best way to record a presentation on teams

• Start a chat
• Send and read
• Send a file, picture, or link
• Send a loop component
• Send an emoji, GIF, or sticker
• Send Praise to people
• Read receipts
• Use suggested replies
• Like or react to messages
• Chat in a Teams meeting
• Share your screen in a chat
• Reply to a specific message
• Share a link to a specific message
• Forward a message
• Use file suggestions
• Record a video clip
• Use editor text predictions
• Send Viva Topics
• Schedule chat messages
• Format a message
• Edit or delete a message
• Delete a chat thread
• Copy and paste
• Mark a message as saved
• Mark as important or urgent
• Pin a chat message
• Hide, unhide, mute, pin, or mark a chat as unread
• Open a chat in a new window
• Resume an old conversation
• Add or invite people outside your org to a chat
• Search for messages
• Translate a message
• Change the spacing
• Leave or remove someone from a group chat
• Personalize your group chat avatar
• Chat with someone on Teams for personal use
• Chat with members from distribution list or M365 group
• Manage chats with the Teams mobile app
• Send code snippets in a message
• Use Markdown formatting
• Use Immersive Reader
• Share to Outlook from Teams
• Send messages to skype for Business users
• Create, edit, or delete a contact group
• Do your one-on-ones with Teams chat
• Use Teams with skype
• Accept people outside your org
• Block or unblock people outside your org

Record a video or audio clip in Microsoft Teams

In Teams, you can record up to a minute of video or audio and send it to people in one-on-one and group chats. They can watch the video or listen to the audio directly in the chat. 

Record a video clip using your camera 

Go to any one-on-one or group chat.

Tip:  You can pause and continue the recording as many times as you need. 

When you're done recording, click  Review .

Tip:  If you need to, you can record the video clip again by clicking Record again on the bottom left-hand corner. Doing so deletes your previous recording.

When your video clip is ready to go, click  Send  to drop it into the chat.

Record a video clip from a screen

You can record things that happen on your screen, like walkthroughs and presentations, and send them to a chat as a video clip.

Go to any one-on-one or group chat.

On the next screen, click  Select a screen to share , then choose the screen or window you want to record from and select Share .

Your chosen screen or window will be recorded for up to one minute or click  Stop recording  to end the video sooner. You can stop, pause or resume recording at any time.

Note:  The recording will automatically end once it's reached one minute long.

Review your clips. If desired, trim your video clip by moving the sliders in the editing tool.  Select    Confirm trim  to accept the changes.

Click  Send  to send your video clip, or Back to make more edits or Delete and start ove r.

Record an audio clip using your microphone

You can also record an audio only clip with your microphone to send in a chat.

Select  Audio  at the bottom of the screen.

Record for up to one minute or click the red square   to stop the recording.

Tip:  You can pause and restart the recording as needed.

Click Review to listen to the clip.  If desired, trim the clip and select Confirm trim to continue.

When you're ready to share, select Send .

Download and save your video, audio or transcript

Open Teams and go to the message with the video or audio.

Turn closed captions on or off

To view the list of supported languages for captions, see  Language and voice support .

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Recording a narrated presentation via Microsoft Teams video call

This guide will explain how to record a narrated presentation via Microsoft Teams, from the video call function. The video call function can be used to screen share and record your desktop and any content displayed on your desktop, such as PowerPoint slides.

Before recording, please ensure you read our ‘ top tips for recording content ‘ guide. This guide is aimed at tutors and clinicians recording learning &  teaching materials using a desktop computer or laptop . It includes some simple tips, such as setting up your equipment and recording environment, to produce the best possible quality for your recordings.

For teaching content delivered via PowerPoint presentations, please use the HYMS template . To ensure content is accessible, please be sure to enter text into the title text boxes on every slide. Click on the link above and enter your HYMS email account details to access the slides. From file choose to download a copy to save your own version on your desktop to edit. Please contact [email protected] if you do not have HYMS log in details and need to be sent the template directly.

Start a video call meeting in Teams

• Start a recording of your presentation / present your content

Access and download a recording

Share your recording with the learning enhancement and support team, upload your recording directly to echo360.

Recording content is possible for HYMS Office 365 account holders with access to HYMS Microsoft Teams, and users who have other Office 365 accounts and full associated access to other versions of Microsoft Teams.

Guest level access does not give access to the full functionality required to record content. However, it is possible during a video call meeting to record a guest’s desktop view on their behalf. Please contact the Learning Enhancement and Support team at [email protected] to arrange a video call where we record content on your behalf. The following guidance will still be of use in terms of preparing your presentation and joining a call. Please also see our other pages related to guest access to a Teams video call and guest member access to a Team; creating video meetings in Microsoft Teams and adding an external guest to a HYMS Microsoft Team  

From a browser, only Google Chrome or the latest version of Microsoft Edge will allow screen sharing. Mac users may be prompted to change privacy settings to screen share, and window sharing isn’t available for Linux users.

• Click on join now when you are ready to start.

Start a recording of your presentation

It is strongly advised to complete the following steps with a test recording of a few minutes duration to check you are happy with the recorded view of your content and the sound quality.

If you make a significant mistake, start the narration of a particular segment / slide from the beginning again, whilst keeping the recording going. Make a note of when it happened. It is possible to trim the start and end of a recording and also cut out an unwanted segment / slide narration. It is not possible to easily cut out many minor mistakes in a flow of uninterrupted speech. If you make many mistakes, the easiest thing to do is to start a new recording.

• Navigate to your desktop and open your PowerPoint slides or other content you wish to narrate over (for example an image, a Word document, a website in your browser).
• Navigate back to the Teams video call you have started.

Choose from the listed options to share:

• your desktop (useful if you want to share views of multiple items you are accessing – browser windows, your desktop, and files etc,.)
• a browser window only (useful for sharing a view on one item you are accessing – a browser window, a file you have open etc,.)
• a PowerPoint file only

It is preferable to share a view of a PowerPoint file that is open on your desktop. If you share and display a PowerPoint file in Teams, the image may be slightly compressed or framed by additional content in Teams.

Present your content

• If you are presenting only slides, navigate to your PowerPoint slides on your desktop and open slide show view.
• You can now present your slides and narrate over the content.Your voice and the slide show view of your slides will be recorded, as well as either your image in the right-hand corner or your initials / profile picture.

• To stop recording, navigate back to the meeting tool bar and select stop recording .

As soon as you select record, you will be recording everything you are sharing. Please ensure you have checked there is nothing you have open / displayed that you do not want in a recording.

In chat in Teams, you will see the ‘meeting’ listed that you set up above with a notification that a recording is now ready. This may take a while to appear. If someone set this up on your behalf because you are a guest, they will see this notification in their chat history. They can download and share content with you if required.

These recordings will be available in Teams channels / meeting chats (shortly after the meeting ends) for 21 days. After 21 days, the meeting recordings will be deleted.  It is important to download content as soon as possible. Please see further guidance on the following help page regarding sharing downloaded content; https://docs.microsoft.com/en-us/stream/portal-upload-teams-meeting-recording

You can notify the Learning Enhancement and Support team that you have made a recording at [email protected] . We will then be able to transfer your recording to the Echo360 platform and share your content in Blackboard, as required.

One method of sharing your recording with us is to upload it to OneDrive.

• Log in to your HYMS Office 365 account and navigate to OneDrive. Please see our help pages at the following links; access your HYMS email via a Web Browser and sharing OneDrive and Microsoft Teams files .

HYMS staff with the required level of access to Echo360, can also upload content directly to Echo360.

• Log in to the Echo360 online platform.
• Log in with your HYMS details in the format [email protected] + HYMS password. Then log in with your username (hyxxxx) + HYMS password.

• Select upload media and upload your recording .

• You can share your content to an Echo360 course area, then create a link to it in Blackboard. Please also see the following help page regarding linking content on Blackboard; adding an Echo360 video to Blackboard

Please contact the Learning Enhancement and Support team at [email protected] if you require further support in linking content to Blackboard.

Please see further guidance on the following help page regarding sharing downloaded content; https://docs.microsoft.com/en-us/stream/portal-upload-teams-meeting-recording

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How to record a Microsoft Teams meeting: 5 easy ways

What type of content do you primarily create?

Microsoft Teams is a collaboration tool that helps people from different locations work together. It includes features like chat, video calls, and various collaboration tools, like file sharing and messaging.

But if you’re setting up regular planning meetings to talk about timelines, milestones, and strategies, arranging a time when everyone is on duty and available to meet is virtually impossible.

Fortunately, recording Teams meetings allows people to catch up on discussions at a time that suits them, giving businesses and their people greater flexibility. But how easy is it to record a Teams meetings? And do you need special video recording software ?

This step-by-step guide explains five easy ways to make a Microsoft Teams recording, no matter which device you use.

Can you record a Teams meeting?

Yes, you can record a Microsoft Teams meeting, but the process changes slightly depending on your Teams version and device. The recording captures audio , video, and screen-sharing activity to be securely shared across your organization. 

Because Microsoft Teams is designed to be user-friendly, the recording feature is straightforward. Still, there are some basics to keep in mind when recording a video or Teams meeting. 

Who can record a Teams meeting?

The person scheduling and organizing the Teams meeting usually has the default ability to record. The capacity to record audio and meetings may also be controlled by settings and permissions managed by your organization's IT admin.

In Microsoft Teams, recording a meeting is available to users with the necessary permissions. Regardless, it’s important to be upfront about when you are recording a meeting. Being transparent about aspects like privacy and security builds trust in the workplace. When employees are confident about their privacy, morale and job satisfaction go up.

Plus, following privacy rules is essential for obeying the law and creating a safe setting. Strict data protection laws, such as GDPR in the EU or CCPA in the US , make sure responsible handling of personal information, preventing legal issues and instilling confidence.

5 ways to record Teams meetings

Microsoft Teams is designed to be accessible on various devices, including computers (Windows and Mac), smartphones (iOS and Android), and web browsers.

To record a Teams meeting, visit the Microsoft Teams website and sign up for free. The free version has unlimited group meetings for up to one hour, with up to 100 meeting participants. 

Alternatively, Microsoft has three business plans to choose from, each tailored to meet your specific needs and includes other applications, such as PowerPoint, OneDrive and Excel.

If you already have a Microsoft account, you can log in then: 

• In Windows, click Start, then Microsoft Teams
• On Mac, go to the Applications folder and click Microsoft Teams
• On the web, go to Microsoft Teams

When prompted, click Continue when you see the Welcome To Teams message.

1. How to record a Microsoft Teams meeting with the built-in option (Windows)

If you’re using Windows, recording a Teams meeting is straightforward. You don’t need any additional add-ons or extensions to record a session. 

The recording saves audio, video, and screen sharing for secure sharing within your organization. However, it won't capture whiteboards and notes or include embedded videos or animations in PowerPoint Live presentations.

Step 1: Start or join a Teams Meeting

Begin by starting a new Teams meeting or joining an existing one. There are many ways to do that, either by an app or the web, by invitation link, from your calendar, or by channel. 

If you can't use the app or the web, some meetings let you call in using a phone number. Just enter the phone number and conference ID the organizer sent to access the session. 

Step 2: Start recording

Once you’re in the Teams meeting, go to the controls by selecting the “More actions” ellipsis (three dots) and click on it. In the menu that appears, select "Start recording." This will also turn on live transcriptions .

Step 3: Notification to participants

As soon as the recording begins, everyone receives a notification. The video is instantly stored in the cloud, specifically in Microsoft Streams. This allows you and the participants to access it immediately after, regardless of location. 

Step 4: Stop recording

At the end of the Teams meeting, stop recording by going back to the "More actions" menu and selecting "Stop recording." Ending the meeting also stops the recording.

2. How to record a Microsoft Teams on Mac

Use the built-in tool QuickTime to record Microsoft Teams meetings on your Mac.

Just like joining a Teams meeting on Windows, find the meeting in your Teams calendar. Click "Join" to enter the meeting. Alternatively, you'll receive a notification to join if someone initiates the meeting. 

To join using an ID, navigate to your Teams Calendar, choose "Join with an ID," then enter the meeting ID and passcode.

Step 2. Start recording

Once you have clicked “Join”, open QuickTime Player. On the top, select File and click New Screen Recording.

Click the drop-down menu next to the “Record” button and select your microphone. Click the “Record” button to begin recording your screen. 

Step 3. Inform participants    

QuickTime Player itself does not provide a built-in feature to notify participants when a recording starts or stops. In this case, let everyone know that you’re recording the session. Talk to everyone before recording, and get their okay, especially if you're recording things they might want to keep private.

Step 4. Stop recording

To stop the recording, press Command + Control + Esc on your keyboard or click the “Stop” button in the QuickTime Player app by clicking the square circle icon at the top of your screen. The recorded meeting will pop up and you can click on the session to play it instantly.

3. How to record a Teams meeting on mobile (iPhone and Android)

If the internet is slow or not reliable in certain places, using a phone to record a video or Teams meeting might be a better choice than depending on features that need a fast and stable internet connection.

To access and record a Teams meeting on a mobile, download and install the Microsoft Teams app from the App or Google Play Store.

Step 1. Start or join a Teams Meeting

If you already have a Microsoft account, sign in or register for a new account. If prompted, allow the app to use your mic and camera.

Either find the meeting you want to record in the calendar at the bottom of the screen, or start an instant meeting by clicking “Meet” in the top right corner.

Choose Join as a guest or depending on your preference, type your name and tap Join meeting.

Similar to recording a Teams meeting on a desktop, go to the meeting controls by selecting “More actions” ellipsis (three dots) and click on it. In the menu that appears, select "Start recording.”

Step 3. Inform participants

Teams display a noticeable icon in the meeting window or control bar to let participants know that the meeting is being recorded.

To finish the recording, return to the "More actions" menu and choose "Stop recording." Alternatively, stopping the meeting halts the recording as well.

The recorded video can be saved to your device or a cloud storage service, depending on your preferences and the app’s capabilities.

4. How to record a Microsoft Teams meeting with Descript

Descript is the best all-purpose video recording software and a complete tool for editing videos and audio. It comes with features like screen recording, transcription, publishing, and exporting for online meetings. You can use its online screen recorder to record videos on a computer, and then edit, save, export, and publish—all in one place.

So while Microsoft Teams has basic recording features, it may not have all the options you want in a recording tool—for example, recording whiteboards and making you look and sound your best.

Start by signing up for a free or paid subscription (depending on your needs) by visiting Descript.com .

Join the Teams meeting by clicking on your email invitation, Teams calendar, meeting room, or as a Guest (if you don’t have an existing Teams account).

Step 2. Choose recording preferences

There are two ways you can record Teams meetings using Descript: audio-only recording or screen recording. As a third-party tool, you can screen record on Windows or Mac with Descript.  

Step 3. Start recording

To use Descript, choose Quick Recorder from your Windows system tray or Mac menu bar. This allows you to record quickly without the need to find additional apps on your desktop or mobile device.

Alternatively, Click settings, then “Start/stop recording”.

Step 4. Edit recording

Descript’s screen recording software makes capturing Teams meetings easy, with the added benefit of a backspace key feature for quick edits. 

As you’re recording your screen, Descript creates an instant transcript from it, so you can polish the audio and video later. With a single click, you can remove filler words like "um," "uh," and "like.” You can also add titles, overlays , transitions , music, and effects with our full suite of video editing tools.

With Studio Sound , you can even clean up your audio and make it sound super professional, even if it was recorded on your mom’s couch at 11 PM. 

5. How to record a Microsoft Teams meeting with OBS Studio

To record and save your Microsoft Teams meetings, you can use OBS. OBS is a free, open-source, and cross-platform application for screencasting and streaming.

Download and install OBS Studio. Then launch the software on your desktop or mobile device.

Step 1: Join the Teams meeting

Create a New Scene by clicking on the "+" icon in the "Scenes" box. Next, add a Display Capture Source by clicking on the "+" icon in the "Sources" box and choose "Display Capture." Select the display or screen where your Microsoft Teams meeting will be.

You can resize or crop the display capture to focus on the Microsoft Teams meeting window.

Step 2: Record the meeting

The OBS controls panel allows you to start recording. Click on the "Start Recording" button in OBS Studio when you're ready to begin recording the Teams meeting.

Click on the "Stop Recording" button when the Teams meeting ends.

Step 3: Access the recording

OBS Studio will save the recording to the specified location on your computer. Send the recording to keep team members informed and view the session they missed. 

Thousands of video creators already rely on Descript for high quality screen capture and video editing. If you’re ready to join them, take a tour of Descript today .

Teams meeting recording FAQs

Why can't i record my teams meeting.

Find out if you have the necessary permissions to record meetings. The meeting organizer may have disabled recording for the session. Confirm with the organizer or check the meeting settings for any specific restrictions, then check for any technical issues with your device's camera, microphone, or internet connection, which can affect the recording feature. 

Why is my recording option not available in Teams?

After the meeting ends, the recording is processed, and a link to the recording is usually made available. This link can be found in the meeting chat, in the Teams "Recordings" tab, or in a shared location like SharePoint or OneDrive.

What’s the best way to record Microsoft Teams meetings?

The standard way to record Microsoft Teams meetings involves using the built-in recording feature. However, apps like Descript can record Teams sessions and give you additional functionality, such as transcribing as you record a screen and fixing audio mistakes by typing.

Do you need consent to record a Teams meeting?

Yes, obtaining consent before recording a Microsoft Teams meeting is generally advisable and often legally required. Recording without everyone's agreement may break privacy laws.

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How to Record a Microsoft Teams Meeting

Plus, should you use it as a screen recorder?

Almost every virtual meeting platform—Zoom, Skype, Microsoft Teams, etc.—lets you record meetings and calls. These recordings include audio, video, screen sharing activity, and sometimes written transcripts. 

In this tutorial, we’ll walk you through how to record a Microsoft Teams meeting , access the recording, and share it with others.

Who Can Record Microsoft Teams Meetings?

First, you must have one of the following licenses to record Teams meetings: Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, M365 Business, Business Premium, or Business Essentials.

Second, your organization’s IT admins must have enabled recording. Assuming they have done so, making a Teams meeting recording is simple. Surprisingly, you don’t have to be the meeting organizer to record a meeting in Teams. As long as a user is in the same organization as the meeting organizer, they’ll be able to start and stop a recording, even if the organizer isn’t present in the meeting. 

Don’t worry; neither guests from other organizations, external users, nor anonymous users can record Teams meetings.

How to Start and Stop a Teams Meeting Recording

Recording functionality is available across Teams platforms. So whether you’re using the Windows or iOS Teams desktop application, Teams in a browser, or the Microsoft Teams app for Android or iPhone, you can start and stop a recording. To begin recording, follow these steps:

• First, select More ( three dots icon ) from the meeting controls.

• Then select Start Recording ( record button icon ) from the dropdown list.

A notification will alert meeting participants that the meeting is being recorded. If you have enabled meeting transcriptions, the notification will include that information.

• Stop the recording by selecting More and then Stop recording . Recording options in this list include choosing to Stop transcription while continuing the recording. 

• Confirm your selection.

Once again, a notification will appear.

As soon as the recording is stopped, it will be processed.

How to Set a Meeting to Record Automatically

You can also set a scheduled meeting to record automatically. Whether for a Teams channel or not, when you schedule a Teams meeting, you’ll see a link to Meeting options in the calendar appointment.

Select the Meeting options link to open a page with many options you can configure in advance. Then, use the toggle button to set the meeting to record automatically. 

How to Find Recordings of Teams Meetings and Manage Expiration Dates

Once Microsoft has processed the meeting recording, it will be saved so you can access it.

Note: Until August 2021, Microsoft Teams recordings were saved to Microsoft Stream . That is no longer the case.

Where to Find Channel Meetings

In Microsoft Teams, if you create a meeting from a team or add a channel when scheduling a meeting, that’s called a channel meeting . Channel meetings will appear in the channel for which they were scheduled. Any member of the team can join that meeting. 

Once a channel meeting’s recording stops, the recording is saved to the Sharepoint site for that channel. A link to the recorded video will appear in the channel conversation.

Where to Find Recordings of Other Meetings

Recordings of all other kinds of meetings are saved to OneDrive. A link to the meeting recording will appear in the meeting chat as soon as it’s available.

Selecting the meeting recording will open it in a new browser tab.

Expiration of Meeting Recordings 

If your organization’s IT admin has set an expiration policy for meeting recordings, you’ll see a message with a link to view or change the expiration date. 

• Select the “View or change the expiration date here” link.
• The recording will open in a new browser tab.
• Select the Info icon to open the details pane for the recording.
• In the Expiration date field, you can opt to extend the expiration date by 7, 30, or 60 days, select a specific date, or remove expiration altogether.

Another way to access recordings and manage expiration dates is to go to My Files in your OneDrive or Sharepoint site. Locate the meeting recording and select Show actions (the three dots icon) to the right of the file. Then select Details . That will open the details pane where you can adjust the expiration date.

How to Share a Microsoft Teams Meeting Recording

The steps for sharing a Microsoft Teams meeting recording depend on who you want to share the recording with.

Sharing a Channel Recording with Team Members

To access a recording of a channel meeting, team members can go to the Recordings folder in the Files tab of the channel.

Sharing Recordings of Other Teams Meetings

For all other Teams meetings, the recording is saved to the meeting organizer’s Recordings folder in their personal OneDrive directory. Anyone invited to the meeting will see the link to the recording in the meeting chat. 

If you’re the meeting organizer, you can share the recording with people who weren’t invited to the meeting. Locate the file in your Recordings folder in OneDrive, and choose to share the file or copy a link to the file that you can paste into an email or chat message.

If you weren’t the meeting organizer, you could share the recording or a link to it with others, but the meeting organizer will have to approve your share action.

Using Teams As a Screen Recorder—Good Idea?

While it’s certainly possible to use the meeting recording feature in Teams as a screen recorder, Microsoft provides a better tool for screen recording. Read our guide on using Microsoft Stream to record your screen .

Maggie Marystone is a freelance technology writer, human rights worker, and storyteller based in Chicago. Read Maggie's Full Bio

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How to Record a Group Presentation Using MS Teams

Recording a group presentation is easily done with the use of Microsoft Teams. This tutorial will show you how you can record a Teams meeting while presenting a group project. This works best if everyone in the group is logged in to Teams and has their camera on for the presentation.

Schedule a time to meet in Teams to present and record your group project. You can schedule a meeting in the Teams calendar.

Choose one member of your group to record the meeting. This is done by clicking on the "..." menu and selecting "Start Recording." Note that all members of the group present in the meeting will have access to the recording after it is done.

Proceed with your presentation. Note that only the person sharing the PowerPoint will be able to control it, they will see the presentation as shown in Example 1. It will appear in the recording as shown in Example 2. All members of the call will be visible underneath the presentation (in the bottom right corner of the screen).

Once your presentation is finished, stop the recording. The completed recording will appear in the meeting chat and will be available on MS Stream. For more information of how to submit a Stream video to your instructor, follow this tutorial

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How to record a Microsoft Teams meeting

Knowing how to record a Microsoft Teams meeting can save you so much time that's often spent asking for people to repeat instructions or remind you of what they said. Organizations may also want to record troubleshooting meetings for later analysis, compliance requirements, or to recall significant decisions that were made. Microsoft Teams understands this and has made the recording process simple to use – if it’s set up properly.

How to record a meeting in Microsoft Teams

Playing a recorded meeting, recording meetings extras, what you need.

PC, laptop, tablet, or smartphone with Teams access

Let’s go over what you need to record a meeting in Teams, how to find recordings when the meeting is done, and everything else you should know about the process.

Step 1: Make sure you have the right permissions. There are a number of permissions needed to start and stop a recording in a meeting. First, the user will need a subscription like Office 365 Enterprise, Business Premium, or Business Essentials.

If you're working as part of an organization, your IT administrator may need to enable recordings for the organization. Some organizations default to disabling recordings except in certain situations. If you're working independently, then it should be enabled by default.

Only certain users can record meetings when they join. That includes both meeting organizers and those who have part of the organizer’s organization on Microsoft Teams . Those who are part of different organizations and guests will not be able to record.

Step 2: Log into Microsoft Teams and join a meeting. Arrange for one person to start and stop the recording if necessary – you cannot make multiple recordings of a meeting at the same time.

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Step 3: In the meeting, look at the menu at the top of the window, and select the More actions option (the three-dot ellipses icon).

Step 4: Select Start recording in the drop-down menu. Some organizations have a recording policy that you will now need to accept before the recording can start, although this isn’t common. All those who have joined the meeting will receive a notification that the meeting is now being recorded.

Step 5: Turning on recording will also turn on transcriptions, unless transcriptions have specifically been blocked by an administrator. Transcriptions can be viewed in real time and are saved alongside the video when the recording ends. Transcriptions are important if the recording is being made for compliance or legal reasons, among other uses. Live transcriptions can be stopped at any time in the More actions menu.

Step 6: When it’s time to stop recording, go to the More actions menu again, and select Stop recording . The recording will now be processed, which can take a little time, so it may not be immediately available to view.

When Microsoft Teams records a meeting, it is saved to SharePoint. If it was not a channel meeting, it is saved to OneDrive. Visit these locations to find the file of the meeting. A link to the recording will also appear on the channel or chat where the meeting took place, and it will be available in the Files tab of the channel, too.

You can share the file either directly with someone else on Teams or copy it and paste it into a variety of other platforms, depending on what’s easiest.

Important note : Microsoft Teams recordings often have a built-in expiration date, after which the meeting will not be available (plus a grace period for the owner of the record). This can be disabled by IT. The expiration date will show up in Teams along with the link to the meeting, as well as in the Details section of Show actions in the recording file. Those recording the meeting can typically customize the expiration date. It’s important to make sure the video is shared or used before the expiration date. If the recording was made for compliance purposes, expiration dates should be disabled or the files should be saved permanently in another way.

There are some other considerations to make when recording a meeting in Teams:

Recordings will automatically stop when everyone has left the meeting. However, recording will not stop if the person who began it leaves – that means someone else may need to stop it manually at the right time.

Sometimes regional rules can impact recording settings. For example, local regulations may require that everyone give their permission to be recorded before beginning.

Guests and external attendees will not be able to view the recording unless someone shares it directly with them.

The video of the meeting can only show up to four video streams at once. You cannot switch to other streams when viewing a recording.

Compliance requirements may overrule some of the settings that we’ve discussed above.

If you're looking to set up a meeting with some colleagues, consider making a new team first .

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Recording your screen is an incredibly useful feature available on Windows 11. In a professional capacity, it allows you to capture your screen to highlight issues or show off a new workflow to your colleagues. You can also record a presentation that can be shared throughout the company. For gaming, it lets you record a clip of action that can then be shared with friends or posted online. If you're trying to figure out how to record your screen on Windows 11, you'll be glad to know the process is simple (at least, once you know where to look).

Here's a look at how to record your screen in Windows 11 using Screen Recorder, Xbox Game Bar, and more.

Microsoft Teams is an incredible video conferencing and workflow platform. Similar to programs like Zoom and Skype, Teams allows you to do more than just confer with your teammates. You’ll be able to share files, photos, and videos on these calls too, and the Teams app is available for most desktop PCs and mobile devices. But sometimes the most poignant features are the ones you have to dig a little deeper for.

Microsoft Office is one of the most popular programs on Windows 11, as well as macOS. Office is even available on iPhones, Android devices, and Chromebooks.

How to Present PowerPoint in Teams

If you’re looking to deliver a winning PowerPoint presentation, you need to understand how to present PowerPoint in Teams. Whether you’re working remotely or simply want to take advantage of Teams’ collaborative tools, presenting in Teams is a great option for sharing your insights with your audience. Here’s everything you need to know to get started:

Table of Contents

The Benefits of Presenting PowerPoint in Teams

One of the biggest advantages of using Teams to present your PowerPoint is the level of collaboration that is possible. With Teams, you can easily invite team members to contribute to your presentation, even in real-time. This can be especially helpful when working on complex data-driven presentations that require a team effort. Additionally, Teams ensures that everyone can view your presentation from their own device, making it accessible to team members working remotely or on the go.

Another benefit of presenting PowerPoint in Teams is the ability to record the presentation. This feature is particularly useful for team members who are unable to attend the live presentation or for those who want to review the presentation at a later time. The recorded presentation can also be shared with others who were not part of the original team, allowing for wider dissemination of information. Furthermore, Teams provides a chat feature that allows team members to ask questions or provide feedback during the presentation, making it a more interactive and engaging experience for everyone involved.

Step-by-Step Guide to Presenting PowerPoint in Teams

Here’s a step-by-step guide to presenting your PowerPoint in Teams:

• Open the PowerPoint file you want to present.
• Click on the “Present Online” button in the “Share” tab.
• Select “Microsoft Teams” from the dropdown menu.
• Choose whether you want to present in a new meeting or an existing one.
• Click “Connect” to start sharing your PowerPoint presentation in Teams.

Presenting your PowerPoint in Teams can be a great way to collaborate with your team members and share your ideas. However, it’s important to keep in mind that not all features of PowerPoint may be available in Teams. For example, some animations or transitions may not work as expected.

Another important thing to consider is your internet connection. If your internet connection is slow or unstable, it may affect the quality of your presentation. To avoid any issues, it’s recommended to test your internet connection before presenting and to have a backup plan in case of any technical difficulties.

How to Share Your Screen in Teams

If you need to share your screen while you’re presenting, Teams makes it easy. Here’s what to do:

• Click on the “Share Screen” button in the Teams meeting controls.
• Select the screen or monitor you want to share.
• Click “Share” to start sharing your screen with your team.

Sharing your screen in Teams can be a great way to collaborate with your team, whether you’re working on a project together or presenting a new idea. It allows everyone to see what you’re working on in real-time, making it easier to provide feedback and make changes on the fly.

One thing to keep in mind when sharing your screen is to make sure you’re only sharing what you intend to share. Be mindful of any sensitive information that may be visible on your screen, such as personal emails or confidential documents. You can also choose to share only a specific window or application, rather than your entire screen, to ensure that only the necessary information is being shared.

Tips for Delivering Effective PowerPoint Presentations in Teams

Delivering a successful PowerPoint presentation in Teams requires more than just technical knowledge. Here are a few tips to help you deliver a knockout presentation:

• Practice your presentation in advance to ensure everything runs smoothly.
• Be mindful of how you’re presenting on camera, particularly if it’s your first time presenting virtually.
• Engage with your audience by asking questions and facilitating discussion through Teams’ chat or voice channels.

Another important tip for delivering effective PowerPoint presentations in Teams is to keep your slides simple and easy to read. Avoid cluttering your slides with too much text or graphics, as this can distract your audience and make it difficult for them to follow along. Instead, use clear and concise language, and include only the most important information on each slide. Additionally, be sure to use a consistent design throughout your presentation, with a clear color scheme and font style. This will help to create a professional and polished look for your presentation, and make it easier for your audience to focus on your message.

Best Practices for Collaborating on PowerPoint Presentations in Teams

Collaborating on PowerPoint presentations can be a challenge, but Teams offers some useful tools to help team members work together successfully. Here are a few best practices to follow:

• Establish clear communication channels and expectations for your team members.
• Set deadlines for different components of your presentation to ensure everyone stays on track.
• Use Teams’ chat and meeting functionalities to stay connected throughout the presentation process.

Another important best practice for collaborating on PowerPoint presentations in Teams is to assign specific roles and responsibilities to each team member. This ensures that everyone knows what they are responsible for and can focus on their assigned tasks. Additionally, it can be helpful to create a shared folder or document library in Teams where all team members can access and edit the presentation. This eliminates the need for emailing different versions of the presentation and ensures that everyone is working on the most up-to-date version. By following these best practices, your team can collaborate effectively and create a successful PowerPoint presentation in Teams.

How to Use Annotations and Laser Pointers in Teams Presentations

If you want to highlight specific points on your presentation, you can use the annotation tools that are available in Teams. Here’s what you need to know:

• While your presentation is open, click on “Show Stage” to reveal the annotation tools.
• From here, you can use the laser pointer to point out important information or draw attention to specific sections of your slides.
• You can also draw on your slides using the pencil or highlighter tools.

Another useful feature of the annotation tools in Teams is the ability to change the color and thickness of your annotations. This can help you to differentiate between different types of annotations or to make your annotations more visible on the slide.

It’s also worth noting that if you’re presenting to a large group, you may want to consider using a separate laser pointer device rather than relying on the built-in laser pointer in Teams. This can help to ensure that your audience can see your pointer clearly, even if they’re sitting at the back of the room.

Troubleshooting Common Issues When Presenting PowerPoint in Teams

Even with careful preparation, technical issues can still arise when presenting in Teams. Here are some common issues to look out for:

• Slow internet speeds can cause lagging or disconnections in your presentation.
• Problems with your Teams settings can prevent attendees from seeing or hearing your presentation.
• The wrong display settings can cause the presentation to display incorrectly.

If you encounter any of these issues, take a break and ensure you are following the correct steps for presenting in Teams. If necessary, consult with an IT professional to troubleshoot.

Another common issue that can occur when presenting PowerPoint in Teams is audio or video quality problems. This can be caused by a variety of factors, such as poor microphone or camera quality, background noise, or incorrect audio or video settings. To avoid these issues, make sure to test your equipment and settings before the presentation, and try to minimize any potential sources of background noise. If you do encounter audio or video quality problems during the presentation, try adjusting your settings or moving to a quieter location if possible.

Integrating Video and Audio into Your PowerPoint Presentation in Teams

If you need to add audio or video to your PowerPoint presentation in Teams, here’s what to do:

• From the “Insert” tab, select “Audio” or “Video.”
• Choose whether you want to insert a file from your computer or an online video.
• Follow any prompts or instructions to insert the audio or video into your presentation.

It’s important to note that when adding audio or video to your PowerPoint presentation in Teams, you should always test it out beforehand to ensure that it works properly. Additionally, if you’re presenting to a large group, it’s a good idea to have a backup plan in case there are any technical difficulties. This could include having a separate device with the audio or video file ready to play, or having a printed copy of the presentation as a backup.

Customizing Your Presentation Layout for Maximum Impact in Teams

To ensure your presentation has maximum impact in Teams, you may want to consider customizing your layout. Here are a few options to explore:

• Use a theme that aligns with your team or your brand.
• Be mindful of how you’re laying out your information on each slide to ensure it is clear and easy to understand.
• Include high-quality images and graphics to make your presentation visually engaging.

How to Record Your PowerPoint Presentation in Teams for Future Use

If you want to record your PowerPoint presentation in Teams for future use, follow these steps:

• Before presenting, click on the “More options” button (three dots) in the Teams meeting controls.
• Select “Start recording.”
• Start your presentation as usual.
• When you’re finished, navigate back to the Teams meeting controls.
• Select “Stop recording.”
• Your recording will be saved automatically.

Collaborating with Remote Team Members on a PowerPoint Presentation in Teams

If you’re working with remote team members, collaborating on a PowerPoint presentation in Teams can be an effective way to stay connected. Here are some best practices to consider:

• Use Teams’ chat and call functionality to stay in touch throughout the presentation process.
• Be clear about expectations and deadlines to ensure everyone is on the same page.
• Create a shared space for files and documents to ensure easy access for each team member.

How to Use the Whiteboard Feature During a PowerPoint Presentation in Teams

The whiteboard feature in Teams is a great way to collaborate in a presentation in real-time. Here’s how to use it:

• Click on the “Whiteboard” button in the Teams meeting controls.
• From here, you can draw and write on the screen as you would a physical whiteboard.
• Invite team members to contribute or use the chat bar to facilitate discussion.

With these tips and tools, you can seamlessly present your PowerPoint presentation in Teams and enjoy all the benefits of remote collaboration. Take some time to practice and familiarize yourself with the Teams platform to ensure your presentation runs smoothly.

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How to present your video and content side by side in a Microsoft Teams meeting

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Professional presenting in Teams with no additional skills or software

Today we’re going to cover a little workaround—this probably qualifies as a life hack, actually—for presenting both your face and shared content—like a slideshow, your browser, a file—at the same time during a Microsoft Teams meeting. Basically, you can present like a newscaster in a meeting and it requires no additional software or skills to do it. It can really amp up your presentation, class, meeting, whatever.

For a video version of this post, press play below. You probably want to watch the video. I go through a bunch of demos on how to actually do this and discuss a bunch of the nuances to maximize the professional look, which may help make it all make more sense.

Microsoft Teams has announced some major changes and improvements when it comes to how people’s faces and content displays during meetings, but there’s still a big need—at least in my opinion—for sharing your face with content in a configurable side-by-side way (and there will remain that need even with the announced updates). Think of a newscaster with a graphic above their shoulder or a gamer live-streaming their play with their face in the corner.

I see this having a big impact on meetings where there is one or only a few main presenters, not really for meetings where many people discuss or brainstorm back and forth. It’s also fantastic if you’re a teacher presenting slides or a white board in your browser and you want to show your face to keep students more engaged.

You can even use this in a Teams live event if you want. It works better than the built-in side-by-side content and video feature if you ask me.

What this isn’t

To set expectations, what this won’t do for you is present multiple people’s faces at once on some background with other content. This isn’t a way to recreate the talking heads on cable news. It’s a way for one presenter to share their screen and with their screen show content and their camera video feed at the same time.

How to do it

Alright, so let’s cover what we’re really doing here. It’s actually really simple. To share your face and your content at the same time

• Open the content you want to share (slide show, browser, file, white board, etc.).
• Open an app that shows a live feed of your webcam. - On Windows, you can use the Camera app (open the Start menu and search Camera ). If your camera feed comes through flipped horizontally, here's a way to troubleshoot that . - On macOS, open QuickTime Player and click File > New Movie Recording . - On Chrome OS (Chromebooks), use the included Camera app . - You can also go semi-pro and download VLC Player (a free, well-respected, open-source video player), set it to capture device then set the window to always on top . - And you could make use of the fun features of Snapchat's Snap Camera (though I've heard this app has security risks, so download at your own risk). This app would also let you change the background of your video feed, I think (please test for yourself). You won’t be recording anything. You’re just using the app to display your webcam’s live feed. Note: QuickTime doesn't show its buttons if you move your mouse away, but Windows's Camera app does. If that bothers you, consider whether it's more important to you whether you can share your face and your content simultaneously... or your have your face come through even with minimal buttons showing. Or test with the other camera apps I mentioned above.
• Align the apps in a way that makes sense. Perhaps make the camera feed large and the content small above your shoulder (à la newscaster) or use the split screen feature in Windows (known as window snapping ) or macOS (known as split view ) to put the content side-by-side taking up the whole screen (or almost all of it).
• In your Teams meeting, share your screen.

That’s basically it. Your success with this method isn’t about Teams. It’s about how well you manage and share your content. For example, you can easily display a PowerPoint slideshow (use option 2 in this article for presenting the slides as a resizable window), a browser, and your camera feed to discuss big-picture topics with your slides and a demonstration with the browser.

You can open a whiteboard from Office 365 in your browser and split-screen the whiteboard with your camera feed. If you’re a teacher or professor, it’s absolutely worth having a second device with a pen to write and sketch. For example, you could use an iPad to sketch on the whiteboard while you also have it open and displaying the whiteboard live in the browser next to your camera feed, all which is shared via your screen in Teams.

As handy as this trick is, there are a few down sides:

• I haven’t tested, but I very much doubt you could do this on your tablet or phone.
• You can’t get rid of the top bars of the apps if you’re not pushing to full screen.
• This whole thing works best if you have a second monitor. It can work if you only have one, but it can be annoying to have to jump between your content and Teams to check in on the chat. If you’re using one monitor, I suggest setting your Windows Taskbar or macOS Dock to automatically hide. Enable do not disturb in Windows or macOS. I also suggest you join the meeting on your phone to follow the chat as a workaround.
• This will impact bandwidth, probably a lot. If people in your meeting are complaining about your shared content coming through delayed, slow, or choppy, have them turn off incoming video for everyone one else—which actually disables your incoming video feed too—and it should improve things while still showing your shared screen. That said, this is a high-bandwidth action and it could end up being so choppy that it ultimately fails. There's not much you can do to recover other than reverting back to the standard sharing mechanisms.

Is there a way to record the screen?

Yes! If you want to record what you're presenting, you can always record the meeting using the built-in meeting recording features in Teams. With this method you can get the transcript, which is handy. It also automatically uploads the video to Microsoft Stream—Office 365's video service—and makes it available to all participants (as long as they're in your organization). The recording is also automatic outside of you pressing start and stop; super simple to use. However, with this method, your video will have all the other participants' faces displaying.

In many situations, seeing the faces would be unprofessional or even breaching privacy if shared (and what's the point of recording if not to share?). The simplest way to do it is to use Microsoft Stream to record the screen you're sharing. I should point out that Teams also uses Stream with its recordings (as mentioned in the previous paragraph). When I reference Stream in this paragraph, I'm talking about using it separately from Teams. Record the screen you're sharing in the meeting; do not record the meeting from Teams. If you have a license to use Teams and record a meeting, you likely have a license to record your screen without added cost and all you need is a browser to do it. Follow these instructions for that.

If you want some more control and are willing to invest time time or money, you can look into OBS Studio or Camtasia . I personally use Camtasia for both screen recording and easy-to-use, but still powerful video editing, and I like it a lot. (I'm not paid to say that.)

Can I present PowerPoint slides with video and still get presenter view?

Turns out you can! I published a separate post and video after this question came up a bunch of times. It requires two screens to pull off, which, if you present in Teams regularly, you should really invest in anyway . Trust me. You also need a camera app that can be set to always stay on top of other windows (so your slides don't overtake your video). The video below or post linked above will run you through everything you need to do.

What about OBS?

(If you don't know what OBS is, feel free to skip this section.)

Now, some of you probably have the instant response of, “Hold up, Matt, there are already ways to do this. Just use OBS Studio or another video encoder.” And my reaction to that is: bless your hearts. And that’s coming from a New Yorker! There are more than 75+ million daily users of Teams, and almost all of them will be scared by your use of the word studio and completely lost by the term video encoder .

Let’s be real: they shouldn't have to use a video encoder or advanced software to configure their video and content. Teams offers a difficult enough learning curve without them needing to dive into the rabbit hole of video production. Does this option offer green screen background removal? No. Does it let you drop multiple faces into one feed? No. But it does let you do the one thing so many people have been requesting: video and content side-by-side presenting, all without any additional software or skills.

What this article covers is as easy as moving some windows around and sharing your screen, meaning it’s something any presenter can do. If you want to do something more complex using a video encoder, by all means go for it. In fact, watch John Moore’s overview of using OBS to do something similar and definitely more slick, but more complex.

So that’s pretty much it! Anyway, I’d love to hear if this would be useful for you and how’d you’d put it to work in your organization. Leave any questions or comments below and requests are always taken into account.Happy newscasting!

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How to Record a Meeting in Microsoft Teams in High Quality Videos

Many online conference services have come up as working remotely becomes a new normal. The Microsoft Teams is a video conference app for professionals to ensure smooth functioning of their work-from-home situations. It lets you conduct online meetings, classes, seminars, video calls and more easily. However, not many users know that it is also possible to record meetings in Microsoft Teams . This guide will show you the built-in recording function and more ways to record Microsoft Teams.

PAGE CONTENT

Part 1: The Built-in Method to Record Microsoft Teams Meeting

Part 2: best ways to record microsoft teams meeting, part 3: faqs about microsoft teams record meeting.

Microsoft Teams provides the recording feature, but it is only available to meeting organizer or persons from the same organization. Moreover, it only allows you to record up to four hours.

Step 1 : Create a meeting in Microsoft Teams. To record the meeting, go to the meeting controls. Click More options with a three-dot icon and choose Start recording .

Step 2 : Now, everyone in the meeting is notified that recording has started.

Step 3 : When you want to stop the recording, go to the meeting control bar. Click More options and choose Stop recording .

Step 4 : It may take a while to process the recording. Then you will get the notification email from Microsoft Stream. By default, the meeting recording is stored on Microsoft Stream. You will get a link to the recording, which is available for seven days.

Obviously, the built-in recording feature in Microsoft Teams is not available to every participant. Moreover, it has the length limit. Therefore, you may need more options to record Microsoft Teams cloud meetings secretly.

Option 1: Best Microsoft Teams Recorder on Desktop

Vidmore Screen Recorder is a powerful screen recorder available to all cloud meeting services including Microsoft Teams. It is able to save your meetings in high quality videos without notifying other members.

Main Features of Beast Microsoft Teams Recorder

• Record meetings in Microsoft Teams on PC and Mac.
• Support webcam and microphone capture while recording.
• Produce high quality recordings automatically.

Free Download

In brief, it is the best option to record a meeting in Microsoft Teams on PC and Mac.

How to Record a Meeting in Microsoft Teams

Step 1 : Set up meeting recorder

There are two versions of the best meeting recorder, one for PC and the other for Mac. Install the right version to your machine and launch it. Choose Video Recorder to open the main interface.

Step 2 : Record a Microsoft Teams meeting

Open Microsoft Teams app and switch to the meeting recorder. Toggle on DISPLAY , choose Custom and Select region/window , and click on the app to set the recording region. Turn on System Sound as well. Webcam and Microphone are used to capture your face and voice. You can decide whether to turn them on or off based on your situation. When the meeting starts, click REC to begin recording it.

Tip : If you wish to record a meeting automatically, click Take Schedule and set it up. Then the meeting recorder will work spontaneously.

Step 3 : Preview and save recording

Whenever you want to stop Microsoft Teams meeting record, click the Stop button. Then you will be taken to the preview window. Play the meeting record with the built-in media player and click Save button if you are satisfied. The Clip tool is available to cut unwanted frames from the video.

You can also use it to record WebEx meetings , capture AnyMeeting conferences , and more.

Option 2: The Easiest Online Microsoft Teams Recorder

Sometimes, it is not convenient to install meeting recorder software. Vidmore Free Online Screen Recorder is the best option to record a meeting in Microsoft Teams.

Key Features of the Easiest Microsoft Teams Recorder Online

• Record a cloud meeting online.
• Free of charge with no ads or watermark.
• No recording length limit.

How to Record a Meeting in Microsoft Teams Online

Step 1 : When you intend to record a Microsoft Teams meeting, open a browser and visit https://www.vidmore.com/free-online-screen-recorder/. Press the Launch Free Recorder button and download the launcher. The online meeting recorder app is available no matter you are the host or participant.

Step 2 : Click the Display icon and choose a proper recording area size. If you want to add your reactions to the recording, turn on Webcam ; otherwise, disable it. Next, choose the audio source, such as System audio and Microphone .

Step 3 : Click the REC button on the launcher once the meeting initiates. Wait for the meeting to finish, and click the Stop button. Then download the recording to your hard drive.

How do I find recorded meetings in Microsoft Teams?

After recording a meeting in Microsoft Teams, it will be saved to Microsoft Stream. Go to the Chat tab on the left side bar in Microsoft Teams, and you can see all recorded meetings. If you want to download a recording, sign in Microsoft Stream, find it, and select download original video on the portal.

Does Microsoft Teams automatically record meetings?

You can only manually record meetings in Microsoft Teams without third-party tools. If you are afraid of forgetting it, look for a third-party meeting recorder, such as Vidmore Screen Recorder, and take a schedule. Then it will record your meetings automatically.

Are Microsoft Teams free?

The Microsoft Teams provides a free version. You can get unlimited chats, audio and video calls, 10GB file storage for entire team and 2GB personal storage for each member. However, it is only available to account without a paid commercial Office 365 subscription. If you need the full version and more storage, you can subscribe it from $5 per month.

This guide has told you three ways to record a meeting in Microsoft Teams. Sometimes, you have to save important meetings. The built-in record feature is available to the host. If you are a participant, Vidmore Screen Recorder is a good option to record Teams meeting. It is not only easy to use, but also able to record meetings secretly. More questions? Please feel free to leave your message below this post.

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