administrative specialist cover letter

12 Administrative Assistant Cover Letter Examples

Administrative Assistants are the backbone of any organization, adept at juggling multiple tasks, prioritizing, and ensuring everything runs smoothly. Similarly, your cover letter serves as the backbone of your job application, skillfully balancing your professional narrative, showcasing your ability to handle diverse responsibilities, and demonstrating your commitment to efficiency. In this guide, we'll explore the best cover letter examples for Administrative Assistants to help you to present a compelling case for your next role.

Cover Letter Examples

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The best way to start an Administrative Assistant cover letter is by grabbing the reader's attention immediately. Begin by addressing the hiring manager by name, if it's known. Then, introduce yourself and briefly mention the position you're applying for. You can also mention a notable achievement or experience that aligns with the job requirements. For example, "As an Administrative Assistant with over five years of experience in managing complex schedules and coordinating travel, I was excited to see your job posting for an Administrative Assistant." This approach shows that you're professional, experienced, and enthusiastic about the role.

Administrative Assistants should end a cover letter with a strong closing statement that reiterates their interest in the position and the value they can bring to the company. This could be something like, "I am excited about the opportunity to bring my unique skills and experience to your team and am confident that I can contribute significantly to your operations." Following this, it's important to express gratitude for the reader's time and consideration, such as, "Thank you for considering my application. I look forward to the possibility of discussing my candidacy further." Lastly, end with a professional closing and your full name. "Sincerely" or "Best regards" are commonly used closings. If you're submitting a digital copy, include your contact information below your name. This ending leaves a positive, professional impression and opens the door for further communication.

An Administrative Assistant's cover letter should ideally be about one page in length. This is a standard length that allows you to succinctly present your skills, experiences, and qualifications without overwhelming the reader. It's important to remember that hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point can increase the chances of it being read thoroughly. In terms of word count, aim for around 250 to 400 words. This should give you enough space to introduce yourself, explain why you're interested in the role and the company, and highlight your most relevant skills and experiences.

Writing a cover letter with no direct experience as an Administrative Assistant can seem challenging, but it's absolutely possible. Here's how you can approach it: 1. **Understand the role**: Research the role of an Administrative Assistant thoroughly. Understand the skills and qualities required for the job. This could include organizational skills, communication skills, proficiency in certain software, etc. 2. **Highlight transferable skills**: Even if you haven't worked as an Administrative Assistant before, you likely have skills from other jobs or experiences that are relevant. For example, if you've worked in customer service, you've likely developed strong communication and problem-solving skills. If you've worked in a fast-paced retail environment, you've likely honed your ability to multitask. Highlight these transferable skills in your cover letter. 3. **Show enthusiasm for the role**: Employers value candidates who are enthusiastic about the job. Express your interest in the role and the company, and explain why you're interested. This can help make up for a lack of direct experience. 4. **Provide examples**: Use specific examples to demonstrate your skills. For instance, if you're claiming to have strong organizational skills, provide an example of a time when you used these skills to achieve a positive outcome. 5. **Express willingness to learn**: If you don't have direct experience, showing a willingness to learn can be very appealing to employers. Make it clear that you're eager to learn and grow in the role. 6. **Keep it concise and professional**: Your cover letter should be no more than one page. Keep the tone professional, and proofread carefully to avoid any errors. 7. **Use the right format**: Start with a formal salutation, introduce yourself, explain why you're interested in the role and the company, highlight your relevant skills and experiences, and conclude with a strong closing statement. Remember, everyone starts somewhere. Even if you don't have direct experience, your unique combination of skills, experiences, and enthusiasm can make you a strong candidate for an Administrative Assistant role.

Related Cover Letters for Administrative Assistants

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Administrative Assistant Intern Cover Letter

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Administrative Specialist Cover Letter Examples & Writing Tips

Use these Administrative Specialist cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table Of Contents

• Administrative Specialist Example 1
• Administrative Specialist Example 2
• Administrative Specialist Example 3
• Cover Letter Writing Tips

Administrative specialists provide support to office workers by performing administrative tasks. This includes handling a variety of administrative duties like scheduling appointments, answering phones, sending emails, filing documents, and creating presentations.

To get a job as an administrative specialist, you need a well-written cover letter. Use these examples and tips to learn how to write an administrative specialist cover letter that will make hiring managers want to meet you in person.

Administrative Specialist Cover Letter Example 1

I am excited to be applying for the Administrative Specialist position at Topdown Accounting. I believe the job duties listed align well with my skills. You need someone who is highly organized and effective and who can remain positive and pleasant under strict deadlines. I believe my experience and education serves me well for this role.

In my previous capacity as a Staff Accountant at Crunchtime Accounting, I accurately maintained multiple ledgers within Quickbooks while self-managing multiple projects and learning new concepts regularly under deadlines. I was responsible for compiling the company’s financial statements for the purposes of providing it to the auditor. I acted as the liaison between the external audit team and the internal accounting department.

I have also worked in several customer service roles over the years prior to receiving my post-secondary education, allowing me to develop excellent communication and conflict resolution skills. I am proficient in accounting software including, but not limited to, MS Excel, Word, PowerPoint, and various other tax and accounting software.

Having worked on many teams and as a people-oriented person, I am very enthusiastic about the possibility to work with a diverse team while managing sole responsibilities as an Accountant. I welcome the opportunity discuss how my qualifications would be an asset to Topdown Accounting’s continued success. My resume is enclosed for your reference.

Administrative Specialist Cover Letter Example 2

I am writing in regards to the open Administrative Specialist position at your company. I am confident that I have the skills and qualifications that would make me the perfect candidate for the job.

For the past three years, I have worked as an administrative specialist for a variety of companies. In this time, I have developed an extensive skill set that would be perfect for this position. My organizational skills, attention to detail, and ability to stay calm under pressure are just a few of my strengths that would be perfect for this role.

In addition to my administrative skills, I have a strong background in customer service. I pride myself on my ability to provide excellent customer service, and I have received positive feedback from clients and co-workers alike. I am confident that I would be able to provide the same level of customer service to your company.

I am eager to discuss this position further with you and would welcome the opportunity to come in for an interview. Thank you for your time and consideration.

Administrative Specialist Cover Letter Example 3

I am writing to express my interest in the Administrative Specialist position that is currently available at your company. I have been working as an administrative assistant for the past five years and have gained a great deal of experience in the field.

I have worked in a variety of different industries, including healthcare, education and business. I have also had the opportunity to work with a number of different people, which has helped me develop my interpersonal skills. I believe that these experiences have made me a more well-rounded professional and have given me the ability to adapt to new situations quickly.

One of my greatest strengths is my attention to detail. I pride myself on being able to complete any task efficiently and accurately. I am also very comfortable using computers and other office equipment. I am confident that I would be able to learn any programs that you require me to use quickly.

I am very interested in this position because it offers me the chance to work in a corporate environment. I feel that my background would make me a valuable asset to your company. I am also very interested in working with your team and helping you achieve your goals.

I would appreciate the opportunity to meet with you in person so we can discuss how my skills and experience could benefit your organization. Thank you for your time and consideration.

Administrative Specialist Cover Letter Writing Tips

1. show your skills.

Administrative specialists need to be able to handle a variety of tasks, so it’s important to list the specific skills you have that will be valuable in this role. Some examples of skills that could be mentioned in your cover letter include:

• Strong communication and interpersonal skills
• Ability to handle multiple tasks simultaneously
• Expertise in Microsoft Office Suite
• Familiarity with customer service software

2. Customize your cover letter

Administrative specialist positions are highly sought-after, so it’s important to make your application stand out. One way to do this is by tailoring your letter specifically to the company you’re applying to. For example, if you see that the company is looking for someone with experience in customer service, be sure to mention any relevant experience you have.

3. Highlight your organizational skills

One of the most important skills for an administrative specialist is being able to stay organized. Mention any awards or accolades you’ve received for your organizational skills, and give specific examples of how you’ve helped keep an office running smoothly in the past.

4. Proofread your cover letter

Just like with any other position, it’s important to proofread your cover letter for mistakes. Typos and errors can make you look unprofessional and can cost you the job.

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Administrative Specialist Cover Letter Examples

A great administrative specialist cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following administrative specialist cover letter example can give you some ideas on how to write your own letter.

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Cover Letter Example (Text)

Sabrea Cheman

(791) 169-2332

[email protected]

Dear Tressia Capellupo,

I am writing to express my interest in the Administrative Specialist position at Randstad USA as advertised. With five years of dedicated experience in administrative roles, and a proven track record of success in supporting team efficiency and office management, I am confident in my ability to contribute effectively to your team and help achieve the company's goals.

At my previous position with Robert Half International, I honed my skills in a fast-paced, dynamic environment where multitasking and prioritizing were key to success. I was responsible for a wide range of administrative duties including scheduling, correspondence, data entry, and the coordination of meetings and events. My role required a high level of discretion and attention to detail, as I managed sensitive information and supported a team of professionals. I am proud of my ability to maintain organization and efficiency, even under tight deadlines.

I have always been committed to continuous improvement and have consistently sought out opportunities to enhance my skills and contribute to the workplace. I am proficient with a variety of office software, including Microsoft Office Suite and administrative management systems, and I am adept at quickly learning new programs as required.

I am particularly excited about the opportunity to bring my expertise to Randstad USA, a company known for its commitment to excellence and innovation. I am eager to bring my strong organizational skills, proactive approach, and dedication to supporting the needs of your team. I am confident that my background and enthusiasm for the role make me a strong candidate to join your esteemed company.

Thank you for considering my application. I look forward to the opportunity to discuss how my experience and skills will be beneficial to Randstad USA. I am hopeful for the chance to contribute to your team's success and grow within your company.

Warm regards,

Related Cover Letter Examples

• Administrative Office Manager
• Administrative Services Manager
• Administrative Office Assistant
• Administrative Law Judge
• Administrative Assistant
• Administrative Associate

Administrative Specialist Cover Letter Example

Want to create a great impression on the Hiring Manager? Use our Administrative Specialist Cover Letter ! We have related resume writing tips and a Career Resource Guide that will help you through the job hunt.

An Administrative Specialist job title is commonly associated with an administrative assistant or Secretary, but these specialists shoulder additional responsibilities such as administering and managing special projects, delegating tasks, and managing events.

• Cover Letters
• Office & Administrative

What to Include in a Administrative Specialist Cover Letter?

Roles and responsibilities.

Certain core duties mentioned on the Administrative Specialist Cover Letter include taking responsibility for the office operations, ensuring timely completion of work, answering phone calls , updating records, maintaining filing systems, drafting official correspondence, ordering office supplies, making travel arrangements , facilitating communication between clients and departments, organizing and attending meetings and providing information to clients.

Education & Skills

Sample Cover letters for Administrative Specialist often highlight the following sought-after skills and qualifications–

• Organization and planning skills.
• Knowledge of administrative procedures.
• Accuracy and detail orientation.
• Time management and multitasking.
• Work prioritization.
• Computer proficiency.
• Integrity and writing skills.
• Organizational abilities.

Administrative Specialist Cover Letter Example (Text Version)

Dear Mr./Ms.,

Following the fact that (Company Name) is a true leader in providing customer services in Seattle, I am overwhelmed and would like to apply for the Administrative Specialist role that was advertised on Craigslist. As I believe my qualifications and academic background align perfectly with your job description, and to express my interest I am enclosing this resume for your consideration.

With more than 8+ years of immense experience in providing administrative support, I have been successful and efficient in handling multiple office operations at (Previous company Name). During my tenure, I have proven my abilities time and again by overseeing challenging and complex administrative operations while ensuring the organizations’ objectives are maintained and the day-to-day office functions are operating efficiently.

I would like to highlight the following core strengths and experiences of mine, to give you an idea of what I can offer to (Company Name)

• Managed and conducted several meetings, and scheduled travel arrangements for the upper management and the Director, apart from providing materials used in presentations.
• Performed complicated statistical calculations using a variety of promotional tools throughout my 8 years of service working in various capacities.
• Proficient with computer software programs, including MS Office, and so forth that enabled me to execute my duties fast, and with utmost accuracy.
• Supported exclusively 20 senior-level employees with an extensive range of administrative functions including calendar management, document processing, records management, correspondence, and travel arrangements.
• Demonstrated editorial talents and facilitated efficient communication between multiple departments.

I firmly believe that my skills in general office administration are finely honed, and my additional skills will readily translate into whichever environment I work for. I would like to meet with you so that I can offer more insight into my qualifications.

Thank you for your time and consideration.

Sincerely, [Your Name]

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Administrative Cover Letter Samples & Examples That Worked in 2024

How to build a job-winning administrative cover letter

In the dynamic world of business, administrative professionals are the unsung heroes, the masters of organization, the wizards of scheduling, and the warm welcome that brightens any office's day.

As you embark on crafting your cover letter for that dream administrative job, let your superpowers shine through. Showcase your skills, experience, and enthusiasm that make you the perfect fit for this pivotal role in keeping the gears of the business turning smoothly and efficiently.

In this guide, we'll teach you 5 key steps to writing an administrative cover letter. Keep reading to learn all about:

• Crafting a killer administrative cover letter header & headline
• Using a personalized greeting on your cover letter
• Writing an attention-grabbing cover letter introduction
• Showing your professional value in an administrative cover letter
• Ending your cover letter with a powerful closing statement

Still looking for a job? These 100+ resources will tell you everything you need to get hired fast.

1. Craft a killer administrative cover letter header & headline

The beginning of your cover letter should always be comprised of 2 main parts:

• The Header: The header of a cover letter will contain all necessary contact and mailing information for both you and the employer.
• The Headline: The headline is a brief one-sentence and one-line statement that hooks the reader’s attention, similar to a headline you would see on a news story.

Each of these elements should be kept short and sweet, taking up only the first quarter of space on your cover letter. Below is a breakdown of how to properly format a header and write a compelling headline:

Formatting the header

When writing a header, include 3 lines of text in the top left-hand corner of your cover letter. These lines of text should contain:

• Line 1: The company name and department you are applying to
• Line 2: Your full name and professional title
• Line 3: Your contact information (phone number, email address, etc.)

Here's an example of an effective cover letter header

To: The Coca Cola Company, Administrative Department

From: John Doe , Administrative Professional (123) 456-7890 | [email protected] | linkedin.com/in/john-doe

Writing the headline

Formatting your cover letter headline is easy with the right approach. You should always use a keyword related to the position, an eye-catching number or trigger word , a powerful adjective , and a promise .

Here's an example and breakdown of an administrative cover letter headline

3 Key Reasons Why I Am the Perfect Administrative Professional for Your Company

Trigger Word/Number : 3 Key Reasons Keyword: Administrative Professional Adjective: Perfect Promise: “for Your Company” – this shows you are committed to using your talents specifically for their needs

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2. use a personalized greeting on your administrative cover letter.

One of the best ways to not only grab employers’ attention but also show your own attention to detail and level of commitment is to use a personalized greeting to start your cover letter with.

Rather than writing “To Whom It May Concern,” instead you should research the exact name of the hiring manager or department head you are submitting your application to.

In the event that you cannot uncover who will be reviewing your application, opt instead for saying:

 To the [Company Name] Team

To the [Company Name] Hiring Manager

3. Write an attention-grabbing introduction for your administrative cover letter

The first paragraph of your cover letter is arguably the most important, as this is where you will highlight your best attributes to grab the reader’s attention and compel them to read further.

While you should aim to keep your introduction short – ideally between one to three sentences – you should also try to include the following information:

• A brief overview of your professional history and goals
• A statement on why you are enthusiastic about applying to this company
• A mutual acquaintance (when possible)

Here's an example to help demonstrate how to write an administrative cover letter introduction

To the [Company Name] Hiring Manager,

I am an Administrative Manager with more than 8 years of experience working in legal offices. After speaking with your Marketing Specialist, Jane Doe, it is clear to me that your company’s passion for civil justice matches my own professional dedication to the cause.

In this example, the applicant clearly lists their title and years of experience. They add an extra layer of effectiveness by directly naming a person within the company they know and have spoken with, giving the reader an immediate professional reference.

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4. Show your professional value in an administrative cover letter

After you have written your introduction, it is time to provide more in-depth insights into who you are as an administrative professional. The body of your cover letter should contain two to three additional paragraphs detailing why you are a great fit for the company and vice versa.

When writing these paragraphs, aim to answer the following questions:

• What excites you about working at this company?
• What do you hope to learn from working at this company?
• What accomplishments or qualifications make you stand out as an applicant?
• What key skills do you possess that are relevant to the position?

As you list out different accomplishments in your cover letter, make sure to use specific and quantifiable details that convey the professional value that you can contribute to the company.

Here's an example of how to describe accomplishments in a cover letter

In my previous role as an administrative assistant at ABC Company, I took the initiative to implement a new digital filing system, reducing paper usage by 40% and significantly improving document retrieval time. This improvement not only saved the company money on paper and printing costs but also enhanced overall office efficiency.

Additionally, I was entrusted with managing the executive's calendar and successfully coordinated complex schedules, resulting in a 15% decrease in scheduling conflicts and ensuring smooth operations for important meetings and events.

My ability to prioritize tasks and maintain a high level of accuracy has been recognized by receiving commendations from supervisors and colleagues alike. I am excited to bring my proactive approach and strong organizational skills to contribute to the success of [Company Name].

5. End your administrative cover letter with a powerful closing statement

The final component of your administrative cover letter is the closing statement.

A well-written closing statement should be between one to two sentences in length. Within this statement, you should include the following information:

• An enthusiastic sentence saying you are looking forward to hearing from them
• An additional sentence stating you will follow up, including how you will contact them or how they can contact you
• A formal sign-off

Altogether, these parts should look similar to the following example

I am eager to get in touch with your team to discuss how I can apply my administrative passions and expertise to support your business. To express my continued interest in this position, I will be available every workday between 12 p.m. to 3 p.m. for the next month to speak with you directly via call, virtual meeting, or in-person interview. You may reach me at (123) 456-7890.

Warm Regards,

[Applicant Name]

If you have ever wondered how a cover letter differs from a resume, this article will tell you everything about the key differences between the two .

Martin Poduška

Martin is a resume expert and career advice writer at Kickresume. In his five years at Kickresume, he has written hundreds of in-depth, painstakingly researched resume advice articles and, as chief editor, he has also edited and revised every single article on this website. Tens of thousands of job seekers read Martin’s resume advice every month. He holds a degree in English from the University of St Andrews and a degree in Comparative Literature from the University of Amsterdam .

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Administrative Support Specialist Cover Letter Example

Writing a cover letter is a critical part of the job application process. As an administrative support specialist, you’ll need to present a persuasive case for why you are the best candidate for the role. This guide provides you with tips and advice on how to create a compelling cover letter that will help you stand out from the competition. Additionally, an example cover letter for an administrative support specialist position is included that you can use as a template for your own letter. Use this guide to ensure your cover letter is professional, organized, and effective.

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Administrative Support Specialist Cover Letter Sample

Dear [Hiring Manager],

I am writing to apply for the Administrative Support Specialist position at [Company Name], as recently advertised on [Job Board].

I have a strong background in providing administrative support and have been working in this field for over five years. During this time, I have learned a multitude of skills that would be beneficial to your team.

I am highly organized and detailed- oriented with a meticulous eye for accuracy. I also have excellent communication skills and have experience in coordinating and scheduling events, preparing reports, and taking meeting minutes. I am comfortable with a variety of computer software and have experience working with programs such as Microsoft Office and QuickBooks.

I am a team player and can easily adapt to new environments. I am confident that I would be an asset to the team and would enjoy the opportunity to help your company grow and succeed.

I have attached my resume for your review. I welcome the opportunity to discuss my qualifications further in a personal interview.

Thank you for your time and consideration.

[Your Name]

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What should a Administrative Support Specialist cover letter include?

A well- crafted cover letter is an essential part of any job application. As an Administrative Support Specialist, your cover letter should showcase your skills and experience, as well as your enthusiasm for the position.

When writing an Administrative Support Specialist cover letter, make sure to include the following:

• An introduction: Start your letter by introducing yourself and clearly stating the position you are applying for.
• Relevant skills and experience: Highlight the skills and experience that are relevant to the role. Think hard about the key competencies that you can bring to the job, and include examples to back up your claims.
• Your enthusiasm: Demonstrate your enthusiasm for the role and explain why you are the ideal candidate. Show that you are passionate about the position and excited to join the team.
• Closing statement: End your letter with a strong closing statement that expresses your desire to be invited in for an interview. Provide a way for the employer to contact you, either by phone or email.

By including the above points in your cover letter,you can show an employer that you have the right skills and experience to excel in the role of Administrative Support Specialist. Good luck!

Administrative Support Specialist Cover Letter Writing Tips

Writing a cover letter for an Administrative Support Specialist role can be a challenge without the proper guidance. Here are some tips to help you create a cover letter that will stand out and help you secure the position.

• Use a professional and concise format. Include a salutation, followed by your qualifications and expertise, and conclude with a strong call to action.
• Explain why you are interested in the position and the company. Demonstrate that you have researched the company and are genuinely interested in its mission and values.
• Highlight your skills and qualifications. Make sure to emphasize any experience or qualifications that make you stand out from the competition.
• Include details about your past experience. Show how your skills and experience will be beneficial to the company and how you can contribute to its success.
• Tailor the letter to the individual employer. Make sure to use the company name, knowledge of the company’s culture, and even the hiring manager’s name if you know it.
• Show your enthusiasm. Include special qualifications, such as computer skills, attention to detail, and willingness to go above and beyond the job description.
• Conclude the letter with a call to action. Ask the hiring manager to contact you to set up an interview or to discuss your qualifications.

By following these tips, you can create a cover letter that will help you stand out from the competition and give you the best chance of landing the job as an Administrative Support Specialist. Good luck!

Common mistakes to avoid when writing Administrative Support Specialist Cover letter

Writing a cover letter as an administrative support specialist can be a challenge, as there are many complex steps and considerations to take into account. However, following certain guidelines and avoiding certain common mistakes can make the process easier and help you get the job you’ve always wanted.

Here are the most common mistakes to avoid while writing an administrative support specialist cover letter:

• Not doing research: Researching the company and position you’re applying for is an important step in composing your cover letter. You should gain an understanding of the company’s mission, vision, and values before you begin to write your cover letter.
• Not tailoring the cover letter: Generic cover letters are often overlooked. You should tailor your cover letter to the position and organization you’re applying for to make yourself stand out from the competition.
• Not emphasizing your skills: It’s important to highlight the skills that make you a great candidate for the position in your cover letter. Emphasize the skills you’ve acquired as an administrative support specialist and how they are relevant to the job you’re applying for.
• Not proofreading: It’s essential to proofread your cover letter for any typos or grammatical errors before submitting it. You don’t want to give the impression that you lack attention to detail.
• Not following instructions: Make sure to follow the specific instructions given in the job listing. If they ask for a certain length or format, make sure to adhere to these instructions.

By avoiding these common mistakes, you can craft an effective administrative support specialist cover letter that will help you stand out from the competition.

Key takeaways

Writing a cover letter for an administrative support specialist position can be difficult. It’s important to showcase your skills and experience, as well as your enthusiasm for the job. Here are some key takeaways for writing an impressive administrative support specialist cover letter:

• Highlight the relevant skills and experience you have that make you a good fit for the position. Focus on the qualities and qualifications mentioned in the job description.
• Showcase your knowledge of the company you are applying to. Research and mention the company’s values, goals, and history and how your skills and experience can contribute to their success.
• Demonstrate your commitment to the position by providing examples of how your work has benefited past employers.
• Show your enthusiasm by expressing your interest in the position and how the job would be a great opportunity for your career.
• Keep your cover letter concise and to the point. Avoid repeating information that is already on your resume.
• Proofread your cover letter carefully to ensure accuracy.

By following these tips, you can create an impressive administrative support specialist cover letter that will help you stand out from the competition.

Frequently Asked Questions

1.how do i write a cover letter for an administrative support specialist job with no experience.

Writing a cover letter for an administrative support specialist job with no experience can be a challenge. However, it’s still important to showcase your skills, knowledge, and enthusiasm for the position. Start by introducing yourself and explain why you’re interested in the role. Highlight any transferable skills and experiences you have that make you a great fit for the role. Be sure to focus on your communication, efficiency, and organizational skills. End your letter by thanking the employer for considering you for the position and provide contact information in case they want to reach out and ask additional questions.

2.How do I write a cover letter for an Administrative Support Specialist job experience?

If you have experience as an administrative support specialist, focus on highlighting your most relevant accomplishments and experiences in your cover letter. Start by introducing yourself and explain how your experience makes you a great fit for the role. Discuss any relevant certifications or courses you’ve completed, and provide examples of how you have gone above and beyond in past positions. Make sure to emphasize your communication and problem- solving skills. End your letter with a reminder of your interest in the role and provide contact information if employers have additional questions.

3.How can I highlight my accomplishments in Administrative Support Specialist cover letter?

When highlighting your accomplishments in an administrative support specialist cover letter, focus on experiences that demonstrate you have the skills needed for the job. Showcase any awards you have won, certifications you’ve completed, and any successful projects you’ve worked on. Make sure to provide specific examples of how you have gone above and beyond in past positions, such as automating processes or streamlining systems.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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Administrative Specialist Cover Letter Sample

If you are looking for a cover letter that will impress potential employers, you need to check out our guide today. Our guide includes the best tips for creating a cover letter that will impress potential employers, as well as advice on how to stand out from the competition. You will learn everything you need to know to create a powerful and persuasive administrative specialist cover letter that will help you land your dream job. So, don't wait any longer – check out our guide today and start landing the jobs you want!

Dear [Hiring Manager], I am writing to express my interest in the position of Administrative Specialist at [Company Name]. With over six years of experience in the administrative field, I believe I have the right skills and experience to be an asset to your team. As an Administrative Specialist, I am responsible for carrying out a range of duties to ensure efficient and effective operations. My experience includes providing support to various departments, scheduling meetings, creating and updating databases, and performing other administrative tasks. I am also proficient in using Microsoft Office Suite and other programs to ensure that all tasks are completed accurately and on time. I am well organized, detail-oriented, and a quick learner. I am also a strong communicator with the ability to work with a variety of people in a team environment. I am committed to delivering high-quality work and I am confident that I can bring the same level of excellence to the Administrative Specialist role. I am excited about the opportunity to join your team and contribute to the growth of [Company Name]. I look forward to learning more about this position and discussing how my skills and experience can be of benefit to you. Thank you for your time and consideration. Sincerely, [Your Name]

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3 Smashing Administrative Assistant Cover Letter Examples

Posted by CV Nation on May 25, 2021

The definitive guide to writing an administrative assistant cover letter, with 3 admin assistant cover letter samples and everything you need to know to write a great cover letter for administration jobs.

Preparing a cover letter for an administrative assistant job that makes a positive impact isn’t an easy task. How do you communicate your value to recruiters and make yourself stand out from the crowd in just one page?

With an average of 118 people applying for each available job , your cover letter is your first, and possible only, chance to show recruiters why you’re the right person for the job.

But don’t fret.

This guide will show you exactly how to write a great cover letter for administrative assistant jobs. We’ll show you how to structure your admin assistant cover letter and present your skills, experiences and qualifications in the most effective way.

This guide also includes a cover letter sample for entry level administrative assistants/administrative assistants with no work experience.

How to Structure Your Administrative Assistant Cover Letter

When writing a cover letter for a job, it’s always beneficial to use a specific structure. This will give you a roadmap to follow and ensure you sell yourself as effectively as possible.

So feel free to follow CV Nation’s cover letter structure.

1. Introduction

2. overview of experience and expertise, 3. key selling points, 5. key skills, 6. ending and call to action.

Let’s take a look at these six steps in more detail.

Start your cover letter with a professional introduction, briefly explaining who you are and the position you are applying for.

Follow this with an outline of your experience and expertise, showing why you’re a good candidate for the job and how your experience aligns with the requirements of the job.

Of course, for administrative assistants, this is where you can highlight your administrative experience.

Focus on your key selling points and what makes you stand out.

For example, have you been recognised for improving administrative processes? Have you got a reputation for reducing costs or improving efficiency in office environments?

Identify your key selling points and ensure to highlight them in your cover letter.

When writing a cover letter for admin assistant jobs, it’s important to do your research. This will enable you to tailor your cover letter to the company you’re applying to.

Take a look at the administrative assistant cover letter templates in this guide. Note how research has allowed the cover letters to be tailored to the companies, resulting in unique, personal letters that make a connection with the reader.

Draw attention to a number of your key skills. Provide examples of times you’ve used the skills to achieve success.

Consider using bullet points to draw attention to your skills, and provide examples of times you have used your skills to achieve success.

End your cover letter with a clear call to action. A call to action refers to the action you want the reader to take. When applying for jobs, your call to action will most likely ask the reader to get in touch with you regarding your job application.

Administrative Assistant Cover Letter Example

Skills for Administrative Assistant Cover Letters

As we mentioned earlier, it’s important to showcase your key skills in your cover letter.

Here, we list the five most sought-after skills for administrative assistants and explain how to show them on your cover letter.

1. Organisation

Without good organisation, offices don’t operate efficiently.

As such, it’s beneficial to highlight your organisation skills on your cover letter (if you do in fact possess good organisation skills, of course).

How do you show your organisation skills on your cover letter?

Touch on how you used your organisation skills to get results as an administrative assistant. For example, this may include restructuring a filing system or implementing new scheduling software.

If you can show how your organisation skills led to positive outcomes, you’ll make a positive impact on recruiters.

2. Attention-to-Detail

Administrative assistants perform a range of daily tasks that require a high level of accuracy, such as scheduling bookings, completing reports and making appointments. To ensure these tasks are completed accurately, attention-to-detail is essential.

How you show your attention-to-detail on your cover letter?

The way your cover letter is written, formatted and presented can indicate your level of attention-to-detail. If you submit your cover letter with typos, spelling errors and inconsistent formatting, recruiters may envision the writer to be someone who lacks attention-to-detail.

So it’s important to ensure your cover letter is void of mistakes and professionally written.

3. Communication

Admin assistants engage with many different people on a regular basis, including colleagues, internal departments, suppliers and other companies.

To ensure the smooth-running of daily operations, administrative assistants should be comfortable communicating with people at all levels and from all backgrounds.

How do you show your communication skills on your cover letter?

As with attention-to-detail, the way your cover letter is written can speak a lot about your communication skills.

When you’re writing a cover letter, you’re communicating with the reader. So ensure your cover letter is well-written and uses engaging language.

4. Problem-Solving

Administrative Assistants are often the first point of call for problems. Whether it’s problems with schedules, incorrect paperwork or changes to events, admin assistants need to be ready to provide swift resolutions to arising problems.

How do you show your problem-solving skills on your cover letter?

The best way to highlight your problem-solving skills on your cover letter is to provide examples of times you have overcome problems and achieved positive results.

5. IT and Technology

IT, technology and software play a big role in the daily work of an administrative assistant. In fact, the majority of tasks performed in offices are carried out via IT and technology.

Specific technical requirements for admin assistants vary from job to job. Common requirements include Microsoft Excel, Microsoft Word and internal systems.

How do you show your IT and technology skills on your cover letter?

Dedicate a few lines to explaining your technical/IT proficiency. Simply state which systems and software packages you’re adept with to show recruiters that you’re ready to jump straight into the job.

Before writing your cover letter, ensure to research the company you’re applying to. By researching the company, you can tailor your cover letter to the job and show how you’re aligned with the company’s values and culture.

This also shows that you genuinely care about working for the company, rather than bulk distributing cover letters to many different employers.

Study the administrative assistant cover letter templates in this guide and note how research makes the letters personal and unique.

How to Write an Administrative Assistant Cover Letter with No Experience

If you’ve got no experience in administration, the key is to focus on your transferable skills and related experiences.

For example, have you got experience corresponding with vendors over the telephone? Or have you carried out administrative tasks while organising groups at university? Try to identify such skills and experiences that are relevant to administration, and focus on them in your cover letter.

If you’ve undertaken any administration-related work on a voluntary or free basis, highlight this on your cover letter to showcase your administrative experience.

Here is an example of an administrative cover letter for someone with no experience:

Administrative Assistant Cover Letter Example (No Experience)

Further Tips for Your Administration Assistant Cover Letter

How should you format your administrative assistant cover letter for emails.

When sending your cover letter by email, the letter should be formatted slightly differently.

The key difference is that you don’t need to include your address at the top of the letter as you do with hard copies of your cover letter. Instead, simply include your email address and contact number under your name at the end of your cover letter.

Here is an example:

‘Your sincerely,

Email: [email protected]

Tel: +44 (0) 123 4567 890

Furthermore, when sending cover letters by email, you should not insert your name at the top of the email, as you would in a document.

Salutations

If you know the name of the person who will be reading your cover letter, use the salutation ‘Dear [Name]. If you don’t know their name, use the salutation ‘Dear Sir/Madam’ or 'Dear Recruitment Team'.

Cover letters for those in Britain should end with ‘Yours sincerely’ if using ‘Dear Name’ or 'Dear Recruitment Team'. If you’re using ‘Dear Sir/Madam’, end your letter with ‘Yours faithfully’.

In the United States, end your letter with either ‘Yours faithfully’ or ‘Yours truly’.

State That Your CV is Enclosed

If you’re submitting your cover letter alongside your CV, it’s appropriate to inform the reader that your CV is attached.

Stating that your CV is enclosed couldn’t be easier. Simply insert ‘Enc.: CV’ under your name at the end of your cover letter.

Word or PDF?

When attaching or uploading your cover letter, should you use Word or PDF format?

Attach your cover letter in PDF format. Unlike Word format, PDF maintains its shape on all devices, ensuring your cover letter doesn’t become unreadable.

Hopefully you’ve found this administrative assistant cover letter guide helpful.

For further help with your administrative assistant job search, view our guide to admin assistant job interviews . This guide includes 20 of the most common administrative assistant job interview questions and example answers.

Don’t forget to ensure your CV is fine-tuned before you send off your applications. If you need help with your CV, check out our ultimate guide to writing a CV , which includes 27 CV templates.

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