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What to Say When Emailing a Resume (with Examples)

10 min read · Updated on June 12, 2024

Introduce yourself professionally when you email your resume

You've written the perfect resume and tailored it to the role you're aspiring to. What should you do next? A few years back, you'd have printed it off on some quality paper, addressed an envelope in your best handwriting, posted it off, and settled in to wait for a response. These days, though, it's more common to email your resume. It's faster, it's more professional, and it's easier to share a file than a printout.

But if you're going to email your resume, what should you say? Should you attach a cover letter? How much detail should you include? 

So many questions! 

But fear not, TopResume is here to help you decide what to say when emailing a resume, and we have answers to all these questions and more. Settle in as we guide you through it.

Should I email my resume?

Yes! It's absolutely fine to email your resume when you apply for a job. In fact, it's usually preferred to printed correspondence these days. Of course, the most important point is that you should follow the instructions on the job posting. If it requests a printed resume or a resume uploaded via an online portal, you should definitely apply in line with those instructions. However, if there are no specific instructions, an email application is advisable. Just make sure you're addressing it to the right person!

General rules for emailing your resume

Before we get into the specifics, let's refresh on some general guidelines for emailing your resume to a company. After all, first impressions count, so using proper email etiquette is important.

Use a professional email address. “ HotLips69@...” may have seemed cool and funny when you set up the account, but does it really convey that you're a credible professional? If necessary, set up a new email account to use for job applications – and remember to check it regularly for responses!

Add a clear subject line. Make the point of your email clear with a logical  subject line – you could include the job title of the vacancy you're applying for, for example, or refer to the fact that the email is a job application or resume.

Choose a professional greeting. Think “Dear [name],” or even just “[name],” rather than “Hiya” or “Greetings.” While email is less formal than a letter, you still need to keep the tone professional.

Be concise. Short,  snappy paragraphs are easier to read on a screen, and no one wants to trudge through pages of waffle to find the information they need. Respect the reader's time by keeping it simple.

Add a formal sign-off. A version of “thank you” and your name is sufficient – you may also want to add your professional title, a contact number, and a link to your portfolio if you have one.

Don't forget the attachments! Make sure that you've actually attached your resume (and your cover letter, if required). Ensure they have sensible file names, too: “Jay Miller – Resume” or “J Miller – Sales Executive Resume” is more professional and easier to retrieve than something like “JM 010224 v3” or simply “Resume.” Also, double-check the file type that you're sending – check out our article  Word vs PDF  if you're not sure.

What to say when emailing your resume – the detail

So now we've reviewed the basics of email etiquette, let's get down to business. You need to know what to say when emailing a resume. Well, the exact wording will vary depending on the situation, the role, and your personality, but you'll certainly need to include the following:

Why you're emailing

Your reader may have a ton of open vacancies and is likely to receive many resumes for each one. Make their life easier by clearly stating the role you're interested in applying for. If you have a reference number for the vacancy, you can include that too.

Your elevator pitch

Briefly explain who you are , what you do, and why you're the right person for the open role. This doesn't need to take up a lot of space or be very detailed – the key thing here is to be convincing enough for them to want to open your resume document to find out more. Include whatever information is most pertinent to the role – that could be your academic qualifications, your industry experience, awards and accolades, or particular skills. Refer to the job posting to find out what the company wants to see in a successful candidate and ensure the requirements are reflected in your email.

A call to action

Encourage the reader to open your resume, reach out with further questions, or schedule an interview. This one little line can show your enthusiasm for the role, emphasize your professionalism, and prompt your reader to take the next step in progressing your application.

What to say when emailing a resume – sample messages

Do you need a bit more inspiration to craft your message? Take a look at these sample emails and use them as a frame for your own resume email. Remember, the job advert is your cheat sheet when it comes to deciding what details to prioritize here.

What to say when cold emailing a resume

To: Katie French

From: Matthew Cole

Subject: Sales resume

I've long admired XYZ Inc. as a leading supplier of home tech solutions and have heard many positive reviews about your company as an employer. To that end, I am attaching my resume in the event that a sales vacancy may soon arise.

As you can see, I have enjoyed a successful 10-year career in technology sales and am a committed user and advocate of your products. This year, I am on track to exceed my sales target by 46%. I would bring an extensive network of industry contacts and a proven ability to motivate sales teams to surpass expectations.

If there are no suitable vacancies at the moment, please feel free to keep my resume on file for future reference. I look forward to hearing from you soon.

Matthew Cole

Sales Manager, Acme Products

What to say when emailing a resume in response to a job posting

Subject: Sales Executive vacancy (Ref: ABC123)

In response to your advertisement for a Sales Executive, I am attaching my resume. As you can see, I combine eight years of sales experience with a degree in Marketing and three awards for excellence in sales roles. 

The advertised role is particularly interesting to me, as it will allow me to leverage my expertise in technical sales, provide the opportunity for international growth, and establish trusted relationships with your clients to open new avenues for revenue and increased sales.

Please don't hesitate to reach out to me if you have any questions; I look forward to discussing my suitability further with you at an interview.Thank you for your consideration,

Sales Executive, Acme Products

What to say when emailing a resume to a recruiter

Subject: Healthcare Roles

Dear Katie,

I saw on JobBoard.com that you are recruiting for several healthcare roles, and would like to submit my resume for your consideration. I combine 10 years' experience as a Healthcare Assistant with numerous industry certifications and consistently receive positive patient feedback.

I look forward to hearing from you,

What to say when emailing a resume to follow up on a conversation

Subject: Finance Manager follow-up

Following our phone discussion earlier today, I would like to reiterate my interest in the Finance Manager position and attach my resume for your consideration.

As you can see, I am currently fulfilling the Finance Manager role at XYZ Company and am looking forward to developing my career within a global organization. I have a master's degree in Business Administration, as well as extensive experience in managing the finance function within a security business. I look forward to bringing my leadership skills to your team of finance experts.

Please reach out to me at 555-555-5555 when you have had a chance to review my attached resume.Regards,

Finance Manager, XYZ Company

What to say when emailing a resume following a referral

Subject: Events Manager vacancy

Dear Ms French,

Please find attached my resume. I have been referred to the Events Manager position by one of your colleagues, John Day, who I previously worked with at ABC Inc. Having delivered many successful events with John as my manager, I'm flattered that he has now asked me to apply for your open role. 

I've recently delivered a conference for 800 international delegates and a team building event for 5 national teams, both of which were very well received and were completed within challenging budgets. I am confident that I can bring a similar level of client satisfaction to DEF Inc. and look forward to discussing the position further with you.

Please don't hesitate to get in touch to schedule an interview at your convenience,

555-555-5555

Should you attach a cover letter when emailing a resume?

Now we've covered what to say when emailing a resume, it's time to consider the cover letter. As you can see, we recommend that the body of the email be kept short and concise. If you feel the need to include more detail, you can consider attaching a cover letter as well as a resume. There's no obligation to do this unless a letter is specifically requested as part of the application instructions, but it does give you the opportunity to expand on key points of interest.

Top tip: You may like to read our article on  how to write a cover letter to make sure you get this part of your application bang on!

How long does it take to hear back after emailing a resume?

Don't panic if you don't hear back immediately! While email is a speedy way to apply, recruiters and hiring managers receive many resumes for every open role and need time to sift through them, create shortlists, and schedule interviews. That said, certain recruiters have a reputation for ghosting unsuitable candidates, or your application may simply have been overlooked, so there's no harm in following up after a week or two if you haven't heard anything.  

What to write in a follow-up email

Subject: Communications Assistant vacancy (ref: 12345)

I emailed my resume to you last week in response to your advertisement for a Communications Assistant. I just wanted to check that you'd received it, and to reiterate that I remain very interested in the role.

If you didn't receive the resume or have further questions regarding my application, please do get in touch with me either via email or by phone at 555-555-5555.

Email with confidence

Now you know what to say when emailing your resume in any situation, you're ready to apply for your dream job! Use this checklist to make sure you've nailed it before you hit the send button:

Correct email address and personalized greeting

Appropriate subject line

Clarification of the role you're applying for

Elevator pitch

Call to action

Professional sign-off

Attachments attached

Final proofread

If you feel that your resume isn't quite ready to be unleashed upon the world, why not get an expert opinion? Our free resume review will explain which areas need further work before you submit your application.

Recommended reading:

How to Write the Perfect Goodbye Email to Co-Workers & Clients

The Networking Email That Works Every Time

How To Use AI To Prepare For A Job Interview

Related Articles:

How To Write a Sick Leave Letter for Work (with Template and Example)

Guide to Writing a Great Resume with No Work Experience

Business Analyst Skills: Add to Improve Your Resume!

See how your resume stacks up.

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How to Email a Resume and Cover Letter Attachment

Sample Email for a Job Application With Attachment

Ashley Nicole DeLeon / The Balance

Depending on the job for which you're applying, you may need to attach your resume and cover letter to an email as you reach out to the hiring manager. That's often the case with smaller employers. For other employers, you'll generally apply online or via a job board, but you'll still want to know how to properly attach a resume and cover letter in case you're coordinating any interviews via email.

What's the easiest way to attach your resume and cover letter to an email message? When you're asked to send a resume or cover letter via email, follow these steps to ensure you have correctly attached your documents. You'll also want to explain what you are sending and why, add your signature to the email, and include a subject line that will get your message opened and read by the recipient.

Key Takeaways

• Most employers request a Microsoft Word document or a PDF file of your resume. 
• It's easy to save your documents in the file format requested by an employer.
• When saving your documents, use your name as the file name.
• Include a subject line that states who you are and what job you are applying for in the email message.

Check the Employer's Instructions

When you apply for jobs via email , the employer may require you to send your resume and cover letter as an attachment to an email message. It's important to send your attachments correctly, include all the information you need so your email message is opened and read, and let the receiver know how they can contact you to schedule an interview.

What's most important is to follow the employer's instructions and send exactly what they have asked for in the format it's requested. If you don't, your message may end up in a spam or trash folder.

Save Your Cover Letter and Resume

When sending your cover letter and resume attachments, the first step is to save your resume as a PDF or a Word document. The job posting should specify how to send the attachment. This way, the receiver will get a copy of the resume in the original format.

If there aren't instructions on how to send your documents, submit your resume as either a Microsoft Word document (.doc or .docx) or as a PDF file. These are the formats most commonly preferred by employers, and it's easy to save the documents and add them as attachments to your email message.

You can either save your cover letter in document format or write it directly in the email message.

Save as a Word Document

If you have word processing software other than Microsoft Word, save your resume as a Word (.doc or .docx) document. Select File , then Save As .

Save a Google Doc as a Word Document

If you don't have Microsoft Word, you can save a Word (.docx) version of a Google Doc. Select File then Download and choose Word Document (.docx).

How to Save as a PDF

Whether the employer requests a PDF file or you opt to send a PDF, here's how to convert a document file.

To save a Word document as a PDF:

• Select  File then Save As  in Microsoft Word.
• Select  PDF  from the  Format  drop-down menu.

To save a Google Doc as a PDF:

• Select  File then Download and choose  PDF Document .

Choose a Unique File Name

When saving your document, use your name as the file name , so the employer knows whose resume and cover letter it is, i.e., janedoeresume.doc or janedoecoverletter.doc.

Don't simply use "resume" as a file name because it will be hard to differentiate your resume from those of the other applicants.

Include a Subject in the Email Message

The subject line is one of the most important parts of the email messages you send to apply for jobs. If you don't include one, your message may not even get opened. 

Your email message must include a subject line, and it should explain to the reader who you are and what job you are applying for. Be specific, so the recipient knows what he or she is receiving. Employers often hire for many positions at the same time, so include both your name and the job title.

Add a subject to the email message before you start writing it. That way, you won't forget to include it afterward.

Here's what to write:

Subject: Your Name - Job Title

If the employer requests additional information, like a job ID number, be sure to include that too.

Write an Email Message to Send With Your Resume

Once you have saved your resume and cover letter, and they are ready to send, the next step is to write an email message to send with your documents.

First, open your email account. Then click on Message at the top left of the screen or click on File > New > Message .

You can either write your cover letter as part of the email message or send it as an attachment. Here's how:

Write Directly in the Email

You can either type your cover letter directly into the email message , copy and paste it from a word processing document, or if the company requests an attachment, send your cover letter and resume with the email message. So, your choices are to send a cover letter attachment or to use the email message as your cover letter.

If you are attaching a cover letter, your email message can be brief. Simply state that your resume and cover letter are attached. Offer to provide additional information and let the reader know how you can be contacted.

Be sure to follow the directions in the job posting for how to apply when sending your cover letter and resume or your application may not be considered.

Adding Your Signature to the Email

It is important to include an email signature with your contact information, so it's easy for hiring managers and recruiters to get in touch with you.

Include your full name, your email address, and your phone number in your email signature, so the hiring manager can see, at a glance, how to contact you. If you have a LinkedIn profile , include it in your signature. Do the same with any other social media accounts you use for career and business purposes.

Sample Email Signature

Jared Harshbarner jared.harshbarner@email.com 617-123-3790 linkedin.com/in/jared.harshbarner

How to Add Your Signature

To add your signature to your email message, click on File > Insert > Signature if you have a signature saved that you use for job searching. If you haven't created an email signature, type your contact information (name, email address, phone, LinkedIn) at the bottom of your message.

Attach Your Resume and Cover Letter to an Email Message

Once your email message is ready to send, you need to attach your resume and cover letter to your message:

Click on Insert > Attach File. Your email client will display a list of files in the default file folder of your computer. If your resume and cover letter are stored in a different folder, click on the appropriate folder.

Click to select the file you want to add to your email message , and then click on Insert to attach the document to your email message. Take the time to carefully proofread the message before you send it.

Before you click Send , send the message to yourself to be sure all the attachments come through, and your email message is perfect.

Send a copy of the message to yourself, as well as to the company, so you have a copy for your records. Add yourself as a BCC (blind carbon copy) by clicking BCC and adding your email address.

Then click Send , and your cover letter and your resume will be on their way to the employer.

Review a Sample Email Message

Here's a sample email message sent with resume and cover letter attachments to apply for a job.

Subject: Sarah Smith – Museum Docent

Dear Ms. Cooper,

I’m writing to apply for the summer docent program at the Museum of Local History.

I have extensive docent experience, having volunteered at both the Harbor Museum and ABC Art, and have led tours both as a student leader and a member of the town historical society. In addition, I’m a lifelong town resident and an enthusiastic amateur historian.

I’ve attached my cover letter and resume for your review. I hope you’ll contact me at your convenience to discuss the program and arrange an interview. Thank you for your time.

Sarah Smith sarah.smith@email.com 555-555-1234 linkedin.com/in/sarahsmith

Frequently Asked Questions (FAQs)

Is it better to send a word document or a pdf to apply for a job.

A PDF file retains the format of your resume and letter, so the recipient will see them as you wrote them when they open the file(s) you sent. A Word document is easily read by the Applicant Tracking Systems (ATS) that employers use to manage job applications. What's most important is to follow the company's application guidelines.

How can I be sure my documents are formatted correctly?

Send a test message, and email your resume and cover letter to yourself before you send it to the employer. That way, you'll know your documents are formatted and attached correctly.

ZipJob. “ Should You Send Your Resume as a PDF or Word Doc? "

Google. " Create, View, or Download a File ."

Microsoft. " Save or Convert to PDF or XPS in Office Desktop Apps ."

Adobe. " How to Convert a Google Doc to a PDF ."

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What To Write in an Email When Sending a Resume to an Employer? (+3 Email Templates)

• Klara Cervenanska , 
• Updated September 3, 2024 7 min read

Wondering what to write in email when sending a resume ? We’ll let you in on a little secret — it takes more than just attaching your CV and hitting “send”. 

In fact, knowing how to compose an email for sending resume can be the difference between landing an interview and getting ignored. 

Sometimes employers provide clear instructions on what the email format should include. If that’s the case, follow the employer’s directions closely. 

But if you can’t find any instructions, don’t worry — you can follow the best practices described in this article!

We’ll show you exactly what to say in an email with resume so you come across as professional and confident. Plus, we'll also give you 3 simple email templates you can download to make sure you know exactly what to say when emailing a resume.

Table of Contents

Click on a section to skip

3 sample emails for sending your resume to recruiters:

How to email a resume: a few tips to keep in mind before sending the email.

• Write an effective subject line. It's the first thing they're going to see

What to write in an email when sending a resume to an employer? Follow these 5 steps

Attaching files — resume and cover letter, what should you do before sending your email, watch out for these common mistakes.

• Key takeaways: What to write in email when sending resume?

Need an sample email to send a resume for job? Feel free to use any of these templates as your first draft.

Just click the red button below each sample and adjust the text to your liking. 

#1 Template of an email to send with your resume

#2 template of an email to send with your resume, #3 template of an email to send with your resume.

Additionally, these 10 more job application email templates will give you the help you need at any stage of the hiring process.

Finally, if you already have a fantastic LinkedIn profile but no resume, there's no need to write your CV from scratch. You can  convert your LinkedIn profile into resume  in seconds.

Before we show you what to say in an email with your resume, let’s cover a few quick tips that’ll set you up for success:

• Find out who's going to be the recipient of your email. Try to find the hiring manager's contact details so you can address them by name. A slightly more personal approach can decrease the chance of your resume being forgotten or disposed of.
• Remember that your email address needs to be professional. Emails like julezizcoolz@yahoo may've been cool in 2005, but not anymore. Instead, create a professional email address that consists of your first and last name.
• You should also consider when to email your resume. In general, you want your email to be among the first ones they receive that day. This means you should send it very early — ideally before 8am.
• The same applies for days of week. The later in the week you send your email, the lower the probability that someone reviews it. This is why you should send it very early on a Monday morning.

Of course, if it's a first-come, first-serve kind of job application, don’t wait around too long. But when you can, taking a moment to think about what to write in an email when sending resume can really give you that extra edge. Key takeaways:

• Look up the hiring manager's contact details;
• Your email address needs to be professional;
• Send it on a Monday, ideally well before 8am;

Write an effective subject line. It's the first thing they're going to see

Sure, the subject line is just a tiny part of the whole email. However, it's also the very first thing the recruiter is going to see. That's why you want the subject line of your resume email to be absolutely spot on.

First of all, check the job posting for instructions regarding the submission. There may be a preferred subject format the company uses. If that's the case, then you need to stick to it.

However, if there are no instructions, you should stick to the standard format for subject lines :

• Subject: ‘Job application’ – Job title, Job ID (if applicable) — Your Name
• Example: Job application – Office Manager, Job ID #1553 — Ian Lumberjack
• Example (with referral): Referral from John Wick: Job application – Graphic Designer, Job ID #1554  — Nina Hughes

If someone recommended you for the job, definitely make this clear in the subject line. You can add your title or qualification if you wish — but remember, keep the subject line succinct.

We can check your resume for you.

Scan your resume for issues and see how it compares against other resumes in our database.

Stuck on what to write in an email when sending a resume? No worries, we'll break it down into smaller steps so you can craft the perfect email without any problems. 

Firstly, to make your email a bit more personal, you want to address its recipient by name. Look at the company website or LinkedIn and try to find the contact person. However, if you can't find this information, it's perfectly fine to address your email without a name .  

In the first short paragraph you should state who you are, why you're sending this email, and what the email contains.

Thirdly, you need to present your best and proudest achievements. Of course, only mention those achievements that are relevant for the job. Close this paragraph by saying what value you would bring to the company and which skills you will use to accomplish this.

In the closing paragraph you need to say that you're looking forward to hearing back from them and meeting in person. You may add a captivating call for action but be careful not to sound rude or overly keen.

Finally, end your email with a classic signoff, like “Yours faithfully,” or “Yours sincerely.” Also, remember to include your contact details: your name, your job title, email address, phone number, and LinkedIn profile (optional). 

Remember, you want to keep the body of the email short and succinct. Don't go in too much detail otherwise you might loose the hiring manager's attention. 

Keep in mind that you simply cannot elaborate on every accomplishment and every work experience due to limited space. The email needs to be informative and concise.

This should go without saying but, don't forget to attach your resume to the email!

You might think to yourself: “Well, of course! ” But when you're busy figuring out what to write in email while sending resume, it's easy to overlook the basics.

Here are more valuable tips to guide you:

• Consider whether it's relevant to also attach your cover letter . When you apply for a job in bigger companies you may actually benefit from sending your cover letter as well as your resume. Just remember not to repeat yourself too much in your email body and your cover letter.
• Avoid naming the attachments generically or randomly. Names like fghjvh.pdf or resume2.pdf can make it hard for the hiring manager to find these documents later. Name your attachments in a way that makes them easy to find — Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf
• The best format for sending your resume and cover letter is .pdf or .doc. We suggest saving your documents as PDFs, since it's a universally accepted file format, it's easy to open and will not distort the formatting of your documents.

If you’re considering sending a video resume , you should know  how to convert video to MP4 , as it’s the most common format supported across different browsers and devices.

Keep in mind that files should not be larger than 10MB. Otherwise  they might be considered suspicious.

Last but not least, before sending it out, get your resume analyzed to make sure it contains everything it should.

Key takeaways:

• Resume and cover letter need to be sent as attachments;
• Name your attachments in a way that makes them easy to find;
• Save documents in the PDF format;
• Files should not be larger than 10MB.

Before you send the email with your resume and cover letter, you should check it for any spelling or grammatical mistakes .

Having bad grammar is definitely not something you want to be remembered for. Ask a friend to proofread all your documents . It can make a big difference. 

Additionally, it may be a good idea to send yourself a test email to see whether the formatting and layout of the email is up to the expected standard.

Don't forget to test download and open your files. Check whether you've attached the right file(s).

Also, avoid using any colorful fonts, pictures or emoticons. 

Once again, when you’re figuring out what to write in mail while sending resume, it’s easy to make silly mistakes. But, unfortunately, even the smallest errors can seriously hurt your chances. 

That's why you should watch out for these common pitfalls:

• Sending large attachments . Attaching a huge file can clog up the recipient’s inbox or even cause your email to bounce back. So, keep your resume file size under 10MB.
• Sending a generic email. Another big mistake is sending a generic email without tailoring it to the specific job or company. This shows a lack of effort and interest. Always personalize your emails!
• Not following instructions. If the job posting asks for a specific subject line, file format, or any other detail, do as instructed! Because ignoring these guidelines can make it seem like you didn’t pay attention or don’t care enough to follow through.
• Using a tone that's too casual. While it's great to be friendly, you still want to come across as professional and respectful. Slang, emojis, or overly informal language might make it seem like you’re not taking the application seriously. 
• Sending your email without proofreading. Taking a few extra minutes to carefully review your email can make all the difference. After all, it’s your first impression, so make sure it’s a good one!

By avoiding these common mistakes, you'll ensure your email makes a positive impact and improves your chances of landing that interview!

Key takeaways: What to write in email when sending resume ?

Sending your resume attached to a well-written email can be a very effective strategy. It can help you find a way around ATS algorithms that filter out unsuitable resumes before they can even get to an HR employee for evaluation.

So how do you write one?

• Before you start writing the email, make sure you know who to address. Knowing the hiring manager's name will make the email feel more personal and decrease the chance of it being forgotten.
• Your resume address should sound professional. Send your resume email early on a Monday morning for maximum effectiveness.
• We have provided you with email templates. No matter which one you choose, remember — keep the email short, informative and professional.
• Attach your resume and cover letter in the PDF format and name them in a way that makes them easy to find, for example  Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf
• After you have written the email and attached the documents, ask someone to proofread it for you to avoid any grammar errors and typos. Lastly, send yourself a test email to check the formatting and test download the files. 

After you send in your resume, cover letter and your job application, wait for a couple of days before sending a follow-up email .

Christy's word of advice

For bigger companies, your application will probably be forwarded straight to the ATS, so just a short email referencing the attached cover letter/resume is fine. An exception is if you’ve been referred to them directly, in which case, keep it formal but mention the referee’s name. For smaller companies where your application is more likely to be manually reviewed, showing a bit of personality will help you to stand out.

Christy Morgan, Resident HR Expert

Concluding thought — even if you construct the perfect email to send with your resume, you still need to make sure you have an impressive resume and cover letter.  

We've got you covered. Check out these articles to help you create the perfect resume and cover letter:

• How to Write a Resume: The Only Resume Guide You’ll Need in 2024
• The Only Cover Letter Guide You’ll Need in 2024 (+Examples)

When emailing your resume to a hiring manager, start with a formal greeting using their last name. In the first paragraph, briefly introduce yourself and explain the purpose of your email. Next, highlight your most relevant and proud achievements, linking them to the value you can bring to the company and the skills you'll use to achieve this. Conclude by expressing your eagerness to hear back and the hope of meeting them in person. Sign off with "Yours faithfully" (US English) or "Yours sincerely" (British English), and include a professional signature with your contact details.

When sending your resume to a hiring manager via email, the subject should always include your name and purpose, e.g. Job application – Job title — Your Name .

In your email when sending a resume with a reference, briefly introduce yourself, mention the position you're applying for, and how you came to know about it. Specifically mention your reference's name and your relationship with them . Then continue by highlighting your most relevant and proud achievements, linking them to the value you can bring to the company. Conclude by expressing your eagerness to hear back and meeting them in person. Sign off.

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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How to Email a Resume to an Employer [Template + Examples]

3 key takeaways

• Before you email a resume, consider seven best practices.
• Follow five steps when writing a resume email.
• Teal’s Job Application Tracker with email templates and AI Resume Builder can help you create a resume and email for every stage of the application process.

While today’s job application process typically starts in an online portal, it’s sometimes beneficial to email your resume and cover letter.

In this guide, you’ll learn how to email a resume in ways that increase your chances of progressing in the hiring process.

Need to send your resume via email? Try Teal’s free Job Application Tracker with email templates to craft the perfect message in the same place where you write and manage your resume.

How to send a resume email

When you email your resume and cover letter, you’re pitching yourself for the job. 

Here are some tips to keep in mind when preparing an email to a recruiter or hiring manager:

• Use a professional email address. Avoid sending your resume using an email you created when you were 15. Don’t use one that includes anything unprofessional. Your email address should be your full name, or a variation, so you’re clearly identifiable. 
• Pick an optimal send time. You want to be at the top of the hiring manager’s inbox. That’s why early morning is the best time to send a resume email. If you’re working on it during other hours, consider scheduling the email. Gmail allows you to do this easily.

• Choose the right day. Let’s be real. Most people are busy on Mondays and winding down on Fridays. So your best bet is to send your email Tuesday through Thursday.
• Follow instructions. Some job listings have specific instructions on how to email a cover letter and resume. Some even request you include a word or phrase in the subject line. Your ability to focus on the details and follow instructions properly can set you apart. 
• Double-check. Typos happen and so do other digital mishaps. Use a tool like Grammarly to spell check and ensure your grammar is correct in your email, cover letter, and resume. Open your cover letter and resume and make sure the formatting looks good. Put the email address in last so you don’t accidentally send an incomplete email. 

Pro Tip: If you accidentally send an incomplete email using Gmail, you’ll see that your message has been sent and the options to “Undo” or “View Message” in the bottom left. Click “Undo” right away to unsend your email. 

These email best practices can help you start on the right foot. This is your first interaction with a company and you want to give a positive impression.

How to email a resume (7 tips)

Emailing a resume may seem simple, but there are nuances to consider when applying to a specific job. 

Here are top tips for sending a resume via email:

1. Create a well-optimized and formatted resume 

Resume creation is one of the most important things job seekers need to focus on. Your resume needs (not should) to be well-optimized and formatted. That means two things:

• Tailor each resume to match the job position
• Your resume is scannable and easy to read 

Using a resume template that fits your needs can help simplify the process. Teal offers a variety of templates to choose from, so your resume is easy to read and you don’t have to worry about the design and formatting all on your own. That way you can include the required sections and format your resume based on your desired role. Create a perfect resume using resume templates .

2. Tailor your resume

Using Teal Analysis Mode and Matching Mode, you can easily create a well-optimized resume. Just enter the job description and get a Match Score on your resume. Plus, you’ll get keywords and tips for how to improve your resume so it can stand out. 

Start by using Teal’s Resume Builder. Simply upload your LinkedIn profile or existing resume and get a customizable resume. From there, you can make changes and access the Analysis and Matching tools. 

3. Prepare your resume for email

Your resume format matters. In a single document, you’re sharing highlights of your career journey and relevant skills. Choosing the right one can grab a hiring manager’s attention. Some common resume formats include:

• Chronological resume
• Functional resume
• Combination resume 

These formats showcase information in different ways. Based on where you’re at in your career and the job you’re applying to, you can choose which format is ideal for your situation. 

Once your resume is ready and your resume emails optimized, the question remains:

Should you send your resume as a Word or a PDF file?

People often wonder what’s the best format to send a resume. First, go back to the job listing and see if there are instructions on how to email a resume. Some listings might say which format they prefer. If there’s no preference listed it’s up to you. But there are some things to consider when deciding between sending a PDF or Word doc for your resume file. 

Nicholas Hopkins, director and head of contract recruitment at VIQU IT Recruitment suggests using a Word Document for some important reasons: 

"You'd be surprised, but people still include personal details such as age. If the recruiter is committed to upholding diversity recruiting, they may also need to remove information such as your name, name of your school or university, and start and end dates for job experience. This is to limit potential occurrences of unconscious bias. Some common mistakes I have found people make when emailing their resume are including pictures or not including information on how recruiters can contact them."

Scott Lieberman, founder of Touchdown Money hires people for his small business and has been on the HR hiring committee of various companies for over 10 years offers a different point of view:

“Use a PDF formatted resume to attach to the email. A PDF ensures your resume is opened with the same formatting as you typed it.” 

So if you’re applying directly to a company, you might consider using the PDF format. You can feel confident that your formatting is intact. On the other hand, if you’re emailing a resume to a recruiter a Word Document may be a better option. 

Ultimately, the type of file you send is secondary to the contents of your resume. Make sure your resume looks organized and legible and that it’s optimized based on the job description. 

4. Write an effective email subject line

Emailing a resume won’t do much good if nobody opens the email. That’s where creating a clear and concise subject line helps. 

Avoid these subject line mistakes when emailing your resume:

• Leaving the subject line blank
• Only putting “job application”
• Very long subject lines

Instead, keep the subject line simple using this formula:

[Full Name Application]: [Adjective] [Job Title]  [Seeking New Opportunity at] [Company Name] [Job ID if available]

Email subject line examples :

Brad Smith Application: Collaborative Software Engineer Seeking New Opportunity at Google #530 Katie Johnson Application: Results-Driven Social Media Manager Seeking New Opportunity at Buffer  Jerry Johnson Application: Dynamic Program Director Seeking New Opportunity at LA Phil 

That’s the basic formula. You can tweak it to your liking, but leading with the most important details can make sure it’s not overlooked or confused for spam or promotional email.

Remember, companies may be hiring for multiple positions, so listing the job title can be helpful. Including your name makes it easier to search and listing the company name makes it specific. Lastly, adding an adjective and verb can give them a taste of who you are and what you can do for the company. 

For more tips on crafting an effective subject line, check out this guide on email subject for job application.

5. Email the right person

To help your email stand out and be more professional, email the person most involved in the hiring process. If the hiring manager’s name is listed on the job description, use it when addressing your email. Copy and paste carefully to avoid any misspellings. 

If you don’t see a name but there is a job title, do a little research and see if you can find the contact. For instance, find the company’s LinkedIn page and search through the employees for the title the role would report into or recruiting titles. If no contact details are available, use “hiring manager” or “recruiter.”

6. Give context

Don’t just shoot off an email saying “Resume attached!” An email is a short-form style of communication. It’s essential you lead with your point and why it matters to them. Don’t assume they’ll connect the dots, share concise context in the email and subject line.

Resume email example:

Dear Hiring Manager,  My name is [Full Name] and I saw the [Job Title] position listed on [Website/Where you found it]. As a [Job Role] with [X years of experience], I’d love to be considered. Attached you can find my resume and cover letter. Thank you for your time and I look forward to hearing from you. Sincerely,  [Full Name] 

7. Optimize and attach the resume file

Your resume should be 10 MB or less. If your PDF file size is too large, use a compression tool to make it smaller. It should be small enough to send without compromising on quality or the ability to read it. It’ll be of no use if someone downloads your resume but can’t read it properly.

Additionally, your resume file name should be clear and include your name, job position, and company. Instead of a jumble of non-descript numbers and letters, it should look something like this: 

BradSmithResume_SoftwareEngineer_Google BradSmithSoftwareEngineerResume_Google BradSmith_SoftwareEngineerGoogle

Having a clear naming convention can make it easier to find your resume for all parties involved. It also shows you’re being specific and applying for a particular role at a company, instead of sending off the same resume to several companies. 

When you’re about to attach your resume to your email, do so carefully. You don’t want to send the wrong attachment or the wrong version of your resume. You can be extra careful and send yourself a test email with your resume. 

Here’s how to send an email and attach your resume in Gmail:

• Log in to Gmail
• Click on the “Attach files” icon (look for the paper clip at the bottom of your email)

• Select your resume
• Press “Open”

After following those steps, your email should have the attached resume ready to send. Teal can help you create various versions of your resume and ensure it’s the right file type.

Consider emailing a cover letter

While emailing your resume, you should consider emailing a cover letter as well. If this is in the job listing, this is a must. Even if it’s not a requirement, attaching a cover letter can provide more context about your experience and bring your resume to life. 

The key is to include your cover letter as another attachment. Many people copy and paste their cover letter into the email body or combine it with their resume file. This should only be done if instructed to do so. It’s better to keep your message short and sweet and provide all job application materials as attachments. 

This makes them easier to download and share with other staff members. It’s also just a cleaner and more organized way to apply for a job.

What to write in an email when sending a resume

Here’s a step-by-step guide on what to write in an email when sending a resume.

Step 1: Address the hiring manager or recruiter

Your email should start with a friendly salutation like “Dear” and the email recipient. If you have the contact’s name, use it so it’s clear and personal. When there’s no name given, you can use hiring manager or recruiter. Avoid writing “To whom it may concern” which feels impersonal. 

Dear Hiring Manager,  Dear Recruiter,  Hiring Manager,  Recruiter,

Step 2: Write an intro

Your intro is where you set the stage. You’re establishing your reason for contact. Write clearly about your intentions and the purpose of your email. Here are some sample emails of several different situations and how to send a resume through email.

If inquiring about a job

I’m reaching out about your [job title] position listed on [website] and would love to learn more.

If applying for a job

I saw your [job title] posting on [website] and I’m interested in applying. 

If following up on a job

I wanted to follow up about the [job position] at [company]. Please let me know if there are any updates. 

Step 3: State your purpose for emailing

The body of an email is where you get to the heart of the matter and provide more details. 

I’m interested in the position and would love to know the best way to apply and submit my application. 

After reviewing the job description, I believe my skills and abilities would benefit your organization. I’ve attached my cover letter and resume for review.

I’d love to meet with your team to discuss my experience further. 

Step 4: End the email

The close of your email should remind them of your interest in the position—and have a dose of enthusiasm and gratitude so you leave a positive impression. 

I look forward to hearing back from you and learning more about the opportunity. 

I would love to discuss how my experience can be an asset in this position. Thank you for your time and consideration!

Let me know if you need anything else or have any questions. 

Step 5: Sign off

Your sign off can include “Sincerely” or “Best” and list your contact information. 

Example sign off :

[Full Name] [Email] [Phone Number] [LinkedIn profile, optional]

Tips on writing a resume email

The salutation and signature are easy enough, but the body of the email is where you’ll get more specific. You want to keep your message clear and inspire a call to action, which in most cases is a response, an interview, or a job offer. 

Tips to keep your resume email professional and concise:

• Keep it brief
• Don’t reiterate what’s in your cover letter
• Avoid sharing too much of your resume in the body of the email
• Aim for three to five sentences
• Don’t copy and paste your cover letter in the body, unless instructed to do so

Teal’s Email Templates feature can give you a head start. Inside the Job Tracker , you'll find email templates for applying for a job, following up on an application, following up after an interview, and even resigning from your job , and giving two weeks notice . That way, you don’t have to start from scratch or reinvent the wheel, so you can use your time elsewhere. 

How to follow up on your resume email

After sending an email with your resume and cover letter, the waiting game starts. It can be nerve-wracking, but there is one thing you can do (sparingly) to feel a little more in control—follow up. 

The art of email follow-up is crucial. You want to be enthusiastic but not too eager. Polite and not pushy. To follow up, send a well-written email using the email address you used to send your application materials.

Example follow-up email:

Dear [Hiring Manager’s Name],  Hope you’re doing well! I submitted my resume and job application materials for [job title] a few weeks ago. I wanted to check in and see if you have any updates on the hiring process. I’d love to chat with your team further about the role. Best,  [Full Name]  [Contact information]

Sending a follow-up may help you get a response so you know where you’re at in the process. It’s also about taking a proactive approach to your job search. In fact, some hiring managers expect interested candidates to follow up after an interview. That said, don’t overdo it. In most cases, you should wait until they respond before checking in again.

What NOT to do when sending a follow-up email after applying for a job:

• Use a different email than the one you used for your application
• Send an email too soon (wait a minimum of a week, but two to three weeks might be better) 
• Be demanding
• Forget to include your contact information
• Fail to mention the specific job posting 

For a detailed breakdown on following up on an open role, check out this guide on how to follow up on a job application .

Create a resume you’re proud to send

Learning how to send a resume the right way can mean the difference between getting a response and getting lost in the void. When applying for a job, communication matters. The way you send an email, what you say, how you say it, are all considered before you get an interview. 

So make sure your message gets your point across with an optimized resume that’s named properly and attached to the email. 

To help you feel confident and create a resume you’re proud of sending, use Teal’s Resume Builder. Importing your LinkedIn to create a resume has never been easier and using the range of templates can help you design something that feels like “you.” Also, see how your current resume matches the job description, so you can make improvements and boost your chances of a callback. 

Using both the Resume Builder and Email Templates feature is a winning combo that can remove some of the pain of creating a resume and sending professional emails. 

Sign up for Teal today to access resume and email templates.

Frequently Asked Questions

What should i write in an email when sending potential employers a resume.

In an email sending your resume, write “My name is [Full Name] and I’m interested in applying for [Job Title] at [Company Name]. Given my [years of experience], I think I’d be a great fit for this role and would love to talk further. You can find my resume and cover letter attached to this email. I look forward to hearing from you and discussing this further.”

How do you professionally say my resume is attached?

When sending your resume via email, let the email recipient know which documents are attached by saying “My [resume, cover letter, etc] are attached to this email for review.

Is it okay to email your resume?

You always want to follow the instructions provided by the company in the job listing. If the job posting states that you should send your resume via email, it’s not only okay but also necessary to follow those instructions. Other companies may prefer you use their job portal or other online method to submit an application.

Does it matter what time you email a resume?

When you send a resume matters. It’s ideal to send it first thing in the morning so it has a better chance of being seen. This may help your email stay at the top of the inbox instead of getting lost among unread emails. If your email provider allows it (Gmail does), schedule your email to send the next morning if preparing the email later in the day.

Melanie Lockert

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How to Send a Cover Letter Email

You only get one chance to make a first impression which is why your  cover letter email  is so important.  Emailing a cover letter  is your chance to show why you’re the  best candidate for the job  and to demonstrate that you’re a professional who is serious about the application.

The  email cover letter  should provide information on your expertise, such as your  qualifications, skills, and experience  as well as the reasons why you’re applying for the role. You need to show the employer why you’re a good fit for the position and to  grab their attention  so they look at your resume.

Candidates are often too quick to  send an email cover letter . This is a mistake. It is worth spending some time  focusing on each aspect  of the  cover letter  to ensure it’s up to scratch. In a competitive job market, marginal gains are everything.

Your  professional resume  is still the  most powerful tool  you have at your disposal when you’re job hunting and using a  resume builder  is an effective way of nailing it. Your  cover letter  needs to work in tandem with your resume.

How to send an email cover letter

One of the most important pieces of cover letter  advice  is to always  follow the employer’s instructions . Failure to  follow basic instructions  during the application process gives the wrong impression. It seems sloppy and unprofessional.

Sending an email cover letter and resume as attachments

If the instructions in the job posting say to  include your cover letter as an attachment , then do so. Either include it as a  Word document or as a PDF . As you’ll include both your  resume and cover letter  it’s important to clearly name both files (e.g. petergreencover.pdf and petergreenresume.pdf).

Sending an email cover letter as the main email

If the job posting instructions don’t state whether to include your  cover letter as an attachment , it is best to  copy and paste your cover letter  and include it as the main email, with just your resume attached. This way, when an employer double clicks on your application email, they will instantly see your  attention-grabbing cover letter .

How to write a an email cover letter for a job application

A  professional cover letter  should follow a clear  cover letter format . It should start with a header, an opening paragraph (why you’re applying), a second main paragraph (why you’re the best candidate), a closing paragraph (thank them for their time and state what’s attached), and an electronic signature.

Before you start writing it, you should carefully read through the job posting and  identify the key job requirements . You should then analyze your own expertise and be ready to show  how your skill set matches the job . Each cover letter should be tailored for each application.

You should choose some examples of when you’ve demonstrated  each key requirement  and include them in your cover letter. This is  much more convincing  than just saying you’re innovative, creative, or dynamic.

Don’t send a boring cover letter that starts with: 

“My name is Maria Smith and this cover letter is intended to express my interest in the Finance Manager position as listed on Glassdoor. I believe my background in technology companies and finance experience makes  me an ideal candidate for this role.”

Use the introduction to capture the attention of the reader . You can use a sentence showing that you’re aware of their company and why you’re interested in them specifically and to briefly introduce your value proposition.

In the  second paragraph , explain why you’re the perfect fit. Ask yourself the following questions:

• What are some programs/initiatives  you worked on that have had a big impact?
• Did you get promoted fast?
• What skills do you have that match the requirements of the job?
• Did you save  time or made money for your organization?

In the  last paragraph , you can tell the hiring person that you’d love to be considered for the role.

Cover letter email example

Get more  cover letter examples  advice in our guide with tips and information about all aspects of a good cover letter structure.

Subject: Customer Services Position: Jane Cooper

Dear Ms. Wilson,

I would like to express my interest in the position of Customer Service Representative which is advertised on LinkedIn. I believe that my four years of experience in customer services and my positive attitude make me the ideal candidate for this position.

I am used to working in a target-driven environment and have surpassed my personal targets for three consecutive years. I have also won two ‘Passion Awards’ for my approach towards delivering excellent customer service. My strong communication skills, which have been recognized through consistent positive feedback from our customers.

Thank you for taking the time to consider my application. Please find a copy of my resume attached. I look forward to having the chance to discuss what I can bring to the role in more detail.

Sincerely yours,

Jane Cooper

Write your cover letter

Introduce yourself to the recruiters using one of our professional templates.

Related Blog

How to write a great job application email (with examples)

Since the surge in numbers of the remote workforce, sending out resumés electronically has become not only practical, but essential.  Outstanding job application emails are an effective way to express your intent and share your qualifications.  

Jobseekers and hiring managers enjoy several benefits when applications for work are submitted via email. First, the convenience is unrivalled. Second, human-resource recruiters can use keywords to filter candidates whose skills and experience match the role. Third, jobseekers can tailor-fit their resumes to company requirements or hiring managers to help them stand out. 

But such ease also has its drawbacks, such as wider competition. Why should they click  your message amidst the barrage of job application emails? From tone and use to sample applications, here’s a guide to emailing a compelling job application message to get your foot in the door.

• What is a job application email?
• Before you begin

The body of the email

The closing paragraph.

• Attaching your resumé and other documents
• Proofreading and editing

The follow-up

• Job application email template

Frequently asked questions

What is a job application email  .

A digitised cover letter is another name for a job application email. It explains your intentions and introduces your background and expertise before you break down the specifics of your resumé. 

However, it’s not as simple as converting a hard copy to an electronic format.  Numerous studies reveal that people don’t consume hard and soft copies in the same way. The latter requires less energy and focus, which is why you should put your most compelling and role-specific skills and experiences at the top of your email. Moreover, many recruitment professionals depend on software or an  Applicant Tracking Systems (ATS) to filter applications.

Importance of a well-crafted job application email

Your job application email should shine, whether it will be read by a human or a computer. Crafting a cleverly worded and properly formatted message is imperative if your goal is to impress any hiring manager and outsmart any software. Understanding the role’s requirements and the company’s ethos and culture vis-à-vis your skills will help you figure out the best way to frame your message.

Why first impressions matter 

Your job application email is the first thing the hiring manager will see. More than your qualifications, which will be further detailed in your resumé, your message will convey your character, confidence, and grit. In a few hundred words of text, recruiters can see how well you looked into the role and the organisation, how thorough you were with assessing your skill set, and even how meticulous and detail-oriented you are – so no typos or grammatical errors, please.

It’s the first hurdle you must clear before proceeding with the rest of the application process.

Before you begin  

Gone are the days when you could write a single cover letter to send to all companies. Now, you score bonus points for customising your message for each application. Did you read about the organisation’s charitable work? Mention why it resonates with you. Small details can make a massive difference.

So, before you even start composing an email for a job application, do your due diligence.

Research the company

1. Understand the company values and culture.

Millennials and Gen Z currently make up most of Singapore’s workforce. Unlike boomers who prioritise long-term security, the younger generation’s goals include work-life balance, flexibility, and organisational culture. They tend to thrive in companies that support causes that they themselves believe in. The  synergy between company culture and personal credo has never been more important than in today’s labour landscape. 

Hence, studying a workplace’s values can save you time and effort. If you find a company whose philosophy resonates with you, highlight this in your job application email. For example, if you discover that the organisation underscores mentorship and training programmes, you can connect these with your love for continuous learning.

2. Identify key aspects of the job.

Read the job description thoroughly, and note the traits and technical skills that it mentions. Attention to detail? Proficiency in JavaScript? Background in digital marketing? Briefly explain how you caught a small but significant typo in your company’s press release. Add how you helped design a webpage. Include the number of years you spent in web advertising. Try to work these keywords into your email to get through the ATS. You can also  use power words to emphasise your tenacity.

3.   Tailor your application to the specific company and role.

Think about how you want the hiring manager to give your email special attention. Try to exercise the same courtesy when you submit your job application. You can create a more meaningful connection with recruiters when you design your application according to the company's needs. Moreover, you can use it to show who you are as a person, not just as a potential employee.

Gather necessary information

1.   contact information for the hiring manager or hr department.

Reaching the right person is crucial when applying for a job through email. Get the contact information of the HR department, if not the hiring manager themselves. If someone in the company referred you, mention their name in your message and copy them in the email. According to  Harvard Business Review , employee referrals are usually more successful than regular applications by 70 per cent.  

2. Relevant job reference number or code

Some agencies or companies, especially ones with a broad range or which are actively hiring, employ job codes to organise the vacancies. Check the job description for a reference number and include it in your job application email. It might be one of the ATS filters, too.

3. Formatting guidelines or specific requirements from the job posting

Nothing proves your thoroughness better than following instructions about the application. Did they specify a file format? Did they detail a file-labelling system? Don't shrug these off. Hiring managers gave these instructions for a reason. They might set aside your application for simply overlooking them.

Craft the perfect subject line 

The subject line is the first touchpoint for any job application email. It has to be catchy yet concise, and must relay your intention in 41 characters – the optimal length for a subject line. 

 Check if the job description specifies a subject line format. If it doesn’t, indicate your purpose, the vacancy, and your name. For example, you can write, "Job Opening_Data Scientist_Mark Huang." If the role has a reference ID, you can write, "Job Applicant_Data Scientist #4545_Mark Huang." Your name is also in the “sender” slot, so don't worry if it gets cut. It goes without saying that you should use a  professional-sounding email with your actual name when sending out job applications online. 

Depending on the company culture, you can also personalise the subject line. Add the hiring manager's name to catch their attention. You may want to show your edge up front, like writing "Summa Cum Laude in Creative Writing for Copy Editor Job."  

The greeting

Always address the hiring manager by name if you know it. This shows your effort and confirms that your message isn't a generic template. Include titles, such as Ms, Mr, or Dr if necessary. You could also add university or professional degrees, such as MBA, MSc, or PhD. If the company is more casual, you may skip formal titles – ask a current employee how it’s done, if you can. As a general rule, go for politeness. 

If you are unsure of the hiring manager's gender identity, opt for gender-neutral titles or skip them altogether. 

If you cannot find the hiring manager's name, avoid resorting to sweeping salutations, such as "To whom it may concern." Be as specific as possible. Some alternatives include:

• Dear ABC Company's Hiring Manager
• For XYZ Organisation's Recruitment Department
• Good morning, Talent Acquisition Head of 123 Corp. 

The opening paragraph

When writing an email for a job application, always remember that it should be snappy. Think of it as a  great cover letter , an elevator pitch. It should not be a paragraph version of your resumé, so don't start narrating your history. Start with a strong hook – and remember to throw in those job description keywords. Include the position you're interested in, and explain why you are the most suitable person for the job by mentioning relevant experience and skills. 

Adding these crucial details at the beginning tells the hiring manager why they should be reading your email, and demonstrates your enthusiasm for the role. 

Now that you have the hiring manager hooked, reel them in. The body of your job application email should validate why you are the best fit. The rest of your message should accomplish one or all of the following, depending on the company and your reasons for applying: 

1. Showcase your skills

Scattering adjectives that match the job description in your email is easy enough, but take it a step further: Show, don't just tell! Instead of saying you're a terrific problem solver, briefly discuss a concrete situation where you demonstrated your critical thinking and crisis management skills. Instead of saying you led your team to victory, explain how your agile social media strategy increased your website's page views by 125 per cent.  

Always quantify your accomplishments when possible.

2. Demonstrate company fit

Did you know that 31% of Singaporean companies rank personality and company fit among their top three reasons for offering candidates a job? Based on  JobStreet’s Hiring, Compensation, & Benefits Report (2022–2023), your attitude is a crucial factor in your hireability, just after work experience and salary expectations.  

Match the tone of your letter to the vibe of the company. For example, expect to be more traditional with a bank or financial enterprise, whereas a creative agency would respond better to a witty email. Get a feel of the company by checking its website, social media, employee reviews, and even the office. Did its Instagram page post about the weekly team quiz night? Add a sentence about your love for trivia and competition. 

Mention that your optimism and love for challenges match the organisation’s positive and motivational approach to projects. 

3. Explain employment gaps or career transitions (if applicable)

Most cover letters and resumés usually gloss over any perceived weaknesses. If a proverbial elephant in the room is in your application, however, you may want to tackle it head-on. The recruitment manager may even commend your transparency and willingness to work on anything you lack. Here are some situations that may require a brief explanation:

• Employment gaps – Did you take a long break? Why? How did it help you? 
• Career transitions – Are you shifting industries? Why are you doing so now, and how could you be an asset in your next potential one?
• Retrenchments – Did you get laid off? Clarify the reasons.
• Lack of specified skills – Is there a skills gap in your resumé? State why and how you’re willing to work on it. Turn it into a strength. 

The goal is for the hiring manager to read through to the end of your email – an achievement in itself. A strong final statement is an opportunity to underscore your suitability and excitement for the role. The closing paragraph should also include an expression of gratitude and a call to action (or CTA) for the next steps. 

Reiterate your contact information, even your email, and let the hiring manager know you’re open to discussing anything regarding your application. You could also include a reminder that you’ve attached pertinent documents to your email. 

Attaching your resumé and other documents    

Recheck the job description at each step of the process to see if there are explicit instructions regarding your submission. Are there other documents you must present, such as a portfolio, transcript, or recommendation letter? Did the company indicate a font type and size for your resume? File type? File-naming format? 

If there is no direction, be as straightforward as possible with these tips:

• Choose PDF as your default file format. It’s flexible enough to be readable on most devices, yet set enough to keep your documents’ layouts in place. 
• Name your files with your last and first names, then describe the contents. For example, “Singh_Benjamin_Resumé.” 
• Be clear, clean, and specific with your naming system. Avoid submitting documents named “resumé,” “cover letter,” or “portfolio_final_FINAL.”
• As much as possible, don’t give the hiring manager a link to access your documents. Present them right then and there. You can make an exception for portfolios or other large files. However, make sure the file-hosting service you use does not require sign-ups or any cumbersome steps to access.  

Also, make sure to double-check every document before attaching. You wouldn’t want to send a resume to ABC Company with a job objective that states, “To be the sales manager of XYZ Corp.”  

Proofreading and editing  

The  2023  PLOS One study reveals that a resumé with two typos can reduce your chances for an interview by seven per cent, while a resume with five typos can make those odds drop by as much as 18.5 per cent! These seemingly minor mistakes create an impression of poor mental faculties and lack of conscientiousness. 

To make sure you’re submitting a squeaky-clean job application email, do the following:

• Have a friend look at your documents for grammar, spelling, and tone. If you know someone working in the company to which you are applying, have them do the checking. 
• Enlist the help of apps, such as Grammarly, Quillbot, or Hemingway Editor.
• Don’t just check for grammar and typos. Review the details you added, too, and make sure they align with the job description and company culture.

What do you do  when you don’t hear back about your job application ? Should you follow up? The hiring process can take a while, so an update request could express your enthusiasm for the role. It shows you are proactive and have a take-charge personality. 

The hiring team may be sifting through many jobseekers, so give them time. Wait around two weeks before doing a follow-up. Be polite and professional, not pushy. Send an email introducing yourself, including the role for which you’re aspiring, and indicating when you sent your application. Ask if it was received, and type a quick summary of what you wrote in your original message. Finally, finish your message with a CTA, and leave the conversation open for discussion. You can also take inspiration from some of these  sample emails to follow up on your job application .

If you want a more prompt reaction, call the company. However, do this only when you know the person in charge of recruitment. Otherwise, the person on the other line might not know what you’re talking about. 

When should you move on?

Some hiring managers will be upfront about rejecting you, but others will remain quiet. Give yourself a deadline to get a response, based on personal needs and your determination to get into that specific company. You should also consider the opportunity cost of your anticipation. Be  productive while waiting . If you get a straight “no,” don’t hesitate to  ask for feedback on what you could have done better . 

Job application email template  

Subject: Job Application for [Position, Job Reference Number]_[Full Name]

[Name of Hiring Manager]

[Hiring Manager’s Official Designation]

[Name of Company]

Dear [Name of Hiring Manager]

Good day! My name is [your name], a [your most recent role]. I learned about an opening for a [vacancy] through a [where you found out about the opening]. I believe I have the skills and personality you are looking for from my experience at [add your background and accomplishments].

I am proficient in [add your technical skills], which I’ve mastered after [narrate a specific situation]. My background has also taught me to be [add your transferable skills], which I think is necessary for the role and for the company to thrive. My experiences in [cite a specific project] have made me a better collaborator, leader, and critical thinker. 

I saw in your Facebook post that you support environmental sustainability, which is something close to my heart as well. I am a regular volunteer at Green Nudge and I participated in the recent Earth Day Fun Run. 

I believe I have the qualifications you are looking for to fill the [job opening]. I have also attached my resumé and portfolio to this email. Please refer to them for more information. Also, please do not hesitate to contact me for any questions or clarifications. 

Thank you for this opportunity. I enclose my contact information below. 

 Sincerely,

[Your Full Name]

[Contact Number]

You can also use this checklist to ensure you’re presenting enough about yourself:

• A properly formatted subject line
• An address, including the name of the hiring manager, their exact title, and the company name
• An appropriate salutation
• A catchy introduction that includes your skills and experiences that match the job description
• Body text that gives specifics on your abilities
• A closing statement that includes your contact details and an open-ended invitation to discuss the details of your application further
• An appropriate signature
• Properly formatted supportive documents, such as your resumé and portfolio

Job application email examples

Sample email for a job application to a traditional company.

  Subject: Applying for Sales Associate_Job ID 1234_Goh, Aaron

Ms Hazel Chu

Head of Talent Acquisitions

Acme Insurance Agency

 Dear Ms Chu:

Good day! My name is Aaron Goh, a BSc Information Systems graduate from Singapore Management University. I recently came across an article in DollarsAndSense about your nomination as the Best Insurance Agency in Singapore. I believe your commitment to excellence makes your company a place I can thrive in, which is why I am interested in the open Sales Associate position. I graduated Cum Laude and was treasurer of the Young Leaders Association. 

While I am a fresh graduate, I do have experience in entrepreneurship, marketing, and innovation. My thesis, which was nominated as the university’s best project, involved creating a new, healthy brand of kaya jam and developing an effective marketing strategy for Gen Z. Despite a time crunch, the results exceeded projections by 200 per cent. I am determined and hardworking, with practised time management skills and a passion for collaboration. 

But more than the job itself, I saw how much Acme Insurance Agency fosters teamwork and training. As a potential employee just about to join the workforce, these factors are important to me. I am inspired to work in an organisation that prioritises employee growth. 

 I have attached my resumé as well as a recommendation letter from my college professor to this email. Please refer to them for more information. Do not hesitate to contact me for any questions or clarifications. I’ve listed my contact details below for your reference. 

Thank you for considering my application.

Sincerely yours,

+65 1234 5678

[email protected]

Sample email for a job application to a more casual company

Subject: Graphic Artist Opening_Young, Jaycee 

Mr Raymond Jai

HR Executive

Creative Solutions Co.

Dear Mr Raymond Jai:

 I hope this message finds you well. I got your contact details from a college friend, Benjamin Chia, who currently works at Creative Solutions Co. as the marketing manager. I am interested in the position of graphic artist. I’ve been working freelance for the past five years, and my work has been featured in award-winning campaigns. I’ve collaborated with award-winning agencies, such as Ogilvy and Leo Burnett. I’m comfortable using Adobe Photoshop, Illustrator, and InDesign, as well as Sketch, Procreate, and Blender 3D. 

My experience as a freelancer has taught me how to work with tight deadlines and different personalities, and to understand the needs of various brands. I once completed a brand book in two weeks, carefully addressing the client’s builds and preferences. The client was so satisfied with the final product that they expanded the project’s creative scope. 

To know more about me, I’ve attached my resumé as well as a zip file of my best work. Should you have any more questions, please do not hesitate to contact me via the details I listed below. Thank you so much for your consideration. I hope it’s not presumptuous of me to say that I am excited at the potential to work at Creative Solutions Co. 

Jaycee Young

The point of a job application email is to encourage the hiring manager to learn more about you, and to demonstrate your enthusiasm for the role. Just put your best foot forward, highlight your skills based on the job description, and make sure to proofread your documents and appear professional. You might want to try JobStreet’s  Interview Practice Tool while you wait for the next steps.  

• What if I can’t find the hiring manager’s name? ⁠ ⁠ It happens, especially if the recruitment email is a bit generic. Be as specific as possible even without the name. Check the company website to see how they address their recruitment department, and use that instead.  ⁠
• How long should my job application email be? ⁠ ⁠ Keep your job application email brief. Try not to go beyond 300 words, but focus more on conciseness and comprehensiveness than word count. Concentrate on the requirements in the job description. After all, your goal is to keep them interested; very long prose might make them lose their attention. ⁠
• Is it okay to use humour in my job application email? ⁠ ⁠ Get a feel for the company you wish to join. Check their website and social media pages. If they’re more casual and engage in witticisms, go on and turn up the fun. However, make sure your diction and jokes are appropriate and not offensive. ⁠
• How do I write a job application email if I have no experience? ⁠ ⁠ Most fresh graduates don’t have official work experience, but you may have developed some soft or even hard skills at university. You can still get a  job even with no experience . Focus on your outstanding traits, and the projects you did in school. ⁠ 
• Can I use the same job application email for multiple applications?  ⁠ ⁠ Having a template for your job application email is okay, but customise it per company. After all, being as specific as possible can only work for you. For example, change the addressee. Revise the terms you use based on what the company mentions in the ad. Add particular situations that only refer to the company. These show your attention to the finer points, as well as your determination. Check every application before sending it to make sure you’ve provided the right details. 

Make things easier by signing up for a  JobStreet profile . It automatically links you to companies with vacancies that match your qualifications. 

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Job Application Email Sample: The Ultimate Guide to Writing an Impressive Email

Table of Contents

Introduction

Are you ready to take your job search to the next level? In today’s competitive job market, crafting a compelling job application email is crucial. It’s your chance to make a strong first impression and demonstrate why you’re the perfect fit for the role.

This comprehensive guide will provide you with step-by-step instructions, real-world examples, and expert tips to help you write a job application email that will stand out from the crowd.

1. Start with a Captivating Opening

Your email’s opening line is your first chance to grab the hiring manager’s attention. Begin with a strong statement that highlights your relevant skills and experience. Avoid generic phrases like "I am interested in the position of…" or "I am writing to apply for…"

Example: "As an experienced software developer with a proven track record in developing and maintaining complex software systems, I am eager to contribute my expertise to your team."

2. Tailor Your Email to the Job Description

Take the time to read the job description thoroughly and identify the key requirements. Tailor your email to showcase how your skills and qualifications align with the position. Use specific examples and quantify your accomplishments whenever possible.

Example: "I have successfully led the development of multiple software products from concept to launch, resulting in a significant increase in user engagement and revenue."

3. Highlight Your Value Proposition

What makes you the best candidate for the role? Emphasize how your unique skills and experience can benefit the company. Explain how your contributions will solve their business challenges or add value to their team.

Example: "My expertise in agile development methodologies and my proven ability to manage cross-functional teams will enable me to make a substantial contribution to your project timelines and overall project success."

4. Show Your Enthusiasm and Fit

Express your genuine interest in the company and the role. Explain why you are passionate about the industry and how your goals align with the company’s mission. Highlight any personal or professional experiences that demonstrate your fit for the position.

Example: "As a lifelong advocate for environmental sustainability, I am particularly drawn to your company’s commitment to reducing carbon emissions. I am confident that my passion for this cause will translate into my contributions to your team."

5. Call to Action and Closing

Conclude your email with a strong call to action. Request an interview or express your willingness to schedule a phone screening. Thank the hiring manager for their time and consideration.

Example: "Thank you for reviewing my application. I am confident that I have the skills and experience necessary to succeed in this role. I am eager to discuss my qualifications further and demonstrate how I can add value to your team. I am available for an interview at your earliest convenience."

Comparison Table: Job Application Email Sample vs. Competitors

Crafting a compelling job application email is an art form that requires careful planning and execution. By following the steps outlined in this guide, tail

FAQ About Job Application Email Sample

1. what is the proper subject line for a job application email.

Answer: [Position Name] Application for [Company Name]

2. How should I format my email salutation?

Answer: Begin with "Dear Hiring Manager," or if the contact person is known, "Dear [Contact Person Name]."

3. What information should my email include?

Answer: Include your name, contact information, the position you’re applying for, and a brief introduction outlining your relevant skills and experience.

4. How long should my application email be?

Answer: Aim for 3-5 short paragraphs, or less than 500 words. Keep it concise and focused on the position and your qualifications.

5. Should I attach my resume and cover letter?

Answer: Yes, always attach both your resume and cover letter as separate PDF attachments.

6. How can I personalize my application email?

Answer: Reference specific job requirements and highlight how your experience aligns with the role. Show your research and genuine interest in the company.

7. What is a professional tone to use?

Answer: Use a formal and respectful tone. Avoid slang, emojis, or abbreviations.

8. How should I end my email?

Answer: Thank the hiring manager for their time and express your enthusiasm for the opportunity. End with a polite sign-off, such as "Sincerely" or "Regards."

9. Is it okay to follow up on my application?

Answer: Yes, it is acceptable to follow up 1-2 weeks after submitting your application if you have not heard back. Keep your follow-up email brief and reiterate your interest in the position.

10. What if I don’t have a resume or cover letter?

Answer: If you do not have prepared documents, you can still submit an application email outlining your skills and experience. However, it is highly recommended to prepare a resume and cover letter to increase your chances of success.

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How to Write a Letter of Recommendation (Template Included!)

An email arrives in your inbox from a former employee or coworker. The subject line: “ Request: Recommendation Letter for Job” . At first, you feel thrilled and flattered to be asked to vouch for someone. Then, you start to think about the best way to do this. 

Reference letters can be challenging, especially when you want to craft something that’s well-written, personalized, and truly does that person justice to a hiring manager .

But worry no more! Writing a recommendation letter no longer needs to send you into a tailspin, thanks to our easy-to-follow guide.

What is a letter of recommendation?

A letter of recommendation is a formal way to recommend someone based on their work, personal character, or academic performance. It’s your chance to tell potential employers, “Hey, this person is amazing; you should totally hire them!”

Think of it like recommending your go-to hairstylist to a friend. You wouldn't just say they're good—you'd highlight their skills, and why they're perfect for the job. This letter does the same, showcasing their strengths beyond a resume .

Many employers will use the letter of recommendation as a tool to get to know the candidate better through someone else’s lens. That is why it’s so important. Your words can make a big impact on the hiring managers' decision and pretty much determine whether a person will land their dream job or not. 

5 tips for writing a letter of recommendation

The good thing about reference letters is that they typically follow a similar structure. Sure, you can (and should!) add your personal touch, but no employer is expecting anything too extravagant or unusual. Here are five tips to kick-start your draft:

1. Ask for background information

First things first, you need to know why you’re being asked to write the recommendation letter. Are you writing a letter of recommendation for academic reasons, a personal character reference, a new job, or something else? If this person hasn’t already shared specifics on the letter, ask them to give you:

• Contact details for who the letter should be addressed to
• A current resume
• The description of the position they’re seeking
• Any specific examples they’d like you to include and highlight
• The timeframe for the letter to be sent

Having this info in-hand will help you focus on the right traits and accomplishments and position the person in the best way possible.

2. Establish the professional connection

Crafting a good recommendation letter begins by defining your relationship with the person being recommended. Establish how you worked together and for how long in a sentence or two. Did they report to you? Were they your boss? Did you work in different departments, but collaborated closely on a project?

3. Emphasize important strengths and skills

Evaluate the candidate’s work, focusing on their strengths and applying it to the position they’re seeking. For example, if they’re targeting a management position, showcase their leadership skills . Highlight tangible successes that can be quantified, detailing an increase in sales or how effective they were at managing budgets and/or people.

4. Highlight key achievements

Describe how they stood out from the rest of their colleagues and use specific examples that support your case, whether it’s taking the initiative on a complex project or spearheading a new company-wide program.

Concrete anecdotes will create a lasting impression. If you can, it’s nice to seal the deal with a comparison, such as saying they’re “the most effective salesperson I’ve ever worked with” or “one of the top two employees I’ve ever managed”—as long as that’s true, of course.

5. Master the letter of recommendation format

The letter of recommendation format also has a simple and straightforward structure. Of course it can vary depending on the purpose of the letter, but these are the four most necessary pieces of information to include:

• A formal salutation, such as “Dear [First and Last Name of the recipient]”
• A concise self-introduction
• A closing statement summarizing the key points of your recommendation
• A signature , including your name, your job or academic title, your company name and your contact information.

Still not sure what to say? Our basic template will show you how to write a letter of recommendation that not only is personalized, but highlights why your colleague should get the position they are seeking.

Letter of recommendation template

Dear [First and Last Name],

It’s my absolute pleasure to recommend [Name] for [position] with [Company]. [Name] and I [relationship] at [Company] for [length of time].

I thoroughly enjoyed my time working with [Name], and came to know [him/her/them] as a truly valuable asset to our team. [He is/She is/They are] honest, dependable, and incredibly hardworking. Beyond that, [he is/she is/they are] an impressive [soft skill] who is able to [result].

[His/her/their] knowledge of [specific subject] and expertise in [specific subject] was a huge advantage to our entire office. [He/she/they] put this skill set to work in order to [specific achievement].

Along with [his/her/their] undeniable talent, [Name] has always been an absolute joy to work with. [He is/she is/they are] a true team player, and always foster[s] positive discussions and bring[s] the best out of other employees.

Without a doubt, I confidently recommend [Name] to join your team at [Company]. As a dedicated and knowledgeable employee and an all-around great person, I know that [he/she/they] will be a beneficial addition to your organization.

Please feel free to contact me at 555-123-4567 if you want to discuss [Name]’s qualifications and experience further. I’d be happy to expand on my recommendation.

Best wishes,

[Your Name]

[Company Name]

Seems simple enough, right?

But I know that filling in those blanks is one of the toughest parts. So, let’s take a look at our recommendation letter example in practice, shall we?

Here’s how this recommendation letter draft would look for Joanne, a hypothetical sales employee I’d previously managed.

Recommendation letter sample

Dear Arya Smith,

It’s my absolute pleasure to recommend Joanne Adams for the Sales Manager position with The Sales Company.

Joanne and I worked together at Generic Sales Company, where I was her manager and direct supervisor from 2015 to 2019.

I thoroughly enjoyed my time working with Joanne and came to know her as a truly valuable asset to our team. She is honest, dependable, and incredibly hardworking. Beyond that, she is an impressive problem solver who is able to address complex issues strategically and confidently. Joanne is inspired by challenges and never intimidated by them.

Her knowledge of sales etiquette and expertise in cold calling was a huge advantage to our entire office. Not only did she put this skill set to work, but she also led a series of training sessions on cold calling with the team—increasing our total sales by over 18% in just one quarter. I know that Joanne was a huge piece of our success.

Along with her undeniable talent, Joanne has always been an absolute joy to work with. She is a true team player, and always fosters positive discussions and brings the best out of other employees.

Without a doubt, I confidently recommend Joanne to join your team at The Sales Company. As a dedicated and knowledgeable employee and an all-around great person, I know that she will be a beneficial addition to your organization.

Please feel free to contact me at 555-123-4567 if you want to discuss Joanne's qualifications and experience further. I’d be happy to expand on my recommendation.

Kat Boogaard

Director of Sales

Generic Sales Company

There you have it—a reference letter that is quick to the point, enthusiastic yet professional, and would make anybody want to hire Joanne immediately.

Of course, keep in mind that this is simply a letter of recommendation template. You can definitely make some tweaks and inject creativity and personality into your own reference letter. In fact, I encourage you to do so!

In the meantime, this reference letter example should get you started and on the right track. Remember, be complimentary (while still being honest!). A negative recommendation serves no purpose, so if you find yourself going down that road, it’s better to tell the person no.

And, of course, ensure that you personalize every single letter or recommendation email that you write. The more customized you can make it, the better!

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Home / Blog / Project Management / How to Apply for Jobs on Indeed

How to Apply for Jobs on Indeed

• August 29, 2024

Meet the Author : Mr. Bharani Kumar

Bharani Kumar Depuru is a well known IT personality from Hyderabad. He is the Founder and Director of Innodatatics Pvt Ltd and 360DigiTMG. Bharani Kumar is an IIT and ISB alumni with more than 18+ years of experience, he held prominent positions in the IT elites like HSBC, ITC Infotech, Infosys, and Deloitte. He is a prevalent IT consultant specializing in Industrial Revolution 4.0 implementation, Data Analytics practice setup, Artificial Intelligence, Big Data Analytics, Industrial IoT, Business Intelligence and Business Management. Bharani Kumar is also the chief trainer at 360DigiTMG with more than Ten years of experience and has been making the IT transition journey easy for his students. 360DigiTMG is at the forefront of delivering quality education, thereby bridging the gap between academia and industry.

Table of Content

How to Track Your Applications on Indeed: A Comprehensive Guide

Step 1: create an indeed account, step 2: upload your resume, step 3: set up job alerts, step 4: track your applications, step 5: attach a cover letter, step 6: track your applications, step 7: follow up.

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Indeed is one of the most popular job search engines, offering a wide array of job listings from various industries. With its user-friendly interface and extensive database, it’s an excellent platform for job seekers to find their next opportunity. Here’s a step-by-step guide on how to Track Your Applications on Indeed.

To start applying for jobs on Naukri, you need to log in to your account.

1. Visit the Indeed Website: Navigate to Indeed.com.

2. Sign Up: Click on the "Sign In" button at the top right corner of the page. If you don’t already have an account, select "Create Account." You can sign up using your email address, Google account, or Apple ID.

3. Complete Your Profile: Hey there! After signing up, remember to complete your profile with your name, contact information, and work preferences. By adding more details to your profile, you'll make it a breeze for employers to discover and connect with you.

1. Prepare Your Resume: When creating your resume, it's crucial to tailor it to match the specific requirements of the positions you're applying for. This personalized approach can significantly improve your chances of getting interviews and landing your ideal job. A generic resume may not showcase the particular skills required for different job roles.

Tip: ROHub can help optimize your resume. You can upload your resume and paste the job description of a role you’re interested in. The tool will highlight missing keywords, allowing you to tailor your resume to the job description. You can then generate a new resume and even create a customized cover letter.

2. Upload to Indeed: Go to your Indeed profile and click on "Upload Resume." Select your resume file and upload it. Indeed will allow you to make edits to the uploaded resume or use it as is.

3. Upload to Indeed:Make Your Resume Public or Private: Decide whether you want your resume to be public or private. A public resume can be viewed by employers, while a private resume can only be used when you Track Your Applications.

Once your profile is updated, you can start searching for jobs.

1. Search for Jobs: Use the search bar on the Indeed homepage to search for jobs by title, company, or keywords. You can also filter your search by location, salary, job type, and more.

2. Create Job Alerts: After entering your search criteria, scroll down and click on "Get new jobs for this search by email." This will set up a job alert that sends new job listings directly to your email. You can create multiple job alerts for different search criteria.

1. Attach a Cover Letter: Click on any job title to view the full job description. Read through the job requirements, qualifications, and company details to ensure it’s a good fit for you.

2. Apply with Your Indeed Resume: If the job allows, you can apply directly on Indeed by clicking the "Apply Now" button. Your Indeed resume will be automatically attached to your application.

3. Apply on Company Website: Some jobs may redirect you to the company’s website to complete the application. Follow the instructions provided to submit your application there.

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1. Prepare Your Cover Letter: If the job application requests a cover letter, take the time to craft one that is personalized to the job. A well-written cover letter can make a significant difference in how your application is perceived.

Tip: You can use ROHub to generate a tailored cover letter. The tool allows you to edit your details and align the cover letter with the job description.

2. Attach the Cover Letter: Upload your cover letter to Indeed or attach it when applying on the company’s website.

1. Monitor Application Status: Keep track of the jobs you’ve applied for by visiting the “My Jobs” section on Indeed. You can see the status of your applications and any messages from employers.

2. Save Jobs for Later: If you come across a job listing that interests you but aren’t ready to apply, click the "Save" button. This will add the job to your "Saved Jobs" list, where you can return to it later.

1. Research and Connect on LinkedIn: After applying, you may not have the option to directly contact the hiring manager on Indeed. However, you can take the extra step of finding the company on LinkedIn and identifying the recruiter or hiring manager. Send them a connection request or message to express your interest in the position.

2. Keep Networking: Continue networking within your industry, both online and offline. Attend industry events, join professional groups on LinkedIn, and connect with people who work at companies you’re interested in. Networking can often open doors to opportunities not listed on job boards.

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I interned at JP Morgan and Microsoft as a software engineer. This is my secret to landing offers.

• Ume Habiba landed internships at JP Morgan, Cisco Meraki, Estee Lauder, and Microsoft.
• She built an authentic brand on LinkedIn, focusing on diversity and inclusion in tech.
• Her strategic use of LinkedIn and résumé optimization for AI helped secure these opportunities.

This as-told-to essay is based on a conversation with Ume Habiba , a 22-year-old college student at the University of Maryland. It's been edited for length and clarity.

I landed software engineering internships at JP Morgan , Cisco Meraki , Estee Lauder, and Microsoft — all before my senior year of college. But it wasn't academic successes or technical prowess that landed me these internships.

I created an authentic brand that shows recruiters who I am.

I started volunteering to teach basic coding in high school

In high school, I knew I wanted to pursue a career in tech, so I attended a two-week web development camp at Kode With Klossy , a free coding camp for teen girls. I fell in love with their mission to make tech more inclusive for underrepresented communities and knew I wanted to bring that advocacy to my career. The next year I became an assistant instructor, teaching hundreds of young women the basics of HTML, CSS, and Javascript .

Going into college at the University of Maryland, I continued volunteering with Kode with Klossy while pursuing a degree in information sciences with a minor in computer science.

My internship at JP Morgan was completely unexpected

I spent my freshman year focusing on my studies, but during my sophomore year, I decided to attend my university's virtual career fair . I wasn't planning on pursuing an internship that summer, but I wanted to dip my toes in the water and see what the job landscape looked like. I unexpectedly hit it off with a JP Morgan representative who resonated with my passion for inclusion .

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Although he wasn't a recruiter, he told me I'd be a great fit for their software engineering summer internship and gave me a link to apply. So, I did. Every time I finished a step in the application process, I messaged him on LinkedIn, and he advocated for me to the recruiters.

After an expedited interview process, thanks to my internal connection, I received an offer to work out of the Wilmington, Delaware, office the summer after my sophomore year. It wasn't necessarily the glamorous city I'd hoped for, but it was an opportunity I couldn't pass up.

I took another internship provided by Kode With Klossy at Estee Lauder in their software engineering department. The first half of my summer was spent at JP Morgan, and the second half was spent at Estee Lauder, with only one week of chaotic overlap between the two.

I started building my brand on LinkedIn

I was doing so much that summer, so I shared my volunteer, internship, and professional updates on LinkedIn . I saw the platform as an underutilized professional development space and used its chain-reaction algorithm to garner attention as a force in tech and DE&I.

I posted three times a week, including internship achievements, visits to Kode With Klossy camps, and key takeaways from each week's Kode With Klossy speaker series. I focused less on curating impactful or pretty posts and more on keeping my network up-to-date with my milestones.

As more people reached my profile, I wanted to make my brand unmistakable. I added DE&I to my career headline, got a professional headshot for my profile picture, and wrote an extensive bio that told the story of who I was and what initiatives I cared about. I was scared of my commitment to LinkedIn being cringey, but the near-immediate payoff made it worth it.

LinkedIn landed me my next internship

Within weeks of building my LinkedIn presence, recruiters from notable companies like Oracle, HubSpot, and Cisco Meraki started filling my DMs with job offers. I hopped on calls with every recruiter, regardless of my interest in pursuing a job with them, to build industry connections.

A recruiter from Cisco Meraki asked me to apply for a full-time software engineer role. I told them I was still in college but would be interested in any internship opportunities . Within a month, I locked in an internship with them for the summer after my junior year.

I continued posting on LinkedIn throughout that year, accepting more recruiter interviews and building my network.

I've adapted my résumé for AI

I applied to the Microsoft internship program four times before landing it this summer. I'm sure that my LinkedIn presence and growing number of professional experiences helped my chances. Still, I don't think I could've gotten the job without drastically changing my résumé .

Résumés these days are parsed through AI software before even landing in the hands of a recruiter, so I optimized my résumé for AI by removing color and shaving it down to one page.

I also ditched the "about me" section and only included my GPA upon request. I used the extra space to add more quantitative data about my tangible impacts at a given company. In my experience, numbers have always been more alluring to recruiters than a huge chunk of text.

Most importantly, I did to my résumé exactly what I did to my LinkedIn: embodied a brand and told a story. My résumé isn't just a highlight reel of my most flashy achievements: it shows meaningful experiences representing my mission for inclusion in tech.

I used GitHub to prep for my Microsoft interview

I didn't hear back from Microsoft for months after applying for its internship until I stumbled on an unexpected email telling me I'd moved on to the final round of interviews. I was immediately skeptical of its legitimacy because I hadn't even done a phone screening or online assessment. After doing what any normal human would do — consult Reddit for advice — I hesitantly accepted an interview scheduled a few weeks later.

I was told to prepare for two 45-minute interviews, one of which was behavioral and the other was a coding test . Many people like  LeetCode  for coding prep, but I went to the  GitHub  repository, which has every Microsoft-specific problem broken down into explainer videos. I prefer having a step-by-step breakdown of how someone approached a problem.

I also ensured I went into the interview knowing exactly what I wanted. I confidently told them about my passion for DE&I and requested to work in  back-end engineering . In fact, I told them if they only had an offer for the front end, don't hire me. I got an internship offer the next week.

My brand is my biggest strength

All of my successes come down to my commitment to my brand. Everything from my LinkedIn to my résumé tells a story of my career and personal aspirations. Even in my interview with Microsoft , my confidence in who I am and what I want shines through and makes me a unique candidate.

If you landed multiple dream roles in Big Tech and would like to share how you did it, please email Tess Martinelli at [email protected].

Watch: "We've been using AI all along." How LinkedIn is using AI, according to VP of Marketing Minjae Ormes.

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