practical problem solving presentation

• Lean Philosophy

Eight Steps To Practical Problem Solving

The Toyota Way To Problem Solving

The art of problem solving is constantly trying to evolve and be re-branded by folks in various industries. While the new way might very well be an effective method in certain applications. A tried and true way of identifying and solving problems is the eight steps to practical problem solving developed by Toyota, years ago. The system is structured, but simple and practical enough to handle problems of the smallest nature, to the most complex issues.

Using a fundamental and strategic way to solve problems creates consistency within an organization. When you base your results off facts, experience and common sense, the results form in a rational and sustainable way.

The Eight Step Problem Solving Process

• Clarify the Problem
• Breakdown the Problem
• Set the Target
• Analyze the Root Cause
• Develop Countermeasures
• Implement Countermeasures
• Monitor Results and Process
• Standardize and Share Success

The eight steps to practical problem solving also include the Plan, Do, Check and Act (PDCA) cycle. Steps one through five are the planning process. The doing is found in step six. Step seven is the checking . Step eight involves acting out the results of the new standard.

This practical problem solving can be powerful tool to issues facing your organization. It allows organizations to have a common understanding of what defines a problem and what steps are going to be taken in order to overcome the problem efficiently.

The Eight Steps Broken Down:

Step 1: clarify the problem.

A problem can be defined in one of three ways. The first being, anything that is a deviation from the standard. The second could be the gap between the actual condition and the desired condition. With the third being an unfilled customer need.

In order to best clarify the problem, you have to see the problem with your own eyes. This gives you the details and hands-on experience that will allow you to move forward in the process.

Step 2: Breakdown the Problem

Once you’ve seen the problem first hand, you can begin to breakdown the problem into more detailed and specific problems. Remember, as you breakdown your problem you still need to see the smaller, individual problems with your own eyes. This is also a good time to study and analyze the different inputs and outputs  of the process so that you can effectively prioritize your efforts. It is much more effective to manage and solve a bunch of micro-problems one at a time, rather than try and tackle a big problem with no direction.

Step 3: Set the Target

Step three is all about commitment and focus. Your attention should now turn towards focusing on what is needed to complete the project and how long it will take to finish. You should set targets that are challenging, but within limits and don’t put a strain on the organization that would hinder the improvement process.

Step 4: Analyze the Root Cause

This is a vital step when problem solving, because it will help you identify the actual factors that caused the issue in the first place. More often than not, there are multiple root causes to analyze. Make sure you are considering all potential root causes and addressing them properly. A proper root cause analysis, again involves you actually going to the cause itself instead of simply relying on reports.

Step 5: Develop Countermeasures

Once you’ve established your root causes, you can use that information to develop the countermeasures needed to remove the root causes. Your team should develop as many countermeasures needed to directly address any and all root causes. Once you’ve developed your countermeasures, you can begin to narrow them down to the most practical and effective based off your target.

Step 6: Implement Countermeasures

Now that you have developed your countermeasures and narrowed them down, it is time to see them through in a timely manner. Communication is extremely important in step six. You’ll want to seek ideas from the team and continue to work back through the PDCA cycle to ensure nothing is being missed along the way. Consider implementing one countermeasure at a time to monitor the effectiveness of each.

You will certainly make mistakes in throughout your problem solving processes, but your persistence is key, especially in step six.

Step 7: Monitor Results and Process

As mistakes happen and countermeasures fail, you need a system in place to review and modify them to get the intended result. You can also determine if the intended outcome was the result of the action of the countermeasure, or was it just a fluke? There is always room for improvement in the problem solving process, but you need to be able to recognize it when it comes to your attention.

Step 8: Standardize and Share Success

Now that you’ve encountered success along your problem solving path, it is time to set the new processes as the new standard within the organization and share them throughout the organization. It is also a good time to reflect on what you’ve learned and address any possible unresolved issues or troubles you have along the way. Ignoring unresolved issues will only lead to more problems down the road.

Finally, because you are a true Lean organization who believes continuous improvement never stops, it is time to tackle the next problem. Start the problem solving process over again and continue to work towards perfection.

Additional Resources

• 8D for Problem Solving – creativesafetysupply.com
• Training to Use 8D Problem-Solving Tactics – blog.creativesafetysupply.com
• The Great Root Cause Problem Solving Debate – realsafety.org
• Design Thinking: Empathy and Iteration for Innovation and Problem-Solving – creativesafetypublishing.com
• 10 Commandments to Continuous Improvement – lean-news.com
• Lean Manufacturing Implementation – The First 5 Steps – iecieeechallenge.org
• No Problem is a Problem – jakegoeslean.com
• The Transitional Steps Involved In The 5s Principles During Implementation – 5snews.com
• The Tools of Kaizen – blog.5stoday.com

Related posts:

• 3P and Lean
• The Vacation Paradox
• Why Single Minute Exchange of Die (SMED)?
• Total Quality Management And Kaizen Principles In Lean Management
• An Engaged Employee is a Productive Employee
• Jim Womack’s Top Misconceptions of the Lean Movement
• Muda, Mura, and Muri: The Three Wastes

Toyota Practical Problem Solving (PPS)—Introduction

The Framework: PDCA

• Plan is to identify and clarify the problem, including collecting data to understand the problem, setting a target, and doing a root-cause analysis.
• Do is the development and implementation of countermeasures.
• Check verifies whether these countermeasures were effective and the target has been reached.
• Act is to re-do and further improve if the targets have not been met (yet). If it was successful, the Act part looks for other locations and applications where this solution could be used (e.g., if it was a smaller trial to be rolled out on a larger scale). Toyota also shares these yokoten on an internal website with other plants.

Toyota practical problem solving consists of the steps as listed below. Note that sometimes you have a step more if you decide to split a step into two.

• Clarify the Problem
• Break Down the Problem
• Set a Target
• Root-Cause Analysis
• Develop Countermeasures and Implement
• Monitor Process and Results
• Standardize and Share

I will explain all these steps in much more detail, including the risks and difficulties, throughout this small series of posts. But before explaining these steps in detail, let me also show you the structure.

The Structure: A3

You probably know the structure already, or at least have heard of it: it is the famous A3 . This report, named after the standard A3 paper size, is commonly used at Toyota to tackle medium-sized problems. The A3 format was chosen because it was a good compromise between getting lots of data on a single page and also having a page small enough to be carried around on the shop floor. (And, as legend has it, A3 was supposedly the largest format to fit though a fax machine back in the day).

You will find all the steps from above again in this A3 format, an example of which is shown below, plus the obligatory header row with organizational data like title, date, and so on.

The A3 is intended to be filled out in pencil (not pen), which makes changing content easy by using an eraser. Nowadays digital tools are also often used, although Toyota still does this mostly by hand using pencil on paper. Digital A3s are easier to share and look prettier, but they are harder to make and much more effort is needed in creating the A3. If you have ever created an A3 in Microsoft Excel, you know what I am talking about (as Excel is wholly unsuited for such graphical work…Ugh!)

The “Do” part is actually quite small. If you understand the problem well, the solutions are rather easy. If you don’t understand the problem, you still may have a solution, but it will probably be an inferior one, if it works at all. Similarly, the Check and Act are also rather small.

In my experience, this is often done differently (and in my opinion worse) in many other Western companies. The focus is all on doing something, implementing some sort of solution. There is a bit of planning, but the vast majority of the effort goes into the “Do” part. The “Check” and “Act” parts are quite underdeveloped, if they exist at all.

A fancy presentation often substitutes for “Check,” resulting in many supposedly successful projects that did not improve much or even made it worse. Below I compared the normal representation of the PDCA circle having four equal quadrants with a PDCA circle based on the effort by Japanese or Toyota standards, and another PDCA circle based on the effort of (way too many) Western companies. I’ll let you be the judge on how this is in your company.

Over and over again I guide people through the practical problem-solving process, and at every single step they jump to a solution. Let’s take a (fictitious) example for the steps of the problem solving, where every step is going right for the solution, ignoring the initial purpose of the step:

• Clarify the Problem: Well, we need kanban!
• Break Down the Problem: Okay, how many kanban do we need?
• Set a Target: That’s how many kanban we need!
• Root-Cause Analysis: Um… we did this already. It’s the lack of kanban…
• Develop Countermeasures and Implement: Add kanban!
• Monitor Process and Results: Do we have kanban now? Yes, we do. Case closed.
• Standardize and Share: Hey, guys, use kanban!

PS: Many thanks to the team from the Toyota Lean Management Centre at the Toyota UK Deeside engine plant in Wales, where I participated in their 5-day course. This course gave us a lot of access to the Toyota shop floor, and we spent hours on the shop floor looking at processes. In my view, this the only generally accessible course by Toyota that gives such a level of shop floor involvement.

6 thoughts on “Toyota Practical Problem Solving (PPS)—Introduction”

Great ‘ Flow ‘ and easy to understand , specially for many who have limited exposure. Thanks

Thank you for sharing. PDCA is applicable on the shop floor, logistics, service industry – wherever Problems are accurately defined

Nice blog. I’m working in an NHS Production System (NHSps) design based on the Toyota and VMI Production Systems. Do you have any experience in this area?

Hi Tom, sorry, I am completely unfamiliar with the NHS production system. if you mean the National Health Service in the UK, I do have a bit of experience with lean Hospital.

Might I suggest a dry erase marker and a whiteboard? After a few times when the document structure is mostly stable, you can add lines with a permanent marker to fix the format in place. That way you’re not creating extra friction for the process.

As for actual A3, that works best when the A3 paper and printers that can print it are already readily available. I’m sure you ran across more than one business where just about every single printer on site can’t print anything larger than A4 or A3 paper simply isn’t available due to A4 used for everything.

Hi Andrey, I am a great fan of erasable notes, and use dry erase whiteboard markers a lot myself. An A3 printer is also really helpful, but just as you said, not every (small) business has one. For example, I only have an A4 printer in my office…

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Home > Learn Lean > Learn A3 8 Step Practical Problem Solving

Learn A3 8 Step Practical Problem Solving

What is A3 8 Step Practical Problem Solving?

A3 8 Step Practical Problem Solving (PPS) is a structured and effective problem-solving process used by individuals and teams to solve challenging, medium term, business and operational problems, originally pioneered by Toyota. Learn about the 8-step process, including clarifying the problem, containment, analysing & breaking it down, target setting, analysing the root cause(s), developing & planning countermeasures, confirming the results and standardising & sharing. Improve your problem-solving skills, preventing the reoccurrence of issues whilst improving results by applying the A3 8 Step Practical Problem Solving (PPS) process.

A3 8 Step Practical Problem Solving – Skill Level 1: Knowledge

This is a self-paced 2 hour course that is hosted on our online Learning Platform . By completeting this course you will gain the basic Purpose, Process and People knowledge about A3 Practical Problem Solving.

A3 8 Step Practical Problem Solving – Skill Level 2: Understanding

– 12 Hours Online, On-Demand, Self Paced Learning

– Purpose, Process, People & Method of Practical Problem Solving

– Teach Poster, 31 Teach Videos, A3 Case Study and Evaluation Method

– Learning Confirmation & Certificate of Completion

A3 8 Step Practical Problem Solving – Skill Level 3: Capable

This is an on-the-job coached course where a Senior Lean Coach will help you to become Capable in A3 8 Step Practical Problem Solving. Available online or face-to-face.

A3 8 Step Practical Problem Solving – Skill Level 4: Teach & Coach Others

Want to access all our online courses and webinars all in one place? Starting at just £99.99+VAT/year, our Learning Platform Subscription provides all current and future materials developed by the Lean Enterprise Academy. Click on the subscription logo to find out more information.

Supporting Materials

A3 Problem Solving: On-Demand Webinar

This is a video recording of our A3 Problem Solving webinar. Included is access to a video of the webinar, a copy of the presentation slides, a transcript of the webinar, our Lean A3 Problem Solving Teach Poster presented during the webinar.

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Top 10 Problem Solving Templates with Samples and Examples

In today's competitive business world, excelling at problem solving is crucial for achieving success. A recent study by McKinsey has shown that companies that are skilled at problem solving tend to outperform their peers in terms of revenue growth and shareholder returns. In fact, the top quartile of problem-solving organizations achieved 50% higher revenue growth and 33% higher total returns to shareholders compared to the bottom quartile. Therefore, it's clear that mastering problem solving is essential for any business to thrive.

Finding effective solutions to business challenges, however, can be daunting. That's where SlideTeam's Problem-solving Templates come in to provide a step-by-step approach enabling you to break down complex issues into manageable parts and develop effective solutions. We offer a range of templates, including SWOT analysis, Fishbone diagrams, and Root Cause Analysis, that will equip you with the tools you need to tackle any business problem.

Problem-Solving Templates

If you're tired of struggling to find solutions to the challenges your business faces, explore these Problem-Solving Templates. Don't let obstacles hold your business back – try our templates today and take your business to the next level.

Let’s begin.

Template 1: Organizational Problem-Solving Tool PowerPoint Presentation

For an organization, problem-solving is required in all its operational aspects-right, from planning, controlling, marketing, and manufacturing to managing financial aspects, products as well as customers. This PPT template presents slides that enable an organization to analyze information across all its operations and departments and identify problems and then solve these problems. This editable PPT Template enables an organization to plan its progress path by allocating the right people and resources to solve problems.

Download Now!

Template 2: Problem Solving Approach Business Organizational Analysis Assessment Systems

This editable PPT Template with its attractive graphics and design, enables any business to adopt the right approach to problem-solving. The template enables any organization to analyze different approaches like three-phase approach, collaborative approach, strategy-based approach, etc.

Template 3: Sample A3 Problem Solving Report Collection of Quality Control Templates PPT Diagrams

This easy-to-use PPT template helps organizations solve problems related to quality control. Using this template, an organization can identify the root cause of the problem and the background of the problem and formulate a plan of action to solve the problem. It includes sections for the current situation, checking, acting, and rectifying the errors.

Template 4: Sample A3 Problem Solving Report

This customizable and readily downloadable PPT template enables an organization to solve problems that are reflected in quality assurance reports. Any business can identify a quality-related problem, its background, its cause, as well as other aspects of the problem and then find the best solution to the problem using this template.

Template 5: Optimizing Transformation Strawman Proposal

For any organization, it is important to achieve operational efficiency. However, several issues are often faced when it comes to the operational aspects of a business, and identifying these is mandatory for an organization. Using this PPT Template, an organization can analyze its operational problems and discuss in detail how technology can be used to solve the problem and bring about a transformation that can help to enhance operational efficiency.

Template 6: Collaborative Problem Solving and Assessment Approach

This PPT template, available for instant download, helps an organization to use a collaborative problem-solving and assessment approach to analyze problems related to new products, technologies, ideas, etc., and adopt the best practices to solve the problem.

Template 7: Situation Complication Resolution Framework for Problem Solving

This attractive PPT Template, with its colorful graphics, enables an organization to adopt the framework model to solve a problem. This model enables any business to analyze the current situation, identify the complications associated with the situation, and then find the solution or the best way to resolve the problem.

Template 8: Five-circle Arrow Process for Problem Solving

This adaptable PPT template, with its attractive design, provides a five-circle arrow process for solving problems related to any aspect of the organization. Using this PPT template, an organization can define a problem, generate new ideas to solve the problem, evaluate and select solutions and implement and evaluate the solutions to ensure that the problem gets solved in the most optimal manner.

Template 9: 3-Step Process of Problem-solving Analysis

The process of problem-solving is not always easy because, most of the time, a business fails to identify the problem. Using this customizable PPT Template, a business can adopt a 3-step approach to problem-solving. With the help of this template, an organization can implement the stages of problem identification, problem analysis, and solution development to solve the problem in the most effective manner.

Template 10: 6 segments of problem-solving model

This PPT template presents 6 steps to solve a problem that an organization may face in any of its operational aspects. This PPT template is easy to edit and enables any business to adopt the stages of defining a problem, determining the root cause of the problem, evaluating the outcome, selecting a solution, implementing the solution, and developing alternative solutions. This model, when adopted by an organization, enables it to find the most optimal solution to the problem.

The Final Word

Every problem is a gift - without problems, we would not grow." - Tony Robbins. This quote highlights the importance of embracing challenges as opportunities for growth and development. When businesses approach problem-solving with a positive mindset and a willingness to learn, they can turn even the most challenging situations into valuable learning experiences.

Now that you know how using problem-solving templates can assist you in streamlining the entire process, it’s time to download these templates and get started.

FAQs on Problem-Solving

What are the 7 steps to problem-solving.

A business, during its operations, may face several problems that need to be solved so that the problem does not impact the organization in an adverse manner. However, to solve a problem in the most efficient manner, a business must adopt a seven-step approach to problem-solving. These steps include:

• Identifying the problem.
• Analyzing the problem.
• Describing the problem and all its parameters.
• Identifying the root cause of the problem.
• Developing solutions to solve the problem.
• Implementing the solution that seems to be the most effective.
• Measuring the results.

Why is problem-solving important?

Problem-solving enables an organization to handle unexpected situations or face challenges that it may face during its operations. For every organization, problem-solving is important as it enables the organization to:

• Identify activities, processes, and people that are not working in an efficient manner.
• Identify risks and address these risks.
• Implement changes when required.
• Enhance performance and productivity.
• Innovate and execute new ideas.
• Make effective decisions.

What are the five problem-solving skills?

Problem-solving is not an easy task, and any consultant in the organization who works to solve problems needs to exhibit some specific skills. These skills include but are not limited to:

• Creativity that enables the consultant to assess and analyze the problem from various perspectives to come up with the best idea.
• Communication to ensure that the problem and its solutions are easily communicated with others in the organization.
• Teamwork so that everyone in the team can work to solve the problem.
• Critical analysis to think analytically about a problem and solve it in the best manner possible.
• Information processing to process and analyze all information that is associated with the problem.

What are the 4 steps of problem-solving?

Problem-solving needs to be carried out using a series of steps that include:

• Identifying and analyzing the problem so that its cause is known.
• Planning and determining how to solve the problem by finding various solutions.
• Implementing the chosen solution to solve the problem.
• Evaluating solutions to know whether the problem has been resolved or not. 

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Home Blog Business 5 Problem Solving Strategies to Become a Better Problem Solver

5 Problem Solving Strategies to Become a Better Problem Solver

A lot of people would agree on the fact that life is full of challenges. People become proficient enough when it comes to catering small problems or issues in hand. However, those who attain exceptional insights into problem-solving can gain success in the long run. Problem-solving can enable anybody to gain an edge over their peers and achieve more. The bigger the problem, the difference is the approach. We all are tasked with some form of problem-solving, whether it’s in our workplace or even homes.

It doesn’t really matter whether you’re solving a challenge for your client, discovering new problems to solve or even helping to solve one problem, having a dedicated problem-solving technique can flourish you as a whole. For instance, if we take an example of a manager’s role, he/she is liable to solve every business challenge in the way (with the appropriate resources). Confidence to solve a problem is required here. Now, the confidence can only be achieved when you have a good problem-solving approach up your sleeves.

Let’s move ahead and understand what is problem-solving and what it actually represents? In simpler terms, a problem-solving technique is a framework to cater challenges quickly and in a precise manner. If you’re looking forward to solving problems in hand without much difficulty, you can consider improving your problem-solving skills. As you gain experience with problem-solving, you might develop your own set of techniques as well as strategies. However, for now, let’s explore the components of a dedicated problem-solving endeavor.

• Understanding The Challenge
• Brainstorming
• Picking The Best Strategy
• Deploying The Solution
• Listing The Obstacles
• Finding The Golden Opportunities
• Reverse Engineer The Problem
• Staying Open-Minded
• An Uninterested Observer
• Misleading Information
• Functional Fixedness

The 4 stages of Problem-Solving

1. Understanding The Challenge

One of the first steps is to really define the problem. Unless and until you can identify what you’re dealing with, you can never gain an edge. Getting access to the detailed image is of great importance. When you define the problem, you simply get your hands on what’s actually wrong! You can begin by extracting the principal segments of the challenge. Also, take assumptions, data as well as hypothesis into consideration. Ask the right questions! If you’re having issues with the performance of your employees, one might think it’s the human error. Well, if you stress-upon carefully, you might find a lack of training or unbearable workload the real issues.

2. Brainstorming

It is of the most popular and proven problem-solving stage, brainstorming is one of the most effective ways leaders solve problems around the world. When you’re not able to manifest next steps in solving a problem, brainstorming comes into play. It can be an individual or group activity which is purposed to generate ‘N’ number of solutions and then identifying the best solution as per the challenge. Writing down the ways to solve complex problems increases the creativity and optimizes the thought process.

3. Picking The Best Strategy

Once you’re done scrutinizing the problem and end up with some considerable options to solve it, it’s time for decision making. It is of utmost importance to consider all the options and then pick the one which can offer a win-win. People who confine themselves to a single technique or option very quickly don’t become great problem solvers. Once you’re sure of a strategy, you can move to the next stage.

4. Deploying The Solution

Implementation and deploying a potential solution is a crucial step. At times, you might have to change the business model of your organization. One should draw the action plan in such a manner that the proposed solutions can be welcomed by associated personnel as well as the organization. Otherwise, there can be a negative shift as well. You must understand that implementing the right solution is the key to increase the productivity of any individual as well as an organization.

Five Well-Known Problem Solving Techniques

1. listing the obstacles.

Problem-solving starts when you start exploring each and every possibility of a problem. As a matter of fact, problems are rarely isolated. People with high problem-solving ability often take a detailed view of the involved issues. Further, they jot down all the possible potential factors which can further get in the way of a proposed solution. When you list every obstacle, you certainly decrease the possibility of backfiring due to the newly implemented solution. Hence, a higher degree of success can be attained when problems are managed in a more comprehensive manner.

2. Finding The Golden Opportunities

Most of the time the real gold opportunities are often wrapped up inside simpler challenges. The problem you’re dealing with might just look bigger to handle. If you shift your perspective, you might find it simple to crack. You should understand that people who are efficient problem solvers are also great opportunists. It is highly advised to assess all the external factors, you never know when you get your hands on something valuable. It is also possible that in your pursuit of finding opportunities, you may discover a whole new and exciting business model. Thus, problem fix should be in such a manner that the future doesn’t get blemished.

3. Reverse Engineer The Problem

It’s the technique which involves deconstructing the problem and carefully analysing how and why it developed in the first place. For instance, a finished product giving problems can be broken down into its silos and can be worked backwards all the way to the whiteboard. In a similar fashion, we can reverse engineer the problems we face every day. If you have a challenge in front of you, you can start deconstructing it! Find the right answers like who are the players? What is required for this problem to happen? What are the circumstances and how they all-together create this problem?

4. Staying Open-Minded

Always keep your eyes and ears open to the possibilities. There might be a case where the actual problem is pretty different to the problem you think you are having. There can be a considerable probability that the cause of the problem is something else than what you’re thinking. Also, it is possible that the best solution might not be able to overthrow your problem and takes your organization in a different direction. It is okay to accept that your beliefs can be wrong. Thus, staying open-minded, exploring different angles of the same problem and listening to others are highly advised sub-techniques.

5. An Uninterested Observer

It would be evident to mention that when we are stuck on a problem, our mind has a tendency to stick to the same. This can be cumbersome for you, you might end up missing the things that were obvious to the problem. In short, one can easily hung-up to a particular set of thinking while completely missing the alternative thought process. Now, it is advised to explain your problem to another person. Not only this will provide a fresh set of eyes to your problem, you might end-up exploring the unexplored. You might be personally attached to the problem, but someone who’s not attached to the same might give you an unbiased view. Respect different points of view and never feel shy to ask for help.

Obstacles You Might Encounter Solving a Problem

Of course, the art of problem-solving technique has flaws too. There can be a considerable number of obstacles that might hamper your ability to solve a problem quickly and more efficiently. Most of the obstacles are mental in nature and these can range from irrelevant information, wrong assumptions as well as functional fixedness.

1. Misleading Information

When you start solving a problem you should scrutinize on the fact that whether the information you’re receiving is trustworthy and accountable or not. The information can be relevant as well as irrelevant to the issue at hand. When you trust on irrelevant data, faulty solutions are produced. More complex the problem, the easier it is to drift away and be misled by the pool of information.

2. Mindset

This is another obstacle which involved people making use of solutions which have worked in the past. Your problem-solving endeavour might be an arrow in the dark, but don’t let the possibility of failure limit your creativity and potential. When you’re confined to an already proven set of a solution, you make your brain inflexible. Always remember that no two problems have the same solution.

3. Functional Fixedness

It is a state of mind which makes an individual see their problems in a customary manner. Functional fixedness can prevent you from exploring all the options in hand. The same can also restrict you from inputs provided by your peers. People often end-up making assumptions when they start dealing with a problem. Neither underestimates the constraints nor the possibility of any error.

From organizing your music collection to taking important business-oriented decisions, problem-solving plays a crucial role. It is important to understand the nature of a problem before jumping to solutions. Trial and error approach is always appreciated. Cognitive blocks are a common barrier to problem-solving and these further impede the ability to solve challenges efficiently.

1. Problem Solving Stages PowerPoint Template

Do you want to describe each step of the problem solving process with your unique approach? Use SlideModel  Problem Solving Stages PowerPoint Template to create professional presentations that appeal to global audiences.

Use This Template

2. A3 Root Cause Analysis PowerPoint Template

The method of A3 reporting is based on PDCA – Plan, Do, Check, and Act. The reporting format of this problem-solving tool provides an effective communication medium with separate sets of information to be completed and presented by different stakeholders involved in the analysis. It is a very popular tool for professional problem solving processes.

3. Eisenhower Matrix PowerPoint Template

The  Eisenhower Matrix PowerPoint Template  is a powerful tool for deciding how to work out your actions in the Problem Solving Process. Mainly when you need to deploy a solution you can apply the Eisenhower Matrix to decide the way you treat each action.

4. 5 Why’s Analysis Target Diagram for PowerPoint

The 5 Why’s PowerPoint Template is an excellent tool for root cause analysis and Problem Solving processes. It works out 5 degrees of depth which can be considered a first analysis for every problem understanding in the business domain.

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Problem solving

Problem solving lesson plan

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Problem Solving: Lesson plan

Problem solving: Presentation slides

Demonstrating your skills quick fire activity

Problem solving in practice: Interactive worksheet

Our problem solving content focuses on one of these skills and develops understanding of the six stages of problem solving, as well as identifying different types of situations in which young people might already be using these skills. Furthermore, it encourages them to use an adaptive approach, explaining that different types of problems can be approached in different ways.

The activities on this page support your teaching of these skills through an independent activity, quick activities or a full length, curriculum-linked lesson plan. 

Teaching resources:

• Problem solving: Lesson plan and presentation slides – full lesson plan including icebreaker for use with a group of students in the classroom
• Demonstrating your skills: Quick-fire activity  – 10 minute activity for a group of students in the classroom, can be used as an icebreaker for the lesson plan
• Problem solving in practice: Interactive worksheet – activity for independent learning whether remote or in class

Lesson plan

(60 -75 minutes)

This lesson is designed to equip young people with an adaptable approach to solving problems, large or small. It includes a short film and scenarios that encourage development of practical problem solving skills which can be useful for learning, day to day life, and when in employment.

By the end of the lesson, students will be able to:

• Identify problems of different scales and what is needed to solve them
• Illustrate the use of an adaptable approach to solving problems
• Understand that problem solving is a core transferable skill and identify its usefulness in a work setting
• Work on a problem solving activity in a team

The lesson aims to reinforce students’ understanding of the potential future applications of this skill as they move into the world of work, particularly in an activity differentiated for an older or more able group on creating new opportunities.

Quick-fire activity

(5 - 10 minutes)

The demonstrating your skills quick-fire activity focuses on helping young people understand the key skills that are needed in the workplace, including the importance of problem solving.

Students will be asked to name the skills being demonstrated in a variety of scenarios, and identify ways they’re already using those skills in this short activity.

You might find it useful as a starter or icebreaker activity to begin a lesson, or at the end to allow students to put what they have just learnt in the Problem solving lesson into practice.

Interactive worksheet

(20 - 25 minutes)

Please note that students below the age of 14 cannot sign up for their own LifeSkills account. Any independent tasks must be printed or downloaded and provided digitally for them to complete as they are currently hosted on educator pages.

The Problem solving in practice interactive worksheet introduces some of the themes from the full lesson plan and gives students some practical strategies for problem solving, including introducing the six stages of problem solving. The worksheet can be printed or completed digitally, so can be used flexibly to give students practise putting their problem solving skills into action. You might choose to assign it:

• As homework following the Problem solving lesson
• For independent study
• For remote learning

Looking for more ways to boost self confidence with LifeSkills?

Other lessons that may prove useful for students to build on these activities include the  Adaptability  and  Innovation and idea generation  lessons. Alternatively, consider encouraging them to apply their skills through  Steps to starting a business  or the  Social action toolkit .

Why not build problem solving in as a focus in your students’ wider curriculum? Refer to our  Content guide to find out how this resources can be used as part of your teaching.

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Why not try one of these next?

Staying positive (resilience)

Staying positive and learning through experience are key to succeeding in challenging situations. Try this lesson and help your students succeed at work.

Good leadership styles and effective teamwork can help students excel in their future workplace. Read more about team leader skills in this lesson.

Social action toolkit

Build a comprehensive social action programme and support young people to access enriching experiences that build transferable skills for work.

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Problem Solving Presentation Templates

Present the problem-solving processes effectively with our premade problem solving powerpoint templates and google slides themes. crafted to guide you from problem identification to resolution, these free templates breathe life into complex strategies. they feature creative, fully editable infographics, like puzzles and light bulb designs..

• Analytical Thinking: Breaking down a problem into smaller parts to understand its nature.
• Creative Thinking: Thinking outside the box to find unique and effective solutions.
• Decision Making: Choosing the best course of action among different alternatives.
• Team Collaboration: Working together to generate diverse perspectives and solutions.
• Communicate the problem statement clearly to stakeholders.
• Exhibit potential solutions and their implications.
• Rally teams around a unified strategy.
• Track progress and outcomes.

In such scenarios, the design and layout of your presentation matter as much as its content. And this is where Slide Egg steps in!

• Diverse Designs: From representing problem identification, business solutions, problem-solving techniques, and strategies to process steps, our slides have it all.
• Creative Infographics: Our slides are adorned with multicolor infographics like puzzle pieces, human brains, ladders, bulbs, stars, magnifiers, locks, and keys to captivate your audience.
• User-Friendly: Our problem solution slides  offers 100% editable features, allowing you to tailor the content to fit your narrative seamlessly.
• Cost-Efficient: For those on a budget, we provide free problem and solution slides so you can experience the quality of our offerings.

Become an expert with SlideEgg

How To Build A Problem Solving PowerPoint

We're here to help you, what is problem solving presentation templates.

Problem Solving Presentation Templates is a set of pre-designed PowerPoint slides that you can use to present and explain problem-solving strategies. The templates provide visuals and text that you can use to describe the problem-solving process, from identifying the problem to finding a solution.

Where can we use these Problem Solving Slides?

You can use these Problem Solving Slides for corporate meetings, educational classes, team-building events, or workshops. You can also use them to help facilitate brainstorming sessions and critical thinking activities.

How can I make Problem Solving PPT Slides in a presentation?

Start by creating a slide that outlines the problem. This should include the problem statement and a brief description of the context. Including brainstorming, researching, listing potential solutions, analyzing the data, and finally arriving at a solution. Suppose you want to create slides by yourself. Visit Tips and tricks for detailed instructions.

Who can use Problem Solving Presentation Templates?

Anyone can use Problem Solving PPT Templates to present a problem-solving strategy or process visually engagingly. These templates can be used by professionals, educators, students, business owners, and anyone looking to share a problem-solving approach with an audience.

Why do we need Problem Solving Presentation Slides?

Presenting a problem-solving Presentation slide helps illustrate complex concepts and issues. It can also engage an audience, provide visual context and simplify data. Problem-solving slides can convey ideas and solutions effectively and explore different solutions and alternatives.

Where can I find free Problem Solving Presentation Templates?

Many websites offer free Problem Solving Presentation Templates. Slide egg is one of the best PowerPoint providers. Our websites have uniquely designed templates that allow you to share the problem and help to track progress towards a solution.

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Practical Problem Solving with Microsoft Power BI: Presentation Preparation

Excel Consultant’s expert team explains how Microsoft Power BI (Business Intelligence) software can help you give more accurate, attractive presentations.

Imagine you’ve been selected to give a pivotal presentation to your shareholders, prospective partners, the press, or another important audience. Under all this pressure, with limited time, you struggle to find the exact statistics you need, frantically attempt to put together an analysis, and then you’re faced with the final problem: how to make your presentation actually presentable, organized and visually appealing. This technological terror is probably all too familiar for many. Business executives are outstanding leaders, exceptional strategists, and skilled speakers. With all of this expertise, they shouldn’t also have to be skilled researchers, accomplished analysts, and graphic designers.

This post on Microsoft’s Power BI covers the following points:

Why BI is the Basis for Presentations

Reports and your reputation, appearing intelligent with advanced analytics, demonstrating data with vibrant visualizations, are you ready to boost your presentation power.

Thankfully, with the right software, you can cut down on hassle and create an excellent presentation to wow all audiences. At Excel Consultant, our Microsoft maestros are on a mission to help clients resolve their everyday corporate conundrums with sophisticated software solutions. To that end, we’ve put together a series of four blogs on practical problem solving with Microsoft Power BI . In this third installment, we go over how this state-of-the-art software suite can help you prepare for and pull off prime presentations.

You might be wondering what BI (Business Intelligence) software possibly has to do with presentations? Isn’t that all about putting together datasets, making projections, assessing revenues, and other tedious details no one outside your executive team could possibly be interested in? The short answer is: nope! Microsoft Power BI is an incredible instrument for both internal and external operations, and especially for presentations.

The essence of any meeting, seminar, or lecture is sharing information. You present the data your audience needs to make decisions—hopefully, ones that benefit your business! Of course, the concepts, ideas, and pitches you offer play important roles, but these are relatively meaningless if they’re not backed with cold, hard facts. Investors, stakeholders, bosses, and colleagues want you to support your stances with irrefutable information. Fundamentally, BI is a digital system designed to store, access, cross-reference, interpret, and display vast quantities of data, selecting out the most relevant statistics to make your life a little simpler.

In this way, BI is the perfect presentation tool. In the same way that it can provide crucial figures to executives to help them manage the business, it can generate the streamlined snapshot audiences need to see to get on board with your business. Microsoft Power BI is particularly well suited to this purpose, fitted with an array of features designed with data presentation in mind.

You’ve probably heard the phrase about “putting your money where your mouth is.” In the world of BI and presentations, we could coin a similar saying: you need to put your reports where your reputation is. It’s all well and good to say that your sales are growing, your inventory is perfectly optimized, your team is tremendous, and your client list is expanding exponentially, but can you demonstrate this as fact? Rather than assuming an audience will take you at your word, you can pull out your secret weapon: reports!

In the pre-Power BI world, even the concept of trying to put together a report might have elicited a groan. However, this software suite makes this process easier than ever. Power BI has unprecedented integration with dozens of other applications, an automatic data refreshing service, and the computing power to swiftly compile statistics. These functions make creating reports a cinch. Microsoft explains : “a Power BI report is a multi-perspective view into a [particular] dataset, with visualizations that represent different findings and insights from that dataset.” Gone are the days attempting to craft an exciting presentation around pages upon pages of numbers. With Power BI, your reports can be more accurate and aesthetic, bringing business presentations into the twenty-first century.

Another key aspect of Power BI is its built-in capability to collect and cross-reference data. This software does the busywork for you and provides an intuitive interface for you to select the statistics you need, freeing up your time and energy to perform more advanced analyses. This is where the “intelligence” part of BI comes into play. With Power BI at your fingertips, you’ll be able to craft an even more coherent, convincing argument with your data.

You might have noticed the modern trend toward data visualization. With business audiences accustomed to interactive webinars, entertaining white papers, and innovative infographics, presenting your information beautifully is no longer a luxury but a necessity. Fortunately, Power BI is ahead of the curve when it comes to visualizations. This software suite can illustrate nearly every piece of information in your arsenal. Employees can check out relevant charts on their dashboards, executives can use pie charts to make predictions, customer service representatives can track their leads across maps, and more.

Perhaps the best use of visualizations, however, is for presentations. After all, as stated above, the fundamental purpose of these gatherings is to communicate information, and in an increasingly digitized society, many people best understand data when it’s presented graphically. According to Microsoft , “data visualizations (aka visuals) allow you to interact with your data to find business insights.” You can create a wide variety of visuals in Power BI, including area charts, bar and column charts, combo charts, doughnut charts, gauge charts, KPIs (Key Performance Indicators), and more. No matter what type of information you need to present, Power BI can help you do so accurately and attractively.

Excel Consultant offers customized consulting , advanced programming , Microsoft-certified training programs , free help resources, and more. We’d love to help you make the most of Power BI. Contact us today to find out more and schedule an appointment!

Click here for a free consultation

CREATIVE PROBLEM SOLVING

Nov 16, 2014

1.72k likes | 3.88k Views

CREATIVE PROBLEM SOLVING. CREATIVE PROBLEM SOLVING. Introductions Purpose Learning Objectives. CREATIVE PROBLEM SOLVING. PURPOSE: To develop the awareness and the skills necessary to solve problems creatively. LEARNING OBJECTIVES. 1. Define creative problem solving.

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• creative thinking
• problem solving
• mental blocks
• mental block 3
• creative problem solving process

Presentation Transcript

CREATIVE PROBLEM SOLVING Optimist International

CREATIVE PROBLEM SOLVING • Introductions • Purpose • Learning Objectives Optimist International

CREATIVE PROBLEM SOLVING PURPOSE: To develop the awareness and the skills necessary to solve problems creatively. Optimist International

LEARNING OBJECTIVES 1. Define creative problem solving. 2. Be familiar with common mental blocks to creative thinking process. 3. Explore ways to be more creative. 4. Know the steps to the creative problem solving process. 5. Be familiar with: Brainstorming, Mind mapping and Multivoting 6. Apply tools to solve a problem. Optimist International

Workshop Outline • A. What is creative problem solving? • B. Why don’t we think creatively more often? • C. How can we be more creative? • D. What is the creative problem solving process? • E. What are some other specific creative problem solving tools and techniques? • F. Application of learning. Optimist International

CREATIVE PROBLEM SOLVING What is creative problem solving? Optimist International

Some Additional Thoughts • The creative person uses information to form new ideas. • The real key to creative problem solving is what you do with the knowledge. • Creative problem solving requires an attitude that allows you to search for new ideas and use your knowledge and experience. • Change perspective and use knowledge to make the ordinary extraordinary and the usual commonplace. Optimist International

DEFINITION Creative problem solving is - Optimist International

DEFINITION “Creative problem solving is - looking at the same thing as everyone else and thinking something different.” Adapted from a famous quote from a former Nobel prize winner, Albert Szent-Gyorgi. Optimist International

EXERCISE Optimist International

A SOLUTION Optimist International

LET’S TALK ABOUT: Why don’t we think creatively more often? What are the barriers that get in our way? Optimist International

BARRIERS THAT GET IN OUR WAY • Time • Why change? • Usually don’t need to be creative • Habit • Routine • Haven’t been taught to be creative What are some other barriers that get in our way? Optimist International

MENTAL BLOCKS Mental blocks are reasons (attitudes) why we don’t “think something different.” Optimist International

MENTAL BLOCKS 1. The _______ answer. 2. That’s not _________. 3. __________ the rules. 4. Be ______________. 5. ________ is frivolous. 6. That’s not my _____. 7. ________ ambiguity. 8. Don’t be _________. 9. __________is wrong. 10. I’m not __________. Optimist International

MENTAL BLOCK # 1 • The right answer. Only one? Optimist International

MENTAL BLOCK # 2 • The right answer. • That’s not logical. Optimist International

MENTAL BLOCK # 3 Why rules should be challenged: • 1. We make rules based on reasons that make a lot of sense. • 2. We follow these rules. • 3. Time passes, and things change. • 4. The original reasons for the generation of these rules may no longer exist, but because the rules are still in place, we continue to follow them. • The right answer. • That’s not logical. • Follow the rules. Optimist International

MENTAL BLOCK # 4 • The right answer. • That’s not logical. • Follow the rules. • Be practical. Optimist International

MENTAL BLOCK # 5 • The right answer. • That’s not logical. • Follow the rules. • Be practical. • Play is frivolous. “When do you get your best ideas?” Optimist International

MENTAL BLOCK # 6 • That’s not my area. Optimist International

MENTAL BLOCK # 7 • That’s not my area. • Avoid ambiguity. AMBIGUITY Optimist International

MENTAL BLOCK # 8 • That’s not my area. • Avoid ambiguity. • Don’t be foolish. Optimist International

MENTAL BLOCK # 9 • That’s not my area. • Avoid ambiguity. • Don’t be foolish. • To err is wrong. Optimist International

MENTAL BLOCK # 10 • That’s not my area. • Avoid ambiguity. • Don’t be foolish. • To err is wrong. • I’m not creative. Optimist International

BEING MORE CREATIVE How can we be more creative? Jot down at least 3 ideas that come to your mind. Optimist International

Golden Rules of Creative Thinking • Start small trying to discover new ways to be creative, ___________. • __________ to abandon the old, obsolete ways of doing things and explore new ways. • It is not possible to change the way we think about everything. ________ in which to try creative thinking techniques. • Understand that creative thinking requires __________, but it is worth it! • Remember that creative thinking is both _______ and__________!!! Optimist International

Golden Rules of Creative Thinking (Continued) • _________ on what you can reasonably do. Trying to do too many things at once compromises the effort and may take away from the results. • _________creative thinking for today as well as tomorrow. • Include other people in the creative thinking process with you. __________fosters creative thinking. • Include _______ and ______ in your creative thinking process as well as ___________. • Keep ________________. Optimist International

CREATIVE PROBLEM SOLVING PROCESS STEP 1. State what appears to be the problem. The real problem may not surface until facts have been gathered and analyzed. Therefore, start with what you assume to be the problem, that can later be confirmed or corrected. Optimist International

CREATIVE PROBLEM SOLVING PROCESS STEP 2. Gather facts, feelings and opinions. What happened? Where, when and how did it occur? What is it’s size, scope, and severity? Who and what is affected? Likely to happen again? Need to be corrected? May need to assign priorities to critical elements. Optimist International

CREATIVE PROBLEM SOLVING PROCESS STEP 3. Restate the problem. The real facts help make this possible, and provide supporting data. The actual problem may, or may not be the same as stated in Step 1. Optimist International

CREATIVE PROBLEM SOLVING PROCESS STEP 4. Identify alternative solutions. Generate ideas. Do not eliminate any possible solutions until several have been discussed. Optimist International

CREATIVE PROBLEM SOLVING PROCESS STEP 5. Evaluate alternatives. Which will provide the optimum solution? What are the risks? Are costs in keeping with the benefits? Will the solution create new problems? Optimist International

CREATIVE PROBLEM SOLVING PROCESS STEP 6. Implement the decision! Who must be involved? To what extent? How, when and where? Who will the decision impact? What might go wrong? How will the results be reported and verified? Optimist International

CREATIVE PROBLEM SOLVING PROCESS STEP 7. Evaluate the results. Test the solution against the desired results. Make revisions if necessary. Optimist International

10 Questions To Encourage Ideas • What if…? • How can we improve…? • How will the Optimist Member and/or the community benefit? • Are we forgetting anything? • What’s the next step? Optimist International

10 Questions To Encourage Ideas • What can we do better…? • What do you think about…? • What should we add? • What should we eliminate? • What other ideas do you have...? Optimist International

TOOLS & TECHNIQUES BRAINSTORMING Purpose: To generate a large number of ideas in a short period of time. Optimist International

BRAINSTORMING Rules for Brainstorming: • The more ideas the better! • No discussion • No idea is a bad idea • Build on one another’s ideas • Display all ideas Optimist International

BRAINSTORMING EXERCISE How Do We Motivate Our Local Optimist Club Members? Ideas: Freely record your ideas as they come to your mind. Optimist International

Re-state the question to keep the process going Remember Creative Thinking What did you mean by that?!!! BRAINSTORMING GUIDELINES 1. Practice question:How Do We Motivate Our Local Optimist Club Members? 2. Clarify understanding. Once all the ideas have been generated (it may take approximately 5 to 6 minutes),review ideas offered. Optimist International

Let’s combine ideas!!! Are wedone yet? BRAINSTORMING GUIDELINES 3. Combine items that are similar and/or eliminate duplicates. 4. Completion. Optimist International

TOOLS & TECHNIQUES - MULTIVOTING • Purpose: To help a group of people make a decision with which they are comfortable. • Definition: A way to vote to select the most important or popular items (alternatives) from a list. Optimist International

Multivoting List 1. 2. 3. 4. 5. 6. Revised List 1. 2. 3. MULTIVOTING Steps 1. Generate a list of items and number each item. 2. If two or more items seem similar, they may be combined. 3. If necessary, renumber the items. Optimist International

MULTIVOTING Steps (Continued) 4. Write down the numbers of the items you feel are the major cause of the problem. 5. Share your votes by a show of hands. 6. Eliminate those items with the fewest votes. 7. Repeat steps 3 (renumber) through 6 on the list of remaining items. Continue this process until only a few items remain. If a clear favorite does not emerge, the group may discuss the items listed and make a choice. Optimist International

MIND MAPPING • Definition : A visual picture of a group of ideas, concepts or issues. • Purpose : • Unblock our thinking. • See an entire idea or several ideas on one sheet of paper. • See how ideas relate to one another. • Look at things in a new and different way. • Look at an idea in depth. Optimist International

Motivating Members Methods How Think freely!! Mind Mapping Exercise 1. Initial Tumble of Ideas. • Over-sized blank sheet of paper. • Select word, phrase or problem statement to serve as a focus for discussion. • Print it in the middle of the paper. Enclose it in a box or oval. • Let a word pop out of your mind. Print it anywhere on the paper. • Underline it and connect the line with the problem statement (or key phrase or word) you are working. • Record the next idea and connect it to original focus point or the prior thought. • Continue printing and connecting words. Optimist International

Motivating Members People Helping Others Purpose Resources Results Methods Fun Learning How Mind Mapping Exercise EXAMPLE Optimist International

Mind Mapping Exercise-- Helpful Hints A • Keep your printing large and easy to read. • Feel free to use symbols and or pictures. • Have some fun using different colors. Optimist International

Have Fun Drawing Your Own Mind Map! COMPLETED MAP • Draw over clusters of similar thoughts that are associated with the main focus point. Have fun using a different color highlighter with each cluster of words. • How do the variety of ideas relate to one another? • Do you notice any common causes of the problem? What are the most important causes? • You are now ready to brainstorm solutions! Optimist International

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