how to put a powerpoint presentation on sharepoint

How to embed PowerPoint Slide in SharePoint

This SharePoint tutorial explains, how to embed a PowerPoint slide to SharePoint 2019 and to SharePoint Online. In the same way, also we can embed PowerPoint slide in SharePoint 2013/2016/2019. You will learn, how to embed PowerPoint in sharepoint .

Here we will embed the PowerPoint slide in both SharePoint classic page and modern pages.

Table of Contents

Embed PowerPoint in SharePoint

Let us see step by step, how to embed PowerPoint in sharepoint .

Step 1: Create a PowerPoint in your local computer or Office online.

Step 2: Create a document library in SharePoint .

Step 3: Upload that PPT file inside this document library.

Step 4 : Next open the PPT file and go to the share option to generate the Embed code. Please look into the screenshot below.

Step 5: Copy the embed code and paste it inside in your SharePoint page. You can also set the dimensions of the slide.

Step 6: Create a SharePoint classic page and Edit the page and click on Embed on top of the page. Next paste the same embed code.

You can also copy the code from here.

Step 7: Once you click on Insert and save the page, the slide will be appear in your SharePoint page.

Embed PowerPoint presentation in SharePoint Online modern site

Step 8: We can also use the same embed code in SharePoint modern experience.

Step 9: Click on the Embed, Next copy and paste the same code. next slide will appear in your modern page in SharePoint.

We can also integrate the same embed code inside a list in the modern view in SharePoint.

I hope this SharePoint tutorial explains, how to embed PowerPoint presentations in SharePoint online /2013/2016/2019. We can embed PowerPoint slides in SharePoint classic and modern pages. I hope now you got an idea on embed PowerPoint in sharepoint.

You may like the following SharePoint tutorials:

• How to embed Power bi report in PowerApps portal
• How to work with Power Apps Barcode Reader Control
• HTML text control in Power Apps

Rajkiran is currently working as a SharePoint Consultant in India . Rajkiran having 7+ years of experience in Microsoft Technologies such as SharePoint 2019/2016/2013/2010, MOSS 2007,WSS 3.0, Migration, Asp.Net, C#.Net, Sql Server, Ajax, jQuery etc.He is C#Corner MVP (2 Times).

Hi, how would you find the embed code to use for a Modern List? Thanks!

Hi, it should be possible to embed a specific slide (e.g. slide 8) in a deck. But how? Any light? Thanks.

If you use a file viewer web part on a modern page you can select the slide number to start from. Works on 2019 and SPO.

Hi, is there a way to remove/hide the border and the bottom slide navigation arrows and just show the actual slide content?

Yes. You can do it by using custom css.

Hi Can you let me know how to do that Custom css?

Rajkiran, you have no idea how long I searched until I found your solution to my embedding problem. Thank you so much for helping me make my blog easier for my readers to use!

Thanks for the lovely comment. Keep reading my article.. I am always here to help .

Hi Rajkiran,

I haven’t had any problems with embedding the PowerPoint into a SharePoint page however I’d actually like it to run and loop continuously as it does normally. I’ve found that animations work on each slide but it doesn’t transition from one page to next, as it would normally if viewing it in PowerPoint view, nor does it loop at the end of the show.

I don’t really wish to save it as a video as that functionality has been disabled at work for space saving purposes. Any ideas at all?

Best, Trevor

Thanks , tried this but my pp does not automatically play when i embed it into SharePoint

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How to Embed PowerPoint in SharePoint: Presentation Slides

Last Updated on December 14, 2023

Are you looking to integrate PowerPoint presentations seamlessly into your SharePoint environment?

In this article, you will learn how to embed PowerPoint in SharePoint using two popular SharePoint web parts.

Let’s get started.

Table of Contents:

PowerPoint and SharePoint Integration

Step 1: upload your powerpoint file, step 2: add the file and media web part, step 3: select your powerpoint file, step 1: prepare your powerpoint file, step 2: add the embed web part, step 3: embed the powerpoint link, using powerpoint in sharepoint.

Integrating Microsoft PowerPoint with SharePoint offers a seamless experience for users looking to enhance their presentations and collaboration efforts.

This integration is particularly beneficial for businesses and educational institutions where sharing information efficiently is crucial.

By embedding PowerPoint slides directly into SharePoint, users can access and view presentations without needing to download them.

Key benefits:

• Centralized access
• Real-time collaboration
• Enhanced security
• Version control

Fortunately, embedding a PowerPoint presentation into SharePoint is easy.

Here are two ways to accomplish this:

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Using the File and Media Web Part

The file and media web part in SharePoint is an efficient tool for embedding PowerPoint presentations directly into your SharePoint site.

This feature allows users to view the presentation without needing to download it or open it in a separate application.

Note : This web part was formerly the file viewer web part (not the page viewer web part).

Here’s how to use the file and media web part to embed a PowerPoint presentation:

Before embedding, upload the PowerPoint slide file to a document library in your SharePoint site.

Ensure that the file is optimized for web viewing, with a reduced file size and compatible media formats.

Related : How to Upload Files and Documents to a SharePoint Library

Go to the SharePoint page where you want to embed the PowerPoint presentation and edit that web page:

• Click on the “ Edit ” button to start editing the page.
• Select the “ + ” icon to add a new web part and choose “ File and media ” from the list of available web parts.

If you can’t see it, you can also search for it.

If the file isn’t a recent document, you can browse through your site.

Otherwise, select the file you wish to embed:

You can actually upload from here (but it’s helpful if you upload first to your library of choice).

By the way, if you want to change the start slide, you can click on the pencil icon of the web part to edit the properties.

Once you are satisfied with the preview, click “ Publish ” to make the changes live.

Your PowerPoint presentation is now embedded and viewable by anyone who has access to the SharePoint page.

Using the Embed Web Part

The embed web part in SharePoint Online provides a flexible way to embed PowerPoint presentations.

It’s especially useful when you want to include content hosted externally or require more customization in the presentation display.

This method is particularly useful for presentations that are frequently updated or sourced from different platforms.

Here’s how to use it:

Ensure your PowerPoint presentation is saved in a location accessible via a URL.

This can be within SharePoint or an external site like OneDrive or a public server.

You can also upload it to a document library:

Confirm that the link to the PowerPoint file is sharable and accessible to your intended audience.

Go to the SharePoint page where you wish to embed the presentation:

• Get to edit mode on that page
• Click on the “ + ” icon to add a new web part
• Choose “ Embed ” from the list of available web parts

In the embed web part link box, paste the link to your PowerPoint presentation.

The web part will automatically process and display a preview of the embedded presentation.

Some considerations here:

• Ensure the link used in the embed web part is always active and accessible to the target audience .
• Be cautious when embedding content from external sources to avoid security risks and make sure you have access rights.

If the embed didn’t work, check the link. If it doesn’t accept website address links, try creating an embed code (iFrame) for it.

After making sure the presentation is displayed as desired, publish the page to make the embedded presentation visible to viewers.

Integrating PowerPoint presentations into SharePoint streamlines collaboration and enhances document accessibility within organizations.

Utilizing SharePoint’s file and media and embed web parts simplifies this integration, offering versatile options for embedding and managing presentations.

Embracing this powerful combination of Microsoft tools can significantly enhance communication and collaborative processes in any professional setting.

Stuck up somewhere in the steps? Any of the methods not working? Comment down any questions you have.

If you need business-related information, reach out using the contact page . I’ll get back to you as soon as possible.

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How to upload a powerpoint to sharepoint.

In the digital age, it’s essential to know how to upload a PowerPoint presentation to SharePoint. It can boost productivity and streamline your workflow. SharePoint, a Microsoft web-based collaborative platform, lets you share slides with colleagues and clients.

Here are the steps to upload a PowerPoint presentation to SharePoint:

• Find the document library in your SharePoint site.
• Click ‘Upload’ or drag and drop the file.
• SharePoint will process the upload and make the presentation available.

SharePoint has advanced features for collaborating on presentations. Use version control to make sure everyone has the current version. Leverage SharePoint’s integration with Microsoft Teams for real-time collaboration and communication.

Did you know SharePoint was released in 2001 as part of Microsoft Office? It’s now widely used for content management, intranet portals, and team collaboration. Integrating with other Microsoft tools makes it a great asset for businesses.

Overview of SharePoint and its features

SharePoint is an awesome collaboration tool that gives heaps of features to increase productivity and make workflow simpler in an organization.

• Doc Management: SharePoint permits users to make, store, and manage docs centrally, providing easy access and version control.
• Team Effort: It enables groups to work together smoothly by giving real-time co-authoring capabilities and communication tools.
• Workflow Automation: SharePoint permits organizations to automate business processes, reducing manual tasks and improving efficiency.
• Data Integration: It merges with other Microsoft tools like Excel and Outlook, permitting users to import or export data with ease.
• Security and Permissions: SharePoint provides granular security settings to control access to documents, ensuring data safety.

Plus, SharePoint can be customized with many more abilities through web parts or third-party apps. This flexibility makes it adjustable for various business needs. Pro Tip: When uploading a PowerPoint presentation to SharePoint, consider changing it into a format like PDF to make sure it works with different devices and platforms.

Step 1: Accessing SharePoint

Gaining access to SharePoint is the initial move to upload a PowerPoint presentation. It’s important to comprehend how to access SharePoint before proceeding. Here’s a basic guide to help you through this process:

• Launch your web browser and input the URL for your organization’s SharePoint site.
• Log in using the credentials given by your organization.
• After logging in, you’ll be taken to the homepage of SharePoint, which serves as the main hub for all document management activities.
• On the top navigation bar, you will find various options like Files, Sites, and Newsfeed. Click on “Files” to access the document libraries where you can upload and arrange your PowerPoint files.

It’s worth noting that accessing SharePoint may change slightly depending on your organization’s configuration and permissions. For detailed instructions tailored to your specific setup, consult with your IT department or look at any guidelines given by your organization.

Pro Tip: Become familiar with the layout and features of SharePoint to make navigation simpler and improve your productivity when it comes to managing PowerPoint presentations.

Step 2: Creating a PowerPoint file

Creating a PowerPoint file is vital when uploading it to SharePoint. Here’s a guide to help you:

• Open Microsoft PowerPoint on your computer.
• Click “File” then select “New” to start a new presentation.
• Pick a design template or make your own from scratch.
• Add content to each slide by inserting text, images, charts, and other multimedia elements.
• Personalize the layout, theme, and transitions as you like.

Once you have the PowerPoint file ready, you can upload it to SharePoint. Remember to save the presentation first.

It’s amazing that visual aids like PowerPoint presentations can boost information retention by up to 42%, according to eLearning Industry. So, be sure to use this great tool to effectively share info and knowledge within your organization.

Step 3: Uploading the PowerPoint file to SharePoint

• Open your SharePoint site.
• Navigate to the document library where you want the file.
• Click the “Upload” button in the top menu.
• A file explorer will appear. Locate the PowerPoint file on your computer.
• Select it and click “Open”.

Pro Tip: Before uploading, check if the PowerPoint file meets any size or format requirements set by your SharePoint site administrator.

Step 4: Organizing and managing uploaded PowerPoint files

Organizing and managing uploaded PowerPoint files on SharePoint? Here are 6 simple steps to ensure a seamless experience:

• Categorize: Assign each PPT file to a folder based on its content or purpose.
• Naming Convention: Use a consistent, descriptive naming convention for your PPTs. Include relevant details like date, topic, or presenter’s name.
• Metadata: Utilize SharePoint’s metadata feature to add extra info about your PPTs. This could include keywords, tags, or custom properties.
• Version Control: Enable version control for your PowerPoint files to keep track of changes.
• Access Permissions: Set appropriate access permissions for each PPT.
• Regular Review: Regularly review & update your uploaded PPTs. Remove any outdated or redundant presentations.

Plus, it’s important to regularly backup your SharePoint site.

We faced challenges initially in organizing our PPT collection in our company. Important files were often lost or hard to locate. But by following the steps and improving our organization structure, we were able to streamline our workflow and boost productivity across teams!

Tips for a successful upload

• Prepare your PowerPoint.
• Check for broken links and missing images.
• Save the file as .pptx for compatibility.
• Compress pics and remove unneeded stuff to reduce size.
• Use SharePoint’s version control to track revisions and collaborate.
• Test the upload with a test PowerPoint before finalizing.
• Remember to follow org policies for uploading PowerPoints.
• A colleague once had an unsuccessful upload due to a large file size. After optimizing the file size, the upload was successful.

The lesson? Optimize the size before uploading for a smooth process .

Wrapping it up, uploading a PowerPoint to SharePoint is a simple and effective process . Just follow the steps outlined in this article to integrate your presentation into the platform.

Make sure you have the right permissions set up, so only the authorized people can access it. Plus, SharePoint offers many features to improve the viewing experience. Interactive tools, customizable layouts – all of these create a visually appealing presentation.

Did you know that Microsoft bought PowerPoint from Forethought Inc. in 1987 ? It’s now one of the world’s most used presentation software. Much like that, SharePoint was released by Microsoft in 2001 and changed how organizations manage documents and collaborate.

There you have it! An informative journey about uploading a PowerPoint to SharePoint. It’s an efficient solution for document management.

Frequently Asked Questions

Q1: How do I upload a PowerPoint to SharePoint?

A1: To upload a PowerPoint to SharePoint, navigate to the document library where you want to upload the file. Click on the “Upload” button and select the PowerPoint file from your local machine. Finally, click on the “OK” button to start the upload process.

Q2: Can I upload multiple PowerPoints at once to SharePoint?

A2: Yes, you can upload multiple PowerPoints at once to SharePoint. Simply select multiple PowerPoint files from your local machine using the file selection dialog while in the upload process. SharePoint will then upload all the selected PowerPoints simultaneously.

Q3: What is the maximum file size allowed to upload a PowerPoint to SharePoint?

A3: The maximum file size allowed to upload a PowerPoint to SharePoint depends on the SharePoint server’s configuration and the file upload settings. However, the recommended maximum size is 250 MB. If your PowerPoint exceeds this limit, consider compressing the file or splitting it into smaller parts.

Q4: Can I upload a PowerPoint with linked media files to SharePoint?

A4: Yes, you can upload a PowerPoint with linked media files to SharePoint. When you upload the PowerPoint, make sure to also upload the linked media files to the same document library. SharePoint will maintain the links between the PowerPoint and the media files, allowing them to function properly.

Q5: How can I organize and manage PowerPoints uploaded to SharePoint?

A5: You can organize and manage PowerPoints uploaded to SharePoint by creating folders within the document library. You can create folders based on different categories, projects, or teams. This helps to keep the PowerPoints organized and easily accessible. Additionally, you can use metadata and tags to enhance the searchability and categorization of the PowerPoints.

Q6: Can others access the PowerPoints I upload to SharePoint?

A6: The accessibility of PowerPoints uploaded to SharePoint depends on the access rights and permissions set by the SharePoint administrator or the document library owner. You can control who can view, edit, or delete the PowerPoints by adjusting the permissions accordingly. SharePoint allows you to collaborate and share PowerPoints with specific individuals, groups, or the entire organization.

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How to Integrate SharePoint Into PowerPoint

Integrating SharePoint with PowerPoint can bring numerous benefits to your presentations and enhance collaboration among team members. In this comprehensive guide, we will explore the reasons why you should integrate SharePoint with PowerPoint, understand the benefits it offers, and provide you with a step-by-step guide to seamlessly integrate these two powerful tools. Additionally, we will examine the various integration options available, share best practices and tips for a successful integration, address common challenges, and discuss how to synchronize SharePoint content with your PowerPoint presentations. Finally, we will cover topics such as maximizing efficiency, customizing SharePoint content within slides, streamlining document management, utilizing SharePoint libraries and lists, enhancing data visualization, and ensuring security considerations when integrating SharePoint into PowerPoint.

Table of Contents

Why Integrate SharePoint with PowerPoint?

Integrating SharePoint with PowerPoint brings a myriad of advantages that can truly transform the way you create and present your slides. One of the primary reasons to integrate these two tools is the seamless collaboration it enables. By leveraging SharePoint’s robust features such as document libraries, version control, and co-authoring capabilities, you can effectively work with your team members on a presentation, ensuring everyone has access to the latest content and can contribute in real-time. Additionally, SharePoint’s integration allows for centralized storage and easy sharing of PowerPoint files, eliminating the need for multiple file versions and reducing the risk of confusion or content duplication.

Understanding the Benefits of SharePoint Integration in PowerPoint

When it comes to enhancing your PowerPoint presentations, integrating SharePoint offers a plethora of benefits. Firstly, SharePoint provides a powerful platform for organizing and managing your content, which can be seamlessly incorporated into your slides. By embedding SharePoint documents, web parts, and lists directly into your presentations, you can ensure your audience has access to the most up-to-date information without having to switch between applications. Furthermore, SharePoint integration enables you to leverage its advanced features, such as workflow automation, data visualization, and business intelligence, to enhance the overall quality and impact of your presentations. This integration also facilitates the consolidation of data from various sources, allowing you to create dynamic and interactive slides that leave a lasting impression on your audience.

Step-by-Step Guide to Integrating SharePoint with PowerPoint

Integrating SharePoint with PowerPoint may seem like a daunting task, but with our step-by-step guide, you’ll be able to seamlessly incorporate the functionality of both tools into your workflow. Before diving into the integration process, it’s important to ensure that you have the necessary permissions and access to both SharePoint and PowerPoint. Once you have confirmed this, follow these steps:

• Step 1: Open your PowerPoint presentation and navigate to the slide where you want to integrate SharePoint content.
• Step 2: Go to the “Insert” tab in PowerPoint’s ribbon and select “Web Page” from the “Online Pictures” or “Add-ins” section.
• Step 3: In the dialog box that appears, enter the URL of your SharePoint site or specific page where the content you want to include resides.
• Step 4: Customize the display settings, such as the size and position of the embedded content, and click “Insert” to finalize the integration.
• Step 5: Save your PowerPoint presentation to ensure the integration is retained.

By following these simple steps, you can seamlessly integrate SharePoint content into your PowerPoint presentations, allowing for a more dynamic and collaborative experience.

Exploring the Integration Options for SharePoint and PowerPoint

When integrating SharePoint with PowerPoint, you have multiple options at your disposal to customize the level of integration and enhance the functionality of your presentations. One option is to embed SharePoint documents directly into your slides. This allows you to display Word documents, Excel spreadsheets, or PowerPoint files within your presentation, ensuring the content is easily accessible without the need to switch between applications. Another integration option involves using SharePoint web parts to showcase dynamic data or visualizations, such as charts or graphs, that can be updated in real-time. Additionally, you can leverage SharePoint’s list functionality to display data tables or lists within your PowerPoint slides, providing a comprehensive view of relevant information.

Leveraging SharePoint Features in PowerPoint Presentations

Integrating SharePoint into PowerPoint not only allows you to access and display SharePoint content but also enables you to leverage its powerful features to enhance your presentations. One key feature is SharePoint’s workflow automation, which enables you to streamline processes and improve efficiency. By incorporating workflow-driven actions into your slides, you can automate tasks, such as content approvals or document routing, directly within your presentation. Furthermore, SharePoint’s business intelligence capabilities can be utilized to create visually appealing and interactive slides that showcase data analytics or key performance indicators. By integrating these features into your PowerPoint presentations, you can effectively communicate complex information and engage your audience in a more impactful manner.

Enhancing Collaboration with SharePoint Integration in PowerPoint

Integrating SharePoint with PowerPoint greatly enhances collaboration among team members, enabling seamless content creation and sharing. Through SharePoint’s co-authoring capabilities, multiple individuals can work simultaneously on a presentation, making real-time edits and updates. This feature promotes collaboration, as everyone can contribute their expertise, provide feedback, and ensure the presentation reflects the collective knowledge and insights of the team. Additionally, SharePoint’s version control ensures that the most recent version of the presentation is always accessible and enables efficient tracking of changes. By utilizing SharePoint integration in PowerPoint, you can foster a collaborative environment that maximizes the productivity and creativity of your team.

Best Practices for Seamlessly Integrating SharePoint into PowerPoint

To ensure a seamless integration of SharePoint into PowerPoint, it is essential to follow best practices that optimize the functionality and effectiveness of the integration. Firstly, it is crucial to structure your SharePoint site and content in a logical and organized manner. By creating consistent naming conventions, folder structures, and metadata, you can easily locate and link SharePoint content within your presentations. Additionally, it is recommended to regularly update and maintain your SharePoint content to ensure that any changes or revisions are reflected accurately in your PowerPoint slides. Finally, consider providing appropriate permissions and access levels to team members, ensuring they can collaborate effectively on the integrated content while maintaining data security and confidentiality.

Tips and Tricks for a Successful SharePoint and PowerPoint Integration

Integrating SharePoint with PowerPoint can be a powerful tool for creating engaging and impactful presentations. To make the most of this integration, it is beneficial to consider a few tips and tricks. Firstly, ensure that the SharePoint content you integrate is relevant and adds value to your presentation. Select the appropriate documents, charts, or lists that support your message or provide additional insights. Additionally, consider using SharePoint’s metadata and tagging capabilities to enhance the searchability and discoverability of integrated content. This allows you to easily locate and update SharePoint content within your slides. Finally, regularly communicate and train your team members on the integration process and best practices to ensure everyone is familiar with the capabilities and benefits of integrating SharePoint with PowerPoint.

Common Challenges and Solutions for Integrating SharePoint with PowerPoint

While integrating SharePoint with PowerPoint brings numerous advantages, it can also present certain challenges. One common challenge is ensuring that the integrated content remains up-to-date and synchronized. To address this, it is important to establish a process for regularly updating and reviewing SharePoint content within your presentations, ensuring they reflect the latest changes or revisions. Another challenge is managing the permissions and access levels of the integrated content, especially when collaborating with individuals both inside and outside of your organization. To overcome this, establish clear guidelines and permissions for each individual or group, and leverage SharePoint’s granular security settings to control access to the integrated content.

How to Sync SharePoint Content with PowerPoint Presentations

Syncing SharePoint content with PowerPoint presentations is crucial to ensure that your slides always display the most up-to-date information. One way to achieve this is by using the SharePoint Online feature called ‘Embed Code.’ By embedding the content using this method, any updates made to the SharePoint content will automatically appear in the embedded area of your PowerPoint slide. However, it is important to note that this method requires an internet connection, as it relies on real-time data synchronization. Alternatively, you can periodically update the embedded SharePoint content manually by replacing it with the latest version, ensuring the information remains current in your PowerPoint presentations.

Maximizing Efficiency with SharePoint and PowerPoint Integration

Integrating SharePoint with PowerPoint not only enhances collaboration but also maximizes efficiency in content creation and management. By centralizing your PowerPoint files within SharePoint’s document libraries, you eliminate the need for multiple versions or copies, ensuring that everyone is always working with the most recent version. SharePoint’s version control feature allows for easy tracking and managing of document revisions, reducing the risk of confusion or content duplication. Additionally, SharePoint’s search functionality enables quick access to relevant content, reducing the time spent searching for specific slides or information. By leveraging these integration features, you can streamline your workflows and improve overall productivity.

Customizing SharePoint Content within PowerPoint Slides

Integrating SharePoint with PowerPoint also allows you to customize the SharePoint content within your slides, ensuring it aligns with the overall design and message of your presentation. To customize SharePoint content, such as documents or lists, you can leverage PowerPoint’s formatting options, such as font styles, colors, and background images. These customization capabilities enable you to maintain brand consistency or create visually appealing slides that engage your audience. Additionally, PowerPoint’s animation and transition features can be applied to SharePoint content, creating dynamic and interactive presentations that leave a lasting impact on your audience.

Streamlining Document Management through SharePoint Integration in PowerPoint

One of the significant benefits of integrating SharePoint with PowerPoint is streamlining document management processes. By storing your PowerPoint presentations in SharePoint libraries, you can take advantage of SharePoint’s robust document management features. These features include version control, document check-out/check-in, and document workflows, ensuring that your presentations are properly managed throughout their lifecycle. Additionally, SharePoint’s metadata capabilities allow for efficient categorization and searchability of presentations, making it easier to locate specific slides or content. By streamlining document management through SharePoint integration, you can enhance collaboration, ensure version control, and improve overall document organization.

Utilizing SharePoint Libraries and Lists in PowerPoint Presentations

SharePoint libraries and lists offer powerful functionalities that can be utilized within PowerPoint presentations, providing additional context or data to support your content. SharePoint libraries allow you to embed documents directly into your slides, ensuring that the content is readily accessible for both presenters and viewers. These documents can include specifications, guidelines, or supporting materials related to the presentation topic. SharePoint lists, on the other hand, enable you to display tabular data within your slides, such as project timelines, task lists, or contact information. By leveraging these SharePoint functionalities, you can enhance the quality and relevance of your PowerPoint presentations, creating a more comprehensive and informative experience for your audience.

Enhancing Data Visualization with SharePoint Integration in PowerPoint

Data visualization plays a crucial role in making complex information more accessible and understandable to the audience. By integrating SharePoint with PowerPoint, you can enhance data visualization capabilities within your presentations. SharePoint provides powerful tools such as Power BI and Excel Services that enable you to create interactive charts, graphs, and dashboards. These visualizations can be seamlessly embedded in your PowerPoint slides, allowing you to showcase data-driven insights and key performance indicators. Leveraging SharePoint’s data visualization capabilities ensures that your presentations are visually engaging and enable effective communication of quantitative information.

Collaboration Made Easy: Integrating SharePoint Features into PowerPoint Presentations

By integrating SharePoint features into your PowerPoint presentations, you can facilitate seamless collaboration and enhance the effectiveness of team projects. SharePoint offers a wide range of collaborative tools, such as discussion boards, surveys, and social features, which can be integrated directly into your PowerPoint slides. By embedding these features, you can promote interactive discussions, gather feedback, or conduct polls during your presentations. Additionally, SharePoint’s notification and alert capabilities can be utilized to keep team members informed about updates or changes within the integrated content. By leveraging these collaborative features, you can foster an interactive and engaging environment that facilitates effective teamwork and knowledge sharing.

Security Considerations when Integrating SharePoint into PowerPoint

Integrating SharePoint into PowerPoint requires careful consideration of security measures to protect sensitive data and ensure compliance with organizational policies. When embedding SharePoint content, it is essential to verify that the required permissions are set for individual files and folders. By following the principle of least privilege, you can restrict access to confidential information, ensuring that only authorized individuals can view or edit certain content. Additionally, consider enabling features such as information rights management to control the usage and distribution of PowerPoint presentations. Regularly update SharePoint’s security settings and educate team members on best practices for data protection to minimize the risk of unauthorized access or data breaches.

By following this comprehensive guide, you can harness the power of SharePoint integration in PowerPoint and transform your presentations into powerful communication tools. Whether you are looking to enhance collaboration, streamline document management, or leverage data visualization, integrating SharePoint with PowerPoint offers a range of benefits that can elevate the effectiveness and impact of your presentations. Embrace this integration and unlock the potential of both tools to create engaging and compelling PowerPoint slides that leave a lasting impression on your audience.

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Displaying a PowerPoint presentation in a SharePoint web part

By: Almoustapha Cisse   |   Comments   |   Related: > Sharepoint Design

There is a need to publish a presentation (PowerPoint) across the organization and prevent employees from downloading versions of that presentation as employees were keeping older versions of the presentation locally. The presentation is timed and contains animations and videos.

This solution publishes the presentation as a Web Page and integrates it with SharePoint.

Notes: According to the requirements, the navigation controls and the speaker notes should be disabled and the presentation should run automatically with slide animation.

Step 1: Publish the presentation as a Web Page (locally)

• (In PowerPoint) From the Menu > Save as > Choose Single File Web Page (instead of Web Page)
• Click Publish. to change the publishing properties > Uncheck Display speaker notes
• Click Web Options > Uncheck Add slide navigation controls > Check Show slide animation while browsing

(You may also review the remaining properties like setting the browser version under Target Browsers to fulfill your requirements.)

Step 2: Upload the Web version (.mht) into a SharePoint library

• Go to the document library > Click Browse to select the file (Web version) > Click OK

Step 3: Create a new Web Part page

• Click Site Actions , then Create
• Choose Full Page, Vertical or a desired layout template
• Click Create

Step 4 : Add the Page Viewer Web Part to the page

• Click Site Actions > Edit Page
• Click Add a Web Part
• From the Web Part gallery, select Page Viewer Web Part > Click Add

Step 5: Configure the URL to the Web presentation in the Page Viewer Web Part

• Open a new browser and go to the library where you have initially uploaded the Web presentation > Right click on the name of the presentation and click Copy Shortcut to copy the URL
• Switch to the Page Viewer Web Part in Edit Mode > Paste the copied link into the Link box by right clicking in the box and selecting Paste .
• Expand the Appearance section > change the Height and enter a size (i.e. 650 pixels) to fit the presentation.

Note: the size may need to be adjusted based on your screen resolution.

• At your convenience, you may hide the Web Part title by choosing None under Chrome Type
• Exit Design View and watch the presentation (see figure bellow).

This is a simple way for publishing presentations in SharePoint from an end-user prospective. (There is certainly a more sophisticated way to build an application for running presentations in SharePoint using Silverlight.)

• Check Using Silverlight in Your SharePoint environment .
• Take a look at Using Silverlight in SharePoint 2007 .
• Read Integrate Silverlight in SharePoint 2007 .

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SharePoint Online: How to Open PowerPoint in Presentation Mode?

Requirement: Open PowerPoint files in slideshow mode in SharePoint Online.

How to Open PowerPoint in Presentation mode from SharePoint Online?

Any link to PowerPoint presentations (PPT, PPTX, or PPSX files) takes users to the Edit mode of the file. Even if the users don’t have permission to edit, SharePoint opens it in edit mode with a banner saying you can’t edit the file. So, How to force slide show mode for PPT’s?

Well, here is the trick to open PowerPoint files in presentation mode: use the below URL format to have PowerPoint open in presentation mode:

https://crescent.sharepoint.com/sites/marketing /_layouts/16/Doc.aspx?sourcedoc= https://crescent.sharepoint.com/sites/Marketing/Branding/SharePoint-Training-Presentation.pptx &action=embedview

This link directly launches the PowerPoint presentation in the slideshow mode in full browser screen!

How about SharePoint On-Premises?

Similarly, in SharePoint On-premises, use the below format to open PowerPoint in presentation mode:

https://Your-Site-URL /_layouts/WopiFrame.aspx?sourcedoc= <path-to-your-ppsx> &action=embedview

Related Posts

• ← Microsoft 365: How to Set the Password to Never Expire?
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Salaudeen Rajack

Salaudeen Rajack - Information Technology Expert with Two-decades of hands-on experience, specializing in SharePoint, PowerShell, Microsoft 365, and related products. He has held various positions including SharePoint Architect, Administrator, Developer and consultant, has helped many organizations to implement and optimize SharePoint solutions. Known for his deep technical expertise, He's passionate about sharing the knowledge and insights to help others, through the real-world articles!

5 thoughts on “ SharePoint Online: How to Open PowerPoint in Presentation Mode? ”

It also appears if you have any GIFs the are displayed as static images – any advice?

Thanks for this great article. You are the best. I would like to know if there is a trick to start the presentation in full screen presentation mode so that slides run automatically?

Hey, thanks for that! Very helpful! Spend half a day to get that work and you provided finally the solution!

Too sad, if you have links in your PPT you can’t click these…

Hi Salaudeen,

Thanks for your post. We are experiencing the same problem with PowerPoint presentation links not opening up in slideshow mode – even if “view only”. I have used your URL format and this works to open the PowerPoint in presentation mode but ONLY for those that are logged into SharePoint Online.

We want to share the URL for anyone to view (outside of the organisation too) with the only necessary requirement being a web browser to open it. When the URL is clicked the presentation should open straight into slideshow mode without a need for any log in.

Do you think this is something that is possible? Any advice?

Thanks, Emily

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Microsoft SharePoint Integration with PowerPoint

Aug 29, 2016 | Articles , DataPoint

Let’s dive deeper into Microsoft SharePoint and its connectivity with PowerPoint. SharePoint is a browser-based collaboration and document management platform. At this moment, you can’t use PowerPoint and display SharePoint information in real-time on your slides, unless you use our DataPoint add-on for PowerPoint.

DataPoint allows you to connect to any SharePoint site or subsite and display entries of a list of your choice. A SharePoint list is basically an information container, similar to a simple database or spreadsheet. A list is the most common way to manage information in a SharePoint site. Each list item is seen as a row and each row has multiple columns or properties or fields.

Hello, I am trying to find out if I can set up a connection from PPT to my Asset Library in Sharepoint so that when building a presentation, I can just access my sharepoint library that includes images, videos, and audios and automatically insert what is needed from those into my PPT presentation. Is this possible?

We can connect to a SharePoint site and read out all lists. Is this available as a list? Then yes.

Cool product, but I’m looking for a way to specify a specific record number to be displayed in the PowerPoint whenever it is opened. For example, when the deck opens, I want people to be asked what record to insert into the slide, and then I want all of the Presentation Point shapes I’ve created to pull data from that record.

I see that you have a concept called “Variables”, which lets me ask for a number when the file opens, but I don’t see any way to use that variable on the individual shapes to tell them what record to pull. Each shape seems to have its own, individually hard-coded record number.

Is there a way to do what I’m trying to do?

Hi Mark, Sure you can use the variables in custom select statements like explained here: https://presentationpoint.com/blog/use-variables-in-datapoint/ https://presentationpoint.com/docs/manuals/dp20/

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How-To Geek

How to loop a powerpoint presentation.

If you're showing off a lot of photos at a special event, set your presentation to progress at a continuous, automatic loop. Here's how.

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Set up your slideshow to be looped, apply automatic slide transitions.

Slideshows are sometimes used to display images at events, such as weddings or trade shows. Whatever the occasion might be, you’ll want to loop your PowerPoint presentation so your guests aren’t staring at a blank screen. Here’s how it’s done.

First, open your PowerPoint presentation in which you would like to loop. Once open, navigate to the “Set Up” group of the “Slide Show” tab and then select the “Set Up Slide Show” button.

The “Set Up Show” window will appear. In the “Show options” group, check the box next to “Loop Continuously until Esc.” Once selected, click “OK” in the bottom-right corner of the window.

Now, when you play your slideshow, it will end only when you press the “Esc” key instead of when you've finished the last slide.

Related: How to Make YouTube Videos Loop Continuously

One caveat: With the way we currently have it set up, the slideshow will proceed only when someone clicks the mouse button. That’s fine if there will be a speaker present at all times. Otherwise, you’ll need to set up automatic slide transitions.

Head back to the “Set Up Show” window by selecting “Set Up Slide Show” in the “Set Up” group of the “Slide Show” tab.

There are a couple of options you need to select, but one important note is that you must first select “Using Timings, If Present” under the “Advance Slides” group.

The next option we select will lock a few things in place (which is why you need to select “Using Timings, If Present” first).

Under the “Show Type” group, select “Browsed at a Kiosk (Full Screen)." The “Loop Continuously until Esc” option will be enabled automatically if you haven’t already turned it on, and the option you’ve selected under “Advance Slides” will remain unchanged.

Select “OK” when ready to proceed.

Without the “Browsed at a Kiosk” option enabled, the automatic slide progressions would be disabled if someone were to press the Back key. With it enabled, the Forward and Back keys are locked, allowing the slideshow to automatically progress unattended without fear of someone breaking it.

Now it’s time to set the timings of the slides. Head over to the “Transitions” tab. In the “Timing” group, check the box next to “After” and set the timing at which you’d like each slide to progress. Note that it doesn’t matter if the box next to “On Mouse Click” is checked or not---it won’t work.

After that, select the “Apply to All” option in the same group.

Now, when you play your slideshow, it will continuously loop without interruption. To exit the slideshow, press the “Esc” button.

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Importing Slides from Desktop to PowerPoint Online

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Hi Nkee1229,

You may try the following steps:

1.In desktop version of PowerPoint, create a new file which contains the slides you want to reuse.

2.Go to OneDrive for Business in the cloud, click Upload>File in the top menu to upload the PowerPoint file to OneDrive for Business.

3.Open PowerPoint online>click Open from OneDrive for Business button as below, choose and open the file you have uploaded in OneDrive for Business.

4.Click Open in PowerPoint Online , then you can edit the file which contains the slides you need in PowerPoint online.

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How to Loop a PowerPoint Presentation?

Table of Contents

PowerPoint presentations are a go-to for clear and informative content delivery. But what if you want your presentation to run on repeat, like at a kiosk or digital sign? The good news is, that PowerPoint has a built-in feature to loop your slideshow, ensuring your message stays on display without interruption. 

This blog post will guide you through the simple steps to set your presentation on a loop, keeping your audience engaged and informed around the clock.

What is PowerPoint Looping?

Normally, in a PowerPoint presentation, you have to manually move from one slide to the next by pressing keys on the keyboard or clicking buttons on a mouse or presentation remote.

However, when you enable looping in PowerPoint, the presentation progresses automatically from one slide to the next without requiring manual input. This eliminates the need for the presenter to interact with the computer or mouse during the presentation.

With PowerPoint looping, you can also set each slide to display automatically for a specified duration, determined by you. Once the preset time elapses, the next slide seamlessly appears. Additionally, upon reaching the final slide, the slideshow automatically starts over from the beginning.

Why Do You Need to Loop Your Slideshow in PowerPoint? 

There are several reasons why you might want to loop your slideshow in PowerPoint:

• Unattended Presentations: Looping is ideal for situations where the presentation runs without a presenter. This could be at a kiosk, trade show booth, or in a waiting room. Looping ensures the information is continuously displayed for viewers to come and go as they please.
• Automated Playback: Looping allows for a hands-off presentation experience. Once started, the presentation progresses automatically, freeing you up to greet attendees or answer questions.
• Self-Paced Learning: Looping can be useful for self-paced learning environments. Viewers can revisit slides or take breaks without needing someone to control the flow.
• Continuous Engagement: Looping keeps the audience engaged with a constant stream of information. This can be beneficial for displaying menus, directions, or other ongoing updates.

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How to Make a PowerPoint Presentation loop?

Ready to loop your presentation? Here’s how it’s done:

Step 1:  Open your PowerPoint and head over to the “Slide Show” tab.

Step 2:  Click the button that says “Set Up Slide Show.” A new window will pop up.

Step 3:  Under “Show options,” find the magic checkbox that says “Loop continuously until ‘Esc’.” Check that box to make your presentation run on repeat.

Step 4:  Want to control how long each slide shows? Look for the option “Automatically advance slides” and check it. Then, use the up and down arrows to set the display time for each slide.

Step 5:  Once you’re happy with the settings, click “OK” to save them.

Step 6: Time to loop! Go back to the “Slide Show” tab and click “From Beginning” (or “From Start”). Your presentation will start playing and keep going until you press the “Esc” key.

How To Loop a PowerPoint SlideShow from Selected Slides?

PowerPoint lets you loop a customized selection of slides, creating engaging presentations that run unattended. This eliminates the need for manual slide changes while maintaining audience interest. Here’s how to loop specific slides:

Step 1:  Select Slides: In the Slide Sorter view, hold “Shift” and click the first and last slides you want to loop.

Step 2:  Enable Looping: Go to the “Slide Show” tab and click “Set Up Show.” Check the box for “Loop continuously until ‘Esc'” and choose “Show slides” from the dropdown menu. Select “From” and enter the slide number where your loop should begin.

Step 3:  Create Custom Show (Optional): For easier access, name your looped sequence as a “Custom Show” within the “Set Up Show” dialog.

Step 4:  Start Looping: Navigate back to the “Slide Show” tab and choose “Custom Slide Show” to launch your looped presentation.

Closing Thoughts

Looping your PowerPoint presentation is a simple yet powerful technique that unlocks a variety of use cases. By following these steps, you can ensure your message runs continuously, keeping your audience informed and engaged, whether it’s at a kiosk, trade show booth, waiting room, or any other scenario that demands unattended playback. 

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Frequently Asked Questions

My presentation has animations and transitions. will they loop as well.

Absolutely! When you loop your presentation, animations and transitions will also repeat continuously, regardless of the looping method you choose.

Does looping affect animation timing?

There’s a possibility. Looping might affect how your animations play out, especially if they have specific timings set. To avoid any hiccups, be sure to thoroughly test your looped presentation. This will ensure your animations sync smoothly with the slide transitions.

Can I loop specific slides in my PowerPoint presentation?

Yes! PowerPoint gives you the flexibility to loop a selected group of slides, creating engaging presentations that run unattended.

How do I stop or pause a looped slideshow in PowerPoint?

Need a break? Simply press the “Esc” key on your keyboard to interrupt the looped slideshow at any time.

Can I customize the duration of each slide in a looped PowerPoint presentation?

Yes, you can! PowerPoint allows you to adjust the slide transition settings for each slide. This lets you control how long each slide displays, creating a tailored and dynamic looping experience.

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Note:  This feature is available to customers with a Copilot for Microsoft 365 license or Copilot Pro license.

Create a new presentation in PowerPoint.

Select Send . Copilot will draft a presentation for you!

Edit the presentation to suit your needs, ask Copilot to add a slide , or start over with a new presentation and refine your prompt to include more specifics. For example, "Create a presentation about hybrid meeting best practices that includes examples for team building.”

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Note:  This feature is only available to customers with a Copilot for Microsoft 365 (work) license. It is not currently available to customers with a Copilot Pro (home) license.

Copilot can use your existing themes and templates to create a presentation. Learn more about making your presentations look great with Copilot in PowerPoint .

Enter your prompt or select Create presentation from file to create a first draft of your presentation using your theme or template.

Edit the presentation to suit your needs, ask Copilot to add a slide , organize your presentation, or add images.

Create a presentation from a file with Copilot

Note:  This feature is only available to customers with a Copilot for Microsoft 365 (work) license. It is not currently available to customers with a Copilot Pro (home) license.

With Copilot in PowerPoint, you can create a presentation from an existing Word document. Point Copilot in PowerPoint to your Word document, and it will generate slides, apply layouts, create speaker notes, and choose a theme for you.

Select the Word document you want from the picker that appears. If you don't see the document you want, start typing any part of the filename to search for it.

Note:  If the file picker doesn't appear type a front slash (/) to cause it to pop up.

Best practices when creating a presentation from a Word document

Leverage word styles to help copilot understand the structure of your document.

By using Styles in Word to organize your document, Copilot will better understand your document structure and how to break it up into slides of a presentation. Structure your content under Titles and Headers when appropriate and Copilot will do its best to generate a presentation for you.

Include images that are relevant to your presentation

When creating a presentation, Copilot will try to incorporate the images in your Word document. If you have images that you would like to be brought over to your presentation, be sure to include them in your Word document.

Start with your organization’s template

If your organization uses a standard template, start with this file before creating a presentation with Copilot. Starting with a template will let Copilot know that you would like to retain the presentation’s theme and design. Copilot will use existing layouts to build a presentation for you. Learn more about Making your presentations look great with Copilot in PowerPoint .

Tip:  Copilot works best with Word documents that are less than 24 MB.

Welcome to Copilot in PowerPoint

Frequently Asked Questions about Copilot in PowerPoint

Where can I get Microsoft Copilot?

Copilot Lab - Start your Copilot journey

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