can you say i in an mla essay

Using “I” in Academic Writing

Traditionally, some fields have frowned on the use of the first-person singular in an academic essay and others have encouraged that use, and both the frowning and the encouraging persist today—and there are good reasons for both positions (see “Should I”).

I recommend that you not look on the question of using “I” in an academic paper as a matter of a rule to follow, as part of a political agenda (see webb), or even as the need to create a strategy to avoid falling into Scylla-or-Charybdis error. Let the first-person singular be, instead, a tool that you take out when you think it’s needed and that you leave in the toolbox when you think it’s not.

Examples of When “I” May Be Needed

• You are narrating how you made a discovery, and the process of your discovering is important or at the very least entertaining.
• You are describing how you teach something and how your students have responded or respond.
• You disagree with another scholar and want to stress that you are not waving the banner of absolute truth.
• You need “I” for rhetorical effect, to be clear, simple, or direct.

Examples of When “I” Should Be Given a Rest

• It’s off-putting to readers, generally, when “I” appears too often. You may not feel one bit modest, but remember the advice of Benjamin Franklin, still excellent, on the wisdom of preserving the semblance of modesty when your purpose is to convince others.
• You are the author of your paper, so if an opinion is expressed in it, it is usually clear that this opinion is yours. You don’t have to add a phrase like, “I believe” or “it seems to me.”

Works Cited

Franklin, Benjamin. The Autobiography of Benjamin Franklin . Project Gutenberg , 28 Dec. 2006, www.gutenberg.org/app/uploads/sites/3/20203/20203-h/20203-h.htm#I.

“Should I Use “I”?” The Writing Center at UNC—Chapel Hill , writingcenter.unc.edu/handouts/should-i-use-i/.

webb, Christine. “The Use of the First Person in Academic Writing: Objectivity, Language, and Gatekeeping.” ResearchGate , July 1992, doi: 10.1111/j.1365-2648.1992.tb01974.x.

J.S.Beniwal 05 August 2017 AT 09:08 AM

I have borrowed MLA only yesterday, did my MAEnglish in May 2017.MLA is of immense help for scholars.An overview of the book really enlightened​ me.I should have read it at bachelor's degree level.

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Dr. Raymond Harter 25 September 2017 AT 02:09 PM

I discourage the use of "I" in essays for undergraduates to reinforce a conversational tone and to "self-recognize" the writer as an authority or at least a thorough researcher. Writing a play is different than an essay with a purpose.

Osayimwense Osa 22 March 2023 AT 05:03 PM

When a student or writer is strongly and passionately interested in his or her stance and argument to persuade his or her audience, the use of personal pronoun srenghtens his or her passion for the subject. This passion should be clear in his/her expression. However, I encourage the use of the first-person, I, sparingly -- only when and where absolutely necessary.

Eleanor 25 March 2023 AT 04:03 PM

I once had a student use the word "eye" when writing about how to use pronouns. Her peers did not catch it. I made comments, but I think she never understood what eye was saying!

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Should I Use “I”?

What this handout is about.

This handout is about determining when to use first person pronouns (“I”, “we,” “me,” “us,” “my,” and “our”) and personal experience in academic writing. “First person” and “personal experience” might sound like two ways of saying the same thing, but first person and personal experience can work in very different ways in your writing. You might choose to use “I” but not make any reference to your individual experiences in a particular paper. Or you might include a brief description of an experience that could help illustrate a point you’re making without ever using the word “I.” So whether or not you should use first person and personal experience are really two separate questions, both of which this handout addresses. It also offers some alternatives if you decide that either “I” or personal experience isn’t appropriate for your project. If you’ve decided that you do want to use one of them, this handout offers some ideas about how to do so effectively, because in many cases using one or the other might strengthen your writing.

Expectations about academic writing

Students often arrive at college with strict lists of writing rules in mind. Often these are rather strict lists of absolutes, including rules both stated and unstated:

• Each essay should have exactly five paragraphs.
• Don’t begin a sentence with “and” or “because.”
• Never include personal opinion.
• Never use “I” in essays.

We get these ideas primarily from teachers and other students. Often these ideas are derived from good advice but have been turned into unnecessarily strict rules in our minds. The problem is that overly strict rules about writing can prevent us, as writers, from being flexible enough to learn to adapt to the writing styles of different fields, ranging from the sciences to the humanities, and different kinds of writing projects, ranging from reviews to research.

So when it suits your purpose as a scholar, you will probably need to break some of the old rules, particularly the rules that prohibit first person pronouns and personal experience. Although there are certainly some instructors who think that these rules should be followed (so it is a good idea to ask directly), many instructors in all kinds of fields are finding reason to depart from these rules. Avoiding “I” can lead to awkwardness and vagueness, whereas using it in your writing can improve style and clarity. Using personal experience, when relevant, can add concreteness and even authority to writing that might otherwise be vague and impersonal. Because college writing situations vary widely in terms of stylistic conventions, tone, audience, and purpose, the trick is deciphering the conventions of your writing context and determining how your purpose and audience affect the way you write. The rest of this handout is devoted to strategies for figuring out when to use “I” and personal experience.

Effective uses of “I”:

In many cases, using the first person pronoun can improve your writing, by offering the following benefits:

• Assertiveness: In some cases you might wish to emphasize agency (who is doing what), as for instance if you need to point out how valuable your particular project is to an academic discipline or to claim your unique perspective or argument.
• Clarity: Because trying to avoid the first person can lead to awkward constructions and vagueness, using the first person can improve your writing style.
• Positioning yourself in the essay: In some projects, you need to explain how your research or ideas build on or depart from the work of others, in which case you’ll need to say “I,” “we,” “my,” or “our”; if you wish to claim some kind of authority on the topic, first person may help you do so.

Deciding whether “I” will help your style

Here is an example of how using the first person can make the writing clearer and more assertive:

Original example:

In studying American popular culture of the 1980s, the question of to what degree materialism was a major characteristic of the cultural milieu was explored.

Better example using first person:

In our study of American popular culture of the 1980s, we explored the degree to which materialism characterized the cultural milieu.

The original example sounds less emphatic and direct than the revised version; using “I” allows the writers to avoid the convoluted construction of the original and clarifies who did what.

Here is an example in which alternatives to the first person would be more appropriate:

As I observed the communication styles of first-year Carolina women, I noticed frequent use of non-verbal cues.

Better example:

A study of the communication styles of first-year Carolina women revealed frequent use of non-verbal cues.

In the original example, using the first person grounds the experience heavily in the writer’s subjective, individual perspective, but the writer’s purpose is to describe a phenomenon that is in fact objective or independent of that perspective. Avoiding the first person here creates the desired impression of an observed phenomenon that could be reproduced and also creates a stronger, clearer statement.

Here’s another example in which an alternative to first person works better:

As I was reading this study of medieval village life, I noticed that social class tended to be clearly defined.

This study of medieval village life reveals that social class tended to be clearly defined.

Although you may run across instructors who find the casual style of the original example refreshing, they are probably rare. The revised version sounds more academic and renders the statement more assertive and direct.

Here’s a final example:

I think that Aristotle’s ethical arguments are logical and readily applicable to contemporary cases, or at least it seems that way to me.

Better example

Aristotle’s ethical arguments are logical and readily applicable to contemporary cases.

In this example, there is no real need to announce that that statement about Aristotle is your thought; this is your paper, so readers will assume that the ideas in it are yours.

Determining whether to use “I” according to the conventions of the academic field

Which fields allow “I”?

The rules for this are changing, so it’s always best to ask your instructor if you’re not sure about using first person. But here are some general guidelines.

Sciences: In the past, scientific writers avoided the use of “I” because scientists often view the first person as interfering with the impression of objectivity and impersonality they are seeking to create. But conventions seem to be changing in some cases—for instance, when a scientific writer is describing a project she is working on or positioning that project within the existing research on the topic. Check with your science instructor to find out whether it’s o.k. to use “I” in their class.

Social Sciences: Some social scientists try to avoid “I” for the same reasons that other scientists do. But first person is becoming more commonly accepted, especially when the writer is describing their project or perspective.

Humanities: Ask your instructor whether you should use “I.” The purpose of writing in the humanities is generally to offer your own analysis of language, ideas, or a work of art. Writers in these fields tend to value assertiveness and to emphasize agency (who’s doing what), so the first person is often—but not always—appropriate. Sometimes writers use the first person in a less effective way, preceding an assertion with “I think,” “I feel,” or “I believe” as if such a phrase could replace a real defense of an argument. While your audience is generally interested in your perspective in the humanities fields, readers do expect you to fully argue, support, and illustrate your assertions. Personal belief or opinion is generally not sufficient in itself; you will need evidence of some kind to convince your reader.

Other writing situations: If you’re writing a speech, use of the first and even the second person (“you”) is generally encouraged because these personal pronouns can create a desirable sense of connection between speaker and listener and can contribute to the sense that the speaker is sincere and involved in the issue. If you’re writing a resume, though, avoid the first person; describe your experience, education, and skills without using a personal pronoun (for example, under “Experience” you might write “Volunteered as a peer counselor”).

A note on the second person “you”:

In situations where your intention is to sound conversational and friendly because it suits your purpose, as it does in this handout intended to offer helpful advice, or in a letter or speech, “you” might help to create just the sense of familiarity you’re after. But in most academic writing situations, “you” sounds overly conversational, as for instance in a claim like “when you read the poem ‘The Wasteland,’ you feel a sense of emptiness.” In this case, the “you” sounds overly conversational. The statement would read better as “The poem ‘The Wasteland’ creates a sense of emptiness.” Academic writers almost always use alternatives to the second person pronoun, such as “one,” “the reader,” or “people.”

Personal experience in academic writing

The question of whether personal experience has a place in academic writing depends on context and purpose. In papers that seek to analyze an objective principle or data as in science papers, or in papers for a field that explicitly tries to minimize the effect of the researcher’s presence such as anthropology, personal experience would probably distract from your purpose. But sometimes you might need to explicitly situate your position as researcher in relation to your subject of study. Or if your purpose is to present your individual response to a work of art, to offer examples of how an idea or theory might apply to life, or to use experience as evidence or a demonstration of an abstract principle, personal experience might have a legitimate role to play in your academic writing. Using personal experience effectively usually means keeping it in the service of your argument, as opposed to letting it become an end in itself or take over the paper.

It’s also usually best to keep your real or hypothetical stories brief, but they can strengthen arguments in need of concrete illustrations or even just a little more vitality.

Here are some examples of effective ways to incorporate personal experience in academic writing:

• Anecdotes: In some cases, brief examples of experiences you’ve had or witnessed may serve as useful illustrations of a point you’re arguing or a theory you’re evaluating. For instance, in philosophical arguments, writers often use a real or hypothetical situation to illustrate abstract ideas and principles.
• References to your own experience can explain your interest in an issue or even help to establish your authority on a topic.
• Some specific writing situations, such as application essays, explicitly call for discussion of personal experience.

Here are some suggestions about including personal experience in writing for specific fields:

Philosophy: In philosophical writing, your purpose is generally to reconstruct or evaluate an existing argument, and/or to generate your own. Sometimes, doing this effectively may involve offering a hypothetical example or an illustration. In these cases, you might find that inventing or recounting a scenario that you’ve experienced or witnessed could help demonstrate your point. Personal experience can play a very useful role in your philosophy papers, as long as you always explain to the reader how the experience is related to your argument. (See our handout on writing in philosophy for more information.)

Religion: Religion courses might seem like a place where personal experience would be welcomed. But most religion courses take a cultural, historical, or textual approach, and these generally require objectivity and impersonality. So although you probably have very strong beliefs or powerful experiences in this area that might motivate your interest in the field, they shouldn’t supplant scholarly analysis. But ask your instructor, as it is possible that they are interested in your personal experiences with religion, especially in less formal assignments such as response papers. (See our handout on writing in religious studies for more information.)

Literature, Music, Fine Arts, and Film: Writing projects in these fields can sometimes benefit from the inclusion of personal experience, as long as it isn’t tangential. For instance, your annoyance over your roommate’s habits might not add much to an analysis of “Citizen Kane.” However, if you’re writing about Ridley Scott’s treatment of relationships between women in the movie “Thelma and Louise,” some reference your own observations about these relationships might be relevant if it adds to your analysis of the film. Personal experience can be especially appropriate in a response paper, or in any kind of assignment that asks about your experience of the work as a reader or viewer. Some film and literature scholars are interested in how a film or literary text is received by different audiences, so a discussion of how a particular viewer or reader experiences or identifies with the piece would probably be appropriate. (See our handouts on writing about fiction , art history , and drama for more information.)

Women’s Studies: Women’s Studies classes tend to be taught from a feminist perspective, a perspective which is generally interested in the ways in which individuals experience gender roles. So personal experience can often serve as evidence for your analytical and argumentative papers in this field. This field is also one in which you might be asked to keep a journal, a kind of writing that requires you to apply theoretical concepts to your experiences.

History: If you’re analyzing a historical period or issue, personal experience is less likely to advance your purpose of objectivity. However, some kinds of historical scholarship do involve the exploration of personal histories. So although you might not be referencing your own experience, you might very well be discussing other people’s experiences as illustrations of their historical contexts. (See our handout on writing in history for more information.)

Sciences: Because the primary purpose is to study data and fixed principles in an objective way, personal experience is less likely to have a place in this kind of writing. Often, as in a lab report, your goal is to describe observations in such a way that a reader could duplicate the experiment, so the less extra information, the better. Of course, if you’re working in the social sciences, case studies—accounts of the personal experiences of other people—are a crucial part of your scholarship. (See our handout on  writing in the sciences for more information.)

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

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Table of Contents

Ai, ethics & human agency, collaboration, information literacy, writing process, using first person in an academic essay: when is it okay.

• CC BY-NC-ND 4.0 by Jenna Pack Sheffield

Related Concepts: Academic Writing – How to Write for the Academic Community ; First-Person Point of View ; Rhetorical Analysis; Rhetorical Stance ; The First Person ; Voice

In order to determine whether or not you can speak or write from the first-person point of view, you need to engage in rhetorical analysis. You need to question whether your audience values and accepts the first person as a legitimate rhetorical stance. Source:Many times, high school students are told not to use first person (“I,” “we,” “my,” “us,” and so forth) in their essays. As a college student, you should realize that this is a rule that can and should be broken—at the right time, of course.

By now, you’ve probably written a personal essay, memoir, or narrative that used first person. After all, how could you write a personal essay about yourself, for instance, without using the dreaded “I” word?

However, academic essays differ from personal essays; they are typically researched and use a formal tone . Because of these differences, when students write an academic essay, they quickly shy away from first person because of what they have been told in high school or because they believe that first person feels too informal for an intellectual, researched text. While first person can definitely be overused in academic essays (which is likely why your teachers tell you not to use it), there are moments in a paper when it is not only appropriate, but also more effective and/or persuasive to use first person. The following are a few instances in which it is appropriate to use first person in an academic essay:

• Including a personal anecdote: You have more than likely been told that you need a strong “hook” to draw your readers in during an introduction. Sometimes, the best hook is a personal anecdote, or a short amusing story about yourself. In this situation, it would seem unnatural not to use first-person pronouns such as “I” and “myself.” Your readers will appreciate the personal touch and will want to keep reading! (For more information about incorporating personal anecdotes into your writing, see “ Employing Narrative in an Essay .”)
• Establishing your credibility ( ethos ): Ethos is a term stemming back to Ancient Greece that essentially means “character” in the sense of trustworthiness or credibility. A writer can establish her ethos by convincing the reader that she is trustworthy source. Oftentimes, the best way to do that is to get personal—tell the reader a little bit about yourself. (For more information about ethos, see “ Ethos .”)For instance, let’s say you are writing an essay arguing that dance is a sport. Using the occasional personal pronoun to let your audience know that you, in fact, are a classically trained dancer—and have the muscles and scars to prove it—goes a long way in establishing your credibility and proving your argument. And this use of first person will not distract or annoy your readers because it is purposeful.
• Clarifying passive constructions : Often, when writers try to avoid using first person in essays, they end up creating confusing, passive sentences . For instance, let’s say I am writing an essay about different word processing technologies, and I want to make the point that I am using Microsoft Word to write this essay. If I tried to avoid first-person pronouns, my sentence might read: “Right now, this essay is being written in Microsoft Word.” While this sentence is not wrong, it is what we call passive—the subject of the sentence is being acted upon because there is no one performing the action. To most people, this sentence sounds better: “Right now, I am writing this essay in Microsoft Word.” Do you see the difference? In this case, using first person makes your writing clearer.
• Stating your position in relation to others: Sometimes, especially in an argumentative essay, it is necessary to state your opinion on the topic . Readers want to know where you stand, and it is sometimes helpful to assert yourself by putting your own opinions into the essay. You can imagine the passive sentences (see above) that might occur if you try to state your argument without using the word “I.” The key here is to use first person sparingly. Use personal pronouns enough to get your point across clearly without inundating your readers with this language.

Now, the above list is certainly not exhaustive. The best thing to do is to use your good judgment, and you can always check with your instructor if you are unsure of his or her perspective on the issue. Ultimately, if you feel that using first person has a purpose or will have a strategic effect on your audience, then it is probably fine to use first-person pronouns. Just be sure not to overuse this language, at the risk of sounding narcissistic, self-centered, or unaware of others’ opinions on a topic.

Recommended Readings:

• A Synthesis of Professor Perspectives on Using First and Third Person in Academic Writing
• Finding the Bunny: How to Make a Personal Connection to Your Writing
• First-Person Point of View

Brevity – Say More with Less

Clarity (in Speech and Writing)

Coherence – How to Achieve Coherence in Writing

Flow – How to Create Flow in Writing

Inclusivity – Inclusive Language

The Elements of Style – The DNA of Powerful Writing

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• Tips & Guides

How To Avoid Using “We,” “You,” And “I” in an Essay

• Posted on October 27, 2022 October 27, 2022

Maintaining a formal voice while writing academic essays and papers is essential to sound objective. 

One of the main rules of academic or formal writing is to avoid first-person pronouns like “we,” “you,” and “I.” These words pull focus away from the topic and shift it to the speaker – the opposite of your goal.

While it may seem difficult at first, some tricks can help you avoid personal language and keep a professional tone.

Let’s learn how to avoid using “we” in an essay.

What Is a Personal Pronoun?

Pronouns are words used to refer to a noun indirectly. Examples include “he,” “his,” “her,” and “hers.” Any time you refer to a noun – whether a person, object, or animal – without using its name, you use a pronoun.

Personal pronouns are a type of pronoun. A personal pronoun is a pronoun you use whenever you directly refer to the subject of the sentence. 

Take the following short paragraph as an example:

“Mr. Smith told the class yesterday to work on our essays. Mr. Smith also said that Mr. Smith lost Mr. Smith’s laptop in the lunchroom.”

The above sentence contains no pronouns at all. There are three places where you would insert a pronoun, but only two where you would put a personal pronoun. See the revised sentence below:

“Mr. Smith told the class yesterday to work on our essays. He also said that he lost his laptop in the lunchroom.”

“He” is a personal pronoun because we are talking directly about Mr. Smith. “His” is not a personal pronoun (it’s a possessive pronoun) because we are not speaking directly about Mr. Smith. Rather, we are talking about Mr. Smith’s laptop.

If later on you talk about Mr. Smith’s laptop, you may say:

“Mr. Smith found it in his car, not the lunchroom!” 

In this case, “it” is a personal pronoun because in this point of view we are making a reference to the laptop directly and not as something owned by Mr. Smith.

Why Avoid Personal Pronouns in Essay Writing

We’re teaching you how to avoid using “I” in writing, but why is this necessary? Academic writing aims to focus on a clear topic, sound objective, and paint the writer as a source of authority. Word choice can significantly impact your success in achieving these goals.

Writing that uses personal pronouns can unintentionally shift the reader’s focus onto the writer, pulling their focus away from the topic at hand.

Personal pronouns may also make your work seem less objective. 

One of the most challenging parts of essay writing is learning which words to avoid and how to avoid them. Fortunately, following a few simple tricks, you can master the English Language and write like a pro in no time.

Alternatives To Using Personal Pronouns

How to not use “I” in a paper? What are the alternatives? There are many ways to avoid the use of personal pronouns in academic writing. By shifting your word choice and sentence structure, you can keep the overall meaning of your sentences while re-shaping your tone.

Utilize Passive Voice

In conventional writing, students are taught to avoid the passive voice as much as possible, but it can be an excellent way to avoid first-person pronouns in academic writing.

You can use the passive voice to avoid using pronouns. Take this sentence, for example:

“ We used 150 ml of HCl for the experiment.”

Instead of using “we” and the active voice, you can use a passive voice without a pronoun. The sentence above becomes:

“150 ml of HCl were used for the experiment.” 

Using the passive voice removes your team from the experiment and makes your work sound more objective.

Take a Third-Person Perspective

Another answer to “how to avoid using ‘we’ in an essay?” is the use of a third-person perspective. Changing the perspective is a good way to take first-person pronouns out of a sentence. A third-person point of view will not use any first-person pronouns because the information is not given from the speaker’s perspective.

A third-person sentence is spoken entirely about the subject where the speaker is outside of the sentence.

Take a look at the sentence below:

“In this article you will learn about formal writing.”

The perspective in that sentence is second person, and it uses the personal pronoun “you.” You can change this sentence to sound more objective by using third-person pronouns:

“In this article the reader will learn about formal writing.”

The use of a third-person point of view makes the second sentence sound more academic and confident. Second-person pronouns, like those used in the first sentence, sound less formal and objective.

Be Specific With Word Choice

You can avoid first-personal pronouns by choosing your words carefully. Often, you may find that you are inserting unnecessary nouns into your work. 

Take the following sentence as an example:

“ My research shows the students did poorly on the test.”

In this case, the first-person pronoun ‘my’ can be entirely cut out from the sentence. It then becomes:

“Research shows the students did poorly on the test.”

The second sentence is more succinct and sounds more authoritative without changing the sentence structure.

You should also make sure to watch out for the improper use of adverbs and nouns. Being careful with your word choice regarding nouns, adverbs, verbs, and adjectives can help mitigate your use of personal pronouns. 

“They bravely started the French revolution in 1789.” 

While this sentence might be fine in a story about the revolution, an essay or academic piece should only focus on the facts. The world ‘bravely’ is a good indicator that you are inserting unnecessary personal pronouns into your work.

We can revise this sentence into:

“The French revolution started in 1789.” 

Avoid adverbs (adjectives that describe verbs), and you will find that you avoid personal pronouns by default.

Closing Thoughts

In academic writing, It is crucial to sound objective and focus on the topic. Using personal pronouns pulls the focus away from the subject and makes writing sound subjective.

Hopefully, this article has helped you learn how to avoid using “we” in an essay.

When working on any formal writing assignment, avoid personal pronouns and informal language as much as possible.

While getting the hang of academic writing, you will likely make some mistakes, so revising is vital. Always double-check for personal pronouns, plagiarism , spelling mistakes, and correctly cited pieces. 

 You can prevent and correct mistakes using a plagiarism checker at any time, completely for free.

Quetext is a platform that helps you with all those tasks. Check out all resources that are available to you today.

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• Writing Tips

What Is the MLA Format for an Essay?

4-minute read

• 12th October 2023

When writing academic essays, adhering to the proper formatting guidelines is crucial. One of the most widely used styles for academic writing is the Modern Language Association (MLA) format. However, MLA is more than just providing in-text citations and a Works Cited page . If you’re curious, read on.

Today’s post will explore:

●  What MLA format is.

●  Why it is important.

●  How to correctly format essays in MLA style .

What Is MLA Format?

MLA format is a set of guidelines established by the Modern Language Association for writing and documenting research papers, essays, and scholarly articles. These guidelines provide a standardized way to structure and format academic writing, making it easier for readers to understand and engage with the content.

Why Is MLA Format Important?

 MLA format serves several important purposes in academic writing:

1. Clarity and Readability

Thanks to its standardized layout and citation style, MLA ensures your essay is easy to read and comprehend.

2. Academic Integrity

Properly citing sources demonstrates academic integrity by giving credit to the original authors and avoiding plagiarism .

3. Consistency

MLA provides a consistent and uniform structure for essays, making it easier for readers and instructors to navigate your work.

 4. Publication Standards

Many academic journals and publishers require submissions to follow MLA guidelines, making it crucial for researchers and authors.

How to Format Your Essay in MLA Style

Now, let’s go through step-by-step instructions to help you correctly format your essay.

1. Margins and Page Layout

●  Go to the Page Layout settings in your word processor and set one-inch margins on all sides of the paper.

●  Set the text to be left-aligned.

●  Choose a legible 12-point font (e.g., Times New Roman or Arial).

2. Create a Title Page

●  Include your name, instructor’s name, course title, and the date in the upper left-hand corner.

●  Center the title of your essay, using standard capitalization (no bold, italics, or underlining).

3. Insert Header and Page Numbers

●  Create a header in the upper right-hand corner with your last name and page number (e.g., Jones 1).

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4. Use Proper Line Spacing

●  Use double-spacing throughout the entire essay, including the Works Cited page.

5. In-Text Citations

●  Cite sources within your essay using parenthetical citations (author’s last name and page number).

Example: We have no time to appreciate the finer things in life (Toldo 201)

●  Include a Works Cited page with full bibliographic details for all cited sources.

●  Ensure that in-text citations correspond to entries in the Works Cited page.

6. Works Cited Page

●  You must start the list with the title Works Cited.

●  List all sources used in alphabetical order by the author’s last name.

●  Follow a specific format for different types of sources (books, journal articles, websites, etc.).

MLA format is essential to academic writing, ensuring clarity, consistency, and proper citation of sources. As MLA is a widely used style, you’ll have a few essays during your undergraduate years that will require you to adhere to its standards. You can confidently format your essays in MLA style, impressing your professors and maintaining academic integrity by following our guidelines in this post.

We strongly recommend proofreading your essay once it’s finished. Proofreading can be challenging, so we recommend asking our proofreading experts to review your writing . They’ll ensure perfect grammar, spelling, and punctuation. Additionally, they can check that your essay adheres to MLA standards. Consider submitting a 500-word document for free!

Happy learning and happy writing!

1. Is MLA the same as APA or Chicago Turabian?

No! MLA formatting is different from other referencing styles such as APA and Chicago Turabian. If you’re used to using APA or Chicago, you’ll have to familiarize yourself with MLA.

2. Will failing to adhere to MLA affect my essay’s grade?

If your essay is required to be in MLA format, it must adhere to the standards. You can expect the professor to deduct marks for failing to adhere to MLA.

3. Can I write References or Reference List instead of Works Cited?

The title for the list of references must be Works Cited. Again, you could lose marks for deviating from the required title.

4. How will I know if my essay needs to be in MLA?

The essay rubric will usually state the required referencing style. Otherwise, we recommend checking with your professor.

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6.10: MLA Essay Format

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One of the ways we can create a sense of being part of one larger academic conversation is by adopting an agreed-upon, consistent and uniform way of presenting academic material. By following these conventions, we build our credibility because we signal to readers that we are part of the larger conversation and aware of its customs. For English classes and a variety of humanities disciplines, the agreed-upon style is called MLA.  For other classes, you may also be asked to format your papers in APA or Chicago Style.

The following sample paper shows how the first page of a paper written in MLA is formatted. Note the header information in the upper-left corner, the last name and page numbers in the upper-right corner, the double-spaced text, and indentations that begin each paragraph:

Use a Template

The simplest way to get the format right is to use a template.  You can download this MLA format essay template  and open it in any word processing program. (You can also make a copy of the Google Docs template  rather than downloading.) Then just replace the text with your own name, title, and essay. A slightly different way is to create a new document in Google Docs, Pages, or Microsoft Word and use the built-in template for MLA essays. You'll want to choose the option to create a new document from a template and then search the template gallery for "MLA," which may be categorized under "Education."

General MLA Formatting Rules

If you prefer not to use a template, you can also manually format your essay.

• Font : Your paper should be written in 12-point text. Whichever font you choose, MLA requires that regular and italicized text be easily distinguishable from each other. Times and Times New Roman are often recommended.
• Line Spacing : All text in your paper should be double-spaced.
• Margins : All page margins (top, bottom, left, and right) should be 1 inch. All text should be left justified.
• Indentation : The first line of every paragraph should be indented 0.5 inches.
• Page Numbers : Create a right-justified header 0.5 inches from the top edge of every page. This header should include your last name, followed by a space and the page number. Your pages should be numbered with Arabic numerals (1, 2, 3…) and should start with the number 1 on your title page. Most word-processing programs have the ability to automatically add the correct page number to each page so you don’t have to do this by hand.
• Use of Italics: In MLA style, you should italicize (rather than underline) the titles of books, plays, or other standalone works (shorter works such as articles or speeches should be in quotation marks with no italics). You should also italicize (rather than underline) words or phrases you want to lend particular emphasis—though you should do this rarely.
• on the first line, your first and last name
• on the second line, your instructor’s name
• on the third line, the name of the class
• on the fourth line, the date
• The title: After the header, the next double-spaced line should include the title of your paper. This should be centered and in title case, and it should not be bolded, underlined, or italicized (unless it includes the name of a book, in which case just the book title should be italicized).

Additional resources

Visit the Modern Language Association website to see an example of a student paper following MLA guidelines. You can also read more on the MLA website about correctly formatting your document.

Attributions

Adapted by Anna Mills from English Composition I: MLA Document Formatting , provided by Lumen Learning and licensed  CC BY-SA .

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Can You Use First-Person Pronouns (I/we) in a Research Paper?

Research writers frequently wonder whether the first person can be used in academic and scientific writing. In truth, for generations, we’ve been discouraged from using “I” and “we” in academic writing simply due to old habits. That’s right—there’s no reason why you can’t use these words! In fact, the academic community used first-person pronouns until the 1920s, when the third person and passive-voice constructions (that is, “boring” writing) were adopted–prominently expressed, for example, in Strunk and White’s classic writing manual “Elements of Style” first published in 1918, that advised writers to place themselves “in the background” and not draw attention to themselves.

In recent decades, however, changing attitudes about the first person in academic writing has led to a paradigm shift, and we have, however, we’ve shifted back to producing active and engaging prose that incorporates the first person.

Can You Use “I” in a Research Paper?

However, “I” and “we” still have some generally accepted pronoun rules writers should follow. For example, the first person is more likely used in the abstract , Introduction section , Discussion section , and Conclusion section of an academic paper while the third person and passive constructions are found in the Methods section and Results section .

In this article, we discuss when you should avoid personal pronouns and when they may enhance your writing.

It’s Okay to Use First-Person Pronouns to:

• clarify meaning by eliminating passive voice constructions;
• establish authority and credibility (e.g., assert ethos, the Aristotelian rhetorical term referring to the personal character);
• express interest in a subject matter (typically found in rapid correspondence);
• establish personal connections with readers, particularly regarding anecdotal or hypothetical situations (common in philosophy, religion, and similar fields, particularly to explore how certain concepts might impact personal life. Additionally, artistic disciplines may also encourage personal perspectives more than other subjects);
• to emphasize or distinguish your perspective while discussing existing literature; and
• to create a conversational tone (rare in academic writing).

The First Person Should Be Avoided When:

• doing so would remove objectivity and give the impression that results or observations are unique to your perspective;
• you wish to maintain an objective tone that would suggest your study minimized biases as best as possible; and
• expressing your thoughts generally (phrases like “I think” are unnecessary because any statement that isn’t cited should be yours).

Usage Examples

The following examples compare the impact of using and avoiding first-person pronouns.

Example 1 (First Person Preferred):

To understand the effects of global warming on coastal regions,  changes in sea levels, storm surge occurrences and precipitation amounts  were examined .

[Note: When a long phrase acts as the subject of a passive-voice construction, the sentence becomes difficult to digest. Additionally, since the author(s) conducted the research, it would be clearer to specifically mention them when discussing the focus of a project.]

We examined  changes in sea levels, storm surge occurrences, and precipitation amounts to understand how global warming impacts coastal regions.

[Note: When describing the focus of a research project, authors often replace “we” with phrases such as “this study” or “this paper.” “We,” however, is acceptable in this context, including for scientific disciplines. In fact, papers published the vast majority of scientific journals these days use “we” to establish an active voice.   Be careful when using “this study” or “this paper” with verbs that clearly couldn’t have performed the action.   For example, “we attempt to demonstrate” works, but “the study attempts to demonstrate” does not; the study is not a person.]

Example 2 (First Person Discouraged):

From the various data points  we have received ,  we observed  that higher frequencies of runoffs from heavy rainfall have occurred in coastal regions where temperatures have increased by at least 0.9°C.

[Note: Introducing personal pronouns when discussing results raises questions regarding the reproducibility of a study. However, mathematics fields generally tolerate phrases such as “in X example, we see…”]

Coastal regions  with temperature increases averaging more than 0.9°C  experienced  higher frequencies of runoffs from heavy rainfall.

[Note: We removed the passive voice and maintained objectivity and assertiveness by specifically identifying the cause-and-effect elements as the actor and recipient of the main action verb. Additionally, in this version, the results appear independent of any person’s perspective.] 

Example 3 (First Person Preferred):

In contrast to the study by Jones et al. (2001), which suggests that milk consumption is safe for adults, the Miller study (2005) revealed the potential hazards of ingesting milk.  The authors confirm  this latter finding.

[Note: “Authors” in the last sentence above is unclear. Does the term refer to Jones et al., Miller, or the authors of the current paper?]

In contrast to the study by Jones et al. (2001), which suggests that milk consumption is safe for adults, the Miller study (2005) revealed the potential hazards of ingesting milk.  We confirm  this latter finding.

[Note: By using “we,” this sentence clarifies the actor and emphasizes the significance of the recent findings reported in this paper. Indeed, “I” and “we” are acceptable in most scientific fields to compare an author’s works with other researchers’ publications. The APA encourages using personal pronouns for this context. The social sciences broaden this scope to allow discussion of personal perspectives, irrespective of comparisons to other literature.]

Other Tips about Using Personal Pronouns

• Avoid starting a sentence with personal pronouns. The beginning of a sentence is a noticeable position that draws readers’ attention. Thus, using personal pronouns as the first one or two words of a sentence will draw unnecessary attention to them (unless, of course, that was your intent).
• Be careful how you define “we.” It should only refer to the authors and never the audience unless your intention is to write a conversational piece rather than a scholarly document! After all, the readers were not involved in analyzing or formulating the conclusions presented in your paper (although, we note that the point of your paper is to persuade readers to reach the same conclusions you did). While this is not a hard-and-fast rule, if you do want to use “we” to refer to a larger class of people, clearly define the term “we” in the sentence. For example, “As researchers, we frequently question…”
• First-person writing is becoming more acceptable under Modern English usage standards; however, the second-person pronoun “you” is still generally unacceptable because it is too casual for academic writing.
• Take all of the above notes with a grain of salt. That is,  double-check your institution or target journal’s author guidelines .  Some organizations may prohibit the use of personal pronouns.
• As an extra tip, before submission, you should always read through the most recent issues of a journal to get a better sense of the editors’ preferred writing styles and conventions.

Wordvice Resources

For more general advice on how to use active and passive voice in research papers, on how to paraphrase , or for a list of useful phrases for academic writing , head over to the Wordvice Academic Resources pages . And for more professional proofreading services , visit our Academic Editing and P aper Editing Services pages.

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Essentials in Writing

Where learning to write well has never been so easy

By: Danielle Nettleton February 22, 2019

Top Ten Do/Don’t Tips for Writing in MLA Format

As a scorer for Essentials in Writing, I grade compositions according to the guidelines of MLA: the Modern Language Association, also known as the group that discerns what is and is not permissible in written compositions.

Along with the other scorers, I grade according to this standard not only because it provides consistency but also because it is the standard by which the average college professor grades written assignments (depending, of course, on the department and the class).

If your student uses Essentials in Writing and/or our scoring service, they will be prepared for any writing assignment that comes their way because of this standard, should they decide to attend college.

MLA format, however, is an ever-changing thing and also contains many rules that the average student may not know. This is perfectly normal—much of the frustration regarding writing formats like MLA and APA is that the rules do not always seem like common sense!

As a result, when I am grading students’ submissions, I often notice several types of mistakes that are common across compositions. These errors may not necessarily impede the reader’s understanding of the composition, but they do not adhere to what MLA prescribes—and the more your student learns about MLA now, the better prepared they will be for any writing assignments down the road.

With that in mind, below is a list of the top ten do/don’t rules when writing in MLA format:

Don’t forget the info tag.

Do indent paragraphs., don’t forget double-spacing., do spell out numbers that are two words or fewer., don’t use contractions., do write in the third person., don’t forget to check your commas..

After reading the blog post, I had learned more about MLA format.

I wrote the sentence, and I used commas correctly.

Do hyphenate adjectives with multiple words.

Don’t use vague pronouns..

It is difficult to describe such an idea.

Describing such an idea is difficult.

Since infinitive verbs (“to [verb]”) often follow the subject “it,” transforming the infinitive verb into the subject of the sentence is an easy way to not only avoid that vague pronoun but also make the sentence more interesting. (This rule also applies to “there,” though that word is technically an adverb.)

Don’t hesitate to check your work.

This list is not a comprehensive guide to MLA format but simply some of the mistakes I often see when grading students’ compositions. I urge you and your student to often check Purdue OWL or additional resources in order to keep up with changes in MLA or just to brush up on the general guidelines.

Additionally, writing within certain guidelines takes time and practice, so don’t be surprised if your student feels frustrated by the many rules of MLA format that can often feel unnecessary. Writing well according to any format is, after all, an arduous process within an ever-changing language.

Danielle Nettleton

Curriculum Editor

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MLA Formatting Quotations

Welcome to the Purdue OWL

This page is brought to you by the OWL at Purdue University. When printing this page, you must include the entire legal notice.

Copyright ©1995-2018 by The Writing Lab & The OWL at Purdue and Purdue University. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use.

When you directly quote the works of others in your paper, you will format quotations differently depending on their length. Below are some basic guidelines for incorporating quotations into your paper. Please note that all pages in MLA should be double-spaced .

Short quotations

To indicate short quotations (four typed lines or fewer of prose or three lines of verse) in your text, enclose the quotation within double quotation marks. Provide the author and specific page number (in the case of verse, provide line numbers) in the in-text citation, and include a complete reference on the Works Cited page. Punctuation marks such as periods, commas, and semicolons should appear after the parenthetical citation.

Question marks and exclamation points should appear within the quotation marks if they are a part of the quoted passage, but after the parenthetical citation if they are a part of your text.

For example, when quoting short passages of prose, use the following examples:

When using short (fewer than three lines of verse) quotations from poetry, mark breaks in verse with a slash, ( / ), at the end of each line of verse (a space should precede and follow the slash). If a stanza break occurs during the quotation, use a double slash ( // ).

Long quotations

For quotations that are more than four lines of prose or three lines of verse, place quotations in a free-standing block of text and omit quotation marks. Start the quotation on a new line, with the entire quote indented 1/2   inch  from the left margin while maintaining double-spacing. Your parenthetical citation should come  after the closing punctuation mark . When quoting verse, maintain original line breaks. (You should maintain double-spacing throughout your essay.)

For example, when citing more than four lines of prose, use the following examples :

Nelly Dean treats Heathcliff poorly and dehumanizes him throughout her narration: They entirely refused to have it in bed with them, or even in their room, and I had no more sense, so, I put it on the landing of the stairs, hoping it would be gone on the morrow. By chance, or else attracted by hearing his voice, it crept to Mr. Earnshaw's door, and there he found it on quitting his chamber. Inquiries were made as to how it got there; I was obliged to confess, and in recompense for my cowardice and inhumanity was sent out of the house. (Bronte 78)

When citing long sections of poetry (four lines of verse or more), keep formatting as close to the original as possible.

In his poem "My Papa's Waltz," Theodore Roethke explores his childhood with his father:

The whiskey on your breath Could make a small boy dizzy; But I hung on like death: Such waltzing was not easy. We Romped until the pans Slid from the kitchen shelf; My mother's countenance Could not unfrown itself. (qtd. in Shrodes, Finestone, Shugrue 202)

When citing two or more paragraphs, use block quotation format, even if the passage from the paragraphs is less than four lines. If you cite more than one paragraph, the first line of the second paragraph should be indented an extra 1/4 inch to denote a new paragraph:

In "American Origins of the Writing-across-the-Curriculum Movement," David Russell argues,

Writing has been an issue in American secondary and higher education since papers and examinations came into wide use in the 1870s, eventually driving out formal recitation and oral examination. . . .

From its birth in the late nineteenth century, progressive education has wrestled with the conflict within industrial society between pressure to increase specialization of knowledge and of professional work (upholding disciplinary standards) and pressure to integrate more fully an ever-widening number of citizens into intellectually meaningful activity within mass society (promoting social equity). . . . (3)

Adding or omitting words in quotations

If you add a word or words in a quotation, you should put brackets around the words to indicate that they are not part of the original text:

If you omit a word or words from a quotation, you should indicate the deleted word or words by using ellipses, which are three periods ( . . . ) preceded and followed by a space. For example:

Please note that brackets are not needed around ellipses unless they would add clarity.

When omitting words from poetry quotations, use a standard three-period ellipses; however, when omitting one or more full lines of poetry, space several periods to about the length of a complete line in the poem:

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Publications

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MLA Style Manual

Numbers and dates.

Dates in text should have a number rather than an ordinal.

April 6 (not April 6th)

Punctuate common forms of dates as follows:

April 1967 (no comma) April 6, 1967 (comma after day of month; insert comma after year as well in running text) 1968–1972 (en dash) May–June 1967 (en dash) 1965– (en dash for open-ended date) fiscal year 1958/59 (eliminate century in the second year if it is the same) school year 2004/05 (same as fiscal year) association year 2004/05 (same as fiscal year) 1970s (no apostrophe) the ’70s (apostrophe before year)

For months, use the following forms in references in all publications; do not follow with a period.

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

In MLANET‘s “Find a Job,” use month/date/year format with numerals.

Use numerals, unless the year is at the beginning of a sentence. When referring to a decade, never use an apostrophe before the “s.”

enumerations

Numerical lists imply rank or temporal order (first 1, then 2, or 1 is more important than 2). Do not number if no such order is intended. In lists that are run together in the text and number more than three, use numbered phrases. Set numbers in parentheses without periods.

(1) etc., (2) etc., (3) etc., and (4) etc. then (a) etc., (b) etc., (c) etc., and (d) etc.

When items are indented without numbers, begin each new entry with a bullet, set flush left. When they are indented with numbers, the list is laid out the same way, but the bullet is replaced with a numeral and period.

1. etc.; 2. etc.; 3. etc.; and 4. etc.

Double-check alphabetical lists for correct order.

fractions and ratios

Hyphenate fractions:

A one-third share is sufficient. She filed one-third of the cards.

Ratios may be given with numerals and a colon:

a 1:2 ratio

mathematical symbols

Close up spaces around mathematical symbols such as equal signs and less than or greater than symbols.

n=243 p <0.05

measurements and dimensions

Spelling out measurements is preferred; when abbreviations are necessary, set them without periods.

20 km 30 ft

Spell out whole numbers. Use numerals with a multiplication symbol (×) in fractions.

three-by-five cards 2½ × 6-inch cards

Use the numeric form.

For currencies other than the US dollar, use the following formats.

$36.50 CAD for Canadian dollars (spell out “Canadian dollars (CAD)” the first time it appears) £37.50 for British pounds €42.75 for euros

other well-known currencies

37.50 Sw. fr. (figure followed by appropriate abbreviation)

lesser-known currencies

95 Haitian gourdes (figure followed by full name of currency)

Use (n=) with the “n” lowercase.

Use a comma in numbers higher than 999, with the exception of page numbers and years. Abbreviate “number” as “no.” when necessary or permitted. Always use the numeric form of numbers with decimal places. For numbers less than one, use a zero preceding the decimal point.

In the Journal of the Medical Library Association (JMLA), formerly the Bulletin of the Medical Library Association , text, spell out ordinal numbers less than 100:

third tenth forty-second 103rd 1,912th

In the text of MLAConnect articles, on MLANET, in monographs, and in other publications, abbreviate ordinals greater than nine. Spell out whole numbers in all publications’ text through ninety-nine:

one through 999,999 one million 101 million

In MLANET “Find a Job” ads, all numbers are represented in numeric form.

Spell out and hyphenate fractions.

If any number in a paragraph requires numerals rather than spelled out numbers, (higher than one hundred, decimal, percentage, money, etc., excepting dates), set all the numbers in numerals.

The library in Johnson City received 124 loan requests during a 1-year period. The library in Smithfield, however, received 19 loan requests, and the library in Morgantown only 12.

Do not begin a sentence with a numeral. Write out the number in full, or recast the sentence.

Provide both numbers (n) and percents where applicable when reporting data.

(n=74, 56%)

If the denominator changes frequently, it is useful to present numbers as n=74/258; 29% unless the denominator is noted in the text.

Of 258 respondents, 74 (29%) indicated...

See also “abbreviations: when to use them” in the Abbreviations section.

percentages

In text, use numerals and “%.” Spell out the numeral and the word only if they begin the sentence. Where the percentage is less than 1%, add a decimal point and a zero.

89% One hundred percent of the students were in attendance. 0.7%

The following are a few common statistical terms; set them as indicated. Text should be used rather than symbols, except for statistics or formulas.

Do not use ditto marks (") for repeated items; supply the numbers. Provide numbers (n), with percentages (where applicable) in the next column in parentheses. Use an em dash to indicate entries that are not supplied or are irrelevant; use a zero to indicate that a particular universe has none of the items in question. Do not use “0%”; that is mathematically impossible. If both real numbers and percentages happen to be zero, give just the real number and no percentage.

In running text, refer to each table by Arabic numeral. Do not use “see”:

Students preferred electronic reserves to print reserves (Table 1).

See also “figures (illustrations)” in the Miscellaneous section.

telephone numbers

Use the following format:

312.419.9094 x743

Spell out the time of day in text for JMLA .

At seven o'clock, the family rose.

If an exact moment is emphasized, use numerals.

At 7:35 a.m., the family rose.

Always use numerals when “a.m.” or “p.m.” are used.

At 7:00 a.m., the family rose.

Set “a.m.” and “p.m.” close, with periods. Use time zones following a comma, lowercase.

The chapter meeting will begin at 9:00 a.m., central time.

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Home / Guides / Citation Guides / MLA Format / How to Cite an Essay in MLA

How to Cite an Essay in MLA

The guidelines for citing an essay in MLA format are similar to those for citing a chapter in a book. Include the author of the essay, the title of the essay, the name of the collection if the essay belongs to one, the editor of the collection or other contributors, the publication information, and the page number(s).

Citing an Essay

Mla essay citation structure.

Last, First M. “Essay Title.” Collection Title, edited by First M. Last, Publisher, year published, page numbers. Website Title , URL (if applicable).

MLA Essay Citation Example

Gupta, Sanjay. “Balancing and Checking.” Essays on Modern Democracy, edited by Bob Towsky, Brook Stone Publishers, 1996, pp. 36-48. Essay Database, www . databaseforessays.org/modern/modern-democracy.

MLA Essay In-text Citation Structure

(Last Name Page #)

MLA Essay In-text Citation Example

Click here to cite an essay via an EasyBib citation form.

MLA Formatting Guide

MLA Formatting

• Annotated Bibliography
• Bibliography
• Block Quotes
• et al Usage
• In-text Citations
• Paraphrasing
• Page Numbers
• Sample Paper
• Works Cited
• MLA 8 Updates
• MLA 9 Updates
• View MLA Guide

Citation Examples

• Book Chapter
• Journal Article
• Magazine Article
• Newspaper Article
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To cite your sources in an essay in MLA style, you need to have basic information including the author’s name(s), chapter title, book title, editor(s), publication year, publisher, and page numbers. The templates for in-text citations and a works-cited-list entry for essay sources and some examples are given below:

In-text citation template and example:

For citations in prose, use the first name and surname of the author on the first occurrence. For subsequent citations, use only the surname(s). In parenthetical citations, always use only the surname of the author(s).

Citation in prose:

First mention: Annette Wheeler Cafarelli

Subsequent occurrences: Wheeler Cafarelli

Parenthetical:

….(Wheeler Cafarelli).

Works-cited-list entry template and example:

The title of the chapter is enclosed in double quotation marks and uses title case. The book or collection title is given in italics and uses title case.

Surname, First Name. “Title of the Chapter.” Title of the Book , edited by Editor(s) Name, Publisher, Publication Year, page range.

Cafarelli, Annette Wheeler. “Rousseau and British Romanticism: Women and British Romanticism.” Cultural Interactions in the Romantic Age: Critical Essays in Comparative Literature , edited by Gregory Maertz. State U of New York P, 1998, pp. 125–56.

To cite an essay in MLA style, you need to have basic information including the author(s), the essay title, the book title, editor(s), publication year, publisher, and page numbers. The templates for citations in prose, parenthetical citations, and works-cited-list entries for an essay by multiple authors, and some examples, are given below:

For citations in prose, use the first name and surname of the author (e.g., Mary Strine).

For sources with two authors, use both full author names in prose (e.g., Mary Strine and Beth Radick).

For sources with three or more authors, use the first name and surname of the first author followed by “and others” or “and colleagues” (e.g., Mary Strine and others). In subsequent citations, use only the surname of the first author followed by “and others” or “and colleagues” (e.g., Strine and others).

In parenthetical citations, use only the author’s surname. For sources with two authors, use two surnames (e.g., Strine and Radick). For sources with three or more author names, use the first author’s surname followed by “et al.”

First mention: Mary Strine…

Subsequent mention: Strine…

First mention: Mary Strine and Beth Radick…

Subsequent mention: Strine and Radick…

First mention: Mary Strine and colleagues …. or Mary Strine and others

Subsequent occurrences: Strine and colleagues …. or Strine and others

…. (Strine).

….(Strine and Radick).

….(Strine et al.).

The title of the essay is enclosed in double quotation marks and uses title case. The book or collection title is given in italics and uses title case.

Surname, First Name, et al. “Title of the Essay.” Title of the Book , edited by Editor(s) Name, Publisher, Publication Year, page range.

Strine, Mary M., et al. “Research in Interpretation and Performance Studies: Trends, Issues, Priorities.” Speech Communication: Essays to Commemorate the 75th Anniversary of the Speech Communication Association , edited by Gerald M. Phillips and Julia T. Wood, Southern Illinois UP, 1990, pp. 181–204.

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Can you Use ‘You’ in Essays or Research Paper: Best Practice

using you in essay writing

Academic writing, unlike other informal writings, has strict rules that should be adhered to by students. Some of those rules regard vocabulary and grammar usage, whereby some vocabulary or words should be omitted while others are recommended for use.

One of the major rules in academic writing that tend to confuse students is the use of personal pronouns. 

What are Personal Pronouns?

Personal pronouns include the first person ( I ), second person ( you ), and third person ( he ,  she ,  it ,  they ). The first-person pronoun denotes the speaker or the author writing an essay/paper.

In singular form, the 1st person is  I/me/my , while in the plural form is  we/us/our . The second person pronoun denotes the person or people being addressed by the speaker(s) or author(s).

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Both the singular and the plural forms of the 2nd person are  you/your . Finally, the third person pronoun denotes the third parties other than the person(s) being addressed and the speaker(s) or author(s). The pronouns include  he/him/his ,  she/her/hers , and  they/them/their .  

As you can see, personal pronouns may confuse students because of their grammatical usage and their forms. The following sections will help you understand their usage in research papers. 

Can You Use ‘you’ in a Research Paper

You cannot use “you” in an essay or a term paper because it is not academically sound to use second-person language in academic writing. Also, one cannot use it in research papers because personal pronouns are not desirable.

To make your work academically sound, avoid first and second-person language and adopt the use of 3rd-person language.

This might be surprising to you but there is a valid reason for that. The reason is that a research paper is not a fictional composition or a personal letter that gives you the freedom to apply different techniques, even creative techniques, to attract and appeal to the audience.

A research paper is a formal academic assignment that will be read by the research community. When the personal pronoun “you” is used, the research paper will sound too informal and conversational thus lessening the quality of the paper.

Sadly, the use of “you” in academic writing will show the reader that the level of your intelligence as a writer and researcher is low. 

Therefore, you should always note that a research paper is not a personal or direct conversation with a particular reader. It is formal academic writing meant for the research community. 

People Also Read : Essay Reading: Practice and Importance of Reading Essays

Can you Use the First Person in a Research Paper?

The answer to this question is yes, but not every time. While academic writing and the resulting research paper is a writer’s analysis of a particular topic, the use of the first person is not wrong.

This is because the research paper represents the ideas and research conducted by the writer.

However, the usage of the first person is unnecessary because the writer had already written their name on the paper and the reader already knows that the ideas belong to the writer. 

For example, it is not wrong to state in your research paper that “I believe that the stock market will be affected by inflation”. However, it would be more appropriate if you say “the stock market will be affected by inflation”.

The reader already knows that the ideas belong to you as the writer. Additionally, it is more formal to avoid the first-person pronoun. 

How to Use 1st and 2nd Person in Writing Research Papers

As aforementioned, you are allowed to use the first-person pronoun when writing a research paper. However, it is unnecessary to use or overuse it because the reader already knows that the work belongs to you and there is no need to continually remind them that it is yours. 

Therefore, when using the 1st person when writing research papers, it is best to omit it because it is unnecessary.

For example, if you say “I think that global warming is causing the polar ice to melt”, you can replace the statement with “global warming is causing the polar ice to melt”.

Here, omitting “I think that” does not affect the meaning or flow of the statement. 

As noted, the second person should be avoided when writing research papers.

Therefore, if you are tempted to use them, it is best to replace them with words that denote the person or people to who you are referring or just use “they” instead. For instance, you can replace “you” with “men”, “women”, “children”, “people”, and so on. 

To avoid using first-person language, you can adopt strategies to change the words and sentences. You can read our guide on how to avoid first-person language in your essays and keep off the unsound words.

Why using 1st and 2nd-Person Language is not Desirable

As we have noted, the 1st person usage in academic work is tolerable to some extent but not always. However, the 2nd person is completely intolerable in any form of academic work. The reason why the first person is not always allowed is that it will appear repetitive in the paper.

At the same time, it will look as if you are trying too much to prove to the reader that the ideas presented are yours, hence jeopardizing the quality of your paper.

However, usage of the 2nd person is not allowed. It makes the research paper sound too informal and conversational thus lessening the quality of the paper. It will show that the level of your intelligence as a writer and researcher is low.

How to avoid using ‘you’, ‘her’, ‘him’ in Academic Writing

Concerning “you”, you should replace it with the word  people . For example, if you say “you know that the moon is round”, you can instead say that “people know that the moon is round”. 

The second strategy is to replace “you” with the word  one   or  somebody/someone .

For example, if you say “you may think that it is correct”, you can instead say that “one may think that it is correct” or “somebody/someone may think that it is correct”. 

The next strategy to avoid using “you” is to omit it altogether.

For example, if you say “you should research adequately before writing a research paper” you can omit the “you” and say “research adequately before writing a research paper”. Finally, you can rearrange the sentence to eliminate “you”. 

Concerning  her/him , the best and easiest way to avoid using them is to replace them with  they/them . For example, if you write, “the patient claimed that her abdomen was hurting”, you can instead write “the patient claimed that their abdomen was hurting”. 

People Also Read: Types of Paragraphs in Essay or Academic Writing: With Examples

Can You Use “I” in a Research Paper

Yes. You can use  I  in a research paper. However, you should limit the usage to only the places where its usage is unavoidable. 

Is it Okay to Use First-Person Language in Academic Writing?

Yes. It is okay to use first-person language in academic writing as long as you do not overuse it. Your work may appear informal. 

What to Use Instead of “You” in an Essay

Instead of “you”, utilize  people ,  one ,  somebody/someone , or completely omit the “you” because it will not change the meaning or the correct structure of the statement. 

Can You Use the First Person in a Research Paper?

Though the usage is at times allowed, you should try as much as possible to avoid its usage because it will make your paper sound informal and conversational. 

What Pronouns Can You Use in a Research Paper?

Third-person pronouns can be used. However, it is advisable to use the plural form of the third person pronouns instead such as  they/them/their . 

Can You Use the First Person in a Research Paper APA Format?

Yes. You can use the first person in APA format as long as it is not overused. Only the usage of the second person “you” is completely forbidden. 

With over 10 years in academia and academic assistance, Alicia Smart is the epitome of excellence in the writing industry. She is our chief editor and in charge of the writing department at Grade Bees.

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