how to make assignment in ms teams

How to Post Assignments to Specific Channels in Teams

Sara Wanasek

Keeping your students organized and on top of their work can get a little chaotic – especially when there is a mix of digital and paper assignments. When working within Microsoft Teams , the General Channel is the default for posting any assignments and updates to students. This leads to a messy Channel if you are posting often. However, we can help you to stay more organized and fix this up – try to post assignments to specific channels instead.

If you have assignments for specific units or groups of students, you can now post these notifications on that specific channel. Unfortunately, Teams doesn’t allow you to do this for private channels, so make sure they are open! If you do have an assignment that is only for a few specific students, you will have to assign the work to them separately. We go through how to post assignments to specific channels and students below. If you are ready to get your Teams organized, start reading!

Assign to a Specific Channel

To start to post assignments to specific channels, go into your Assignments tab in Microsoft Teams and create a new assignment. Fill out all of the assignment details that you want to add. At the bottom of the page, you will notice a line that reads “ Post Assignment Notifications to this Channel: General .” Next to it, click on the Edit button.

You will see the different channel options that you can choose. Choose which channel you will want the assignment notifications to go to, and click done . Then, don’t forget to click Assign to send the assignment to your students. You can go into the channel you chose and see the assignment notification there.

Don’t see all your channels when editing where to post the assignment notifications? Note that you are unable to choose private channels. For a workaround here, you can instead assign work to specific students.

Assign to Specific Students

Many teachers create private channels for students to do group work or to easily separate students and give them different versions of the same assignments. When assigning work, it would be nice to also post the assignment notifications to that channel, but unfortunately, Teams doesn’t allow you to do this in private channels. Instead, we will have to manually choose and assign the work to these groups of students.

To begin, we will create a new assignment from the Assignments tab in your Team. Once all the details are added in, you can choose which Team and which students to assign this to. Instead of choosing All Students , you can pick and choose which students will receive this assignment. You can go through your class list and choose the students. You will notice that you are not able to edit where the notifications are posted after you have done this.

Once the work has been assigned, students will receive a notification on their end that they must complete the work. Unfortunately, they won’t receive a notification in any of their channels, but they will know they still must do the assignment.

There are many different ways to use Teams and make it easier for you and your students to stay on top of their work. Hopefully, to post assignments to specific channels and to specific students are 2 ways that you can implement them in your routine. For other Teams Tips & Tricks, check out the articles below:

• Microsoft Teams For Online Teaching – A Guide For Teachers
• Step-By-Step Tutorial For Using Class Notebook In Microsoft Teams
• Creating An Assignment With a Class Notebook Page
• Best Ways To Use The Collaboration Space in Class Notebook
• How to Use the Brand New Breakout Rooms Feature in Microsoft Teams
• 15 Microsoft Teams Tips and Tricks for Teachers

About Sara Wanasek

Try classpoint for free.

All-in-one teaching and student engagement in PowerPoint.

Supercharge your PowerPoint. Start today.

800,000+ people like you use ClassPoint to boost student engagement in PowerPoint presentations.

Create group assignments or assign to individual students

Create an assignment in Microsoft Teams for Education and assign it to individual or small groups of students in a class. Groups turn in one copy of the assignment that can be graded separately or together.

Create a new assignment

Navigate to your desired class team and select Assignments .

Select Create > Assignment .

Create a group assignment

If you chose Randomly group students: 

Enter number of groups, then select Create groups .

When everything looks good, select Done . If you decide you need more edits, select Groups of students again.

Finish adding details to your assignment, then select Assign . Note that once an assignment has been distributed to students, you can no longer edit groups.  

If you chose Manually group students:

Select Create groups .

Edit the default group name, if desired.

Select Create .

When you're done, select + New group  and repeat Steps 2 and 3 until all students have been assigned to a group.

Finish adding details to your assignment, then select Assign . Note that once an assignment has been distributed to students, you can no longer edit groups.

Assign to individual students

Select the student dropdown under Assign to . By default, All Students will be selected. Select student names or type to search for a student.

Note:  You can only assign work to individual students in one class at a time.

Once you've selected the students, finish adding details to your assignment.

Select Assign . The students you chose will be notified of their new assignment.

Create an assignment

Grade an assignment

Edit an assignment

Additional resources for educators

Ask the community

Need more help?

Want more options.

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Microsoft 365 subscription benefits

Microsoft 365 training

Microsoft security

Accessibility center

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Ask the Microsoft Community

Microsoft Tech Community

Windows Insiders

Microsoft 365 Insiders

Was this information helpful?

Thank you for your feedback.

This browser is no longer supported.

Upgrade to Microsoft Edge to take advantage of the latest features, security updates, and technical support.

Configure assignments for Teams

• 5 contributors

The content stored in SharePoint includes metadata and details about Assignments and Submissions that's stored for Assignments. The export user data is supported for both Student and Teacher users. However, delete data is only supported for Students due to co-mingling and data retention compliance. Teachers can delete their data in app by deleting assignments or classes. For more information, review the Assignments Admin documentation .

There are three scripts to use depending upon the scenario:

Shared common step for Export and Delete user data scenario:

Use the Get-UserClasses.ps1 script to create a list of classes that user is part of. If the user has left the class, then a text file containing those class Ids can be provided to include data from those classes. Otherwise data won't be exported or deleted from those classes. Running this script creates a csv file that contains a list of classes, the role of the user in class, and whether or not export or delete for the user was processed (which is set to false by default).

Exporting User data:

Use the Export-EDUAssignments.ps1 script to export data for the user. The csv file generated in the above step is input to this script. Running this script will get assignments and submissions of each assignment and generates two files. The assignment file (assignment.json) contains assignments and submissions and report file(GetAssignmentsReport.csv) - status of running the script. After running the script, it updates the GetSubmissionsProcessed column in the csv input file to true for that specific class so that if there's a failure the script can be rerun.

Deleting User data:

Use the Delete-EDUAssignments.ps1 script to delete data for the user. The script reads the class details of user from input csv file generated in the previous shared step. It then deletes the submissions, and generates a report file(DeleteAssignmentsReport.csv) for status of running the script. When the deletion of submission is done it updates the DeleteSubmissionsProcessed column to true for that specific class, so that if there's a failure the script can be rerun. The script also removes students from the class unless optionally specified to not do so by the Tenant Admin, failing that the student will get all the assignments applicable to them be redistributed to them.

Additional resources

4 ways to automatically assign leads to your team

Automatically assigning leads is the quickest and easiest way to save a lot of time in your sales process. When the right leads go to the right salesperson at the right time (ideally, in no time at all!), it’s easy to reach out to that lead before they lose interest. Or a competitor steals them! But lead assignment doesn’t look the same for everyone. We’ll show you four options you have to automatically assign leads, so that you can make the choice that’s best for your team.

Did you know that, for sales teams, lead assignment is often a make-or-break point in the sales process ? A common mistake many sales teams make is taking hours or even days to assign leads. That’s a surefire way to lose sales!

Plus, it takes away precious time from the sales manager or team head. That’s time that they could spend helping the team in other ways.

If you’re worried about automating the way you assign leads, don’t worry! You have options. 🌟 Since there are so many different kinds of teams, there are also many different ways to assign leads to your team.

You know your business and sales process best. We’ll show you some options and suggest which kinds of situations they fit best. Then, you can decide which one fits your team.

One solution for all your lead assignment needs

The good news? Lead assignment in Privyr for Teams supports all of these options! With Privyr for Teams, you can set up rules in just a few seconds, so that incoming leads go to the right person at the right time every time. In fact, it takes 0 seconds from the time the lead submits their details to the time the salesperson receives the lead in their Privyr app.

So, you know that if you’re using Privyr for Teams, you’re managing your team members and sales process better. Plus, all your leads, clients, and content will be organised and visible in a central place!

1. All leads matching a rule go to a specific person

Best For : Teams with Clear and Specific Responsibilities

With this lead assignment style, all leads matching a certain criteria (leads from a certain lead source, city, etc) go directly to a specific salesperson. This is great if you have specialists on your team who deal with certain kinds of leads and is the most specific type of lead assignment you can use.

2. Automatically Assign Leads via Round Robin

Best For : Fairness, Teams Equally Distributing Responsibilities

When assigning leads using Round Robin, leads will be distributed to a set number of team members equally. For example, if you’re distributing leads among three team members:

• Lead 1 will go to Person A
• Lead 2 will go to Person B
• Lead 3 will go to Person C
• Lead 4 will go to Person A

This lead assignment style benefits teams with multiple people who cover all leads or a segment of leads.

Privyr even allows you to customise further by letting you set limits for the number of leads per person. For example, maybe you have three team members. Person A is experienced and very productive, Person B is a junior member still learning the ropes, and Person C is a part timer.

In this case, per round, maybe you’ll allow Person A to cover five leads, Person B to cover one lead at a time, and Person C to cover a maximum of two leads. So, your lead assignment process would look like this:

• Lead 5 will go to Person C
• Leads 6, 7, and 8 go to Person A

With this flexibility, Privyr gives you more opportunities to make your lead assignment style fit the style of your team.

3. Leave Leads as Unassigned

Best For : Emphasising a Quick Response, Creating Healthy Competition

Maybe you work on a team where many people can handle leads, and your focus is reaching out to those leads as fast as possible. It doesn’t matter which salesperson does it!

In this case, you can tell Privyr to leave your leads Unassigned. This means that new leads go into a general pool on Privyr, and the entire team gets a notification about the new lead. Then, the person who claims the lead the fastest gets the lead.

To claim the lead, the salesperson simply needs to tap the lead and click Claim Lead.

4. Automatically Assign Leads to Someone Who Reassigns the Lead

Best For : Teams with Many Managers or a Lead Qualifier, Teams with More Flexible Rules around Responsibility

Many sales teams send leads to an intermediary before they reach the final salesperson. This person may be a manager overseeing a smaller team within the sales team, or a person meant to call and qualify the lead before passing them on.

In Privyr for Teams, you can set up a rule to send leads to a certain person or group of people, then grant that person permission to send the lead forward to an individual on their team.

This way, the lead gets automatically assigned to someone who can act on it quickly before sending it on. However, they can take additional steps to make sure the person who finally receives the lead is best positioned to take that lead forward.

How to automatically assign leads to your team with Privyr for Teams

The best part about using Privyr for Teams to automatically assign leads? You don’t need to pick a single style. In fact, you can mix and match lead assignment rules to create a truly customised experience for your team – and one that fits .

Privyr for Teams allows you to create a truly customised experience for your team – one that is as unique as they are.

It’s easy to set or change multiple lead assignment rules under your Team Tab in Privyr. This way, Privyr can grow with your team. Also, you know that you can always set rules or make changes quickly, from a single, neat, and centralised location.

Ready to set up the ‘best fit’ experience for your team?

Automatic lead assignment is just one of several features Privyr for Teams has to offer.

Privyr for Teams is designed to help sales managers better oversee their team members and sales process. By using it, sales managers can take care of menial, manual tasks like assigning leads. That means that they’re free to better support their team on their way to success!

With Privyr for Teams, all leads, clients, and content are accessible in a single place, so sales managers can quickly tell if there is a problem – and step in to fix it. And their teams will start seeing more results in their day-to-day interactions with leads!

Invite one or more team members to join your team on Privyr, and watch how much time you can save knowing that your leads are being assigned quickly and efficiently.

For information on all Teams features, check out our help guide or read five reasons why you should use Privyr for Teams .

Make managing your team, their leads, and your sales content a super smooth and easy experience. Start using Privyr with your team today !

Want sales tips and tricks delivered to your inbox?

Subscribe to Privyr’s newsletter, trusted by over 50,000 salespeople, marketers, and small businesses.

Kylee became a writer out of unbridled curiosity for the world. Forever fascinated with the exchange between people and technology, she will talk your ear off about science and science fiction.

Related Posts

How to manage sales content for your team effectively

5 reasons why you should use Privyr for Teams 🤝

Lead Distribution vs Lead Assignment: Which should you use?

Is your sales team wasting leads? Here’s how to tell 🚯

How to coordinate on new leads with your team efficiently

How marketing agencies win more clients by tracking views on their pitch

• Sales Message Templates
• Sales Content Templates
• Lead Conversion Strategies
• Sales Productivity Tips
• Tips for Teams & Agencies
• ⚡ Become a Lead Gen Pro
• 📱 Product Updates
• Try Privyr for free

Type above and press Enter to search. Press Esc to cancel.