how do i send a large powerpoint presentation via email

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How to send a PowerPoint through email that is too big?

February 27, 2022

how to send a powerpoint through email that is too big

If you are a user of the PowerPoint presentation, this blog post will be a big help for you. Imagine you just finished creating your PPT and want to email it. Too much content, animation, pictures, and other design elements for your PPT can result in a big presentation file at the end. PowerPoint too large to email is a real deal if you want to share your PowerPoint presentation design services via email to others. But how to send a PowerPoint through email that is too big? There are various methods for sharing big PowerPoint that are too large via email, and we are going to explore them in our article.

Table of Contents

How to send a large PowerPoint through email?

You can send your PowerPoint through email attachment; it’s almost the first way that will come into your mind to email presentation but you may ask why is my PowerPoint file so large and how to email a large PowerPoint via attachment.

Method 1 – Compress your PowerPoint file

You are able to compress PowerPoint file for email via the built-in feature of PowerPoint without losing much quality.

Step 1- Open your PowerPoint application at first.

Step 2- On the File tab, choose Save As

Step 3- You will see a dialog box after choosing Save As, click Tools and Compress Picture.

Step 4: In the opened dialog box, choose the Apply only to this current picture option and click on OK.

Step 5: To finalize the process, click on Save to save the compressed presentation.

Method 2 – Convert it to PDF

Another method is converting your presentation to PDF. PDF files are much smaller than PowerPoint files, in this case, you need to know how to convert PDF to PowerPoint and send a PowerPoint too large to email with this method.

Step 1: On your desktop, open your PowerPoint presentation file.

Step 2: Now on the File tab, click on the Export option.

Step 3: You should see the Export dialog box; now, choose Create PDF/XPS Document.

Step 4: To take the final step, click on Publish to create the PDF file of your presentation and email it.

Method 3 – Upload it to Cloud storage service

One of the recent and practical methods in how to send a PowerPoint that is too big , is using a cloud storage service. Just upload your PowerPoint file to a cloud storage service such as Google Drive, Dropbox or OneDrive and then share the link with others to whom you want to give them access to your file.

Method 4 – Use a file transfer service

There are many file transfer services to send your files with them. If you still have trouble with how to send a large PowerPoint through email , you can use file transfer services, which allow you to send your large PowerPoint presentation file to others so easily. Some notable transfer services are WeTransfer, Send Anywhere, and Smash.

Tips for sending large PowerPoint presentations through email

Before emailing your PPT file, check about the size limitations of your email account.

If you want to send your PowerPoint presentation to multiple recipients, use BCC (blind carbon copy) in your email to keep their addresses hidden.

Sometimes, you want to convert your PPSX to PPT and then share it with a group of people; in these situations, you should consider using an email list instead of sending individual emails.

Always double-check and test your PowerPoint presentation on your email account before sending it to others.

How do you send PPT as an email attachment?

The simplest way to email a PowerPoint presentation is to save it as a file and attach it to your email. In this method, recipients can download the PPT file on their own devices. To send a PowerPoint presentation as an attachment:

Open the PowerPoint presentation that you want to send.
Click File and then choose Save As.
Under Save as type, select PowerPoint Presentation (*.pptx).
Click Browse, choose a location for the presentation, and click Save.
Open your email account and compose a new message.
Click Attach and Attach File to add your file.
Select the PowerPoint presentation you want to attach, then click Open.

Nowadays, you are required to have in-depth knowledge of send large PowerPoint presentation emails , so our guide provides everything needed to deliver the presentation to its intended recipients successfully. When a PowerPoint is too large to email , you need to compress images, save, and attach the file to an email. tips will help you confidently present your PowerPoint presentation and deliver your message quickly to your audience.

How can I reduce the ppt file size of an email?

You can compress a file on Windows by right-clicking it, selecting “Send To” and clicking “Compressed (zipped). It will appear in the exact same directory as the original compressed file. The compressed file will be smaller than the original.

How do you send a PowerPoint that is too big in Gmail?

can be used to send large files through Gmail by using cloud storage like Dropbox, OneDrive or WeTransfer. These services have more generous file limits and make sharing easier. These services allow you to upload a file and then send a simple link so that your recipient can retrieve it.

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How to Email a PowerPoint Presentation: 5 Proven Ways

how do i send a large powerpoint presentation via email

Table of Contents

After you’ve finished creating a PowerPoint presentation – assembling the content, perfecting the design, and adding animations and other special effects – you may want to email it to your students, employees, or clients. There are several ways to email PowerPoint slides, and the one you choose may depend on a few things: the file’s size, security concerns, and whether you want users to be able to edit the presentation. Let’s look at each of the 5 methods in detail.

1. Send as an Email Attachment

Sending a file as an email attachment is perhaps the first thing that comes to mind when there’s a need to email a PowerPoint presentation.

To do this:

Save your completed PowerPoint presentation on your hard drive.
Open your email program.
Add recipients’ email addresses.
Click on the attach button (usually represented by a paperclip icon), and navigate to the file on your hard drive.
Once you’ve found the file on your computer, double-click on the file name or icon and it will upload to your email server.
All that’s left to do is write the subject and body of your email and click Send .

Sending a PPT presentation as an Email Attachment

This method is quick and easy, but:

It would make the sender vulnerable to plagiarism, as the receiver could copy the content at will.
Most popular email services cannot attach files greater than 25MB.
PowerPoint files won’t open on Macs without an additional tool.
Files created using newer versions of PowerPoint won’t open in older versions of the software.

2. Convert and Share Files in PowerPoint

PowerPoint comes with a host of built-in features to help facilitate the sharing of presentation files. You can send your presentation as an attachment, a link, a PDF file, an XPS file, or as an Internet Fax. To access these features, click File > Share > Email .

Under Email , select between the following options:

Send as Attachment , to attach your slides to your email.
Send a Link , to create an email with a link to your slideshow. But to use this option, you need to have access to a shared location, such as a SharePoint or OneDrive, and save your presentation there. (We’ll address this method in greater detail later in the article.)
Send as PDF , to save your slides as a .pdf file, and then attach it to an email.
Send as XPS (Microsoft’s alternative to PDF), to save your presentation as an .xps file and then attach it to an email message.
Send as Internet Fax , to send your presentation as an Internet fax. For this option, you first need to sign up with a fax service provider.

3. Make It an HTML5 File

You can also convert a presentation that you want to share into an HTML5 file. In this way, your users will be able to open the slides in a browser and view them online. There are numerous advantages to this method:

In presentations converted into the HTML5 format, all images and videos look the same as they do in the original and all PPT effects and transitions are preserved.
HTML5 presentations work flawlessly in all operating systems and on all devices, and don’t require any software to open them. Users can view HTML5 slides right in their browsers.
HTML5 slides are easy to upload to websites or Learning Management Systems .
Your slides will be safe behind a wall of protections – watermarks, passwords, and time and domain restrictions. Users will only see your presentation when you allow them to.
Presentations cannot be corrected by outside sources after conversion, meaning that copyrights will be protected.

You can turn your presentations into HTML5 format by using iSpring Converter Pro , which is shipped as a PowerPoint add-in. After installation, the iSpring tab will appear on your PowerPoint ribbon, so you can perform a conversion in a few clicks. Here’s how to do this:

Download and install iSpring Converter Pro.
Open a PowerPoint presentation.

Click on Publish .

Sending an HTML5 PPT Presentation via Email

Start your free iSpring Converter Pro trial now →

4. Make It Into a Video

Another way to share your email presentation easily is to convert it into an MP4 file. This is an especially useful method if you want to share your ideas via video by uploading it to a platform like YouTube.

And this is where iSpring Converter Pro will fit nicely again. As with the HTML5 file, after conversion, a video will preserve all animations, effects, formatting, and audio embedded in the source files. iSpring lets you manage presentation specifics like video quality and size, as well as publication to YouTube from within the software itself.

To turn presentation into a video , perform the same steps we covered above but, when publishing, choose Video instead of HTML5.

Publishing a Presentation to Video in iSpring Converter Pro

Then you can click the Email button to send the output via email.

If you want to upload your video presentation to YouTube, go to the YouTube tab in the iSpring publishing window.

Publishing a Video Presentation to YouTube

Log in to your YouTube account by clicking Sign In in the Account field, enter information about the video – title, description, and category in the relevant fields – and configure the settings if needed. Then, click the Publish button. After that, you can watch the published video in your YouTube account. The only thing you need to do now is email the link to the video to your users.

See a comprehensive guide on how to publish a PPT to YouTube →

5. Share via a Link

If converting a PPT file to another format is not what you want, but the presentation is too big to email as an attachment, you can always compress it into a .zip file before sending it. Or, instead of emailing the file directly, you can upload it to a file hosting service, like Google Drive or Dropbox, and share it by sending the link to recipients.

To compress large presentations into zip files:

Right-click on the file in your computer.
Choose Send to .
Select the compressed (zipped) folder.
Log in to your file hosting service and follow the steps required to upload a file and share it via a link. When recipients receive your email, they can click on your link and view the file online or download it to their computers and watch it using the PowerPoint slide show viewer.

Uploading a PPT Presentation to Google Drive

Choose the handiest method from among these five for your line of work and presentation needs. Plus, consider the security of the method you use and decide how much control you would like to maintain over the intellectual property in the presentation.

Do you have any other ideas for sharing PowerPoint presentations? Tell us in the comments below!

Useful Resources on PowerPoint

Are you a PowerPoint lover? If so, here are some other helpful articles for you:

How to Share a PowerPoint Presentation Online
How to Protect PowerPoint Presentations
How to Add Narration to a PowerPoint Presentation
How to Add Youtube Video Into PowerPoint Presentation
How to Structure a PowerPoint Presentation
How to Convert PowerPoint Presentation to an eLearning Module
How to Remove the Background From a Picture in PowerPoint

Fast PowerPoint to HTML5 Converter

Convert presentations to HTML5 with all effects and transitions preserved

Content creator:

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She enjoys combining in-depth research with expert knowledge of the industry. If you have eLearning insights that you’d like to share, please get in touch .

How to Email a PowerPoint Slideshow: A Step-by-Step Guide

Emailing a PowerPoint slideshow is as simple as attaching a file to an email. But to do it correctly, you need to save your presentation in the right format, choose the right file size, and ensure that your recipient can view it. After completing these steps, your PowerPoint slideshow will be successfully sent and accessible to your intended audience.

After you complete the action, your recipient should receive an email with your PowerPoint slideshow attached. They will be able to download and view the presentation on their own device, provided they have the necessary software or app to open PowerPoint files.

Introduction

In our digital age, sharing information has never been easier. Whether you’re a student presenting a project, a professional sharing a business proposal, or someone just looking to spread ideas, PowerPoint slideshows are a go-to method. But what good is a stunning presentation if you can’t get it in front of your audience? Emailing your PowerPoint slideshow is a quick and efficient way to do just that. This simple action is relevant to almost everyone in the digital workspace. It saves time, resources, and allows for instant sharing of information.

Emailing a PowerPoint slideshow seems straightforward, right? Well, it is, but there are a few tips and tricks that can ensure your presentation arrives just as impressively as it leaves your outbox. It’s crucial to know the ropes to avoid any hiccups, such as large file sizes causing your email to bounce back, or the recipient not being able to open the file. Let’s dive into the know-how of emailing a PowerPoint slideshow, ensuring your hard work gets seen and appreciated.

Step by Step Tutorial: Emailing a PowerPoint Slideshow

Before jumping into the steps, understand that following them will help you send a PowerPoint slideshow via email. This process is handy for sharing presentations with colleagues, friends, or anyone who needs to view your slides.

Step 1: Save Your PowerPoint Slideshow

Save your PowerPoint presentation in a format that’s suitable for email.

When saving your PowerPoint presentation, choose a format that maintains the quality of your slides while keeping the file size manageable. The standard .ppt or .pptx formats work well, but if you’re concerned about compatibility, a PDF format is a universal option.

Step 2: Compress Your Presentation

Compress your PowerPoint file if it’s too large to email.

Large files can be troublesome to send via email. If your presentation is too large, consider compressing it to reduce the size. PowerPoint has built-in tools that can help you compress images and media within your slides to make the file smaller.

Step 3: Open Your Email Client

Open your preferred email client to compose a new message.

Whether you use Gmail, Outlook, or any other email service, start by opening your email client and clicking the option to compose a new email. This will be the vehicle to deliver your PowerPoint slideshow to your recipient.

Step 4: Attach Your PowerPoint Slideshow

Attach your saved PowerPoint presentation to your email.

Look for the ‘attach file’ icon (usually represented by a paperclip) in your email client. Click on it and navigate to the location where your PowerPoint presentation is saved. Select the file and attach it to your email.

Step 5: Compose Your Email

Write a brief message to accompany your PowerPoint slideshow.

Don’t just send an email with an attachment and no context. Write a short message explaining what the presentation is and why you’re sending it. This will provide your recipient with the necessary information and entice them to open your slideshow.

Additional Information

When it’s time to share your PowerPoint slideshow, there are a few additional things to consider. First, think about the accessibility of your presentation. Will your recipient need any special software to view it? It’s always a good idea to ask ahead of time or provide options, such as saving your slideshow as a PDF, which can be opened on almost any device.

Another tip is to use file-sharing services for particularly large presentations. Platforms like Google Drive, Dropbox, or WeTransfer allow you to upload your PowerPoint slideshow to the cloud, and then send a link via email. This way, you avoid the file size limits of email services and ensure your recipient can download the presentation at their leisure.

Also, be mindful of the security of your content. If your PowerPoint slideshow contains sensitive information, consider password-protecting it before sending. You can also use encrypted email services for added security.

Remember, the goal is to make sure your PowerPoint slideshow is received and can be viewed with ease. The last thing you want is for your hard work to go unseen due to a technical hiccup.

Save your presentation in a suitable format.
Compress your presentation if it’s too large.
Open your email client and compose a new message.
Attach your PowerPoint slideshow to the email.
Write a message to accompany your presentation and hit send.

Frequently Asked Questions

Can i email a powerpoint slideshow from my phone.

Yes, you can email a PowerPoint slideshow from your phone using your mobile email client. Just ensure that your presentation is saved on your phone or accessible through a cloud service.

How can I make my PowerPoint file smaller to email?

You can compress images within PowerPoint or use a file compression tool. Also, saving your presentation in PDF format can sometimes reduce the file size.

What’s the maximum file size I can email?

This depends on your email provider. For example, Gmail has a limit of 25MB for attachments. If your presentation is larger, you’ll need to use a file-sharing service.

Can I password-protect my PowerPoint slideshow before emailing it?

Yes, PowerPoint allows you to add a password to your presentation. This can be done in the ‘File’ menu under ‘Info’ and then ‘Protect Presentation.’

What if my recipient doesn’t have PowerPoint?

If your recipient doesn’t have PowerPoint, consider saving your presentation as a PDF. Alternatively, they can view it using free software like PowerPoint Viewer or Google Slides.

Emailing a PowerPoint slideshow is a crucial skill in the modern world of digital communication. It’s a simple yet effective way to share your ideas, projects, or proposals with anyone, anywhere. While there are some hurdles like file size limits and software compatibility, a little preparation and foresight can overcome these challenges.

Remember to save your presentation in an accessible format, keep the file size manageable, and always double-check with your recipient for any specific requirements they might have. With these tips and tricks up your sleeve, you’re ready to share your PowerPoint masterpiece with confidence and ease. So go ahead, hit that send button, and let your slideshow make the impact it deserves!

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

How To Email A Powerpoint That Is Too Big

Introduction.

Emailing a PowerPoint presentation can be a great way to share your work with others. However, if the file size of your PowerPoint is too large, it can be difficult to send it via email. Fortunately, there are a few simple steps you can take to reduce the size of your PowerPoint and make it easier to email. In this article, we will discuss how to email a PowerPoint that is too big. We will cover how to reduce the size of your PowerPoint, how to compress the file, and how to attach it to an email. By following these steps, you can easily email a PowerPoint presentation that is too large.

How to Compress a PowerPoint File to Make It Smaller for Emailing

Compressing a PowerPoint file can be a great way to reduce its size for emailing. This can be especially useful when sending large presentations to multiple recipients. Here are the steps to compress a PowerPoint file:

1. Open the PowerPoint file you wish to compress.

2. Click the “File” tab in the top left corner of the window.

3. Select “Save As” from the drop-down menu.

4. Choose a location to save the file and enter a name for the file.

5. Click the “Tools” button in the bottom right corner of the window.

6. Select “Compress Pictures” from the drop-down menu.

7. Select the “Email (96 ppi)” option from the “Compress for” drop-down menu.

8. Click “OK” to save the compressed file.

9. Attach the compressed file to your email and send it to the intended recipient.

By following these steps, you can easily compress a PowerPoint file to make it smaller for emailing. This can help to reduce the size of large presentations and make them easier to send.

How to Use Cloud Storage Services to Email Large PowerPoint Files

Emailing large PowerPoint files can be a challenge, especially when the file size exceeds the maximum attachment size limit of the email service provider. Fortunately, cloud storage services provide an easy and secure way to send large PowerPoint files. Here are the steps to follow:

1. Upload the PowerPoint file to a cloud storage service. Popular cloud storage services include Dropbox, Google Drive, and Microsoft OneDrive.

2. Once the file is uploaded, you can share it with the recipient by generating a link. Depending on the cloud storage service, you may be able to set an expiration date for the link or password protect it.

3. Copy the link and paste it into an email. You can also include a brief message to explain what the link is for.

4. Send the email to the recipient. The recipient can then click on the link to access the PowerPoint file.

Using cloud storage services to email large PowerPoint files is a convenient and secure way to share files. It eliminates the need to compress the file or split it into multiple parts, and it ensures that the file is transferred securely.

How to Split a Large PowerPoint File into Smaller Files for Emailing

Splitting a large PowerPoint file into smaller files for emailing can be a useful way to share presentations with others. This guide will provide step-by-step instructions on how to do this.

Step 1: Open the PowerPoint file you wish to split.

Step 2: Select the “File” tab at the top of the window.

Step 3: Select “Save As” from the drop-down menu.

Step 4: Select the “Tools” option at the bottom of the window.

Step 5: Select “Create Handouts” from the drop-down menu.

Step 6: Select the “Create Handouts” option.

Step 7: Select the “Create Multiple Files” option.

Step 8: Select the number of slides you wish to include in each file.

Step 9: Select the “Save As” option.

Step 10: Select the file format you wish to save the files in.

Step 11: Select the “Save” option.

Once the files have been saved, you can then attach them to an email and send them to the intended recipient. Splitting a large PowerPoint file into smaller files for emailing can be a useful way to share presentations with others. Following these steps will ensure that the process is completed quickly and efficiently.

How to Use File Compression Software to Email a Large PowerPoint File

Emailing large files can be a challenge, especially when it comes to PowerPoint presentations. Fortunately, file compression software can help you reduce the size of your PowerPoint file so that it can be sent via email. Here is how to use file compression software to email a large PowerPoint file:

1. Download and install a file compression program. Popular programs include WinZip, WinRAR, and 7-Zip.

2. Open the file compression program and select the PowerPoint file you want to compress.

3. Select the “Compress” option and choose a compression format. Popular formats include ZIP, RAR, and 7z.

4. Select a compression level. Higher levels of compression will reduce the file size more, but may take longer to compress.

5. Once the file is compressed, attach it to an email and send it to the recipient.

By using file compression software, you can easily reduce the size of your PowerPoint file and send it via email. This will make it easier to share large presentations with colleagues, friends, and family.

How to Use a File Transfer Protocol to Email a Large PowerPoint File

Emailing large files can be a challenge, especially when the file is a PowerPoint presentation. Fortunately, there are several ways to send large files via email, including using a File Transfer Protocol (FTP). FTP is a secure way to transfer files over the internet, and it is especially useful for sending large files. Here is how to use FTP to email a large PowerPoint file:

1. Create an FTP account. You will need to create an FTP account with a hosting provider. This will allow you to upload and download files from the server.

2. Upload the PowerPoint file. Once you have created an FTP account, you can upload the PowerPoint file to the server. This can be done using an FTP client, such as FileZilla or Cyberduck.

3. Create a link to the file. Once the file is uploaded, you can create a link to the file. This link can be sent via email to the recipient.

4. Send the link. Once the link is created, you can send it via email to the recipient. The recipient can then click on the link to download the file.

Using FTP to email a large PowerPoint file is a secure and efficient way to transfer files. It is also a great way to ensure that the file is delivered quickly and without any issues.

How to Use a Third-Party File Sharing Service to Email a Large PowerPoint File

Emailing large PowerPoint files can be a challenge, especially when the file size exceeds the maximum attachment size limit of the email service you are using. Fortunately, there are third-party file sharing services that can help you send large PowerPoint files quickly and securely. Here is a step-by-step guide on how to use a third-party file sharing service to email a large PowerPoint file:

1. Choose a file sharing service. There are many file sharing services available, such as Dropbox, Google Drive, and WeTransfer. Choose one that best suits your needs.

2. Upload the PowerPoint file to the file sharing service. Depending on the service you are using, you may need to create an account or log in to an existing one. Once you are logged in, you can upload the PowerPoint file to the service.

3. Generate a link to the file. Once the file is uploaded, you will need to generate a link to the file. This link will allow you to share the file with others.

4. Send the link to the recipient. Once you have generated the link, you can send it to the recipient via email. The recipient can then click on the link to access the file.

By using a third-party file sharing service, you can easily and securely email large PowerPoint files. This is a great way to share large files without having to worry about attachment size limits.

Why is my PowerPoint file too large to email? PowerPoint files can become large due to high-resolution images, embedded videos, and other multimedia content. Additionally, the file size may exceed the maximum attachment limit set by your email service provider.
Can I compress a PowerPoint file without losing quality? Yes, you can compress a PowerPoint file without significantly compromising quality by reducing the resolution of images or compressing them further using advanced compression techniques.
What is the maximum attachment size for email providers? The maximum attachment size varies depending on the email service provider. For example, Gmail allows attachments up to 25MB, while Outlook.com allows up to 20MB. However, using cloud storage or file compression can bypass these limitations.
Are there any risks involved in using third-party file sharing services? While reputable file sharing services prioritize security and encryption, there is always a risk of unauthorized access or data breaches. Ensure you use a trusted service with appropriate security measures in place.
How do I choose between file compression, cloud storage, and FTP for emailing large PowerPoint files? The choice depends on factors like file size, recipient preferences, and security concerns. File compression is suitable for reducing size without third-party services, cloud storage offers convenience and accessibility, while FTP provides secure file transfer capabilities.

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How to Email One Slide from Powerpoint: A Step-by-Step Guide

Need to email just one slide from your PowerPoint presentation? No problem! It’s as easy as saving the slide as an image and attaching it to your email. Let’s break it down, step by step.

Step by Step Tutorial on How to Email One Slide from PowerPoint

Before we dive into the nitty-gritty, let’s quickly go over what we’re about to do. We’ll be saving the slide you want to send as a separate file, then attaching that file to an email. That way, your recipient gets just the slide they need, without any hassle.

Step 1: Open your PowerPoint presentation

First things first, open up the PowerPoint presentation that contains the slide you want to email.

Step 2: Select the slide you want to email

Click on the slide you want to send. Make sure it’s highlighted so you know it’s selected.

When you select a slide, you’ll see a border around it. This lets you know that it’s the active slide. If you have multiple slides selected, click outside the slides to deselect them, then click on the one you want to email.

Step 3: Save the selected slide as an image

With the slide selected, go to the “File” menu, select “Save As,” and choose an image format like JPEG or PNG.

When you save a slide as an image, you ensure that the formatting stays exactly as you designed it, regardless of what software the recipient uses to view it.

Step 4: Attach the image to an email

Compose a new email in your email client and attach the image file you just saved.

Make sure you’ve got the correct email address for your recipient, and consider adding a brief message explaining why you’re sending the slide.

After you’ve completed these steps, your recipient will receive an email with the slide you wanted to share. They can then view it, download it, or even print it out for their reference.

Tips for Emailing One Slide from PowerPoint

Make sure the slide is clear and legible as an image.
Double-check that you’ve saved the correct slide.
Keep the file size in mind—some email providers have limits on attachment sizes.
Consider converting the slide to PDF if you want to ensure it’s not editable.
If you’re sending multiple slides, consider zipping the files to keep them organized.

Frequently Asked Questions

Can i email multiple slides as separate images.

Yes, you can! Just repeat the process for each slide you want to email.

What if my slide has animations or transitions?

Animations and transitions won’t appear in a static image. If these are crucial, consider sharing the entire PowerPoint file or recording a screencast.

How do I ensure the image quality is good?

When saving the slide as an image, choose a high-resolution option if available. This will keep the text and graphics crisp.

Is it possible to email a slide as a PDF?

Absolutely! Instead of saving as an image, choose “Save as PDF” from the “Save As” menu.

What should I do if the file size is too large to email?

Try compressing the image or using a file-sharing service like Google Drive or Dropbox.

Open your PowerPoint presentation.
Select the slide you want to email.
Save the selected slide as an image.
Attach the image to an email.

Emailing one slide from PowerPoint is a piece of cake once you know how to do it. Whether you’re sharing crucial information with a colleague, submitting a single slide for a class project, or just want to send a snapshot of your presentation, the process is straightforward. Remember, the key is to save the slide as an image and then attach that image to your email. By following the steps above, you’ll be able to share your slides with ease and confidence.

And hey, while you’re at it, why not explore the other amazing things you can do with PowerPoint? From creating animated presentations to collaborating with others in real-time, PowerPoint is a powerhouse tool that can take your presentations to the next level. So go ahead, get creative with your slides, and when you need to share just one, you’ll know exactly what to do. Happy presenting!

Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.

His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.

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How to send a PowerPoint through email that is too big?

February 27, 2022

If you are a user of the Baur show, this blog post will be a big help for you. Imagine you plain over creating choose PPT and wants to email it. Too much satisfied, animation, photos, both other design elements in your PPT can result in a big presentation file to the end. PowerPoint too big to email is a real arrangement whenever you want into share your PowerPoint presentation construction services via email to others. But how for forward a PowerPoint through emailing that is too big? Go what various methods for sharing big PowerPoint is are too large via communication, plus we am going to explore them in our article.

Table of Contents

How to send a large PowerPoint through your?

You can abschicken your PowerPoint through email attachment; it’s almost the first way ensure will come up your mind until e-mailing presentation however you mayor please why is i Presentation record so large press how the receive a large PowerPoint via attachment.

Method 1 – Compress yours PowerPoint file

You are able on compress PowerPoint file for email via the built-in feature of PowerPoint without losing much quality.

Step 1- Open your PowerPoint application at first.

Step 2- Up to File tab, selected Save As

Step 3- You will understand a dialog box after choosing Save As, click Tool and Compress Picture.

Move 4: In the opened duologue box, choose the Applies only to is current picture select and click go FINE.

Step 5: To finalize this process, clickable the Save in secure the compressed featured.

Method 2 – Wandeln it the PDF

Next method is converting is presentation to PDF. PDF files are much smaller than PowerPoint files, in this case, you need to know how to convert PDF to Point and sendung a Output too immense for your are this method.

Step 1: On your desktop, open your PowerPoint presentation file.

Step 2: Now on the File tab, click on the Export pick.

Set 3: You should see to Export dialog box; now, choose Create PDF/XPS Document.

Step 4: Till taking the final next, click on Publish to create the PDF file of your presentation and email it.

Method 3 – Upload it to Blur storage service

One of the recent and handy methods in how to send a PowerPoint that is way big , is using a obscure store technical. Just upload your PowerPoint file to a cloud storage service such as Google Drive, Dropbox oder OneDrive or then share the link with others to anyone you want to give them access to your file.

Method 4 – Use a file transfer service

There are many date transfer services into forward your files with them. Are you stills have trouble with how to send a large PowerPoint through receive , you can use file transfer services, which allow you to ship your large Bauer featured file to others therefore easily. Some notable transfer services are WeTransfer, Send Anywhere, press Crush.

Tips for sending large Powered presentations driven email

Befor emailing your PPT file, check about the select limitations concerning your email account.

If you want to send your Slide view to multiple recipients, use BCC (blind carbon copy) in your email on keep its browse hidden.

Sometimes, you want to convert your PPSX to PPT and then percentage it including a group of people; in this context, you should consider using einen get list alternatively on sending individual emails.

Always double-check and test your Powerful presentation on your email account before sending it go others.

Select execute you send PPT as an send attachment?

The simplest way up mailing adenine PowerPoint presentation a to save it as adenine file and attach it to your sent. In this method, recipients pot downloading the PPT file on their admit devices. On send a PowerPoint presentation as an bond:

Open the Presentation presentation that you want to verschicken.
Clicking File and when choose Save As.
Under Save as type, select PowerPoint Presentation (*.pptx).
Click Browse, choose a location for the presentation, and click Save.
Open your contact account and compose a newly message.
Click Attach and Attach File to add your file.
Select the PowerPoint presentation you want to attach, then click Open.

Nowadays, it are required to have in-depth knowledge concerning ship large PowerPoint presentation emails , so our guide provides everything needed to deliver an presentation to its intended recipients successfully. When a PowerPoint is as wide to email , him need toward compress images, preserve, and attach the store to into email. tips will get you assured present your PowerPoint presentation furthermore deliver you message express go your audience.

How can I reduce the ppt file magnitude of an email?

You can compress one file for Windows until right-clicking itp, selecting “Send To” furthermore clicking “Compressed (zipped). It is appear stylish the exact same browse as this native compressed file. The compressed file will be smaller than the genuine. Go to File - Save As... and select Output Show (.ppsx). Who performance need open in slump show type, not only if the receiver has PowerPoint 2007 or ...

How do you send a PowerPoint that is as big in Gmail?

can being used to send large files via Gmail with using cloud storage like Dropbox, OneDrive or WeTransfer. These services have more ample data limits additionally make sharing easier. Which services allow you to upload a files and then send a single link so that your recipient can retrieve it.

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Off go on, Temis will inform you of its of valuable content and offers. You can also subscribe go this list to this moment. Were will also protect your privacy Hi, Im trying to email a Baur with my voice recorded on each slide. When ME email information it has no sound can any one help me please?

Perfectionist's PowerPoint Tip: How to E-mail Your PowerPoint Presentations

Perfectionist's PowerPoint Tip: How to E-mail Your PowerPoint Presentations to Others Perfectly

Great PowerPoint tutorial about multiple ways to email your PowerPoint presentations, with background music, voice narration and other multimedia files included.

You probably think emailing a PowerPoint presentation as easy as "just attach it". But sometimes, your recipients may complain that they can't view your presentations properly. Can't open, no sounds or totally deranged. What happened to this easy job? Let's clean it up today.

Which Version of PowerPoint Are You Talking About

The first issue which should be considered is whether your viewers can open your presentation. PowerPoint Presentation in .PPT and PowerPoint Show in .PPS are the most popular formats for presentations. They can be viewed by PowerPoint Viewer without PowerPoint installed. Just provide the download link of PowerPoint Viewer 2003 for your recipients without PowerPoint: http://www.microsoft.com/downloads/details.aspx?familyid=428D5727-43AB-4F24-90B7-A94784AF71A4&displaylang=en . And for PowerPoint 2007 Presentation in .PPTX and Show in .PPSX, use PowerPoint Viewer 2007: http://www.microsoft.com/downloads/details.aspx?FamilyID=048dc840-14e1-467d-8dca-19d2a8fd7485&displaylang=en .

Besides, as PowerPoint 2007 is not generally compatible with PowerPoint 97-2003, the compatibility issue happens sometimes. PowerPoint 2007 can read PowerPoint 97-2003 files in compatibility mode, but not vice versa. Therefore you'd better add the official solution "Microsoft Office Compatibility Pack for Word, Excel, and PowerPoint 2007 File Formats": http://www.microsoft.com/downloads/details.aspx?FamilyId=941B3470-3AE9-4AEE-8F43-C6BB74CD1466&displaylang=en . With this compatibility pack from Microsoft, most PowerPoint 2007 files can be viewed in compatibility mode.

However, the compatibility mode has drawbacks: some elements or effects are changed or missing. The official solution is worth trying unless you choose other preferred formats for your presentations.

Package All as One Presentation and Go

Not all inserted files in PowerPoint is embedded, and most sounds and videos are saved on your local disk. Therefore if you just send the PowerPoint file, you recipients cannot open or play your multimedia contents which are just linked in the presentation. Therefore you need to combine all files into one presentation.

Besides, you'd better not attach files with large size within email. Reducing file size is necessary for further delivery easily. What you can do is to compress all images, audios, etc. in PowerPoint or archive all files with the presentation as one package.

In order to make your presentation email properly and easily, you can package them up. Just make sure that all linked files are placed in the same folder as the presentation even before your insert them within the presentation. Thereafter package the entire folder into one archive file. Do not create self-extracting (SFX) archive since most email block EXE files by default. WinZip ( http://www.winzip.com ) is still the default compression utility for Windows and WinRAR ( http://www.rarlab.com ) features the most popular archiver ever. They are both recommended to archive your presentation files for emailing perfectly.

E-mail PowerPoint and Other Solutions

Attach the archived file with your email message and send your presentation now. If the attachment is still too large to send, try to split the archive to several volumes with WinRAR and attach them separately. Alternatively, you might also want to consider uploading the archive file online and just including the download link with the file size in the body of your email message.

Actually there're some other solutions to make all the process proper and easy. As well as PowerPoint version compatibility, converting your presentation to other preferred formats compresses and combines files into one presentation. RealMedia in RMVB and Flash in SWF is recommended if you'd like to do so. You can try Wondershare PPT2Flash ( http://www.sameshow.com/powerpoint-to-flash.html ) for high-quality PowerPoint to Flash conversion. For RealMedia files, test drive some PowerPoint to video converters for AVI file, then try RealProducer ( http://www.realnetworks.com/products/producer/index.html ) to create RMVB file.

It's almost about the delivery details of PowerPoint presentations via email. More than "just attach it", you have the opportunity to express yourself in your email perfectly.

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Email your presentation to others

In PowerPoint, you can use email to send your presentation to others. You can send your presentation as an attachment, a link, a PDF file, an XPS file, or as an Internet Fax.

Important: You won’t be able to email your presentation directly from PowerPoint on a Windows RT PC. Instead, you can open an email program, create your email, and attach the presentation to it.

If the presentation you're planning to send through email contains audio or video files, do one or both of the following:

Compress your media files to minimize the size of your presentation.

Optimize the media in your presentation for compatibility so that your presentation will play without fail when it is received.

Select File > Share > Email

Under Email , click one of the following:

Send as Attachment to attach your presentation to an email message.

Send a Link to create an email that contains a link to your presentation.

Note: To Send a Link , you must save your presentation in a shared location, such as a SharePoint document library that your recipients have permission to access, or OneDrive.

Send as PDF to save your presentation as a Portable Document Format (.pdf) file, and then attach the PDF file to an email message. For more information about PDF files, see File formats that are supported in PowerPoint .

Send as XPS to save your presentation as a .xps file, and then attach the file to an email message. For more information about XPS files, see File formats that are supported in PowerPoint .

Send as Internet Fax to send your presentation as a fax without using a fax machine. This option requires you to first sign up with a fax service provider. If you haven't already signed up with a fax service provider, click Send as Internet Fax , and you'll be directed to a website where you can select a provider.

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Add, change, hide, or delete comments in a presentation Article
Share your PowerPoint presentation with others Article
Save a presentation as a video Article
Inspect a presentation Article
Save PowerPoint presentations as PDF files Article

Share your PowerPoint presentation with others

Your browser does not support video. Install Microsoft Silverlight, Adobe Flash Player, or Internet Explorer 9.

Select Share .

If your presentation isn't already stored on OneDrive, select where to save your presentation to the cloud.

Choose a permission level, like Anyone with a link , or maybe just people in your company. You can also control if people can edit or just view the doc.

Select Apply .

Enter names and a message.

Select Send .

You can also copy the link and then paste it in an email, social media post, or even a text message.

For info on collaborating with others on a document, see Work together on PowerPoint presentations .

To stop sharing, see Stop sharing OneDrive files or folders or change permissions.

Share by using a traditional email attachment:

If you don't want to share a document with others to collaborate on, simply use a traditional email attachment to send the presentation to others.

From OneDrive for Business or SharePoint, share a PDF or copy of a presentation by email

This feature is only available if you have a Microsoft 365 subscription . If you are a Microsoft 365 subscriber, make sure you have the latest version of Office .

To send your presentation as a copy or a PDF, select Share .

The Share button on the ribbon in PowerPoint 2016

Select Attach a Copy Instead in the Share dialog box.

The Attach a Copy Instead button in the Share dialog box

Select either PowerPoint Presentation or PDF .

The attachment options for sending a presentation in email are: presentation or PDF

PowerPoint will open the email application and attach the file to a new message. Enter the recipients details and a short message, and click Send .

From OneDrive, share a PDF or copy of your presentation by email

The Share button on the ribbon in PowerPoint.

Select Send as attachment in the Share pane.

Select either Send a copy or Send a PDF .

Shows the Send a PDF link in PowerPoint 2016

PowerPoint will open the email application and attach the file to a new message. Enter the recipients details and a short message, and click Send .

You can share or co-author a presentation in PowerPoint for macOS. If you allow others to edit your presentation, changes they make will be merged into the original presentation. If you want to share your presentation, you can:

Invite people to view or edit the file located in the cloud, like your OneDrive.

Send a link to your file saved to the cloud.

Send a copy of the file as an email attachment.

Note: If you're looking for information about saving a presentation in JPEG or PDF format, see File formats supported in PowerPoint .

Important: You can simultaneously edit presentations in the .pptx or .ppsx file format that are located on OneDrive or a server that has at least Microsoft SharePoint Server 2010 installed. To work with SharePoint in Office for Mac, you have to have at least Microsoft Office for Mac Home and Business 2011, Microsoft Office for Mac Academic 2011, or Microsoft Office for Mac Standard 2011.

Invite people to view or edit your presentation

Save your file to the cloud and then invite people to view or edit it. That way, whenever you update your file, everyone you share with will have the latest version.

In the upper right corner, click the Share icon and then click Invite People .

If the file is on your device, you'll be asked to upload the file to the cloud first.

Invite users by adding their email addresses to the invite field. When adding names for the first time, PowerPoint will prompt to access your Contacts.

To allow your users to edit the file, click the Can Edit check box. Add any comments in the comments field and click Share .

The recipients receive an email with a link to the shared file.

Share a link to your presentation

You can copy the link to your presentation and paste it in another shared file or email to the recipients.

In the upper right corner, click the Share icon and then click Copy Link .

Paste the link wherever you need.

Send your presentation as an email attachment

If you don't want to save your file to the cloud, you can share it as an email attachment.

In the upper right corner, click the Share icon and then click Send Attachment .

Click Presentation or PDF .

PowerPoint will open your email application and attach your file to a new message. Just fill in the details, like email addresses and a short message, and click Send .

Share and co-author a presentation in PowerPoint for Mac

File formats supported in PowerPoint

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Thank you for your feedback.

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How to Send a PowerPoint Through Email(3 Common Methods)

PowerPoint is a cornerstone of productivity in corporate environments, serving to convey business proposals, project updates, and educational content. And when collaboration is needed, sharing presentations becomes essential. Among the various options, emailing the presentation stands out. In this article, we will guide you through the process of how to send a PowerPoint through email.

How to send a PowerPoint through email? (3 Easy Ways)

Method 1: send as an email attachment.

One of the easiest ways to send a PowerPoint presentation through email is to attach it as a file. This method allows you to share your presentation with others, without any changes or conversions. Here are the steps to send a PowerPoint presentation as an email attachment:

Step 1: Save your finished presentation on your computer.

Step 2: Open your email client, and choose “New Email” to compose a new email.

Step 3: Input recipient email addresses.

Step 4: Click the attachment button (often a paperclip icon) and locate the file.

Step 5: Double-click the file to upload it.

Step 6: Compose your email subject and message, then hit Send.

One of the simplest and fastest ways to send a presentation is to use your email client and attach it to your message. However, this method has a limitation on the file size. Most email clients only allow you to send attachments up to 25 MB.

Method 2: Convert and Share Files in PowerPoint

Another way to send a PowerPoint presentation through email is to convert it to a different file format, such as PDF or XPS, and then share it as an attachment or a link. This method can help you reduce the file size and avoid compatibility issues with different versions of PowerPoint or other software. Here are the steps to convert and share files in PowerPoint:

Step 1 : Open your PowerPoint presentation and click on the File tab in the top left corner.

Step 2: Select Export from the left sidebar and then choose Create PDF/XPS Document.

If you choose Create PDF/XPS Document, you can adjust the size of the output file by clicking on “Minimum Size(publishing online)”. Then click on Publish to save your presentation as a PDF or XPS file.

Step 4: After you have converted your presentation to a different file format, you can share it through email by attaching it as a file.

Converting your presentation to a PDF or XPS file before sending it via email can help you avoid the problems of file size and compatibility. However, you should be aware that some features or animations may not be preserved in the converted file.

Method 3: Send PowerPoint as a link

The third way to send a PowerPoint presentation through email is to send it as a link. This method allows you to share your presentation as a link without having to download or upload any files. Here are the steps to send PowerPoint as a link:

Step 1: In the top left corner of your PowerPoint presentation, click the File tab.

Step 2: Select “Save As” from the left sidebar and then click on “OneDrive” to save the file in the Cloud.

Step 3 : After the file has been saved in the cloud, click on Share in the left sidebar menu and then select “Get a sharing link”.

Step 4: This will generate a link to your presentation that you can paste into your email message or any other platform. You can also adjust the permission level of the link by clicking on Anyone with this link can edit or Anyone with this link can view under Copy Link.

Step 5: Enter the recipient's email address, subject line, and message body as you normally would and paste the link to your presentation.

Step 6: Click on “Send” to send your email with the link to your presentation.

This method lets you share your presentations with others easily and avoid file size issues. It also enables collaboration. However, you should be aware that this method requires you to have an internet connection and a Microsoft account.

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Some of the other notable advantages of using WPS Office also include:

Seamless Compatibility: WPS Office effortlessly handles Microsoft Office file formats, making it adaptable for diverse document processing needs.

Free Version with Value: WPS Office offers a free version that provides essential features, catering to both individual users and cost-conscious businesses.

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Steps to edit Word/Excel/PowerPoint in WPS:

WPS Office makes it easy for you to edit your files. You can follow these simple steps to modify your Word documents, Excel sheets, and PowerPoint presentations:

Edit a Word File:

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Step 1 : Start by selecting "Sheets" from the Sidebar menu. Then, find and open your Excel Document using WPS Spreadsheet.

Step 2: Make the most of WPS Spreadsheet's editing tools across its tabs to enhance your spreadsheet with ease.

Edit a PowerPoint Presentation:

Step 1 : Go to the Sidebar menu and tap on "Slides." Find and open your PowerPoint Presentation using WPS Presentation.

Step 2: Utilize the useful editing tools available in WPS Presentation's various tabs to easily enhance your presentation.

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Q1. Can I send multiple PowerPoint presentations in one email?

It is feasible to attach numerous PowerPoint presentations to a single email. However, there are a few considerations to pay heed to:

Attaching numerous PowerPoint presentations might bring about an enormous file size, which may be problematic for some email clients or receivers with constrained internet connections.

It may overburden readers, making it difficult for them to concentrate on the subject matter of each presentation.

Large attachments or several files can be detected as dubious by some email servers or spam filters, causing probable delivery difficulties.

Given the problems raised above, it is recommended to send different emails for each presentation.

Q2. What should I do if the recipient cannot open the PowerPoint presentation?

If a recipient faces issues while opening the PowerPoint presentation, advise him to update the software and encourage the receiver to look at other programs, such as WPS Presentation. This free-of-cost program is well-known for its compatibility with PowerPoint files and might be a convenient answer if they have trouble opening the file.

Effortless Presentation Sharing

As you become more adept at file sharing, you'll find yourself effortlessly sharing files of any size and to any destination. In this article, we explored the process of how to send a PowerPoint through email, a widely used and professional approach to file sharing. WPS Office simplifies the conversion of documents to PDF format and enhances the sharing process. Feel free to enhance your file-sharing experience by downloading WPS Office today.

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PowerPoint Won’t Attach to Email? Here’s How to Fix It!

By: Author Shrot Katewa

Sending a PowerPoint Presentations through emails is a common task that many of us perform. But, sometimes the file just won’t attach to the email! This can be frustrating especially if you are in a hurry.

In this article, I will help troubleshoot the problem for you. Plus, I will also provide some helpful tips on how to successfully send powerpoint presentations through Outlook and Gmail!

So, without any further delay, let’s get started!

Why Won’t PowerPoint Attach to Email?

Oftentimes it is found that a PowerPoint Presentation file doesn’t get attached to an email.

There are various reasons why this could happen. Unfortunately, there is no sure-shot way of confirming the exact reason why a PowerPoint file may not attach to your email client.

That said, I’m going to share with you some of the most common reasons along with the troubleshooting steps specific for those reasons that will help solve the issue for majority of the users.

Here’s why PowerPoint may not attach to your email –

1. Large File Size

One of the most common reasons why a PowerPoint file won’t attach to the email is because of its file size. If you are using Gmail, the typical limit for uploading a file size is about 25 Mb . Although Gmail will give you a prompt to upload the file to your Google Drive and attach a link to that file, this may sometimes not work.

An easy fix to that problem is to manually upload the file to your Google Drive. Simply click on drive.google.com and upload the file there. Once the upload is complete, you can right-click on the file and select “ Share “. A new window will pop up. Choose the option to “ share the file via a link “. You will be given a link. Copy this link and simply paste this in your email draft.

If you are using Microsoft Outlook, the permitted size for an attachment is about 10 Mb. This limit can vary significantly if you are using an enterprise version of Microsoft Outlook.

This means, if your Microsoft Outlook is linked to a corporate email account, there may be specific limitations in the size of the attachment. Some organizations limit the size of the file to about 4 Mb while others prefer it to be about 10 Mb. It is best to check with a software engineer of your company for the set limits.

Solution –

The best solution in this case is to decrease the file size of your PowerPoint presentation. You may want to compress the presentation, or even compress the images used in the presentation.

I have shared some awesome tips below in the article on how you can reduce the size of your PowerPoint presentation! Be sure to check it out!

2. Internet Connectivity Issue

At first, this might seem like an obvious reason. However, a lot of people tend to not notice when the internet connectivity has been lost.

A common reason for the internet connectivity issue (in addition to a bad internet service) could be that you are connecting using a VPN. This could be a personal VPN service or a corporate VPN setup for security purposes. Using a VPN can drastically slow down or sometimes even cause disruption to your internet services on your computer even though the wifi may be working fine.

Gmail will not let you attach your PowerPoint presentation when there is no connectivity available. If you are using Microsoft Outlook through the desktop version, you will be able to attach the file, but it won’t be sent until you have reconnected your computer to the internet.

The best solution in this case is to wait for the internet connectivity to be back. Alternatively, you can temporarily disable the VPN (if possible) and see if it helps. Restarting your computer may also sometimes fix the connectivity issue.

3. Using Older Version of Internet Explorer

If you are using a Windows Operating System, and you use Internet Explorer to access your email, you may not able to attach files including PowerPoint presentations.

This problem has been especially seen if your using an internet explorer browser version 9. However, in general, if your browser is not up to date, you can still face this issue.

The best method to fix this problem is to update to the latest version of your internet explorer. Click on this link to check out the latest version of the internet explorer available to download.

Alternatively, you can also use Google Chrome of Firefox browsers to access your email account and attach your presentation file.

4. Microsoft Silverlight Needs to be Installed or Updated

Sometimes you may notice that the “Attach File” button just doesn’t work. No matter how many times you try to click on it, it won’t allow you to attach the file! Furthermore, even if you try to drag and drop the file into your email on Outlook, it won’t get attached.

The problem is also visible in some of the internet browsers

I will like to add here – this is by far one of the most annoying problems listed here.

One of the primary reasons why this would happen is because of Microsoft Silverlight – a file that is required for your Microsoft-based email client to work.

It is possible that either the Microsoft Silverlight application on your computer has become corrupted or needs to be updated!

The solution to this problem is simple. You will need to first check if you are using the latest version of the Microsoft Silverlight application. To check the same, click on this link . Make sure you use the browser which is causing the issue to open the link to update the Microsoft Silverlight file.

If the file is missing, you will be prompted to install the Microsoft Silverlight.

Once the installation is completed and the Sliverlight file is up to date, don’t forget to restart your computer before checking again!

5. Windows Security Update not Installed

Sometimes, there may be bugs that may be causing the issue of the not being able to attach the PowerPoint file to your email.

Usually, Microsoft will roll out an update to fix the issues. If you notice that you have been prompted to update your Windows Operating System, make sure that you do that promptly.

Furthermore, Microsoft might roll out a security patch update sometimes instead of a complete operating system update.

The issue of your PowerPoint file not attaching to your email can also be caused due to the update not being installed.

Make sure your operating system is up-to-date and has the latest security updates installed.

6. Browser Cache Issues

Another reason why you may not be able to attach a PowerPoint presentation to your email is because of some caching issues with your browser.

Clear the cache of your browser. If you are using Internet Explorer, then follow these instructions .

If you are using Chrome, click on the 3 dots in the top right corner of your screen. Then, click on settings. This will open a new tab. Under “Privacy & Security”, click on “Clear Browsing Data”. Make sure the cache box is checked. Then, hit “Clear”.

If you are using Firefox, then following these instructions to clear cache of your browser .

7. Old Operating System

The final reason I will like to highlight is if you are using an old operating system. If you are a Windows user, make sure that you are using at least Windows 7. If you are using an older version, it is highly likely that you applications may not receive any support and it may not function correctly.

8. Other Reasons

While I’ve highlighted some of the most common reasons, it is definitely possibly that there may be other reasons for PowerPoint to not get attached to your email.

If you are not able to solve the problem despite going through the above reasons and recommended solutions, then it is time to reach out to the support team.

You may want to follow this conversation on the Microsoft Support thread that lists down additional points that you may want to consider.

In the remaining part of the article, I will be sharing some tips on how you can send the PowerPoint presentation over email.

How to Send a PowerPoint Presentation through Email?

Sending a PowerPoint Presentation through Email is very simple. It can be accomplished with just a few clicks! There are more than one ways to send your PowerPoint Presentation through Email. These are explained in detail below:

How to Send PowerPoint through Outlook?

Follow the steps as shown below to send a PowerPoint Presentation through Email using Microsoft Outlook.

Step-1: Go to “File” tab and click the “Share” option

From the PowerPoint file, select the “ File ” tab from the top left corner.

This will take you to this page from where you have tp choose the “ Share ” option.

Step-2: Choose “Email” as the desired sharing option.

The “ Share ” option will present multiple ways in which you can share your PowerPoint file. Select “ Email ” from the options.

Step-3: Click on “Send as Attachment”

After clicking on “ Email ”, select “ Send as Attachment ”.

Step-4: Send from Outlook

Clicking the “ Send as attachment ” option will automatically take you to your Outlook app on your computer, given that you are already logged in to your Outlook account on your device.

From here, you can type in the email address of the receiver, subject and then click send!

How to Send a PowerPoint through Gmail?

Sending through Gmail is the most commonly used form of sharing any files, since it is so easy and simple. Here is a step-by-step manual on how to send a PowerPoint Presentation through Gmail:

Step-1: Open Gmail on your internet browser and click on the “Compose”

First, go to Gmail on your internet browser and log in to your account. From the top left corner of the interface, choose the “ Compose ” option.

Step-2: Select the “Attach Files” Option

Clicking on the “ Compose ” option will open a pop-up where you can compose your email. From the bottom left corner of the pop-up, select the “ Attach Files ” option which is shown as a paper pin icon.

Step-3: Select the PowerPoint Presentation from your device

Browse your device for the saved PowerPoint Presentation file and click “ Open ”. This will start uploading the file to your Gmail.

Step-4: Send the Uploaded File

After the file has been uploaded, it will be shown blue. Type in the subject and recipient’s email address, then click “ Send ”!

How to Email a PowerPoint that is Too Large?

To send a PowerPoint Presentation through Email as an attachment, there is a size limit to the file. This size limit is 25 MB. Emails do not upload files larger than 25 MB. There are multiple ways to Email a PowerPoint Presentation that is too large. They are explained below:

Method 1 – Compress PowerPoint File Size through Advanced Options

Reducing the file size is the most appropriate way to make the file sharable to Email. Here is a step-by-step tutorial on how to reduce file size.

Step-1: Go to the “File” tab and select “Options”

From the top left corner of the PowerPoint file, select the “ File ” tab.

This will take you to this page from where you have to choose the “Options” menu.

Step-2: Select “Advanced” from the menu bar.

Clicking on the “ Options ” will open this pop up. From there, select the “ Advanced ” menu.

Step-3: Set the ppi to 96 in “Image Size and Quality”

Inside the pop up, under the “ Image Size and Quality ” option, there is an arrow beside 220 ppi. Click the arrow and it will open a drop down menu bar. From there set the ppi to 96.

Step-4: Tick mark on “Discard editing data”

Just above the ppi drop down menu bar, tick mark on the “ Discard editing data ” box. Then click “ OK ”.

Then save the file. It will be reduced in size.

Method 2 – Using WeCompress (Free Online Tool)

If using the first method, you weren’t able to compress the file enough to send it as an attachment, I recommend using “ WeCompress “. WeCompress is a free online tool to compress your files including PowerPoint presentations, and it is pretty darn good at it!

Here’s how to compress your presentation using the WeCompress tool –

Step-1: Open WeCompress on your Browser and Add the File

Visit the WeCompress website. Click on the “+” button to add the PowerPoint presentation that needs to be compressed. You can also simply drag and drop the file into the webpage for a quick upload.

Step-2: Wait for the File to be Uploaded and Compressed

WeCompress will automatically start uploading the file. Once the uploading is complete, the application will automatically start compressing the file.

Step-3: Download the Compressed PowerPoint File

The last step is simply to download the compressed file. In the above example, I had used an already compressed PowerPoint presentation containing only images that had been compressed using method 1.

Even so, WeCompress was able to further compress the presentation.

Simply click on the download button to download the file. Then, you can easily attach the compressed PowerPoint presentation and send it via email as mentioned in the above sections of this article.

Method 3 – Using Google Drive

Another easy way to email a large PowerPoint presentation is to first upload it on Google Drive and then send the file via email. The whole process is described step-by-step below;

Step-1: Go to Google Drive and upload the file.

The first step is to log into Google Drive and then right click on any empty space in the browser. After that click on the “ Upload files ” button.

Step-2: Select the PowerPoint Presentation and hit “Open”

After pressing the “ Upload files ” button, select the PowerPoint presentation that you want to send and press the “ Open ” button.

Step-3: Hit the “Share” button

Once you’ve uploaded the file on your Google Drive, right-click on the file and press the “ Share ” button.

Step-4: type the Email address of your desired recipient in the box

After clicking the “ Share ” button, type in the email address of your desired recipient to send them an email, which will give them access to you PowerPoint presentation.

Step-5: Hit “Send”

The final step of this process is to hit the send button, to send the email notification of their access to your PowerPoint presentation.

How to Send a PowerPoint with Audio or Video via Email

To send a PowerPoint presentation with audio or video, first, the multimedia file must be embedded in the presentation. A step-by-step of the whole process is described.

Step-1: Click on “Insert”

At first go to the “ Insert ” tab in the Ribbon of the PowerPoint document. This will open up an array of options.

Step-2: Click on the “Audio” button

To attach an audio file click on the “ Audio ” button to add audio or click on the “ Video ” option to add a video.

Step-3: Press the “Audio on my PC” button as shown in the screenshot

After opening the “ Insert ” tab and the “ Audio ” button, click on the “ Audio on my PC ” option to open the folder pop-up.

Step-4: Select your desired Audio file and press “Insert”

After opening the floder pop-up, select your desired audio file and hit the “ Insert ” button at the bottom right corner of the pop-up.

Step-5: Position the speaker icon on your presentation

After selecting and inserting the audio file, a speaker icon will appear on the presentation file. Position the icon at your desired space. The audio has been embedded to your PowerPoint Presentation.

Step-6: Save the PowerPoint Presentation

After embedding the audio or video file to your presentation, simply save the file to your computer.

Step-7: Send the email to your desired recipient

In the final Step simply email your PowerPoint presentation to your desired recipient.

Go to your Email account. Press “ Compose ” type the email address of your recipient, Attach the file from your PC by pressing the paper clip icon on the bottom of the composition box. Press “ Send ”

How-To Geek

How to share your powerpoint presentation.

There are other ways to share your presentation besides email. Upload it to the cloud and get a shareable link!

Quick Links

Sharing your powerpoint presentation.

Aside from the traditional method of sending a PowerPoint presentation to others as an email attachment, you can also upload and share your presentation from the cloud. All you need to get started is a OneDrive account. Here’s how.

You can save a PowerPoint presentation to the cloud fairly easily. In fact, it takes only a few simple clicks. For this to work, though, you’ll need a OneDrive account. If you use Office 365, then you already have one. If not, all you need to do is create a Microsoft account and then sign in to OneDrive. This article will assume you already have a OneDrive account.

Related: How to Share Things from OneDrive

First, open the PowerPoint presentation that you’d like to share. At the top-right corner of the window, you’ll see a “Share” button. Go ahead and select it.

Once selected, the “Share” window will appear. You have a few different options here. In the “Attach a copy instead” group, you can choose to send your presentation as a PowerPoint or PDF attachment. Selecting either of these options will open your computer’s default mail client.

What we’re interested in, though, is sharing to OneDrive. To do this, select your OneDrive account under “Share.”

If you haven’t already named your presentation, you’ll be prompted to do so. After you give it a name, click “OK.”

Your presentation will now be uploaded to the cloud and the “Share” pane will appear on the right-hand side. This is where you can invite people to edit (or read) the document. In the address bar, enter the email of the recipient. Alternatively, select the icon to the right of the address bar and select a recipient from your Outlook address book.

After you’ve entered the recipient’s email, you can then assign a permission level. Once you’ve given read/write or read-only permission, you can then add an optional message. When you’re ready, click “Share.”

The recipient will receive an email providing access to the presentation.

Note: If you’re the recipient, be sure to check your spam folder! During our testing, we found the invitation in spam.

An alternative method for inviting people is to get a sharing link. At the bottom of the “Share” pane, select “Get a sharing link.”

Next, choose which type of link you’d like to provide. You can choose between a read/write link or read-only link.

A link will then be generated. Select “Copy” to copy the link to your clipboard.

Anyone you share this link with will then have access to the presentation. This will allow multiple people to collaborate on your presentation in real-time !

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Sending powerpoint in email with recorded audio

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Microsoft Agent |

Hi Rachelle2020 ,

We got your concern about sending a PowerPoint presentation with recorded audio via email. Let’s work on this together and we’ll assist you to get this addressed.

This depends on how you are sending the presentation using via email and it may have been corrupted that’s why it doesn’t have sound when it was sent. To know more about the situation, we’d like to ask the following:

1. May we confirm the steps you’ve taken when you send the PowerPoint presentation via email? Was it sent as an attachment ?

2. When you’ve already sent the email with your PowerPoint, have you double-checked again the original copy of the PowerPoint file it still has audio/sound when you’ll play the presentation?

3. Was the recorded audio in the presentation recorded directly in PowerPoint or was it inserted from an existing audio file ?

While we wait for your answers, we’d recommend that you check this article which contains steps and further information when sending a presentation to others via email. From there, please take note of these when sending an email that contains audio or video files:

· Compress your media files to minimize the size of your presentation.

· Optimize the media in your presentation for compatibility so that your presentation will play without fail when it is received.

Then, you may proceed to the steps on how you can send/share the presentation via email as a link and they can just click on it.

We’d love to hear from you soon and provide you with other recommendations if needed. We look forward to your response.

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In addition to Louie's suggestions, please verify that you're saving your presentation as a PPTX or PPSX file and not to the older PPT/PPS format.

1 person found this reply helpful

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Share a link to a specific PowerPoint slide

There’s a way to link someone to view a specific slide in a PowerPoint presentaion which is a lot faster than hunting through a big slide deck.

Requirements

Link to this slide, check the share permissions, sharing settings, edit / view only / no download, or there’s another way ….

Providing a direct link to a specific part of your slideshow not only streamlines the process of receiving feedback but also enables them to locate the content you want them to review more efficiently.

PowerPoint simplifies the process with its “Link to This Slide” feature, generating a direct link that opens the file at the specific slide in your presentation.

The presentation has to be saved in cloud storage that the receiver/s can also access it. If the presentation isn’t already saved online, modern Office will help you do that.

Launch PowerPoint presentation stored on your local drive. Next, navigate to the specific slide you wish to share. Then, right-click on the desired slide and a shortcut menu pops up. From this menu, select the option “Link To This Slide” to generate a direct link to the chosen slide within your presentation.

Selecting “Share Link To This Slide,” will prompt you to upload your presentation to OneDrive to allow sharing.

Office just dumps the file into your OneDrive account, you’ll probably want to choose a specific folder instead.

Once the presentation is saved in a cloud location, you can share it or a slide. Do that from PowerPoint on the web or modern PowerPoint for Windows/Mac. Click on the slide in the slide navigator and select the “Link To This Slide” option.

The system generates a direct link that is ready to be shared but before you copy , check what permissions you’re giving to access the presentation and to whom.

Under the link is a short note to indicate the sharing settings for the current link. Click on Settings to change or verify the sharing. Or select the copy option, and you’ll receive a notification confirming that the link has been copied.

For more specific access privileges, go to the Settings option to customize permissions for reviewers or audience. You can choose with whom you want to share your files. This typically involves setting access permissions or sharing settings with user or user groups.

The sharing settings can include any of the following options, depending on the type of account (personal, business etc).

“Anyone With The Link Can Edit.” – permits anyone with access to the link to edit the slide’s content. This functionality facilitates effective collaboration and sharing among teams or groups. Opting for this setting grants editing privileges to anyone possessing the link.

“People in the Organization – accessible by the organization with the privileges to access the link.

“People you choose – selectively available.

Customize the access privileges more from the More Settings option, where you can define specific permissions, such as editing, viewing, and downloading for reviewers or audience.

Finalize the process by clicking on the “Apply” button ensuring that the changes take effect according to your preferences.

Once you’ve configured the access privileges and applied the changes, you can proceed to share the link via email to the intended audience. Simply copy the link generated by the sharing feature and paste it into your email or other message.

At risk of stating the obvious, there’s another way to share a single slide with ‘read only’ access.

Take a screen shot of the slide and paste it into an email or message.

Using Designer for more eye-catching PowerPoint slides PowerPoint Cameo puts your video selfie into a slide Reuse slides in PowerPoint, the good and the annoying

About this author

Mayurakshi Mohapatra

Office 2021 - all you need to know . Facts & prices for the new Microsoft Office. Do you need it? Office LTSC is the enterprise licence version of Office 2021.

Office 2024 what's known so far plus educated guesses. Microsoft Office upcoming support end date checklist.

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IMAGES

How to Send a Large PowerPoint File Through Email
5 Proven Ways to Email a Big PowerPoint Presentation in 2024
How to send a PowerPoint presentation by email?
5 Proven Ways to Email a Big PowerPoint Presentation in 2024
How to Email a PowerPoint Presentation in 60 Seconds
5 Best Ways to Email a PowerPoint Presentation File

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COMMENTS

How to send a PowerPoint through email that is too big?
Method 1 - Compress your PowerPoint file. You are able to compress PowerPoint file for email via the built-in feature of PowerPoint without losing much quality. Step 1- Open your PowerPoint application at first. Step 2- On the File tab, choose Save As. Step 3- You will see a dialog box after choosing Save As, click Tools and Compress Picture.
5 Proven Ways to Email a Big PowerPoint Presentation in 2024
To do this: Save your completed PowerPoint presentation on your hard drive. Open your email program. Add recipients' email addresses. Click on the attach button (usually represented by a paperclip icon), and navigate to the file on your hard drive. Once you've found the file on your computer, double-click on the file name or icon and it ...
How to Email a PowerPoint Slideshow: A Step-by-Step Guide
Step 4: Attach Your PowerPoint Slideshow. Attach your saved PowerPoint presentation to your email. Look for the 'attach file' icon (usually represented by a paperclip) in your email client. Click on it and navigate to the location where your PowerPoint presentation is saved. Select the file and attach it to your email.
Email your presentation to others
Select File > Share > Email. Under Email, click one of the following: Send as Attachment to attach your presentation to an email message. Send a Link to create an email that contains a link to your presentation. Note: To Send a Link, you must save your presentation in a shared location, such as a SharePoint document library that your recipients ...
How To Email A Powerpoint That Is Too Big
Splitting a large PowerPoint file into smaller files for emailing can be a useful way to share presentations with others. This guide will provide step-by-step instructions on how to do this. Step 1: Open the PowerPoint file you wish to split. Step 2: Select the "File" tab at the top of the window.
Send large files with Outlook
Reduce the size of an image. If you're sending large image files you can automatically resize them to reduce their file size. Attach the images to your email message. Click File > Info. Under the Image Attachments section, select Resize large images when I send this message. Return to your message, and click Send.
10 Easy Ways To Send And Share Your PowerPoint Presentations
Then don't forget to hit Send later on. Option 2 (Send as an email attachment): Your second option is to send your PPT file as an attachment. You can choose to either keep the PPT format or save it as PDF instead. If you're using Outlook as your default email client, then Outlook is going to automatically open and attach your file for you. 2.
Send a presentation in email
From Outlook.com. Create a new message. On the Insert tab, click File as attachments. Go to your OneDrive folder, and then to the folder that contains the presentation you want to send. Double-click the file to attach it to the email. In the To box, add the email addresses of the people you want to send the attachment to, and then add a subject.
How to send a powerpoint through email that is too big
a. right click and select compress. b. drag and drop the selected files into your compression app, then hit compress/zip. 3. Attach the compressed archive to your email or drop it into your instant message. Compressing a file can get you a smaller archive to attach to an email and send the way of your recipient.
How to Email a PowerPoint Presentation in 60 Seconds
Click Email in Your PowerPoint Share Menu. While you're working in a PowerPoint presentation, go to the File menu and click on Share. Now, click on Email on the left side. Let's click on Send As Attachment . How to Email your PowerPoint presentation as an attachment. 2.
Sharing large PowerPoint presentations by Chris Menard
Need to share a large PowerPoint that is too large to email? Don't want your audience stealing your images in your PowerPoint? The answer is to make a PPT Sh...
How to Email One Slide from Powerpoint: A Step-by-Step Guide
Step 1: Open your PowerPoint presentation. First things first, open up the PowerPoint presentation that contains the slide you want to email. Step 2: Select the slide you want to email. Click on the slide you want to send. Make sure it's highlighted so you know it's selected. When you select a slide, you'll see a border around it.
How To Send A PowerPoint Through Email That Is Too Big: A Step-by-Step
Learning How to sent a PowerPoint through email that is too big correctly shall crucial to ensure any necessary files reach the intended recipients unbroken. Learning How to send a Show over e which remains talk big correctly is vital to ensure all mandatory files reach the intended recipients intact.
Shrink the size of a powerpoint presentation to email
Step-by-step guide. Use Save As to reduce your file size. Click File. Click Save As. Click Browse and choose where to save your PowerPoint. Rename your file if desired and verify that the type is Power Point Presentation. Click Tools and choose Compress Pictures.
Perfectionist's PowerPoint Tip: How to E-mail Your PowerPoint ...
E-mail PowerPoint and Other Solutions. Attach the archived file with your email message and send your presentation now. If the attachment is still too large to send, try to split the archive to ...
Email your presentation to others
Select File > Share > Email. Under Email, click one of the following: Send as Attachment to attach your presentation to an email message. Send a Link to create an email that contains a link to your presentation. Note: To Send a Link, you must save your presentation in a shared location, such as a SharePoint document library that your recipients ...
Share your PowerPoint presentation with others
Select either Send a copy or Send a PDF. PowerPoint will open the email application and attach the file to a new message. Enter the recipients details and a short message, and click Send. You can share or co-author a presentation in PowerPoint for macOS. If you allow others to edit your presentation, changes they make will be merged into the ...
How to Send a PowerPoint Through Email(3 Common Methods)
Here are the steps to send PowerPoint as a link: Step 1: In the top left corner of your PowerPoint presentation, click the File tab. PowerPoint file tab. Step 2: Select "Save As" from the left sidebar and then click on "OneDrive" to save the file in the Cloud. PowerPoint Save in Cloud. Step 3: After the file has been saved in the cloud ...
PowerPoint Won't Attach to Email? Here's How to Fix It!
Step-1: Go to the "File" tab and select "Options". From the top left corner of the PowerPoint file, select the " File " tab. This will take you to this page from where you have to choose the "Options" menu. Step-2: Select "Advanced" from the menu bar. Clicking on the " Options " will open this pop up.
How to Share Your PowerPoint Presentation
First, open the PowerPoint presentation that you'd like to share. At the top-right corner of the window, you'll see a "Share" button. Go ahead and select it. Once selected, the "Share" window will appear. You have a few different options here. In the "Attach a copy instead" group, you can choose to send your presentation as a ...
How do I compress a PP presentation so that I can send it via Email
Use a sound editor to make the audio files smaller. Use a video editing program to shrink the video files. Then delete the large versions and reinsert the smaller versions. Be sure to include the version number and OS version when asking your question. Once you've found that you've done all you can to reduce the size, use another tool to send ...
How to Send a Large PowerPoint File Through Email
How to Send a Large PowerPoint File Through EmailThanks for watching.Please Like Comment and Subscribe
Sending powerpoint in email with recorded audio
From there, please take note of these when sending an email that contains audio or video files: · Compress your media files to minimize the size of your presentation. · Optimize the media in your presentation for compatibility so that your presentation will play without fail when it is received. Then, you may proceed to the steps on how you ...
Comment envoyer un powerpoint trop volumineux via mail
Sélectionnez le ou les fichiers Powerpoint que vous souhaitez compresser. Soit : a. cliquer avec le bouton droit de la souris et sélectionner compresser. b. glisser-déposer les fichiers sélectionnés dans votre application de compression, puis cliquer sur compresser/zip. 3.
Share a link to a specific PowerPoint slide
Launch PowerPoint presentation stored on your local drive. Next, navigate to the specific slide you wish to share. Then, right-click on the desired slide and a shortcut menu pops up. From this menu, select the option "Link To This Slide" to generate a direct link to the chosen slide within your presentation.

How to send a PowerPoint through email that is too big?

How to send a large PowerPoint through email?

Method 1 – Compress your PowerPoint file

Method 2 – Convert it to PDF

Method 3 – Upload it to Cloud storage service

Method 4 – Use a file transfer service

Tips for sending large PowerPoint presentations through email

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How do you send a PowerPoint that is too big in Gmail?

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enter your email address 📩

How to Email a PowerPoint Presentation: 5 Proven Ways

1. Send as an Email Attachment

2. Convert and Share Files in PowerPoint

3. Make It an HTML5 File

4. Make It Into a Video

5. Share via a Link

Useful Resources on PowerPoint

How to Email a PowerPoint Slideshow: A Step-by-Step Guide

Introduction

Step by Step Tutorial: Emailing a PowerPoint Slideshow

Step 1: Save Your PowerPoint Slideshow

Step 2: Compress Your Presentation

Step 3: Open Your Email Client

Step 4: Attach Your PowerPoint Slideshow

Step 5: Compose Your Email

Additional Information

Frequently Asked Questions

How can I make my PowerPoint file smaller to email?

What’s the maximum file size I can email?

Can I password-protect my PowerPoint slideshow before emailing it?

What if my recipient doesn’t have PowerPoint?

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How to Email One Slide from Powerpoint: A Step-by-Step Guide

Step by Step Tutorial on How to Email One Slide from PowerPoint

Step 1: Open your PowerPoint presentation

Step 2: Select the slide you want to email

Step 3: Save the selected slide as an image

Step 4: Attach the image to an email

Tips for Emailing One Slide from PowerPoint

Frequently Asked Questions

What if my slide has animations or transitions?

How do I ensure the image quality is good?

Is it possible to email a slide as a PDF?

What should I do if the file size is too large to email?

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How to send a PowerPoint through email that is too big?

How to send a large PowerPoint through your?

Method 1 – Compress yours PowerPoint file

Method 2 – Wandeln it the PDF

Method 3 – Upload it to Blur storage service

Method 4 – Use a file transfer service

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Perfectionist's PowerPoint Tip: How to E-mail Your PowerPoint Presentations

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