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Top 10 presentation software programs

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This article has gathered popular presentation software and compared them with their key features. We hope the presented information will help you choose the best service with no additional time lost.

Let’s Take A Look Over Best of Them

Apple keynote, microsoft powerpoint, google slides pros and cons, advantages and disadvantages of powtoon.

• Free use is possible, but templates or pictures with no Free sign shall be paid $1 unless you pay $9.95 one-month subscription fee.
• Simple use. Use Canva as a construction kit: combine fonts, photos, icons, and diagrams in one presentation.
• Out of all services presented in this review, Canva offers the largest number of templates.
• Modern templates reflect the latest design tendencies.

Disadvantages

• Practically no standard templates.
• You cannot change the image size.

General Impression

If you want to create a nice presentation , this presentation software is your choice. With the help of this service, you can create modern and beautiful slides. Canva is convenient and pleasant to use.

• From $3 to $59 monthly.
• Collaborative work on presentation available.
• Software is available offline, too.
• Slides from PowerPoint can be uploaded and further processed here.
• During the registration for a trial package, payment information is required.
• Created presentations take much disk space.

In Prezi, work is done not on the separate slide but on the whole work zone, where you can put elements (pictures, texts, icons and videos) as you wish to. After you get some kind of construction, you can make a separate slide out of it and set the way of transition to other slides.

• 30 beautiful themes created by designers from Apple.
• Possibility to take ready styles for text or use your own settings for designing slides.
• Synchronization with all your Apple devices: you create your presentation on one device, and it automatically appears on the rest of them.
• Only for Mac, iPad, iPhone or iPod users.

Keynote contains everything necessary for creating a solid presentation. Creating slides is equally easy using your computer, tablet or smartphone. It is a perfect solution for Apple users.

• From $9.99 to $29.9 billed annually.
• Maximum intuitive interface.
• Numerous nice templates and over 35 million of stock photos.
• The service works fast. When you open the editor, you can immediately draft headlines, pictures and texts to your slides.
• Even if you want to use the trial period, you need to indicate your credit card details when registering.
• Limited possibility of changing or adjusting slides.

This presentation software allows for the creation of elegant and minimalistic presentations. Notwithstanding its simplicity, Haiku Deck contains all necessary functions and the richest library of templates, pictures and diagrams.

• Free with limited features.
• The full features are available starting from $99 yearly or at $49 for a one-time payment.
• The app allows for creating interesting presentations that can contain video pictures, web pages, text or Excel files in addition to the slides themselves.
• Possibility to demonstrate your presentation to colleagues or partners.
• You should install the application on your computer.
• Only Windows is supported.

The app differs from the familiar PowerPoint or Google Slides. Here, you upload different types of files (pictures, videos, presentations) and make a playlist out of them. This is what will make your presentation. The software is easy to master. One of SlideDog’s features is the free use of paid tools for 15 minutes per visit.

• From $5 to $20 monthly.
• Free use of the service is possible, but all presentations created will be available for public viewing and use.
• Pop-up windows with explanations will help you get acquainted with the service faster.
• A large set of tools for presentation editing.
• Poor selection of templates.
• Getting acquainted with the service takes more time when compared to, let’s say, Canva or Prezi.
• No mobile version.

The work with this presentation software is done online, with no local installation. The Slides’ Interface is complicated and takes time to be mastered, though it contains the whole range of basic tools for creating presentations.

• From $8 to $149.
• There is a free plan.
• Online support.
• Very easy to use: you add text and pictures, while the software transforms this into a slide.
• Works on any device.
• Long template loading.
• Limited possibility of customizing the service to meet your preferences.

The peculiarity of Slidebean is a separation of design from content. You mess around with the presentation’s content while Slidebean takes care of the design. This is convenient for those willing to quickly prepare a nice and neatly designed presentation without deep diving into technical stuff. Select your template, add text and pictures for each slide into special fields — and your presentation is ready.

• PowerPoint is a part of the Microsoft Office package.
• It costs from $69.99 to $99.99 per year.
• Otherwise, you can pay $149.99 once.
• Universal availability: the Office package by Microsoft, which contains PowerPoint, is installed on almost all computers running Windows.
• Popularity. You must have created something using PowerPoint or at least heard of this app.
• The significant number of instruments.
• Because of the app’s popularity, PowerPoint templates are very recognizable.
• This is why slides can sometimes look boring and stale.

PowerPoint is classics among services for presentation preparation. It was created back in 1990. Because of the initial releases’ complexity and clumsiness, the presentations created using it often looked harmless. But lately, PowerPoint has changed. Now, using this app, you can create modern, stylish slides, even if you are no designer at all.

• Using Google Slides is possible on computers, smartphones and tablets.
• You can work either online or offline with no live Internet connection.
• Collaborative work available: create or edit presentations together with your colleagues.
• To use the service, you need the Gmail account.
• The app does not contain any templates. You can create different themes changing the slide’s background, as well as the suggested font.
• No support. You will have to look for answers to your questions online yourself.

Using this presentation software is simple — its interface resembles a standard text editor. Though it does not have templates and its functionality is quite limited, still, you can create a laconic and easy to perceive presentation.

• From $19 to $89.
• Free package available.
• 24/7 online support.
• A large collection of interesting templates, diagrams, sound effects.
• Working with software is very simple.
• For instance, you will not be able to create standard static slides here.
• The presentation will resemble a video rather than a standard presentation.

PowToon is designed to create animated presentations and videos. With this tool, you can craft captivating and visually stunning presentations.

So, we have covered 10 presentation software. The services are very diverse in terms of tools, approach to creating presentations, templates, price. We have spoken about the pros and cons of each of them. Now, you choose.

An expert behind the simplified online meeting and webinar software platform, MyOwnConference. In today’s flexible work environment, Dan offers invaluable life hacks, in-depth reviews, and savvy tips for organizing, promoting, and excelling in virtual conferences and webinars.

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PowerPoint vs. Other Presentation Software: Which Is Better for Creating, Presenting, and Sending Sales Pitches?

Gunjan Gupta

Time sure flies in a blink of an eye. It's been 32 years since PowerPoint came into existence after being acquired by Microsoft, and since then, it is known as the ultimate transformation tool. Before the original and the most loved Microsoft Office suite introduced this magnificent presentation tool to what is now the ‘de facto’ of the billions of presenters, curating presentations was expensive and hands down the most tedious task one can get himself into. 

In the late ’80s, PowerPoint remodeled itself. For the first time, anyone having a personal computer could get a hold of this software: crafting and curating everything under the sun! Since then, its ability to bring in captivating presentations is a life-altering skill possessed by 70% and probably more American employees. 

By the time 2000s rolled around- a promising era had begun with new kids on the presentation block, ready to dethrone the ye olde campion; PowerPoint. In response to immense opportunity and exploding market demand, Apple’s Keynote (2003) and Google Slides (2007) entered the online realm, proving themselves to be true competitors. 

Despite the new kids trying to catch on, the number of loyal customers of PowerPoint has been impressive since time immemorial. Even after thirty years of its launch, PowerPoint is still embraced and cherished, designing as many as 30 million presentations per day.

So, which one to go for? Which one to choose: old or new for creating, presenting, and sharing the best sales pitches? This is an age-old decision that every presenter, no matter his skill level, should make. To assess, let us dismantle and study each industry leader: PowerPoint vs. Google Slides vs. Keynote , piece by piece, brick by brick.

A quick overview: PowerPoint 

PowerPoint is such a ubiquitous tool that almost everybody has heard of it. From business to academics to the corporate world, it has conquered every arena, becoming the de facto leader of presentation software for decades. In fact, for many people, PowerPoint and word presentations are synonymous with each other. Its interface is so familiar that it remains a cult favorite to date. 

Additionally, PowerPoint is a part of every office product available on both IOS and Android, making it even harder to avoid it. It can be included in every other office pursuit and does everything that you would expect a presentation software to do; add text, media, add any number of slides to accompany a talk or other presentations. You name it, and PowerPoint has it! Even a novice can work with PowerPoint without any essential training as it is easy to work with. 

Overall it is hard to go wrong with and not become a firm member of the ever so popular PowerPoint clan!

A quick overview: Keynote 

Keynote is essentially the Apple version of PowerPoint, native to Apple products and users only. It is part of the iWord productivity suite enabling you to design sleek and streamlined presentations. 

Jam-packed with powerful features- such as creating top-notch charts, reflections, and picture frames-  Keynote makes it to the most amazing software to add cinematic-like transitions to your presentations. 

A quick overview: Google Slides  

Google surely has an impeccable fan following owing to the fact that a majority of its efforts are directed towards the well-being of its users. From its powerful algorithms that can search anything under the sun to competitive office products built with cloud-based productivity at fore, it surely is the most responsive and intuitive suite. 

Google Slides is an essential part of Google’s software office suite. It is a free tool that can be used by any Google Drive user for both personal and professional needs. Though it is a fairly new software, it delivers awe-inspiring presentation features to its users. 

Now that the three presentation software have been demystified, let us explore a few parameters to help you decide which software should you choose:

1. OFFLINE & ONLINE ACCESSIBILITY

This is a tricky parameter to base one’s judgment. When it comes to online and offline accessibility, every software has its perks. There are so many ways to access all these software, making it confusing for the average user. 

Online Access- Google Slides, Microsoft PowerPoint, and Keynotes all the software perform well on various online platforms. Having said that, they have their own integration services to carry on the process.

Offline Access- There is no denying the fact that PowerPoint with its robust offline apps is the best software out there. Its UI is specially prepared to meet the offline requirements of the user, hence it is a go-to tool when it comes to preparing an offline presentation. While Google Slides and Keynotes are trying to catch up with this offline beast, it is very safe to say that none of them have succeeded as of now. 

Verdict- It is hard to imagine any other presentation app that is far more equipped than PowerPoint. While it may not necessarily be mobile-friendly, there is no denying that it provides a seamless experience to its users online and offline. As for the Google Slides and Keynotes, they are still grooming themselves and have a lot of catching up to do. Google Slides still lags behind in providing a reliable desktop app without getting too jittery. 

2. SPECIAL EFFECTS 

Google Slides offer pretty basic and beginner-friendly animation options which are quite less when compared to its rival PowerPoint with its cutting edge features. If creativity is what you preach then nothing can be more enchanting than the PowerPoint interface. With hundreds of options to choose from an advanced software like PowerPoint will certainly never prove to be a disappointment. Although its graphic creation is nothing in comparison to Photoshop, PowerPoint can handle basic graphic creation with aplomb. 

Additionally, one can use PowerPoint to remove the background image, crop, and reshape and even create great social media graphic content that is loved by many. 

Verdict-  PowerPoint is essentially the jack of all trades in the presentation block. It can perform some impossible actions which might seem somewhat extra, but according to us, they are liable in making your presentation noteworthy. 

3. CROSS-PLATFORM COMPATIBILITY

Compatibility is one of the major reasons why a lot of software don’t make it to the final cut. Prime examples of these are Prezi and as far as Keynote goes, it should not be even considered as Apple seems to be obsessed with the bliss of its one hardware and OS. Let see who wins this one! 

PowerPoint has apps on Windows, Android, iOS, Windows Phone, and many online accessibility options via the standard Browser. Google Slides essentially relies on internet browsers, with its handy plugins. While Google Slides have a lot of apps to offer, it is still lacking when it comes to providing cross-platform accessibility. 

Verdict- Yet again PowerPoint beats every other kid in the market, despite of its half-baked mobile apps. But, I am sure Microsoft will find a solution to that too. 

4. PRICE & AFFORDABILITY

I know it is not a very intelligent point to include here, but let us admit that we all are concerned about how much or how little we have to spend in order to gain access to these three presentation industry pioneers. 

PowerPoint arguably has the worst reputation when it comes to pricing whereas Keynote and Google Slides are absolutely free of cost, making the verdict pretty straightforward. 

Final Closure- Without dwelling into the convoluted Office pricing mechanism we declare Google Slides and Keynote as winners here. However, when we look at the extensive professional gallery PowerPoint has to offer, who cares about shelling a few extra from one’s pocket right? If you disagree with us then Google Slides and Keynote are present to help you out in this journey! 

And the Winner is…...

So which presentation software makes it to your list of favorites; PowerPoint, Keynote, or Google Slides? Which one should you go for creating, presenting, and delivering sales pitches? Obviously, all three of them have their own share of pros and cons, but PowerPoint definitely outshines every other software in the list, owing to its easy adaptability and resourcefulness. Therefore against all the odds, in order to become a seasoned presentation designer, PowerPoint is hands down the best and most professional option to go for! 

That being said, if you are not yet a firm believer in PowerPoint clan and are looking for some additional validation, here are a few sales pitch examples that prove that the reign of this powerful tool will continue for ages long. Also, no matter how many attempts are made to dethrone this champion, it will hold its position of being the ultimate resort, the de facto, and the master of presentation design software with its era never coming to an end! 

A few Sales Pitch Templates to help you make the right choice 

Deliver effortless sales pitches with these stunning pre-designed templates designed using the PowerPoint software. Upload logos, brand quotes, and more to present one-of-a-kind sales presentations with real-time collaboration and PDF export qualities features. 

Template 1 

Writing a persuading sales pitch is at the top of the sales managers’ priority list as it is the ultimate resort to close a deal. Our meticulously crafted sales pitch proposal template design follows some of the industry’s best practices, thus helping you deliver great pitches. This template can be implemented to showcase the sales process. Also, it is a proven way to stand out from the competitors due to its insightful content and awe-inspiring design. Therefore, download it now to establish great relations with your clients and subordinates. 

Download Sale Offer Pitch Proposal PowerPoint Presentation Slides

Convince your prospects to purchase your products and services with this astounding sales pitch design. Convince investors, partners, or any other individual to opt for your product rather than your competitors by using this template design. Experts design such a template hence it initiates an immediate call to action to make a purchase decision by the prospects. This template is fully customizable, so feel free to portray any insightful details using it. The elements like color, design, shapes, etc. everything can be altered.   

Download Sales Proposal PowerPoint Presentation Slides

Nail your next sales presentation by using this pre-designed proposal template design, which is equipped with valuable content and high-quality images. This template is ideal for any sales rep looking to meet his targets and outperform every other team member. It is also a great design to create ever-lasting relationships between you and your prospects. Since, this is a professionally designed template, depicting valuable insights is what this design promises and stands by. Therefore, do give it a try to empower your clients and their actions. 

Download Product Sale Proposal PowerPoint Presentation Slides

Boost your sales ratio with this ready-to-use template design. Target new prospects, and impress all your views with this visually attractive layout that can be adapted to your needs and requirements. Valuable information regarding the value proposition, product traction, key offerings, action plan, and several others can be presented here to convince and persuade. Thus, helping you close more deals and increase the selling point of your company. 

Download Sales Strategy Secrets And Tips PowerPoint Presentation Slides

Acquaint your customers with the best possible sales pitch by making use of this template. Present this layout in front of senior management to portray valuable information regarding the facets of the major sale like business overview, highlights, quarter track record sales performance, etc. Showcase the records to products sold and highlight your organization’s sales volume by adapting this template to your business needs and requirements. 

Download Sales Reports PowerPoint Presentation Slides

Still not convinced? Our advice; try your hands on all three, and decide for yourself who the clear winner is! (wink) PowerPoint it is………………...

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Pros and Cons of PowerPoint, Keynote, and Prezi

• By: Gabrielle Reed

And which format you should use for your presentation

The world is a presenter’s oyster right now – with the presentation software heavyweights in PowerPoint, Keynote, and Prezi at their disposal, as well as options like Haiku Deck, SlideBean, and Microsoft Sway. Navigating the advantages and disadvantages of each application can be a time-consuming task, so we compiled a list of pros and cons for the three most ubiquitous players in the presentation game.

The versatility and compatibility of PowerPoint is a primary selling point for many presenters. Since it functions with both Microsoft Windows and Mac OS, PowerPoint is especially ideal for users intending to distribute their presentation out to other individuals and groups. Compared to Keynote and Prezi, PowerPoint has robust design options and multimedia capabilities. Through this program, users are able to follow a simple process to add audio and video clips to their slides.

Although PowerPoint is compatible across both Mac and PCs, the quality of the program is not created equal on each system – with the Mac version falling short of the PC version. On the design front, what PowerPoint makes up for in design options, it lacks in design function. Plus, audiences may perceive PowerPoint templates and themes as outdated – a product of the software’s long-standing reputation in the presentation industry.

Tip: For more professional, business-type settings and topics, PowerPoint might be the best choice . The software is best suited for data-focused and informative presentations, as well as those presentations that will be given by multiple people within your organization or company.

For those well-versed in Mac applications, Keynote will be breeze. Beginning presenters, along with veterans who are pressed for time will also appreciate the ease of Keynote. Equipped with templates with built-in layouts into the themes, Keynote allows its users to essentially knock out two birds with one stone. Are you featuring animations in your deck? Keynote handles these much better than PowerPoint or Prezi. Compared to PowerPoint, Keynote boasts more elegant, sleek templates and design features powered by Adobe programs. If you want to save your Keynote presentations as a YouTube video or Quicktime slideshow , there will be no hassle involved in the effort.

PC users might really struggle with Keynote upon first introduction. For example, the application’s design tools are nested in dropdown menus and tabs, possibly foreign to the avid PC user.

Tip: For those preparing to craft a persuasive presentation, Keynote could be the better choice in comparison to PowerPoint and Prezi. PC users with time to spare could benefit from shortening the learning curve and utilizing the more dynamic format . Also, if you will be the only one giving your presentation and you won’t be sending it out to multiple parties, Keynote could work well for you.

Prezi is a useful option for particularly storytelling-driven presentations. It’s non-linear storytelling capabilities far surpass the offerings in either PowerPoint or Keynote. From integrating multimedia and pngs and vector images constructed outside the web-based application fairly seamlessly to allowing collaboration among team members invested in the presentation, Prezi provides unique design and distribution capabilities. This presentation-building option also adds movement to a presenter’s message, which could be particularly engaging in many settings.

While Prezi’s web-based format provides simple embedding processes for blogs and web pages, any disruption in Internet connection or tiny glitch can reduce design quality and functionality. Even utilizing the zoom functions within Prezi can lead to fuzzy and pixelated photography. Some audiences could find the zoom functions gimmicky, while others could succumb to motion sickness. Designing within Prezi can be a challenge too, as users are limited to a set amount of colors and fonts and shapes are difficult to manipulate.

Tip: If your presentation utilizes a creative storytelling format or a compelling visual metaphor, Prezi might be your best bet , as it provides more freedom in your efforts to construct a narrative structure. Even if you have never worked with Prezi, but you have the time and patience to learn how to get around it, the resource hands you the tools you’ll need to wow your next audience.

The presentation design software options available to presenters in this day and age can be overwhelming, but a quick assessment of your own technical skills and abilities paired with insight into your audience’s needs will drastically improve the quality of your next presentation. To find out more about the distinctions between PowerPoint, Keynote, and Prezi in addition to the other resources out there, search below.

PowerPoint vs. Prezi vs. Keynote

5 Reasons to Replace PowerPoint with Google Slides

Gabrielle Reed

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Keynote vs PowerPoint: Which Presentation App to Choose?

It’s presentation time! Whether you are creating a template for your boss or prepping slides for a talk, using the right software can make the job a lot easier. We’re pitting Keynote vs. PowerPoint against one another to lay out the pros and cons of each.

For Mac users, there are two pretty obvious choices – Keynote and PowerPoint. But which do you choose? Should you always stick with one, or use different apps for different presentations?

Each has its own set of benefits and costs, and they’re both great for different uses. Hopefully, we’ll be able to help you make the right choice.

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Portal Keynote Template

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When it comes to making the choice of Keynote vs. PowerPoint for presentation software, understanding where each tool works best is key. Keynote is presentation software designed for Apple devices, so it will only work on computers, tablets, and phones running iOS software.

Keynote allows users to create presentations that look sleek without a lot of design capability. The tools are easy and intuitive. The slide navigator includes options for designing slides with different layouts, animations, fonts and you can even bring in presentations from other software.

Pros of Keynote

Most of the functionality in Keynote vs. PowerPoint is similar, it’s in some of the slide creation details that the software really differs. Pros of Keynote include:

• So user-friendly that someone who hasn’t built slides before can use it.
• Plenty of high-design theme options to choose from.
• Basic setup helps you align and position elements for a sleek overall design.
• Made for different types of multimedia such as images, sounds, video and other file types. (This is a huge feature!)
• Great integration across devices – go from your desktop to phone to tablet and keep working on the same presentation.
• Animation, transition and transparency effects are polished and don’t have that silly look and feel often associated with presentations.
• Software is free on all iOS devices.
• Photo manipulation tools – i.e. cropping – is actually easy in Keynote.
• There are plenty of extra templates that you can download and add if you don’t like one of the included designs.
• The design looks less like a standard slide deck, with a more polished overall aesthetic.

Cons of Keynote

While Keynote is a powerful tool, the biggest problem is that it is only for Mac and iOS devices.

• Not as highly adopted as other programs.
• Does not support some 3D effects and shadows from PowerPoint; so beware if you bring slides over.
• There is a learning curve if you are coming from other software.

Choose Keynote If:

If you are a Mac user and want to create presentations that don’t “look like PowerPoints,” then Keynote is for you. It’s relatively easy to use, comes installed with your OS (so there’s no software to buy) and provides a viable option for creating great presentations.

PowerPoint is probably the most well-known presentation software. When it comes to comparing PowerPoint vs. Keynote, one of the biggest considerations is ease of use. If you’ve been using PowerPoint for a long time and are already comfortable with it, chances are that a switch might not be for you.

While this software was originally designed for PC as part of the Microsoft Office Suite (now called 365), it works on PC or Apple devices. Whereas Keynote works well on mobile devices, many functions of PowerPoint are more limited when creating presentations away from your desktop.

Pros of PowerPoint

PowerPoint is a powerful piece of presentation software and many people don’t even use it to the full potential. (This might actually be a pro or con, depending on your experience with the software.)

• Most people have used PowerPoint of another Microsoft product and understand basic usage.
• There are thousands of themes and templates to choose from, as default options and as add-ons.
• Editing is easy and the interface and slides work using drag and drop.
• Other Microsoft elements from Word and Excel integrate seamlessly so you can add documents or spreadsheets to slides.
• Notes function converts slides to handouts that look and work great.
• Data and chart integration for building quick graphics works exceptionally well.
• Advanced functions provide a lot of control for experience PowerPoint users that can control almost any aspect of the design.
• Smart design suggestions can help you create more visually appealing slides if you aren’t working from a rigid template.

Cons of PowerPoint

Because PowerPoint is so complicated, it can be problematic for some users. Cons include:

• Adding multimedia is flaky and doesn’t always work if you present on a device other than where you built the slideshow.
• Cropping and photo editing can be quite tedious.
• PowerPoint makes it too easy to create a bad design with garish animations and effects that deploy with just a click.
• You have to buy the software.
• There are a lot of features that most users don’t use; they can get in the way.

Choose PowerPoint If:

PowerPoint is generally the best option in a team environment where people collaborating on slide decks are used to PowerPoint. It’s also the go-to option in a non-Mac environment. It’s highly compatible since slides will work on any type of computer and most people have some familiarity with using the software.

PowerPoint is also preferred for users that are bringing complex data or charts into slides, because it integrates with Excel, making this functionality a lot easier.

If you are working on a team that does presentations frequently and are in a Mac and PC environment, it’s probably a good idea to at least get comfortable with both pieces of presentation software. When it comes down to Keynote vs. PowerPoint, you don’t always get an option as to what type of software will be used.

When you do get an option, many Mac users working in slides without massive amounts of data seem to prefer Keynote. For PC users or anyone working with charts and numbers, PowerPoint is the go-to option for creating presentations.

The best presentation software in 2024

These powerpoint alternatives go beyond the basics..

The latest presentation apps have made it easier than ever to format slides and create professional-looking slideshows without giving off a "this is a template" vibe. Even standard PowerPoint alternatives have updated key features to make it easier than ever to collaborate and create presentations quickly, so you can spend more time prepping for your actual presentation.

If, like me, you've used Google Slides unquestioningly for years, it's a whole new world out there. The newest crop of online presentation tools go way beyond the classic slideshow experience, with new features to keep your audience's attention, streamline the creation process with AI, and turn slide decks into videos and interactive conversations.

I've been testing these apps for the past few years, and this time, I spent several days tinkering with 25 of the top presentation software solutions out there to bring you the best of the best.

The best presentation software

Beautiful.ai for AI-powered design

Prezi for non-linear, conversational presentations

Powtoon for video presentations

Pitch for collaborating with your team on presentations

Gamma for conversational AI features

Mentimeter for audience engagement

Tome for generative AI features

What makes the best presentation app?

How we evaluate and test apps.

Our best apps roundups are written by humans who've spent much of their careers using, testing, and writing about software. Unless explicitly stated, we spend dozens of hours researching and testing apps, using each app as it's intended to be used and evaluating it against the criteria we set for the category. We're never paid for placement in our articles from any app or for links to any site—we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog .

When looking for the best presentation apps, I wanted utility players. After all, slideshows are used for just about everything, from pitch decks and product launches to class lectures and church sermons. With that in mind, here's what I was looking for:

Pre-built templates. The best presentation tools should have attractive, professional-looking templates to build presentations in a hurry.

Sharing and collaboration options. Whether you plan to share your webinar slides later, or you just want to collaborate with a coworker on a presentation, it should be easy to share files and collaborate in real-time.

Flexibility and customization options. Templates are great, but top presentation apps should enable you to customize just about everything—giving you the flexibility to build exactly what you need.

Affordability. Creating compelling presentations is important, but you shouldn't have to bust your budget to make it happen. With capable free tools on the market, affordability is a top consideration.

Standalone functionality. There's no reason to use multiple tools when one can do it all, so I didn't test any apps that require and work on top of another presentation app like PowerPoint or Google Slides.

Familiar, deck-based interface. For our purposes here, I only tested software that uses slides, with the familiar deck-based editor you expect from a "presentation" tool (versus, for example, a video creation app).

While most apps now offer AI features in one way or another, it isn't a universal feature yet—and some apps' AI features leave a lot to be desired. For that reason, I opted not to make AI features a strict must-have for this year (though it probably will be a requirement next time I update the article). That means I've still included some apps that don't offer AI—if you opt for one of those, you can still easily get AI-generated images and text from a separate tool and copy them into your presentation app of choice.

Beyond that, I also looked for presentation apps that brought something unique to the table—features above and beyond what you can get for free from a legacy solution like PowerPoint or Google Slides.

Here's what my testing workflow looked like:

I went through any onboarding or guided tutorials.

I created a new deck, scanning through all available templates, noting how well-designed they were (and which were free versus paid).

I added new slides, deleted slides, edited text and images, and played around with other content types.

I changed presentation design settings, like color schemes and background images.

I reviewed and tested the sharing and collaboration options.

I tested out presenter view (when available).

After my first round of testing, I went back into the top performers to test any unique or niche features, like AI, brand settings, and interactive content. With that, these are the best presentation apps I found—each one really brings something different or radically easy to the table.

The best presentation software at a glance

The best free presentation software, canva (web, windows, mac, android, ios).

Canva pros:

Excellent free plan

Tons of amazing templates for all use cases

Feature-rich

Canva cons:

The AI tools aren't groundbreakingly useful

Canva offers one of the most robust free plans of all the presentation apps I tested. The app delays account creation until after you've created your first design, so you can get started building your presentation in seconds. Choose from an almost overwhelming number of beautiful templates (nearly all available for free), including those designed specifically for education or business use cases.

Anyone who's accidentally scrolled too far and been bumped to the next slide will appreciate Canva's editor interface, which eliminates that problem altogether with a smooth scroll that doesn't jump around. Choose from a handful of preset animations to add life to your presentations, or browse the library of audio and video files available to add. And Canva also has a number of options for sharing your presentation, including adding collaborators to your team, sharing directly to social media, and even via QR code.

Present directly from Canva, and let audience members submit their questions via Canva Live. Once you share a link to invite audience members to your presentation, they can send questions for you to answer. As the presenter, you'll see them pop up in your presenter view window, so you can keep the audience engaged and your presentation clear. Alternatively, record a presentation with a talking head bubble—you can even use an AI presenter here—to share remotely.

Canva has added a number of AI-powered tools , but I wasn't super impressed by them yet. The Magic Design tool, for example, isn't much more useful than the many pre-designed templates already available, while Magic Write is basically just white-labeled ChatGPT. These features will likely improve in time, but for now, you're better off starting from one of Canva's many great templates.

Canva pricing: Free plan available; paid plans start at $120/year for 1 user and include additional features like Brand Kit, premium templates and stock assets, and additional AI-powered design tools.

If you're looking for a capable free presentation tool with a more affordable upgrade, Zoho Show is worth a look. It's completely free for most features, offers a clean, intuitive editor, and includes a number of great templates. Plus, you can automate Zoho Show by connecting it with Zapier .

The best presentation app for AI-powered design

Beautiful.ai (web, mac, windows).

Beautiful.ai pros:

True AI design

No fussing around with alignment

Still allows for customization

Beautiful.ai cons:

No free plan

If you're like me, editing granular spacing issues is the absolute worst part of building a presentation. Beautiful.ai uses artificial intelligence to take a lot of the hassle and granular design requirements out of the presentation process, so you can focus on the content of a presentation without sacrificing professional design. If I needed to make presentations on a regular basis, this is the app I'd use.

Many apps have recently added AI design features, but Beautiful.ai has been doing it for years—and they've perfected the experience of AI design, ensuring the tool's reign as the most streamlined and user-friendly option for AI design.

The editor is a little different from most presentation apps, but it's still intuitive—and you'll start off with a quick two-minute tutorial. When creating a new slide, scroll through "inspiration slides" to find a layout you like; once you choose, the app will pull the layout and automatically adapt it to match the design of the rest of your presentation.

With 10 themes, several templated slides, over 40 fully-designed templates, and more than 20 different color palettes to choose from, Beautiful.ai strikes a perfect balance between automation and customization.

While Beautiful.ai doesn't offer a free plan, paid plans are reasonably priced and offer sharing and collaboration options that rival collab-focused apps like Google Slides. And speaking of Google, you can connect Beautiful.ai with Google Drive to save all your presentations there.

Note: I re-tested the generative AI feature (called DesignerBot) this year. It's great for adding individual slides to an existing presentation—automatically choosing the best layout and matching the design to the rest of the deck—but as with most other apps, it struggled to pull in relevant images.

Beautiful.ai pricing: Plans start at $12/month for unlimited slides, AI content generation, viewer analytics, and more. Upgrade to a Team plan for $40/user/month to get extra collaboration and workspace features and custom brand controls.

If you're a founder looking for an AI presentation tool for your pitch deck, Slidebean is a great Beautiful.ai alternative for startups. The app offers a number of templates; a unique, content-first outline editor; and a generative AI tool that builds a whole pitch deck based on your website. I didn't include it on the list mainly because of the price: the free plan is quite limited, and the paid all-access plan can only be billed annually.

The best presentation app for conversational presentations

Prezi (web, mac, windows, ios, android).

Prezi pros:

Doesn't restrict you to standard presentation structure

Lots of customization options

Prezi Video lets you display a presentation right over your webcam video

Prezi cons:

Steep learning curve

Struggling to squeeze information into a basic, linear presentation? Give Prezi a try. Unlike nearly all other presentation apps on the market, Prezi Present doesn't restrict the structure of your presentation to a straight line. The editor focuses on topics and subtopics and allows you to arrange them any way you want, so you can create a more conversational flow of information.

With the structural flexibility, you still get all the same customization features you expect from top presentation software, including fully-editable templates. There's a learning curve if you're unfamiliar with non-linear presentations, but templates offer a great jumping-off point, and Prezi's editor does a good job of making the process more approachable.

Plus, Prezi comes with two other apps: Prezi Design and Prezi Video. Prezi Video helps you take remote presentations to a new level. You can record a video where the presentation elements are displayed right over your webcam feed. Record and save the video to share later, or connect with your video conferencing tool of choice (including Zoom, Microsoft Teams, and Google Meet) to present live.

Prezi's generative AI feature works ok, but it's more useful as a wireframe. When I asked it to create a presentation about the Stanley Cup Playoffs, for example, the resulting content read a lot like a student writing a term paper in the broadest strokes possible to avoid doing any actual research.

Prezi pricing: Free 14-day trial and a free plan that includes up to 5 visual projects; paid plans start at $7/month and include additional features like private presentations and Prezi Present.

The best presentation app for video presentations

Powtoon (web, ios, android).

Powtoon pros:

Timing automatically changes based on the content on the slide

Can toggle between slideshow and video

Can orient presentation as horizontal, vertical, or square

Powtoon cons:

Limited free plan

Powtoon makes it easy to create engaging videos by orienting the editor around a slide deck. Editing a Powtoon feels just like editing a presentation, but by the time you finish, you have a professional video. 

You can edit your slides at any time, and when you hit play, a video plays through your deck—the feel is almost like an animated explainer video. Each slide includes the animations you choose and takes up as much time as is needed based on the content on the slide. Powtoon figures the timing automatically, and you can see in the bottom-right of the editor how much time is used on your current slide versus the total presentation. If you ever want to present as a slide deck, just toggle between Slideshow and Movie.

You'll likely need to subscribe to a paid plan to get the most out of Powtoon—like creating videos longer than three minutes, downloading them as MP4 files, and white-labeling your presentations—but doing so won't break the bank. Plus, you'll unlock tons of templates complete with animations and soundtracks.

One of my favorite Powtoon features is the ability to orient your video: you can choose horizontal orientation (like a normal presentation) or opt for vertical (for mobile) or square (for social media). When your presentation is ready, you can publish straight to YouTube, Wistia, Facebook Ads, and any number of other locations.

Powtoon pricing: Limited free plan available; paid plans start at $15/month and include white-labeling, priority support, additional storage, and more.

The best presentation app for collaborating with your team

Pitch (web, mac, windows, ios, android).

Pitch pros:

Google levels of collaboration

Assign slides to specific team members

Excellent generative AI feature

Pitch cons:

User interface is a little different than you're used to

Need to collaborate on presentations with your team? Pitch is a Google Slides alternative that gets the job done. As far as decks go, Pitch includes all the beautifully-designed templates, customizability, and ease of use you expect from a top-notch presentation tool. But the app really shines when you add your team.

The right-hand sidebar is all about project management and collaboration: you can set and update the status of your deck, assign entire presentations or individual slides to team members, plus comment or add notes. Save custom templates to make future presentations even easier and faster.

You can also invite collaborators from outside your company to work with you on individual decks. And if you opt for a paid plan, Pitch introduces workspace roles, shared private folders, and version history.

Pitch also offers one of the most impressive generative AI features on this list. It still struggles to pull in relevant images, but I found the AI-generated written content and design to be top-notch.

Pitch pricing: Free plan offers unlimited presentations, custom templates, and live video collaboration; paid plans start at $22/month for 2 users with additional workspace features, presentation analytics, and more.

The best presentation app for conversational AI

Gamma (web).

Gamma pros:

Creates fully fleshed-out presentations from a prompt

Conversational chatbot-like experience

Can still manually edit the presentation

Gamma cons:

Not as much granular customization

I tested a lot of apps claiming to use AI to up your presentation game, and Gamma's conversational AI features were head and shoulders above the crowd.

Simply give the app a topic—or upload an outline, notes, or any other document or article—approve the outline, and pick a theme. The app will take it from there and create a fully fleshed-out presentation. It's far from perfect, but Gamma produces a very useful jumping-off point. (Last year, it was by far the best, but this year, other apps are catching up.)

Here's the key: Gamma is much more geared toward the iterative, chatbot experience familiar to ChatGPT users. Click on the Edit with AI button at the top of the right-hand menu to open the chat, and you'll see suggested prompts—or you can type in your own requests for how Gamma should alter the presentation.

Once you've done all you can with prompts, simply close the chat box to manually add the finishing touches. While you do sacrifice some granular customizability in exchange for the AI features, you can still choose your visual theme, change slide layouts, format text, and add any images, videos, or even app and web content.

Gamma pricing: Free plan includes unlimited users, 400 AI deck credits, and basic view analytics; upgrade to the Plus plan for $8/user/month to get unlimited AI credits, remove Gamma branding, and more.

The best presentation app for audience engagement

Mentimeter (web).

Mentimeter pros:

Tons of audience engagement features

Simple for participants to interact

Mentimeter cons:

Less granular customizability

Bit of a learning curve

If you need to engage with an audience during your presentation, Mentimeter makes that easy. The app is designed around interactive elements like quizzes, surveys, Q&As, sliders, and more (even a Miro whiteboard!).

Each of these is included in a number of different, professional-looking templates, so you can build a fully interactive presentation super quickly.

When it's time to present, your audience members can scan the QR code with their phone cameras or type in the URL and access code to participate. There's one code per presentation (so they won't have to do this on every slide), which gives access to each slide as you move through the presentation.

There are two main drawbacks to this one, though. First, there's a bit of a learning curve and less familiar editing interface (but I found it pretty easy to learn with some practice). The other drawback is that you can't get as granular with the visual customization as you can with many other presentation tools.

Mentimeter pricing: Free plan includes 50 participants per month and 34 different slide types; upgrade to the Basic plan for $11.99/presenter/month to get unlimited participants and slide types, private presentations, and more.

The best presentation app for generative AI

Top-tier generative AI features

Simple, customizable templates

Intuitive doc-style editor

There's definitely a learning curve

Tome is one of the new additions to this list that I'm most excited about. If you're looking for generative AI that just genuinely works , it's definitely worth a look. The editor is a bit more stripped down than most presentation apps but intuitive nonetheless—it's almost a cross between your standard deck editor and a Notion-style doc.

To generate an AI deck, click Generate with AI in the top right, and either write your own prompt or choose from the example prompts that cover a handful of common use cases, like sales enablement and company pitches. Edit or approve the suggested outline, then generate the full presentation.

From there, you can edit each slide as a doc via the right-hand menu—without limits on how much information you can include. During the presentation, you simply size down any slides that take up more than the standard amount of space. It's super simple but somehow feels revolutionary in a presentation app.

Tome pricing: Free plan available for manual editing without AI; upgrade to the Professional plan for $16/user/month to use the generative AI and design tools, plus engagement analytics, branding tools, and more.

What about the old standbys?

You might notice a few major presentation players aren't on this list, including OGs Microsoft PowerPoint, Apple Keynote, and Google Slides. These apps are perfectly adequate for creating basic presentations, and they're free if you have a Windows or Mac device or a Google account.

I didn't include them on the list because the presentation space has really developed in the last several years, and after testing them out, I found these behemoths haven't kept pace. If they weren't made by Microsoft/Apple/Google, I might not even be mentioning them. They're pretty basic tools, they're behind the curve when it comes to templates (both quantity and design), and they don't offer any uniquely valuable features like robust team collaboration, branding controls, video, and so on.

Some of these companies (think: Microsoft and Google) are openly working on some pretty impressive-sounding AI features, but they haven't really been focused on their respective presentation solutions just yet. Rest assured, I'm watching this space, and the next time we update this article, I'll re-test tools like Copilot for PowerPoint and Gemini for Google Slides to see what new features may be available.

In any case, if you're reading this, you're probably looking for an alternative that allows you to move away from one of the big 3, and as the presentation platforms featured above show, there's a ton to gain—in terms of features, usability, and more—when you do.

What about PowerPoint and Google Slides add-ons?

While I focused my testing on tools with full feature-sets—those that can serve as your sole presentation tool—there are a ton of add-on tools you can use atop big name tools like PowerPoint and Google Slides.

If you're looking to expand what you can do with PowerPoint or Google Slides, apps like Marq (formerly Lucidpress), Plus AI , Slidesgo , and Simplified can help you do things like access additional templates, save branded assets, and generate AI presentations from the app you're already using.

Related reading:

Canva AI tools to improve your design workflow

The best online whiteboards for collaboration

How to share a presentation on Zoom without sharing your browser tabs and address bar

This post was originally published in October 2014 and has since been updated with contributions from Danny Schreiber, Matthew Guay, Andrew Kunesh, and Krystina Martinez. The most recent update was in April 2024.

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Kiera Abbamonte

Kiera’s a content writer who helps SaaS and eCommerce companies connect with customers and reach new audiences. Located in Boston, MA, she loves cinnamon coffee and a good baseball game. Catch up with her on Twitter @Kieraabbamonte.

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7 Golden Benefits of Presentation Software in 2024

Anh Vu • 08 Apr 2024 • 7 min read

What are the benefits of Presentation Software ? What is presentation software? Finding someone who hasn’t presented at school or work is scarce whether a sales pitch, a TED Talk or a chemistry project, slides and exhibitions have always been a significant part of our academic and professional growth.

As with most things, the way we do presentations has undergone a significant facelift. No matter what type of presentation you’re doing, whether in a remote or hybrid environment, the importance and benefits of presentation software are undeniable.

If you’re looking for presentation software’s features, uses and challenges, this article is for you!

Table of Contents

• Changes in Presentation Software Field

7 Benefits of Presentation Software

3 cons of presentation software.

• Free Templates
• More Tips with AhaSlides

Tips for Better Engagement

Besides the benefits of presentation software, let’s check out the following:

• Complete Guide to Interactive Presentation
• Types of presentation software

Start in seconds.

Get free templates for your next interactive presentation. Sign up for free and take what you want from the template library!

Changes in the Presentation Software Field

PowerPoint and presentations have been synonymous for decades now. This is not to say that indications didn’t exist before PowerPoint; there were chalkboards, whiteboards, hand-drawn posters, flip charts, and slide decks for all purposes.

However, the rise of technology gradually helped companies replace hand-drawn slide decks with computer-generated slides, which finally led to PowerPoint – one of the most popular pieces of presentation software of all time. It’s been years since PowerPoint revolutionised the game, and now there are plenty of alternatives evolving the industry in their own way.

PowerPoint and similar software allow the presenter to create a digitised slide deck with editable text and graphics. The presenter can then present that slide deck to the audience, either directly in front of them or virtually through Zoom and other screen-sharing software.

So, are you ready to take the step to modern presentation software? Don’t worry; it’s nowhere near as intimidating as you think!

Start by checking out some benefits of presentation software has been a real game-changer for presenters and presentations all over the world.

#1 – They’re Engaging Visual Tools

Did you know that 60% of people prefer a presentation full of visuals , while 40% of people say it’s an absolute must they’re included? Text-heavy slides are relics of presentation dinosaurs; the new way is graphics.

Presentation software gives you so many opportunities to illustrate your topic with the help of visual cues, such as…

• Transitions between slides
• Backgrounds

This choice of elements is a treasure trove for traditional presenters. They can really help you grab your audience’s attention when you’re giving your presentation, and are great aids when it comes to telling an effective story in your presentation.

#2 – They’re Easy to Use

Most presentation software is relatively easy to learn and use. The tools were originally designed to mimic how a traditional presenter presents their slides; over time, they’ve become more and more intuitive.

Of course, with the vast customisation options they offer, there’s a chance that newbie presenters can get overwhelmed. Still, each tool usually has a plentiful help section and contactable customer service team to combat that, as well as communities of other presenters who are ready to help with any problems.

#3 – They Have Templates

It’s a standard nowadays for presentation tools to come with several ready-to-use templates. Usually, these templates are a few very well-designed slides that look fantastic; your only job is to replace the text and maybe add your images!

These eliminate the need to create your presentation templates from scratch and can save you entire evenings agonising over every element within your presentation.

Some established presentation software has got over 10,000 templates to choose from, all based on slightly different topics. You can be fairly assured that if you’re looking for a template in your niche, you’ll find it in the template library of some of the big names in presentation software .

#4 – Benefits of presentation software – They’re Interactive

Well, not all of them, but the best ones are!

An interactive presentation creates a two-way dialogue between the presenter and their audience by allowing the presenter to create questions in their presentation and allowing the audience actually to answer them.

Usually, the audience will join the presentation and answer the questions directly from their phones. These questions can be in the form of a poll , word cloud , live Q&A and more, and will display the audience’s answers visually for everyone to see.

Interactivity is definitely one of the biggest benefits of presentation software, and one of the biggest free tools in the interactive presentation game is AhaSlides . AhaSlides lets you create a presentation full of interactive slides; your audience simply joins, contributes their ideas and stays engaged throughout the show!

# 5 – They Work Remotely

Imagine trying to present something to an audience around the world if you didn’t use presentation software. The only thing you could do is hold up your A4 slides to the camera and hope that everyone could read it.

Presentation software makes the whole process of broadcasting your slides to your online audience so much easier. You simply share your screen and present your presentation through the software. While you’re talking, your audience will be able to see both you and your presentation fully, making it just like real life!

Some presentation tools let the audience take the lead, meaning anyone can read and progress through the slides themselves without the need for the presenter. This is a great way to make the traditional ‘presentation handouts’ available for audiences wherever they are.

#6 – They’re Multimedia

As well as being visually appealing, the ability to add multimedia to our presentations makes them super exciting for both you and your audience.

3 things can elevate your presentation to no end…

Each of these are directly embeddable as slides within the presentation and doesn’t require you to jump between platforms while you’re trying to get into your flow. They help stimulate your audience’s senses and keep them involved and in tune with the presenter.

There are several types of presentation software that allow you to access large GIF, video and sound libraries and drop them straight into your presentation. Nowadays, you don’t have to download anything at all!

#7 – They’re Collaborative

The more advanced presentation software is collaborative for a smooth remote work environment.

They allow multiple people to work on a presentation simultaneously and allow individual members to send the representations to each other for editing in their own time.

Not only that, but some of the interactive presentation platforms even let you collaborate with your moderator, who can ensure that the questions you’re getting in a Q&A are savoury enough.

Collaborative features were developed to help create and present team presentations more effectively.

For all the benefits of presentation software, they do have their drawbacks. You also need to be aware of a few challenges when you use presentation software for your next presentation.

• Going Overboard – Presenters’ most common mistake with their presentation is to include too many multimedia effects . It is quite easy to get experimental when presented with a vast range of options, and you might end up drowning a slide with too many results, animations, and font customisations. This dilutes the primary purpose of your presentation – to grab the audience’s attention and help them understand your topic.
• Cramming – Likewise, when you can make everything tiny, you might experience the temptation to pack your slides with information . But far from filling your audience with more information, it becomes much more difficult for them to take anything meaningful away. Not just that; content-heavy slides also sap your audience’s attention, which eventually makes it harder to get them to look at your slides in the first place. It is better to include your primary thoughts as headings or bullet points on the decline and describe them in detail throughout your speech. The 10-20-30 rule can help with this.
• Tech Issues – The fear of Luddites everywhere – what if my computer crashes? Well, it’s a valid concern; computers have been hit many times before, and many other inexplicable tech issues have arisen at the worst possible times. It could be an unstable internet connection, a link that doesn’t work or a file that you could have sworn you attached. It’s easy to get flustered, so we recommend you have backup software and a backup of your notes for a smooth transition if something goes wrong.

Now that you know the pros and cons of presentation software, it will be infinitely accessible to create a compelling presentation for your next audience. Until you do so, check out the variety of interactive templates available at AhaSlides and use them for free to create your next power-packed presentation.

More from AhaSlides

Beautiful.ai vs. PowerPoint: A Battle of Presentation Software

A Battle Between a New PowerPoint Alternative and Ye Olde Presentation Software Time sure flies. It’s been 32 years since Microsoft acquired PowerPoint, and forever transformed presentations. Before the original Microsoft Office suite brought the innovative presentation software to what are now as many as a billion personal computers, presentations were time-consuming and expensive to create.

When it hit the late 80s software scene, PowerPoint revolutionized the presentation landscape. For the first time, anyone with access to a personal computer could create their own presentations. Since the ability to give a captivating presentation is a skill that 70 percent of American employees find crucial to success , consumers didn’t mind the hefty cost of the software – it ultimately was cheaper and simpler to use than previous methods of creating visual presentations.

PowerPoint was standard on most copies of Windows 95, which out sold its predecessor version by 1000 percent (!!!) But because the software became so widely adopted, many of its most popular features – over-the-top slide transitions, the pillars template and the same tiresome clip art we’ve all seen before – quickly became cliché. PowerPoint allowed people the ability to create their own visual presentations, but it didn’t teach them how to do it well.

By the time the 2000s rolled around — and the software was barely a decade old — consumers started to look for powerpoint alternatives. People began to crave better design and a more unique appearance, and they wanted to do so for a smaller investment. In response to both this market demand and immense opportunity, presentation tools such as Apple’s Keynote (2003) and Google’s Slides (2007) entered the online realm.

Fast forward to 2018, when Beautiful.ai launched. Its mission? To solve all the oh-so-painful pain points of presentation creation that had yet to be solved: 1) The time required to create a presentation 2) The difficult learning curve to do it well and 3) The sometimes downright ugly output. Beautiful.ai was created as a solution for “death by PowerPoint” — uninspiring, unattractive visual stories that put audience members to sleep (or maybe even death).

Fast forward to 2018, when Beautiful.ai launched. Its mission? To solve all the oh-so-painful pain points of presentation creation that had yet to be solved: 1) The time  required to create a presentation 2) The difficult  learning curve to do it well and 3) The sometimes downright ugly  output.

Despite the fact that PowerPoint presentations have been banned at a few top companies around the world — and that most PowerPoint users will admit that they’d really prefer an alternative option that’s much easier and more enjoyable to use — the numbers are impressive. Thirty years after launch, PowerPoint users still design as many as 30 million presentations each day, on more than a billion computers worldwide.

As for Beautiful.ai , in under a years time, it has steadily collected a cult-like following. The new ai-powered presentation software has become a particularly popular choice among visual presentation designers because of its smarts (artificial intelligence), simplicity (aka ease of use) and beauty (attractive yet unique templates). And unlike PowerPoint, or other powerpoint alternatives, the tool is designed for non-designers. Slowly but surely, this “secret weapon” — used by presentation creators in over 18 countries — is starting to catch on.

So, which presentation software to choose: Beautiful.ai or PowerPoint? It’s a decision that presenters of all skill levels must make for themselves. To assess, let’s rely on some good, old-fashioned comparative research, and consider the advantages and disadvantages of using Microsoft’s presentation software versus Beautiful’s powerpoint alternative.

BEAUTIFUL.AI ADVANTAGES

1. it’s smart.

Beautiful.ai’s library of more than 50 “ smart templates ” boasts a Timeline, Table, Line Graph, Org Chart, Word Cloud, and dozens more. The tool’s “smarts” refer to the design AI, which adapts each slide’s layout as you add content. Thus automating the majority of the work involved in creating presentations, and cutting production time by more than 50 percent. No other powerpoint alternative can do that. Since time is money, using Beautiful.ai boosts productivity and profit.

2. IT’S SIMPLE

With Beautiful.ai, creating a presentation is no longer overwhelming. It’s easy: Start by choosing from eight design themes, or create your own. Then, add each new “smart template” at a time from the template library. Input your content, such as text, images from a free stock library, icons and logos.

See the “simply” done theme here? It’s true — and really that simple.

Instead of struggling with the placement of text boxes and images, Beautiful.ai ’s interface can design and animate your slides for you — even suggesting ways you can visualize your ideas and updating your entire presentation automatically as you change color schemes or add logos or text styling.

Instead of struggling with the placement of text boxes and images, Beautiful.ai ’s interface can design and animate your slides for you — even suggesting ways you can visualize your ideas.

3. IT’S BEAUTIFUL

What’s in a name? Well, if your name is Beautiful, you’ve got a lot to live up to.

Beautiful.ai was founded to bring an end to ugly presentations. But if users are the ones adding content to each slide, just how does Beautiful.ai maintain its professional appearance?

The answer is through its proprietary heuristic engine that employs artificial intelligence to translate users’ ideas into stunning and engaging visuals, automatically applying the rules of good design in real-time.

With its design-ai (the tool’s “secret sauce”), the best practices in presentation design are built right into each smart template, maintaining the high design standards of a professional graphic designer. The result is a clean, concise and attractive presentation that will have people asking if you spent thousands of dollars on the design.

4. IT’S IN THE CLOUD

It’s no secret that cloud computing is increasingly preferred over physical methods of storing data and software — like hard disks and external drives. After all, cloud computing not only offers universal access, but also enhanced security, sync technology and cost savings.

Beautiful.ai lives completely in the cloud. No downloads, no storage suck, no file attachments. Just share the link to send your presentation with colleagues and access the internet to view, collaborate or present. PowerPoint versions offer far less features, and no design guidance whatsoever.

5. IT’S EASY TO COLLABORATE

In an increasingly collaborative workplace, it’s vital for a variety of team members to send, receive, edit and view a project at any point in its timeline.

Because it’s so easy to access and share visual presentations created with Beautiful.ai from the cloud, collaborating on projects is a breeze. To add a collaborator to a presentation, just choose the “Collaborate” icon and type in his or her email address. Set your presentation’s permissions to “can edit” or “can view” (much like sharing documents within the Google suite of tools) and they’ll receive an email notifying them to join the project. There’s also a built-in Revision History feature, that lets you see who made what updates to each slide, at what time, as well as useful viewing and editing data.

With its built-in design best practices, large stock library of icons, graphics and photos, advanced animation settings and more, each Beautiful.ai presentation is guaranteed to have a professional appearance.  

6. IT’S CUSTOMIZED TO YOUR BRAND

There’s plenty of reasons why Beautiful.ai is increasingly beloved by both amateur and professional presentation designers, and brand customization is high on that list. The cloud-based PowerPoint alternative provides options to customize your color palette and save those settings as a default, or for future use. You can also customize the typography with brand-specific fonts, spacing and other text styling. Company logos can be uploaded and placed automatically onto each slide, akin to a letterhead or watermark.

Branded presentations are a great way to set some guardrails on your company’s visual identity, so “Franken-decks” — or hacked-up corporate templates — are kept from creeping out into the public realm. Brand customization also helps promote a business or organization, and creates a cohesive appearance across any enterprise’s internal or external communications. What’s more, Beautiful.ai’s “smarts” apply any branding updates to the entire presentation, which saves users TONS of time they might otherwise have spent editing each individual slide one by one.

7. IT’S YOUR SECRET WEAPON

With its built-in design best practices, large stock library of icons, graphics and photos, advanced animation settings and more, each Beautiful.ai presentation is guaranteed to have a professional appearance. Now, all your colleagues and business partners will think you’re either incredibly talented at presentation design, or you shelled out for a professional graphic designer. Either way...your secret’s safe with us!

POWERPOINT ADVANTAGES

1. it’s a blank slate.

Since the PowerPoint presentation software is a 100-percent “self-authored” product, you can control your presentation and add whatever you want to each slide with little to no limitations. This “self-authoring” can be preferred by some presenters who have slightly better design skills than most, or those who are just used to doing things their own way.

2. IT’S WIDELY USED

If you’re simply looking for one of the most-widely used and accepted presentation design tools that everyone on your team likely knows how to use already, PowerPoint fits the role. But, with the increasing popularity of Google Suite, PowerPoint may soon fall behind Slides in terms of enterprise usage.

3. IT’S NOT ON THE CLOUD

A growing number of people now prefer the freedom of cloud-based tools like Beautiful.ai. While PowerPoint is a desktop application that you must download in order to use — which some people prefer who don’t trust the Web to autosave or secure their content from hackers. PowerPoint enthusiasts like that they can download their entire presentation file and save on, say, a hard drive. What about the not-so-good stuff? Let's see...

POWERPOINT DISADVANTAGES

1. the cost.

The price tag for PowerPoint can be as much as $439 when included as part of the Microsoft Office suite. Granted, the suite can also be purchased by subscription for around $10 a month (on a per-user basis), but that can add up greatly over the course of a year.

Users can try one version of PowerPoint free to start, but it's super basic and most popular features are reserved for the premium version of the software. Free PowerPoint presentations are unlikely to win over a lot of audiences.

2. THE TIME

Due to the manual nature of PowerPoint presentation software, a substantial amount of time is required when creating a presentation. Due to it’s “blank slate” nature, there’s no design or content assistance so presenters are starting completely from scratch in every way. Without the “head start” that smart templates provide, the prep work alone — getting organized before the first slide is even created — can be overwhelming.

And obviously the process doesn’t end there. Users must source all the visuals (photography, icons, logos) for their PowerPoint presentations and upload all content needed for each slide. Text boxes must be manually created and filled; content must be manually resized; and users must personally choose the best fonts, formats and templates for every single slide, individually.

By the time you repeat all the tasks above for each page, you’re looking at more than 10 hours spent creating a PowerPoint presentation for the average 30-page presentation.

3. THE LEVEL OF DIFFICULTY

The precise reason why PowerPoint remains a popular choice for professional presentation designers is the same reason most average users steer clear of it. The manual nature of the tool creates a higher level of difficulty for most. After all, most presenters aren’t also professional designers.

The "ugly presentation" risk is high when you use PowerPoint. Check out this SNL skit devoted to unprofessional, uninspiring and downright hideous presentations.

So, it can be extremely stressful to pretend to be one: placing images, text and graphics so the overall design is not only attractive and engaging, but also easy to read and understand. In short? Sure, it's easy to use, but it's actually very difficult for the average person to make a good looking presentation.

4. THE LACK OF PROFESSIONAL DESIGN

The "ugly presentation" risk is high when you use PowerPoint. Haven't seen the latest SNL skit devoted to unprofessional, uninspiring and downright hideous presentations? Enjoy . Now you see what we mean? That "blank slate" authoring can be bad news for people that don't understand design best practices. And don't feel bad — most people aren't trained graphic designers. So this is one situation where a "Pro" of PowerPoint can quickly turn into its worst "Con."

BEAUTIFUL.AI VS. POWERPOINT - CONCLUSION

So, which presentation software should you choose… Beautiful.ai or PowerPoint? Obviously, both have their share of pros and cons. If you require total control of your presentation’s layout, or you consider yourself a seasoned presentation designer, PowerPoint can be a great fit.

But, if you need a “jump start” (help placing all your content and data into a cohesive and attractive layout); or you’re not too confident of your knowledge of graphic design best practices; or you’re simply looking for a PowerPoint alternative; Beautiful.ai’s smart templates might be your gateway to a whole new world of inspiring, engaging visual storytelling that is sure to impress your audience. Our advice? Try both, and there may be a clear winner (wink!) TRY BEAUTIFUL FOR FREE.

Samantha Pratt Lile

Samantha is an independent journalist, editor, blogger and content manager. Examples of her published work can be found at sites including the Huffington Post, Thrive Global, and Buzzfeed.

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Advantages and Disadvantages of Presentation

Exploring the 'Advantages and Disadvantages of Presentation,' this blog explores how presentations can effectively communicate ideas yet sometimes hinder creativity. It discusses the ease of conveying complex information visually and the potential for engaging audiences but also considers the challenges of over-reliance on visuals and potential misinterpretation.

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Table of Contents  

1) What is a Presentation: A brief introduction 

2) Advantages of Presentations 

3) Disadvantages of Presentations 

4) How to make a successful Presentation? 

5) Conclusion 

What is a Presentation: A brief introduction  

A Presentation refers to a method of conveying information, ideas, or data to an audience using visual aids and spoken words. It is a formal or informal communication tool used in various settings, such as business meetings, educational environments, conferences, or public speaking engagements. 

During a Presentation, the presenter uses visual elements like slides, charts, graphs, images, and multimedia to support and enhance their spoken content. The goal of a Presentation is to engage the audience, effectively communicate the message, and leave a lasting impact on the listeners. You can ace your presentation skill by understanding various presentation skills interview questions and answers . It will expand your horizon to elevate your skills. 

Presentation Skills can be used to cover a wide variety of Presentations, from business proposals and academic research to sales pitches and motivational speeches.The success of a Presentation depends on the presenter's ability to organize the content coherently, engage the audience, and deliver the information in a clear and compelling manner, showcasing strong principles of presentation skills. Therefore, it is essential to understand the elements of presentation .

Unlock your full potential as a presenter with our Presentation Skills Training Course. Join now!  

Advantages of Presentations  

Effective communication  

One of the primary advantages of Presentations is their ability to facilitate effective communication. Whether you're addressing a small group of colleagues or a large audience at a conference, Presentations help you to convey your message clearly and succinctly. By structuring your content and using visuals, you can ensure that your key points are highlighted and easily understood by the audience. 

Visual appeal  

"Seeing is believing," and Presentations capitalise on this aspect of human psychology. The use of visuals, such as charts, graphs, images, and videos, enhances the overall appeal of the content. These visual aids not only make the information more engaging but also help reinforce the main ideas, making the Presentation more memorable for the audience. 

Engaging the audience  

Captivating your audience's attention is crucial for effective communication. Presentations provide ample opportunities to engage your listeners through various means. By incorporating storytelling, anecdotes, and real-life examples, you can nurture an emotional connection with your audience. Additionally, interactive elements like polls, quizzes, and group activities keep the audience actively involved throughout the Presentation. 

Simplifying complex information  

Complex ideas and data can often be overwhelming, making it challenging to convey them effectively. However, Presentations excel in simplifying intricate information. By breaking down complex concepts into digestible and interconnected slides, you can present the information in a logical sequence, ensuring that the audience grasps the content more easily. 

Persuasive impact  

Presentations are powerful tools for persuasion and influence. Whether you're convincing potential clients to invest in your product, advocating for a particular cause, or delivering a motivational speech, a well-crafted Presentation can sway the audience's opinions and inspire action. The combination of visual and verbal elements enables you to make a compelling case for your ideas, leaving a lasting impact on the listeners. 

Versatility in delivery methods  

Another advantage of Presentations lies in their flexibility and versatility in terms of delivery methods. Gone are the days when Presentations were limited to in-person meetings. Today, technology allows presenters to reach a wider audience through various platforms, including webinars, online videos, and virtual conferences. This adaptability makes Presentations an ideal choice for modern communication needs. 

Enhanced understanding and retention  

When information is presented in a visually appealing and structured manner, it aids in better understanding and retention. Human brains process visuals faster and more effectively than plain text, making Presentations an ideal medium for conveying complex concepts. The combination of visual elements and spoken words create a multi-sensory experience, leading to increased information retention among the audience. 

Professionalism and credibility  

In professional settings, well-designed Presentations lend an air of credibility and professionalism to the presenter and the topic being discussed. A thoughtfully crafted Presentation shows that the presenter has put effort into preparing and organising the content, which in turn enhances the audience's trust and receptiveness to the information presented. 

Take your Presentations to the next level with our Effective Presentation Skills & Techniques Course. Sign up today!  

Disadvantages of Presentations  

Time-consuming  

Creating a compelling Presentation can be a time-consuming process. From researching and gathering relevant information to designing visually appealing slides, a significant amount of effort goes into ensuring that the content is well-structured and impactful. This time investment can be challenging, especially when presenters have tight schedules or are faced with last-minute Presentation requests. 

Technical glitches  

Presentations heavily rely on technology, and technical glitches can quickly turn a well-prepared Presentation into a frustrating experience. Projectors may malfunction, slides might not load correctly, or audiovisual components may fail to work as expected. Dealing with such technical issues during a Presentation can disrupt the flow and distract both the presenter and the audience. 

Overdependence on technology  

In some cases, presenters may become overly reliant on the visuals and technology, neglecting the importance of direct engagement with the audience. Overloaded slides with excessive text can make presenters read directly from the slides, undermining the personal connection and interaction with the listeners. This overdependence on technology can lead to a lack of spontaneity and authenticity during the Presentation. 

Lack of interactivity  

Traditional Presentations, particularly those delivered in large auditoriums, may lack interactivity and real-time feedback. In comparison, modern Presentation formats can incorporate interactive elements; not all Presentations provide opportunities for audience participation or discussions. This one-sided communication can lead to reduced engagement and limited opportunities for clarifying doubts or addressing queries. 

Public speaking anxiety  

For many individuals, public speaking can be a nerve-wracking experience. Presenting in front of an audience, especially in formal settings, can trigger anxiety and stage fright. This anxiety may affect the presenter's delivery and confidence, impacting the overall effectiveness of the Presentation. Overcoming public speaking anxiety requires practice, self-assurance, and effective stress management techniques. 

Not suitable for all topics  

While Presentations are an excellent medium for conveying certain types of information, they may not be suitable for all topics. Some subjects require in-depth discussions, hands-on demonstrations, or interactive workshops, which may not align well with the traditional slide-based Presentation format. Choosing the appropriate communication method for specific topics is crucial to ensure effective knowledge transfer and engagement. 

Accessibility concerns  

In a diverse audience, some individuals may face challenges in accessing and comprehending Presentation materials. For instance, people with visual impairments may find it difficult to interpret visual elements, while those with hearing impairments may struggle to follow the spoken content without proper captions or transcripts. Addressing accessibility concerns is vital to ensure inclusivity and equal participation for all attendees. 

Information overload  

Presentations that bombard the audience with excessive information on each slide can lead to information overload. When the audience is overwhelmed with data, they may struggle to absorb and retain the key points. Presenters should strike a balance between providing adequate information and keeping the content concise and focused. 

How to make a successful Presentation?  

Now that we know the Advantages and Disadvantages of Presentations, we will provide you with some tips on how to make a successful Presentation. 

1) Know your audience: Understand your audience's needs and interests to tailor your content accordingly. 

2) Start with a strong opening: Begin with an attention-grabbing introduction to captivate the audience from the start of presentation .

3) Organise your content logically: Structure your Presentation in a clear and coherent manner with a beginning, middle, and end. 

4) Limit text on slides: Keep slides simple and avoid overcrowding with excessive text; use bullet points and keywords. 

5) Use visuals effectively: Incorporate high-quality images, graphs, and charts to enhance understanding and engagement. 

6) Practice, practice, practice: Rehearse your Presentation multiple times to improve your delivery and confidence. 

7) Be enthusiastic and confident: Show passion for your topic and maintain good eye contact to build trust with the audience. 

8) Tell stories and use examples: Include relevant anecdotes and case studies to make your points more relatable and memorable. 

9) Keep it interactive: Encourage audience participation through questions, polls, or discussions to keep them engaged. 

10) Manage time wisely: Respect the allotted time for your Presentation and pace your delivery accordingly. 

11) End with a strong conclusion: Summarise your key points and leave the audience with a clear takeaway or call to action. 

Conclusion  

All in all, Presentations have altered the way we communicate and share information. While they offer numerous advantages, such as effective communication, visual appeal, and persuasive impact, they also come with their share of disadvantages, including technical challenges and public speaking anxiety. By understanding the advantages and disadvantages of presentations and employing best practices, we can Improve Presesntation Skills , create engaging and impactful presentations that leave a lasting impression on the audience.

Want to master the art of impactful Presentations? Explore our Presentation Skills Courses and elevate your communication prowess!  

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9 Disadvantages of Using PowerPoint Presentations!

By: Author Shrot Katewa

If you frequently have to prepare and deliver presentations you normally want to use software that is suitable for the topics you’ll be covering. The software should also allow you to shape the presentation into a style you are comfortable with.

PowerPoint might have been recommended to you but now you are wondering whether a presenting tool with such a lot of features as PowerPoint is not perhaps giving just as many issues.

The biggest drawback of PowerPoint is that it has many features and requires adequate training to use them properly. If not used correctly, it can affect the reputation of the presenter. Other disadvantages include files don’t save automatically, and PowerPoint is not free to use.

In the end, you have to decide whether you can live with these disadvantages when you compare them to the advantages. In this article, we list for your convenience 9 of the most important disadvantages of PowerPoint.

Also Read – Advantages of Using Microsoft PowerPoint!

1. Text-heavy slides

Text-heavy slides give too much information with too much text. This makes the slide boring and the audience will lose interest in the whole presentation.

Many PowerPoint presentations are unsuccessful because the presenter or compiler of the slideshow has tried to put as much content as possible in text form on the slide. A good slide should ideally only have the headings and sub-headings of what the presenter is conveying to the audience.

And if more information in text form is necessary to make it easier for the audience to follow the presenter and comprehend the content, the text should be well organized.

The use of columns or blocks and even different colors will make the slide much more interesting. Unfortunately, the slides of many PowerPoint presentations are not well-designed. 

Compilers of presentations are sometimes in a hurry and just add all the content they‘ve found on the slide without actually designing the slide. They don’t discriminate between really needed content and content that can confuse the audience.

Research has found that text-heavy slides are often used when the presenter just wants to read the information from the slides to the audience, instead of using the PowerPoint slides as a tool to emphasize certain aspects.

2. Too many features can get overwhelming

The PowerPoint developers have over time put more and more features into the software to theoretically make it possible for the compilers of presentations to complete the task without using any other tools or software.  But too many features can confuse the user.

This can cause you to spend a lot of time compiling your presentation, as you first want to look at the available features for every aspect you use and figure out how it works. 

It is overwhelming to have to pick the right feature for literary every aspect of the presentation. This is often the reason provided by users when asked why they don’t use PowerPoint. They prefer software packages with lesser choices but which are easier and simpler to use.

3. Most features usually remain unexplored

Because of the overwhelming effect of the large number of features offered by PowerPoint, most compilers of presentations using PowerPoint simplifies the process when they use it for the first time.

They search for features they understand and which seem easy to use. They then tend to stick to these features and don’t explore other features.  

Many of the slide designing features are for example not fully explored by compilers. Generally, a compiler will search for templates to use and when they have found a few they like, they are not interested in looking for more or designing their own.

PowerPoint users have indicated in surveys that a feature like the adding of video snippets into the presentation is for instance an example of features that usually remain unexplored.    

4. Can affect reputation if not used correctly

The presenter or compiler of the presentation might be trusting PowerPoint to always automatically create well-designed presentations. Unfortunately, this is not always the case.

The result can be a presentation with uninteresting and poorly designed slides.  And sometimes the presenter is a very good speaker but an inexperienced PowerPoint user. The combination of a poorly designed presentation with an inexperienced PowerPoint user can affect the reputation of the speaker.

Thus, the bottom line is that a good speaker has to ensure that every slide in the presentation is interesting and conveys just enough information to keep the audience focused.

The presenter should also use the presentation without reading from the screen. Eye contact with the audience is necessary to keep them focused.

5. Real-time collaboration is not the best

Real-time collaboration allows you to work with some of your other colleagues on the same presentation at the same time! This can for example be done with Google Slides. It is a great feature that is especially helpful when working from distant locations or working from home!

Must Read – PowerPoint vs Google Slides: Which Presentation Application Should You Use?

Unfortunately, only the PowerPoint in Office 365 has this real-time feature . If you use any other version of PowerPoint you will not be able to have real-time collaboration.

6. Requires downloading

Another disadvantage of PowerPoint is that you can’t run the application on the cloud as you can do with Google Slides for instance. The Office 365 PowerPoint software is the one exception.

You have to download the PowerPoint software onto your device to be able to use it.

7. Files are not automatically saved

One of the most frustrating things when compiling a presentation is to lose some of the already created slides because they haven’t been saved.  The ideal is that the software saves continuously as you are creating the presentation.

With PowerPoint (except for Office 365) you have to save manually. To ensure that work is not lost, you have to keep on pressing Ctrl+S from time to time. (Ctrl+S is the shortcut for saving a PowerPoint file.)

User reviews indicate that this is also one of the disadvantages that let presentation compilers move away from PowerPoint. In practice, you often just forget to save files manually and unsaved work can easily be lost.    

8. Files often too large to mail

 PowerPoint presentations can quickly become very large. Although you sometimes only want to mail a few files or slides, it often happens that you have to mail the whole presentation. When it exceeds the 10 MB or 25 MB file size it becomes difficult and sometimes impossible to mail.

9. A variety of errors can occur

Although the many features of PowerPoint might be an advantage for some users, the possibility of errors is very high when there are such a large number of features built into a program.  Presentations with fewer features normally develop fewer errors.

PowerPoint online support groups are full of questions. All these questions are an indication that users constantly encounter issues or don’t understand how the features work.  If you look at the answers on these forums it becomes clear that in some instances nobody actually has the correct answer.

Compared to other presentation applications there are much more errors when you use PowerPoint. 

Credit to Nakaridore (on Freepik) for the featured image of this article (further edited)

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COMPARING CLOUD AND DESKTOP SOFTWARE: PROS AND CONS

• Olivia Morris
• Business ,  Software
• 13 Comments

Confused about the difference between a desktop app and a web app? Look no further! This guide outlines the advantages and disadvantages of both.

As technology continues to advance, more businesses are turning to cloud-based software solutions. But is it always the best option? How does it compare to traditional desktop software?

If you're trying to decide between cloud and desktop software for your business, it's important to understand the advantages and disadvantages of each. In this article, we will compare the two options and help you make an informed decision that best suits your needs.

What Is Cloud Software? 

Cloud software, also known as Software as a Service (SaaS), refers to applications that are accessed through the internet rather than being installed on an individual PC or a server. 

These tools are hosted and managed by a third-party provider who maintains the software and the infrastructure required to run it. Cloud software allows users to access the software and data from anywhere with an internet connection.

Furthermore, it eliminates the need for companies to purchase and maintain expensive hardware and software. Some common examples of cloud software include:

• Email services
• Project management tools
• Customer relationship management (CRM) software

Although some people believe that web applications are also a form of cloud software, they are fundamentally different.  

What Is a Web Application?

A web application, like video streaming apps , is a software program that’s accessed through an internet browser. It’s designed to run on the Internet and can be accessed from any device with an Internet connection. Web applications are different from traditional desktop applications in that they don’t need to be installed on a computer or device. 

Application vs Software

To help you understand the differences between an application and software, we’ve provided a comparison table below: 

What Is Desktop Software? 

Desktop software refers to computer programs that are installed and run directly on a user's personal computer or laptop. Unlike web-based software, which requires an internet connection to access and use, desktop software is self-contained and can be used offline.

What’s more, desktop software is typically purchased as a one-time license or subscription fee and is installed on the user's computer. As a result, it allows greater control and customization compared to web-based software. 

Examples of desktop software include Microsoft Word, Movavi Video Converter , Windows File Explorer, etc. 

Cloud Software Pros

Cost-effective.

One of the biggest advantages of cloud software is its cost-effectiveness. With cloud apps , businesses don’t need to invest in expensive hardware or software licenses, as everything is hosted in the cloud. This means that businesses can save money on upfront costs and ongoing maintenance fees.

Scalability

Another benefit of cloud software is its scalability. Businesses can easily scale their software usage up or down depending on their needs. This makes it easier for businesses to adapt to changes in their operations without having to worry about purchasing new hardware or software.

Accessibility

Cloud software is accessible from anywhere with an internet connection. This means that employees can work from anywhere, whether they’re in the office, at home, or on the go. This makes it easier for businesses to offer flexible working arrangements, which can help to improve employee satisfaction and retention.

Automatic Updates

Cloud software is automatically updated by the provider, which means that businesses don’t need to worry about manually updating their software. This can save businesses time and money on IT maintenance and support.

Collaboration

Cloud software makes it easier for teams to collaborate on projects and share information. With cloud software, multiple users can access the same files and data from anywhere. As a result, it can help improve productivity and streamline workflows.

Disaster Recovery

Cloud software providers typically have robust disaster recovery plans in place to ensure that their customer's data is not lost in the event of a natural disaster, cyber-attack, or other unforeseen events. This can give businesses peace of mind knowing that their data is safe and protected.

Cloud Software Cons

Security risks.

One of the biggest concerns with cloud software is security. Since data is stored on remote servers, there is always the risk of unauthorized access, data breaches, and cyber-attacks. Companies must ensure that their cloud provider has robust security measures in place to protect their data.

Reliance on Internet Connection

Cloud software relies heavily on an internet connection to function. If the internet connection is slow or unreliable, it can slow down productivity and cause frustration. Additionally, if the internet connection goes down completely, users may not be able to access their data at all.

Potential for Downtime

While most cloud software providers offer uptime guarantees, there’s always the potential for unexpected downtime. Companies must have contingency plans in place to mitigate the impact of downtime on their businesses.

Limited Control

When using cloud software, companies rely on the cloud provider to manage and maintain the software. This means that companies have limited control over updates, upgrades, and customization. If a cloud provider decides to discontinue a certain feature or service, companies may be left with no alternative.

Desktop Software Pros 

Speed and performance.

One of the key advantages of desktop software is that it tends to run faster and more smoothly than web-based applications. 

Since the software is installed directly on a user's computer, it can take advantage of the full processing power and resources available on that machine. For example, any Mac video editing software will have faster load times, smoother animations, and better overall performance than a web-based video editor.

Offline Access

Another advantage of desktop software is that it can be used even when an internet connection is not available. This is particularly important for applications that require constant access to data or that need to be used in remote locations where internet connectivity may be limited or non-existent.

Customization and Control

Desktop software offers greater customization and control than web-based applications. Users can often configure settings to suit their specific needs, and they can also customize the user interface to make it more intuitive and efficient. Additionally, users have more control over their data and can choose where and how it is stored.

Desktop software is frequently perceived as being more secure than web-based applications because it’s installed locally on a user's computer rather than being accessed through a web browser. This can make it more difficult for hackers to gain unauthorized access to sensitive data.

Desktop Software Cons

Limited accessibility.

One of the biggest drawbacks of desktop software is that it’s limited in terms of accessibility. Users can only access the software from the computer on which it’s installed, making it difficult to work remotely or collaborate with others who aren’t physically present.

Compatibility Issues

Desktop software can also be prone to compatibility issues, particularly when it comes to different operating systems and hardware configurations. This can result in crashes, errors, and other technical problems that can disrupt workflow and productivity. So, you always need to test the software or check if it’s compatible with your computer settings.

Inflexibility

Desktop software can be inflexible and may not be able to adapt to changing business needs or user preferences. This can limit customization and make it difficult to optimize workflow and productivity.

Final Thoughts 

For companies that require access to their data from an array of different locations and devices, cloud software would be the ideal choice. 

Alternatively, for companies where personnel don’t require access to mobile devices or those that handle large amounts of confidential data such as health records, a desktop solution would be better suited.  

Use the information in this article to help you make an informed decision on which app or software to choose. 

Posted by Olivia Morris

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Home » Pros and Cons » 10 Pros and Cons of Powerpoint Presentations

10 Pros and Cons of Powerpoint Presentations

If you need to make a formal presentation, one of the best supportive tools you can use to create visuals for those attending is Microsoft PowerPoint. It can be found in Office 365 subscriptions for both personal and business use.

The primary advantage of using PowerPoint is that visual representations can help to reinforce the key points you’re speaking about. Humans are visually orientated when learning new skills or ideas, so having a graphic representation of what you’re speaking about makes it easier to retain the information.

The primary disadvantage is that it takes time to learn how to use this software. For those unfamiliar with visual presentation software, the process can become difficult. It may even cause some to give up trying to learn it. Here are some of the other pros and cons of PowerPoint presentations that are worth thinking about as well.

What Are the Pros of PowerPoint Presentations?

1. It is easy to download and use virtually anywhere. PowerPoint is considered a standard product in many professional settings. This allows you to take your user license virtually anywhere to be able to create the graphics needed for your presentation. It is so expected, in fact, that you may create a negative first impression if you don’t have a PowerPoint presentation to offer.

2. It can make a presentation more interesting. Even interesting presentations can grow long and boring. With an animated presentation or interesting quotes or other fun slides, you can bring people back from their boredom.

3. It is easy to customize each slide to meet specific needs. Images on a slide can be decreased or increased in scale to fit your needs. It only takes a few clicks to insert, alter, and align images to create a needed visual representation. You can even use arrows, pointers, or other shapes to highlight key areas of information you want people to know about.

4. It is a simple process to create follow-along hand-outs. You can print each slide directly from PowerPoint. Then you can copy those slides to become a helpful hand-out that can be given to each presentation participant.

5. It is reasonably affordable for most professionals. Business plans for Office 365 start at just under $10 per month. This gives you 1 license to use on a computer of your choice. For $15 per month, you receive 5 computer licenses to use.

What Are the Cons of PowerPoint Presentations?

1. There’s always the chance of running into technical difficulties. Even tech-savvy individuals can run into presentation issues when the technology doesn’t work as intended. Maybe the computer stops working. Or you lose power to your outlet. Or the overhead display doesn’t work right. This can alter the positive first impression of a presentation very quickly.

2. Slides with too much information on them can become overwhelming. Because there are so many options that can be included on a PowerPoint presentation, it can be easy to go overboard on the number of colors, sounds, shapes, and other items that can be used. By adding to many things, you can detract from the information that needs to be shared.

3. It isn’t a substitute for what a presenter must do. Many who use PowerPoint tend to rely on the information on the slide instead of providing a learning narrative. It is easy to become too reliant on this software and forget that there is an actual presentation that needs to be completed.

4. Costs are always ongoing. Because it is part of the Office 365 package, you no longer receive a proprietary software license for one specific cost. You must pay a monthly or annual subscription cost, which over time can add up to more than what the proprietary license once offered. You must also download the software to each computer, which consumes data that may be capped for some small business owners.

5. Some participants may tune out your narrative. If your PowerPoint is very detailed, some participants in your presentation may focus on your handouts and slides more than your actual narrative. This may make it difficult to make the call to action that you want participants to follow at the end of the day.

The pros and cons of PowerPoint presentations show that with careful planning, any narrative can be enhanced for those who are participating in the event. Without that planning, the presentation may do more harm than good to the narrative.

Do you use Microsoft PowerPoint for your presentations? What helpful tips do you have to refine the presentation creation experience?

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