kth university cover letter

How to write a CV and cover letter

Time: Wed 2023-11-15 12.15 - 13.00

Location: Zoom

Language: English

Participating: KTH Central study- and career counselling service

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Photographer: Magnus Glans

Are you in the process of writing your first CV and cover letter? Or do you have a CV but would like some tips and advice how to structure one?

Welcome to attend our lunch webinar where we will discuss these issues! 

Registration:

Sustainable Energy Engineering Doctoral Program (SEED)

Applicable to PhD students from Kathmandu University, TERI School of Advanced Studies and Universidad Mayor de San Simón.

Boost your scientific skills and evidence-based knowledge through international collaborations in Sustainability, Circular Economy, Gender, Disasters and Climate Risk.

Application period open December 6 – January 15 for intake 2024!

(See application info further down)

The main objective of this graduate doctoral program - “Doctoral School in Sustainable Energy Engineering (SEED)” - is to:

• develop capacities of PhD researchers for conducting research on complex developmental challenges and solving them with holistic and innovative system solutions;
• enhance their competencies to work in multidisciplinary research; and
• to address the complex developmental societal challenges in different development contexts.

More specifically, the objectives of the doctoral school in Sustainable Energy Engineering are to provide:

• A holistic view on energy supply, use and circular economy in a systems perspective.
• Competency to critically evaluate gender issues and inequality in relation to energy use and energy generation.
• Knowledge to understand and evaluate small-scale energy generation technologies and services based on locally available resources in a concept of poly-generation.
• A critical understanding of the sociotechnical transition process and diffusion of sustainable innovations.

The Doctoral school in Sustainable Energy Engineering (SEED) is a collaboration between six universities in four different countries: Royal Institute of Technology (KTH), Linnaeus University (LNU) and Lund University (LU), all in Sweden, Kathmandu University (KU) in Nepal, TERI School of Advanced Studies (TERI SAS), India and Universidad Mayor de San Simón (UMSS) in Bolivia.

PhD school highlights:

• Research mobility in Sweden (course work, research/publication work)
• A 2-days workshop on Multidisciplinary Developmental Research
• A 5-days course on Gender, Disaster and Climate Risk (3 ECTS) - offered by LTH
•  Sustainability Assessment and Policy Evaluation (6 ECTS*)-offered by LNU
• Diffusion of Innovations and Socio-technical transition (6 ECTS)-offered by LNU
• Circular Economy, Energy systems and Poly-generation (ECTS) -offered by KTH Nexus and climate agenda in energy systems (6 ECTS) -offered by KTH
•  Co-supervision by a cross-country supervision team

*) 1.5 ECTS corresponds to 1 40-hour week of full time studies (lectures, seminars, self-studies)

SEED School program specifics

The SEED will be executed with yearly intakes, three intakes within the SEED period of four (4) years. Every intake lasts for eighteen (18) months. The program will start with a mobility period in Sweden for four (4) months and the remaining fourteen (14) months will be spent at the home university. The mobility period, which is supported by scholarships, starts at LTH with two mandatory educational activities:

•  SEED kick-off/ Multidisciplinary developmental research Workshop   This is a kick off meeting of the SEED school that will start with a 2-days workshop on Multidisciplinary developmental research. The workshop takes place at Lund University. This workshop logistic is coordinated by LU and Workshop activities will be organized jointly by LNU/KTH. This kick off session provides the detail information about the SEED Programme and other logistics. This is an opportunity to meet all SEED participants of each intake and mentors from Swedish Universities at one place. The workshop will be focused on understanding the multidisciplinary research, along with identifying/studying opportunities and challenges associated with multidisciplinary research.
•  A 5-days PhD summer course on Gender, Disaster and Climate Risk (3   ECTS). This course is given at Lund University and it will help to include gender perspective in the multidisciplinary research at a broader level. The course specifically discusses gender inclusive approach in Disaster Risk Reduction and Climate Change Adaptation by offering pedagogical training to actors such as researchers and practitioners. It aims to bring together researchers and practitioners to facilitate dialogue, and co-create knowledge and solutions, in developing gender-inclusive designs in response, recovery, and preparedness.

Mobility at either KTH or LNU

Following these courses, the students will continue the mobility period at either LNU or KTH with “on the job training” depending on their research topic and specialization. During this period they will carry out research works in close collaboration with researchers at LNU and KTH under the supervision of the assigned mentors within the Thematic Multidisciplinary Areas within the SEED.

• Innovation diffusion/Socio-technical transition (Lead by LNU)
• Sustainable Energy Access (Lead by LNU)
• Nexus, Energy Poverty and Gender (Lead by LNU)
• Resource efficiency Poly-generation (Lead by KTH)
• Energy systems and circular economy (Lead by KTH)
• Renewable energy technology (Lead by KTH)

PhD courses at LNU - Linnéuniversitetet

1. Sustainability Assessment and Policy Evaluation Course Credit: (6 ECTS)

Web page: Sustainability Assessment and Policy Evaluation

This course intends to augment the PhD students’/researchers’ (i) understanding of the sustainability evaluation and its contributions to policy-making; (ii) designing policy relevant Indicators for Sustainable Development; (iii) some sustainability assessment criteria and processes and tools; (iv) knowledge on research and policy interface; (v) evaluate/access development policy from sustainability perspective.

The course will be designed keeping focus on Energy sector and exploring its synergy, and trade off with other SDGs. The course will also help the students/researchers to communicate their research contribution in relation to sustainable development goals. The course will be beneficial but not limited to students working on the developmental research.

2. Diffusion of Innovations and Socio-technical transition (6 ECTS)

Web page: Diffusion of innovations and sociotechnical transition

This course intends to impart knowledge on diffusion of innovations and the sociotechnical transition process, and intervention strategies to facilitate diffusion of innovations. On completion of the course, the students should be able to: (i) Explain the systemic aspect of innovation and evaluate the sociotechnical change process; (ii) Analyze the decision-making process of the adopters of innovations, identify different categories of adopters, and identify various attributes of an innovation that can affect its diffusion; (iii) Evaluate the role of entrepreneurship in innovation; (iv) Articulate the intervention strategies to facilitate diffusion of innovations.

PhD courses at KTH – Kungliga Tekniska Högskolan

3. Circular Economy, Energy Systems, and Polygeneration (6 ECTS) In this PhD course, the students will get theoretical and practical knowledge on the following topics: Poly-generation for resource efficiency and climate change mitigation; Implications of circular transitions in specific sectors such as waste management, energy and energy-intensive industries; Tools and methodologies for the assessment of circularity (LCA and material flow analysis); Importance of business models’ innovation to value creation in a circular economy. The individual learning outcome (ILOs) are: (a) explain what is circular economy, in theory and practice, in energy systems, (b) describe systems for simultaneous generation of several energy services that are run by a combination of different energy sources, (c) able to use tools and methodologies relevant for the assessment of circularity performance and resource recovery, (d) apply circularity concept in waste management sector, e.g. waste-to-energy (WtE) and resource-intensive industries, e.g. cement, iron and steel, (e) demonstrate the knowledge of circularity in new innovative business creation, and (f) describe how small-scale polygeneration systems can operate connected or not connected to an electric grid, where the grid can be a classical national grid or a microgrid with distributed power generation.

4. Nexus and Climate Agenda in Energy Systems (6 ECTS).

This PhD course includes energy systems analysis (reference energy systems and scenario analysis); role of energy policies in systems transformation; Basics of nexus assessment (links between climate, water, land use and energy); energy systems and climate agenda the role of national and international actors in setting development priorities ( climate interactive exercise /world climate simulation ). ILOs are: (a) describe basic energy systems and scenario analysis, (b) explain the role of energy policies for a low carbon and climate resilient future in development contexts, (c) identify the links between climate, water, land use and energy systems, and (d) explain and evaluate the perspectives on global climate change, including the role of national and international actors in setting development priorities.

Organization of SEED - Sustainable Energy Engineering Doctoral program

The organization of SEED is illustrated in figure 1. It is based on already ongoing partnerships among the partners. The Executive Board (EB) is responsible for day-to-day management and operation of the school and the network. The local SEED coordinators and coordinators from the various committees looking after specific aspects of the SEED will be in this EB.

To account for the continued quality of the program there is an Advisory Board with two reference groups. The advisory Board for the SEED will comprise of (i) representatives from prominent subject experts in developmental research working on sustainable energy. (ii) high-educational administrative officials (Departmental heads, Rectors/dean) from various partnering universities.

Figure 2 illustrates how the key activities of SEED are organized.

Mobility and logistics during the mobility period*

• Start of mobility period: Arrival at Arlanda airport in Stockholm on August 25 2024.
• The initial kick-off workshop on Multidisciplinary developmental research Workshop takes place at KTH in Stockholm during the first 2 days (Aug. 26-27).
• Train transfer to Linnaeus university in Växjö (about 4 hours travel) to start the courses at LNU (see above) during 3 days (Aug 28-30).
• The next event will be in Lund University, Lund. It is a one-week course September 2-6) on Gender, Disaster and Climate Risk.
• Thereafter, students will return to KTH in Stockholm or LNU in Växjö (depending on the research topic) for the remaining mobility period (Sep 9-Dec 20.
• End of mobility period: Departure from Stockholm Arlanda around December 20.
• The amount of scholarship* per month (during the mobility) is SEK 15,000 and is made available upon arrival in Sweden.
• Accommodation and living expenses are to be borne by the candidate. Accommodation in Lund University is arranged by LU and assistance in getting accommodation for the period in KTH/LNU will be provided by KTH/LNU.
• Travel cost to/from Sweden, for movement between Lund University and KTH/LNU and insurance premium for the whole period is arranged by and covered by KTH*.
• Visa applications and visa cost is handled by each candidate and cost coverage can be claimed from KTH upon arrival in Sweden and submission of receipts.

*)  Candidates from UMSS should consult the local coordinator for info on scholarship and travel coverage, since the mobility will be part of the local PhD program mobility.

Testimonials

• Why did you choose SEED mobility programme at KTH/LNU?

Ravi Suwal:  “By joining the SEED exchange program, it gives me the opportunity to immerse myself in Sweden's innovative energy research landscape and contribute to ongoing projects aligned with my academic and research interests. Similarly, exploring research in Sweden and other European countries in the field of building energy efficiency presents an exciting opportunity to explore into new advancements and innovative solutions. This knowledge has now given me an insight to explore effective and efficient technologies that could be beneficial for my home country.”

• What are some of your favorite occasions/visits so far?

Anita Yadav :  “Visit to Recycling facility at Växjö, Guided city tour as part of Gender course at LUND, SEBUT Conference visit”.

• What did you learn during your stay in Sweden?

Ravi Suwal:  “My time in Sweden has been a great learning experience in both my studies and getting to know the culture. In my research, I've learned about advanced methods building energy efficiency and Urban Building Energy Modelling. Learning the courses from LNU has given me new ways to think about global energy issues and innovation techniques. Personally, living here has shown me how people incorporate eco-friendly practices into their daily lives for a more sustainable lifestyle.”.

• How would this exchange at KTH help in your PhD studies?

Anita Yadav:  “The exchange at KTH significantly enriches my PhD studies in several ways. The courses, conferences, and events I attended have broadened my academic horizons, exposing me to cutting-edge research methodologies and diverse perspectives within my field. The insights gained from courses and the exposure to events and conferences have directly contributed to enhancing the depth and scope of my research. Additionally, the networking opportunities with experts and peers have not only expanded my professional connections but also opened avenues for potential collaborations and exchange of ideas. I also learned about Sweden’ Viable cities Programme and KTH Climate Action Center and the ongoing research to make cities resilient to climate change. Moreover, the experience has honed my presentation skills and increased my cultural awareness, which are valuable assets in effectively communicating my research findings and engaging with a global academic community.”.

• What would you like to say to future exchange students thinking of choosing the SEED exchange program?

Ajay Kumar KC: “I would highly recommend future exchange students who are working in an energy and built environment. The learning and exposure at Sweden shall help them to better shape their research work and help in getting better research result. Similarly, exposure at Sweden shall also help them to expand their thinking horizon and update their knowledge on current technologies and developments.”.

SEED Application Process

Students for SEED will be recruited competitively through a common advertisement format from collaborating partner universities in Bolivia, India and Nepal. Each year six students will be recruited, considering a balanced number of students from the participating partner universities along with a gender balance among the participants. The advertisement will be announced in mid-March and the selection decision will be taken within 2 weeks after the application deadline. The results of the selection process will be notified to all applicants. To apply, the student must be enrolled at a Partnering University. The application shall be directed to the local program coordinator for SEED. Pre-screening of such applications are done at the local level and the shortlisted candidates’ applications will be forwarded to the executive board for the final selection. The SEED Executive board will evaluate the applications considering the qualifications and experience of the candidates and the mobility conditions.

The eligible candidates will be invited for interviews and the most suitable candidates will be offered to join SEED. The recruitment and admission practice will adhere to the European Charter for Researchers and the Code of Conduct for the Recruitment of Researchers, and follow the local university’s requirements.

Selection requirements:

• A cover letter including motivation to take part in this SEED Program (maximum 1 page)
• Concept note on a multidisciplinary research to be carried out in Sweden during mobility. Students also need to show how this will contributes to his or her PhD.
• A recent CV
• Consent letter from the students’ PhD supervisor at home university
• Proof of PhD admission at home university
• Copy of Master Degree certificates.
• Date of start of application: December 6, 2023
• Last date of submission of application to local coordinator: January 15, 2024
• Confirmation of selection of candidate: 1 st  February
• Selected candidates should prove the consent of his/her employer (if applicable) February 15.
• Issuing the invitation letter (for visa formalities) to the candidate: February 16
• Period of stay in Sweden for SEED: August 25, 2024 until December 21, 2024 (approx. 4 months)

 Application form

SEED application form (pdf 301 kB)

About the partners:

  Royal Institute of Technology (KTH)  – Department of Energy Technology with its division of Energy System is the institutional home for a widely used open source Water Energy Food (WEF) nexus framework called CLEWs. KTH has carried out research in the areas of enhancing energy and resource efficiency with polygeneration technologies for developing countries.

Linnaeus University (LNU) - Dept. of Built Environment and Energy Technology (BET) conducts number of EU and Swedish Research Council (FORMAS) funded research projects in the areas of energy efficiency and climate adaptation in the built environment. LNU research activities cover energy system analysis, identification and implementation of sustainable innovations, behavior and lifestyles, policy analysis, business models, and energy sustainability in developing countries.

Lund University  - LTH (Faculty of Engineering) - the Division of Risk Management and Societal Safety at conducts research about how people, organizations and society prepare for, deal with and recover from events that might threaten the society.

Universidad Mayor de San Simón (UMSS), Bolivia  has been working in the field of energy since 2008 with a sandwich program on Energy financed by SIDA and a local doctoral program on energy and development.

Kathmandu University (KU-Nepal)  has been engaged in education and research in several fields including energy environment and climate change. Several departments under the School of Engineering and School of Science are working in renewable and sustainable energy and sustainable development goals (SDGs) related research.

TERI School of Advanced Studies (TERI SAS), India , aims to build capacity around various themes of sustainable development focused on Energy, Environment, Climate Science, Biotechnology and Sustainability adopting an interdisciplinary approach and incorporating the most contemporary, research-based evidence into the curriculum.

The Sustainable Energy Engineering Doctoral program (SEED) is a 4-years program. The Swedish Research Council VR finances the program.

Contact us:

Associate Prof. Anders Malmquist, Overall Program Coordinator - Royal Institute of Technology KTH. Email: Anders Malmquist

Associate Prof. Dilip Khatiwada, Coordinator - Royal Institute of Technology KTH. Email: Dilip Khatiwada

​​​​​Associate Prof. Brijesh Mainali, Coordinator - Linnaeus University-LNU. Email: Brijesh Mainali

Prof Misse Wester Coordinator - Lund University-LTH.   Email: Misse Wester

 Associate Prof Sunil P. Lohani, Coordinator - Kathmandu University-KU. Email: Sunil P. Lohani

Associate Prof Naqui Anwer, Coordinator - TERI School of Advanced Studies (TERI SAS). Email: Naqui Anwer

Dr. Evelyn Cardozo Rocabado Coordinator - Universidad Mayor de San Simón (UMSS) Email: Evelyn Cardozo Rocabado  

Application Suggestions

How and when to apply, questions and who to contact, important components of an application.

• Your CV is important and you should spend time writing a good one. A CV is an outline of facts that reflect your academic and professional life, as well as other important events such as awards, publications, and other relevant accomplishments. It should not just be a list of courses you have taken, as that information is available from your transcripts. There are a number of excellent guides to writing a good CV available on the internet, and it would be worth your time to read one or more of them. Be sure that your CV mentions all practical work experience you have had including internships or other employment.  This includes volunteer work as well. A typical CV will be about 1 or 2 pages long, and should give an honest outline of who you are, and will help the reader understand why you are unique.
• Your letter of motivation is extremely important.  To me, it is possibly the most important component of your application. A good letter of motivation will explain why you want to be admitted into the Master's program you have selected, and why you to want to pursue further study in your chosen area. The motivation letter should also explain what skills you have, and what you can do.  It should help the reader understand why you think you will be successful in the program. This is important because simply stating that you are a good student, or extolling other personal virtues do not in themselves show what is driving your interest in a program, or why you will do well in that program. There are a lot of good students out there, so it is important to convey what skills you have, and what you know how to do that will help you succeed in the program.  Your letter should be well thought out, completely honest, and focused on the program.  Most students will be applying to several programs at different schools, so there is a temptation to write a very general letter that can be sent to all the schools with appropriate wording changes.  I suggest that you don't do this, but instead put the effort into writing a focused letter for each program and school you are applying to.  Do not copy content from the internet into your letter, or put anything else in it that you did not write entirely yourself. A typical letter of motivation is about one page long.
• Reference letters can be a help if you get them from the right people.  A good reference letter is an honest assessment from another person that explains why you should be accepted into the program.  The best letters will be written by people from your school or from a place you have worked at, and who know you and your abilities well. The person writing the reference should be specific and honest in explaining why they think you should be accepted, and should give examples of situations that support the reasons they are giving. The rank or status of the person writing the letter is not important.  What is important is that they are not related to you, and really know something about you and what you can do that is relevant to your potential success in the program.  Your best choices are instructors you have taken several classes from, and who know you well, or from job supervisors you have had who are familiar with your abilities and performance.

If you are accepted

If you are not accepted.

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University Student Cover Letter Samples & Examples That Worked in 2024

Embarking on the career path, the first step to success is creating a compelling university student cover letter . This powerful tool can unlock doors to internships, jobs, and exciting opportunities within your field of study.

And so, in this guide, we'll equip you with useful tips, real-life examples, and compelling templates, that'll help you get closer to your dream job. Read on and learn about:

• Creating a visually appealing header for your university cover letter
• Researching employers to craft a personalized cover letter
• Writing a compelling introduction as a university student
• Showcasing your best skills and accomplishments as a university student
• Completing your university student cover letter with a strong conclusion
• Finding the best job search resources for university students

1. How to create a visually appealing header for your university cover letter

To begin writing your university student cover letter, your first key step is to create a header.

A cover letter header serves two main purposes: to introduce you to the employer and to give your cover letter an appealing visual structure .

Within your header, you should include:

• Your name and professional title (if you do not have a professional title yet, you can use the title of the job you are applying for and add “Student” at the end)
• Your professional contact information
• The name of the company or organization you are applying to

Here is an example of a well-formatted university student cover letter header

Mason Wilds , Hospitality Management Student (123) 456-7890 | [email protected] | linkedin.com/in/mason-wilds

To: Hilton Head Hotels 1234 Street Address New York, NY

2. How to personalize your university student cover letter

One crucial step to take before beginning to write the body text of your cover letter is to research the employer beforehand. This gives you the opportunity to learn more about them and uncover key details about the company that you can reference throughout your cover letter .

Important information to look for during your research includes:

• Major projects, partnerships, or programs the company is involved in
• The company’s goals, values, and requirements for staff
• The person at the company responsible for hiring and reviewing applications

Using the third piece of information, you can create a personalized greeting that addresses this specific person by name. This lets them know immediately the effort you have put into researching and tailoring your cover letter for them specifically.

Here are 3 examples of personalized cover letter greetings

• Dear Mr. John Applewood,

Dear Hiring Manager John Applewood,

• Dear Mr. John Applewood & the Hiring Department,

3. How to write a compelling introduction as a university student

Next up, you need to begin the body text of your cover letter with a compelling introduction .

To write a strong introduction as a university student, make sure to include:

• A brief overview of your academic experience (most students will have minimal professional experience, making academic experience highly important to describe in a cover letter)
• Your specialized area of expertise (such as the degree you are working toward)
• A concise statement on why you are a great fit for the position

Here is an example of a great introduction from a university student’s cover letter

I am a junior at the University of South Carolina, with two semesters left to complete my degree in Business and Hospitality Management. As I approach my final year of school, I am seeking an internship opportunity with a major hotel chain to hone my hospitality skills and build industry connections. Having earned a spot on my university’s Dean’s List for three consecutive years, I will bring an exceptional work ethic and commitment to excellent service to this position.

Find out your resume score!

4. How to showcase your best skills and accomplishments as a university student

Once your introduction is written and you are satisfied with it, you can move on to writing the remaining body paragraphs of your university student cover letter.

In these body paragraphs, your main goal is to showcase your top skills or accomplishments that are relevant to the job you are applying for. As well as describing these qualifications , you can also use the research you did earlier to reference specific needs of the company and how your skills meet those needs.

Here are 6 examples of skills to describe in a university student cover letter

• Communication (always describe your style of communication)
• Collaboration and teamwork
• Critical thinking
• Time management
• Responsibility

Here is an example of how to describe an accomplishment in a cover letter

As a student at the University of South Carolina, I have served as an Orientation Leader for two years, helping to bring new undergraduate students into the fold and get comfortable in their new surroundings. I recently earned the position of Head Orientation Leader thanks to my overwhelming positive reviews from new students I have mentored. Of the 300+ students I have worked with, 95% gave me a five out of five-star rating at the end of their Orientations.

5. How to complete your university student cover letter with a strong conclusion

The last step to writing your university student cover letter is to craft a strong conclusion . In this conclusion, you should include:

• The best times and days of the week to contact you
• When you are anticipating a response from the employer
• When you plan to follow up with the employer
• A formal sign-off

Here is an example of a strong conclusion from a university student's cover letter

I am honored to be considered for this position and hope to hear from you within the next week regarding this opportunity. You may best reach me at (123) 456-7890 on Mondays through Fridays from 10 a.m. to 7 p.m. As I am excited to learn more about this opportunity, I do plan to follow up next Monday morning if I have not heard back about this position.

Many Thanks,

[Applicant Name]

6. Useful resources for job-seeking university students

As a university student standing at the threshold of a professional career, having the right set of resources can truly empower your job hunt. Let's explore the must-haves in your arsenal:

• University career services: Your own university is a potent resource. Career Services offices often provide resume and cover letter reviews, interview preparation, and job placement assistance. Don't overlook these gems.
• Job search platforms: From LinkedIn to Indeed , these platforms teem with job opportunities perfect for recent graduates. They also offer search filters to streamline the hunt and make it less daunting.
• Field-specific job boards: Niche job boards like Idealist (for non-profits) or Dice (for tech) cater to specific fields, making your job search more focused and productive.
• Online portfolios: Platforms like Behance or GitHub , depending on your field of study, allow you to create an online portfolio showcasing your work. This can be a powerful supplement to your university student cover letter and resume.
• Networking events: Attend career fairs, industry conferences, or university alumni events to build your professional network. You never know which connection might lead to a promising opportunity.
• Internship websites: Websites like Chegg Internships or WayUp specifically cater to students seeking internships, often the stepping stone to a full-time job. 

Armed with these resources, you're ready to embark on the exciting and rewarding journey of your job search. Happy hunting!

University Student Cover Letter FAQ

Draw attention to your academic achievements, any relevant coursework, and transferrable skills you’ve developed throughout your academic career. If you have undertaken internships or projects, summarize what you’ve learned from these experiences and how they can bring value to the prospective role.

Aim to keep it concise and engaging. Typically, a cover letter should not exceed one page. Remember, it's about the quality of your words, not the quantity.

While it's fine to have a standard outline, your cover letter should always be tailored to each job application. Personalizing your cover letter for each role can show the hiring manager your genuine interest in their specific opportunity.

It's generally a good idea to include a cover letter when applying for a job. It gives you another platform to sell your skills and show your enthusiasm for the role and company.

Yes, definitely. Extracurricular activities can highlight your team skills, leadership qualities, and dedication. Remember to connect them back to the skills or qualities the job posting is seeking.

Julia Gergelova

Julia is a professional writer, translator and graphic designer. She holds degrees in translation and interpretation, and has international work experience from a number of different countries in Europe as well as China and Panama. Julia formerly taught academic writing and as a graphic designer contributed to outlets such as  The Business of Business . She has a passion for lifelong learning and good coffee.

All student cover letter examples

• Formal Sciences Student
• High School Student
• Humanities Student
• Student Internship
• Natural Sciences Student
• Professions And Applied Sciences Student
• Social Sciences Student

All university student cover letter examples

Related university student resume examples

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Word templates to download

When you use the KTH templates, you can be sure to follow the graphic profile. This reinforces our brand, and allows you to reach further with your communication. These are finished templates to support you in your daily activities.

Guide for installation

Install KTH templates in PPT and Word

Questions and Support

For questions about the logo and graphic profile: [email protected] For questions about the templates: [email protected] For technical questions [email protected]

You will find templates in Blankettarkivet

The different templates:

• Basic template – empty document with the KTH logo.
• Decision template – used to draw up decision documents in accordance with the requirements in the Government Agencies and Institutes Ordinance (SFS 2007:515)
• Letter template – to be used for all written correspondence to indicate KTH as the sender.
• Internal report template – for internal reports printed from your computer.
• Meeting notes

The Word templates are a support tool in your daily activities

Template contents:

• Header with information about the document, such as document type, creator, reference number etc.
• Titles and their placements, as well as what titles should be used has been compiled in a framework, explaining how a certain title format is to be used, what it indicates, as well as how and where it should be placed in the document.

Quality and recognition

In order to ensure high quality documents and recognition in the reader, it is important to keep to the approved metadata framework for the header. You can always choose to remove titles and lines from the header, just remember to do the same on page two (the other pages will take on the format of the second page).

Templates — KTH Royal Institute of Technology

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Sample Cover Letters

Look through these sample cover letters to get an idea of what to include in your letter.   Do not copy them directly!  

The most important quality you can convey in your cover letter is enthusiasm, and this must be done in your own style.

Read our tips for writing a great cover letter .  We suggest that you write the first draft of your letter without using a sample to guide you.  Once you’ve created your first letter, those that follow will be much easier. 

Undergraduate Internship

Layla D’Antonio New York, NY | [email protected] | (212) 555-0000

February 5, 2023

Dear Ms. Chan,

I am writing to express my interest in CNN’s editorial internship as part of the Columbia Experience Overseas Hong Kong. With a keen interest in media production and journalism, I am eager to explore these fields in one of the world’s fastest-growing markets. As a rising sophomore at Columbia University studying psychology with a concentration in sustainable development, I am excited to apply my cultural awareness and critical thinking skills, as well as my creativity and teamwork skills to this position.

For the past year, I have worked with the Columbia Video Network to record classes for the developing online sector of Columbia University School of Engineering. My colleagues and I produced content that students around the world can access for their online programs. Additionally, I played a vital role managing our social media presence via Facebook and Twitter, increasing the network’s online exposure by sharing photos from our production room, writing posts about advancements in technology, and sharing engineering-related content. Through this experience, I familiarized myself with media outlets and increased engagement with prospective students.

Currently, as Division I student-athlete, I continuously develop my perseverance, mental stamina and time management skills. I have learned to master the art of balancing a demanding schedule while navigating a fast-paced environment. My experience as an athlete has also helped me to become an effective leader and communicator, acting as a liaison between my teammates and coaching staff. All are skills I expect to use at CNN.

I am excited by the opportunity to contribute to one of the world’s leading news organizations while exploring my curiosity in the use of technology as a tool to transmit knowledge through visual media. I look forward to the opportunity to learn how CNN integrates these tools within the news landscape, and to grow as a journalist and creative thinker. Thank you for your consideration.

Sincerely, Layla D’Antonio

Creative Industry

Sara Danson New York, NY • +1 (202) 555-0188 • [email protected]

April 26, 2023

Dear Hiring Team,

Growing up with a political historian as my father, I learned a crucial lesson: to care about people, you have to care about politics. In this vein, I have long admired the Center for Democratic Progress, using your reports and articles to help define my own policy positions. As I prepare to graduate from Columbia University with a degree in American studies and creative writing in May, I want to work for an organization that lets me act on my care for people every day. With seven years of editorial experience, I think I could do great work as Democratic Progress’ Assistant Editor.

I first honed my editing skills as a journalist. Working for Elementary, I wrote and copy edited dozens of articles using AP Style – everything from long-form investigations of standardized testing to columns about Common Core. I posted and formatted articles and photos on Elementary’s WordPress site, and managed production of the magazine’s quarterly print issues. For this work, I wrote headlines, blurbs, and photo captions as needed, and used Adobe Photoshop and InDesign regularly. I have done similar work as a writer for the Daily Noise, a workshop participant at Columbia, and the sole editor of The Soul in Our Soles, a full-length book. Through these experiences, I have edited hundreds of pages, adjusted to new style guides and expectations, and learned how to give my feedback clearly and diplomatically. So, too, have I honed my attention to detail and accuracy, learned how to work independently and under time pressure, and kept track of small-moving parts across several projects at once.

In other jobs, I have channeled my political views into meaningful work. As an intern for the League Against Hate Speech and Detroit for All, a nonprofit which helps immigrants and refugees in Southeast Michigan, I worked with teams to advocate progressive policy positions by planning trips, conferences, and community-wide events. As part of this work, I communicated with a wide range of individuals – wealthy businessmen, Bhutanese refugees, and Israeli activists alike – and sharpened my written and verbal communications skills. I also gave my colleagues operational support, copying and filing papers, scheduling meetings, and inputting data into Salesforce, among other tasks. These experiences taught me when to ask for help, how to solve problems, and how to organize my work and others’ well. At the same time, I learned firsthand how satisfying it is to work hard for a cause you believe in.

Given the opportunity, I would love to do that work for Democratic Progress as your Assistant Editor. I would be able to relocate to Washington, D.C. quickly upon hiring. Thank you so much for your time and consideration, and I look forward to hearing from you.

Sincerely, Sara Danson

Engineering

Devon Fisher 917-555-0000 | [email protected] | New York, NY

March 11, 2023

Vince Winchester Thornton Tomasetti 51 Madison Ave #19 New York, NY 10010

Dear Mr. Winchester,

I am writing to express my interest in the Energy Analyst internship at Thornton Tomasetti. After connecting with Recruitment manager Charlotte Greene at Columbia University’s Sustainability Career Fair, and learning about the company’s impact in the sustainable engineering space, I knew I needed to apply. I am a senior at Columbia majoring in Mechanical Engineering and believe that my critical thinking and interpersonal skills along with my commitment to engaging in complex engineering problems would be an asset to your team.

During my internship with ERS, I successfully employed my critical thinking skills and interpersonal skills to pinpoint cost-effective retrofit measures on a very limited budget and with little manpower. While working on heat load models, I realized that improving the insulation of a building could result in greater savings than the team’s HVAC focus. With approval from my boss, I was able to take initiative to create a new framework for implementing insulation and envelope repairs. Using this idea, the team discovered that one of the school sites could save over $30,000 a year on electricity through insulation upgrades.

Currently, I am leading a project for the Columbia Formula SAE team researching and analyzing sensors with a goal to wire a car to increase speed and validate load predictions. This project is particularly relevant to the current trends in the energy efficiency space, as sensors exist in buildings and retrofit projects need to be validated. My current coursework complements my experience in its focus on statistical programming for modeling environmental issues. For example, I am working on a project using machine learning to predict roofs in New York City that need insulation.

I am excited by the opportunity to be on a team that collaborates to help clients meet their engineering and sustainability goals, and where I can showcase my mechanical engineering skills. Thank you for considering me to join the Thornton Tomasetti team.

Sincerely, Devon Fisher

Experienced

AMY M. ROBINS 212-555-1212 • [email protected] 

August 22, 2022

Dear Ms. Kramer,

I am writing to apply to your grant writer position. When I saw this posting on your website, I was immediately drawn to AIDG’s focus on business incubation and eco-friendly technologies, and believe your model offers many opportunities to create lasting improvements to infrastructures in Guatemala and Haiti. To help your company gain further funding for its mission, I offer proven writing, research, and communication skills as well as successful grant writing experience.

I was inspired to transition from magazine writing to grant writing when I started editing documents for the Refugee and Immigrant Fund (RIF), a not-for-profit agency that aids new immigrants as they adjust to life in the United States. Working with RIF’s founder to create two grant applications, I found my editorial background equipped me well for the challenges of drafting and editing proposals to secure not-for-profit funding. Both applications were successful and resulted in grants needed to support two new programs.

Additionally, as the Assistant Research Editor at Budget Travel magazine, I pinpoint the most engaging details of a subject and write stories that appeal to a targeted audience. These skills have helped me create grant applications that draw attention from an audience of grant givers and personal donors.

Finally, every day at Budget Travel, I communicate effectively across language barriers. Maintaining my record of zero printed errors, I routinely call and email small foreign businesses, from family-owned restaurants in Panama to three-room B&Bs in Italy. My French language proficiency, further refined when I studied in Senegal, will help me work closely with your staff in Haiti. Moreover, I am currently enrolled in introductory Spanish lessons and plan to continue classes in Guatemala.

I would be honored to join AIDG and help promote sustainable technologies, XelaTeco, and other business incubation plans. I look forward to discussing how I can help your organization grow and expand through fundraising. Thank you for your time and consideration.

Sincerely, Amy Robins

Using Bullet Points

Elizabeth Lee (212) 555-0649 || [email protected] || New York, NY

September 5, 2022

Bain & Company 415 Mission Street, Suite 4800 San Francisco, California 94105

Dear Ms. Victoria Andres,

I am writing to apply for the Associate Consultant position at Bain & Company’s San Francisco and New York offices. I am currently a senior at Columbia University pursuing a major in Philosophy with a minor in Economics. Throughout the past year, I have had the pleasure of talking to ACs in the San Francisco, Chicago, and Shanghai offices about their experiences at Bain. Most recently, I spoke with Cheryl Bloom, an AC at the SF Office and my ACI interview buddy last year. She emphasized the great learning environment and active mentorships available at Bain, which I find very exciting!

This past summer, I worked at Kaiser Associates , a Washington D.C.-based international strategy and management consulting firm serving Fortune 500 companies. I believe my consulting experiences, leadership successes, and academic achievement will make me a valuable asset to Bain.

As an Associate Consultant, I will contribute the following skills:

Analytical problem-solving. At Kaiser Associates, I analyzed prices of construction machine warranties for a Fortune 100 industrial equipment manufacturer in order to increase its warranty sales through price adjustments. Using regressions in Excel, I evaluated the impact of different types of coverages on warranty prices at competing manufacturers. As a result, I was able to provide quantitative data to help the project team develop final recommendations, which were well-received by our client at the end of the project.

Strong interpersonal and client-facing skills. At Asia Society last summer, I presented a sponsorship proposal to senior managers of All Nippon Airways (ANA) and the Peninsula Hotel regarding an upcoming Japanese cultural banquet. By thoroughly researching the two companies’ preferences to devise sponsorship tiers and benefits, I successfully convinced both to sponsor the event by offering 75% discounted air tickets and accommodation, saving Asia Society $6,000 in the budget.

Leadership and influence. As one of three recipients of the Symposium Fellowship (a Columbia-sponsored liberal arts teaching fellowship), I designed and taught a 10-day seminar on Dostoevsky and Rousseau in Beijing, China. With 15 high school and college students, whose areas of study ranged from engineering to fine arts, I facilitated in-depth discussions about philosophical texts as well as contemporary social issues and engaged every student in seminar-style learning regardless of their English language skills and points of view. Based on feedback from a course evaluation survey designed by myself, all 15 students were beyond satisfied with the seminar and began to take an interest in philosophy.

With my strong academic achievements and multicultural, multilingual background, I am confident that I would be a great addition to Bain and make tangible contributions to the team. I look forward to discussing my candidacy for this position at your convenience. Thank you for your time and consideration.

Sincerely, Elizabeth Lee

Create Your Own Internship

Even if a company or organization does not have an internship program or has never had an intern, it may be possible to convince them to create an internship for you. 

Here are some tips to get started on your “create your own internship” cover letter:

In your cover letter, acknowledge that while there is no internship program in their company or organization, you are proposing that they create an internship for you based on the skills you offer and the value you could add in return for real work experience and training.

Explain the type of work that you would like to do. Remember to be realistic about what type of work an intern typically does in this field. It may be helpful to research internship postings at similar organizations for reference.

Demonstrate your knowledge about and interest in the company. Be enthusiastic and convincing as to why you want to work for them.

Use social media or the company’s “About Us” web pages to identify an actual person in the department that interests you and direct your cover letter and resume to that person.

Follow up in a few days with another email or a phone call. 

Cover Letter with Comments

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