account book report in tally

• TallyPrime Server
• Developer Reference
• Tally.ERP 9

Accounting Entry in TallyPrime

As per the accounting practice of journaling, you can record all transactions using Journal Vouchers (JV) in TallyPrime. However, there are specialised accounting Voucher Types for different types of transactions like payments, receipts, sales, purchases, contra, debit notes, credit notes, and so on to ease data entry. Once you know how to enter a transaction in TallyPrime, you can enter any transaction in a similar way. Voucher Types in TallyPrime can be categorised as journals, purchases, sales, payments, receipts, contra, inventory vouchers, order vouchers, and non-accounting vouchers. In this topic, you will understand how to record a transaction in TallyPrime or say, do accounting entry in TallyPrime and learn more about the voucher types provided for accounting in TallyPrime.

Apart from the 28 default voucher types for accounting entry in TallyPrime, you can also create your own voucher types under the default voucher types for easy accounting. For example, you can create Cash Sales under Sales voucher type so that you can identify and sequentially number all your cash sales.

For faster data entry operation, you can also use voucher class in TallyPrime.

Record Transactions

Recording transactions for accounting entry in TallyPrime follow a simple pattern. You can record a transaction with the following steps. A transaction for payment of rent (expenses) is used as an example.

• Press Alt + G  (Go to) >  Create Voucher  > press  F5 (Payment). Alternatively, Gateway of Tally  >  Vouchers  > press  F5  (Payment).
• Press  F2 (Date) to change the transaction date, if needed. When you press F2 to change the date, the date shown is for the subsequent day of the current date. This is done to avoid manual entry of date for the next day as the immediate next day is the most common business day. You can however enter any date, even a date before the current date.
• In the Account field, select the Cash or Bank ledger. When you create a Company in TallyPrime, the system creates two ledgers by default – Cash and Profit & Loss A/c .
• Under Particulars , select expense ledger for which you are making this payment. As always, press Alt+C to create a ledger under Indirect Expenses , on the fly, if an expense ledger does not exist.
• Provide  Narration , if any, and accept the voucher creation screen. As always, press Ctrl+A to save.

Edit Log for Transactions

In TallyPrime Edit Log Release 2.1 and TallyPrime Release 2.1 with  Edit Log enabled, all the activities related to a particular transaction are recorded as Edit Log for that transaction. These activities include Creation, Alteration, and Deletion which can happen in various scenarios such as changing the rate of the stock item in the transaction, adding narration, changing voucher number, and other such activities  that affect the Company data .

In this section

View Edit Log for transactions

Impact of re-numbering voucher number, impact of deleting a voucher, impact of other activities.

You may want to view Edit Log to track changes made in a voucher. To view Edit Log  for a transaction:

• Press  Alt+G  (Go To) > type or select  Day Book  and press Enter . Alternatively,  Gateway of Tally  > Day Book . 
• Select the transaction and press  Enter . The  Voucher Alteration  screen appears. If you have opened Day Book to view altered/deleted vouchers and drill-down on a deleted transaction, then the   Edit Log   report appears.

You will not be able to drill down on the Resaved version as there are no data of changes between the versions.

• Press  F12  (Configure).
• Show altered values only :  Yes .  Subsequently, only the values that you have changed in the transaction will be highlighted in red text. For instance, if you had changed Party A/c, Rate of a Stock Item, Date, and others, then you will be able to view it. Set it as  No , if you do not want to view those values.  
• Show configuration-based value   (such as Yes/No, or change from blank to Not Applicable/Primary) :  Yes .  Subsequently, you will be able to view the difference in the configurations of both the versions. For instance, If you had changed values of fields which is enabled by the F12 configurations of the voucher, then you will be able to view it.   Set it as  No , if you do not want to view the difference in the configurations of both the versions.

If the method of voucher numbering is set as  Automatic or Multi-user Auto  in a particular Voucher Type, then a few activities such as deleting the voucher or changing the date will create a log for the subsequent vouchers. 

When you delete a voucher, the following message appears.

Once you delete a voucher, the voucher number of the subsequent vouchers change because of which a log gets created for those vouchers too.

To view the impact of adding, inserting, or duplicating a transaction, refer to  Add, Insert, or Duplicate a Transaction .

When you change the date of a voucher, TallyPrime displays a message. 

If you change the date of a voucher, its voucher number changes. Therefore, the voucher number of the subsequent vouchers also change.

The change in voucher number leads to the creation of log for those vouchers. 

Other activities that can lead to creation of log for affected vouchers due to voucher renumbering are listed below.

• Making a voucher Optional
• Making an Optional voucher a regular one 
• Changing the voucher type of a voucher
• Creating a back-dated transaction

The message is displayed only when you accept the voucher by pressing Enter on the total amount.

Accounting with Journal Voucher

If you are accounts-savvy, you can use Journal voucher for accounting entry in TallyPrime to record any type of transaction. In a Journal voucher, you will see the By & To/Dr & Cr entries that you are familiar with when doing entries in the account books.

Though you can use JV for any kind of accounting transaction, it needs good knowledge of accounting principles. For ease of recording, you may choose the corresponding specialised voucher type.

Record Journal entries

• Adjustment entries using Journal vouchers
• Journal vouchers in day book
• Journal register

You can use Journal voucher in TallyPrime to record the payment you did in the previous transaction.

• Press Alt + G  (Go to) >  Create Voucher  > press  F7  (Journal). Alternatively,  Gateway of Tally  >  Vouchers  > press  F7  (Journal).
• Press  F2  (Date) to change the transaction date, if needed.  When you press F2 to change the date, the date shown is for the subsequent day of the current date. This is done to avoid manual entry of date for the next day as the immediate next day is the most common business day. You can however enter any date, even a date before the current date.
• In Dr , select the expense ledger, and specify the Debit amount. For example, you can select an Expense ledger for rent and enter the rent paid. As in other transactions, you can create the ledger on the fly by pressing  Alt + C . By default, in a journal voucher, you need to first specify the Dr (debit side).
• Provide Narration , if any, and accept the voucher creation screen. As always, press Ctrl+A to save.

You have recorded a  Payment  transaction in TallyPrime as a Journal entry. In a similar manner, you can use a  Journal  voucher to record any type of accounting transaction.

As you have seen, though you can use a  Journal  voucher in TallyPrime to record a payment transaction, the specialised voucher type  Payment  helps ease the data entry.

Adjustment entries using Journal Vouchers

If you have understanding of accounting principles, you can use JV for any kind of accounting transactions, including adjustment entries. JVs are mostly used for adjustment entries for finalisation of books.

Journal Vouchers in Day Book

To view entered Journal vouchers, you can go to Day Book. Day Book is a report to view transactions recorded in the Day.

• Press Alt + G (Go To) > type or select Day Book > and press Enter . Alternatively, Gateway of Tally > Display More Reports > Day Book . By default, Day Book displays all vouchers recorded for the day. 
• Press  F2 (Date) to change the date, if needed. When you press F2 to change the date, the date shown is for the subsequent day of the current date. This is done to avoid manual entry of date for the next day as the immediate next day is the most common business day. You can however enter any date, even a date before the current date.

In Day Book you can also see transactions for a date range by pressing Alt + F2 (Period) and mention From and To date to view transactions of that period.

Journal Register

Journal register displays all the Journal vouchers recorded for each month. You can view this report in the application and in a browser.

• Set the options Show voucher reference number and Show voucher reference date as Yes to view these details in separate columns.

For accounting entry in TallyPrime there are specialised accounting voucher types for purchase-related transactions:

• Purchase return

Apart from these, the following voucher types also participate in inventory transactions, under the purchase cycle:

• Receipt Note and Rejection Out: To record the inventory changes that are part of the purchase cycle
• Purchase orders : Non-accounting voucher type

For more details, refer to Purchase Process .

TallyPrime provides theses specialised accounting voucher types for sales-related transactions:

• Sales return

Apart from these, the following voucher types also participate in inventory transactions, under the sales cycle:

• Delivery Note and Rejection In: To record the inventory changes that are part of the sales cycle
• Sales order : Non-accounting voucher type

For more details, please refer to Sales Process . 

Recording Payment transactions for accounting entry in TallyPrime follow a simple pattern. You can record a transaction with the following steps. A payment transaction for Rent expenses is used as an example.

Payment for purchases can also be recorded similarly. For detail explanation on how to record payment for purchases please refer to Payment for Purchase.

As in the case of other voucher types, you can mark a payment voucher as optional and post-dated.

For more details, refer to Payments and Receipts .

Recording Payment transactions for accounting entry in TallyPrime follow a simple pattern. You can record a transaction with the following steps. A receipt transaction for Commission Received income is used as an example.

• Press Alt + G (Go to) > Create Voucher > press F6 (Receipt). Alternatively,  Gateway of Tally > Vouchers > press F6 (Receipt).
• If you want to change the voucher date, press F2 (Date). When you press F2 to change the date, the date shown is for the subsequent day of the current date. This is done to avoid manual entry of date for the next day as the immediate next day is the most common business day. You can however enter any date, even a date before the current date.
• In the Account field, select Cash , which is already available. When you create a Company in TallyPrime, the system creates two ledgers by default – Cash and Profit & Loss A/c.
• Under Particulars , select income ledger (Commission Received) for which you are making this receipt. In case the ledger is not available, press Alt + C to create a ledger on fly. In Ledger Creation (Secondary) screen, give ledger name Commission Received and select Indirect Income in the Under field.
• Provide Narration , if any, and accept the voucher. As always, you can use Ctrl + A to accept. Receipt against sales can also be recorded similarly. For detail explanation on how to record receipts against sales please refer to Receipt of Money . As in the case of other voucher types, you can mark a receipt voucher as optional and post-dated. For more details, refer to Payments and Receipts . 

Fund transfers within different accounts of your company, such as transfers from one bank account to another, deposits of cash to bank account, cash withdrawals from ATMs, or withdrawals from banks using Cheque or DD, can be recorded using Contra Voucher in TallyPrime. Such fund transfers from one account to the other – say Cash A/c to Bank A/c or vice versa – appear on the same side of the company’s balance sheet, and do not impact your company books. This does not include transferring money to any third-party account as part of a payment. Keeping a record of the contra entries helps to track internal fund transfers done month-wise or voucher-wise, for different business needs. You can get a periodic view of the contra entries to have a better understanding of the fund transfers from one account to the other using Contra Register in TallyPrime.

Record transfer of funds within your accounts

• Contra voucher in Single-Entry mode
• Contra voucher in Double-Entry mode
• Contra vouchers in Day Book
• Contra register

Other reports showing Contra entries

• Data representation in reports

When you record transfer of money to the bank account, TallyPrime internally keeps a record of such deposits. You can print these deposit slips, as needed.

• Press Alt + G (Go To) > Create Voucher > press F4 (Contra). Alternatively,  Gateway of Tally > Vouchers > press F4 (Contra). You can use single-entry or double-entry mode of data entry to record contra vouchers. Single-entry mode helps you in faster data entry and allows multiple credits against a single debit. The double-entry mode gives you the flexibility of multiple debits and multiple credits in a single transaction.

Record Contra Voucher in Single-Entry Mode

• Press Alt+G  (Go to) >  Create Voucher  > press  F4  (Contra). Alternatively, Gateway of Tally  >  Vouchers > press F4 (Contra).
• Select the ledger account that you want to debit in the Account field.
• Under Particulars , select the account that you want to credit and enter the amount. You can deposit money from more than one account to a single destination account. As in other transactions, you can create the ledger on the fly by pressing Alt + C . Alternatively, press  Alt + G  (Go To) >  Create Master > type or select  Ledger > and press  Enter .
• For banks and cheques, you can specify the details in the Bank Allocations screen.
• Provide Narration , if any, and accept the voucher. As always, you can use Ctrl + A to accept.

Record Contra Voucher in Double-Entry Mode

• Press Alt + G (Go To) >  Create Voucher  > press  F4  (Contra).   Alternatively, Gateway of Tally  >  Vouchers  > press  F4 (Contra).
• If you want to change the voucher date, press F2 (Date). When you press  F2 to change the date, the date shown is for the subsequent day of the current date. This done to avoid manual entry of date for the next day as the immediately next day is the most common business day. You can however enter any date, even a date before the current date. As in any other vouchers, you can create the number series for the contra vouchers, as you need for your reference.
• Press  Ctrl + H  (Change Mode) to select the Double-Entry mode .
• Under Particulars in the Cr field, select the source ledger account that you want to Credit.

If you deposit cheques in the bank for internal money transfer and collect the deposit slip, you can track such deposit slips in TallyPrime and print them when needed.

• Print Cheque after saving voucher.

Contra Vouchers in Day Book

To view entered Contra vouchers, you can go to Day Book . Day Book is a report to view transactions recorded in the Day.

• Press Alt + G (Go To) > type or select Day Book > and press Enter . Alternatively, Gateway of Tally > Day Book .
• If you want to change the date, press F2 (Date).
• When you press F2 to change the date, the date shown is for the subsequent day of the current date. This is done to avoid manual entry of date for the next day as the immediate next day is the most common business day. You can however enter any date, even a date before the current date. You can see Contra vouchers along with all other vouchers recorded in the day here.

Contra Register

If you record the transfer of funds between your company accounts, you will need to keep a track of all such transfers periodically. By default, Contra Register shows the number of contra vouchers recorded month-wise.

• Press Alt + G (Go To) > type or select Contra Register > and press Enter . Alternatively, Gateway of Tally > Display More Reports > Account Books > Contra Register .
• Press F6 (Quarterly) to get a quarterly view of the contra vouchers.
• Cash/Bank Summary
• Balance Sheet

Memorandum Vouchers

Memorandum Vouchers are those vouchers that do not impact your books of accounts. It is used when the actual purpose of an expense is not sure and can be converted to any voucher type. It will not impact the accounts unless converted to a normal voucher type. The impact of a Memorandum voucher can be seen by creating scenarios.

Making suspense payments

Vouchers not verified at the time of entry, items given for approval, memorandum voucher register, memorandum vouchers in day book.

• Exception Reports with Memorandum Vouchers

Consider that a company gives its employees cash to buy office supplies, the exact nature and cost of which are unknown. For this transaction you can enter a voucher for the petty cash advance, a voucher to record the actual expenditure details when they are known, and another voucher to record the return of surplus cash.

However, a simpler way of doing it is to enter a Memorandum voucher when the cash is advanced, and then turn it into a Payment voucher for the actual amount spent, when the details are known.

For example, the Company pays its employees Rs. 1000 as petty cash advance for Office Expenses.

•  Press Alt + G (Go to) > Create Vouchers > press F10 (Other vouchers) > type or select Memorandum Voucher . Alternatively,  Gateway of Tally > Vouchers > press F10 (Other vouchers) > type or select Memorandum Voucher .
• In case the voucher is inactive, you will be prompted to activate the Memorandum voucher type. Select Yes or press Y to proceed.
• Debit Office Supplies Account.
• Provide Narration , if any, and accept the screen. As always, you can press Ctrl + A to save.

If there is no clarity with the details of a voucher you are entering, you can enter it as a Memorandum voucher and amend it later when the details are available. Open a Memorandum Voucher and press the required Function Key to amend the voucher. For example, press F5 (Payment) to amend the Memorandum Voucher to Payment voucher.

Generally completed sales are entered into books. In case items are given on approval, use a Memo voucher to track and convert it into a proper Sales voucher. You can cancel/delete the Memorandum Voucher if the sale is not made.

• Press Alt + G (Go To) > type or select Memorandum Register > and press Enter . Alternatively,  Gateway of Tally > Display More Reports > Exception Reports > Memorandum Register .

You can also view Memorandum Vouchers from the Day Book.

You can alter and convert a Memorandum voucher into a regular voucher when you decide to consider the entry into your books. Use Scenarios to see the effect of Memorandum entries on reports and statements.

To view entered Memorandum vouchers, you can go to Day Book. Day Book is a report to view transactions recorded in the Day.

• Press Alt + G (Go To) > type or select Day Book > and press Enter . Alternatively,  Gateway of Tally > Day Book .
• If you want to change the date, press F2 (Date). When you press F2 to change the date, the date shown is for the subsequent day of the current date. This is done to avoid manual entry of date for the next day as the immediate next day is the most common business day. You can however enter any date, even a date before the current date.
• You can see Memorandum vouchers along with all other vouchers recorded in the day here.

Exception Reports for Memorandum Vouchers

• Press Alt + G (Go To) > type or select Memorandum Register > and press Enter . Alternatively, Gateway of Tally > Display More Reports > Exception Reports > Memorandum Register .

Use Scenarios to see the effect of Memorandum entries on reports and statements.

Creation of Scenarios for Memorandum Vouchers

Scenario management is a management tool that enables projecting accounts and inventory related information by including certain types of vouchers without affecting the source data. It is also a useful forecasting tool i.e. you can forecast the expenses using provisional vouchers such as Memorandum Voucher.

Create a Scenario

• Use Memorandum Vouchers in Scenarios

Use Scenarios in Reports

• Press Alt + G (Go To) > Create Master > type or select Scenario > and press Enter . Alternatively,  Gateway of Tally > Create > Scenario .
• Enter a suitable scenario Name .
• Select the vouchers to Include (these vouchers will affect the scenario created) and select the vouchers to Exclude (these vouchers will not affect the scenario created).
• Accept the screen. As always, you can press Ctrl + A to save.

Use Memorandum Voucher in Scenarios

Recording transactions for accounting entry in TallyPrime follow a simple pattern. You can record a transaction with the following steps. A Company pays its employees Rs. 37000 as cash advance for Office Expenses is used as an example.

• Press Alt + G (Go to) > Create Voucher > press F10 (Other vouchers) > type or select Memorandum Voucher . Alternatively, Gateway of Tally > Vouchers > press F10 (Other vouchers) > type or select Memorandum Voucher .
• When you press F2 to change the date, the date shown is for the subsequent day of the current date. This is done to avoid manual entry of date for the next day as the immediate next day is the most common business day. You can however enter any date, even a date before the current date.
• In Dr , select Office Supplies account and specify the amount. As in other transactions, you can create the ledger on the fly by pressing Alt + C . Alternatively, press Alt + G (Go To) > Create Master > type or select Ledger > and press Enter .

You can use scenarios in statements (not registers) to compare the actuals with the provisional details by using the Alt+C (New Column) button.

• Press Alt + G (Go To) > type or select Balance Sheet > and press Enter . Alternatively,  Gateway of Tally > Balance Sheet .
• Press Alt + C (New Column).

Reversing Journals

Reversing Journals are those vouchers that do not impact your books of accounts. Similar to the optional voucher, it has an “Upto” date to check the impact on account for certain expenses until the actual voucher is passed. The impact of a Reversing Journal can be seen by creating scenarios.

Accounting entries in TallyPrime follow a simple pattern, you can record a transaction with the following steps.

For example –  On 30th June you want to view the Balance Sheet as of today but June salaries are not paid until the first week of July. Thus, there is a large liability, which would not be reflected in the Balance Sheet. To overcome this, you enter a Reversing Journal Voucher dated 30th June, which would look like this:

• Press Alt + G (Go to) > Create Voucher > press F10 (Other vouchers) > type or select Reversing Journal . Alternatively, Gateway of Tally > Vouchers > press F10 (Other vouchers) > type or select Reversing Journals .
• In case the voucher is inactive, you will be prompted to activate the Reversing Journal voucher type. Select Yes or press Y to proceed.
• In Dr , select Salary Account and specify the amount. As in other transactions, you can create the ledger on the fly by pressing Alt + C . Alternatively, press Alt + G (Go To) > Create Master > type or select Ledger > and press Enter .
• In Cr , select Provision for Salary Account and specify the amount.

Applicable Upto: This is the date up to which the Reversing Journal is available for inclusion in a scenario report. The Reversing Journal can be created as of a particular date and made applicable up to a different date. For example, the depreciation entry could be dated October 1, 2008 and applicable up to October 31, 2008. The journal will be available for inclusion in a scenario for any day from October 1, 2008 till October 31, 2008. It will not exist before 1st Oct and will be reversed automatically after 31st Oct and consequently unavailable.

Reversing Journals in Day Book

Exception reports for reversing journal.

To view entered Reversing Journals vouchers, you can go to Day Book. Day Book is a report to view transactions recorded in the Day.

• When you press F2 to change the date, the date shown is for the subsequent day of the current date. This is done to avoid manual entry of date for the next day as the immediate next day is the most common business day. You can however enter any date, even a date before the current date. You can see Reversing Journals vouchers along with all other vouchers recorded in the day here.

All vouchers are maintained in a Reversing Journal Register. These are not posted to any books of accounts and cannot be included in regular reports. You can view or alter Reversing Journals from the register.

• Press Alt + G (Go To) > type or select Reversing Journal Register > and press Enter . Alternatively,  Gateway of Tally > Display More Reports > Exception Reports > Reversing Journal Register .
• Select a month to view the Voucher Register report.

Creation of Scenarios for Reversing Journal

Reversing Journals are special journals that are automatically reversed after a specified date. They exist only till that date and are effective only when they are included in reports. These are used in interim reporting in the course of the financial year where accruals are to be reported. These accruals are usually short-term and are cleared in the subsequent period. However, to get a proper perspective, decision-makers require the reports with full impact of all aspects and transactions.

• Use Reversing Journal Vouchers in Scenarios
• Press Alt + G (Go To) > Create Master > type or select Scenario > and press Enter . Alternatively,  Gateway of Tally > Create > type or select Scenario .
• Set Exclude Forex Gains/Losses Calculations to Yes if you do not want the Unadjusted Forex Gain/Loss element to reflect in the scenario.
• Select the vouchers to Include (these vouchers will affect the scenario created) and Exclude (these vouchers will not affect the scenario created.).
• Accept the screen. As always, you can press Ctrl+ A to save.

Use Reversing Journal Voucher in Scenarios

Recording transactions for accounting entry in TallyPrime follow a simple pattern. You can record a transaction with the following steps. Since provision for depreciation is made at the end of the year, you can create scenarios to include them for monthly reporting or a specific period to give more accurate status or position.

• Press Alt + G (Go to) > Create Voucher > press F10 (Other vouchers) > type or select Reversing Journal . Alternatively,  Gateway of Tally > Vouchers > press F10 (Other vouchers) > type or select Reversing Journal .
• In Dr (Debit) side, select Depreciation and specify the amount. As in other transactions, you can create the ledger on the fly by pressing Alt + C . Alternatively, press Alt + G (Go To) > Create Master > type or select Ledger > and press Enter .
• Press Alt + G (Go to) > type or select Balance Sheet > and press Enter . Alternatively,  Gateway of Tally > Balance Sheet .

Mark Vouchers as Optional

Any voucher in TallyPrime can be marked as Optional by pressing Ctrl+L (Optional) during voucher entry or in alteration mode.

Marking voucher as Optional will remove the accounting impact of the transactions from the books of account. Some transactions are recurring in nature like rent, repayment of loan, and so on. You can pass all such transactions and mark them as optional. Once the actual date of such transaction occurs you can regularise the transaction by opening it and pressing Ctrl+L (Regular).

Recording transactions in TallyPrime follow a simple pattern. You can use an example – On 15th August you want to view the Balance Sheet as of that date, but August rent is not due for payment until the first week of September. This liability is not reflected in the Balance Sheet. To overcome this, enter an Optional Voucher dated 15th August. 

• Press Ctrl + L (Optional) to make the voucher as Optional Voucher.
• Pass the Debit – Rent Account and Credit – Cash/Bank Account.

Optional Vouchers Register

Creation of scenarios for optional.

• Press Alt + G (Go to) > type or select Optional Vouchers > and press Enter . Alternatively,  Gateway of Tally > Display More Reports > Exception Reports > Optional Vouchers .
• Press Enter on the selected period to view the Voucher Register report. All the Optional vouchers recorded in that period are displayed in this report. You can view them from the Day Book as well.

How to create Scenario for Optional? It follows the same process as the Creation of Scenarios for Reversing Journal .

In the Balance Sheet, to see the impact of Optional vouchers you need to use Scenario created for Optional voucher.

Use Scenarios to see the effect of Optional voucher entries on reports and statements.

Mark Vouchers as Post-Dated

While entering vouchers, you can mark them as post-dated, as a result these vouchers are not updated in the ledgers till the date specified in the voucher. After you pass a voucher, when the DATE OF LAST ENTRY surpasses the Post-Dated voucher, it gets updated automatically. This is useful for entering transactions that take place on a regular basis. For example, if you issue post-dated cheques towards payment of installments, you can set up the payments in advance, and TallyPrime will only update them in the ledgers on the due date.

Mark vouchers Post-Dated by pressing Ctrl + T (Post-Dated) button from the Button Bar. This button toggles with Current.

Post-dated Vouchers Register

• Including Post-Dated Vouchers in Ledger Vouchers Report

All Post-dated vouchers are maintained in a Post-Dated voucher Register .

• Press Alt + G (Go to) > type or select Post-Dated Vouchers > and press Enter . Alternatively, Gateway of Tally > Display More Reports > Exception Reports > Post-Dated Vouchers .
• Press Enter on the selected period to view the Voucher Register report. All the Post-Dated vouchers recorded in that period are displayed in this report.

The major difference between post dated vouchers and other unconventional vouchers are:

• Post-Dated Vouchers affect regular books of accounts on the date of the voucher.
• Post-Dated vouchers are not available for selection in Scenarios.

Including Post-dated Vouchers in Ledger Vouchers Report

Using the ledger option under the Accounts Book in TallyPrime, you can include post-dated vouchers in the ledger voucher report.

• Press Alt + G (Go to) > type or select Ledger Voucher > and press Enter . Alternatively, Gateway of Tally > Display More Reports > Account Books > Ledger .
• Select the required Ledger. The Ledger Vouchers screen appears.

Create Voucher Types

For accounting entry in TallyPrime, it has 28 Pre-defined Voucher Types to record transactions, which uses a voucher type for each transaction type. Apart from default voucher types that Tally Provides, you can create new voucher types to serve your custom needs.

Creation of voucher type

Alteration of voucher type, view the pre-defined voucher types, voucher class for voucher types.

• Use Voucher classes for Sales & Purchases Cycles
• Create Voucher class for Sales or Purchase

Record Sales or Purchase transactions using voucher class

Use voucher classes for receipts, payments and contra entries.

TallyPrime allows to create new voucher types to serve your custom needs. For example, Illustration, GST Sales, Tax Invoice can be created under Sales Accounts for easier transaction.

• Press Alt + G (Go to) > Create Master > type or select Voucher Type > and press Enter . Alternatively,  Gateway of Tally > Create > type or select Voucher types . The Voucher Type Creation screen appears as shown below:

A pre-defined voucher type can be altered to customise it. For example, to control their numbers.

• Press Alt + G (Go to) > type or select Charts of Accounts > Voucher Types > and press Enter . Alternatively, Gateway of Tally >  Charts of Accounts > type or select Voucher Types > and press Enter . The List of Voucher Types screen appears as shown below:

Voucher classes are templates for voucher types. Used Voucher class aids in faster data entry, appropriate allocation of stock item to ledgers, helps eliminate mistakes of wrong ledger selection, and invoice level rounding. You cannot use a voucher class in voucher alteration.

Use voucher classes for Sales & Purchases cycles

A sample voucher class creation for sales transaction is as given below. You can use separate voucher classes for each type of sales for error-free and faster data entry while ensuring the following.

• Selection of appropriate party in each type of sale.
• Usage of specific ledgers for accounting allocation of stock items.
• Inclusion of appropriate tax ledgers in the voucher by default.
• Uniform calculation of additional charges.
• Application of similar invoice level rounding off.

Create voucher class for sales or purchase

• Press Alt + G (Go to) > Alter Master > type or select Voucher Type > Sales > and press Enter . Alternatively, Gateway of Tally > Alter > type or select Voucher Type > Sales > and press Enter .
• Under Include these Groups , select the required group to be made available in Party A/c Name while creating vouchers. Alternatively, you can use Exclude these Groups if the number of groups to exclude is lesser.
• Select the sales ledger to allocate stock items and set the allocation percentage. You can also select other ledgers along with sales and divide the stock item allocation among the selected ledgers. If tax ledgers need not be shown separately in the voucher, you can include those here.

The allocation shown is calculated as “Sales = (100/105)*100 = 95.238” and “CGST & SGST = ((100/105)*5)/2 = 4.762”

• Set the Additional accounting entries like tax, transportation charge, loading charge, and invoice rounding off.
• Select the additional ledgers to be included in the voucher, to avoid selection each time. Include tax ledgers at the end of the list to ensure that tax gets calculated for the other additional ledgers.
• Select the Type of Calculation . If you select As User Defined Value , you need to enter the value during voucher entry. For GST ledgers, automatically the Type of Calculation is set as GST. In all other cases you need to provide the Value Basis for calculation.

When using voucher class you cannot select additional ledgers during transaction.

Using a voucher class for a sample transaction (sales voucher) is as follows.

• Press Alt + G (Go to) > Create Voucher > press F8 (Sales). Alternatively, Gateway of Tally > Vouchers > press F8 (Sales).
• Select the voucher class and the party. You can select only the parties satisfying the condition set in the voucher class.
• Provide Narration , if any, and accept the sales voucher screen. As always, you can press Ctrl + A to save. In a similar way you can use voucher classes for creating sales order, purchase, purchase order, delivery notes, and receipt notes.

Use voucher classes for receipts to pre-fill the specific source of money as cash or bank. Similarly, you can specify the destination of money in the case of payments and contra entries.

The following image shows a sample voucher class for cash Payments using a Payment Voucher Type.

Related Topics

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• Journal Entry for GST Adjustment in TallyPrime
• Flexibilities in TallyPrime to Ensure Accuracy and…
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• How to Record TDS on Purchase of Goods u/s 194Q in…

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How to View Accounting Reports in TallyPrime: 2 Easy Methods

Viewing accounting reports in TallyPrime involves navigating through different areas depending on the specific report you need.

Here’s a breakdown of two main methods:

Table of Contents

1. Gateway of Tally Method:

This method offers a step-by-step approach to finding specific reports.

Steps for Viewing the Reports from Gateway of Tally:

• Open TallyPrime and navigate to “Gateway of Tally.”
• Balance Sheet : Under “Financials,” choose “Statements of Accounts” and then “Balance Sheet.”
• Profit & Loss Statement: Under “Financials,” choose “Reports” and then “Profit & Loss.”
• Day Book : Under “Accounting” choose “Day Book.”
• Other Reports: Explore through various subcategories under “Financials,” “Accounting,” “Inventory,” etc., based on your specific needs.
• Select the desired report from the list.
• You can further customize the report by specifying date range, filters, display options, etc.

2. Go To Feature Method:

This method allows you to directly type the report name for faster access.

Steps for Viewing the Report by using the Go To Feature option:

• Press Alt+G to open the “Go To” feature.
• Start typing the name of the report you want to view. The list will dynamically update as you type.
• You can customize the report as desired, similar to the Gateway of Tally method.

Additional Tips for Viewing Accounting Reports in TallyPrime:

• Use the search bar within each category in the Gateway of Tally for faster navigation.
• Press F12 within a report to explore different display formats and customization options.
• Utilize keyboard shortcuts for various actions like exporting, printing, and drilling down to transaction details.
• Refer to TallyPrime’s official documentation or helpful resources online for detailed guidance on specific reports and their customizations.

Remember, the preferred method depends on your familiarity with TallyPrime and report frequency.

Use the one that suits your workflow and allows you to efficiently access the information you need.

I hope this clarifies how to view accounting reports in TallyPrime.

Feel free to ask if you have any questions about specific reports or need further assistance with navigating TallyPrime!

Whitmer, a millionaire, set up new company before signing financial disclosure bills

Lansing — Gov. Gretchen Whitmer’s lawyer filed paperwork to form a company he says is meant to manage her family’s personal wealth, four days after the Michigan Legislature signed off on the hotly-debated details of a personal financial disclosure law for state officeholders.

The Democratic governor disclosed her ownership interest in Super Deluxe LLC in her first report submitted under the new law, along with more than $2.3 million in investment and retirement assets. Whitmer will also use the entity to manage expenses and profits related to her upcoming book, her lawyer Christopher Trebilcock said.

The limited liability company, which filed paperwork with the state Nov. 13, is meant to serve as the “governor’s family office to manage her personal matters,” Trebilcock said. He is listed as the company’s resident agent and also works as a lawyer for Whitmer’s campaign arm.

The LLC is registered to the address of Trebilcock’s law firm, Clark Hill. A family office typically serves very high net-worth individuals and families in managing their wealth — from estate planning to tax services to the management of homes, planes, boats or cars.

Under Michigan's disclosure law, Whitmer didn't have to report the value of Super Deluxe or what the company's dealings were. She just disclosed that she was a member of it with an ownership interest.

Whitmer's upcoming book from Simon & Schuster, "True Gretch," was contracted through Super Deluxe because it is a "personal project," Trebilcock said. Any profits will be used to pay expenses related to the publication and the rest given to a Lansing-area nonprofit.

"The governor is proud to donate the proceeds from the publishing of 'True Gretch' to the Capital Region Community Foundation trough Super Deluxe LLC throughout the entirety of her term as governor," Trebilcock said.

Whitmer hasn't said how much her book deal is worth. Other public officeholders have made hundreds of thousands of dollars off similar projects. Former New York Gov. Andrew Cuomo was paid about $5 million for his 2020 memoir titled "American Crisis: Leadership Lessons from the COVID-19 Pandemic," according to media reports .

Pete Hoekstra, chairman of the Michigan Republican Party, has previously called on Whitmer's administration to release the terms of her book deal.

The governor's interest in the LLC was reported in a filing Monday , the deadline for Michigan’s inaugural round of mandatory personal financial disclosure reporting. While the formation of the Super Deluxe was new, her investment and stock interests had been disclosed in prior voluntary reports from the governor, with Monday's investment total reflecting a slight increase from last year's voluntary disclosure .

Voters in 2022 approved a ballot measure 66%-34% that expanded term limits in the state House and Senate and required lawmakers and the governor, lieutenant governor, attorney general and secretary of state — as well as candidates for those offices — to file financial disclosures.

The nuts and bolts of what information would need to be included in the personal financial disclosures was largely left to lawmakers, who were able to narrowly pass statutory language implementing the disclosures amid pushback that the requirements didn’t shed enough light on lawmakers' finances and potential conflicts that may arise from those interests. The legislation exempted the income and assets of spouses after Whitmer expressed reservations about requiring such public disclosures.

The Legislature signed off on the bills implementing the financial disclosure requirement Nov. 9 ; Whitmer signed the bills into law Dec. 8 .

The first round of disclosures filed Monday saw significant differences in the level of detail each official provided, some opting to provide more information than was required and others offering only those details mandated by law.

Whitmer's report

Whitmer reported more than $2.3 million in the value of her investment and stock accounts in addition to her roughly $159,000 annual salary as governor. Among the $2.3 million in investments, stocks and securities, Whitmer disclosed more than $1 million in Admiral shares in Vanguard Total Stock Market Index Fund.

Whitmer’s financial reporting, in some ways, went beyond what was required of officials; she disclosed actual dollar amounts while many state lawmakers reported the existence of retirement or investment funds without detailing how much they were worth.

Whitmer reported the formation of Super Deluxe LLC under a portion of the reporting document requiring officials to disclose “positions in organizations.”

The governor has previously said that "super deluxe" was a saying used by her her late mother, Sharon .

Business incorporation papers list Trebilcock as the resident agent and attorney J. Thomas MacFarlane as the organizer.

MacFarlane specializes in estates and trusts at Clark Hill, according to the firm’s website, and aiding clients “for the efficient transition of their wealth.”

The paperwork was filed with the state Nov. 13 and accepted Nov. 15.

Family offices generally function as asset management firms, but are tailored to an individual or family with a very high net worth, said Rob Grimaldi, chief operating officer of the family office at New York-based Viscogliosi Brothers LLC.

A family office is typically staffed with individuals who help with estate planning, tax services, charitable giving, or the management of boats, planes or homes, said Grimaldi, a Michigan resident who's worked with family offices for the past two decades. They also can provide "lifestyle management," scheduling flights or booking hotels, he said.

Family offices in Michigan include those involving the Ford family, the Ilitches and Dan and Jennifer Gilbert. The industry standard for a family office usually involves individuals or families with a threshold net worth starting at between $100 million and $150 million, Grimaldi said. It's possible, however, that someone could start a family office with less if they expected their wealth to grow in the near future.

"There’s no minimum stated," Grimaldi said. "I could start a family office with zero assets, but if you’re going to have any level of staff or activity of any kind, you’re going to have to pay for that. It needs to be cost effective”

Whitmer also reported, among her assets, full ownership of her summer home in Elk Rapids, which is valued at about $418,200. Whitmer does not pay to live at the governor’s residence in Lansing or for use of the governor's home on Mackinac Island.

Gilchrist, Benson, Nessel report

Lt. Gov. Garlin Gilchrist also disclosed the dollar amounts of his stock and retirement accounts for a total of about $435,000. He disclosed his home in Corktown was valued at about $1.1 million; Crain’s Detroit Business reported the fifth-floor penthouse was on the market last year with an asking price of about $1.9 million.

Secretary of State Jocelyn Benson initially filed her disclosure without dollar amounts — which is all that’s required under current law — but updated the filing later in the day with more detailed information. Benson had previously disclosed her finances voluntarily in 2019 .

Benson disclosed her role as director for Ross Initiative in Sports for Equality (RISE), her ownership of her Detroit home worth about $500,000 and a couple of 401(k) retirement accounts worth about $590,000. Benson also disclosed she remains a tenured professor at Wayne State Law School, where she took an unpaid leave of absence in 2019.

She also disclosed about $100,000 in savings accounts she holds jointly with her husband, Ryan Friedrichs, a lobbyist for Related Companies, the real estate development firm of New York billionaire Stephen Ross, who founded RISE.

Attorney General Dana Nessel disclosed ownership of her Plymouth home and a couple of retirement and investment accounts, without listing dollar amounts regarding the mortgage or the value of her 401(k) account.

While Nessel has not previously made a voluntary release of her finances in the same way as Whitmer and Benson, her office said she released some financial information upon request of media outlets during her 2018 campaign.

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