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Cover Letter for PhD Application: Guide for Writing One & Example From a Real PhD Student

• Klara Cervenanska , 
• Updated March 27, 2023 9 min read

When applying for a PhD research position, you usually need to submit certain documents, including an academic CV and a cover letter for PhD application .

A PhD cover letter, also referred to as an academic cover letter, should be carefully crafted, well-formatted, and contain specific sections.

We'll show you how to do exactly that, along with a sample of an academic cover letter from a real person admitted to a PhD program at Lyon University in France.

And if you're not sure how to go about writing your PhD CV, check out this article: CV for PhD Application: How to Write One Like a True Scholar (+CV Example) .

Table of Contents

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What is an academic cover letter?

What to include in a cover letter for phd application, how to write a cover letter for phd application, how to format an academic cover letter, phd cover letter sample.

An academic cover letter is a document that PhD candidates submit alongside their academic CV when applying for a PhD. 

Essentially, it's a cover letter for a PhD application.

It's not exactly the same as your regular business cover letter. Nor is it the same as a personal statement or a motivation letter .

The purpose of a cover letter for PhD application is to explain to the reader, who's likely a researcher or a professor, what you can contribute to their institution and/or field.

Moreover, in a PhD application cover letter, you should explain why you're a good match for the research position on the program.

Differences between academic cover letter and business cover letter

Both these documents serve different purposes and people use them in different settings:

• Academic cover letter is used when applying for positions in academia — most often for a PhD. More emphasis should be on education, research background and scholarly accomplishments. Moreover, it should explain what your contribution to the institution or field could be. It should also point the reader to your academic CV.
• Regular (business) cover letter is normally used when applying for any kind of job . Hence, more emphasis should be on skills and past experience while being tailored to a specific job position. You should also explain why you're a good fit for the position at the given company. It should point the reader to your resume.

There are also other documents people often mistake for an academic cover letter. These include:

• Motivation letter is especially relevant for fresh graduates when applying to a university, a non-profit organization, or voluntary work. A motivation letter focuses more on your interests and motives for applying.
• Personal statement. Also used in an academic setting. It's always written by an applicant, often a prospective student, applying to college, university, or graduate school. You explain why you've chosen a particular course and why you'd be good at it. Other names include a statement of purpose or a letter of intent .

Like every cover letter, an academic one also needs to include specific elements and content sections. These are:

• Header. Here, provide your contact information, such as your name, address, phone number, and email in the header of the document.
• Formal salutation. In an official letter like this one, you should address the reader in a professional and formal way. If you know who'll be reading your cover letter, go with Dear Dr. [Surname] or Dear Professor [Surname] . If you don't, go with Dear Sir/Madam .
• The specific PhD program or position. Clearly state in your letter which research position you're applying for or the name of the PhD program. A cover letter is usually read before a CV, so you need to make sure everything is clear.
• Your motivation. Explain why you're interested in the specific PhD position — it's one of the key elements you should include.
• Your academic background. Now, we don't mean you should list in detail every single university course you ever took. Instead, focus on the most relevant course for the PhD and describe in detail what you learned, any projects you worked on, why it was interesting (and optionally, what knowledge gap you identified). In this way, you also show a certain level of understanding of the field.
• Your ambition. Briefly mention what your ambitions, intentions, and plans are regarding your contribution to the field when securing your PhD position. How is your research going to enrich the field? How will the institution benefit from it?
• Conclusion. Keep the conclusion short. Contrary to a regular cover letter ending , there's no place for reiterating everything here. Simply thank the reader for your consideration and prompt them to read your academic CV.
• Formal sign-off. Just pick from the usual: Sincerely, Respectfully, Regards... Then throw in your full name in the following line.

And that's all you need to include!

Now, let's take a look at how to write your cover letter step-by-step.

Applying for a PhD will be a lot less stressful if you follow these tips on how to write a cover letter for a research position:

Consider researching the background of the organization, department, ongoing research projects, and their past and current projects. All that before you start writing your cover letter. Knowing these things will help you tailor your letter to the specific PhD opening.

Before you actually start writing, try to sit down and take a moment to think first. Assess how your past experiences helped you prepare for the PhD position and scribble down those that are most relevant and significant for the specific program. These include any research experiences, research projects, courses, or internships.

In the first few sentences of your letter, you need to convey some basic information about yourself and what specific position you're applying for. The opening should also state firmly why you're a strong candidate for the position/program, by using a persuasive and convincing wording. Here's an example: "As an MChem Chemistry graduate with a narrow focus on the sustainable synthesis of biologically active molecules from the University of Dundee, I am excited to apply to a "Synthesis Of Small Molecule Inhibitors Using Enzymes" PhD programme at an institution with such a strong foundation and numerous research groups in this field."

This is the place where you may explore more extensively on the educational journey that brought you here. Set the foundation for demonstrating how your Master's degree and research experience seamlessly translate into the next phase — the PhD program. Emphasize how your thesis contributes to the field's body of knowledge. Mention any other publications that support your thesis. And, if you can, identify any knowledge gaps or topics that can be explored further.

This paragraph provides the opportunity to neatly tie in together everything the reader has learned about you so far. You can show how your previous experience, coupled with what you'll learn during the PhD program, will come together to produce something novel to enrich the field. First, identify the courses or topics within the PhD program that interest you the most and how they relate to you developing your research further. Second, introduce your future research aspirations and goals. Third, point out how this future work will enrich the field and what will the intellectual merit be.

When ending your PhD cover letter, briefly refer your reader to your academic CV and encourage them to examine all of the remaining projects, courses, publications, or references . Finally, thank the reader for their time and consideration and let them know you look forward to hearing from them. Sign off.

Put the letter in a drawer and don't think about it for a day or two. Then, when you read it again, you'll have a fresh pair of eyes to see the cover letter in a new light. Maybe you decide some things are redundant, or you think of something that's more relevant. Or you know, find a typo here and there.

Just like an academic cover letter needs to contain certain content components, the formatting should also align with the structural expectations for this type of document.

How long should a cover letter be? How to finish a cover letter? And what about the cover letter font and spacing?

Here's a recommended academic cover letter format:

• Length. While STEM PhD candidates should aim for half a page to one page, humanities candidates can do 1–2 pages.
• Font. Use one of the classics: Times New Roman, Calibri, or Arial. Just no Comic Sans, we beg you. Keep the size between 10–12 points. Also remember to keep the text clean — no underlining, no bolding, and no color. However, you can use italics if appropriate.
• Spacing. Cover letter spacing isn't complicated. Just single-space your text, make sure there's a space between each paragraph, and leave a space between the concluding paragraph and your formal sign-off.
• Margins. The only rule here is that the margins on your cover letter should match those on your CV.
• Consistence with your CV. Your academic cover letter should match your academic CV in all formatting aspects — including the cover letter font and spacing. For example, Kickresume lets you choose a matching template for your CV and your cover letter, so no need to worry about this.

If the institution provided any instructions for formatting your academic cover letter, don’t get creative and follow their guidelines.

Finally, to help you tie everything we talked about together, here's a cover letter sample from a real person admitted to a PhD program at Lyon University in France.

These things ensured Herrera's cover letter was successful:

• She clearly states her motivation in the opening. In the first two paragraphs, Herrera introduces herself and her motivation to apply for the given PhD program.
• She describes educational and research background thoroughly. The main body of the letter is dedicated to describing Herrera's educational background, research projects, internships, and skills acquired throughout the way.
• She presents research aspirations in the letter. Herrera writes: "I have a history of proven results and profound findings. Given opportunity, I’m confident in my abilities to earn similar ground-breaking results while being part of your team."

Even though this example lacks some of the key elements, such as mentioning the specific PhD program or identifying the topics within the PhD program that interest her the most, this PhD cover letter still managed to impress the University of Lyon.

Lyon University PhD Student Cover Letter Sample

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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Admissions Information for Prospective Graduate Students

Thank you for considering the PhD program in Physics at MIT. Information regarding our graduate program and our application process can be found below and through the following webpages and other links on this page. If your questions are not answered after reviewing this information, please contact us at [email protected] .

Here are some links to pages relevant to prospective students:

• Material Required for a Complete Application , and information about When/How to Apply can be found below on this page.
• We have an FAQ which should help to answer many questions, and we provide Application Assistance from staff and students if you don’t find what you need in the FAQ.
• Additional Guidance about the application itself, along with examples, can be found on a separate page. The graduate application is available at https://apply.mit.edu/apply/ .
• General information about the graduate program and research areas in the physics department may also be of use.
• MSRP (MIT Summer Research Program) is designed to give underrepresented and underserved students access to an MIT research experience, pairing each student with a faculty member who will oversee the student conducting a research project at MIT.

Statement regarding admissions process during COVID Pandemic (Updated Summer 2023)

MIT has adopted the following principle: MIT’s admissions committees and offices for graduate and professional schools will take the significant disruptions of the COVID-19 outbreak in 2020 into account when reviewing students’ transcripts and other admissions materials as part of their regular practice of performing individualized, holistic reviews of each applicant.

In particular, as we review applications now and in the future, we will respect decisions regarding the adoption of Pass/No Record (or Credit/No Credit or Pass/Fail) and other grading options during the unprecedented period of COVID-19 disruptions, whether those decisions were made by institutions or by individual students. We also expect that the individual experiences of applicants will richly inform applications and, as such, they will be considered with the entirety of a student’s record.

Ultimately, even in these challenging times, our goal remains to form graduate student cohorts that are collectively excellent and composed of outstanding individuals who will challenge and support one another.

Questions or concerns about this statement should be directed to the Physics Department ( [email protected] ).

Also, to stay up-to-date on the latest information on MIT and the COVID-19 pandemic at now.mit.edu .

Applying to the MIT Department of Physics

We know that the application process can be time-consuming, stressful, and costly. We are committed to reducing these barriers and to helping all applicants receive a full and fair assessment by our faculty reviewers. Help is available from the Physics Graduate Admissions Office at [email protected] and additional assistance from current students is offered during the admissions season. Further details are described at the end of this page in our Assistance for Prospective Applicants section.

The list below describes the important elements of a complete application. Please reach out to us at [email protected] if you have a concern or logistical difficulty that could prevent you from providing your strongest application.

Required for a Complete Application

1. online application and application fee.

• MIT Graduate Admissions Online Graduate Application
• Application Fee: $75 NOTE: Applicants who feel that this fee may prevent them from applying should send a short email to [email protected] to describe their general reasons for requesting a waiver. We will follow up with information about how to apply for a formal ‘application fee waiver’. Additional documents may be required, so additional time will be necessary to process requests. Either the fee or a formal fee waiver is required with a submitted application.

2. University Transcript(s)

Unofficial transcripts are sufficient for our initial review, with final transcripts required as a condition of matriculation for successful applicants. Applicants should include a scan of their transcript(s) and, if a degree is in progress, should include a list of the class subjects being taken in the current semester. The GradApply portal will allow applicants to log back into the application after the deadline to add their Fall term grades when they are available.

Note: We will respect decisions regarding the adoption of Pass/No Record (or Credit/No Credit or Pass/Fail) and other grading options during the unprecedented period of COVID-19 disruptions, whether those decisions were made by institutions or by individual students.

3. Standardized Test Results

• GRE Tests are not required for graduate applications submitted in 2023. The Physics subject GRE (PGRE) will be optional in 2023 and our department does not require results from the General GRE test.
• TOEFL or IELTS Test or a waiver is required for non-native English speakers. MIT’s TOEFL school code is 3514; the code for the Department of Physics is 76. IELTS does not require a code. Eligibility for TOEFL/IELTS waivers is in our FAQ section .
• Self-reported scores are sufficient for our initial application screening, with official scores required for admitted students as a condition of their offer. Applicants should attach a scanned copy of their test score report.

4. Letters of Recommendation

Letters should include any individual work applicants have done and/or areas where they have special strengths. It is possible to submit up to 6 total letters, but 3 are sufficient for a complete application and committee members may evaluate applications based on the first three letters that they read.

5. Statement of Objectives

Research is central to graduate study in physics. The Statement of Objectives/Purpose should include descriptions of research projects, aptitude and achievements as completely as possible. This important part of the application provides an opportunity to describe any interests, skills, and background relative to the research areas selected on the application form. Applicants should share anything that prepares them for graduate studies and describe their proudest achievements.

Additional Application Materials

• Research, Teaching, and Community Engagement – Any special background or achievement that prepares the applicant for Physics graduate studies at MIT. This may include research at their undergraduate school as part of their Bachelor or Master degree, or summer research at another program or school.  We also value our student’s contributions to their community on a variety of scales (from institutional to societal) and we encourage applicants to tell us about their teaching and community engagement activities.  The “experience” questions are intended to provide a CV-like listing of achievements, some of which may be elaborated on in the “Statement of Objectives” and/or the optional “Personal Statement”.
• Publications, Talks, and Merit Based Recognition – Recognition of success in research, academics, and outreach can take many forms, including publications, talks, honors, prizes, awards, fellowships, etc.  This may include current nominations for scholarships or papers submitted for publication.
• Optional Personal Statement – Members of our community come from a wide variety of backgrounds and experiences. We welcome any personal information that will help us to evaluate applications holistically and will provide context for the applicant’s academic achievements. This statement may include extenuating circumstances, significant challenges that were overcome, a non-traditional educational background, description of any advocacy or values work, or other information that may be relevant.
• Detailed instructions for each application section, and many examples , can be found on the “ Additional Guidance ” page.  The detailed instructions are lengthy, and are intended to be read only “as needed” while you work on your application (i.e., you don’t need to go read the whole thing before you start).

When/How to Apply

When : Applications can be submitted between September 15 and December 15 by 11:59pm EST for the following year.

How : The application is online at https://apply.mit.edu/apply/

Application Assistance

Faculty, students, and staff have collaborated to provide extensive guidance to prospective applicants to our graduate degree program. Resources include several department webpages to inform prospective applicants about our PhD degree requirements and to help applicants as they assemble and submit their materials. In addition to staff responses to emails, current graduate students will answer specific individual questions, give one admissions-related webinar, and provide a mentorship program for selected prospective applicants.

During the application season, prospective students may request additional information from current students about the admissions process, graduate student life, or department culture, either as a response to a specific individual email question or for more in-depth assistance. Applicants will benefit most from contacting us early in the process, when current students and staff will be available to respond to questions and mentor selected applicants. After mid-November, department staff will continue to field questions through the admission process.

Here are some resources for prospective applicants:

• Our website provides answers to many frequently-asked admissions questions .
• Admissions staff are available for questions at [email protected] .
• Current students collaborate with staff to answer specific questions emailed to [email protected] .
• PhysGAAP Webinars are designed to provide student perspectives on the application and admissions processes in an interactive format. This year’s webinar will take place on Wednesday, Nov 1st, 2023 from 10am to 12pm EDT. Sign up here: https://mit.co1.qualtrics.com/jfe/form/SV_ah13eCcEh0cKW7I
• PhysGAAP Mentoring provides in-depth guidance through the application process.

Student-led Q&A Service

A team of our current graduate students is available to share their experience and perspectives in response to individual questions which may fall under any of the following categories:

• Coursework/research (e.g., How do I choose between two research areas and how do I find a potential research advisor?)
• Culture (e.g., What is it like to be a student of a particular identity at MIT?)
• Student life (e.g., What clubs or extracurriculars do graduate students at MIT take part in?)

To request a response from the current students, please send an email to [email protected] and indicate clearly in the subject line or first sentence that you would like your email forwarded to the PhysGAAP student team. Depending on the scope of your question, department staff will send your email to current students.

We encourage you to reach out as early as you can to maximize the benefit that this help can provide to you. While the admissions office staff will continue to field your questions throughout the admissions season, current students may not be available to respond to questions sent after November 15.

This student email resource is designed for individual basic questions. More in-depth guidance, especially about the application itself, will be available through the PhysGAAP Webinars and/or PhysGAAP Mentorship Program described below.

Student-led Webinar

A panel of our graduate students hosted a 2-hour long Zoom webinar in late October of 2022 to present information about the application and admissions processes, and to respond to questions on these topics. The webinar addressed general questions about preparing, completing, and submitting the application; what the Admissions Committee is looking for; and the general timeline for the admissions process.

Below is video from our latest webinar that took place on Wednesday, Nov 1st, 2023. Check back here in Fall 2024 for information on our next webinar.

Note: We have  compiled a document  containing supplementary material for previous PhysGAAP webinars.

Webinar Recordings

Past PhysGAAP Webinars

Please note that the two webinars below are from prior years and may contain outdated information about some topics, such as GRE requirements.

• October 2022
• December 2021
• September 2021

Mentorship for Prospective Applicants

In addition to the materials available through this website, answers to emails sent to the department, or from our graduate student webinars, we also offer one-on-one mentoring for students who desire more in-depth individual assistance. Prospective applicants may apply to the PhysGAAP Mentoring program,, which pairs prospective graduate school applicants with current graduate students who can assist them through the application process, provide feedback on their application materials and insight into graduate school and the MIT Physics Department.

We welcome interest in the PhysGAAP Mentorship program and mentorship applications are open to any prospective applicant. However, our capacity is limited, so we will give preferential consideration to PhysGAAP Mentorship applicants who would most benefit from the program and can demonstrate that they are a good fit.

PhysGAAP Mentoring may a good fit for you if you

• feel like you lack other resources to help you navigate the graduate school application process,
• find the other forms of assistance (online webinars, email at [email protected] ) insufficient to address your needs, and
• think you could benefit from one-on-one application mentorship.

PhysGAAP Mentoring may not be a good fit for you if you

• only have one or two questions that could be answered elsewhere (online webinars, email at [email protected] , or online FAQs), or
• feel like you already have sufficient resources to complete your application (e.g., the PhysGAAP webinars, access to other mentoring services or workshops)

Please note that:

• PhysGAAP Mentoring is only open to students who are planning to apply to graduate schools in Fall 2024 .
• Participation in PhysGAAP is not considered during admissions review. It helps applicants put forward their strongest materials, but does not guarantee admission into our graduate program.
• Any information you submit in the PhysGAAP Mentoring application will only be seen by the PhysGAAP team and your matched mentor.

Admissions/Application FAQs

Our Frequently Asked Questions provide further information about degree requirements, funding, educational background, application deadlines, English language proficiency, program duration, start dates and deferrals, and fee waiver requests.

The MOST Frequently Asked Question…

What is included in a strong graduate application for physics at mit.

Applications are assessed holistically and many variables are considered in the application review process. The following four main factors are required for a complete application.

• the applicant’s statement of objectives or purpose,
• transcripts of past grades,
• score reports of any required standardized tests,
• three letters of reference.

In addition, any past research experience, publications, awards, and honors are extremely helpful, particularly if they are in the area(s) of the applicant’s interest(s). Applicants may also include a personal statement in their application to provide context as the materials are assessed.

Applications are routed to admission committee members and other faculty readers using the “areas of interest” and any faculty names selected from the menu as well as based on the research interests included in the statement of objectives. Please select the areas of interest that best reflect your goals.

Instructions are available in the application itself , with further guidance on our Additional Guidance page. The Physics Admissions Office will respond to questions sent to [email protected] .

General Questions Regarding the PhD Program in Physics

Must i have a degree in physics in order to apply to this graduate program.

Our successful applicants generally hold a Bachelor of Science degree in Physics, or have taken many Physics classes if they have majored in another discipline. The most common other majors are astronomy, engineering, mathematics, and chemistry. Bachelor of Science degrees may be 3-year or 4-year degrees, depending on the education structure of the country in which they are earned.

What are the requirements to complete a PhD?

The requirements for a PhD in Physics at MIT are the doctoral examination, a few required subject classes, and a research-based thesis. The doctoral examination consists of a written and an oral examination. The written component may be satisfied either by passing the 4 subject exams or by passing designated classes related to each topic with a qualifying grade; the oral exam will be given in a student’s chosen research area. The Physics Department also requires that each student take two classes in the field of specialization and two physics-related courses in fields outside the specialty. Research for the thesis is conducted throughout the student’s time in the program, culminating in a thesis defense and submission of the final thesis.

Can I take courses at other schools nearby?

Yes. Cross-registration is available at Harvard University and Wellesley College.

How many years does it take to complete the PhD requirements?

From 3 to 7 years, averaging 5.6 years.

How will I pay for my studies?

Our students are fully supported financially throughout the duration of their program, provided that they make satisfactory progress. Funding is provided from Fellowships (internal and external) and/or Assistantships (research and teaching) and covers tuition, health insurance, and a living stipend. Read more about funding .

Note: For more detailed information regarding the cost of attendance, including specific costs for tuition and fees, books and supplies, housing and food as well as transportation, please visit the Student Financial Services (SFS) website .

How many applications are submitted each year? How many students are accepted?

Although the number varies each year, the Department of Physics usually welcomes approximately 45 incoming graduate students each year. Last year we received more than 1,700 applications and extended fewer than 90 offers of admission.

What are the minimum grades and exam scores for admitted applicants?

There are no minimum standards for overall grade point averages/GPAs. Grades from physics and other related classes will be carefully assessed. Under a special COVID-19 policy, MIT will accept transcripts with a variety of grading conventions, including any special grading given during the COVID-19 pandemic. GRE Tests are not required for graduate applications submitted in 2023. The Physics subject GRE (PGRE) will be optional in 2023 and our department does not require results from the General GRE test.

Our program is conducted in English and all applicants must demonstrate their English language proficiency. Non-native English speakers should review our policy carefully before waiving the TOEFL/IELTS requirements. We do not set a minimum requirement on TOEFL/IELTS scores; however, students who are admitted to our program typically score above the following values:

• IELTS – 7
• TOEFL (computer based) – 200
• TOEFL (iBT) – 100
• TOEFL (standard) – 600

The Application Process

When is the deadline for applying to the phd program in physics.

Applications for enrollment in the fall are due each year by 11:59pm EST on December 15 of the preceding year. There is no admission cycle for spring-term enrollment.

The COVID-19 pandemic has made it difficult for me to take tests in person. Can I still apply?

GRE Tests are not required for graduate applications submitted in 2023. The Physics subject GRE (PGRE) will be optional in 2023 and our department does not require results from the General GRE test.Non-native English speakers who are not eligible for a test waiver should include their results from either an in-person or online version of the TOEFL or IELTS test.

Does the Department of Physics provide waivers for the English language exam (TOEFL/IELTS)?

An English language exam (IELTS, TOEFL, TOEFL iBT, or the C2 Cambridge English Proficiency exam) is required of all applicants who are from a country in which English is not the primary language. Exceptions to this policy will be considered for candidates who, at the start of their graduate studies in 2022, will have been in the US or in a country whose official language is English for three years or longer and who will have received a degree from a college or university in a country where the language of education instruction is English. An interview via telephone, Zoom, or Skype may be arranged at the discretion of the Admissions Committee. More information on a possible English Language Waiver Decision (PDF).

Does the Department of Physics provide application fee waivers?

Although we do not want the MIT application fee to be a barrier to admission, we cannot provide application fee waivers to all who request one.  Under-resourced applicants, and applicants who have participated in the MIT Summer Research Program (MSRP), Converge, or another MIT program or an official MIT recruiting visit are eligible for a fee waiver from the MIT Office of Graduate Education (OGE). Please check MIT Graduate Diversity Programs for further details.  Departmentally, we have allotted a small number of waivers for applicants who have completed an application (including transcript uploads, and requests for letters of recommendation), but do not qualify for a waiver from the OGE. Fee waiver requests will be considered on a first-come-first-served basis, and not after December 1. Furthermore, applications lacking the paid fee or a fee waiver by 11:59pm EST on December 15 will not be reviewed or considered for admission. Please complete the  MIT Physics Departmental Fee Waiver Application Form  when you are ready to apply for a departmental waiver. Waivers are not awarded until the application is complete.

Can I arrange a visit to the Physics Department or a specific research area?

Update as of September 23, 2021: In an effort to keep our community safe and healthy, we are not currently hosting or meeting with outside visitors in person, nor are we facilitating visits to our classrooms. Current graduate students and prospective applicants should direct any questions by email to [email protected] .

Applicants are invited to send specific questions to the Physics Admissions Office and some questions may be forwarded to current students for further information.

Can I receive an update on the status of my application?

Candidates will receive email acknowledgments from the Physics Academic Programs Office informing them whether their application is complete, is missing materials, or if further information is needed. Due to the high volume of applications that are received, no additional emails or telephone inquiries can be answered. It is the applicant’s responsibility to ensure that all items are sent.

When will I be notified of a final decision?

Applicants will be notified via email of decisions by the end of February. If you have not heard from us by March 1, please send email to [email protected] .

We do not provide results by phone.

Can admitted students start in a term other than the next Fall semester?

Applications submitted between September 15 and December 15 by 11:59pm EST are assessed for the following Fall semester. We do not provide a separate admission review cycle for the Spring semester. Individual research supervisors may invite incoming students to start their research during the summer term a few months earlier than their studies would normally begin. All other incoming students start their studies in late August for the Fall term.

Once admitted, applicants may request a one-year deferral to attend a specific academic program or for another approved reason, with single semester deferrals for the following Spring term granted only rarely.

How to Write a PhD Motivation Letter

• Applying to a PhD

A PhD motivation letter is a document that describes your personal motivation and competence for a particular research project. It is usually submitted together with your academic CV to provide admissions staff with more information about you as an individual, to help them decide whether or not you are the ideal candidate for a research project.

A motivation letter has many similarities to a cover letter and a personal statement, and institutions will not ask you to submit all of these. However, it is a unique document and you should treat it as such. In the context of supporting a PhD application, the difference is nuanced; all three documents outline your suitability for PhD study. However, compared to a cover letter and personal statement, a motivation letter places more emphasis on your motivation for wanting to pursue the particular PhD position you are applying for.

Academic cover letters are more common in UK universities, while motivation letters are more common abroad.

A motivation letter can play a key part in the application process . It allows the admission committee to review a group of PhD applicants with similar academic backgrounds and select the ideal candidate based on their motivations for applying.

For admission staff, academic qualifications alone are not enough to indicate whether a student will be successful in their doctorate. In this sense, a motivational letter will allow them to judge your passion for the field of study, commitment to research and suitability for the programme, all of which better enables them to evaluate your potential.

How Should I Structure My Motivation Letter?

A strong motivation letter for PhD applications will include:

• A concise introduction stating which programme you are applying for,
• Your academic background and professional work experience,
• Any key skills you possess and what makes you the ideal candidate,
• Your interest and motivation for applying,
• Concluding remarks and thanks.

This is a simplistic breakdown of what can be a very complicated document.

However, writing to the above structure will ensure you keep your letter of motivation concise and relevant to the position you are applying for. Remember, the aim of your letter is to show your enthusiasm and that you’re committed and well suited for the programme.

To help you write a motivation letter for a PhD application, we have outlined what to include in the start, main body, and closing sections.

How to Start a Motivation Letter

Introduction: Start with a brief introduction in which you clearly state your intention to apply for a particular programme. Think of this as describing what the document is to a stranger.

Education: State what you have studied and where. Your higher education will be your most important educational experience, so focus on this. Highlight any relevant modules you undertook as part of your studies that are relevant to the programme you are applying for. You should also mention how your studies have influenced your decision to pursue a PhD project, especially if it is in the same field you are currently applying to.

Work experience: Next summarise your professional work experience. Remember, you will likely be asked to submit your academic CV along with your motivation letter, so keep this section brief to avoid any unnecessary repetition. Include any other relevant experiences, such as teaching roles, non-academic experience, or charity work which demonstrates skills or shows your suitability for the research project and in becoming a PhD student.

Key skills: Outline your key skills. Remember the admissions committee is considering your suitability for the specific programme you are applying for, so mention skills relevant to the PhD course.

Motivation for applying: Show your enthusiasm and passion for the subject, and describe your long-term aspirations. Start with how you first became interested in the field, and how your interest has grown since. You should also mention anything else you have done which helps demonstrate your interest in your proposed research topic, for example:

• Have you attended any workshops or seminars?
• Do you have any research experience?
• Have you taught yourself any aspects of the subject?
• Have you read any literature within the research area?

Finally, describe what has convinced you to dedicate the next 3-4 years (assuming you are to study full time) of your life to research.

How to End a Motivation Letter

Concluding the motivation letter is where most people struggle. Typically, people can easily describe their academic background and why they want to study, but convincing the reader they are the best candidate for the PhD programme is often more challenging.

The concluding remarks of your motivation letter should highlight the impacts of your proposed research, in particular: the new contributions it will make to your field, the benefits it will have on society and how it fits in with your aspirations.

With this, conclude with your career goals. For example, do you want to pursue an academic career or become a researcher for a private organisation? Doing so will show you have put a lot of thought into your decision.

Remember, admissions into a PhD degree is very competitive, and supervisors invest a lot of time into mentoring their students. Therefore, supervisors naturally favour those who show the most dedication. Your conclusion should remind the reader that you are not only passionate about the research project, but that the university will benefit from having you.

Finally, thank the reader for considering your application.

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Motivation Letter Format

There are some basic rules to follow when writing a successful motivation letter. These will mimic the standard format for report writing that the supervisor will be familiar with:

• Use a sans serif font (e.g. Arial or Times New Roman),
• Use a standard font size (e.g. 12pt) and black font colour,
• Keep your writing professional throughout and avoid the use of informal language,
• Write in the first person,
• Address your motivation letter to a named person such as the project supervisor, however, this could also be the person in charge of research admissions,
• Structure your letter into paragraphs using the guidance above, such as introduction, academic history, motivation for research, and concluding remarks.

How Long Should a Motivation Letter Be?

A good rule of thumb for PhD motivation letters is to keep it to around one side of A4. A little longer than one page is acceptable, but two pages is generally considered too long. This equates to approximately 400-600 words.

Things to Avoid when Writing Your Motivational Letter

Your motivational letter will only be one of the several documents you’ll be asked to submit as part of your PhD application. You will almost certainly be asked to submit an Academic CV as well. Therefore, be careful not to duplicate any of the information.

It is acceptable to repeat the key points, such as what and where you have studied. However, while your CV should outline your academic background, your motivation letter should bring context to it by explaining why you have studied what you have, and where you hope to go with it. The simplest way to do this is to refer to the information in your CV and explain how it has led you to become interested in research.

Don’t try to include everything. A motivation letter should be short, so focus on the information most relevant to the programme and which best illustrates your passion for it. Remember, the academic committee will need to be critical in order to do their jobs effectively , so they will likely interpret an unnecessarily long letter as in indication that you have poor written skills and cannot communicate effectively.

You must be able to back up all of your statements with evidence, so don’t fabricate experiences or overstate your skills. This isn’t only unethical but is likely to be picked up by your proposed PhD supervisor or the admissions committee.

Whilst it is good to show you have an understanding of the field, don’t try to impress the reader with excessive use of technical terms or abbreviations.

PhD Motivation Letter Samples – A Word of Caution

There are many templates and samples of motivation letters for PhDs available online. A word of caution regarding these – although they can prove to be a great source of inspiration, you should refrain from using them as a template for your own motivation letter.

While there are no rules against them, supervisors will likely have seen a similar letter submitted to them in the past. This will not only prevent your application from standing out, but it will also reflect poorly on you by suggesting that you have put minimal effort into your application.

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How To Write a Physics Major Cover Letter (With Tips)

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By Indeed Editorial Team

Updated July 1, 2022 | Published November 23, 2021

Writing a cover letter is an opportunity to introduce yourself to potential employers. Before you graduate with a physics degree, it can be helpful to learn how to communicate your qualifications so you can show hiring managers you’re an ideal fit for your desired career.

https://www.indeed.com/career-advice/resumes-cover-letters/physics-major-cover-letter

Motivation letter samples and templates

Sample of Motivation Letter for PhD in Physics: Crafting a Compelling Application

Writing a compelling motivation letter is an essential step when applying for a PhD program in physics. This letter serves as a platform to express your passion for the subject, outline your research interests, and showcase your qualifications to the admissions committee. Crafting an effective motivation letter requires careful thought, strategic planning, and a deep understanding of what makes you a strong candidate for the program. In this article, we will provide you with valuable insights and a sample of a motivation letter for a PhD in physics to guide you through the process.

How do I write a motivation letter for a PhD in physics?

When writing a motivation letter for a PhD in physics, it’s important to follow a structured approach that highlights your academic achievements, research experiences, and future goals. Here are some key steps to consider:

• Introduction: Begin your letter with a captivating opening that grabs the reader’s attention and introduces yourself. State your purpose clearly and concisely, expressing your interest in pursuing a PhD in physics at the specific institution.
• Research interests: Elaborate on your research interests within the field of physics. Discuss any specific areas or sub-disciplines that you are passionate about and explain how they align with the department’s expertise and ongoing research.
• Academic background: Highlight your academic achievements, such as your undergraduate and/or master’s degree in physics or related disciplines. Showcase any relevant coursework, projects, or research experiences that demonstrate your aptitude and proficiency in the subject.
• Research experience: Detail any research experiences you have had, including internships, research assistantships, or independent projects. Emphasize the skills you acquired, methodologies used, and the impact of your work. Connect your experiences to your future research goals and how they have shaped your passion for further study.
• Future goals and aspirations: Discuss your long-term career goals and how pursuing a PhD in physics aligns with those aspirations. Explain how the program will contribute to your personal and professional growth, and how it will enable you to make a meaningful impact in the field.
• Fit with the program: Demonstrate your familiarity with the specific PhD program and the department’s strengths. Discuss the faculty members whose research aligns with your interests and highlight any potential collaborations or resources that attract you to the program.

Sample motivation letter for PhD in Physics

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

Graduate Admissions Committee Department of Physics Princeton University [Princeton, NJ ZIP Code]

Dear Members of the Graduate Admissions Committee,

I am writing to express my strong interest in the Doctor of Philosophy (PhD) program in Physics at Princeton University. With great admiration for Princeton’s rich scientific legacy, renowned faculty, and cutting-edge research opportunities, I am eager to contribute to the vibrant academic community and pursue my research aspirations at your esteemed institution.

Throughout my academic journey, I have cultivated a deep passion for understanding the fundamental principles that govern our universe. My undergraduate studies in Physics at [University Name] have equipped me with a solid foundation in theoretical and experimental physics, honing my analytical and problem-solving skills. Engaging in coursework such as quantum mechanics, statistical mechanics, and electromagnetism has fostered my intellectual curiosity and allowed me to appreciate the elegance and complexity of the physical world.

Driven by a desire to explore the frontiers of knowledge, I have actively sought research experiences to expand my understanding of physics beyond the classroom. As a research assistant in the Department of Physics at [University/Institution], I collaborated with a team of esteemed professors on a project focused on quantum information processing. This experience exposed me to cutting-edge research methodologies, sophisticated experimental setups, and advanced data analysis techniques. It further solidified my passion for pushing the boundaries of scientific exploration and deepened my appreciation for the collaborative and interdisciplinary nature of physics research.

My research interests lie at the intersection of condensed matter physics and quantum computing. I am particularly fascinated by the emergent phenomena in quantum materials and their potential applications in quantum information science. Princeton University’s expertise in condensed matter physics, quantum field theory, and quantum information processing aligns perfectly with my research aspirations. I am particularly drawn to the groundbreaking work of Professor [Faculty Name] in the field of topological insulators, which has significantly influenced my research interests.

Princeton’s commitment to fostering a stimulating and inclusive academic environment also resonates deeply with me. I am eager to engage in discussions and collaborations with fellow passionate physicists, to contribute to the vibrant research community, and to benefit from the intellectual exchanges that Princeton offers. The prospect of being part of a community that encourages interdisciplinary collaborations and promotes groundbreaking discoveries fills me with excitement and a strong sense of belonging.

In conclusion, I believe that Princeton University’s PhD program in Physics is the ideal platform for me to further cultivate my passion for physics and make meaningful contributions to the field. I am confident that my strong academic background, research experiences, and unwavering commitment to scientific inquiry make me a suitable candidate for your esteemed program. Given the opportunity, I am eager to immerse myself in Princeton’s vibrant academic community, collaborate with distinguished faculty, and pursue innovative research that pushes the boundaries of knowledge.

Thank you for considering my application. I would be honored to be part of Princeton University’s physics community and contribute to its rich scientific heritage. I look forward to the opportunity to discuss my qualifications further and to contribute to the ongoing pursuit of scientific excellence at Princeton University.

[Your Name]

Writing a motivation letter for a PhD in physics requires a combination of passion, clarity, and strategic planning. By showcasing your academic achievements, research experiences, and future goals, you can effectively convey your motivation and qualifications to the admissions committee. Remember to personalize your letter for each institution and demonstrate a genuine connection between your research interests and the program’s offerings. With careful thought and attention to detail, you can craft a compelling motivation letter that sets you apart and increases your chances of securing a position in a PhD program in physics.

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Cover Letter For PhD Application | Samples and Templates

Would you like to see a sample cover letter of application for PhD position? Here are some professionally designed patterns and also a sample cover letter for PhD application.

It doesn’t matter if you’re trying to keep your student discounts up to age 30 or answering questions that no one in the history of mankind has ever answered. All this is possible with a well-designed PhD application.

There are very few vacancies, and there are dozens of equally qualified candidates. This guide to writing a PhD admission letter or motivational letter will go over some of the important steps to consider when writing a letter.

The first thing you should do is check the requirements of the institution you are applying to, first make sure a cover letter is required, and then see which sections they would like you to cover.

They differ from one institute to another and from one course to another. A sample academic cover letter of application for a PhD position is your best chance of being accepted.

This article is a complete guide on how to write application letters for PhD positions. It also contains a sample PhD application letter and templates to help you write the best.

What is a PhD Admission Letter?

The letter of application is your first chance to tell the committee why you should be selected for graduate studies. Not only does this show your personality, but it can also explain why a recruiting board should choose you as a PhD student in his own words.

Your PhD application letter, like most others, should complement, not duplicate, your resume. It should explain and expand on the information on your resume or application form. You must adapt the content to your chosen PhD thesis. A theme that allows you to focus your specific experience and academic achievement on your learning abilities.

It should be noted that when applying for a PhD, you may be required to submit a personal statement as well as a cover letter. Each university will have its own set of requirements, but keep in mind that a cover letter is not the same as a personal statement.

Your statement will highlight your interests and goals while your PhD the cover letter will highlight your material accomplishments such as academic and professional experience.

If you need to prepare both statements, try to keep this in mind when writing. Having a sample PhD application letter is also another way to make sure you’re writing something compelling.

What are the key points I should include in my PhD admission letter?

There are no rules about what we must include in your PhD cover letter, but in general, your application must include references to the following:

Who you are – your personality and what sets you apart from other potential PhDs. Your cover letter should be a sales tool that will encourage any committee to select you for their team. The successful cover letter should contain the following

• Your abilities and accomplishments (along with any evidence to support your claims).
• In addition, your study of a particular institution for your doctoral program(why you want to attend this particular institution and what makes it suitable for you).
• Your understanding of your research project and your expectations regarding its impact on your industry (this will show not only your knowledge of the research but also your passion and motivation for the project).
• How do your specific skills apply to the post? Have you gained any relevant experience in this area? Have you been inspired by the achievements of previous bachelor’s degree and master’s degree?

Writing a great motivation letter is a skill, just like any other part of the application process. This requires you to explain in a balanced way who you are and why you should be selected, in detail while remaining concise.

While remaining professional, it should reflect your personality. This is a difficult writing skill that should not be rushed.

Don’t rush into writing your application letter; the more time you spend on it, the higher your chances of you becoming a successful PhD student. Use the top-down approach as a practical tip.

You can use a sample PhD cover letter to make sure you don’t make mistakes and are on the right track. Continue reading to learn more about Cover Letter Sample and Templates for PhD application. This will help you write a cover letter for PhD application.

What is the purpose of a PhD Statement?

If you are a PhD candidate, an academic letter of the application allows you to explain to the reader, who is likely the professor or director in charge of reviewing PhD applicants, what you can offer to the program and why they should select you for a place.

You can use your cover letter to fill in any gaps on your resume (CV), tailor your application to a specific program, and showcase your communication skills and passion.

This is your chance to impress a PhD program director with your identity and the assets you will bring to their institution.

How to write a PhD Statement?

Follow these steps to write a PhD statement:

1. Learn the details of the program and organization

Review the information you have about the program you are applying for before writing your application letter. Use a different application letter for each organization because they may be looking for unique qualities in candidates.

Analyze your qualities, as well as those of the ideal candidate, and tailor your application letter to the areas where they overlap.

2. Create a formal letter of application.

A STEM-focused application letter should be one page, while a liberal arts-focused application letter can be two pages. Always check with the organization and adhere to any formatting rules they may have for the application material.

Use a professional font and font size, pay attention to clear formatting, and avoid adding extra elements such as pictures or frames.

3. Provide your most recent contact information.

It is especially important to provide up-to-date and correct contact information when contacting several organizations at once. If the organization needs more information or wants to schedule an interview, you should make sure they can contact you.

The presence of up-to-date and accurate information indicates professionalism and reliability.

4. Create an introduction

Write an introduction after you’ve completed the body of your cover letter. The introduction should clearly state what you are applying for. You can also use this space to briefly mention future ambitions or goals.

5. In the first paragraph of the main body, highlight your strengths and experience.

Write the first paragraph of your cover letter highlighting your education, strengths, and experience. This paragraph should describe who you are academically and what you hope to achieve while participating in the program. Tell us about your specific interests in this area, what sparked your interest, and any research you’ve done on those specific interests.

6. In the second main paragraph, describe your distinctive features.

Focus on your passion, drive, and unique qualities that set you apart from other candidates in the second paragraph of your cover letter. You want to show not only how the program can help you, but also how you can improve the program if accepted. Consider overlaps between your qualifications and what the program is looking for in an ideal candidate.

7. Complete your application letter.

End the application letter by thanking the reader for their time and expressing appreciation for the opportunity. The conclusion should complement the rest of your application letter, demonstrating your enthusiasm for your field and commitment to the organization.

Your conclusion should also encourage the reader to contact you for more information, discussion, or to schedule an interview.

8. Include a formal closure and signature.

Your closing and signature are the final elements of your academic cover letter. In most cases, you may not need to physically sign the document; a printed name will suffice.

Avoid using intimate closing phrases and use more professional ones instead. Here are some examples of professional closing statements. The sample PhD application letter written below will serve as a great guide to make sure you get it right.

Tips for writing an effective PhD thesis Statement

You can use the following guidelines to write your PhD statement:

Start at the very beginning of the process. Preparing an application for graduate school requires careful planning. Set aside enough time to write, edit, and proofread your cover letter.

Take a break between writing and editing. When you’ve finished writing your application letter, save it and wait a few days before editing to make sure you notice ways to improve or correct your work.

Make the most of your resources. If you are still in college, you can use the writing or career centers to craft an effective cover letter. Talk to your favorite professors or lecturers, ask them questions and listen to their advice.

Carefully review your PhD thesis. statement. You want to present yourself professionally in your application letter because this is one of your first points of contact with a potential school. Use proofreading software, read your cover letter aloud, and ask friends and colleagues to read it for you to create a flawless application letter.

Make your points clear. You must provide evidence for every claim you make about yourself. Tell us as much as possible about your achievements and hobbies.

Focus on your true self. Demonstrate why you are the best candidate for your chosen school by emphasizing how your uniqueness will benefit the program. Concentrate on articulating your important accomplishments.

Samples and Templates Of Academic Cover Letters for PhD Statement

Academic Cover Letter Sample for PhD Position

Receiver name

Recipient’s position

Address of the recipient

Dear [name]

Cover letter for the PhD program at [institution name].

I am writing to express my research interests in continuing my academic studies at [university] through a PhD program in [topic].

I am very eager to join your [Faculty Postgraduate] program because I consider that its prosperous history of academic research is an ideal match for my academic abilities and extensive career experience. I have been interested in [the topic] for a long time and recently met with [name], one of your alumni. And they inspired me to take a chance and submit this letter because I have long wanted to expand on the knowledge I gained through my experience at [your company name].

I studied [mention subject] at [mention university], and throughout my academic history and work experience, I grew a strong interest in this niche area [your topic]. My thesis was on [subject], and I was able to put my academic knowledge into practice while working at [your company name where you work/worked] since graduating from my undergraduate studies.

As you can see from my attached academic CV, I was able to sharpen my skills in key specializations, which led to my interest in [the project]. Because of the ever-changing nature of my profession, I believe there are opportunities for further study [of the subject] and I am eager to combine my theoretical and practical knowledge with my research PhD project.

I believe that this is valuable not only for me and my colleagues but for my profession as a whole because it can help others understand the meaning [of the subject].

I hope to continue my academic career with a PhD, which has long been my goal. I can’t think of a better university to study than [the university you are wishing to complete your PhD from]. I’ve always been motivated by the accomplishments of this institution and would like to collaborate with your teaching staff to explore my hypothesis, namely [details]. I would especially like to work with Professor [mention name], who was admiringly regarded by our mutual understanding [name of alumnus].

Thus, I am sure that with my theoretical knowledge and professional experience I will be able to complete the research project I have chosen at a high level. I am a dedicated, hardworking individual who has long been respected in my industry through my involvement in [professional organizations]. I have also been recognized for my work, along with my peers, through many industry awards, including [details].

After completing my PhD, I intend to use my knowledge to educate fellow professionals, thereby increasing awareness and understanding of our industry.

I hope this letter has given you some idea of ​​my commitment to my education and that you will consider my application.

I would like to once again draw your attention to my CV, which is attached to this letter and describes in detail my professional and academic background.

I look forward to hearing from you shortly.

[Signature]

FINAL WORDS

Your cover letter for PhD application should contain a brief introduction to the program you want to apply for in the text of the application. This should be included in any cover letter. You need to write down the letter to the PhD supervisor.

First, state a clear career goal for your future project, as well as the reasons why you chose this particular PhD program. Mention in detail your previous professional and academic history. Also mention if you are applying for professional scientific research or anything else.

Q. How do I write a cover letter for a PhD admission?

A. Your cover letter for PhD application should contain a brief introduction to the program you want to apply for in the text of the application. This should be included in any cover letter. You need to write down the letter to the PhD supervisor.

Q. How do I write a good PhD application?

A. First, state a clear career goal for your future project, as well as the reasons why you chose this particular PhD program. Mention in detail your previous professional and academic history. Also mention if you are applying for professional scientific research or anything else.

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Physics Graduate CV example

Whether you want to be a data analyst, engineer, researcher or even a teacher, your physics degree can open you up to a lot of exciting job opportunities.

That being said, graduate roles can be competitive, so you need to be able to showcase your skills and everything you’ve learnt during your time at university.

Below, we’ve put together an example of a physics graduate CV to help you create a winning application that will make you stand out from the crowd.

Guide contents

Physics Graduate CV example

• Structuring and formatting your CV
• Writing your CV profile
• Detailing work experience
• Your education
• Skills required for your Physics Graduate CV

CV templates 

Before you start writing your own CV, take a look at the example Physics Graduate CV above to give yourself a basic understanding of the style and format that recruiters and hiring managers prefer to see.

Also, take note of the type of content that is included to impress recruiters, and how the most relevant information is made prominent.

Physics Graduate CV structure and format

If you focus on the written content of your CV but ignore how it actually looks, your efforts could end up wasted.

No matter how suitable you are for the role, no recruiter wants to spend time squinting and trying to navigate a badly designed and disorganised CV.

Instead, make sure to organise your content into a simple structure and spend some time formatting it for ease of reading – it’ll get you in recruiter’s good books from the get-go!

Formatting Tips

• Length: Recruiters will be immediately put off by lengthy CVs – with hundreds of applications to read through, they simply don’t have the time! Grabbing their attention with a short, snappy and highly relevant CV is far more likely to lead to success. Aim for two sides of A4 or less.
• Readability : To help busy recruiters scan through your CV, make sure your section headings stand out – bold or coloured text works well. Additionally, try to use bullet points wherever you can, as they’re far easier to skim through than huge paragraphs. Lastly, don’t be afraid of white space on your CV – a little breathing space is great for readability.
• Design: The saying ‘less is more’ couldn’t be more applicable to CVs. Readability is key, so avoid overly complicated designs and graphics. A subtle colour palette and easy-to-read font is all you need!
• Avoid photos: Ditch logos, images or profile photos. Not only do they take up valuable space, but they may even distract recruiters from your important written content.

Structuring your CV

For easy reading, write your CV to the following CV structure:

• Contact details – Make it easy for recruiters to get in touch with you by listing your contact details at the top of your CV.
• Profile – A short and snappy summary of your experience and skills, showcasing what makes you a good fit for the position.
• Work experience / career history – Note down all your work history, with your current position first, then working backwards.
• Education – A short list of your academic background and professional/vocational qualifications.
• Interest and hobbies – This is an optional section, which you can use to highlight any relevant hobbies or interests.

Now I’ll guide you through exactly what you should include in each CV section.

CV Contact Details

Kick-start your CV with your contact details, so recruiters can get in touch easily. Here’s what you should include:

• Mobile number
• Email address – Make sure it’s professional, with no silly nicknames.
• Location – Your town or city is sufficient, rather than a full address.
• LinkedIn profile or portfolio URL – Ensure they’ve been updated and are looking slick and professional.

Quick tip: Avoid listing your date of birth, marital status or other irrelevant details – they’re unnecessary at this stage.

Physics Graduate CV Profile

Recruiters read through countless applications every day.

If they don’t find what they’re looking for quickly, they’ll simply move onto the next one.

That’s what makes your CV profile (or personal statement , if you’re an entry-level/graduate candidate) so important.

This short and snappy summary sits at the top of your CV, and should give a high-level overview of why you’re a good match for the job.

This way, you can ensure that busy recruiters see your suitability from the outset, and so, feel your CV is worth their time.

Tips for creating an impactful CV profile:

• Keep it brief: Recruiters are busy, so to ensure your profile is actually read, it’s best to keep it short and snappy. 3-5 punchy lines makes for the perfect profile.
• Tailor it: The biggest CV mistake? A generic, mass-produced document which is sent out to tens of employers. If you want to land an interview, you need to tailor your CV profile (and your application as a whole) to the specific roles you’re applying for. So, before you start writing, remember to read over those job descriptions and make a list of the skills, knowledge and experience the employers are looking for.
• Don’t add an objective: Career goals and objectives are best suited to your cover letter , so don’t waste space with them in your CV profile.
• Avoid cliches: If your CV is riddled with clichès like “Dynamic thought-leader”, hit that delete button. Phrases like these are like a broken record to recruiters, who read them countless times per day. Hard facts, skills, knowledge and results are sure to yield far better results.

What to include in your Physics Graduate CV profile?

• Summary of experience: Recruiters will want to know what type of companies you’ve worked for, industries you have knowledge of, and the type of work you’ve carried out in the past, so give them a summary of this in your profile.
• Relevant skills: Employers need to know what skills you can bring to their organisation, and ideally they want to see skills that match their job vacancy. So, research your target roles thoroughly and add the most important Physics Graduate skills to your profile.
• Essential qualifications: If you have any qualifications which are highly relevant to Physics Graduate jobs, then highlight them in your profile so that employers do not miss them.

Quick tip: Your CV is your first impression on recruiters, so it’s vital to avoid spelling and grammar mistakes if you want to appear professional. Use our quick-and-easy CV Builder to add pre-written content that has been crafted by recruitment experts.

Core skills section

Underneath your profile, create a core skills section to make your most relevant skills jump off the page at readers.

It should be made up of 2-3 columns of bullet points of your relevant skills.

Before you do this, look over the job description and make a list of any specific skills, specialisms or knowledge required.

Then, make sure to use your findings in your list. This will paint you as the perfect match for the role.

Work experience/Career history

Now that recruiters have a good overview of your skills and abilities, you need to jump into the detail of your career history.

Give them a more thorough insight into what you can do by creating a detailed list of your relevant experience.

Start with your current role, and work backwards through all the relevant positions you’ve held. This could be freelance, contract or voluntary work too; as long as it’s related to the role you’re applying for.

Structuring your roles

Recruiters will be keen to gain a better idea of where you’ve worked and how you apply your skill-set in the workplace.

However, if they’re faced with huge, hard-to-read paragraphs, they may just gloss over it and move onto the next application.

To avoid this, use the simple 3-step role structure, as shown below:

Begin with a summary of your role, detailing what the purpose of your job was, who you reported to and what size of team you were part of (or led).

Key responsibilities

Using easy-to-read bullet points, note down your day-to-day responsibilities in the role.

Make sure to showcase how you used your hard sector skills and knowledge.

Key achievements

Finish off by showcasing 1-3 key achievements made within the role.

This could be anything that had a positive effect on your company, clients or customers, such as saving time or money, receiving exemplary feedback or receiving an award.

At the bottom of your CV is your full education section. You can list your formal academic qualifications, such as:

• GCSE’s

As well as any specific Physics Graduate qualifications that are essential to the jobs you are applying for. Note down the name of the qualification, the organisation at which you studied, and the date of completion.

Interests and hobbies

Although this is an optional section, it can be useful if your hobbies and interests will add further depth to your CV.

Interests which are related to the sector you are applying to, or which show transferable skills like leadership or teamwork, can worth listing.

On the other hand, generic hobbies like “going out with friends” won’t add any value to your application, so are best left off your CV.

Essential skills for your Physics Graduate CV

Tailoring your CV to the roles you are applying for is key to success, so make sure to read through the job descriptions and tailor your skills accordingly.

However, commonly desired  Physics Graduate  skills include:

Technical skills and knowledge: You need to demonstrate an understanding of the core physics skills; these will vary depending on the role

Communication skills: It’s likely that you’ll be conveying complex ideas and using a lot of technical language; therefore strong communication is crucial

Problem- solving: No matter what role you have, you need to prove that you can take a pragmatic and analytical approach to problem-solving

Research: A huge part of physics is being able to undertake research and record your findings

Teamwork: Depending on the nature of the role, it’s likely you’ll find yourself working on group-based projects; therefore you need to be able to work with others efficiently

Writing your Physics Graduate CV

A strong, compelling CV is essential to get noticed and land interviews with the best employers.

To ensure your CV stands out from the competition, make sure to tailor it to your target role and pack it with sector-specific skills and results.

Remember to triple-check for spelling and grammar errors before hitting send.

Good luck with the job search!

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Physics Lecturer Cover Letter Sample

Get invited for more job interviews & find ideas for your cover letter with our free, easily editable Physics Lecturer cover letter sample. Use this cover letter sample for free or alter it with ease in our online cover letter maker.

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Physics Lecturer Cover Letter Sample (Full Text Version)

Dear Hiring Manager,

As a Physics Lecturer and Doctorate of Applied Physics student, I apply with enthusiasm for this position.

I am currently a part-time Physics Instructor at Sunnybank College, where I teach 

Condensed Matter and Materials Physics and Biophysics courses. As well as the planning and delivery of high-quality instruction in physical and virtual settings, I am experienced in administering and evaluating assessments. I employ a range of traditional and progressive methodology, with an emphasis on incorporating experiential learning opportunities. While I often use textbooks for first year students, I enjoy creating material to address specific topics.

I see myself as an educator, not just a lecturer. I actively promote a flexible, supportive, and dynamic learning environment and encourage students to challenge the material. I am particularly pleased at the average 97% pass rate my classes achieve.

In addition to my teaching experience and doctorate studies, I hold a Master of Physics and Material Sciences. I regularly build upon and complement my theoretical and practical knowledge through attending and presenting at workshops, conferences, and courses.

I have enjoyed my time at Sunnybank, and am grateful for the excellent lecturing opportunities offered. As my doctorate is nearly complete, I am seeking a full-time role that will enable me to deliver stimulating courses to the next generation of physicists.

Please find attached my curriculum vitae for your consideration. Thank you very much for your time. I look forward to hearing from you regarding next steps. 

Yours sincerely,

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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Physics: Fully Funded Swansea University and the University of Edinburgh PhD Scholarship: Lattice field theory going beyond the Standard Model (RS610)

• An introduction to postgraduate study
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Closing date: 20 May 2024

Key Information

Funding providers:  Swansea University's Faculty of Science and Engineering and the  University of Edinburgh's School of Physics and Astronomy

Subject areas:   Physics, Mathematics and Computer Science

Project start date:   

• 1 October 2024 (Enrolment open from mid-September)

Project supervisors: 

• A (Primary):   Professor  Maurizio Piai (Physics, Swansea University -  [email protected] )
• B (Secondary): Dr Ed Bennett (Software Engineering, Maths, Swansea University - [email protected] )
• C (Secondary): Professor Biagio Lucini (Maths, Swansea University -  [email protected] )
• D (External): Professor Luigi Del Debbio (School of Physics and Astronomy, The University of Edinburgh -  [email protected] )   

Aligned programme of study:  PhD in Physics

Mode of study:  Full-time

Project description:  

The STFC list of science challenges for the particle physics and astrophysics community highlights the need to find viable extensions of the Standard Model, to explain dark matter, dark energy, matter/antimatter asymmetry, origin of the electroweak scale. Strongly coupled Sp(2N) gauge theories provide a compelling environment to address these challenges.

The Swansea University and the University of Edinburgh Lattice Field Theory groups are uniquely positioned to perform precision calculations characterising Sp(2N) theories, having led pioneering numerical studies. As part of an established collaboration including researchers in Korea, Taiwan and other partner Institutions, we developed new cutting-edge (open source) software working on GPU- and CPU-based supercomputing architectures, opening unprecedented opportunities for worldwide leadership in this computationally intensive research subfield.

The student will join this world leading research programme, performing numerical studies of new strongly coupled field theories taking advantage of supercomputing resources at facilities based in Swansea, in the United Kingdom, and overseas. The student will perform the first extended, high precision numerical study of such models, computing their spectroscopy and phase structure, and benchmarking phenomenological applications at the crossover between particle physics and astrophysics.

This joint PhD programme is co-hosted, co-financed and co-supervised between Swansea University and the University of Edinburgh. A mobility programme will allow the student to take advantage of scientific and training opportunities available at both Institutions. They will join a vibrant, diverse, international community, with established record of delivering excellence in research, training, and student supervision, and with extended international network of research collaborations, based at the Particle Physics and Cosmology Theory group at Swansea University, as well as at the School of Physics and Astronomy and the Higgs Centre for Theoretical Physics at the University of Edinburgh.

Eligibility

Candidates must hold an undergraduate degree at 2.1 level or a master’s degree with a minimum overall grade at ‘Merit’ (or Non-UK equivalent as defined by Swansea University). If you are eligible to apply for the scholarship but do not hold a UK degree, you can check our comparison entry requirements (see  country specific qualifications ). Please note that you may need to provide evidence of your English Language proficiency. 

English Language:  IELTS 6.5 Overall (with no individual component below 6.0) or Swansea University recognised equivalent.  Full details of our English Language policy, including certificate time validity, can be found here.  

This scholarship is open to candidates of any nationality.

Please note that the programme requires some applicants to hold ATAS clearance,  further details on ATAS scheme eligibility are available on the UK Government website.  

ATAS clearance  IS NOT required  to be held as part of the scholarship application process, successful award winners (as appropriate) are provided with details as to how to apply for ATAS clearance in tandem with scholarship course offer. 

If you have any questions regarding your academic or fee eligibility based on the above, please email  [email protected]  with the web-link to the scholarship(s) you are interested in. 

This scholarship covers the full cost of tuition fees and an annual stipend of £19,237.

Additional research expenses will also be available.

International Fee Eligible Students: Swansea University is pleased to offer the  Swansea University International Postgraduate Research Excellence Scholarship (SUIPRES)  which covers the difference between the International and the Home/UK tuition fee for the duration of the PhD/Professional Doctorate programme. All International applications will be considered for a SUIPRES Scholarship. You will be informed whether a SUIPRES Scholarship will be offered within your offer letter.

How to Apply

To apply, please  complete your application online   with the following information:

In the event you have already applied for the above programme previously, the application system may issue a warning notice and prevent application, in this event, please email [email protected] where staff will be happy to assist you in submitting your application.

• Start year  – please select  2024
• Funding (page 8)  –
• ‘Are you funding your studies yourself?’ – please select  No
• ‘Name of Individual or organisation providing funds for study’ – please enter  ‘RS610 - Lattice Field'

*It is the responsibility of the applicant to list the above information accurately when applying, please note that applications received without the above information listed will not be considered for the scholarship award.

One application is required per individual Swansea University led research scholarship award ; applications cannot be considered listing multiple Swansea University led research scholarship awards.

We encourage you to complete the following to support our commitment to providing an environment free of discrimination and celebrating diversity at Swansea University:

• Equality, Diversity and Inclusion (EDI) Monitoring Form  (online form)

As part of your online application, you MUST upload the following documents (please do not send these via e-mail).  We strongly advise you to provide the listed supporting documents by the advertised application closing date.  Please note that your application may not be considered without the documents listed:

• Degree certificates and transcripts  (if you are currently studying for a degree, screenshots of your grades to date are sufficient)
• A cover letter  including a ‘Supplementary Personal Statement’ to explain why the position particularly matches your skills and experience and how you choose to develop the project.
• Two references  (academic or previous employer) on headed paper or using the  Swansea University reference form . Please note that we are not able to accept references received citing private email accounts, e.g. Hotmail. Referees should cite their employment email address for verification of reference.
• Evidence of meeting  English Language requirement  (if applicable).
• Copy of  UK resident visa  (if applicable)
• C onfirmation of EDI form submission (optional)

Informal enquiries are welcome, please contact Professor Maurizio Piai ( [email protected] ).

*External Partner Application Data Sharing  – Please note that as part of the scholarship application selection process, application data sharing may occur with external partners outside of the University, when joint/co- funding of a scholarship project is applicable.