should cover letters be signed

How to Sign a Cover Letter (With 70+ Signatures)

Introduction.

The job application process can be stressful, and one question that many job seekers find themselves asking is, "Should I sign my cover letter?" In this comprehensive guide, we'll explore the history of signing documents, the pros and cons of signing a cover letter, and the psychology behind signed cover letters. Our aim is to help you make an informed decision on whether to sign your cover letter and how to do it professionally.

Signing a cover letter can demonstrate professionalism and attention to detail, making a positive impression on potential employers. Although it is not strictly required, it can set you apart from other applicants and show that you have taken the time to personalize your application.

The History of Signing Documents

Understanding the history of signing documents can provide context for the modern job application process and the relevance of signed cover letters. Historically, signatures were used for authentication and agreement, and people signed documents to confirm their identity or consent to the terms of a contract. This practice dates back to ancient civilizations, where rulers and officials would use seals or other unique marks to authenticate written records.

As technology evolved, the transition from physical signatures to electronic signatures began. Today, electronic signatures are widely accepted and legally binding in many countries. The role of signatures in the job application process has also evolved, with many job seekers now submitting electronic cover letters and resumes. However, the history of signing documents and the perceived importance of signed cover letters remain relevant, as they can demonstrate a level of formality and personal touch that hiring managers may appreciate.

The Psychology Behind Signed Cover Letters

The impact of a signed cover letter on hiring managers can be better understood by examining the psychology behind the perception of signed documents. One study published in Psychology Today found that signatures can convey a sense of trustworthiness and commitment. By signing your cover letter, you are essentially putting your name behind your words and expressing your genuine interest in the position.

A signed cover letter may also help establish a personal connection between the applicant and the hiring manager. As mentioned in Authors Cast , using a professional sign-off followed by your full name can create a sense of authenticity and sincerity. This personal touch can make your application more memorable and help you stand out from other candidates.

However, it's important to consider potential negative psychological effects of a signed cover letter. For example, if your signature is illegible or overly casual, it may give the impression that you lack professionalism or attention to detail. To maximize the positive psychological impact of a signed cover letter, ensure that your signature is clear, professional, and consistent with the tone of your application.

How to Sign a Paper Cover Letter

Properly signing a paper cover letter can demonstrate professionalism and attention to detail. Follow these steps to ensure that your signature adds value to your application:

Placement : Your signature should be placed at the end of your cover letter, after your closing statement. Leave a space between your closing statement (e.g., "Sincerely" or "Best regards") and your signature to give your signature room to stand out.

Professional sign-off : Use a professional closing statement, such as "Sincerely," "Best regards," or "Yours faithfully," to set the tone for your signature. Avoid overly casual or informal sign-offs, which may give a negative impression.

Pen and ink color : According to Modern Fuel , it's best to use blue or black ink for signing documents, as these colors are considered professional and easy to read. Blue ink is often preferred, as it can help your signature stand out from the rest of the black text on your cover letter.

Size and legibility : Your signature should be large enough to be easily read, but not so large that it dominates the page. Legibility is key; if your signature is difficult to read, it may give the impression that you lack attention to detail.

Neatness : Sign your cover letter neatly and cleanly, avoiding any smudges or ink blots. This demonstrates care and professionalism, reinforcing the positive impression you want to make on potential employers.

Common Concerns and Misconceptions

Addressing common concerns and misconceptions about signing cover letters can help job seekers make informed decisions and avoid potential mistakes.

Formality : Some job seekers worry that signing a cover letter may appear too formal. While it's true that a signature can add a level of formality, it's important to consider the specific job application and industry. In more traditional or conservative industries, a signed cover letter may be expected and appreciated. In more casual settings, a typed name may suffice.

Necessity : There's a misconception that signing a cover letter is no longer necessary due to electronic submissions. While it's true that electronic submissions have become more common, signing a cover letter (even electronically) can still convey professionalism and attention to detail.

Adapting to the job application and industry : The decision to sign your cover letter should be based on the specific job application and industry. If you're unsure whether a signature is expected or appropriate, research the company culture and industry norms to make an informed decision.

Consequences of not signing : Not signing a cover letter when it's expected can make your application appear incomplete or careless. However, in many cases, a missing signature is unlikely to be a deal-breaker. It's more important to focus on creating a well-written, tailored cover letter that highlights your skills and experience.

When a signature may not be required but could be beneficial : In some cases, a signature may not be strictly required, but including one can still make a positive impression. If you're unsure whether to sign your cover letter, consider the potential benefits of demonstrating professionalism and attention to detail, and weigh these against any potential drawbacks.

Signature Examples in Cover Letters

It's important to sign your cover letter with a suitable closing that reflects your level of professionalism and aligns with the company's culture. Below are examples of professional and appropriate signatures:

Example 1: Simple and Classic

This approach is straightforward and appropriate for any professional context.

Sincerely, John Doe

Example 2: Respectful and Formal

This sign-off conveys a high degree of formality and respect, suitable for traditional industries or companies.

Yours faithfully, Jane Smith

Example 3: Courteous and Personal

This closing adds a touch of personal warmth while still maintaining a professional tone.

Best regards, Robert Johnson

Example 4: Warm and Professional

This closing is slightly less formal, but still conveys respect and professionalism, making it suitable for many modern businesses.

Kind regards, Emily Davis

Example 5: Professional and Polite

This closing demonstrates a high level of respect and formality, making it a safe choice when you are unsure of the company's expectations.

Respectfully, Samuel Johnson

Remember, it's important to match the formality of your sign-off with the company's culture and the nature of the role you are applying for. These signatures are professionally acceptable and can be adapted to most situations, making them excellent choices when signing your cover letter.

Full List Of Signatures For A Cover Letter

In a professional setting, the way you close your cover letter can leave a lasting impression on the hiring manager. It's an opportunity to exude professionalism and reflect your personal style. To help you leave a positive and memorable impression, we've compiled a list of 70 professional cover letter signatures. These range from traditional closings starting with "Best Regards" and "Sincerely," to more unique ones like "Yours in Faithful Service" and "In Earnest Hope". Remember, it's essential to match the tone and formality of your signature with the culture of the company and the role you're applying for.

Choose the signature that best aligns with your personal style and the tone set in your cover letter. Whether you opt for a traditional closing or decide to stand out with something a bit more unique, this list offers a wide range of options to suit every professional context.

Best Regards
Warm Regards
Kind Regards
With Appreciation
Yours Truly
Respectfully
Best Wishes
Yours Respectfully
With Gratitude
Sincere Regards
Many Thanks
Yours Sincerely
Thanks in Advance
Yours in Service
With Thanks
Yours With Gratitude
Sincere Thanks
Yours in Partnership
Appreciatively
Sincerely Yours
Faithfully Yours
In Gratitude
Respectfully Yours
Wishing You Well
Yours in Gratitude
With Respect
Thanking You
With Warmth
Thank You for Your Consideration
Best to You
Yours in Appreciation
Cordially Yours
In Kindness
Thank You for Your Time
With Sincerity
Warmly Yours
With Best Wishes
Warmest Regards
Looking Forward
With Anticipation
In Anticipation
Yours Eagerly
With Assurance
Yours Hopefully
Best Regards to You
Wishing You the Best
Yours Expectantly
In Respectful Anticipation
Regards to You
In Hopeful Expectation
With High Hopes
Yours in Hope
Hopeful Regards
Yours in Anticipation
With Great Expectation

Signing a cover letter can demonstrate professionalism and attention to detail, making a positive impression on potential employers, although it is not strictly required. Throughout this article, we've explored the history of signing documents, the pros and cons of signing a cover letter, the psychological impact of signed cover letters on hiring managers, and best practices for signing both paper and electronic cover letters. We've also addressed common concerns and misconceptions about cover letter signatures.

As you consider whether to sign your cover letter, remember to weigh the potential benefits and drawbacks, and consider the specific job application and industry. Ultimately, the decision to sign your cover letter is up to you, but understanding the factors at play can help you make an informed choice.

We encourage you to share your experiences and ask any questions you may have in the comments below. Good luck with your job search, and may your cover letter – signed or unsigned – help you secure the position you desire!

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Career Planning
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Cover Letters

How to Sign a Cover Letter (With Signature Examples)

Do You Need to Sign a Cover Letter?
Sign Uploaded or Printed Cover Letters
Cover Letter Signatures Examples
Signatures If You're Emailing
Signature Examples for Emails

Which Email Address to Use

How to add a digital signature, need more cover letter help.

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When writing a cover letter to include with your resume, it's important to pay attention to every detail, since you only get one chance to make that first impression. So, what exactly should you include in your signature when you're writing your cover letter to apply for a job?

It varies, depending on how you apply for the position. The format and information included in your signature will change according to whether you are mailing, uploading, or emailing your cover letter document.

Does Your Cover Letter Need a Written Signature?

When distributing your cover letter online by emailing it or uploading it onto a company’s web portal, it is not necessary to hand sign your cover letter. Employers don’t expect to see your handwritten signature on your cover letter. You could add a scanned image of your signature to your document, but it is optional and not required.

How To Sign an Uploaded or Printed Cover Letter

Uploaded Letter: If you're uploading your cover letter to a job site, your signature will simply include an appropriate closing phrase and your full name. Place a comma after your close, such as Best, or Sincerely yours, and then insert your name in the line below.

Use a formal business-style letter format that includes a heading, salutation, the body of the letter, closing phrase, and your signature. Review these guidelines for what to include in your letter .

Hard Copy Letter: When you're printing a hard copy letter, include a closing phrase, your handwritten signature, and your typed full name. Leave several spaces between the closing phrase and your typed name. That way, you'll have room for your signature when you print out the letter. Sign it using either blue or black ink.

Signature Examples for Uploaded or Printed Letters

For uploaded or hard copy printed letters, there is no need to include as much information as you would in an email message, because the heading of your cover letter includes your contact information.

Signature Example (uploaded letter)

Best regards,

Janet Dolan

Signature Format (signed letter)

Closing phrase,

Handwritten Signature

First Name Last Name

Signature Example (signed letter)

Janet Dolan (Your Signature)

What to Include in an Email Signature

If you are emailing your cover letter or inquiry letter, end with a polite sign-off followed by your full name. There is no need to sign a cover letter that's being sent electronically. Write out your full name in the same font as the rest of the letter, and don't use italics or a handwriting font.

The formatting here is very similar to that in an uploaded cover letter. However, emails do not contain a header with your phone number or other contact information.

It's a good idea to include these details in your closing paragraph or after your typed signature. That makes it easy for the employer or networking contact to get in touch with you.

You can also include links to online portfolios, if appropriate, or a link to your professional social media accounts, such as LinkedIn or Twitter.

You don't want to make this section too cluttered, so restrict yourself to the most relevant information. Here's how to set up an email signature, along with more advice on what to include in it and what to leave out.

Signature Examples for Emailed Documents

When you are sending email cover letters , it's important to include contact information so the hiring manager can easily see how to contact you. At the very least, include your name, email address, and phone number. You can also add other optional information, such as your street address, online portfolio, or social media accounts.

Email Signature Format

Your Name Email Phone

Email Signature Example

Karina Hoffman karina.hoffman@email.com 555-123-5678

Sample Email Signature With Full Address

Your Name Street City, State Zip Code Email Phone

Sample Email Signature With Social Media Handles

Your Name Email Phone LinkedIn Profile (Optional) Twitter Account (Optional)

Don't use your work email address for job searching. Use your personal email account, or set up a unique account to use just for your job hunt. Many free online email services exist, like Gmail and Yahoo Mail, which you can use to set up a new email account exclusively for your job search.

Even though you are using a personal account, choose an email address that looks professional.

Your best bet is some variation on first initial, last name (e.g., jdoe@gmail.com) or first name, last name (janedoe@gmail.com). Here's how to set up an email account just for your job search.

Adding a handwritten signature is an optional touch, though definitely not required, and it is possible to add your handwritten signature digitally. The simplest way is to use a scanner or a scanner app on your smartphone:

Simply sign a piece of printer paper and then scan the page.

After scanning, the software will give you the opportunity to crop the scanned image (that is, cut the image down to the size of your written signature) or you can crop it in Word.

Once you’ve cropped your signature image to the appropriate size, save your signature as a .gif, .jpg, or .png file to your desktop or a folder on your computer.

Open the Word document where you composed your cover letter and then insert the image of your signature into the document underneath your closing phrase.

Remember to type your name below your handwritten signature.

Get information on how to write a cover letter , including what to include in your cover letter, cover letter format, targeted cover letters, and cover letter samples and examples.

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Microsoft Office. " Insert a Signature ."

How to Sign a Cover Letter

When writing a resume cover letter , you should focus on each aspect. One of these key aspects is the conclusion of your cover letter. A good ending to a cover letter includes a proper cover letter signature . How you sign off your cover letter is crucial as it will either leave the prospective employer with a positive, professional first impression .

Choosing how to sign off a cover letter the right way depends on a few factors, such as the cover letter format of your email. However, in general, it’s better to remain formal and professional . You can be positive and even friendly, but avoid casual language such as “thanks”, “cheers”, or “take care”.

If you get it wrong by making a small mistake or by using inappropriate language in your cover letter ending , you risk leaving the wrong impression on the hiring manager. As employers receive so many applications for each position , this can be enough for yours to be discounted.

The signature on your cover letter is a crucial part of your cover letter that you need to nail. Ensure you sign your cover letter the right way and leave the hiring manager with a fantastic impression. Check out the information below to ensure you know how to conclude your cover letter in the best way possible .

How to sign a cover letter when emailing

Emailing job applications, including cover letters and resumes, is the new normal. Regarding the conclusion of your cover letter, you may be asking yourself, “do I need to sign a cover letter that is submitted electronically ?”

You need to have the proper sign-off when you conclude your cover letter, even by email.

It’s essential to know how and where to sign a cover letter if you are emailing it to a hiring manager. Use a professional sign-off (such as sincerely, sincerely yours, best regards, or most sincerely) at the end of the letter, followed by your full name written underneath. Doing so makes your cover letter and job application that much more effective.

If you’re emailing a cover letter with a signature you should use a professional sign off (such as sincerely, sincerely yours, best regards or most sincerely) followed by your full name written underneath .

You don’t need to sign the letter by hand when signing a cover letter electronically . Also avoid using italics or an alternative font as this can look childish. Just write your full name in the same font as the rest of the letter .

It’s also essential to clearly include your contact details when you sign off a resume cover letter . It would be a tragedy if you nailed your cover letter , spent time tailoring your resume using a resume builder , and then the employer didn’t know how to contact you .

An easy, time-effective way of doing this is by setting up an email signature . You should include your name, telephone number, email address and a link to your LinkedIn profile (and any other useful links which may help your application).

Closing signature examples

Here are some examples of how to sign a cover letter electronically . The first example contains the very least you should include (name, email address, and phone number). The third is the ideal example of how to sign a cover letter via email .

Sincerely yours,

Mary Washington [email protected] 70997654

Best regards,

Mary Washington 17 Cherry Tree Lane, Portland, Oregon, 97035. [email protected] 70997654

Mary Washington 17 Cherry Tree Lane, Portland, Oregon, 97035. [email protected] 70997654 www.linkedin.com/marywashington www.personalwebsite.com

Examples of Bad Signatures on Cover Letters

Including this part of a cover letter is essential , and doing it well can give your chances of being hired a serious boost. However, there are things you should avoid writing in your cover letter signature. In a cover letter, you as an applicant have a chance to show off some of your personality, but that does not mean you can be too casual .

Here are some examples of words you should avoid writing when you are signing off your cover letter:

Best wishes
Take it easy
Affectionately

It is also a good idea to not use abbreviations of words, such as “thx”. Also, erase any messages that are automatically included by your cell phone. Delete messages such as “Sent from my x phone” before sending.

How to sign a paper cover letter

Though it is becoming less common , you may need to either mail a cover letter or upload one to a website. In these cases, you should leave enough space between the sign-off and your full name to include a handwritten signature . After printing your cover letter, you should sign your name using black ink .

For written cover letters , you should use a formal business cover letter format which includes your contact details and those of the employer at the top of the page, as well as a heading and salutation . As you include your contact details at the top, there is no need to include them with your signature as you would in an email.

Though the importance of signing a cover letter shouldn’t be underestimated, how to end a cover letter is only one part of your application. Read more cover letter advice for information on writing the other parts of your cover letter and also spend time researching how to write a resume . Using resume templates is an effective way of producing professional-looking results quickly.

Write your cover letter

Introduce yourself to the recruiters using one of our professional templates.

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How to write a great cover letter in 2024: tips and structure

A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.

Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.

Here’s everything you need to know about how to write a cover letter — and a great one, at that.

What is a cover letter and why does it matter?

A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.

An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.

Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .

What 3 things should you include in a cover letter?

A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:

1. Personalization

Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.

2. Highlight relevant achievements and skills

Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.

3. Show enthusiasm and fit

Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.

What do hiring managers look for in a cover letter?

Employers look for several key elements in a cover letter. These include:

Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.

Clear and concise writing

A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.

Demonstrated knowledge of the company

Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.

Achievements and accomplishments

Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.

Enthusiasm and motivation

Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.

Professionalism

A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.

excited-woman-in-her-office-how-to-write-a-cover-letter

How do you structure a cover letter?

A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:

Contact information

Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.

Employer's contact information

Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.

Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.

Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.

How to write a good cover letter (with examples)

The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.

Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.

1. Add a header and contact information

While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:

Pronouns (optional)
Location (optional)
Email address
Phone number (optional)
Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)

You can pull this information directly from your CV. Put it together, and it will look something like this:

Christopher Pike

San Francisco, California

[email protected]

Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:

Warm regards,

Catherine Janeway

Bloomington, Indiana

[email protected]

(555) 999 - 2222

man-using-his-laptop-while-smiling-how-to-write-a-cover-letter

2. Include a personal greeting

Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”

Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.

Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.

Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.

3. Draw them in with an opening story

The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing.

There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.

Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.

Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:

“Dear Mr. John Doe,

Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.

My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”

4. Emphasize why you’re best for the job

Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.

Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.

Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:

They want someone who can write social media posts and blog content on tight deadlines
They value collaboration and input from every team member
They need a planner who can come up with strong PR strategies

Highlight how you fulfill these requirements:

“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.

Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”

5. End with a strong closing paragraph and sign off gracefully

Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.

You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.

When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”

Here’s a strong closing statement for you to consider:

“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.

man-reading-carefully-how-to-write-a-cover-letter

Tips to write a great cover letter that compliments your resume

When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:

Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.

woman-writing-on-her-notebook-how-to-write-a-cover-letter

Common cover letter writing FAQs

How long should a cover letter be.

A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.

Should I include personal information in a cover letter?

While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.

Can I use the same cover letter for multiple job applications?

While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.

Do I need to address my cover letter to a specific person?

Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."

Should I include references in my cover letter?

It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.

It’s time to start writing your stand-out cover letter

The hardest part of writing is getting started.

Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started.

There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role.

Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.

If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.

Ace your job search

Explore effective job search techniques, interview strategies, and ways to overcome job-related challenges. Our coaches specialize in helping you land your dream job.

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

3 cover letter examples to help you catch a hiring manager’s attention

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How to Sign a Cover Letter (With Examples)

How To Sign A Cover Letter
Salary Requirements In Cover Letter
Referral In Cover Letter
Cover Letter Body
Use Dear Sir Or Madam?
Use Mrs. Or Ms.?

Find a Job You Really Want In

With so many applicants competing for the same job, you want to make sure every element of your application leaves the right impression .

Regardless of your letter’s contents, an improper closing section conveys a sense of unprofessionalism and ruins the entire application.

This article will show you exactly how to sign and end your cover letter professionally — so you leave a positive impression rather than a negative one.

Key Takeaways:

The end of your cover letter is what will create your final impression, so it’s important to summarize what makes you a good fit for the job, convey confidence, and thank the reader .

Avoid more casual phrases and avoid using exclamation points; express excitement about the job without slipping into less formal prose.

To be as professional as possible, you might want to physically sign your cover letter if you’re giving someone a hard copy, or use a digital signature for an electronic submission.

How to End a Cover Letter

Examples of how to end a cover letter, examples of how not to end a cover letter, does your cover letter need a written signature, how to sign an uploaded or printed cover letter, cover letter signature examples, how to sign an emailed cover letter, signature examples for emailed documents, final thoughts.

Your cover letter should maintain a professional and formal tone throughout. This is especially true for the closing, as it’s the section that leaves a final impression on the reader.

“Formal” doesn’t require that you’re robotic and cold. Feel free to be friendly or positive, but always avoid casual language. Don’t use “thanks” or “cheers”, and avoid acronyms.

Every effective cover letter closing accomplishes three goals:

Summarizes your strengths. Sum up the relevant skills and qualifications you’ve mentioned and explain how you can bring value to the company.

Shows confidence and initiative. A generic cover letter closing such as “I look forward to your reply” will be read as nothing more than an empty courtesy.

Stand-out and convey a more action-oriented tone, with a line such as : “I look forward to discussing with you how my skills can create value and solutions for the team.”

Thank the reader. Be sure to show appreciation and offer thanks to the reader for their time and consideration.

As always, remain professional rather than casual. Avoid phrases such as “Cheers” or “Yours.”

While reading the following examples, note how they achieve the three goals:

Summarizes strengths

Conveys initiative and confidence

Thanks the reader

“I believe my six years of experience as a marketing specialist , specifically in the food industry, will be a perfect match for this role. I look forward to speaking with you on how my skills can bring value to the team. Thank you for considering my application.”

“With my extensive software engineering experience, I believe I can develop effective technical solutions for your firm. I would welcome the opportunity to further discuss with you how my qualifications can contribute to the team’s success. Thank you for your time.”

“With my eight years of experience as managing director of similar projects, I am confident I can provide insight and value towards your firm’s goals. I would love the chance to speak with you on the position and what skills I could bring. Thank you for your consideration.”

“I am fascinated by your firm’s approach to creating effective user experiences. I would be delighted to discuss with you how I could leverage my ten years of UX experience to upgrade your solutions even further. Thank you for considering my application.”

“I look forward to any chance to speak about the position and what I can bring to the firm. I believe my personal values and extensive experience in the medical research field would make me a great fit for your organization. I appreciate your time and consideration.”

See if you can spot the more subtle errors in the next few examples.

“I believe my eight years of experience as a commercial trucker , especially in long-haul, will be a great match for this role. I look forward to speaking with you on how my skills can bring value to the team.”

“I look forward to an opportunity to discuss with you the position. I greatly appreciate your time and consideration.”

“With my two years of experience as a sales representative , I am confident I can provide the necessary qualifications and skills. Thank you for considering my application.”

While they thanked the reader and summarized their abilities, the writer offered no call to action for the reader to follow-up with them.

It’s commonly asked if it’s really required to end cover letters with a handwritten signature. The answer is it depends on your letter’s format.

Cover letters written on paper should always include a handwritten signature. Doing so is considered proper business etiquette, and forgetting to do so will be seen as unprofessional by recruiters .

Even if the particular reader of your letter doesn’t care, it’s smart to err on the side of caution.

For cover letters delivered through email, a signature isn’t required. However, there’s no harm in creating an electronic signature to add a touch of professionalism.

Keep reading to see exactly how you should sign both an emailed and printed cover letter.

The formal rules for how to write a cover letter may seem numerous and pointless, but it’s important to follow them to avoid standing out as unprofessional amongst other applicants following them.

Most cover letters are emailed these days. However, you might find yourself needing to upload or mail a printer cover letter and wonder how to sign it.

In these cases, a handwritten signature would be included between the sign-off and your printed full name. Keep this in mind when you’re typing it out so you remember to leave enough room.

Your signature should always be written in black ink. The sign-off should always use professional language. Use the same font as the rest of your cover letter and avoid using italics. Consider the following choices:

“Sincerely,”

“Sincerely Yours,”

“Best Regards,”

“Most Sincerely,”

Avoid casual sign-offs such as:

[Your Name]

There is never really any reason to use a sign-off other than the proper four listed above. Just as is the case for greetings such as ” Dear Hiring Manager ” or “ Dear Sir Or Madam ,” using uncommon sign-offs just isn’t worth the risk.

The cover letter should be formatted single-spaced throughout, with an additional space between sections. This includes between your closing paragraph and sign-off. If your contact details are not written in the header, include them after your name.

Here we’ll provide you both a template and a visual example to help you sign your own printed cover letter. Note the spacing used in these examples.

Template Example:

“….thank you for considering my application.” [Sincerely, Best Regards] [Written signature in black ink] [Your full name (typed)] [Your e-mail address] [Tel:(including country/area code)]

Visual Example:

“…thank you for considering my application.” Sincerely, Alex Loizos [email protected] (555) 333 2222

Emailed cover letters do not need a handwritten signature. However, doing so adds a touch of professionalism and won’t hurt your letter.

An emailed letter with a signature looks the exact same as a printed one, except that your signature would be created electronically. Look up how to generate an electronic signature for whatever email service you use.

If you choose to not include a signature, then the rest of the sign-off stays the same. Same single-spacing, with consistent font and no italics.

Visual Example #1:

Visual Example #2:

“…thank you for your time.” Best Regards, Stacy Smith [email protected] (321) 412 2552

The importance of sending a well-written cover letter is underrated. Even with an impressive resume , hiring managers know you as nothing more than a name on a paper and a list of achievements.

Cover letters convey two things that resumes alone cannot: professionalism and initiative.

A discussion of your qualifications and achievements in your letter, followed by an offer for further discussion, is what will lead the recruiter to pick up the phone.

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Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.

Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.

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Cover Letter Spacing and Margins

How Long Should Should A Cover Letter Be? (With Examples)

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How to Sign a Cover Letter: Paper vs Digital

In This Guide:

Do you need to hand sign your cover letter

What to include in your cover letter signature

How to sign a cover letter when emailing

How to sign a paper cover letter

How to sign a cover letter when it is an attached file

When it comes to your cover letter, you usually have just one chance to make a good first impression.

That’s why you would want to make it all perfect.

You might think that your signature is not important, and it wouldn’t matter what you put there, but you can not be more wrong.§

As employers receive hundreds of resumes for every open job position they have, even the smallest detail might be used against you for the purpose of pre-selection.

So, how to perfect your cover letter signature?

Well, that depends greatly on the method you choose for sending your cover letter. So we are going to explore the 3 cases:

Signing your email cover letter
Signing your hard copy cover letter
Signing your uploaded cover letter

And as we go along, we are going to give you examples for each method .

If you have some doubts about your overall cover letter performance, that would be a good time to learn how to tell a story with your cover letter and build your perfect cover letter .

But if you are ready to dive into the details of your cover letter signature, stick around.

Do you need to hand sign your cover letter?

Upload & check your resume.

Drop your resume here or choose a file . PDF & DOCX only. Max 2MB file size.

Every cover letter needs some kind of sign-off with at least a closing phrase and your names.

But apart from that, a hand signature inserted into your cover letter is entirely up to you.

If you are emailing your cover letter, your potential employer would not be expecting a hand signature. However, if you are mailing a physical cover letter, or uploading it, hand signing your cover letter can be a nice touch.

What to include in your cover letter signature?

What you include in your cover letter signature depends on the method you use for sending it over to your potential employer.

However, every cover letter signature should include a closing phrase and your names.

From this point forward, you can include a handwritten signature, or your contact information, depending on the type of cover letter you are sending.

If you have chosen to email your cover letter, it is nice to include your contact information just after your names, but you usually don’t need a handwritten signature.

And if you decide to mail a hard copy of your cover letter, it is a charming touch to include a handwritten signature, but don’t really need the contact information, as it would only clutter the page.

How to sign a cover letter when emailing?

When emailing your cover letter to a potential employer, it is essential for you to list your contact information in the bottom of your email .

At the very least, a hiring manager should be able to find your name, email address, and phone number, but you can also include an address, LinkedIn profile , or a portfolio.

Your contact information is so essential because the hiring manager would need to be able to easily contact you.

It would be a shame if you nailed your cover letter, and build a perfect resume , and the hiring manager has no way to contact you for an interview.

If you want to really nail it, you need to make sure you are sticking to the same font throughout, and not use anything too special in your signature, as it might come across as childish.

Last but not least, send out your cover letter using a professional email address. That does not mean that you need to use your work email address, as that would be a huge mistake.

To get the best result, use a free online email service like Gmail, and set up your email in the format [email protected] .

Just to make things easier on your part, here is how your email signature should look like:

[email protected]

(555) 555-5555

And if you want to add in some additional contacts, you can do so by listing them below these like this:

Sincerely, John Doe [email protected] (555) 555-5555 https://linkedin.com/in/john-doe

How to sign a paper cover letter?

When it comes to a hard copy of your cover letter, you no longer need to list the contact information in your signature. In most cases, both your contact information and that of the employer is listed at the top of the page.

Here, just like in any other cover letter sign-off, you need to add a closing phrase and your names.

What you can add here as a nice touch is including a handwritten signature.

Typically, you would want it to be positioned between the closing phrase and your full name, so make sure you leave enough space between the two for you to sign it after you print it out.

And here is how your paper cover letter sign-off should look like:

Sincerely, (leave enough white space here) Jane Doe

So that when you print it out, you can add in your signature in the blank space.

When you have decided to attach your cover letter to your email, or upload it to a job site, you can only type in a closing phrase and your names, and that would be perfectly fine for a signature.

However, a handwritten signature might really make some good impression on the hiring manager.

If you decide to go for it, you have two options:

Print out your cover letter with a structure for a hard copy, sign it and then scan it, and you are ready to upload it
You can sign on a blank piece of paper and scan it, and then insert it into your cover letter digital file

Either way, it would make a good impression.

Just make sure you leave enough blank space for a signature if you go for it.

If you decide to go for the basic version of your cover letter signature, you just need that:

Sincerely, Jane Doe

But if you are determined to add in your handwritten signature, make sure you go for that:

Sincerely, (leave enough white space here)

So that when you print it out, you can add in your signature in the blank space. And from that point forward, you only need to scan it, and you are ready to go.

We are all done, now you know how to get the best out of your cover letter signature.

Let’s go through the most important points once again:

If you are emailing your cover letter, make sure you list your essential contact information in your email signature, so that it would be easy for the hiring manager to contact you
If you are sending out a hard copy of your cover letter, you don’t need to list your contact information in the signature, but it is a nice touch to include a handwritten signature
When you are attaching your cover letter to an email, or uploading it to a website, you can go with the basics – closing phrase and your names, but it is again a nice touch to add your scanned signature to the document

Now upgrade your cover letter signature, and perfect your application documents to get your dream job.

Cover Letter Guides

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How to answer the "tell me about yourself" interview question, the best words to describe yourself on a resume, how to network effectively to get hired, are photos on your resume unprofessional [expert advice], how to create a resume skills section to impress recruiters (+10 examples you need to see).

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Job Applications » Job Applications Blog » The Importance of Signing a Cover Letter

The Importance of Signing a Cover Letter

One of the things job seekers often forget is that cover letters are a great way to expand resumes. Cover letters are an opportunity to talk, at length, about why you want a particular job and what you’ve done to prepare for the position. While the contents of a cover letter are obviously important, one area of the document seems to slip people’s minds, and that area is the signature line.

Why You Sign No one would argue that the advent of the internet and continued development of mobile communications has led to shorter, briefer correspondence between people, even in the business world. We saw it in the 1990s with AOL’s AIM service and then with text messaging in the 2000s. Now we have apps like FaceTime and other forms of informal communication that businesses are starting to use more and more on a day-to-day basis. With that said, the availability of informal communications doesn’t mean there isn’t still a need for professionalism when looking for work.

Ways to Sign Your Cover Letter If you’re submitting a cover letter by hand, the most obvious way to sign the document is to physically take a pen and sign your name at the bottom once you have proofed it for errors and printed it out. Easy. But what about submitting an electronic cover letter? Well, in that case, you’re going to need to take one of two routes: 1.) Type your name out and provide contact information in tiered fashion or 2.) Sign your name on a piece of paper, copy the signature and load it into your computer, crop the image, copy the image, and then paste your signature in the appropriate place at the end of your cover letter.

If you decide to type out your signature, you’re going to need to make sure you include the correct contact information. The information provides hiring personnel the best ways to reach you if your resume is pulled or if they have any additional questions to ask. You want to include your full name (obviously), email address, phone number, and a cell phone number if the two aren’t the same. Some people like to provide their mailing addresses, as well, which is fine. It’s really all about what kind of information you’re comfortable giving out. But at a base level, you want to give an email address and a phone number. Below are some examples:

Doug Crawford 1234 America Lane Anywhere, CO 12345 (123) 456-7891 [email protected]

Doug Crawford [email protected] (123) 456-7891

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Is a Signature Necessary in a Resume or Cover Letter?

Written by Editorial Team
Updated December 6, 2022

Resumes and cover letters are the first impressions you make on a potential employer. If you want to stand out from the crowd, your resume and cover letter need to be exceptional.

However, many people believe that a resume or cover letter should not include a signature because it may seem too personal or inappropriate when an employer is reading it.

But is this true? Is a signature required on your resume or cover letter? The answer: no! In fact, employers generally do not expect applicants to include their signatures in their resumes and cover letters. However, there are a few exceptions where signatures may be required.

For example, if you are applying for jobs at law firms or government agencies where employees must sign confidentiality agreements before they can begin working with clients or colleagues, then including your signature might make sense.

In this article, we’ll talk about why it’s best not to include your signature in resumes or cover letters unless it makes sense for the job at hand (and even then, it’s only appropriate under certain circumstances).

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Are you supposed to sign your resume or cover letter?

Well, it depends. If you’re applying for an entry-level position at a small business, then it makes sense to sign your resume and cover letter . After all, if the hiring manager can’t read them, he or she won’t know that they’ve been sent for consideration.

But if you’re applying for a job at a big company, then it’s probably best not to sign your resume or cover letter. That way, if something happens to your application and it gets marked as “unacceptable,” then the hiring manager has no way of knowing why it was rejected.

If you’re still unsure about whether or not it’s okay for your resume and cover letter to be signed off on by the hiring manager, then ask him or her directly!

What if I added a signature on my resume or cover letter?

It’s not a bad idea, but it’s also not something you should do for every resume or cover letter.

If you’re looking for a job in an industry where the company requires employees to sign their name at the end of their work, then by all means use that signature!

But if you’re applying to jobs in other industries—like education or non-profit work—then it might be better to keep things more generic and avoid having anything but your name on there.

The reason is that employers are often looking for people who are able to communicate clearly and concisely. They want someone who can communicate effectively with them, and they don’t need any more distractions than what would be caused by having a signature there.

Are there instances where I need to sign my resume or cover letter?

Signing your resume or cover letter is a great way to show that you care about the quality of your work and want to make sure you’re letting your prospective employers know exactly what you’re capable of.

As a rule of thumb, if you’re confident in your skills and abilities, then you don’t need to sign your resume or cover letter. However, if you feel like there are any gaps in your experience, then it’s a good idea to fill them. This will help potential employers see that they can trust what you’ve said in those documents.

The only exception here is if you’re applying for an internship position, in which case it would be considered unethical for the person who interviewed you not to sign their own resume!

How should you sign your resume or cover letter?

As you know, the way you sign your resume or cover letter can make a big difference. You want to make sure that your signature stands out and catches the reader’s attention. It should be clear, bold, and professional.

The best way to show off your signature is to make it stand out from the rest of your resume or cover letter. You can do this by using a different color font, bold fonts, or even just spacing between lines.

If you want to make sure that people notice your signature when they look at your resume or cover letter, try using a different typeface and font size than what is used in the body text of the document. This will help readers distinguish it from other parts of the document and make it easier for them to remember who signed it!

Where do you put your signature on a resume or cover letter?

When you’re applying for jobs, it’s important to include your signature. Your signature is part of the first impression you make on a prospective employer and helps them understand how credible and trustworthy you are.

If you’re applying for a job that requires a physical presence, like a retail job or a customer service position, having someone hand-sign your application will help them know if they can trust you.

When you’re applying online or over email, putting your signature in the footer of your application form is a great way to ensure that any potential employers who see it recognize it as authentic—and vice versa!

Is it better to sign a resume or cover letter, manually or electronically?

The answer to this question depends on your goals and the type of job you’re applying for.

If you’re applying for a position in which you’d like to be hired, then it’s best to use an electronic signature . An electronic signature makes it easy for recruiters and hiring managers to see what exactly it is that you’ve written about yourself on paper.

It also allows them to easily keep track of all the other applications they receive from people like you, so they don’t have to spend time trying to figure out which ones are authentic and which ones are fake. This can save them time and money in the long run.

If you’re applying for a position where there aren’t any specific job requirements (such as a high school teacher), then signing a resume manually might be better because it’s less likely that your signature will get lost or misread.

You can also put more time and thought into how your signature looks because there won’t be anything else going on in the background to distract you or make it hard for others to understand what’s being said or written down by hand.

The answer to the question of whether a signature is necessary in a resume or cover letter depends on the job you’re applying for. If you’re applying for an entry-level position, then yes, you probably don’t need a signature.

But if you’re applying for more senior roles, then it’s likely that having your signature on your resume will be important for the hiring manager to see.

Whether or not a signature is important will depend on the job you’re applying for and how much weight they place on the details of resumes and cover letters.

If they want to hire someone with strong writing skills, then they’ll want to see both their name and contact information at the top of your resume or cover letter so they can reach out to them easily if they want to talk about the position further.

Anyway, if you’re looking for people who can help you create a well-written resume and cover letter, our team consists of expert resume writers who can help you!

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Cover Letter - Employers are 40% more likely to read a resume with a cover letter.

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