how to disable presentation mode in powerpoint

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How To Turn Off Presenter View in PowerPoint

Lee Stanton Lee Stanton is a versatile writer with a concentration on the software landscape, covering both mobile and desktop applications as well as online technologies. Read more February 3, 2022

Presenter view is a great tool to use when making presentations. It allows you to present slides professionally to the audience while keeping your talking points to yourself. However, there may be instances when you would prefer not to use the Presenter View feature. Maybe you are presenting on Zoom and need to share your screen with your audience. Perhaps you just find it simpler to teach your class without it.

Whatever your situation might be, this step-by-step guide will walk you through how to turn off Presenter View.

This article will look at how to turn off Presenter View in PowerPoint from various devices and platforms, including Teams and Zoom.

Turn Off Presenter View in PowerPoint for Windows

When working in PowerPoint on two different monitors (yours and the one for the audience), you will, in most instances, want to disable Presenter View from the audience screen. This will prevent them from seeing your talking points.

To do this, follow the steps outlined below:

Presenter View will now only be visible on your screen.

You can also turn off Presenter View for both screens by following the steps below:

Presenter View has now been disabled on both monitors.

Turn Off Presenter View in PowerPoint for Mac

Things will work a little differently if you use a Mac, but don’t worry. We will guide you on how to turn off Presenter View PowerPoint on your Mac device.

• This will disable Presenter View and revert you to the mirrored slide display.

Turn Off Presenter View PowerPoint Zoom

Presenter View usually works best when using two different monitors; one for the presenter and another for the audience. That way, the talking points can only be viewed by one party. With more and more meetings taking place on Zoom, the dual-monitor approach can get tricky because the presenter shares their screen with the group. Let’s find out how to turn off Presenter View in Zoom.

Presenter View has now been turned off, and you can stop sharing your presentation and exit the slideshow. The screen sharing will stop, and Zoom will pop back up.

It’s important to remember to stop sharing your presentation before exiting PowerPoint. If you don’t, whatever was displayed on the presenter’s screen will be shown to the Zoom participants.

Turn Off Presenter View in PowerPoint Teams

Microsoft updated Teams and made Presenter View the default mode when sharing presentations. The feature is quite useful as it allows participants to move back and forth within slides without disrupting the presenter. They, however, did not provide a way to turn off Presenter View on this platform. If you are looking to disable the feature, there is a keyboard workaround that you can utilize for that purpose.

To turn off Presenter View PowerPoint in Teams:

Turn Off Presenter View in Google Meet

If you are holding your presentation on Google Meet, you have the option to share your entire screen, a window, or a tab. For Presenter View, you can opt to share one window with the audience while keeping a second window with your notes private.

To turn off Presenter View, all you need to do is close the window or tab that contains your speaker note. Do this by navigating to the bottom right corner of the page and clicking on “You are presenting,” then tap “Stop Presenting.” You will now have turned off Presenter View in Google Meet.

Turn Off Full Screen Presenter View in PowerPoint

Perhaps instead of turning off Presenter View, you would prefer to exit full-screen mode instead. This would allow you to have your speaker notes handy while still having access to your toolbar and other applications.

To do this, you would need to display Presenter View in a window instead of on the full screen. Here’s how to go about doing that:

Now PowerPoint will open in a window instead of full screen, and you will be better able to manage your Presenter View mode.

Additional FAQs

What do you do if presenter view is showing up on the wrong monitor.

Sometimes things might get mixed up, and your presentation notes appear on your audience screen. You can quickly fix this by:

1. Click on “Display Settings” on your PowerPoint screen.

2. At the top of the “Presenter Tools” page, select “Swap Presenter View and Slide Show.”

Turn Off Presenter View PowerPoint

PowerPoint’s Presenter View is an amazing feature that allows you to present without losing the option to refer to your notes. However, there may be instances where you would rather have the feature off. As we have seen, disabling Presenter View can be an easy process to navigate once you know where to look.

How often do you use Presenter View when delivering virtual presentations? Let us know in the comments section below.

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Home Blog PowerPoint Tutorials How to Work with Presenter View in PowerPoint

How to Work with Presenter View in PowerPoint

Not all presenters have excellent memory recall or the ability to speak flawlessly to the audience without any cues. However, many of them are good at hiding it by using Presenter View in PowerPoint. It is a presentation mode that enables the presenter to hide speaker notes and presentation controls from the audience while leveraging the various handy features offered by PowerPoint.

How to Use Presenter View in PowerPoint

To start using Presenter View, ensure it’s enabled before you begin your slideshow. If you are new to this feature, we recommend using this option to familiarize yourself with the various navigation options for this presentation mode. This might also be helpful if the PowerPoint templates you are accustomed to using might have animations that you might want to preview in this mode to understand when to give the next visual cue.

How to Enable Presenter View in PowerPoint

To enable PowerPoint presenter view, go to the SlideShow tab and make sure the Use Presenter View option is enabled. This will ensure that you can access Presenter View when you switch your slides to SlideShow mode.

Adjust Display Settings

You can swap between the presenter view and slideshow mode or duplicate the slideshow to exit the Presenter View from the Display Settings menu from the top toolbar.

Navigate Slides in Presenter View

Like any standard PowerPoint presentation in SlideShow mode, you can navigate between slides by using the arrow keys or with a presentation remote. Presenter View also provides slide navigation buttons to move the slides back and forth.

View Taskbar in Presenter View

The Show Taskbar option at the top enables viewing the taskbar. This can be helpful if you require using the taskbar, such as to view your battery charge, see the time, enable or disable another app from the taskbar menu, etc.

Reset or Pause the Timer

Once you start your presentation in Presenter View, a timer starts showing how much time you have spent in slideshow mode. This is an excellent way to understand how much time you have consumed for your session and to keep an eye out for good timekeeping. You can also hit Pause or reset the timer anytime.

Change the Size of the Speaker Notes

How to view notes in PowerPoint while presenting? If you have any speaker notes added to your slides, they will appear in Presenter View on your screen. You can increase or reduce the size of the text via the two options at the bottom of the speaker notes pane.

Using Annotation Tools in Presenter View

PowerPoint annotation tools can be accessed from the bottom toolbar in Presenter View. The Pen and Laser Pointer Tools button gives you access to the pen, ink colors, laser pointer, and eraser and also allows you to show or hide the mouse pointer via Arrow Options .

View All Slides in Presenter View

If you need to go back and forth to find a relevant slide for an ongoing discussion or query during your presentation, you can view all slides in Presenter View via the See all slides option.

Zoom Slides using Presenter View

PowerPoint’s Zoom feature lets presenters quickly pick a portion of the slide to zoom into. Presenter View allows you to leverage this feature by instantly selecting a portion of the slide to enlarge it after selecting Zoom into the slide option. To exit the Zoom mode or hit the Esc key.

Black or Unblack SlideShow

Sometimes, you might want to turn the screen blank for a while, such as during a mid-presentation break. The Black or Unblack SlideShow option blanks the slides for your audience while continuing to show you all navigation options via Presenter View.

Toggle Subtitles in Presenter View

One of the most revolutionary features introduced by Microsoft for PowerPoint over the past decade has been Live captions. This feature enables subtitles by converting speech to text as you present. You can toggle Live subtitles on or off while in presenter view to help your audience read what you speak.

Toggle Camera in Presenter View

Like subtitles, you can also toggle the camera on or off in Presenter View.

End Slideshow in Presenter View

There are different ways to end or exit a SlideShow from Presenter View. You can hit the Esc key or click End Slide Show . Similarly, you can click the three dots at the bottom and select End Show .

More Slideshow Options

Other than the various visibility prominent menus available to navigate, annotate, and present your slides, you can also find a few additional options via More slideshow options , which are accessible via the three dots at the bottom toolbar. These include adjusting the position of the subtitles, turning your screen white or black, ending the slideshow, etc.

How to Use Presenter View on a Single Screen

While Presenter View can be enabled to work with dual monitors, you can also use Presenter View on a single monitor with remote meeting apps like Zoom. A simple method for switching to Presenter View on a single monitor is to click the three dots ( More slideshow options ) at the bottom in SlideShow mode and select Show Presenter View .

You can also switch to Presenter View on a single monitor anytime using the ALT+F5 hotkey.

The presenter can easily manage a PPT in presentation mode, with the utility to view speaker notes, annotate or zoom slides, toggle subtitles or camera on or off, and keep your audience engaged via better slideshow management. However, if you’re new to this presentation mode, a bit of practice might help you avoid confusion when presenting before an audience in Presenter View for the first few times.

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How-To Geek

Can i stop people from editing my powerpoint presentation.

Your options depend on your version of Office, but you can at least make editing more difficult.

Quick Links

Use the restrict access feature (business and enterprise only), make your presentation read-only or mark it as final, password protect your presentation, save your presentation as an image.

To preserve the integrity of your PowerPoint presentation, you may want to try to prevent others from editing it. Depending on the Office version you have, there are a few things you can do to block editing, or at least make it more difficult.

You can use the Restrict Access feature to protect your PPTX file from edits, but this feature is only available for Microsoft 365 for Business or Enterprise , and the feature must be enabled by your organization's administrator in the Microsoft 365 admin panel . That means if you're using any version below Microsoft 365 for Business, such as Home or Family, then you won't have this feature.

Related: How to Find Out Which Version of Microsoft Office You're Using (and Whether it's 32-bit or 64-bit)

If you are subscribed to a version that supports this feature, and if the admin of your organization has enabled it, you can locate "Restrict Access" under File > Info > Protect Presentation.

You can then set the restriction types and file access expiration dates.

Visit Microsoft's official doc site to learn more about Information Rights Management and how to use this feature.

Making your presentation read-only or marking it as final doesn't actually make your presentation un-editable. What this does is discourage others from making edits. It's also good for preventing accidental edits, as it makes you opt-in before you're able to make any changes to the content.

Related: How to Make a Microsoft PowerPoint Presentation Read-only

To make your presentation read-only, or to mark it as final, open your PPTX file and click the "File" tab.

Next, click "Info" in the left-hand pane.

Now, in the Protect Presentation group, click "Protect Presentation."

Once selected, a drop-down menu will appear. You can choose between these two options to make your presentation read-only:

• Always Open Read-Only:  This asks the reader to opt-in to edit the presentation, which prevents accidental edits.
• Mark as Final:  This lets the reader know that this is the final version of the presentation.

Selecting either option will prevent the reader from editing the presentation---unless they opt-in to do so by clicking the "Edit Anyway" button in the banner.

While making your presentation read-only serves a purpose, it's a weak form of protection if you want to truly keep others from editing your content.

Related: How to Unlock Read-Only PowerPoint Presentations

PowerPoint has an option that lets you encrypt your presentation and only those with the password can access it. Again, this doesn't fully protect the content within the presentation, but if only those with the password have access, the chances of the presentation being edited are certainly lower.

This password isn't stored anywhere on your local machine. Be sure to store the password somewhere safe. If you forget or lose your password, you won't be able to access the presentation again.

To password protect your presentation, open PowerPoint, click the "File" tab, click "Info" in the left-hand pane, and then click the "Protect Presentation" option.

Next, click "Encrypt with Password" from the menu that appears.

The Encrypt Document window will appear. Enter your password in the Password text box and then click "OK."

Reenter the password and then click "OK" again.

Now anyone who tries to open the presentation will need the password to access it.

This method is more secure than simply making your presentation read-only. However, you're merely preventing people from opening the PPTX file. If they have the password, then they can also edit the presentation's content. Be careful who you share the password with. If you're worried the password may have been exposed , change the password immediately.

Related: How to Check if Your Password Has Been Stolen

If you want to deliver your PPTX file to someone, but don't want them to be able to copy or edit the content (easily, at least), then you can convert the PowerPoint presentation to an image file and send it that way.

Open the PowerPoint presentation, click "File," and then click "Save As" in the left-hand pane.

Browse to the location you would like to save the file and then, in the "Save As" box, choose the image file type you would like to save the presentation as. You can choose between:

• Animated GIF Format  (*.gif)
• JPEG File Interchange Format (*.jpg)
• PNG Portable Network Graphics Format (*.png)
• TIFF Tag Image File Format (*.tif)
• Scalable Vector Graphics Format (*.svg)

Related: What's the Difference Between JPG, PNG, and GIF?

Once you save the presentation as an image, you can send it out to the desired recipients.

At the end of the day, there's no solid way to 100% protect your presentation. You can kindly ask recipients not to edit the content, password-protect your presentation so only those you want to have access to it can access it, or convert your presentation to an image or PDF , but even with these measures, if someone wants to edit something, they can always find a way.

Related: How to Save Microsoft PowerPoint Presentations as PDF Files

Restrict changes to PowerPoint presentations

If you don't want content reviewers to accidentally change your PowerPoint presentation, you can use formatting and editing restrictions.

Note:  To further restrict reviewers from making changes to your document or spreadsheet, you can make the file read-only or you can password protect it. 

Restrict permission to content in files

Select File > Info .

After you assign permission levels, select OK . The Message Bar appears, indicating that the presentation is rights-managed. If you must make any access permission changes to the presentation, select Change Permission . If a presentation with restricted permission is forwarded to an unauthorized person, a message appears with the author's e-mail or website address so the individual can request permission. If the author doesn't include an email address, unauthorized users get an error message.

Set an expiration date for a file

Select Protect Presentation , point to Restrict Access , and then select Restricted Access .

In the Permission  dialog box, select Restrict permission to this presentation , and then select More Options .

Select OK twice.

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How to disable keyboard shortcuts in a Powerpoint 2010 slideshow?

I would like to prevent the use of some keyboard shortcuts in a Powerpoint 2010 slideshow (like left and right arrows) while in full screen mode. Is it possible ? How can I do it ?

I was able to disable most of the other shortcuts (on-screen menu, and right click) but I cannot find a way to disable the keyboard shortcuts.

I mainly want to prevent the users from switching slides with the arrows. I was looking for an option inside powerpoint to generate an interactive game with hyperlinks for example. The arrows kind of break the purpose.

• keyboard-shortcuts
• microsoft-powerpoint-2010

• I realized that there are many keyboard shortcuts to intercept. Which ones do you want to keep? –  iglvzx Mar 2, 2012 at 23:37
• @iglvzx : I mainly want to prevent the users from switching slides with the arrows. I was looking for an option inside powerpoint to generate an interactive game with hyperlinks for example. The arrows kind of break the purpose. –  Matthieu Mar 3, 2012 at 1:40

2 Answers 2

I think the "Browsed at a kiosk (full screen)" option would work.

office.microsoft.com says

Setting up a slide show to run at a kiosk allows you to control whether mouse clicks anywhere on the screen advance the slide. For example, if you want the slide show to be viewed at a specific pace, set automatic timings and then set the slide show to run at a kiosk. To give users additional control, you can add navigation, such as hyperlinks or action buttons, to your slides. On the Slide Show menu, click Set Up Show. Under Show type, click Browsed at a kiosk (full screen). Note If you set up a slide show to run at a kiosk, remember to also add automatic timings or navigation hyperlinks or action buttons. Otherwise, the slide show will show only the first slide.

I'm pretty sure it also works in Powerpoint 2007 and 2010 (even though they aren't mentioned on that page).

• Yes. The Kiosk feature is also in PowerPoint 2007 and 2010 –  iglvzx Mar 3, 2012 at 2:36

Before the design of the slideshow was brought up, my answer would have worked. Now, I think that @TheElectricMuffin 's answer is the best for @Matthieu . I'm leaving my answer up for those who may be looking for a way to disable only the Next|Previous keyboard shortcuts.

This can be done using AutoHotkey :

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Microsoft Power BI Blog

Improved image mode in power bi add-in for powerpoint..

After we released Power BI add-in for PowerPoint, you told us that when you need to freeze the view of your data in a presentation as image, it is hard to find how to do it. You also raised concerns that PowerPoint shows image of your report or visual in the slide thumbnail for everyone who views the presentation.

And you know that in Power BI we listen and constantly improve based on your feedback.

Therefore, I am happy to share that we made some changes to the way that image capture looks and works to address your feedback. We believe that this change will provide you with greater control over when data is presented and to whom.

When you use the Power BI Storytelling add-in, you will notice few changes:

• For add-in with content, there is a new dropdown under the report name with few options to view the data. I will explain more about these new options in the next section.

• When opening an existing presentation with Power BI add-in, the slide thumbnail will no longer show the data. The image will show up only when the user views the slide, and after a permission check. This is true only for newly created slides. Existing slides will show the image only at the first load of the report.

• Using the “Show as saved image” option will replace the live view with the same placeholder experience, since we disabled it and override it with the new behavior. Existing add-ins that were saved as image before this update, will keep their state and will show image in the old format. The new behavior will light up only after you change the add-in back to live state.
• When you change the add-in content to image, the footer stays active, and only the report area itself is changed to an image.

Understanding the new view modes

The add-in now has 3 view modes.

The default is “ Live view ”, which means that when opening the presentation and loading the slide, the add-in gets the most recent data from Power BI. So far – no change.

In addition, there are two new options:

• Public snapshot : if you change the live view to a public snapshot, the add-in content will be changed to an image, and anyone who can view this presentation will be able to view that image as well.
• Snapshot : when you change a live view to snapshot, only people who can view the report are able to view the snapshot. Others will get a message telling them that they need to get access to the report to be able to see the snapshot. They will be able to request access directly from the add-in.

Considerations

When using PowerPoint in the web, you will be able to view the live view of the report or the snapshot (both types). But there is a current limitation, and you will not be able change from the live view to a snapshot view.

This new feature is supported from Office version 2312 (Build 17126). Make sure to run Office update to get the most up-to-date bits and enjoy this feature. Users who use a previous Office version will have the previous behavior – using the “Show as saved image” option from the add-in personalization menu.

Get the recent Office update, and check the new Image mode in Power BI add-in. Please share your feedback with us, so we can continue improving while you watch for more exciting updates.

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Deactivate auto timer on slides in powerpoint.

I am working on this powerpoint, I chose a default template but when I try to practice presenting, the slides navigate automatically. I want to manually control the navigation but can't find a way to do that.

Can someone help me with this?

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This should do it:

On the slide show tab, click Set Up Slide Show

On the Set Up Show dialog box that appears, under Advance Slides, choose Manually instead of Using timings if present

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