more to read an email with on level for detail compared for one without it. But with just this small amount of data, a PA will be able at understand if they'd remain covering "PA basics" with going a bit deeper if you're someone who's had more PA exposure. 

Don't disturb over what someone should ponder about where you are onward your pre-PA route — that isn't really that point. 

The idea exists to decrease the amount are mental it removes for someone the consider the request how that they're more likely to respond. 

2. Show that you've done your homework

Before introducing yourself, you can start to prove so you're realistic interested in trailing (and not just mass emailing dozens of Step in the tri-state area (even if you are)) by explaining why you're asking  that PA  to shadow. 

To accomplish this, you might include method you found them if you're using a targeted shadowing search , while I suggest doing. If you can reference finding her through your state's PEAK association, of which you're or a member, or thru this alumni network of your alma mater, you'll be target out ampere split your and increasing the chances on a reply. 

Regardless away wie you found a PA, you cannot always quotation something about their work in choose ask. 

"My experience features been mainly in surgery, and I'm interested in learning more about how Passage work in medical subspecialties. I would love the opportunity to see how it use your PAPA training to serve patients on endocrinology." 

Or,  "I am interested in seeing as which PAC back evolves and would appreciate the anlass to watch a PA with your level of experience in action."  (For PAs practicing for a while, which you can figure out bases up termination year or through state licensing sites.)

Or,  "I worked as ampere research assistant in college and delighted it greatly. I saw that you'd written journal articles and participant in impersonal research. I am interested in study how you've embedded those aspects down your clinical career furthermore would appreciate to chance to shadow you." 

Two rules here: be honest and don't be a creep. Don't say you're dying to work in surgery as a PA if you aren't — it's enough to explain that you've worked int an outpatient practice and are interested in seeing how Past operate in a diverse ecology. (Or whatever is true to you.)  Select out a sample letter for ampere job-shadow opportunity from a high-school student.

And don't regurgitate someone's gesamte work record or career product and make them wonder if you're looking at them—right now—through their office window. Referencing a tidbit are their experience become must enough for her to knows that you're taking the start to craft ampere thoughtful, personalized email.  To following template is designed to help you make an e-mail to request an opportunity to shadow and/or conduct in informational interview.

3. Make responding easy

 After introducing your and customizing your request, the following step at creating at effective shadowing-ask email is to lower the bar for a response. A Loose Sample Cover Letter to Request Job Shadowing | LiveCareer

To achieve this, start by leaving out any "deadlines" from your request. While it may need to squeeze in shadowing to meet a program need into the next two months, the concern you may feel over this should remain yours and did be foisted upon someone you're asking for a favoring from. 

Which timing may not function out, but leave that for a future exchange. The more immediate goal shall to get a reply. If the timing doesn't work, you can use your new shadowing-request type skillsets on the next PA. 

Additionally, you'll want in give your potential our mentor more selection than total accommodation or absolute disappointment. Is a PAP feels as if they capacity only help if they're all in, you're less likely to hear back from them.

However, if you give them a rainbow of ways to take a hand and construct helping easy, they'll be more apt to offer what they can. 

"I would greatly appreciate any opportunity to shadow you both learn more about your role or advice about the PA profession or planning to PA school that you would readiness able to share." 

With like kind off approaching, you're giving personage a chance until help even with you can't takes you on as a shadows. Though you're still asking for their input, showing that you'd be grateful on less longer what you've asked for makes the vibe of the message a touch less self-serving. Accordingly, they're more likely till respond.  How to Write a Cold Email As ampere Pre-Med

Furthermore even if someone doesn't having one competence to let you shadow them in the coming weeks, their response might be an opportune for your to get some great advice, makes a connection to shadow sometime in the future, or find a mentor.  FREE Medical Shadowing Email Preset: How until Reach Out the ...

4. Express your thanks for any get

While you've been with the shadowing go for a while, you expected already know that not every request to a PA is met with a reply. So as one does respond, even is disappointing news, you should say they fork letting you know. 

Or thank them for the counseling they shared or their suggestion of the hospital a couple of neighborhoods over that  does  allow for student shadowing. 

Itp stinks to send out a bunch of shadowing requests and get zero response. It also stinks to carve zeit out of a hospital day to giving some really helpful, thoughtful advice to a prospective PA student that depart unacknowledged.  How to Ask to Tail a Falsify: Tips and Sample Email Request

So reminds what being ignored feels like and breathe sure you're not doing the same go the kind souls who  do  respond toward you. 

Being attentive in is small way may leaded to a follow-up email so invitation you ask again in a few months when things are fewer busy or gives you einigen other opportunity you weren't expecting. 

Thank You Letter For Job Shadowing: How To, Templates & Examples

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Everybody has a dream job but is your dream job a good fit for you? Have you ever pondered over this question? Many high school and college students think they know what their ‘dream job’ is all about. When they land up with what they wished for, it may be a complete surprise!  

‘Job shadowing’ is a wonderful way to get first-hand experience and a hint of what the job entails. You must be wondering what’s job shadowing and how can it help you.

What is Job Shadowing?

Job shadowing is a concept where someone can observe someone do their professional work. An aspiring candidate ‘shadows’ a person of the potential career for few hours, some weeks, or months to get a better understanding of what the career demands.

To make it simpler, if you aim to do accounting work, job shadowing or observing someone do accounting work will allow you to understand what the job involves in the real working environment. 

It not only gives a person a chance to explore realistic situations but also helps in making an informed career decision.

 During this time, a person gets opportunities to observe closely, ask questions, clear doubts, and explore options. Job shadowing should not be misunderstood as an internship.

Job shadowing does not count as work experience and mostly does not mean hands-on experience in a specific job. It is not an opportunity to gain any career experience but a chance to see if a particular job is up to your liking or not. Job shadowing is exclusively for understanding what a person is expected to do in a day-to-day routine in that particular profession.

Benefits of Shadowing a Job

There are many benefits of job shadowing. The opportunity to watch someone work closely in the same profession which you want to pursue can’t be understated. This is a prospect that gives a clearer picture of what’s involved, and what’s expected in this career. 

It is a process of discovering, reflecting, understanding, and realizing if the career is truly ‘for you’. Job shadowing experiences can make people think about shifting their career plans before they land up in the wrong career. Once you complete a shadowing job don’t forget to write a thank you letter for shadowing a host. It may be a money, time, and stress savior for new career seekers.

1.   Clear doubts: It is indeed a difficult task to choose a career. Often people are misled by other’s opinions or glamour of a particular job. Job shadowing gives the chance to clear doubts and ask questions. It helps to explore more about a career, ask questions like the educational requirements for the job, related job possibilities, how difficult is it to change the field later, advice of experienced people.

2.   Personal experience: Job shadowing may be of different kinds. Some allow only observation and some permit a certain amount of hands-on job.

3.   Interaction with employer: Home, college, and workplace are very different. By shadowing an employer, you will get to know how people behave in the office. It is a wonderful way to learn work ethics, office culture, employer behavior, ways to reduce stress, etc. It leads to overall development and understanding of how you are expected to behave in the office.

4.   Thinking and problem solving: Every day is not the same in the office. Job shadowing an employer gives a chance to experience various problems that crop up in day-to-day work. You get to learn how to brainstorm, solve problems, implement new plans, and other things.

5.   Identifying the best practices: By job shadowing, you can see what’s right, wrong, how to be organized, and how to manage time, observing someone’s work. This helps in correcting and systematizing yourself when you actually enter your career.

6.   Networking: Job shadowing is an opportunity to build a strong network and make connections with people in the industry. It may help you seek recommendations from them in the future. They may even offer you a job if they find you suitable. Do not forget to write a thank you letter for shadowing them when you have finished job shadowing them.

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Cons of Job Shadowing:

Without a doubt, job shadowing is a wonderful way to fortify your classroom learning with a hands-on, personal experience in a working environment. However, job shadowing has some shortcomings.

1.   Difficulty in association: A professional is not a teacher who will go about explaining every step of his/her work. It’s up to you to observe, understand, and relate most of the job. This may lead to initial difficulties in understanding the work properly. 

2.   Clash in schedule: To be a good observer, you are required to follow the work schedule of a professional which may be completely different. There will be long hours, time clashes, and other difficulties.

3.   Language problem: Every profession has a set of technical terms. To be able to understand, communicate properly, and speed up the learning process you need the knowledge of professional terms.

4.   Lack of motivation: You can learn the best from a professional who is keen to do his/her job. People who are not motivated enough to give their best may not be the best people to observe and learn from. This could cause a delay in learning, missing out on important details, etc.

5.   Limited information sharing: Many professionals may not feel comfortable sharing a lot of information with an observer due to trust issues. That may cause limited learning.

Types of Shadowing

Job shadowing can be done in different ways depending on the preference and convenience of the employee and an observer. They can be

• Through Observation – Spending time watching, and taking notes, understanding the role. Works better for students, fresh graduates.
• Routine Briefings – Short briefings by a host before and after a specific activity. Or, shadowing a professional on specific jobs over a period of time. Works better for professionals seeking a job change or department switch.
• Hands-on – shadowing – This is a step ahead of the observation method. The host allows the observer to perform certain hands-on under supervision. This works best for learning but is time-consuming.

No matter what kind of an opportunity you get, it is always important to write a thank you letter for shadowing to your hosts to acknowledge their help.

Is Job Shadowing Possible for Every Job?

Once you have decided your career options and want to spend some time shadowing a professional, there are certain things to consider.

• Do you have enough time?
• Are you genuinely interested?
• Is the career ‘job shadow’ friendly?

Certain careers may not be suitable for shadowing for their nature of work. Construction works, certain medical professions, certain research work, pharmaceuticals, etc. may not be possible to shadow. It may be due to confidentiality, safety, policy issues, and other reasons why hosts may not be comfortable having an observer. It is worth trying to talk to organizations to see if they can offer any alternative learning opportunities.

Certain fields like financial corporation, manufacturing units, legal firms, technology companies, and some medical institutions allow shadowing more than the others.

How to Go About Starting a job Shadowing Process?

Securing a job shadowing position is not always easy. Hard work, effort, and the right approach are required. Job shadow opportunities are usually not advertised publicly and that makes it more difficult to get. Where to start, who can help, who to contact, are certain questions that every job shadow seeker has in mind. It is completely up to you to approach individuals and organizations to allow you to work with them. Some things that might help are –

• Networking is extremely important to develop contacts
• Contact the school career center for a list of organizations
• Take help of the alumni association
• Approach people in the particular profession you know
• Apply for a job shadowing position in the particular organization of your choice
• Communicate and convince employers to permit job shadowing
• Contact hiring departments for job shadowing permission
• Send your CV and a cover letter to the organization explain your intent
• Contact possible job shadow hosts via telephone or email
• Send a thank you letter for shadowing when the job shadowing activity is complete

How to Thank a Host

It is extremely important to send a thank you letter for shadowing a host. Some points to remember while writing –

• Keep it to the point
• Mind your language
• Use correct grammar
• Begin with a ‘Thank You’ opening line
• Mention something specific which you learned or liked while shadowing the host

Job Shadowing Thank You Letter Templates

Template #1.

July 25, 2019

(Host’s Title)

(Company name)

Subject line: Thank You for the Job Shadowing Opportunity

Dear Mr./Ms. (Host’s Name),

I want to extend my heartfelt thank you for providing me the opportunity to job shadow you for an entire week. It gave me a clearer understanding of what the (name of the trade) job demands.

The information that I received during the past week allowed me to clear my doubts and gain confidence. It will greatly help me in choosing my career.

Thank you once again for giving me time from your busy schedule and helping me take a closer look at the job. It was an invaluable experience for me.

Yours Sincerely,

X (Your name)

Template # 2

March 20, 2018 (Date)

Mr. Tom White (Name)

Personnel Manager (Host’s Designation)

AEC Accounting Firm

Dear Mr./Ms. X (Name),

Thank you for having me as a job shadow for a month. I know it was an additional responsibility and took time away from your regular work. I am extremely appreciative of you giving me the opportunity.

It was a wonderful hands-on experience and I gathered so much useful information that I could use in my future accounting career.

After getting work exposure in your company, I became more confident about my career choice. Thank you for your valuable suggestions and guidance regarding the subjects I should choose.

X (Student)

XYZ High School

Template # 3

May 20, 2021 (Date)

Ms. Barbara June (Name)

Manager (Host’s Designation)

Angel Consulting

I can’t thank you enough for allowing me to job shadow you for two consecutive days. It was a great learning experience and helped me decide what I want to do in the future.

It was extremely kind of you to give your time and explain things in detail. It gave me a better understanding of business goals and the problem-solving approach used in the industry. I truly appreciate the friendly behavior of your staff.

It was a pleasure to spend two working days with you. Thank you once again for providing me with the opportunity to work with your reputed firm.

Sincerely yours

XYZ (St. Marks College)

Template #4

August 14, 20xx (Date)

Mr. Sam Hill (Name)

Assistant Engineer (Host’s Designation)

ABC Engineering

Dear Mr. Hill,

Thank you for giving me your precious time on (Date) _______ for the job shadow activity. This opportunity helped me to understand what a civil engineering job is all about. I could get a closer look at the job and understand its intricacies.  

I learned about the different fields of engineering and how they are different from each other. It will help me choose the right subjects and pursue my dream career.

 It was extremely kind of you to offer me a part-time job during the summer break. I will be honored to join you on the special project. Thank you for giving me a chance to understand things better and make an informed decision.

Tomas Banks

Template # 5

February 18, 20xx (Date)

Ms. Leela Nair (Name)

General Dentist (Host’s Designation)

Spring Meadow Dental Clinic (Address)

Dear Ms. Nair,

My sincere thanks to you for allowing me to be your job shadow yesterday. It was a wonderful experience to see what a dentist’s job involves from a close quarter.

I was thrilled to get a hands-on experience while helping you as an assistant. It was extremely kind of you to give me your valuable time.

Yesterday’s experience will greatly help me in making my future decision about my career. I enjoyed learning about the job responsibilities, processes, and duties you perform.

Thank you once again for explaining to me the choice of work available for a dentist’s assistant. Being your job shadow gave me a better understanding of the role. I appreciate your guidance and support.

Neil Thomas

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Shadow Teacher Cover Letter Example

The main role of a Shadow Teacher is to provide and render educational support by shadowing students in the classroom environment. To ensure success in this role, the person should have strong communication and observation skills.

You can gain the employer’s attention and encourage him to read through your resume by sending a killer cover letter. Pitch your job skills and a keen interest in a creative fashion. Your Shadow Teacher Cover Letter should sell your teaching knowledge, practical skills, and knowledge of the field. The below-shown Shadow Teacher Cover Letter Sample has entailed the best set of attributes required for this role.

• Cover Letters

Working in schools, a School Teacher supports students in a classroom environment, by shadowing them and providing other additional support as well. The job description entails observing, assessing, and helping the students in developing their skills and making them succeed in an academic field. Other core responsibilities include – guiding students, being a source of support, and developing the student’s social skills.

What to Include in a Shadow Teacher Cover Letter?

Roles and responsibilities.

• Collaborating with educators and parents and creating educational plans based on the learning capacity of the student .
• Helping students in optimal learning, and helping in filling the gaps that come associated with the learning process.
• Building the student’s self-confidence, and motivating them to participate in the classroom activities.
• Encouraging students to open up and speak to the teachers and clarify their doubts or questions.
• Promoting positive interaction in the classroom .
• Helping in the overall development of students both academically and in social skills.

Education & Skills

Shadow teacher skills:.

• Superior communication and observation skills.
• Time management and interpersonal skills.
• Patience, compassion, and a good understanding of power.
• Highly organized and has a knack for problem-solving.
• Collaborative skills.
• The ability to motivate others.
• Good understanding of the student’s mindset.

Shadow Teacher Educational Requirements:

• Bachelor’s degree in any teaching or a related field.
• Experience in special education.
• Experience working with children who need special assistance.
• Teacher licensure.
• Staying updated with the latest special education regulations.

Shadow Teacher Cover Letter Example (Text Version)

Dear Mr./Ms.

I learned that your Special Education Institute has a job opportunity for a Shadow Teacher, and I am extremely interested in applying for the position. I am confident in my teaching abilities to have a good influence at your institute because of my solid special education experience and love for inspiring students with a variety of requirements. I am delighted to contribute to the unique special education course at your institute.

I have developed and improved my teaching skills to meet the learning requirements of children with disabilities. My expertise in creating and executing individually educating the students according to their needs, providing customized instruction, and working with teams composed of multiple disciplines was often appreciated by the management of the Institute. My objective is to boost confidence, support academic improvement, and advance the development of social skills in my pupils as a guide for them.

A few of my qualifications and credentials include –

• Drove training seminars on student participation and development for over 20 educators teaching general education.
• More than 60% of students have higher pass rates on the English and other subject portions, pushing them for an advanced diploma.
• Introduced integrated technology like smart boards and animated courses to the previous institute that fulfilled the academic requirements.

As I previously worked as a Shadow Teacher, I was effective in managing diverse cases and fostering an inclusive and supportive learning environment, which helped to enhance student performance significantly.

I am sure that my love for special education and my professional background make me a strong contender for this job. I would be delighted to talk about how my experience and background fit with the objectives of your institution. Thank you for your consideration.

Sincerely, [Your Name]

A Shadow Teacher Cover Letter can help the recruiter differentiate between candidates with similar qualifications. Be sure to include your achievements and special certifications. Feel free to check out our Shadow Teacher Resume Sample to get ideas on how to create a good resume for the above-said position.

Customize Shadow Teacher Cover Letter

Get hired faster with our free cover letter template designed to land you the perfect position.

Create your Europass Cover Letter

Europass helps you to develop a structured, consistent and professional cover letter guiding you through each step. You can create new cover letters or edit existing ones using the Europass tool to create and edit cover letters.

How does Europass help?

Europass will guide you step by step through the process to help you create a good cover letter with all the essential information. You can create, store and share cover letters in 31 languages , choose from different templates to customise your application and share them easily from your Europass Library . 

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How to write a good cover letter

A cover letter should highlight your motivation to apply for a specific job or opportunity, and demonstrate why you consider yourself to be the best candidate. Your cover letter should refer to particular examples in your CV and describe why these are relevant for the job vacancy you are applying for.

Read carefully

Read the vacancy notice carefully and highlight the skills that relate to the requirements of the position in your cover letter.

Use keywords

Use the keywords when you list your soft skills as mentioned on the vacancy notice (punctual, organised, team-player and so on).

Have short and clear paragraphs that show different aspects clearly.

Get to know the employer

Take time to research the employer to gain valuable insights into the culture of their organisation and make references in your cover letter to one or two key points.

Keep it short

You cover letter should not be longer than one page.

• First paragraph - why you are motivated to apply for the position,
• Second paragraph - how you are the most suitable candidate for the position, and
• Third Paragraph - why the company is a good match for you.

Use formal tone

Use a formal, polite tone and make sure there are no spelling mistakes.

Use simple fonts

Use simple non-decorative font styles, normal font-sizes (11-12) and optimal spacing (1 or 1.5).

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