writing a personal statement for reference

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How To Write A Personal Reference Letter (With Examples)

• Personal Reference Letter
• Recommendation Letter for Employment
• Professional Reference Letter
• Reference Letter Template
• Reference Letter for a Friend
• Professional References
• List Of References
• Recommendation Letter From Employer
• Academic Reference Letter
• Business Reference Letter
• Recommendation Letter for a Promotion
• Character Reference Letter
• Reference From A Manager

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Writing a personal reference letter for someone can be a big deal, so it’s essential you know how to write one correctly. Personal reference letters allow potential employers to get an understanding of who you are from people who worked closely with you. While professional recommendations are ideal for showcasing your on-the-job skills, a personal recommendation can also improve your candidacy. Whether you’re writing a letter for a family friend, coworker, or a past client, we’ll go over how to write a personal reference letter, provide personal reference examples, as well as some tips to keep in mind when writing your letter. Key Takeaways: When writing a personal reference you should include an explanation of your relationship with the applicant, provide examples of the applicant’s positive qualities, and include the official recommendation in your letter. Before writing the letter you should make sure you are familiar with the candidate’s qualities and personal characteristics. Provide examples of the candidate’s abilities but make you stay positive and avoid getting too personal in your letter. A personal reference letter can make the difference between securing an opportunity and being passed on to the next candidate so make sure to be honest in your letter. In This Article    Skip to section What is a personal reference letter? How to write a personal reference letter Personal reference letter examples Personal reference letter template Tips for writing a personal reference letter Before writing a personal reference letter When to provide a personal reference letter How to write a personal reference letter FAQ References Sign Up For More Advice and Jobs Show More What is a personal reference letter?

A personal reference letter, also known as a personal letter of recommendation or a character reference/recommendation, is a letter used to bolster a person’s application for a job, admission to a school or organization, housing, or any other position that screens applicants.

A glowing reference letter can make the difference between securing an opportunity and being passed on to the next candidate. Unlike professional references, a personal reference letter is about getting to know a candidate beyond work ethic .

It emphasizes positive personality traits and soft skills . Personal reference letters give an organization a sense of a person’s character outside of work and make their application stand out.

How to write a personal reference letter

To write a personal reference letter, you should start by explaining your relationship with the applicant and then provide examples of their positive qualities. Below is a more detailed list of how to write a personal reference letter:

Explain your relationship with the applicant . Before you jump into explaining someone’s personal character, catch the reader up to speed.

Go into detail about where you know them from and how long you’ve been acquainted. It needs to be clear that you know the candidate well enough that your opinion on their character carries some weight.

Provide examples of the applicant’s positive qualities . You’ve gone into depth about your relationship with the job candidate. In the next paragraph, provide what they came here to find out. Give as many positive attributes as possible, but a minimum of two.

Some possibilities of good qualities you could touch on might include:

Excellent communication

Positive outlook

Outstanding academic performance

People skills

Dedication to extracurriculars

When possible, try to give specific examples of times you witnessed the applicant demonstrating these qualities. Maybe your student showed initiative by creating a school newspaper. Perhaps you saw your previous co-worker demonstrate leadership skills by taking control of the company’s social media image.

The official recommendation . The closure of your letter should be for summarizing the points you’ve made to reach the final conclusion: you highly recommend this person for the position.

Try to relate the characteristics you’ve covered to the specific position the applicant is going for, whether that be a job, graduate school, or another opportunity. Leave the reader knowing the applicant has your full support .

Contact Information. You will want to include your contact information in the recommendation letter that way they can contact you if you have any questions. The best form of contact to include would be your email and a personal phone number.

Personal reference letter examples

Personal recommendation from a teacher example letter

Lindsey Stapleton 117 W California St. Denver, CO , 80402 (430)-220-3567 [email protected] September 4, 2020 Benjamin Smith Director of Admissions Boston University 233 Bay State Rd. Boston, MA , 02215 Dear Mr. Smith, My name is Lindsey Stapleton. I am reaching out to give my strongest recommendation for Anna Jacobs to be accepted into Boston University for the Fall 2021 term. I have been Anna’s High School English teacher for the past two years at Merrick High School. Prior to that, I had experience working with her on the student government and the swim team. During the years I’ve known Anna as a student and athlete , she’s demonstrated incredible leadership qualities, a caring demeanor, and a dedication to her education. She’s greatly improved her writing and reading skills. By her senior year, she secured the position of swim team captain with these qualities. On student government, she created a dance-a-thon fundraiser for breast cancer awareness. Throughout her time at Merrick High School, Anna has grown into a professional and capable young woman with enormous potential. I believe that her tenacious personality and hardworking attitude will drive her to success. I know she will continue to do great things, and I highly recommend her for your university. Please contact me if you’d like any further details. Sincerely, Lindsey Stapleton (430)-220-3567 [email protected]

Personal recommendation from a friend example letter

Christopher Kelly 416 Memphis Ave. Denver, CO, 80903 (917)-829-4379 [email protected] September 4, 2020 To Whom It May Concern, I have known Luke Barnes as a close friend for the past twelve years. For the first five of those years, we were coworkers together at Lexington amp; West Bank. Over that time, I got to know Luke very well. Luke is one of the most considerate and kind-hearted people I’ve ever met. Everybody loves to be around him, whether it’s in a work capacity or otherwise. Besides being an overall pleasant person, Luke is an excellent communicator . He’s never failed to soothe an angry client or expertly outline a proposal. Luke uses his sociability and communication skills to be an outstanding leader to his co-workers and friends. For these reasons, I recommend Luke Barnes for this position wholeheartedly. I am positive that his work style and personality will exceed your expectations and help drive the success of your company. If you have any other questions, please reach out. Sincerely, Christopher Kelly (917)-829-4379 [email protected]

Personal reference letter from a coworker example letter

Subject Line: Personal Recommendation for Tiffany Miller Dear Mr. Johnson, I am writing this letter with great pleasure to provide a personal reference for my coworker Tiffany Miller. I have had the privilege of working alongside Tiffany at XYZ Company for the past five years. I can attest to the outstanding qualities and contributions she had to our team. During our time working together, I observed Tiffany consistently demonstrating a strong work ethic, dedication, and a keen eye for detail. She is proactive in seeking solutions and always willing to go the extra mile to achieve results. One of her most impressive attributes is her ability to collaborate effectively with colleagues at any level. She has a natural talent for building positive and productive relations, fostering a positive and productive work environment, and promoting teamwork. I wholeheartedly recommend Tiffany for any future endeavors she may pursue. I have full confidence that Tiffany will make significant contributions and continue to excel in her career. If you require any further information, please don’t hesitate to reach out to me at [email protected] or at 123-456-7890. Sincerely, Nick Day [email protected] 123-456-7890

Personal reference letter template

Dear Mr./Ms. [Last Name] , My name is [Your Name] . I am reaching out to give my strongest recommendation for [Referee’s Full Name] for the [Job Title] position at [organization/company/university’s name] . I have been [Referee’s First Name] ‘s [your relationship to the referee] for [how long you’ve known the referee] at [where you know them from] . During that time, I had experience working with [him/her/them] on [shared experience #1] and [shared experience #2] . During the years I’ve known [Referee’s First Name] as a [position of referee relative to you] , [he/she/they] demonstrated incredible [soft skill #1] , [soft skill #2] , and [soft skill #3] . [He/She/They] ‘s greatly improved [his/her/their] [skill referee has improved] . In [year] , [Referee’s First Name] accomplished [significant accomplishment] with these qualities. During the time I’ve known [Referee’s First Name] , [he/she/they] has grown into a professional and capable individual with enormous potential. I believe that [his/her/their] tenacious personality and hardworking attitude will drive [him/her/them] to success. I know [he/she/they] will continue to do great things, and I highly recommend [him/her/them] for your [organization/company/university/etc.] . Please contact me if you’d like any further details. Sincerely, [Your Full Name] [Your Phone Number] [Your Email Address]

Tips for writing a personal reference letter

When writing a personal reference letter, make sure you are the right person to write the letter and be honest about the person. Here are some more tips to keep in mind when writing a personal reference letter:

Be sure you’re the right person to write the letter. The team requesting a personal recommendation is looking for valuable insight into an applicant’s personality characteristics. You must be very familiar with the person in order to provide this effectively.

If your description of the candidate is vague and lackluster, this can actually work against the candidates and decrease their chances of securing a position. It’s best practice to turn down writing a personal reference for someone who you don’t know well enough to speak to their good qualities.

Know the deadline. There’s likely an application deadline in place. Make sure you know when it is and that you have enough time to complete the letter by the deadline.

If you think that you might not be able to finish the letter in time, urge the applicant to find another personal reference. It’s better to give them time to find another recommender, as opposed to waiting until the last minute and realizing you can’t finish by the required deadline.

Be honest. A personal reference letter for your student, friend, or co-worker is not the space for exaggeration or falsities. Regardless of the ethical concerns, a hiring manager or admissions counselor can sniff out when a referee is stretching the truth.

This will reflect negatively on the applicant and lessen the recommender’s credibility. You can still express your friend as an outstanding candidate, without going over the top.

Focus on positive attributes . Everyone has their weaknesses but when sending or writing a reference for employment, it’s best to stick to the strengths .

Be candid with your recommendation. If you’re finding that the shortcomings of the applicant are outweighing their strong points, someone else in their network should probably be writing the recommendation.

Keep it brief . A personal recommendation letter shouldn’t be a full-length biography. Even though you have a lot of awesome things to say about the applicant, admission and hiring teams have a great deal of paperwork to go through for every candidate.

The shorter and more straightforward your reference is, the more of an impact it will leave.

Avoid getting too personal . This may sound like an ironic concept when discussing a personal reference letter. There is a difference between knowing a person’s characteristics well and divulging unnecessary personal information.

Don’t include anything outside of the personality qualities and achievements that are relevant to the opportunity.

Be polite and professional. While there are many possible reasons why a candidate might need a personal reference, all of them require a professional tone. Format your letter accordingly .

This is especially important when you’re writing a recommendation for a friend. Avoid sounding too casual. It could come across as disreputable.

Give specific examples . When showcasing the applicant’s skills, make sure that there’s evidence to back it up.

If you’re saying that your student was hardworking, include an instance of when they went above and beyond on a project. If you’re stating that your neighbor is very responsible, tell them about the time that she watched your children for the weekend while you were out of town.

Giving specified examples shows the hiring committee that these are not just free-floating concepts. The candidate has shown these characteristics in their achievements.

Focus on relevant information. It’s easy to get into the positive personality traits of the person you’re writing a recommendation for. While it’s beneficial to bring up these qualities, be careful not to get lost in irrelevant details.

Some things that you may think are special about the candidate may not be helpful in the context of their new job. Be sure it makes sense.

Cater the letter to the desired position. Tailoring your recommendation to the desired position of the candidate goes hand-in-hand with relevant information. Try to get as much information about the opportunity as possible from the applicant. Some qualities may be more relevant in a particular position.

For example, it may not be relevant for the average job-seeker to include that they have a pet or love animals in their letter of recommendation. However, if the position directly involves animal care, such as a veterinarian or a dog trainer , it may be very valuable information.

Before writing a personal reference letter

Before you sit down to write your personal reference letter, have a conversation with the person you’re writing it for. Ask them what traits, skills, and experiences they’d like you to highlight.

If it’s for a job application, go over the job description together. Keep an eye out for soft skills to start brainstorming ideas for what to write about. For example, if the job description says that the job requires interdepartmental collaboration, you could write about a time your friend organized a club or brought a team together.

If you’re writing a personal reference letter for admission to a school, look over the program details. See what kind of qualities the school values most based on its mission statement and its interactions with the public through social media.

Arming yourself with knowledge about what the letter’s recipient wants to hear can make it much easier to start generating ideas for your personal reference letter.

When to provide a personal reference letter

You should provide a personal recommendation letter when a candidate doesn’t have much work experience but still has the potential to be a great employee or student.

For example, your letter could let a cautious employer know that the teenage neighbor who babysat for your kids is definitely responsible enough for hiring. It can also be an important part of the loan process when making a large purchase, such as a home.

Before deciding how to ask someone to be your reference , you must figure out who to ask. People who can speak to these qualities in an enthusiastic character reference may include:

Past teachers

Family-friend

Guidance Counselor

Anyone else who can effectively vouch for an applicant’s soft skills

The great thing about a character reference is that it’s personal. That means that the possibilities for people who can write it are as wide as your social network .

How to write a personal reference letter FAQ

Should I agree to write a personal reference letter for someone?

Before agreeing to write a personal reference letter it’s important to make sure you know the requester well enough to highlight their good, relevant qualities before you agree to write them a recommendation. Being asked to write someone a personal reference letter is a task that shouldn’t be taken lightly, as it can carry a lot of weight in application success.

Writing a character reference for a childhood friend you haven’t seen since high school may come off as disingenuous and have a surprisingly negative impact. It’s best to politely decline if you can’t definitively speak to this person’s character.

Can you use a family member as a reference?

Personal references usually don’t include family members since professional references can have a lot of sway during a job search. It’s best not to use anyone that might have personal bias and will say anything to help you get a job.

You should ask past teachers, clients, or coworkers to be a personal reference as they can speak to your qualities and abilities to work.

What happens if your reference doesn’t answer?

If your reference doesn’t answer when a potential employer is doing a background check, it might reflect badly on you. It doesn’t always mean you will lose your job offer. You should apologize to the hiring manager and provide another reference ASAP.

If you don’t have another reference to give, contact your reference and see why they didn’t answer. Chances are they just haven’t had time to respond to their messages. Have them contact the hiring manager ASAP.

What do you write in a personal reference letter?

You should include an explanation of your relationship to the candidate and how long you’ve known them when writing a personal reference letter. You should also write any positive personal qualities with specific examples. Some examples of these qualities could include their communication skills, academic performance, or their people skills.

You should close the letter with your official recommendation and try to relate the qualities you’ve covered to the specific position the applicant is going for.

Boston University – Writing a Letter of Recommendation

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Sky Ariella is a professional freelance writer, originally from New York. She has been featured on websites and online magazines covering topics in career, travel, and lifestyle. She received her BA in psychology from Hunter College.

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65 Example Phrases for Perfect Reference Letters [and 5 Templates]

By Status.net Editorial Team on June 10, 2023 — 27 minutes to read

• Types of Reference Letters Part 1
• Purpose of Reference Letters Part 2
• Letter of Reference Format Part 3
• How to Write a Reference Letter (Sample Phrases) Part 4
• Template: Professional Letter of Reference Part 5
• Template: Reference Letter for Job Application Part 6
• Template: Academic Reference Letter Part 7
• Template: Character and Personal References Part 8
• Template: Promotions and Leadership Recommendations Part 9
• Reference Letters Tips and Best Practices Part 10

Part 1 Types of Reference Letters

Reference letters come in various forms depending on the purpose. Some common types include professional reference letters, personal reference letters, academic reference letters, and business reference letters.

• A professional reference letter focuses on the person’s work experience, job performance, and skills. It typically comes from a previous employer, supervisor, or coworker who can vouch for their abilities related to a specific job or position.
• A personal reference letter, also known as a character reference letter, provides insight into the person’s personal qualities and character. This type of letter comes from someone who knows them well, such as a friend, relative, or even a neighbor. Personal reference letters can be helpful if the person lacks professional experience or if the opportunity they’re pursuing is more casual in nature.
• An academic reference letter deals more with the person’s educational background, performance, and potential. It’s often written by teachers, professors, or other educators who can attest to their abilities as a student. This type of letter is frequently requested when applying for higher education, internships, or research positions.
• A business reference letter serves to confirm the person’s work history and business activities. It can be written by clients, suppliers, or other professionals who’ve interacted with them within the scope of their occupation or business ventures.

Part 2 Purpose of Reference Letters

The main objective of a reference letter is to endorse and reinforce the candidacy of a person for a job, academic program, or other opportunities. It provides an external viewpoint on the person’s skills, qualifications, and character, which helps the decision-makers to gain a better understanding of the person’s suitability for the position.

In terms of employment, reference letters can assist a person to:

• Demonstrate their professional abilities
• Highlight their character and personal qualities
• Confirm their work history and experience
• Add credibility to their application
• Stand out from other candidates

For academic opportunities, reference letters can:

• Showcase the person’s academic achievements
• Highlight their potential for success in the program
• Offer insights into their work ethic and dedication
• Validate claims about their skills or experience
• Support their case for scholarships, financial aid, or special programs

Part 3 Letter of Reference Format

Format guidelines.

Start with your name and contact information at the top followed by the date and the recipient’s name and address. Keep the formatting consistent using a legible font like Times New Roman, Arial, or Calibri.

Length and Structure

Reference letters typically range from one to two pages in length. Keep the letter focused by structuring it into three to four paragraphs.

• The first paragraph should explain your relationship to the person you are recommending and establish your credibility.
• The second and third paragraphs should highlight the relevant skills, qualities, and achievements of the person.
• Finally, wrap up the letter by stating that you highly recommend the candidate, and provide your contact information for further inquiries.

Salutation and Signature

Begin the letter with a formal salutation, such as “Dear [Recipient’s Name].” If you don’t know the recipient’s name, you can use “To Whom It May Concern” or “Dear Hiring Manager.” End your letter with a professional closing like “Sincerely” or “Yours faithfully,” followed by your typed name and, if applicable, your handwritten signature.

Related: How to Start a Letter (and Mistakes to Avoid)

How to End an Email Professionally (Examples)

Part 4 How to Write a Reference Letter (Sample Phrases)

— step 1: introduction and context —.

Start by providing an introduction that allows the reader to understand your relationship to the candidate, such as mentioning your job title, company name, and how long you’ve known them.

For example: “ It’s been an honor to supervise Jane as a project director at XYZ Company for the past five years. I can confidently attest to her outstanding leadership skills and positive attitude, making her a perfect fit for the role of Chief Operations Officer at ABC Industries.”

Sample phrases for reference letter introduction:

1. As a [job title] at [company name], I have had the pleasure of working closely with [candidate’s name] for [length of time]. 2. I am writing this reference letter for [candidate’s name], whom I have had the pleasure of knowing for [length of time] in my capacity as [job title] at [company name]. 3. It is my pleasure to recommend [candidate’s name], with whom I have had the pleasure of working for [length of time] as [job title] at [company name]. 4. I have had the pleasure of knowing [candidate’s name] for [length of time] in my capacity as [job title] at [company name], and I am honored to provide this reference letter on their behalf. 5. I have known [candidate’s name] for [length of time] in my role as [job title] at [company name], and I am happy to provide this reference letter in support of their application. 6. As [job title] at [company name], I have had the pleasure of working with [candidate’s name] for [length of time], and I am delighted to provide this reference letter on their behalf. 7. I am writing this reference letter for [candidate’s name], whom I have known for [length of time] in my capacity as [job title] at [company name]. 8. As [job title] at [company name], I have had the opportunity to work with [candidate’s name] for [length of time], and I am pleased to provide this reference letter in support of their application. 9. I am honored to provide this reference letter for [candidate’s name], whom I have had the pleasure of working with for [length of time] in my capacity as [job title] at [company name]. 10. It is my pleasure to recommend [candidate’s name], whom I have known for [length of time] in my role as [job title] at [company name]. 11. I am writing this reference letter for [candidate’s name], whom I have worked with for [length of time] in my capacity as [job title] at [company name], and I am happy to provide my support. 12. As [job title] at [company name], I have had the pleasure of working with [candidate’s name]for [length of time], and I am pleased to provide this reference letter as a testament to their skills and abilities. 13. I have had the pleasure of knowing [candidate’s name] for [length of time] in my capacity as [job title] at [company name], and I am honored to provide this reference letter in support of their endeavors. 14. It is my pleasure to recommend [candidate’s name], whom I have had the opportunity to work with for [length of time] as [job title] at [company name]. 15. I am writing this reference letter for [candidate’s name], with whom I have had the pleasure of working for [length of time] in my role as [job title] at [company name]. 16. As [job title] at [company name], I have had the pleasure of working with [candidate’s name] for [length of time], and I am delighted to provide this reference letter to support their career aspirations.

— Step 2: Body and Specific Examples —

In the body of the letter, focus on the candidate’s strengths, skills, and qualifications. Use specific examples to showcase their abilities, leadership skills, and experiences that make them the ideal choice for the role or admission. You could highlight their academic achievements, professional growth, or projects they’ve successfully managed. Be sure to personalize your letter, detailing the candidate’s outstanding qualities and traits that set them apart from others.

For example: “ During her time at XYZ Company, Jane successfully managed a team of 20 people, achieving a 15% increase in overall productivity. Her exceptional client relationship skills resulted in the acquisition of several high-profile projects. As a leader, Jane has consistently demonstrated her ability to go above and beyond her responsibilities.”

For academic applications: “ As Jane’s teacher, I observed her excellent performance and dedication to her studies, which was reflected in her consistently high grades. She also volunteered as a tutor for struggling students, showcasing her strong sense of empathy and community.”

Sample phrases for reference letter body:

• I have been consistently impressed with [Name]’s ability to [skill/quality] in a professional and efficient manner.
• [Name] has a keen eye for detail and is always willing to go above and beyond to ensure that [task/project] is completed to the highest standard.
• [Name] consistently demonstrates a positive attitude and excellent interpersonal skills when working with colleagues and clients.
• [Name] is a highly motivated and driven individual who consistently strives to improve their performance and achieve their goals.
• Their exceptional communication skills and ability to collaborate effectively make them a valuable asset to any team.
• [Name] has a natural ability to think critically and creatively, which has led to some impressive results in their role.
• I have been particularly impressed with [Name]’s ability to adapt to new challenges and environments with ease.
• [Name] consistently demonstrates a high level of professionalism and integrity in all of their interactions.
• Their ability to manage multiple tasks and priorities simultaneously is a testament to their exceptional organizational skills.
• [Name] has a strong work ethic and consistently goes above and beyond what is expected of them.
• Their ability to effectively manage and lead teams has been a key factor in the success of many projects at [company/organization].
• [Name] is a quick learner and has a natural ability to pick up new skills and concepts with ease.
• Their passion for [industry/field] is evident in their work and has been a key factor in their success.
• [Name] consistently demonstrates a willingness to take on new challenges and responsibilities.
• Their ability to remain calm and composed under pressure makes them an excellent asset to any team.
• [Name]’s exceptional attention to detail and ability to anticipate potential issues has been instrumental in the success of many projects at [company/organization].
• [Name] has a strong track record of [achievement/ success] in their position.

Sample paragraphs for reference letter body:

1. “Throughout [Name]’s time in my class, I was impressed by their exceptional critical thinking skills, which they consistently demonstrated in their written assignments and classroom discussions. Their ability to analyze complex concepts and ideas and present them in a clear and concise manner was particularly noteworthy. [Name] also showed great initiative in seeking out additional resources and materials to deepen their understanding of course topics, which helped them excel in the class.”

2. “As a project manager, [Name] exhibited strong leadership skills, effectively delegating tasks and motivating team members to achieve project goals. Their ability to communicate clearly and set expectations for team members was particularly impressive, and they were able to foster a collaborative and productive work environment. [Name] also demonstrated excellent problem-solving skills, identifying and addressing potential roadblocks before they became major issues.”

3. “I have no doubt that [Name]’s impressive academic achievements and dedication to their studies make them an excellent fit for the program they are applying to. In addition to their outstanding grades and test scores, [Name] has consistently shown a passion for learning and a deep curiosity about their field of study. They have taken on additional coursework and research projects outside of their required curriculum, demonstrating a commitment to intellectual growth and development.”

4. “During [Name]’s time at our organization, they consistently demonstrated a strong work ethic and a keen attention to detail, resulting in successful completion of several complex projects. [Name] was able to manage multiple priorities and deadlines with ease, and was always willing to go above and beyond to ensure that projects were completed on time and to a high standard. Their ability to work independently and as part of a team was also notable, as they were able to build strong relationships with colleagues and stakeholders.”

5. “[Name]’s ability to communicate clearly and effectively with colleagues and clients alike was a key factor in their success in their previous role. They were able to distill complex technical concepts into language that was easily understandable for non-technical stakeholders, and were skilled at presenting information in a clear and concise manner. [Name] was also able to build strong relationships with clients, earning their trust and respect through their professionalism and expertise.”

6. “I was consistently impressed by [Name]’s ability to think creatively and outside the box, resulting in innovative solutions to complex problems. They were able to approach challenges from multiple angles, and were not afraid to take risks in pursuit of novel solutions. [Name] was also skilled at identifying patterns and trends in data, which helped them uncover new insights and opportunities. Their ability to think critically and creatively was a valuable asset to our team.”

7. “[Name]’s strong organizational skills and ability to multitask effectively were essential in their successful management of multiple projects simultaneously. They were able to prioritize competing demands and allocate resources in a way that maximized efficiency and productivity. [Name] was also skilled at managing stakeholder expectations, communicating project status and progress updates in a clear and timely manner. Their ability to juggle multiple priorities and maintain a high level of attention to detail was impressive.”

8. “As a team player, [Name] consistently went above and beyond to support their colleagues and contribute to a positive work environment. They were always willing to lend a hand when needed, and were skilled at building relationships with colleagues from diverse backgrounds and disciplines. [Name] was also adept at providing constructive feedback and support, helping their teammates grow and develop professionally.”

9. “[Name]’s unwavering dedication to their work and their commitment to excellence make them an ideal candidate for the role they are applying for. They consistently demonstrated a passion for their work and a drive to succeed, which helped them excel in their previous roles. [Name] was also able to adapt to changing circumstances and navigate ambiguity with ease, demonstrating a high level of resilience and flexibility.”

10. “In addition to [Name]’s impressive technical skills, their ability to work well under pressure and meet tight deadlines set them apart from their peers. They were able to remain calm and focused in high-pressure situations, and were skilled at managing their time and resources in a way that maximized productivity. [Name] was also able to maintain a high level of attention to detail, ensuring that their work was always of the highest quality.”

— Step 3: Conclusion and Summary —

To wrap up your reference letter, reiterate your endorsement of the candidate and provide an opportunity for the hiring manager or admission officer to reach out to you for further information. It’s always a good idea to proofread your letter and double-check the content to ensure it’s accurate and well-formatted.

For example: “ I am confident that Jane’s remarkable capabilities and positive attitude will make her a valuable addition to ABC Industries. Please don’t hesitate to contact me if you need any further information or clarification. I would be more than happy to discuss Jane’s qualifications, contributions, and potential.”

Sample paragraphs for the summary and conclusion part:

1. It is my pleasure to recommend [Candidate’s name] for the [position/program]. If you would like to discuss [his/her] qualifications further, please feel free to reach out to me. 2.  I wholeheartedly endorse [Candidate’s name] for the [position/program]. I am confident that [he/she] possesses the necessary skills and qualities to excel in this role. If you require any further information or have any questions, please do not hesitate to contact me. 3. I am proud to endorse [Candidate’s name] for the [position/program]. [He/She] is a highly talented and motivated individual who has impressed me with [his/her] work ethic and abilities. Should you require any additional information, I am happy to provide it. 4. I enthusiastically recommend [Candidate’s name] for the [position/program]. [He/She] has a proven track record of success and has consistently shown [his/her] ability to excel in challenging situations. If you would like to discuss [his/her] qualifications in more detail, please feel free to contact me. 5. I am delighted to recommend [Candidate’s name] for the [position/program]. If you require any further information about [his/her] qualifications, please do not hesitate to reach out to me. 6. It is my pleasure to endorse [Candidate’s name] for the [position/program]. [He/She] is a talented and driven individual who has consistently demonstrated [his/her] ability to succeed. If you have any questions or would like to discuss [his/her] qualifications further, please feel free to contact me. 7. I strongly recommend [Candidate’s name] for the [position/program]. [He/She] is an exceptional candidate who possesses the skills and experience necessary to excel in this role. If you would like to discuss [his/her] qualifications further, please do not hesitate to reach out to me. 8. I am confident in recommending [Candidate’s name] for the [position/program]. [He/She] has impressed me with [his/her] ability to work collaboratively, think critically, and solve problems creatively. If you require any additional information or would like to discuss [his/her] qualifications further, please feel free to contact me. 9. I wholeheartedly endorse [Candidate’s name] for the [position/program]. If you have any questions or would like to learn more about [his/her] qualifications, please do not hesitate to reach out to me. 10. I am pleased to recommend [Candidate’s name] for the [position/program]. [He/She] is an outstanding candidate who possesses the necessary skills and experience to excel in this role. If you require any additional information or would like to discuss [his/her] qualifications further, please feel free to contact me at your convenience.

Remember to remain confident, knowledgeable, and clear in your writing, and maintain a neutral, professional tone throughout. Related: A Perfect Letter of Recommendation (8 Best Templates)

Templates for Common Reference Letter Scenarios

Part 5 professional letter of reference template, professional reference letter template 1.

[Your Name] [Your Title] [Your Contact Information]

[Recipient’s Name] [Recipient’s Title] [Recipient’s Address]

Dear [Recipient’s Name],

I have known [Candidate’s Name] for [length of time] in my capacity as [your role], and I am pleased to recommend them for the [job/program] at your [company/school].

During their time at [previous job/position/school], [Candidate’s Name] demonstrated exceptional [achievement/skill], such as [example]. Their dedication to [goal/task] led to a [positive result/outcome] for the [team/project]. This showcases their [leadership capability/teamwork skills/etc.].

I believe that [Candidate’s Name] would make an excellent addition to your [company/school/program]. Please do not hesitate to contact me if you require further information.

[Your Name]

Professional Reference Letter Example 2

Dear Hiring Manager,

As [Candidate’s Name]’s [relationship], I can confidently recommend them for the position at your company. [Candidate’s Name]’s strong work ethic and commitment to their goals have been impressive during the time we have worked together.

[Candidate’s Name]’s skill in [specific example] has significantly impacted the success of our [team/project]. The combination of their expertise in [field/skill] and their [another quality] make them a valuable asset to any team.

I have no doubt that [Candidate’s Name] will excel in the role they are applying for. If you have any questions or require additional information, please feel free to contact me.

Best regards,

Part 6 Reference Letter for Job Application

Dear [Hiring Manager],

I am writing this letter of recommendation for [Applicant’s Name], who has applied for the [Job Position] role at your organization. I have known [Applicant’s Name] for [Number of Years] years, during which time they have demonstrated exceptional skills and qualities that make them an ideal candidate for the position.

[Applicant’s Name] is a highly motivated individual who possesses excellent communication skills, both written and verbal. They have a proven track record of working well in a team environment and have consistently demonstrated a strong work ethic. They are proactive and always willing to go the extra mile to ensure that tasks are completed to the highest standard.

In addition to their technical skills, [Applicant’s Name] also possesses excellent interpersonal skills. They are able to build strong relationships with colleagues, clients, and stakeholders, which has helped them to achieve success in their previous roles. They are also able to adapt quickly to new environments and are comfortable working in a fast-paced, dynamic environment.

I strongly recommend [Applicant’s Name] for the [Job Position] role at your organization. They would be an asset to any team and I am confident that they would excel in this role. Please do not hesitate to contact me if you require any further information.

[Your Title]

[Your Company]

Dear [Employer],

I am writing to recommend [Candidate’s Name] for the [Position or Program] at [Company or Institution]. (Option: I am writing to highly recommend [Applicant] for any job opportunity that may arise within your organization.) [Applicant] has worked under my supervision for [length of time] and has consistently demonstrated a strong work ethic, exceptional skills, and a positive attitude.

During their time with us, [Applicant] has accomplished many notable achievements, including:

– Successfully leading a team of [number] in a project that resulted in a [percentage] increase in sales – Developing and implementing a new marketing strategy that resulted in a [percentage] increase in website traffic – Demonstrating exceptional problem-solving skills when faced with challenging situations, resulting in the successful resolution of [specific examples]

[Applicant] has also shown an ability to work collaboratively with others, both within their team and across departments. Their positive attitude and willingness to go above and beyond expectations have made them a valuable asset to our organization.

I strongly believe that [Candidate’s Name] would be a great fit for [Role/Position] at your [Company/Organization]. Their skills, work ethic, and positive attitude make them an excellent candidate for any role they may pursue.

[Your Name] [Your Title] [Your Company]

Part 7 Academic Reference Letter Template

Dear [Recipient],

I am pleased to provide this letter of reference for [Name], who has requested my endorsement in support of their academic pursuits. I have known [Name] for [length of time] and have had the pleasure of working with them on [project/course/etc.].

[Name] is a highly motivated and dedicated individual who consistently demonstrates a strong work ethic and a commitment to academic excellence. They possess excellent analytical and critical thinking skills, which are essential for success in any academic endeavor. [Name] is also a skilled communicator, both verbally and in writing, and has consistently demonstrated the ability to work collaboratively with others.

During [Name]’s time in [program/course/etc.], they have consistently demonstrated a high level of academic achievement, earning [grades/awards/etc.]. Furthermore, [Name] has shown a strong interest in [specific area of study], which is evident in their [research/extracurricular activities/etc.].

I have no doubt that [Name] will continue to excel in their academic pursuits and will make a valuable contribution to any academic community they become a part of. I highly recommend [Name] for any academic program or opportunity they may pursue.

Please do not hesitate to contact me if you require any further information.

Part 8 Character and Personal References

Sometimes, we need a reference letter that focuses on our interpersonal and personal qualities. Family friends, neighbors, or community leaders can write these letters for various purposes. Example: Olivia, applying to be a volunteer at a nonprofit, could request a reference from the head of her community gardening project praising her teamwork and dedication.

I am writing this letter to recommend [Name] for any opportunity that requires a person with exceptional interpersonal and personal qualities. I have known [Name] for [Number of years] years, and I can attest to their outstanding character.

[Name] has always been a person of great integrity and honesty. They have a strong moral compass and always do the right thing, even when it is difficult. They are respectful and considerate of others, and they treat everyone with kindness and empathy. [Name] is a great listener and communicator, and they always make an effort to understand others’ perspectives.

One of [Name]’s most impressive qualities is their ability to work well with others. They are a great team player and always contribute positively to any group they are a part of. They are reliable and responsible, and they always follow through on their commitments. [Name] is also a natural leader and has the ability to motivate and inspire others to do their best.

In addition to their interpersonal skills, [Name] has many personal qualities that make them an exceptional candidate for any opportunity. They are hardworking and dedicated, and they always strive for excellence in everything they do. They are also creative and innovative, and they have a unique perspective that allows them to come up with new and exciting ideas.

I highly recommend [Name] for any opportunity that requires a person with exceptional interpersonal and personal qualities. They are an outstanding individual who will undoubtedly make a positive impact on any organization or team they are a part of.

Part 9 Promotions and Leadership Recommendations

I am writing this letter to recommend [Employee’s Name] for a promotion. I have had the pleasure of working with [Employee’s Name] for [Duration of Time] in [Current Position] and have been consistently impressed with their work ethic, dedication, and ability to exceed expectations.

During their time in [Current Position], [Employee’s Name] has demonstrated exceptional leadership skills, consistently achieving and exceeding targets, and showing a willingness to go above and beyond to ensure the success of the team. Their ability to work collaboratively with colleagues and clients has also been a key factor in their success.

[Employee’s Name] has shown a strong commitment to their professional development, continuously seeking opportunities to improve their skills and knowledge. They have demonstrated a high level of adaptability and flexibility in their work, taking on additional responsibilities and successfully managing multiple projects simultaneously.

I have no doubt that [Employee’s Name] will excel in a higher position, and I highly recommend them for a promotion. Their skills, dedication, and commitment to excellence make them a valuable asset to any team.

I am writing to recommend [Name] for a promotion to a leadership position within [Company/Organization]. As [his/her] current supervisor/manager, I have had the privilege of working closely with [Name] and can attest to [his/her] exceptional leadership skills, dedication, and commitment to excellence.

During [his/her] time with the company, [Name] has consistently demonstrated the ability to inspire and motivate [his/her] team to achieve outstanding results. [He/She] has a natural talent for identifying and nurturing talent, and [his/her] team members consistently speak highly of [his/her] leadership style.

[Name] is an excellent communicator and has a talent for building strong relationships with colleagues, clients, and stakeholders. [He/She] is also highly organized and detail-oriented, ensuring that projects are completed on time and to the highest standards.

I believe that [Name] would make an outstanding leader within the company and would be an asset to any team. [His/Her] experience, skills, and dedication make [him/her] an ideal candidate for a leadership position, and I wholeheartedly recommend [him/her] for this role.

Part 10 Reference Letters Tips and Best Practices

Creating a strong letter.

When writing a strong reference letter, focus on the person’s attributes, qualifications, experience, and achievements. Discuss their qualities and accomplishments that are relevant to the desired employment or opportunity. Be specific and provide examples of how the person demonstrated these traits. Include the person’s title, goals, and any relevant research they conducted. Highlight their hardworking nature and passion for their work.

Proofreading and Editing

Before submitting the reference letter, take the time to carefully proofread and edit. Double-check details such as the person’s name, title, and the company or institution for which they are applying. Ensure that the content accurately represents the person’s qualifications and experience.

Remaining Professional and Credible

By keeping your language neutral and clear, you’ll ensure that your letter remains credible. Consider the context of the letter and the expectations of the recipient, and tailor your writing style accordingly.

Frequently Asked Questions

What are top 3 elements of a great reference.

A great reference letter should include three key elements:

• Personalization: Tailor the letter to the specific opportunity by addressing the recipient and incorporating relevant information about the position or program.
• Specific examples: Provide examples that illustrate the individual’s strengths and accomplishments relevant to the opportunity.
• Sincere endorsement: Convey your genuine enthusiasm and confidence in the individual’s potential for success.

How to craft a professional reference letter?

For professional reference letters, maintain a formal tone and use industry-specific language. Start with a brief introduction of your relationship with the individual and the context of your recommendation. Highlight their professional accomplishments, skills, and work ethic. Support these claims with specific examples or measurable outcomes. End the letter by reaffirming your endorsement.

How to craft a casual reference letter?

When writing a casual reference letter, maintain a friendly and conversational tone. Begin by explaining your relationship with the person and the context in which you know them. Emphasize their positive attributes, sharing anecdotes or specific examples to illustrate why they would be a good fit for the opportunity. Avoid using overly formal language or jargon.

Example: “I’ve had the pleasure of working with John as a fellow volunteer at the local animal shelter for over two years now. He consistently demonstrates a genuine love for animals and goes out of his way to ensure they are well taken care of. For instance, I remember John spending his weekend to mend the fence…”

What are the essentials of recommendation letter format?

• Your contact information (name, title, organization, address, phone number, and email).
• Recipient’s information (if available).
• Salutation (e.g., “Dear [Recipient],” or “To Whom It May Concern,”).
• Introduction, followed by the body of the letter, detailing the individual’s qualifications, achievements, and strengths.
• Conclusion, in which you reiterate your endorsement.
• Closing (e.g., “Sincerely,” or “Best regards,”), followed by your signature and printed name.

What makes a good reference letter?

A good reference letter is personalized, specific, and genuine. Focus on the individual’s unique skills, accomplishments, and potential relevant to the intended purpose and provide concrete examples to support your claims. Show enthusiasm and confidence in the individual’s abilities to help them stand out to the recipient.

Related: A Perfect Letter of Recommendation (8 Best Templates)

• 6 Example Emails: How to Ask for a Letter of Recommendation
• How to Start a Letter (and Mistakes to Avoid)
• Employee Evaluation Example [Guide for Managers]

25 Personal References Examples & Samples

Chris Drew (PhD)

Dr. Chris Drew is the founder of the Helpful Professor. He holds a PhD in education and has published over 20 articles in scholarly journals. He is the former editor of the Journal of Learning Development in Higher Education. [Image Descriptor: Photo of Chris]

Learn about our Editorial Process

A personal reference is a reference provided by someone who knows you personally, as opposed to a professional or academic reference.

Personal references are often used to confirm things about your character and your personal history, rather than your work history or qualifications. They can be useful for employers because they can give them a more well-rounded picture of the person they’re considering hiring.

If you’ve been asked to find a personal reference, consider asking a friend, neighbor, or family member who can attest to your character.

Professional vs Personal References

An employer will usually ask for both professional and personal references when they are considering you for a position. Each type of reference will reveal different parts of your personality to your potential employer.

Here is the difference between professional and personal references:

• Professional references are people who can attest to your work ethic and qualifications.
• Personal references are people who can speak to your character.

Because a professional reference needs to be able to attest to your work in a professional setting, they need to be someone you have worked with. Preferably, it will be a former boss or line manager.

Professional references need to speak more holistically about your character. So, they may have worked with you in a professional setting but they more often just know you outside of a professional setting.

Examples of People who can Provide a Personal Reference

• Longtime Friends
• People you Volunteered With
• A Police Officer or Firefighter you Know
• A Teacher or Nurse you Know
• A Businessperson you Know
• Family Friends
• A Religious Leader
• A Sports Coach
• A Youth Group Leader
• Your Doctor
• Your Landlord
• A Friend’s Parents

What to Include in a Personal Reference

If you have been asked to provide a personal reference, consider whether you can truly vouch for that person’s character. If so, then you might consider including some of the following details.

How Long you have Known the Person – The employer will want to know how long you have known the person, as the longevity of a relationship can be a good indicator that the person can sustain positive relationships. It also adds credibility to your assessment of the person.

How you Know the Person – This is important because it will help the potential employer understand whether you’re a qualified reference. For example, if you only know them as a casual acquaintance, your reference might not hold as much weight.

An Honest Assessment of their Personality – Generally, I only agree to give a personal reference if I can honestly attest to the person’s values and integrity. If you can’t be honest in your praise, consider passing up the opportunity to act as a personal reference.

Examples of the Person’s character in Action – The person asking for the reference would greatly appreciate you including an example of a time when the person demonstrated their character. Furthermore, it can come across as a genuine, high-quality, and thoughtful reference that the future employer would appreciate.

Examples of Personal References

Below are 25 Personal Reference Samples.

• “Carl is a patient man who is always willing to lend a listening ear. I’ve known him for seven years, and in that time he has never once lost his temper or raised his voice in anger. He is the preacher at my church, and he has a way of making even the most complex theological concepts easy to understand.
• “Jordan has been the janitor at my workplace for 18 months. He is always looking for new ways to get to know people around the workplace, and his passion for helping others is evident in everything he does. I highly recommend Carl for any position he may be interested in; he is sure to be an asset to any team. Thank you for taking the time to consider him.”
• “It is with pleasure that I write this letter of reference for Ahmed. I have known him for 12 years, and he is a family friend. In that time, I have always been impressed by his work ethic. He is a hard worker who is always willing to go the extra mile. Ahmed is also a very reliable person.”
• “Gemma is a former colleague of mine. We have known each other for 3 years. The one thing I am most impressed by with Gemma is that she is always on time and takes great care to do things right the first time. This attention to detail has served her well in her personal life and career. Gemma would be an excellent addition to any team, and I highly recommend her.”
• “I have known Jessica for over 10 years. We went to college together and have been good friends since then. I know her to be an honest, reliable, and trustworthy person.”
• “I have had the pleasure of knowing Charlie for two years, during which time we have served together as volunteer firefighters. In that capacity, I have seen firsthand Charlie’s compassion for others. He is always quick to lend a hand, whether it’s helping a fellow firefighter with an equipment issue or providing comfort to a family who has lost their home in a fire. Charlie’s calm demeanor and willingness to help are truly admirable.”
• “I have known John for 5 years as he is my neighbor. He is always willing to help me out and is always friendly and polite. I know him to be an honest and upstanding person.”
• “I have known Sarah for 3 years as she is my daughter’s best friend. I have seen her interact with my daughter and other children and she is always kind, patient, and helpful. I know her to be a responsible and caring person.”
• “I have known Alex for 2 years as he is my son’s baseball coach. He is always positive and encouraging, and my son has really benefited from his coaching. I know him to be a responsible and reliable person.”
• “I have known Jane for 1 year as she is a member of my book club. She is always well-informed and has interesting insights to share. I know her to be an intelligent and articulate person.”
• “I have known Mike for 1 year as he is the manager of my local gym. He is always friendly and helpful, and I know him to be a reliable and trustworthy person.”
• “I very rarely give personal references, but I will make an exception for Liz. She is one of the kindest people I know. People always underestimate her, but I know who she really is – a person with incredible determination and an uncanny ability to beat the odds to acheive her absolute best.”
• “I first met Michelle when she was dogsitting for us when we travelled to Costa Rica. She took great care for our animals, for which we will always be grateful. I’d more than happily have her do it for us again. I know her to be very trustworthy and reliable.”
• “I have known Caroline for 2 weeks as she is the new nanny for my children. She is always cheerful and patient, and I know her to be a responsible and reliable person.”
• “Thomas is my boss and I have worked with him for the past two years. He is always fair and reasonable, and I know him to be a honest and upstanding person.”
• “I have known Karen for 15 years as she is my best friend’s mom. She is always friendly and helpful, and I know her to be a responsible and caring person.”
• “I have known Ryan for 4 years as he is my brother’s best friend. I have seen him interact with my brother and other people, and he is always polite and respectful. I know him to be a responsible and reliable person.”
• “I have known Stephanie for 3 years as she is a member of my church. She is always willing to help out and is always friendly and polite. I know her to be an honest and upstanding person.”
• “I have known Nathan for 2 years as he is my neighbor. He is always willing to help me out and is always friendly and polite. I know him to be a honest and upstanding person.”
• “I have known Emma for 1 year as she is my daughter’s best friend. I have seen her interact with my daughter and other children and she is always kind, patient, and helpful. Whenever she comes over for dinner, she is always polite and respectful. I know her to be a responsible and caring person.”
• “I have known Ann for 3 years as she is my Pilates instructor. She is always upbeat and positive, and I know her to be a responsible and reliable person.”
• “I have known Lisa for 1 year as she is my daughter’s dance instructor. She is always patient and encouraging, and I know her to be a kind and caring person.”
• “I have known Julie for 2 weeks as she has been working with me at the Parents and Teachers committee. She has only been with us for a short time, but she has already made a great impression. She is always well-informed and has interesting insights to share. I know her to be an intelligent and articulate person.”
• “I have known Jacinta for four years through competitive sports, and in that time she has consistently proven herself to be a highly self-motivated individual. Whether it is training for competition or simply striving to improve her personal best, Jacinta is always putting in the extra effort to reach her goals.”
• “Sam and I are swim partners. He is truly dedicated to swimming and this dedication has helped him to achieve great things in his swimming career, and I have no doubt that it will continue to serve him well in whatever endeavours he pursues in the future. I am confident that Sam will be an excellent addition to any team or organisation, and I wholeheartedly recommend him.”

As you can see, personal references can come from a variety of people who know you in different ways. The important thing is that they can attest to your character and speak to your positive qualities.

Personal references are people who can attest to your character, rather than your work history or qualifications. They can be useful for employers because they can give them a more well-rounded picture of the person and their behaviors and attitude.

When asking someone to be your personal reference, make sure to give them a heads up so they know what to expect. And, be sure to thank them afterward! They have done you a great favor.

• Chris Drew (PhD) https://helpfulprofessor.com/author/chris-drew-phd-2/ 25 Number Games for Kids (Free and Easy)
• Chris Drew (PhD) https://helpfulprofessor.com/author/chris-drew-phd-2/ 25 Word Games for Kids (Free and Easy)
• Chris Drew (PhD) https://helpfulprofessor.com/author/chris-drew-phd-2/ 25 Outdoor Games for Kids
• Chris Drew (PhD) https://helpfulprofessor.com/author/chris-drew-phd-2/ 50 Incentives to Give to Students

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• Career Blog

Personal Reference Letter Examples and Writing Tips for 2024

As individuals progress through their personal and professional lives, they may encounter instances where they are required to produce a personal reference letter. This letter serves as a powerful endorsement tool for the candidate, helping to influence the decision-making process in their favor.

In this article, we will examine the significance of a well-written personal reference letter, including its definition, purpose, and benefits. We will provide examples and valuable tips to help you create a compelling personal reference letter that positively impacts the recipient’s outcome.

What is a Personal Reference Letter?

A Personal Reference Letter, also known as a character reference letter, is a written document that attests to an individual’s character, work ethic, integrity, and overall professionalism. It is typically written by someone who has had a significant amount of interaction with the candidate, whether in a professional or personal context.

The letter should be written in a professional tone, highlighting the individual’s significant strengths, key attributes, and unique qualities that distinguish them from others. This letter is an invaluable resource when it comes to competing for job opportunities or academic positions.

Purpose of Personal Reference Letter

The primary purpose of a Personal Reference Letter is to provide an unbiased and sincere evaluation of an individual’s positive attributes, which can help the recipient make informed decisions. The letter should provide insight into the individual’s work ethic, skills, and overall character, which can influence the recipient’s decision-making process positively.

Whether it’s for a job application, academic program, or any other evaluation process, a Personal Reference Letter can be a key factor in determining the candidate’s suitability for the role.

Who might need a Personal Reference Letter?

Individuals from various backgrounds and professions may require a Personal Reference Letter to provide support to their claims of competency and professionalism. This includes people in the following professional categories:

• Job applicants
• Entrepreneurs
• Freelancers
• Medical professionals
• And any individual looking to confirm their credibility in any industry.

D. Benefits of a Well-Written Personal Reference Letter

A well-written Personal Reference Letter carries a multitude of benefits. First and foremost, it serves as a persuasive tool that can positively influence the recipient’s decision-making process. It can increase the candidate’s chances of getting selected for the desired job or academic position.

Furthermore, a well-written Personal Reference Letter provides concrete evidence of an individual’s positive attributes and work ethic. It creates a lasting impression of the candidate, which can benefit them in the future.

A Personal Reference Letter plays a vital role in a candidate’s personal and professional development. It is essential to be sincere and succinct in your evaluation of the candidate, highlighting their unique attributes that can influence the recipient’s decision positively.

Personal Reference Letter Format

When it comes to personal reference letters, there are certain formatting rules that should be followed. These letters are often used for employment and education purposes, and can have a significant impact on the recipient’s future opportunities. Here are the key elements of a personal reference letter format:

A. Formal vs. Informal

The tone of the letter should reflect the relationship between the writer and the recipient. If it is a professional or academic reference, a formal tone is appropriate. If the relationship is more personal, an informal tone may be more fitting. Regardless of the tone, the letter should be well-written and thoughtful.

B. Length and Structure

The length of a personal reference letter can vary depending on the purpose and requirements of the recipient. Generally, the letter should be one page in length or less. The structure of the letter should include an introduction, body, and conclusion. Each section should be clearly labeled to guide the reader.

C. Salutation

The salutation of the letter should address the recipient directly, using their full name or appropriate title. If the relationship is more informal, a first name may be used. If the relationship is professional or academic, a formal title may be more appropriate.

D. Introduction

The introduction should include the writer’s connection to the recipient, and the purpose of the letter. It should also establish the writer’s credibility and qualifications to give a reference.

The body of the letter should provide specific examples of the recipient’s skills, character, and achievements. These examples should be detailed and highlight the qualities that make the recipient stand out. The writer should also include any relevant background information to provide context.

F. Conclusion

The conclusion should summarize the writer’s opinion of the recipient, and offer support for their abilities and potential. The writer should also invite the reader to contact them for further information or clarification.

G. Signature

The signature should include the writer’s full name, title, and contact information. This provides further credibility and allows the recipient to follow up if needed.

A well-written personal reference letter can provide a significant boost to the recipient’s future opportunities. By following these formatting guidelines, writers can ensure their letters are effective and impactful.

Personal Reference Letter Writing Tips

Crafting an effective personal reference letter requires more than merely penning a few kind words about the subject. Being a well-crafted and impactful letter writer calls for careful attention to detail and an ability to communicate not just about the person, but to someone who may be looking to hire or accept the applicant.

To help you write a persuasive letter, here are some essential tips:

A. Understand the Purpose

Before embarking on penning your personal reference letter, it is essential to understand its purpose. Typically, it serves as a testament to the subject’s character, highlighting their positive attributes, and why they are suitable for the job or opportunity at hand.

B. Choose the Right Tone

The tone of the letter is critical to conveying the message effectively. A more informal tone may be suitable for a letter of recommendation between friends or colleagues, while a more formal tone is appropriate when writing for an academic or professional position. It is vital to take the time to understand the audience and the subject before finalizing the tone.

C. Highlight Relevant Qualities or Skills

When writing a personal reference letter, it is essential to emphasize the subject’s positive qualities and skills that are relevant to the job or opportunity. Avoid simply listing the achievements I have seen or heard of in the past. Instead, focus on the qualities and skills that you have personally observed and think are valuable.

D. Include Specific Examples

One of the best ways to persuade a hiring manager or executive board to consider a person is by including specific examples that illustrate how the subject has demonstrated the qualities and skills that you mention. It will provide substance to the letter, enabling the reader to envision the person’s capabilities.

E. Customize the Letter

A well-crafted personal reference letter should be personalized and unique to the subject’s specific situation. Take the time to understand the job or opportunity requirements, and tailor your letter accordingly to highlight their most relevant accomplishments.

F. Proofread and Edit

Finally, make sure to proofread and edit your letter thoroughly. A letter filled with grammatical errors or haphazard language may not communicate the message effectively. It is crucial to get a second opinion from others to ensure that the subject’s best qualities are communicated effectively.

Following these tips will help improve the effectivity of a personal reference letter, leading to better job prospects and future opportunities for the applicant.

Personal Reference Letter Dos and Don’ts

When it comes to writing a personal reference letter, there are some dos and don’ts to keep in mind to ensure your letter is effective and professional.

• Be Honest : Always tell the truth about the person you are recommending. False information can have disastrous consequences and damage your credibility.
• Use Positive Language : Use upbeat and affirmative language to describe the person and their accomplishments. This helps to create a positive impression of the candidate in the minds of the reader.
• Provide Praise : Highlight the person’s strengths and accomplishments. This helps to strengthen their case and show why they are deserving of the opportunity they are seeking.
• Use Specific Examples : Give specific examples of the person’s accomplishments or contributions, rather than generalizations. This helps to demonstrate their unique abilities and contributions.
• Make it Professional : Use professional language and structure. Keep the tone formal, respectful, and appropriate to the context of the letter.

B. Don’ts

• Lie or Exaggerate : Never lie or exaggerate about the person you are recommending. Your credibility and reputation is at stake.
• Be Overly Critical : Avoid making negative or overly critical comments about the person. Focus on their positive attributes and accomplishments instead.
• Provide Vague or Generic Comments : Avoid making vague or generic comments that could apply to anyone. Be specific and provide detailed examples to showcase the candidate’s achievements and skills.
• Use Slang or Jargon : Avoid using slang or jargon that might be unclear or inappropriate to the reader.
• Make it Too Long or Too Short : It’s important to strike the right balance between providing enough information and being concise.

Personal Reference Letter Examples

When someone requests a personal reference letter, it is important that the letter is well-written and provides insight into the person’s character and abilities. Here are examples of personal reference letters for different situations:

A. Letter for a Job Applicant

If you are asked to write a personal reference letter for a job applicant, include specific examples of the person’s skills and experiences that are relevant to the job they are applying for. Some key points to include are:

• How long you have known the person
• In what capacity you have worked with the person
• The person’s strengths and skills that make them a good fit for the job
• Any personal anecdotes or stories that highlight the person’s character or work ethic

To Whom It May Concern,

I am writing to recommend Jane Smith for the role of Marketing Manager in your company. I have had the pleasure of working with Jane for two years at XYZ Corporation, where she was a standout employee.

Jane consistently demonstrated excellent communication skills and a strong work ethic. She was able to manage multiple projects simultaneously and deliver high-quality work on time. Her attention to detail and creativity were also impressive.

In addition, Jane is a team player who is always willing to lend her expertise to help others succeed. She is also a natural leader who can inspire her teammates to achieve their goals.

I am confident that Jane would be an asset to your organization and would excel in the role of Marketing Manager. Please feel free to contact me if you have any further questions.

Sincerely, [Your Name]

Dear Hiring Manager,

I am writing this letter of recommendation for David Johnson, who has applied for the position of IT Specialist at your company. I have had the pleasure of working with David for three years at ABC Corporation. During this time, I have found him to be a highly-skilled and dedicated employee.

David has a deep understanding of various computer systems and software programs. He is always on top of the latest updates and can quickly troubleshoot any issues that arise. David is also an excellent communicator and is able to explain complex technical issues in a way that is easy to understand.

In addition, David is a great team player who can work collaboratively with all members of the team. He is always willing to help others and is never too busy to lend a hand.

I strongly endorse David for his technical skills, attention to detail, and work ethic. He would be an excellent addition to your team.

B. Letter for a Student

Writing a personal reference letter for a student requires highlighting the student’s academic achievements, personal qualities, and future potential.

[Recipient’s Name],

I am writing to provide a personal reference for Emily Davis, who is applying for a scholarship at your esteemed institution. I have had the pleasure of being Emily’s teacher for the past three years, and I have witnessed her exceptional dedication, intelligence, and passion for learning.

Emily consistently demonstrated outstanding academic performance, consistently achieving top grades in all her courses. She is a highly motivated and self-driven student who goes above and beyond to excel in her studies. Her critical thinking skills and ability to grasp complex concepts are truly impressive.

Furthermore, Emily possesses excellent communication skills, both written and verbal. She actively participates in class discussions, articulates her ideas effectively, and engages with her peers in a respectful and insightful manner. She is not only an exceptional learner but also a valuable contributor to the classroom environment.

Beyond her academic achievements, Emily is a compassionate and empathetic individual. She actively participates in community service projects and has shown great leadership skills in organizing fundraisers and volunteering activities. She is committed to making a positive impact on the lives of others and demonstrates a strong sense of social responsibility.

I have no doubt that Emily has a bright future ahead of her. She is determined, resilient, and possesses the necessary qualities to succeed in her chosen field of study. I wholeheartedly recommend her for the scholarship, as I believe she has the potential to make a significant contribution to your institution and society as a whole.

Please feel free to contact me if you require any further information or have additional questions.

Warm regards, [Your Name]

I am writing to enthusiastically recommend Michael Johnson, a student of exceptional talent and character, for any academic opportunities that may arise. I have had the pleasure of being Michael’s mentor and advisor during his high school years, and I have been consistently impressed by his dedication, intellectual curiosity, and commitment to personal growth.

Michael consistently exhibits an extraordinary work ethic and a genuine passion for learning. His academic achievements speak for themselves, as he has consistently maintained top grades across all subjects. Michael possesses exceptional analytical and problem-solving skills, and he consistently demonstrates a deep understanding of complex concepts.

What truly sets Michael apart is his insatiable curiosity and eagerness to explore interdisciplinary topics. He actively seeks out additional learning opportunities outside the traditional curriculum, engages in research projects, and consistently seeks mentorship from experts in various fields. His ability to connect concepts from different disciplines is a testament to his exceptional intellect and thirst for knowledge.

In addition to his academic prowess, Michael is a natural leader and an incredibly compassionate individual. He is deeply involved in community service initiatives, spearheading projects that aim to address social issues and promote equality. Michael’s dedication to serving others and his ability to inspire his peers make him an exceptional candidate for any academic program.

I wholeheartedly endorse Michael’s application and believe that he has the potential to make significant contributions to any institution he attends. His intellectual acumen, commitment to excellence, and unwavering moral compass make him an exceptional student and an asset to any academic community.

Please do not hesitate to contact me if you have any further inquiries.

Remember to tailor the content of your personal reference letter to the specific individual and situation. Highlight the person’s relevant qualities and provide specific examples to support your statements.

Personal Reference Letter Template

When it comes to writing a personal reference letter, it’s important to understand the key elements and structure. Here, we provide an outline and template to help guide you in crafting a compelling and informative personal reference letter.

A. Outline of a Personal Reference Letter

• Introduction : Begin by introducing yourself and your relationship to the person you are recommending.
• Personal Qualities and Character : Provide specific examples and anecdotes that highlight the personal qualities and character traits of the person you are recommending. These could include things like their work ethic, reliability, kindness, leadership skills, and interpersonal skills.
• Professional Qualifications : Next, showcase the person’s professional qualifications and accomplishments. This could include their education, certifications, work experience, and any notable achievements or awards.
• Conclusion : Close the letter by reiterating your recommendation and expressing your confidence in the person’s abilities.

B. Personal Reference Letter Template

[Your Name] [Your Address] [City, State ZIP Code] [Your Email Address] [Today’s Date]

[Recipient Name] [Recipient Address] [City, State ZIP Code]

Dear [Recipient Name],

I am writing to recommend [Name of Person Being Recommended] for [Reason for Recommendation]. I have had the pleasure of knowing [Name of Person Being Recommended] for [Length of Time] and during that time, [he/she/they] have impressed me with [his/her/their] exceptional personal qualities and professional qualifications.

[Paragraph 1: Introduction] [Name of Person Being Recommended] and I have known each other since [How You Met]. As a [Your Relationship to the Person Being Recommended], I have had the opportunity to work closely with [him/her/them] and have witnessed [his/her/their] dedication and commitment firsthand.

[Paragraph 2: Personal Qualities and Character] [Name of Person Being Recommended] is an individual of the highest character and integrity. [He/She/They] consistently demonstrates [Positive Quality or Trait], as evidenced by [Specific Example or Anecdote]. Additionally, [he/she/they] is [Positive Quality or Trait], which [has/have] contributed greatly to [his/her/their] success in [Field or Industry].

[Paragraph 3: Professional Qualifications] In addition to [his/her/their] exceptional personal qualities, [Name of Person Being Recommended] also possesses [list professional qualifications]. [He/She/They] has shown [specific accomplishments or contributions in the professional realm].

[Paragraph 4: Conclusion] It is with great enthusiasm that I recommend [Name of Person Being Recommended] for [Reason for Recommendation]. [He/She/They] have the skills, experience, and personal qualities needed to excel in [The Desired Role or Opportunity]. [He/She/They] has my highest recommendation.

Sample Personal Reference Letter Request

Personal reference letters are an excellent way to showcase one’s character, skills, and work ethic to potential employers or educational institutions. However, to receive a personal reference letter, one must request it from a former employer, professor, or colleague. Here is an example of how to request a personal reference letter from someone:

A. Introduction

Dear [Name],

I hope this email finds you well. It was a pleasure working with you at [company/school] and experiencing your impressive [list specific qualities]. As I embark on [explain the reason you need the reference letter], I was hoping you could provide me with a personal reference letter to include in my application package.

B. Request for Personal Reference

If it is not too much trouble, could you please address the following points in your letter?

• Your relationship with me
• The duration of our professional or academic interactions
• Specific examples of my skills, abilities, and work ethic
• How my skills and abilities contributed to the success of the company/project/team
• Any additional comments you think might be useful for my application

It would be very much appreciated if you could address the above points in your letter. Please let me know if you have any questions or concerns regarding the process or content of the reference letter.

C. Thank You

Thank you for considering my request for a personal reference letter. I understand that this is a busy time for you, and your efforts to help me are highly appreciated. If you are able to provide the reference letter, please let me know when I can expect it.

Thank you again for all your support and guidance during our time working together.

Personal Reference Letter vs. Professional Reference Letter

When it comes to reference letters, there are two main categories: personal and professional. While both types aim to provide insight into an individual’s character, skills, and work ethic, there are key differences that set them apart. Understanding these differences can help ensure that you use the right type of reference letter for your specific situation.

A. Differences Between Personal and Professional Reference Letters

One of the most significant differences between personal and professional reference letters is the purpose they serve. Personal reference letters are typically requested by individuals who are hoping to secure a job, obtain an apartment, or apply for a loan. In contrast, professional reference letters are requested by organizations or companies looking to gain insight into a candidate’s suitability for a particular role.

Another key difference between the two is the relationship between the person writing the letter and the candidate. Personal reference letters are written by individuals who know the candidate on a personal level. These letters often emphasize the candidate’s personal qualities, such as their integrity, character, and sense of responsibility. Professional reference letters, on the other hand, are typically written by someone who has worked with the candidate in a professional capacity. These letters focus on the candidate’s skills, work experience, and ability to perform in a specific job.

Finally, personal and professional reference letters may differ in terms of tone and format. Personal reference letters are often more informal in tone and may include personal anecdotes or stories about the candidate. Professional reference letters, on the other hand, are typically more formal and structured, following a business letter format.

B. Which One to Use When?

Knowing when to use a personal reference letter versus a professional reference letter can be critical. For example, if you are looking to rent an apartment or apply for a loan, a personal reference letter from someone who knows you on a personal level may carry more weight than a professional reference letter. Similarly, if you are applying for a job, a professional reference letter from a former employer or supervisor is likely to be more valuable than a personal reference letter.

It is essential to consider the context in which the reference letter will be used and to choose the type of letter that will be most effective in that context. If you have any doubt about which type of letter to use, it may be helpful to speak to the person or organization requesting the letter and ask for their guidance.

Understanding the differences between personal and professional reference letters and knowing when to use them can be critical in obtaining the desired outcome. Choosing the right type of letter and ensuring that it is well-written and presented can significantly increase the candidate’s chances of success.

When to Ask for a Personal Reference Letter?

If you are looking to bolster your job application, college or graduate school admissions profile, or your volunteer or community service profile, a personal reference letter is a powerful tool that can give you an edge over other applicants.

A. Job Applications

When applying for a job, it is becoming increasingly common for employers to require candidates to submit personal reference letters. These letters give your potential employer insight into your strengths, work ethic, and character. Make sure to choose references who can speak to these qualities and the relevance of your work experience to the job you’re applying for.

In addition, it’s important to give your references sufficient notice and provide them with any necessary information about the job you’re applying for so that they can write a letter that speaks directly to the hiring manager’s needs.

B. College or Graduate School Admissions

For college or graduate school applications, personal reference letters are invaluable. Schools are looking for students who are well-rounded, committed, and able to contribute positively to their academic community. A reference letter can speak to your academic achievements, leadership skills, and commitment to community service.

It is important to carefully choose who you ask to write your reference letter. Your references must be able to speak to your academic abilities and potential, so be sure to choose people who know you well in this context.

C. Volunteer or Community Service

Volunteering or participating in community service can be a fantastic way to gain experience and skills, and can also be an excellent addition to your resume. Personal reference letters are a great way to build your profile within your chosen community and demonstrate your dedication and commitment.

When asking for a reference letter for your community service involvement, choose references who can speak to your level of involvement, the impact you had on the organization, and the quality of your work. Make sure to provide them with any necessary information about the organization and the work you did.

Personal reference letters can be a powerful tool in building your resume, and in making a compelling case for your abilities as a candidate. By choosing your references carefully, providing them with the necessary information they require, and thanking them for their help, you can ensure that your personal reference letters have the impact you need to succeed.

Personal Reference Letter FAQ

A. what should be included in the personal reference letter.

A personal reference letter serves as a written testimony of an individual’s character, abilities, and accomplishments. Therefore, it must provide a clear and concise overview of the individual’s strengths and qualifications. Here are some essential elements that should be included in a personal reference letter:

1. Introduction

The letter should begin with a brief introduction that explains the purpose of the letter and the relationship of the writer with the individual. This section should provide context and set the tone for the entire letter.

2. Description of the individual

The writer should provide a detailed description of the individual’s qualities, such as their character, abilities, and accomplishments. This section should highlight the key strengths and qualities that make the individual stand out and excel in their field.

3. Specific examples

The writer should provide specific examples of the individual’s achievements and how they’ve demonstrated their strengths and abilities. These examples should illustrate the individual’s character, work ethic, and skills.

4. Conclusion

The letter should end with a brief summary of the individual’s strengths and qualifications, and a statement of recommendation. The writer should express their confidence in the individual’s abilities and provide their contact information for further inquiries.

It’s important to note that personal reference letters should be honest and sincere. It’s also crucial to proofread and edit the letter carefully to ensure that it’s free of errors and conveys the intended message.

B. Personal Reference Letter Examples and Writing Tips

To help you write a compelling personal reference letter, here are some examples and writing tips:

1. Use a professional tone

The letter should be written in a professional tone and format. Avoid using informal language or overly emotional expressions.

2. Be specific

Provide specific examples of the individual’s strengths and accomplishments. Use concrete details to illustrate their skills and qualities.

3. Customize the letter

Tailor the letter to the specific purpose and context of the individual’s application. For example, if the individual is applying for a job, focus on their job-related skills and experiences.

4. Be positive

Highlight the individual’s positive qualities and avoid negative comments or criticisms. The letter should be a positive endorsement of the individual’s abilities.

5. Include your credentials

Include your name, job title, and contact information in the letter. This provides credibility to your recommendation and enables the recipient to contact you for further inquiries.

By following these tips and guidelines, you can write an effective and persuasive personal reference letter that highlights the individual’s strengths, accomplishments, and potential.

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How to Write a Personal Reference Letter (Template Included)

Mike Simpson 0 Comments

By Mike Simpson

The personal reference letter is a surprisingly tricky beast. If you’re asked to write one, you may wonder, “What should I even talk about?” and “How do I put one of these things together in a way that’ll help them land the job?”

Well, luckily, it isn’t as rough as it appears on the surface. As long as you know the person well and think they have something great to offer an employer, you can be an excellent personal reference. If you want to make sure you nail it, here’s what you need to know.

What Is a Personal Reference Letter?

Alright, before we dig into how to write a personal reference letter, let’s pause for a moment and talk about what one even is. Plus, it’s important to understand how personal references stand apart from professional ones.

Most people are familiar with the concept of the professional reference letter . Maybe you’ve asked a former boss for one or had the pleasure of writing one up for a colleague or employee. With those, the goal is for the letter writer to talk about how amazing the person is professionally. It’s all about highlighting their technical prowess, usually by sharing details about some relevant accomplishments or experiences.

However, not as many people have experience with the professional letter of reference’s counterpart: the personal reference letter.

So, what is a personal reference? In the simplest terms, it’s a reference from someone who has a relationship with the person but not necessarily in a workplace context.

Also called a character reference , these seals of approval don’t always discuss how the person slays at their job. Instead, personal references focus more on their personality traits.

How can a personal reference help you get a job? Well, that depends. In some cases, personal references are a required part of the application process. However, even if they aren’t, they can be helpful. This is especially true for people who are new to the workforce and don’t have much (if any) professional experience.

Usually, personal reference letters put the person’s personality traits on display. It’s also great for highlighting soft skills, as people put those to work every day, both at work and outside of professional settings.

Generally speaking, if you’re asked to write a personal reference letter, what the person wants is an overview of their stellar personality. However, they also want it to be in a way that relates to the job they want to land.

Ultimately, that’s what writing personal references is all about. You want to explain why and how the person’s personality and traits will help them sparkle in the role. And, considering that some corporate job openings attract 250 resumes , anything that makes it easier for a candidate to stand out matters.

Common Mistakes When Writing a Personal Reference Letter and How to Avoid Them

As with all things job search-related, certain mistakes can derail a candidate’s application. Make sure your letter isn’t the thing that sends someone close to you to the discard pile.

Overall, the goal of a personal reference letter is to make sure the candidate stands out for all of the right reasons. Usually, only 12 percent of applicants actually land an interview, so you need to make sure the content of the letter you write puts the person into that 12 percent.

How do you do that? By avoiding missteps.

First, as your parents likely told you, if you don’t have anything nice to say, don’t say anything at all. You should only offer a character reference if you, well, like the person you’re talking about. If you don’t think that person is the bee’s knees, it’s better to decline writing the letter entirely.

Second, make sure you introduce yourself to the letter reader. The recipient needs to know why your opinion matters, so give them an overview of who you are, how you know the person, and how long you’ve known each other.

Also, avoid both generalizing and exaggeration. Honesty is the best policy. Now, this doesn’t mean you can’t focus on the positive, just that your assessment needs to be fair and accurate.

Finally, don’t overlook the importance of spelling, grammar, and formatting. Your personal reference letter needs to be a pleasure to read. If it’s full of mistakes, a giant wall of text, or otherwise hard to review, you’re not helping the person.

How to Write a Personal Reference Letter

1. request an overview.

Once you’re ready to start writing that character reference, spend a few minutes finding out about the job the person wants to land. That gives you an idea of the kind of skills and traits you should discuss.

For example, is the person trying to boost their customer service resume by submitting the letter to the hiring manager? Then talk about how they are outgoing, friendly, and excellent with verbal communication. Those traits are important in customer service, so they are worth mentioning.

If you aren’t sure what to include, ask for a copy of the job description. You could also ask the person what traits they’d like you to talk about or if there’s anything specific they’d like you to include. That should give you enough intel to get you started.

2. Choose the Right Greeting

While you can always go with the generic “To Whom It May Concern,” if you have an idea of who will read the letter, why not go with something more specific? If you know the hiring manager’s name, use it. If not, try “Dear Hiring Manager” instead.

Personalizing the greeting lets the reader know that the letter is meant for one purpose. And that can actually make a difference.

3. Make It Clear That It’s a Recommendation

When you start the letter, let the reader know that what you’re writing is a recommendation. In fact, you should mention that in the first sentence. That way, your intentions are clear right from the beginning.

4. Explain Who You Are

After you’ve opened with the fact that you’re recommending the person, it’s time to explain why the hiring manager should care about your opinion. Let them know who you are, and how you know the person, giving them critical context about the nature of the relationship.

5. Provide a Solid Overview

With the introduction out of the way, it’s time to talk about how amazing the person you’re recommending is. Give a great overview, highlighting a few relevant traits that you really admire about the person.

Touch on several, preferably ones that are in the job ad’s must-have list or are obviously important for the role. Don’t worry about going into detail yet. This part of the letter is all about packing a punch quickly.

6. It’s Anecdote Time

After you’ve talked about how exceptional the person is by listing their standout traits, it’s time to back that up with an example or two. Give the reader an anecdote that highlights why you included those traits in your letter.

Usually, you want to tell a great story while also being brief. It only takes a paragraph or two to handle this part, so resist the urge to go further than that.

7. Call Me Maybe

As you move on to the closing paragraph, leave the door open for more discussion. Let the hiring manager know you’d be happy to answer more questions, and include your contact details. That way, if the hiring manager would like to learn more, they know they can reach out.

8. Sign Off

Once you finish that up, it’s time to sign off. A simple “Sincerely” is usually enough, followed by your name, email address, and phone number.

9. Review the Letter

After the sign-off, you probably thought you were done. Well, not quite. Instead, you need to spend a few minutes looking for any mistakes.

You can start by taking advantage of any built-in language tools, like spelling and grammar checks. If you want to go the extra mile, take the letter and paste it into a text-to-speech program. Usually, it’s really easy to hear a mistake that way, making it simple to catch missteps you may have overlooked along the way.

Personal Reference Letter Template

If you’re looking for a personal reference letter sample that you can use as a template, we’ve got your back. We’re about to hit you with a great example, one that you can use to help you navigate creating your own personal reference letter.

Here’s a personal reference example to get you started:

Dear Hiring Manager,

I strongly recommend John Doe for the customer service position at XYZ Company. I’ve known John for eight years, both as students at ABC High School and as a colleague while volunteering with a local charity. Not only do I consider him an exceptional friend, but I also believe his traits are a great match for the role. John is patient, friendly, and outgoing, and his verbal communication skills are top-notch.

During our time together, I have had the pleasure of working with John on a variety of school projects, as well as some volunteer endeavors. When it comes to working as part of a team, John is exceptional. He’s always open to the input of others, though he isn’t afraid to contribute his ideas. Plus, he wants to make sure that everyone gets to work toward joint goals, ensuring every team member gets a chance to shine.

I highly recommend John for the customer service position and feel he would be an asset to your team. If you have any questions, I would be happy to answer them. Please feel free to call me at 555-555-5555 or email me at [email protected].

555-555-5555

[email protected]

Putting It All Together

Ultimately, writing a personal reference letter doesn’t have to be a challenge. In fact, it can be a joy, particularly if you genuinely want to help someone close to you excel. Just make sure to use the tips and personal reference letter sample above to your benefit. That way, you can nail every one you write.

Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com.

His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others.

Learn more about The Interview Guys on our About Us page .

About The Author

Mike simpson.

Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com. His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others. Learn more about The Interview Guys on our About Us page .

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How to Write a Reference Letter (Template & Examples)

By Ammar Ahmed

Published: January 29, 2024

A reference letter serves as a formal endorsement of an individual’s skills, character, and achievements, typically penned by a former employer, colleague, or academic mentor. 

This guide aims to empower professionals with the tools and knowledge to craft effective reference letters, combining best practices with practical templates to streamline this essential task.

Types of Reference Letters

Understanding the different types of reference letters is crucial for professionals, as each type caters to specific contexts and highlights various aspects of an individual’s profile. Below, we explore three key types: Professional, Academic, and Character Reference Letters.

Professional Reference Letters

Professional reference letters are written by a previous employer, supervisor, or professional colleague. They focus on the applicant’s work experience, skills, and professional achievements. These letters are often required during job applications or for career advancement opportunities. 

These letters should detail the individual’s role, responsibilities, key accomplishments, and work ethic. It’s essential to mention specific instances where the individual demonstrated their skills and contributed to the organization’s success.

Related Article: Who to Use for Professional References 

Academic Reference Letters

Academic reference letters are typically requested for educational pursuits, such as college admissions, scholarships, or academic awards. Written by teachers, professors, or academic advisors, these letters highlight the individual’s academic achievements, intellectual capabilities, and potential for future success in their field of study. 

They should reflect on the individual’s academic performance, participation in class, and any notable projects or research work. This type of letter often emphasizes the individual’s dedication, curiosity, and ability to overcome academic challenges.

Character Reference Letters

Character reference letters focus primarily on the personal attributes of an individual. They are usually written by someone who knows the person well but is not a family member, such as a mentor, family friend, or community leader. 

These letters are particularly important when assessing an individual’s suitability for a role that requires a high degree of trust and integrity. They should provide insights into the individual’s character, values, and behaviors, illustrating how these traits have been beneficial in various situations.

Related Article : How Many References Should You Have? 

Letter of Recommendation Examples

In crafting a letter of recommendation, it’s essential to tailor the content to the specific needs and strengths of the individual. Whether it’s for a professional role, character assessment, or a remote work position, each letter should effectively highlight the candidate’s unique qualities and contributions. 

These examples are designed to provide a clear understanding of how to articulate a candidate’s abilities and achievements in a manner that resonates with the recipient, ensuring the letter is both compelling and relevant to the candidate’s desired opportunity.

Professional Employment Reference Letter

Taylor Robinson Hiring Committee Chair Innovatech Solutions 321 Future St. Techville, TV 32167 April 5, 2024

Dear Mr./Ms. Robinson,

It is with great enthusiasm that I recommend Laura Smith for the position of Project Manager at Innovatech Solutions. As the Senior Director of Project Management at TechGenius, I had the privilege of observing Laura’s professional growth and remarkable contributions over her four-year tenure as an Assistant Project Manager.

Laura’s standout achievement was her leadership in the “GreenTech Initiative” project in 2020. Under her guidance, the project not only met but exceeded its objectives, achieving a 30% increase in energy efficiency for our client’s products. Her strategic planning, combined with her ability to seamlessly integrate new technology into existing systems, was critical to the project’s success. Laura’s innovative approach and meticulous attention to detail were instrumental in securing a 15% grant for future sustainability projects for TechGenius.

Beyond her technical skills, Laura’s interpersonal abilities truly set her apart. Her team leadership and conflict resolution skills were pivotal during challenging project phases, ensuring team cohesion and maintaining client satisfaction. Her mentorship of junior staff members has left a lasting positive impact on our department.

I am confident that Laura will bring the same level of exceptional performance, dedication, and innovation to the Project Manager role at Innovatech Solutions. Her blend of strategic foresight, technical expertise, and leadership ability makes her an excellent fit for your team. I strongly recommend her for this position and believe she will be a valuable asset to your organization.

Please feel free to contact me for any further information or clarification.

John Doe Senior Director of Project Management, TechGenius [email protected] +1 555 123 4567

Character Reference Letter for a Coworker

Jane Doe Human Resources Manager Green Earth Initiatives 123 Business Rd. Business City, BC 12345 January 1, 2024

Dear Ms. Doe,

I am writing to express my wholehearted support for Emily Johnson’s application for the Community Outreach Coordinator position at Green Earth Initiatives. As Emily’s coworker at Design & Innovate Corp for over five years, I have had the privilege of witnessing her exceptional character and dedication to community service.

Emily has always been more than just a proficient graphic designer ; she is a driving force for positive change within our community. One of her most notable contributions was her volunteer work with the local “Food for All” campaign, where she not only designed impactful promotional materials but also played a crucial role in organizing community food drives. Her efforts helped raise awareness and significant donations for the cause, demonstrating her compassion and commitment to helping those in need.

What truly sets Emily apart is her genuine empathy and integrity. She often takes the initiative to support new team members and creates an inclusive and welcoming work environment. Her ability to connect with people from diverse backgrounds, combined with her strong ethical values, makes her an outstanding role model and team player.

Emily’s passion for community engagement, along with her innate ability to inspire and mobilize people toward a common goal, makes her an ideal candidate for the Community Outreach Coordinator role. I am confident that her exceptional interpersonal skills and dedication to social causes will enable her to excel in this position and make a meaningful impact at Green Earth Initiatives.

Please do not hesitate to contact me if you require any further information or insights regarding Emily’s character and abilities.

Warm regards,

David Thompson Senior Graphic Designer, Design & Innovate Corp [email protected] +1 555 678 9101

Remote Work Employment Reference Letter

Alex Martinez Hiring Manager VirtualTech Inc 456 Justice Ave. Law City, LC 45678 March 10, 2024

Dear Attorney Martinez,

I am delighted to recommend Mark Benson for the position of Lead Software Engineer at VirtualTech Inc. As the CTO of NetSolutions, where Mark has been working remotely for the past three years, I have had ample opportunity to observe his exceptional technical abilities and adaptability to the remote working model.

During his tenure with us, Mark was instrumental in developing our flagship product, CloudSync, a complex cloud storage solution. His technical expertise, particularly in cloud computing and cybersecurity, was vital in overcoming the project’s significant challenges. Despite the remote setting, Mark’s consistent communication and collaboration were standout qualities. He regularly led virtual team meetings and coding sessions, ensuring that all team members, regardless of their location, were aligned and engaged.

What impresses me most about Mark is his self-motivation and time management skills, crucial in a remote work environment. He has an innate ability to prioritize tasks effectively and meet deadlines without compromising on the quality of work. His initiative to conduct weekly virtual training sessions for the team not only enhanced our collective skill set but also fostered a sense of community and teamwork among remote employees.

Mark’s blend of technical acumen, excellent communication, and leadership skills, along with his proven ability to thrive in a remote work environment, makes him an ideal candidate for VirtualTech Inc. I am confident that he will be a valuable asset to your team and contribute significantly to your company’s success in the digital realm.

Please feel free to contact me if you would like further information or specific examples of Mark’s work and achievements.

Susan Lee Chief Technology Officer , NetSolutions [email protected] +1 555 234 5678

What to Include in a Reference Letter

When composing a reference letter, it’s essential to include certain key elements to ensure the letter is effective and provides a comprehensive overview of the candidate’s qualifications.

These elements include:

1. Sender’s Information

The sender’s information is a critical component of any reference letter, as it establishes the credibility and authority of the person writing the letter.

This section should be clearly outlined at the top of the letter and include the following details:

• Name: The full name of the individual writing the reference letter.
• Title or Position: The professional title or position of the sender, which adds weight to the reference. This should be the current title or the one held while working with the individual being recommended.
• Company or Organization: The name of the company or organization where the sender is employed or affiliated.
• Contact Information: Including an address, phone number, and email address is crucial. It not only offers a means for the recipient to verify the information or seek further clarification but also demonstrates transparency and openness.

2. Recipient’s Information

• Name: The full name of the recipient. If the recipient’s name is not known, a general title or department can be used, such as “Hiring Manager” or “Admissions Committee.”
• Title or Position: Including the recipient’s professional title or position helps in directing the letter to the appropriate person, especially in large organizations where multiple individuals may be involved in the decision-making process.
• Company or Organization: The name of the company or organization where the recipient works. This acknowledges the professional setting into which the candidate is seeking entry or advancement.
• Address: The full postal address of the company or organization. 

3. Salutation

The salutation in a reference letter is more than just a formality; it sets the tone for the communication and shows respect for the recipient.

Here are key elements to consider:

• A Formal Greeting: Begin with a formal greeting such as “Dear,” which is universally recognized as professional and respectful.
• Addressing the Recipient: If you know the recipient’s name, use it directly after the greeting, e.g., “Dear Mr. Smith,” or “Dear Dr. Jones.” 
• Inclusive and Respectful Language: If the recipient’s name or gender is unknown, use a neutral and inclusive salutation like “Dear Hiring Manager,” “Dear Selection Committee,” or “To Whom It May Concern”. 

4. Opening Paragraph

The opening paragraph of a reference letter is pivotal in establishing the context of your relationship with the candidate and setting the stage for the endorsement to follow.

Here are some elements to include in this initial section:

• Introduce Yourself: Start by introducing yourself to give the recipient an understanding of who you are. Mention your name and your professional position or title, as this adds credibility to your recommendation.
• Your Relationship with the Candidate: Clearly state your professional or academic relationship with the person you are recommending. This could be as their supervisor, colleague, professor, or mentor.
• Duration of Relationship: Include how long you have known the individual. This time frame helps the recipient gauge the depth and extent of your experience with the candidate.
• Purpose of the Letter: Briefly mention the purpose of your letter – to recommend the individual for a specific position, program, or opportunity. This sets a clear context for the rest of your letter.

5. Body Paragraphs

The body paragraphs are the core of the reference letter, where you provide detailed insights into the candidate’s qualifications, skills, achievements, and character.

Here’s how to structure this section effectively:

• Specific Examples and Details: Use concrete examples to illustrate the person’s skills and qualifications. For instance, if you are highlighting their leadership skills, mention a specific project they led and the positive outcomes that resulted from it.
• Highlight Relevant Experiences and Accomplishments: Discuss experiences that directly relate to the position or opportunity the individual is pursuing. For example, if they’re applying for a managerial role focus on instances where they demonstrated effective management skills.
• Unique Qualities or Strengths: Point out any unique strengths or qualities that make the individual stand out. This could include exceptional problem-solving skills, innovative thinking, or a strong commitment to teamwork.
• Personal Anecdotes or Stories: Including a brief story or anecdote can make your letter more engaging and memorable. This could be an instance where the individual overcame a significant challenge or went above and beyond in their role.
• Balanced Perspective: While it’s important to focus on positive attributes, offering a balanced perspective can add authenticity to your letter. If appropriate, you can mention areas where the candidate has shown growth during your relationship.

Remember, the goal of these paragraphs is to provide a vivid picture of the candidate’s abilities and character. Well-chosen examples and stories make your endorsement more convincing and help the recipient understand why the individual is an excellent fit for the opportunity.

6. Closing Paragraph

The closing paragraph of a reference letter is where you encapsulate your overall recommendation and express your support for the individual.

Here are some elements to include:

• Summarize Key Points: Briefly restate the most important qualities, achievements, or skills of the candidate that you have highlighted in the letter. This reinforces your endorsement and reminds the reader of the candidate’s suitability for the position or opportunity.
• Express Your Strong Recommendation: Clearly state your confidence in the candidate and your belief in their suitability for the role or opportunity. Use affirmative language like, “I highly recommend,” or “I am confident that,” to leave no doubt about your support.
• Offer to Provide Further Information: Indicate your willingness to provide additional information or clarification if needed. This shows your genuine support and readiness to assist further in the candidate’s application process.
• Contact Information Reminder: Although your contact information is already at the top, a brief reminder here ensures that it is easily accessible for the reader, should they wish to follow up with you.

7. Closing Salutation

Here’s how to conclude your letter appropriately:

• Use a Professional Closing: Opt for a formal and universally accepted closing phrase. Common examples include “Sincerely,” “Best regards,” or “Yours truly.” 
• Consistency with the Tone: Ensure that the closing salutation matches the overall tone of your letter. If your letter is highly formal, a closing like “Sincerely” is appropriate. For a slightly less formal tone, “Best regards” can be a good choice.
• Space for Signature: If you are sending a hard copy or a scanned version of the letter, leave space for your handwritten signature above your typed name. This personal touch adds authenticity to the document.
• Typed Name and Title: Below the signature space, type your full name and title again. 

Related Article: When Do Employers Check References?

Reference Letter Template

This reference letter template is designed for professionals to easily adapt and customize according to the specific needs of the individual being recommended. Simply fill in the blanks and modify the text as necessary to suit your context.

[Your Name] [Your Title or Position] [Your Company or Organization] [Your Contact Information (Address, Phone Number, Email)] [Date]

[Recipient’s Name] [Recipient’s Title or Position] [Recipient’s Company or Organization] [Recipient’s Address]

Dear [Recipient’s Name],

I am writing to recommend [Candidate’s Full Name] for [Position/Opportunity/Program] at [Recipient’s Company/Organization/School]. As [Your Position] at [Your Company/Organization], I have had the pleasure of working with [Candidate’s Name] for [Duration of Relationship] and have witnessed [his/her/their] significant contributions first-hand.

[In this paragraph, provide specific examples of the candidate’s skills, achievements, and qualities. Mention a particular project or responsibility and the impact of their work. Highlight any unique attributes that set the candidate apart.]

[This paragraph should continue to build on the candidate’s qualifications. Include personal anecdotes or stories that illustrate their capabilities and character. Focus on how their contributions positively affected your team or organization.]

I am confident that [Candidate’s Name] will bring [his/her/their] remarkable [skills/qualities, such as leadership, creativity, dedication] to [Recipient’s Company/Organization/School]. [His/Her/Their] ability to [specific skill or contribution] makes [him/her/them] well-suited for [Position/Opportunity/Program]. I strongly endorse [his/her/their] candidacy and believe [he/she/they] will be a valuable addition to your [team/program/organization].

Please feel free to contact me at [Your Contact Information] if you require any further information or specific examples of [Candidate’s Name]’s work and achievements.

[Your Handwritten Signature (if applicable)]

[Your Typed Name] [Your Position]

Related Article: How to Provide References for a Job

Tips for Writing Letters of Recommendation

Crafting effective letters of recommendation requires a delicate balance of showcasing the candidate’s strengths, providing specific examples, and employing persuasive language. Here are some valuable tips to help you navigate the intricacies of this crucial task.

Quantify Achievements

When writing a letter of recommendation, it’s powerful to quantify the candidate’s achievements. Use specific figures and statistics to illustrate their accomplishments. For example, instead of saying “significantly increased sales,” specify “increased sales by 30% over six months.” This provides concrete evidence of their capabilities and makes their achievements more tangible and credible. Quantifying contributions also helps the recipient gauge the scale and impact of these accomplishments, offering a clearer picture of the candidate’s potential.

Connect to the Position or Opportunity

Tailor the letter to the specific position or opportunity the candidate is applying for. Highlight skills and experiences that are directly relevant to the job requirements or academic program. For instance, if the candidate is applying for a leadership role, emphasize their successful team management experiences. This shows that you understand what the role entails and have thoughtfully considered how the candidate’s skills and experiences make them a good fit, making your recommendation more relevant and persuasive.

Include Keywords

Identify important terms in the job listing or academic program description, such as “project management,” “analytical thinking,” or “creative problem-solving,” and weave them into your letter. This not only tailors the letter to the specific role but also ensures it passes through any automated screenings, increasing the chance that your recommendation will be read by decision-makers.

Leverage Technology for Reference Letter Management

Utilize technology platforms for efficient reference letter management. For example, online reference request platforms simplify the process of requesting, writing, storing, and submitting letters of recommendation. These tools often offer templates, reminders, and the ability to submit letters directly to institutions or employers. 

Leveraging such technology can streamline the process, ensuring timely submission and organization of your reference letters, while also offering a secure way to manage sensitive personal information contained within these documents.

Related Article: Reference Check Questions

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How to write a reference letter (with examples)

Wondering how to write a reference letter? Perhaps a friend has asked you to provide a reference letter as part of a job application , or maybe you need one for yourself. Whatever the case, it’s worthwhile learning how to write a letter of recommendation that says all the right things in the right way. 

A reference letter for a job application is an endorsement of someone’s skills, experience and personal attributes. It’s an important letter that should provide a glowing first impression of a job seeker. In this guide, we provide tips for writing a reference letter as well as a reference letter template, so you can cover all the important points in a concise and impactful way.

• What is a personal reference letter?  
• Character vs professional reference: What’s the difference? 
• What to include in a reference letter?
• How to write a character reference letter for someone else
• Character reference template and examples

A personal reference letter, also known as a character reference letter is a written recommendation or testimonial vouching for someone’s qualities and character. This reference usually just focuses on personal attributes, rather than job skills and work experience. It can be used for professional, academic and personal purposes, for jobs, university placements, or rental property applications.

A job seeker may be asked for a reference letter as part of a job application if they don’t have much work experience or if they’re applying for a role at a school or volunteer organisation.

Different roles call for different types of reference letters. Personal or character reference letters and professional references are the most common. 

Character reference

Character references are provided by people who know you well on a personal level but haven’t necessarily worked with you. This includes friends, family, religious leaders, coaches and mentors.

Character references are often requested for volunteer positions, housing applications, legal proceedings, or situations where your trustworthiness and overall character are important.

Professional reference

A professional reference focuses on your work performance and skills. It highlights your abilities, accomplishments and work ethic in a professional setting. They are usually written by former or current employers, colleagues or supervisors. 

These are requested for some job applications, though many employers prefer to call your references as part of a standard background check . They help employers get a sense of your capabilities, how well you work with others, and how you might perform in their company.

Knowing what to write in a reference ensures the best chances of making a positive impression on the hiring manager. If you’re not sure where to start, follow our standard reference letter format, with all the main components outlined below.

1. Standard components of a reference letter

A character reference letter is basically a testimonial of someone’s personal attributes and qualities, using examples that demonstrate those qualities in action. Make sure your character reference letter includes:

• An introduction of who you are and how you know the person
• An honest opinion of what you believe are the person’s strengths and traits
• Examples of how the person has used those strengths and traits
• Why you believe they’d be an asset to the hiring company

It’s important that each component is specific rather than vague and generic, so it reads as sincere and paints an insightful picture of the person. 

2. Formatting tips for clarity and professionalism

As with any job application document, a reference letter should be laid out in an easy-to-read and consistent manner. Neat formatting conveys professionalism and trustworthiness. Lay out a reference letter like a traditional letter, incorporating:

• A greeting or salutation to the reader (by name if possible)
• An introduction, detailing your background and relationship with the person
• The body of the reference
• Your signature
• Your contact details

Use formal or semi-formal language and tone, to convey professionalism and sincerity.

3. Reference form vs free-form letter

Sometimes organisations will provide references with a questionnaire or form to fill out about the job applicant. This can help them find out the exact information they need to know, regarding specific skills or character traits. 

A free-form reference letter is more flexible, and allows you to share your opinion without being constrained to certain questions. If you receive a reference form and feel you have more to say, you can also submit a free-form letter to supplement your answers. 

Have you been asked to write a character reference ? Knowing how to write a reference for someone is a good skill to have, as it not only helps others but can also benefit you if you need one in the future.

1. Write a compelling introduction

Begin by introducing yourself and stating your relationship to the person. Mention any accomplishments or qualifications you have, to establish your credibility.

2. Describe their qualities 

Outline all the good qualities of your reference person, focusing on a few specific attributes, like integrity, resilience and accountability. Use real-life examples or anecdotes to illustrate how the person has demonstrated these qualities.

3. Conclude with a strong endorsement

Summarise their good points at the end of your recommendation. Provide your contact information and invite the reader to reach out to you for follow-up questions .

For an idea of how to format your letter, here are some character reference examples and professional reference examples. These examples can be customised to different letters and applications.

A character reference template 

Dear [recipient’s name],

I am writing to provide a character reference for [name of individual], whom I have had the pleasure of knowing for [duration of time known]. As their [colleague/teacher/manager/etc.], I can personally recommend them for the role of [job title].

In the time I have known [name], they have always shown the utmost integrity and accountability. They have proven themselves dependable and willing to go the extra mile to help me and others time and again. They have shown determination and motivation throughout their studies and in their personal life, as demonstrated by their high academic scores and many sports achievements [for example].

[Name] is an intelligent, compassionate and competent person and I believe they’d be an asset to any team and successful in any position to which they aspire.

Please feel free to contact me at [phone number] or [email address] if you require any further information.

[Your name]

A character reference template for professional use

I am happy to provide a recommendation for [name of applicant] in support of their application for [university/job/rental property]. I have had the privilege of knowing [name] for [duration of relationship], during which time I have come to admire them for their exceptional qualities and achievements.

As their [teacher/manager/colleague/friend/etc.], I have witnessed [name’s] dedication to their [academic/industry] excellence, and passion for [area of study or industry]. They consistently show a strong work ethic, critical thinking skills, and a genuine interest to learn and grow.

[Name] has shown a remarkable ability to [insert top skill], through [example of use of skill or ability]. I believe this will serve them well as a [student/employee] at [university/business]. I cannot recommend them enough.

Should you need any further information, please do not hesitate to contact me at [phone number] or on [email address].

Kindest regards,

A character reference letter for an entry level role with no experience

Dear Hiring Manager,

I'm writing to recommend Maya Sato for the role of Customer Service Assistant. I have been a teacher of Maya’s for the past three years and have been consistently impressed with her dedication to her work, and could not speak more highly of her.

Throughout her studies with me, Maya has shown a keen willingness to learn and a positive attitude that inspires those around her. I’m confident she will be a valued team player who can quickly master any responsibilities thrown her way.

If you need further information, feel free to contact me personally.

Bradley Beedle

A character reference letter for an entry level role with some experience

Dear Ms Dawson,

As the supervisor to Tom Nguyen for the past year, I am confident of their success in the role of Sales Agent at Property Real Estate. Having worked with them for 10 months, I can attest to their positive customer support skills and believe they have natural sales abilities.

While Tom may not have extension experience, he has always shown incredible aptitude for picking up new skills, whether that’s implementing new software systems or acting as assistant team leader. I’m always impressed by his positive attitude and ability to consistently upsell to our customers.

If you need further information, please do not hesitate to contact me.

Lazar Petrovic

A character reference letter for a colleague switching companies

Dear Mr Cassidy,

I am writing to recommend my colleague, Sam Aziz for the role of lead designer. Having worked closely with him for the last six years at ABC Company, I can personally vouch for his skills as a UX designer and team trainer.

Over the past six years, I have worked in the same team as Sam and on the same projects, and can confidently recommend his mastery of Figma, InVision and Adobe Creative Cloud in UX and UI design experience. He is a valuable team member and recently has acted as an inspiring and competent team leader. He is very positive and takes the time to ensure everyone feels heard. I am confident he would make an ideal team lead at your company, even though I will be sad to see him leave.

Please do not hesitate to contact me if you need any further information.

Kind regards,

Karryn Goodall

A well-written character reference letter is an important part of the job application process for some employers, especially in the education and humanitarian sectors. With these tips and personal reference templates, you can write a letter that highlights the best character qualities of a job seeker, and give them the best chances of getting a callback. When customising the template to suit your reference letter, remember to use specific examples that demonstrate the applicant’s strong points and ensure the hiring manager knows how much of an asset they’d be. 

What is the difference between a professional reference and a character reference? 

A professional reference letter is from someone who has worked with you (typically a manager). It focuses on your work ethic, performance and technical skills. A personal reference letter is from someone who can vouch for your character, and focuses on your best attributes and qualities as a person. 

What are the different types of reference letters? 

The three types of reference letters are: professional, personal and academic reference letters. 

How long should a reference letter typically be?

A reference letter should be no more than one page long. Focus on a few key qualities in a couple of concise paragraphs rather than detailing every positive attribute.  

How can one ensure a reference letter is both positive and realistic?

To ensure a reference letter is both positive and realistic, be honest and accurate about the person, without going over the top. Include examples of the strengths and attributes you mention, to justify why you’ve highlighted these qualities. Be complimentary, but don’t use hyperbole (best, smartest, most amazing, etc.) in your recommendation, as it seems insincere. Don’t include anything in your letter that you don’t believe or that isn’t true or likely. 

What should you do if someone requests a reference letter, but you don’t feel comfortable writing one?

If you don’t feel comfortable providing a reference letter , be honest with the person and tell them the truth. Let them know that you feel someone else would be able to provide a more positive reference letter. 

Can the same reference letter be used for multiple applications?

Yes, a reference letter can be used for multiple applications if it makes sense for the different roles. It’s best to advise the person writing the reference letter when you will be using it, in case they are contacted for more information.

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Writing a reference letter (with examples).

At some point in life, you’re almost certainly going to have to write a reference letter for someone. It might be a former employee or student, or even a family friend. Here’s what you need to know about the purpose of reference letters and how to write the most effective letter possible.

Note: I will be using “candidate” to refer to the person who the reference letter is about, “you” to refer to the person writing the reference letter, and “recipient” to refer to the person receiving the letter. I’ll emphasise here, though, that reference letters are not only for job or academic “candidates”, it’s just a handy term to use to keep this article straightforward!

What is a reference letter and when are they used?

A reference letter is usually written to testify to a person or (occasionally) a company’s skills, character and/or achievements. Sometimes a reference letter is known as a “recommendation letter”. It is a formal document, and should be typed and written in a serious and business-like style.

Reference letters are used in a wide variety of situations; there is no definitive list that covers all possible scenarios. The most common examples are:

• When a candidate applies for a job, they may need a reference to support their application.
• If an interviewee is given a job offer, they may need to supply a reference letter before the contract can be signed.
• A student applying for an academic course often requires a reference letter to support their application.
• A student applying for funding will often need to supply reference letters.
• Companies may use reference letters as testimonies to their trustworthiness and ability to carry out a job well.
• Prospective tenants may need to provide their landlord with a reference letter, testifying to their good financial status. (This could be from a prior landlord or from a current employer.)

Who should write a reference letter?

If you are approached and asked to write a reference letter for a job candidate, a student or a company, consider whether you can legitimately do so. A reference letter is a formal document, and it is crucial that you do not lie or fudge the truth in it, or there could be legal repercussions. If someone wants a reference letter from you:

• The candidate should be someone you know reasonably well. For example, you cannot provide any authoritative comment on the academic ability of a student who’s only been attending your lectures for a week.
• You should know the candidate in a capacity which gives you the ability to write a meaningful reference. For example, if you have worked with the person, it would be appropriate for you to write a reference letter to a prospective employer for them.
• You should be able to provide an honest and positive reference. If you truly feel that the candidate has no good qualities for you to emphasis, or if you have had a personality clash with them in the past, you should tell them to seek a reference letter from someone else.

What goes into a reference letter?

The exact structure of a reference letter will differ slightly depending on the type of reference it is, but this is a good basic outline:

• Start using the business letter format : put the recipient’s name and address, if known, and address them as “Dear [name]”. If the recipient is currently unknown (this would be likely on an academic application, for instance), then use “Dear Sir/Madam” or “To whom it may concern”.
• It is often helpful to introduce yourself in the first couple of lines of your letter. The recipient will not need your life history: just give a brief sentence or two explaining your position and your relationship to the candidate.
• The person’s job title, and role within the company.
• The person’s leaving salary when they were last employed by you (or your organisation).
• The dates which the person was employed from and until.

If you are writing a reference letter for an academic course, you will need to confirm the person’s academic grades.

• In your third paragraph, you should provide your judgement upon the candidate’s skills and qualities. It is often appropriate to state that you would gladly re-employ them, or that their contributions to your college class were highly valued. Single out any exceptional qualities that the candidate has – perhaps their drive and enthusiasm, their attention to detail, or their ability to lead.
• Where possible, use your fourth paragraph to give a couple of concrete examples of times when the candidate excelled. (You may want to ask the candidate to tell you about any extra-curricular projects they’ve been involved in, or invite them to highlight anything they’d particularly like you to include in the reference letter.)
• Close your letter on a positive note, and if you are willing to receive further correspondence about the candidate’s application, make this clear. Include your contact details too.
• As with any business letter, you should end appropriately; “Yours sincerely” when you are writing to a named recipient, and “Yours faithfully” when you do not know who will be receiving the letter.

Things to avoid

Make sure that you avoid:

• Mentioning any weaknesses the candidate has.
• Saying anything that could be construed as libel.
• Writing in an informal manner: keep the letter business-like. Jokes, slang and casual language are not appropriate and may harm the candidate’s chances.
• Including personal information not relevant to the application. Mentioning the candidate’s race, political stance, religion, nationality, marital status, age or health is usually inappropriate.
• Spelling mistakes, sloppy writing or typos: this letter is hugely important to the candidate, and you should take care to make it look professional.

Reference Letter Examples

There are a number of good templates for reference letters available on Business Balls . I’ve included one below, which would be appropriate for a general-purpose reference – if you were writing a reference in your capacity as the candidate’s former employer, you would need to include more specific details:

Date To whom it may concern I confirm that I have known (name) for (number) years. (State relationship – social, business, working together in some other capacity, club, activity, project, etc.) At all times I have found (name/him/her) to be (state characteristics – eg, dependable, reliable, hard-working, conscientious, honest, peace-loving, courteous, etc – to be as helpful as possible think about what the reader will most prefer to see, in terms of satisfying concerns, or seeing evidence of relevant required skills or characteristics). I’m happy to provide further information if required. (optional) Yours faithfully, etc.

You can find examples of full reference letters on About.com’s “job searching” section . They list letters appropriate for a variety of different situations: here’s one from a previous employer in support of a job candidate:

To Whom it May Concern: I highly recommend Jane Doe as a candidate for employment. Jane was employed by Company Name as an Administrative Assistant from 2002 – 2005. Jane was responsible for office support including word processing, scheduling appointments and creating brochures, newsletters, and other office literature. Jane has excellent communication skills. In addition, she is extremely organized, reliable and computer literate. Jane can work independently and is able to follow through to ensure that the job gets done. She is flexible and willing to work on any project that is assigned to her. Jane was quick to volunteer to assist in other areas of company operations, as well. Jane would be a tremendous asset for your company and has my highest recommendation. If you have any further questions with regard to her background or qualifications, please do not hesitate to call me. Sincerely, John Smith Title Company Address Phone Email

If you are still unsure what best to include in the reference letter, imagine yourself in the position of the candidate’s prospective employer, or of the panel reading his/her academic application. What information would they need to know? What qualities would they like their candidates to have? Obviously, you should never lie or mislead in a reference letter, but you should try to focus on areas which will give the recipient the most useful information possible about the candidate.

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How to Ask for a Reference Letter

If you’re in the position of requiring a reference from a past employer or from someone who taught you at school or university, then you need to approach them in an appropriate way.

“Appropriate” might be quite formal or quite informal, depending on your relationship with them. For instance, if you’re approaching a lecturer who taught you along with dozens of other students and who does not know you well, it’s appropriate to be quite formal; if you’re approaching your former line manager, who you shared nights out and weekends away with for years, then being formal would seem strangely standoffish.

In a fairly formal context, you might write something like this:

Dear (name) I hope all is going well (at their company / in their department). I’m applying for (give brief details of the role or position you’re applying for). Would you be able to provide a reference letter for me? I’d be very grateful. You can send it to   (add the name and contact details here) With thanks in advance, (Your name)

If you’re approaching someone who you’re on very friendly terms with, it’s really up to you to decide what to say.

Whatever the situation, it often makes sense to mention particular points that it would be helpful for the reference to cover (e.g. “The company is especially keen to know about my experience with summarising complex information quickly, as that will be a major part of the role.”)

It can also be helpful to include details that the person writing the letter may not be aware of. For instance, if you took part in significant extra-curricular activities at university alongside your studies, you may want to mention this.

Writing a Reference Letter: Quick Summary

When you’re writing a reference letter, you should:

• Ascertain why the referee needs the letter. A reference letter for an academic position will read very different from a reference letter for a prospective landlord.
• Consider whether you can reasonably provide the type of reference required. If you do not know the candidate well, or if you are unable to give them a positive reference, you should encourage them to seek someone else.
• Format your letter as a standard business letter, and briefly introduce yourself at the start.
• Confirm key facts about the applicant (e.g. how long they worked for you, and in what role).
• Provide your judgement upon the candidate’s skills and qualities. Be honest, but do focus on the things that you feel will reflect the candidate in a positive light.

If you’re asking someone to provide a reference letter, you should approach them in an appropriate way, and give them the information they need in order to write you a good reference.

Reference Letter Quiz

For each question, select the correct answer.

1. Your reference letter should be formatted as:

2. When writing a reference letter, you should focus on the candidate’s…

3. If you don’t know someone well enough to write a good, honest reference, you should:

4. When you write a reference letter, the spelling and grammar…

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124 thoughts on “Writing a Reference Letter (With Examples)”

valuable article ~ Thank you!

I need an example of a good leter of application.

Useful outline for a reference letter.

I need a good business letter example

i need a letter from my minister of my church to support my application

I an in short of ides in expressing about myself for the post of human resource officer. Could you please help me out.

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Hi Am trilled at the above format on how to draft a good reference letter, however, i would like to request for a sample of an Information technology reference letter with experience in both hardware and software, networking, general programming and web design. Than you

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Hi I would like to request for a sample of an Information technology reference letter with experience in both hardware and software, networking,I have been attached at CSIR-INSTI from September,1st 2009 to August,31st 2010. I will be gateful if you can help me out.

i need a good reference letter for one of my employees who is being sponsored by my company to pursue a course in one of the top UK schools!

Not to be nitpicky, but throughout the course of the article, you followed up a single subject (“candidate”) with a plural (possessive) pronoun (“they” or “their”) when it should be “his or “her.” I know that the repetitiveness of typing/saying “his or her” can be bothersome, but on a site to help promote correct grammar usage, we ought to use it in the articles.

Another way around this is to inform the reader at the beginning of the article that you’ll be referring to the “candidate” as a masculine individual and use “his” or “him” to cut down on the amount of pronouns that need to be thrown in.

All in all, this article and the site in general are all great reads for someone who is, without a doubt, in the Grammar Nazi class.

How to write an employee who is asking for salary negotiation.

i need a reference letter for customer service officer example thanks

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Can you please help me to create a letter of recommendation that I am articulate in speaking English anywhere, all my subjects taken during my college, at work, even in the training course, dealing with other people.patients, seminars and others.

One of my requirements in Canada?

Looking forward to hear from you

Many thanks. Mary

Hi, i would like to request a sample of Academic refference. that would be usfull for me to apply for scholarship. thanks

Hi I would like to request for a sample of an Information technology reference letter with experience in both hardware and software, networking,I have been attached at CSIR-INSTI from August,1st 2009 to december ,31st 2010. I will be grateful if you can help me out.

Hi, I need a reference letter from Doctor,i want to that model letter,pls help me

In your introduction you use the period and the comma (once each) outside the quotation marks. In just about every related article on this site, the rule for American usage is stated as having the comma and the period within the quotation marks. I am the grammarian about whom your mother warned you. Jimmie G.

pls. i need a example a reference letter for me i give to my maid

Sample Recommendation Letter………

First Sample Paragraph I am writing this letter as a personal recommendation letter for Mr. John Smith.

Main Para – Professional Recommendation I have known John Smith in a professional capacity, as his manager, for over ___ years and have found him to be honest, reliable, dedicated, conscientious and an excellent member of my team.

Main Body Para – Personal Recommendation I have known John Smith in a social capacity for over ___ years and have found him to be honest, reliable, hard working, conscientious and courteous.

Closing Sample Paragraphs I trust that the information provided will be of assistance and will be happy to provide further information about John, if required Please just give me a call .

amazing letter for job……..

Your Name Your Address

To, The Designation of the Person The Name of the Company The Address of the Company

Reference: A response to your advertisement stating the need for Financial Analysts for your firm.

This letter is a response to your advertisement in the name of news paper newspaper that appeared on date when the advertisement appeared.

I am a graduate in economics and have also completed my Law degree. In addition to both these degrees, I have completed a post-graduate diploma in taxation and have also cleared the examinations of chartered accountants. I have worked with 3 law and audit firms in the past. Subsequently, I switched over to Finance consultancy and have also worked with some notable firms that cater to the needs of e-commerce related industry. I have served on the board of directors of two companies that operate in the e-commerce industry.

I feel that the job profile that you wish to offer me is the one that suits my aptitude really well and my qualifications and experience also fulfill your requirements. Hoping to meet personally. I have also enclosed my Curricula Vitae and I would gladly furnish references and recommendations on request.

Thanking You,

Yours Faithfully,

Your Name Your Phone Number

Dear Sir/Madam,

I am applying for an international scholarship degree where an academic reference letter is required.

Would you please help me in sending a sample academic reference letter in order to apply for my scholarship?

Thanks and hope to hear soon from you.

I need help with an example of a letter of recommendation. I need to send one to a factory owner in China that I use to do business with. He would like to help but needs an example. It needs to be in english.

Thanks for any help MS

I need how to write Academic Recommendation Letter if it be your good willng ,please send me an example thank you!

very good article..appreciated….i need to write an application for job interview …that is mostly enclosed with resume….can anybody help me in this regard?

Hi dear, this is a amazing letters post and i used one of them and may be in future u will use more of them. thanking you for such a good collection of letters, Parwez

Dude, how do I write a reference letter to apply a job? I’m autistic and I really don’t know how…I just need a job to pay my tuition for college. So please show me how to do it, thank you.

what is expected of you in an application letter while the vacancy circular no is nt provided

english reading is the problem this side

i hv a problem with gramma also so help me

I am applying for a post graduate course in project management from abroad. for them i need a reference letter from my current employer addressed to the Dean of the university, recommending me for the course.

Would you please help me in sending a sample reference letter in order to apply for my course?

Thanks and hope to hear soon from you

i am going to start a new business. for this i need some good companies to promote their products. i need a sample letter that i need dealer shit to promote the products. it should be like this that covers all type of products in all aspects. please help me

hi Can you please help me to create a letter of recommendation that I am articulate in speaking English anywhere, all my subjects taken during my college, at work, even in the training course, dealing with other people.patients, seminars and others.

To Jimmie G: On December 3, 2010 4:24 pm, you wrote:

[start quote] In your introduction you use the period and the comma (once each) outside the quotation marks. In just about every related article on this site, the rule for American usage is stated as having the comma and the period within the quotation marks. [end quote]

As you noted, Jimmie, that is the rule for American usage. However, clues in this article reveal the writer was not necessarily writing first and foremost to Americans … e.g. spelling: “organisation” vs organization (American spelling). Related, non-American practice is to put the period outside the ending quotation marks. This is something I learned when I left the good ol’ USofA for a couple years’ work in Europe.

Chris, you are right. I should have picked up “organisation” and “Yours faithfully” as non-U.S. standard. I also liked Brian’s comment about a single subject followed by plural possessive pronoun. One other bug: use of the slash mark. Easy to do, but not proper in my book. “I am the grammarian about whom your mother warned you.”

I need a examples of personal references letter please helppppppppppp

Hello everyone, Can someone kindly help me with a recommendation letter for my 18 years old daughter name Elicia. She has a scholarship to study in Taiwan.

I have a doctor from Taiwan who is my neighbor. He told me to write the letter so that he can sign it.

Can someone please write this letter coming from this doctor.

Kind regards, Orlando

hi, I want a sample of reference letter from my past employer for canadian immigration purpose under skilled workers. CHC has mentioned this in their requested documents list.

I want a sample of reference letter from my past employer for canadian immigration purpose under skilled workers. CHC has mentioned this in their requested documents list. Can anyone help/ send me this letter.

Regards, Kaur

Dear Sir/Madame

I am applying for a post graduate course in energy management in the UK. I need a reference letter from my current employer addressed to the Dean of the university, recommending me for the course.

Thanks and hope to hear from you as soon as possible

kind regards Kwame

please i have a problem with referencing a letter or report, please kindly help

Dear Sir/Madame,

I am applying for a course on airborne measurements for atmospheric composition and chemistry in Italy. I need to subscribe as a member of EUFAR before I can apply to participate in a training course. I need a Letter of References (I believe from my teacher) for the subscription form.

Would you please help me in sending a sample reference letter in order to be a member of EUFAR? And then I can apply for the course?

Yours sincerely, Kotti Maria-Christina

Dear madame,

I want to give my application to Kent university,USA by 19th of april,2011 for my further education for which I require several reference letters from my teachers as soon as possible,to send along with my application.

I want you to write a model reference letter for me so that I can develop my letter out of yours.I hope you will help me with a keen interest as soon as possible.

Regards, Jerrin Thomas

I want to write a letter for a reference to one of my family who want to stay permanent in New Zealand, can you help me please

give me best referance letter that one own hospital’s doctor give referance to his staff nurse’s best referance for her overseas job planning thanks

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WTO / Letters and Emails / Reference / Personal Reference Letter Samples | How to Write

Personal Reference Letter Samples | How to Write

It is a reference letter written on behalf of a job applicant by recommenders who could be friends, business acquaintances, teachers, and neighbors to attest to the skills or character of the applicant on a personal level.

It provides information concerning the applicant’s skills, qualifications, attitude, and character based on the opinion of the recommender, to help the employer decide whether to hire the applicant.

The purpose of it is to heighten the chances of a candidate getting a job by introducing them to their potential employers by pointing out their best traits, skills, and personalities and stating why they are qualified for the job.

Sample Letters and Examples

When are Personal References Necessary?

These letters are requested from people who know a candidate outside of work on a very personal level and can attest to their character and abilities. Usually, when you are applying for a job, you will most likely be required to present it, and this occurs when seeking higher positions, like a managerial position.

If you are a recent graduate or you are changing your career, you may be required to submit a character reference that will provide insight into your capabilities and work ethics, specific to the position you are applying for, that a former colleague or employer may be familiar with.

When applying for a job, make sure you pay close attention to the type of references the employer is seeking. Be sure it’s stated clearly that a personal or professional reference letter is required.

Such references are usually required for a major purchase like a house, or for education (mainly postgraduate) applications. For example, lawyers seeking admission to the bar are asked for a personal reference; also, these letters are required by other professional associations and certification bodies.

High school and college students with no work experience applying for jobs and volunteer positions, or scholarships, are asked for a character reference in place of a professional reference. These references can be obtained from a pastor, teacher, guidance counselor, or any adult who is familiar with the student’s personality and achievements.

Writing a Personal Reference Letter

It should be written by someone who has relations with or has previously worked with the candidate to be able to share information about the candidate. When writing it, the following details should be captured:

Step 1: Letterhead

A letterhead serves as the heading of this letter and it consists of the name, address, logo, if any, and contact information of the recommender. The letterhead information is written at the top and placed either on the left or right side of the letter.

There are two conditions applied when writing a letterhead:

• If the reference letter is sent via postal address, then the contact information of the recommender, date and contact information of the recipient should be written at the top as the letterhead.
• If the reference letter is mailed to the recipient, then the recommender does not need to include the contact information or date at the top of the letter, instead, the recommender should list their contact details after the signature at the bottom of the letter.

Step 2: Salutation

A salutation in a reference letter is a formal greeting addressing the recipient, written immediately below the letterhead. If the person writing the letter does not know the recipient on a personal level, then the candidate on whose behalf the letter is written should provide the name of the person to whom the letter should be addressed if they know. The section should include the title, such as Dear Mr./Mrs./Ms., followed by the surname of the recipient.

Step 3: Body paragraphs

After the salutation, the next section of the reference letter is the body paragraphs, where the reason for writing the letter is mentioned. The paragraphs explain to the recipient or potential employer the traits of the candidate for whom the letter is written on behalf of the recommender.

3.1 Describe the relationship with the candidate

The recommender should begin the reference letter by first stating their relationship with the candidate they aim to represent in the letter. The details of their relationship should be captured in terms of whether they are former colleagues, former bosses, friends, neighbors, or relatives of the applicant.

I was Mr. Aron’s former supervisor at Bilden’s Organization where Aron worked as a finance intern in the finance department.

3.2 Mention the period of knowing each other

The recommender should indicate the period in which they have known the person they are recommending. This should be mentioned in the body paragraph so the potential employer gets a clear understanding of the length of the relationship between the recommender and the applicant, which increases the applicant’s chances of getting employed.

A recommender can mention the period of them knowing the applicant for whom they are writing a recommendation letter by stating:

I have known Mr. Aron for the period we worked together in the finance department for 4 years.

3.3 Explain qualities with examples

A recommender writing a reference letter is required to share in the body paragraph section the candidate’s qualities; this can include what the candidate is best at without exaggerating their traits. The recommender should mention how the individual has applied their skills to achieve certain goals or how they were able to deal with challenges and come up with a solution that impacted their work positively.

The recommender can state the qualities of an applicant like this:

During the period Mr. Aron served as a finance intern, he demonstrated strong leadership skills, effective communication skills, and active participation in teamwork.

3.4 Summarize with a recommendation

The recommender should conclude the last paragraph by summarizing the traits of the applicant and recommending them for the job. The summary part should include specific reasons as to why the candidate is a suitable fit for the organization they wish to work for. The recommendation part should be as specific as possible, since this is the main area that various organizations focus on when reading the reference letter.

It should end with a summary of a recommendation statement by the recommender, as follows:

I trust that Mr. Silas is capable of handling the job position because of their articulate skills in leadership, management, and communication that make them an ideal candidate for the job.

Signature and contact information

The signature and contact information of the recommender or person writing the letter should be placed at the bottom. The details are used as a means of validating the information written in the letter. In addition, contact information is included to assist the organization in reaching the person who made the recommendation in cases where they may need clarifications regarding the candidate.

Yours sincerely, Name of (recommender) Signature

Personal Reference Letter Template

[Your Name]

[Your Position/Relationship to the Recipient, if applicable]

[Your Address]

[City, State, Zip Code]

[Your Email Address]

[Your Phone Number]

[Recipient’s Name or “To Whom It May Concern,” if the recipient’s name is unknown]

[Recipient’s Position/Title, if known]

[Company/Organization Name, if applicable]

[Address, if known]

Dear [Recipient’s Name or “To Whom It May Concern”],

I am writing to wholeheartedly recommend [Name of the Person You’re Recommending], whom I have known for [number of years or in what capacity, e.g., as a friend, neighbor, or colleague]. It is a genuine pleasure to write this letter on their behalf. [Name] is a person of outstanding character, who has consistently demonstrated qualities such as [list qualities, e.g., reliability, kindness, honesty, and diligence] throughout the time I have known them.

[In the next paragraph, provide a specific example or story that illustrates the person’s character or achievements. This could be related to how they handled a challenging situation, contributed to a community project, or supported others in need. Make sure to highlight how their actions reflect their qualities and why it makes them suitable for the opportunity they are seeking.]

[Name] has always shown an incredible ability to [mention a skill or trait, such as problem-solving, leadership, or communication], which I believe will make them an excellent fit for [mention the opportunity, e.g., a job, volunteer position, or educational program]. Their [mention another trait or skill, such as empathy, creativity, or work ethic] has not only benefitted those around them but has also inspired others to strive for better.

Moreover, [Name]’s dedication to [mention any relevant activities, hobbies, or interests] showcases their [mention qualities such as passion, commitment, or versatility]. This aspect of their personality not only speaks to their well-rounded character but also to their ability to balance and excel in various endeavors.

In conclusion, I have no reservations in recommending [Name of the Person You’re Recommending] for [mention the specific opportunity]. I am confident that they will bring the same level of excellence, dedication, and positive spirit to this new opportunity as they have in all their previous undertakings. [Name] is truly a remarkable individual, and I believe they will make a significant contribution to your [organization, team, program, etc.].

Should you require any further information or wish to discuss [Name]’s reference in more detail, please do not hesitate to contact me at [Your Phone Number] or via email at [Your Email Address].

Thank you for considering this recommendation. I am looking forward to the opportunity to see [Name of the Person You’re Recommending] succeed in this new chapter and am confident that they will exceed your expectations.

[Your Signature, if sending via mail]

Sample Personal Reference Letter

To Whom It May Concern,

I am writing with great pleasure to recommend David Kim, a distinguished individual I have known for over five years through our mutual involvement in the Hometown Community Center volunteer programs. As the Community Volunteer Coordinator, I have had the privilege of observing David’s remarkable contributions, his unwavering commitment to service, and his exemplary character. David embodies the spirit of community and kindness, making him an outstanding candidate for any position or endeavor he chooses to pursue.

David first joined our volunteer program as a high school student looking to make a difference in his local community. From the outset, David demonstrated a profound sense of responsibility and a compassionate heart. One particular instance that stands out is when David initiated a project to refurbish the local park. Not only did he organize the effort, securing donations of materials and rallying volunteers, but he also worked tirelessly alongside his peers, painting, planting, and cleaning to ensure the project’s success. This initiative not only revitalized a community space but also encouraged a sense of pride and unity among the residents of Hometown.

Beyond his leadership abilities, David’s kindness and empathy shine through in his interactions with others. He has a unique talent for making people feel seen and heard, whether he’s mentoring young volunteers or coordinating with city officials. His genuine care for people and his ability to connect on a personal level have made him a beloved member of our community.

David’s dedication to service is matched by his integrity and reliability. He approaches every task with diligence and a positive attitude, no matter how challenging it is. His commitment to excellence and his willingness to go above and beyond have left a lasting impact on our community center and the people we serve.

In summary, David Kim is a remarkable young man whose contributions to our community have been invaluable. His character, combined with his passion for making a positive impact, makes him an ideal candidate for any role he seeks to undertake. I am confident that David will continue to excel and inspire those around him, just as he has done in Hometown.

Please feel free to contact me at (555) 678-1234 or via email at [email protected] if you would like to discuss David’s reference further. I am more than happy to provide additional information.

I appreciate your consideration of this recommendation. I have no doubt that David Kim will bring the same level of commitment, kindness, and excellence to your organization as he has to ours.

Maria Gonzalez

Community Volunteer Coordinator

The recommendation letter presents a compelling endorsement of the individual’s character and contributions to the community. It establishes a personal connection between the writer and the individual, lending credibility to the recommendation. Through specific examples, such as the initiative taken in organizing a park refurbishment project, the letter vividly illustrates the individual’s leadership, organizational skills, and dedication to community service. Additionally, the letter highlights admirable character traits such as kindness, empathy, integrity, and reliability, which are deemed essential for success in any endeavor. By emphasizing the positive impact of the individual’s actions on the community, the letter demonstrates their ability to effect change and inspire others. Contact details provided for further inquiries indicate the writer’s willingness to provide additional information or discuss the individual’s reference. Ultimately, the letter expresses confidence in the individual’s potential for success in any role they pursue, making a strong case for their suitability for future opportunities.

Personal Vs Professional Reference Letter

Unlike a professional reference, a personal reference does not really need to come from someone you have worked with directly. A personal reference should come from someone who knows you well enough to provide a very good insight into your personality and character. The letter must include your relationship with the person and how long you’ve known each other.

Always make sure that you are sure of what has been asked for, whether it’s a professional or personal reference. Generally, any person who can vouch for your ability to achieve, your ethics, and your reliability, can give you a personal reference for an employment application or academic pursuit.

Who Can Write a Personal Reference Letter?

The range of people who can write this letter – teachers, professors, religious workers, friends, coaches, business associates, neighbors, etc.

Remember not to write for family members or spouses to provide a personal reference.

Make sure you do not write for someone about whom you know very little. A vague or very general description of the applicant will negatively affect their chances of getting a job or admission.

Tips for Writing Reference Letters

The purpose of writing a reference letter on behalf of an applicant is to help them secure the job. Hence, it is important to follow the correct format to deliver it effectively, which inspires a positive attitude from the recipient or employer.

Below are essential tips for writing it:

• Think before saying Yes: It highly influences the perception of the employer regarding whether they should give the applicant a job or not. When asked by an applicant to help them write the reference letter, one should think about determining if they have the proper knowledge of the applicant to write an honest review. The person writing the recommendation has a right to politely refuse to write the letter if they feel uncomfortable attesting to the applicant’s traits and qualifications.
• Follow Business Formal Format: It is a document that is meant for official use, and as such, it should follow a formal business format. The official business format, in this case, should be used since it is a document that a potential employee uses when applying for a job. The skill or ability to follow the formal format is checked by potential employers while shortlisting candidates who have applied for a job in that organization.
• Focus on the Job Description: While writing it, the recommender should focus on the candidate’s job in an organization. They should review the job description to help them discuss relevant skills to give a candidate better chances of acquiring the job they have applied for.
• Sound Positive: The person who writes the reference letter should use a positive tone to describe the candidate’s capabilities and increase their chances of getting hired. The idea is to write down the most attractive traits of the applicant to have a positive attitude from the employer toward the applicant.
• Focus on one or two traits: The employer’s time is vital to consider when writing a reference letter, and the idea is to capture their attention as fast as possible to increase the chance of the applicant getting the job. Therefore, a recommender should focus on two positive traits of the applicant that would increase their chances of being preferred for the job.
• Must add Specific Examples: In addition to keeping things formal, the person who writes the reference letter should include several positive examples of the skills that the candidate is good at. The skills mentioned in the letter should be accompanied by practical examples of actual accomplishments the applicants have achieved personally or professionally.
• Keep it Short: It should be short and straight to the point because employers have multiple/several applications to read. Hence, the recommender should choose the most relevant information possible and present it in an appropriate manner so that the chances of the applicant’s letter being read by the hiring manager increase, as it will boost the chances of the applicant getting that job.
• Avoid private /personal details: Private details have a way of stimulating biases and this letter, being a formal document, should avoid personal details about the candidate. Some of these details may include a condition that the candidate has or some of the struggles they may be going through. While the person writing the reference letter may have good intentions, an organization may see this as a weakness when it comes to the capabilities of the applicant carrying out their duties.
• Follow the submission instructions: Various submission guidelines are put in place for submitting such letters. The guidelines may vary from one organization to another, and as such, it is important to ensure that the protocols are followed to avoid the disqualification of a candidate. Some of the submission details may include issues such as when the reference letter should reach the organization that the candidate is interested in working in. It is important to ask the applicant how and when the reference letter should reach a particular organization to avoid the possibility of the applicant missing out on the opportunity to be selected for the job interview

A personal reference letter is a document written on behalf of an applicant highlighting their strengths and traits that are attractive to an organization to increase their chances of getting the job. Writing a brief, relevant, and informative reference letter on behalf of an applicant is essential to help increase their chances of getting employed. Emphasis on specific skills such as team player, leadership, or patience helps in capturing the attention of the recruiting team.

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• TemplateLab
• Personal Reference Letter Templates

40+ Awesome Personal / Character Reference Letter Templates [FREE]

Job seekers , student applicants, and people looking to buy a house are just a few individuals who are likely to need a character reference letter.

This way, employers, universities and financial institutions will have a third-party, unbiased opinion of a candidate’s character and personal qualities, helping them to make an informed decision.

Table of Contents

• 1 Personal Reference Letter Templates
• 2 What is a Character Reference Letter?
• 3 Why are Character Reference Letters Important?
• 4 When Should a Character Reference Be Given?
• 5 Personal Reference Letter Samples
• 6 Who should I contact for a character reference?
• 7 How to Write a Character Reference for Someone Else
• 8 Character Reference Letter
• 9 Character Reference Letter Example
• 10 Personal Reference Letter Examples
• 11 Conclusion

These characteristics emphasize the individual’s ability to perform effectively in different circumstances and are often quite a significant deciding factor in the decision-making process. 

In this article, we’ll dive into a character reference letter, how to write one, and how to request one from a trusted source.

Personal Reference Letter Templates

What is a Character Reference Letter?

A character reference letter, otherwise known as a personal recommendation letter, is a document that highlights a candidate’s abilities and qualities of their character.

This type of letter is usually written by someone familiar with the applicant and can attest to their personal characteristics. The document serves as evidence for the candidate’s integrity, work ethic, reliability, and overall suitability for the position or opportunity they are seeking.

Unlike professional references , personal references are written by individuals who are not employers and serve as evidence of someone’s unique traits.

This helps companies and institutions determine whether a candidate would be a suitable match by giving them insight into the personality and qualities of the applicant.

Why are Character Reference Letters Important?

Character reference letters allow hiring managers, universities or other organizations to get an unbiased opinion of a candidate’s qualities and characteristics.

These letters can show organizations that a candidate is well-liked and that they leave a lasting impression on those they spend a considerable amount of time with.

They also prove trustworthiness for organizations with vulnerable populations or confidential information. Strong values, morals, and a strong sense of integrity mean that a candidate is more likely to land a role.

When Should a Character Reference Be Given?

Character references are typically given to employers who ask for references to gain a sense of the candidate’s personality during the interview stages.

A reference letter allows them to get a sense of the individual’s personality and whether they would be best qualified or suited for the job. An effective character reference letter can help you land a job that would have been challenging to get otherwise.

When a person feels that their employers won’t provide favourable references for them, they may require a character reference letter from a peer.

In some circumstances, particularly when someone lacks previous experience or employers, they may require a character reference letter template to obtain particular employment.

Personal Reference Letter Samples

Who should I contact for a character reference?

Before reaching out to someone for a character reference letter, consider who would be the best person to write one for you. You should feel that they know enough about you that they’d be willing to confidently write a letter of reference for you with no questions asked.

Consider someone who has known you for more than a year and can attest to your skills and positive traits. Some examples of good recommendations include close friends, academic advisors, professors, teachers, coworkers, clients, suppliers, or even a family member.

Alternatively, think about who else in your life can attest to your personal characteristics. For example, if you volunteer your time to a charity or you’re part of an organization, you could ask your group leader or other members if they’d be willing to write a character reference for you.

Also, consider past groups you’ve been a part of. This could include things like SpiralScouts, TrialLife, Church Youth, Karate, Jujitsu and other groups that focus on agriculture and developing life skills. You can even ask individuals for whom you have previously washed cars, walked dogs, or babysat.

How to Write a Character Reference for Someone Else

There are a number of things you should include in a character letter if you’re requested to write one for someone. Some examples are:

• An introduction including your full name and phone number.
• The date on which you write the letter.
• The full name, occupation, and place of employment of the recipient.
• An appropriate greeting such as “Dear Mr/Mrs/Miss…”
• Your relationship with and how long you’ve known the candidate.
• Two or three of the applicant’s top abilities are relevant to the position they are applying for, accompanied by concrete examples that support each ability.

Next, let’s consider five important steps with examples when writing personal reference letters for someone:

• Describe your connection to the candidate How are you familiar with the candidate? Be as detailed and specific as you can. For example, “I volunteered alongside Phil serving the youth at our local church in 2010,” or “Susan and I worked together as waitresses at [company].”
• Describe your relationship with the candidate How long have you known this individual? You can use phrases like “I’ve known Phil for more than six years, including the two years we spent together in high school” or “Susan and I have worked together for four years.”
• List favorable traits and provide examples Give the employer at least three insights into the candidate’s character and how they might benefit the business. These attributes include commitment, strong communication, leadership, optimism, efficacy, dedication to quality, punctuality, patience and other pertinent soft skills.
• Conclude by making a suggestion Your recommendation should be stated in the last paragraph. As in, “For these reasons, I recommend Susan for this position and feel that she would be a worthy asset to any organization.”
• Provide your contact details. Include your email address and mobile number to be easily contactable. This is for the person receiving the letter to be able to follow up on the authenticity of the letter. It’s important to think long and hard about your decision to write someone’s sample reference letters. Make sure you can write a good, truthful character reference letter before agreeing to do so. If you are unable to, it’s better to decline so that they can ask someone who can write a stronger letter. If you’re not feeling confident enough to write a character reference letter but don’t want to go into detail about why you’re declining, explain this to the candidate by saying you are unfit to write the letter.

If you decide that you are able to write the letter, keep the following in mind: 

• Educate yourself  – If you want to compose the letter, be sure you have all the information you require. Ensure that you are aware of the letter’s purpose (whether it be for a specific job, a college application, etc.), how to send it, who to send it to, and the deadline. Ask if the person has a CV or another detailed document outlining their qualifications. You can then use this as a guide while writing the letter.
• Be precise  – Focus on just three to four traits or skills the applicant possesses that make them a good fit for the position or program in your letter. Avoid mentioning the candidate’s personal struggles and focus on how to highlight them as a valuable asset.
• Look into the position  – To understand the traits the employer or school is looking for, visit the job description or the school website. Try to provide examples of where the person displayed each of these traits.
• Give your contact details  – Give the company or group a way to get in touch with you if they have any additional questions.
• Use a business letter format  – At the top of the document, be sure to include the date, your contact information, and the prospective employer’s contact information. Finish off by signing in both your handwriting and typed signature. However, you are not required to follow this format if you send the formal letter by email.
• Proofread and edit your letter carefully  – Ensure your final copy is polished and professional. Before you send the letter, have a friend or family member proofread it.

Character Reference Letter

Character Reference Letter Example

Below are the three most common types of character reference letter examples. The first is a general letter that can be used in just about any circumstance. The second one can be used for a judge or the court, and the third is for a friend or coworker.

General Character Reference Letter Sample

ABC123 Pty Ltd

507 Albany Lane

Paris, France

September 7th, 2020

To whom it may concern

My name is Amber Baker, managing director at ABC123 Pty Ltd. It is with great pleasure that I’d like to recommend Susan Smith. I’ve been in acquaintance with her for the past ten years, and she has proven herself to be loyal and dedicated in both her professional and personal life.

Susan is a great leader and mentor and gets along easily with other people in the workplace. Throughout the years of working together, she has formed a very positive opinion with her excellent interpersonal skills, creativity and success-oriented approach.

I highly recommend Susan Smith for whichever position she is applying for. In fact, I am honoured to provide this character reference letter for Susan and hope that the information I have provided gives you a better understanding of the outstanding individual that Susan is.

If you have any further questions about Susan’s qualities and abilities, please feel free to contact me anytime.

I wish her all the best for her future endeavours.

Kind regards

Amber Baker

(123) 45678910

[email protected]

Sample Character Reference Letter to a Judge or the Court

Dear Sir / Madam,

I am writing to you with reference to case 42738, which involves Susan Smith, who is seeking custody of her child, Samantha.

I had the opportunity to meet Samantha 5 years ago, and we have been good co-workers and friends. I can speak to you with authority about the moral condition of Susan, and I hope that you will take this letter into account when you make your final decision on the case.

In summary, Susan is a great person and an excellent friend. She has always had a generous, kind, and devoted character towards others. She is someone with a lot of integrity and really makes an effort to be the best possible version of herself at all times.

I understand how difficult it is for you to have to make a decision of this magnitude and under these circumstances. I trust that you can look at this letter and feel the love and support of Susan’s family and friends.

In saying that, we trust your decision in these court proceedings always to consider the best for this child custody case.

Character reference letter sample for a friend or coworker

To Whom It May Concern,

The goal of this letter is to present the good character of Alice Jones. I’ve known her for the last twenty years, having worked together at ABC Hospital. During this time, I’ve observed her remarkable growth and the skills and abilities she’s honed will undoubtedly allow her to thrive in any professional setting.

Her talents in technology, management, and communication make her an ideal candidate for the role of Managing Director at your company.

Throughout her tenure with us, she has been an invaluable asset. Her strong leadership ability set her apart from her peers. She’s adept at handling conflicts while maintaining team cohesion.

In every project we’ve collaborated on, she demonstrated top-tier management skills, ensuring timely completion without compromising profit margins.

I am confident she will excel as a Managing Director, and wholeheartedly give her my highest recommendation. Should you require further information, please don’t hesitate to contact me using the details below

Personal Reference Letter Examples

A character or personal reference letter is a letter written by someone who has a fond relationship with the person requesting the letter. Character letters for a potential job candidate are given to a prospective employer, outlining professional capacity, academic achievements, and professional qualifications.

That said, it’s good to have people on your side when you require a character reference letter. Understand that not everyone can always assist, and there are situations where it’s acceptable to decline writing a personal reference letterIt’s always better to ask someone you already know and who you know values your abilities and positive character traits.

More Templates

Letters Of Encouragement

Referral Letters

Welcome Letters

Letterhead Templates

Community Service Letter

Letter of Recommendations

Purdue Online Writing Lab Purdue OWL® College of Liberal Arts

Writing the Personal Statement

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The personal statement, your opportunity to sell yourself in the application process, generally falls into one of two categories:

1. The general, comprehensive personal statement:

This allows you maximum freedom in terms of what you write and is the type of statement often prepared for standard medical or law school application forms.

2. The response to very specific questions:

Often, business and graduate school applications ask specific questions, and your statement should respond specifically to the question being asked. Some business school applications favor multiple essays, typically asking for responses to three or more questions.

Questions to ask yourself before you write:

• What's special, unique, distinctive, and/or impressive about you or your life story?
• What details of your life (personal or family problems, history, people or events that have shaped you or influenced your goals) might help the committee better understand you or help set you apart from other applicants?
• When did you become interested in this field and what have you learned about it (and about yourself) that has further stimulated your interest and reinforced your conviction that you are well suited to this field? What insights have you gained?
• How have you learned about this field—through classes, readings, seminars, work or other experiences, or conversations with people already in the field?
• If you have worked a lot during your college years, what have you learned (leadership or managerial skills, for example), and how has that work contributed to your growth?
• What are your career goals?
• Are there any gaps or discrepancies in your academic record that you should explain (great grades but mediocre LSAT or GRE scores, for example, or a distinct upward pattern to your GPA if it was only average in the beginning)?
• Have you had to overcome any unusual obstacles or hardships (for example, economic, familial, or physical) in your life?
• What personal characteristics (for example, integrity, compassion, and/or persistence) do you possess that would improve your prospects for success in the field or profession? Is there a way to demonstrate or document that you have these characteristics?
• What skills (for example, leadership, communicative, analytical) do you possess?
• Why might you be a stronger candidate for graduate school—and more successful and effective in the profession or field than other applicants?
• What are the most compelling reasons you can give for the admissions committee to be interested in you?

General advice

Answer the questions that are asked

• If you are applying to several schools, you may find questions in each application that are somewhat similar.
• Don't be tempted to use the same statement for all applications. It is important to answer each question being asked, and if slightly different answers are needed, you should write separate statements. In every case, be sure your answer fits the question being asked.

Tell a story

• Think in terms of showing or demonstrating through concrete experience. One of the worst things you can do is to bore the admissions committee. If your statement is fresh, lively, and different, you'll be putting yourself ahead of the pack. If you distinguish yourself through your story, you will make yourself memorable.

Be specific

• Don't, for example, state that you would make an excellent doctor unless you can back it up with specific reasons. Your desire to become a lawyer, engineer, or whatever should be logical, the result of specific experience that is described in your statement. Your application should emerge as the logical conclusion to your story.

Find an angle

• If you're like most people, your life story lacks drama, so figuring out a way to make it interesting becomes the big challenge. Finding an angle or a "hook" is vital.

Concentrate on your opening paragraph

• The lead or opening paragraph is generally the most important. It is here that you grab the reader's attention or lose it. This paragraph becomes the framework for the rest of the statement.

Tell what you know

• The middle section of your essay might detail your interest and experience in your particular field, as well as some of your knowledge of the field. Too many people graduate with little or no knowledge of the nuts and bolts of the profession or field they hope to enter. Be as specific as you can in relating what you know about the field and use the language professionals use in conveying this information. Refer to experiences (work, research, etc.), classes, conversations with people in the field, books you've read, seminars you've attended, or any other source of specific information about the career you want and why you're suited to it. Since you will have to select what you include in your statement, the choices you make are often an indication of your judgment.

Don't include some subjects

• There are certain things best left out of personal statements. For example, references to experiences or accomplishments in high school or earlier are generally not a good idea. Don't mention potentially controversial subjects (for example, controversial religious or political issues).

Do some research, if needed

• If a school wants to know why you're applying to it rather than another school, do some research to find out what sets your choice apart from other universities or programs. If the school setting would provide an important geographical or cultural change for you, this might be a factor to mention.

Write well and correctly

• Be meticulous. Type and proofread your essay very carefully. Many admissions officers say that good written skills and command of correct use of language are important to them as they read these statements. Express yourself clearly and concisely. Adhere to stated word limits.

Avoid clichés

• A medical school applicant who writes that he is good at science and wants to help other people is not exactly expressing an original thought. Stay away from often-repeated or tired statements.

For more information on writing a personal statement, see the personal statement vidcast .

Crafting the Personal Statement

What is it.

The personal statement is one of the most important parts of a competitive fellowship application. In this statement you have the opportunity to illuminate what drives you and how your background and experiences not only have prepared you to achieve certain goals and work on your particular issue(s) but also make you a strong match for the particular fellowship. The way in which you communicate your story should work towards your ultimate goal of persuading your audience – in this case the selection committee – to award you the fellowship, and it can be helpful to think of this essay as a form of persuasive writing. Here you are making a compelling case for yourself.

What the Personal Statement IS

• Authentic. There’s a reason that this is called a personal statement.
• Reflective. Take stock and consider what pivotal experiences provide insight into your credentials and motivation as they relate to the fellowship criteria and your chosen path.
• Specific. It’s the details that add texture and make a person human.
• Mature. You are positioning yourself as someone with the potential to make an impact in your field; to be taken seriously, you should demonstrate an awareness of the authorities and/or emerging developments in your field.
• Strategic. Consider what story needs to be told in the context of the larger application package.

What the Personal Statement is NOT

• A narrative version of your resume.
• Overly flowery and cliched prose that sounds pretty but doesn’t actually tell us anything.
• A thought piece about an issue or problem without you in the picture.
• A series of general statements and claims that could have just as easily appeared in another applicant’s materials.
• A rehashing of material that appears elsewhere in the application.

The Approach

Think of the personal statement as an intellectual autobiography — one that provides insight into your intellectual development, helping the reader understand what formative experiences have

• shaped your thinking;
• gotten you to this point and led you to pursue this fellowship as the next critical stage in your development;
• and set the stage for what you want to do and the impact that you wish to have.

Start at the End Point

Start by considering the vision: the issue(s) on which you seek to work and the capacity in which you intend to have an impact. That vision becomes the anchor for the narrative. If you know what you want to say at the end, you’ll know what you need to discuss at the beginning and what aspects of your background and experiences to highlight.

You should have a complex personal story, with far more life experiences than you can (or should!) fit into a strong, concise personal statement—the first step is narrowing it all down . Which experiences have laid the groundwork for—and evidence your commitment to—the vision that you’ve identified?

Consider the “Swerves”

Think about the “swerve” moments—the experiences that altered how you were thinking about a particular issue or led you in a new direction of inquiry. Those moments are what propel the narrative forward. The story isn’t simply that change happened but how that change happened and how you reacted to that change.

Show, Don’t Tell

Use concrete examples and anecdotes to support and anchor the narrative. For instance, telling the reader simply that you have developed an appreciation for the challenges of aligning environmental protection and human development initiatives will not be as compelling as discussing an experience or two that introduced you to the scope of—and made you wrestle with—those challenges.

Consider the Larger Whole

Make sure to consider how the personal statement fits into the larger application. Is the personal statement the only required written response in the application? Or is it complemented by other essays? What you cover in the personal statement depends upon what is covered elsewhere in the application.

Plan It Out

Don’t just throw things down and hope something sticks. Reflection and pre-writing are critical to crafting a strong personal statement, as those exercises will allow you to determine not only what pieces to consider but also plan out the scaffolding and flow of the narrative.

How will you tell the story? Once you know what the central pieces are of the story that you wish to tell, you can play around with the order, starting at different places in the narrative. This approach will help you avoid a rigid chronological structure, which may be less interesting and risks transforming the statement into a narrative version of your resume.

Keep the Reader in Mind

It’s important to consider not just the content of the narrative but also the manner in which you tell it. You don’t want to bore the heck out of your reader, particularly since the reader will likely be reviewing a high volume of applications. Give some thought to how to present the narrative in an engaging way that also remains true to your own voice .

Words NOT to Use in Your Personal Statement

• Passion. Just stop with the passion. Your passion wasn’t just lying around for you to discover.
• Interesting. A word that means absolutely nothing.
• Unique. Another word that means absolutely nothing.
• Yearn. #OnlyBronteYearns
• Expose. Sounds a bit indecent.
• Harness. Rein it in.
• Synergy. Need we say more?

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Character Reference Letter Examples and Writing Tips

What Is a Character Reference?

What to include in a character reference letter, character reference letter example, more reference letter examples, tips for writing a personal reference letter, what to do when you need references, whom to ask for a character reference, tips for requesting a character reference.

Theresa Chiechi / The Balance

Job candidates, students, and even apartment hunters may need to supply a character reference letter to their would-be employer, program, or landlord.

Do you need to write a character reference or ask someone to write one for you? If it’s something you haven’t done before, getting some pointers and looking at sample letters may help.

Review sample reference letters and tips for writing and requesting character references.

A  character reference  (also known as a  personal reference ) is a letter written by someone who knows the candidate and can speak to their character and abilities. Unlike with  professional references , the person writing the reference is generally not an employer.

When asked to write a character reference, only agree if you can speak positively about the candidate's personality and work ethic.

Once you've agreed, be sure to include a few key elements in your letter:

• First, state your relationship with the person requesting the letter and mention how long you have known them.
• The body of your letter should focus on one or two of the candidate’s strongest qualities or skills that you think will make them stand out in the job search or other application process. 
• Try to support each claim you make about the person with a specific example.
• At the end of the letter, provide any contact information that you feel comfortable sharing with the recipient.

Lastly, be sure to meticulously edit your letter before sending it.

This is a character reference letter sample.  Download the letter template  (compatible with Google Docs or Word Online) or read the example below.

Character Reference Letter Example (Text Version)

John Smith 123 Main Street Anytown, CA 12345 555 555-5555 jsmith@email.com

June 17, 2023

Jane Kiel Director, Human Resources Anytown Riding Institute 123 Business Road Anytown, CA 54321

Dear Ms. Kiel,

I have known Jane Doe in a variety of capacities for many years. She has been my daughter's riding instructor for the past several years. In addition, she is my partner in a small business where she is responsible for writing and editing articles and website content.

Jane is efficient, detail-oriented, and extremely competent. She often successfully finishes a task well before the deadline. She is very organized and never misses a deadline or forgets an assignment.

Jane also has an excellent rapport with people of all ages. She has taught riding to both young children and the elderly—and to every age in between. Her excellent communication skills (both written and verbal) allow her to connect with all kinds of people and inspire them to put forth their best effort.

In summary, I highly recommend Jane for any position or endeavor that she may seek to pursue. She will be a valuable asset to any organization.

If you have any questions, please do not hesitate to contact me.

Signature (hard copy letter)

Review more  reference letter samples  for a variety of circumstances to get started on your own letter.

Think before saying yes. Before agreeing to write a character reference letter, be sure you can write one that is positive and honest. If you cannot, it is better to say no; this will give the person a chance to ask someone who can write a stronger letter.

If you do not want to explain your reason for saying no in detail, you can simply say, “I don’t feel I am qualified to write a letter on your behalf.” Here's  how to decline a request for a reference .

Should you choose to write the letter, you should:

• Request information:  If you decide to write the letter, make sure you have all the information you need. In particular, make sure you know what the letter is for (whether it is for a particular job, a college application, etc.), how to submit it, and when it is due. You might also ask the person if they have a resume, CV, or other document listing their skills and experiences that you can use to help write the letter.
• Be specific:  In your letter, focus on two or three specific qualities or abilities the person has that make them a good fit for the job or school.
• Research the position:  Look at the job listing or the school website for a sense of the qualities the employer or school might be looking for. Provide an example of a time the person demonstrated each of these qualities.
• Provide contact information:  Provide some form of contact information so the employer or organization can reach you with further questions.
• Use business letter format:  If you are sending the letter by mail, use  business letter format  when writing your letter. Include the contact information of the employer at the top, the date, and your contact information. Conclude with a handwritten signature and your typed signature underneath. If you send an email reference letter, you do not have to use this format.
• Proofread and edit:  Be sure to thoroughly edit your letter so it is polished and professional. Ask a friend or family member to read over the letter before you send it.

Make sure your letter is thorough, but not too long. Three to five paragraphs is enough, and the letter certainly should not be longer than one page. 

There are a number of situations in which you may need to ask someone to write a character reference for you. Perhaps you don't have any  professional references  you can use because you're looking for your first job or have been out of the workforce for a while.

Or maybe you're concerned your current employer won't give you a positive reference. Even if you have good professional references, some employers request character references in addition to  letters of recommendation  because they want to get a sense of a potential employee's personality. 

You may also need a character reference when you're applying for a loan from the bank, renting an apartment, or applying to schools. A reference gives the employer, school, landlord, or bank a vote of confidence in the candidate.

If you're the one who needs a character reference, below is some helpful information about whom you should ask for help and how to go about doing it.

Whom should you  ask to provide a personal reference  for you? Ask someone you know personally who can speak to your character and abilities.

Neighbors and acquaintances may be willing to write a reference for you. Business acquaintances, professors and academic advisors, customers, and vendors can also make good references. You may even be able to  use a friend as a reference  for employment.

If you belong to or volunteer for any organizations, consider using leaders or other members of the group as personal references. Have you participated in the Girl Scouts, Boy Scouts, 4-H, or a similar organization? Did you play school sports? Do you belong to a church group? Ask your group leader or coach to write a personal letter of reference for you. If you've babysat, dog-sat, or shoveled snow, ask the people you worked for if they will write a reference letter for you.

Whomever you ask, be sure to send the writer a  thank you note  afterward. Be sure to emphasize how much you appreciate their taking the time to write you a reference.

Select Someone Who Knows You Well

Think carefully about whom you want to  ask to write a reference for you . Make sure you pick someone who knows you well enough to offer insight into your personality. Pick someone you think will speak positively about you or someone you know has positive anecdotes to share about you. You can ask a family member, friend, or neighbor. You can also ask a teacher, advisor, volunteer leader, coach, pastor, or business acquaintance.

When to Ask

Be sure to ask your references as early as possible so they have time to write the letter. Offer to send them your resume or to update them on your life if they would like some more information, and make sure they know the deadline by which their reference needs to be received.

Provide the Details

It’s also a good idea to provide them with information about the job postings or programs you are applying for so they can discuss how your character and personality will make you a good candidate for these positions.

Say Thank You

Afterward, send them a  thank-you note  to show your appreciation.

Key Takeaways

• A character reference is a letter written by someone who knows the candidate and can speak to their abilities.
• Ask someone who can speak to your character to provide a reference for you.
• Request your reference as early as possible so the person has plenty of lead time to write the letter.
• Send a thank-you note to show your appreciation for the recommendation.

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