cover letter for internship germany

Jerome Feys

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(Mandatory) Internships While Studying: Finding a Position and Writing an Application

December 22, 2022

Completing internships to gain practical experience during your studies is strongly recommended. But how can you find a suitable placement? And how do you write a convincing application for an internship? If you’ve ever pondered these questions, this is the perfect article for you! We’ll provide a whole host of useful tips and advice, all focusing on one key question: “What’s the best way to apply for an internship?”

Internships – a crucial way to open doors and launch a career

Completing internships while studying at university is an excellent way to shape your future career path and gain practical experience. When it comes to securing a job after graduation, it is clear that practical experience is a decisive factor in whether an application is successful or not. It is vital to refine your profile and gain professional experience – especially when it comes to business, a discipline that attracts high student numbers and offers  numerous career opportunities . In addition to providing experience, internships also enable you to make valuable contacts in the world of work. Ultimately, internships and the practical experience they offer have a positive influence on  graduate salaries after studying business .

We can therefore see that internships during university have an important role to play. With this in mind, a growing number universities are integrating internships as fixed components of study programs. Munich Business School is no exception. For example, students on our  International Business bachelor’s program  must complete three mandatory internships of 10 weeks each.

How many internships should I do while studying?

There is no hard-and-fast rule for how many internships students should complete while at university. Two to three internships is a good average figure and gives you the opportunity to gain insights into different fields and sectors. If you have already settled on a firm direction for your career by the time you start your studies, it would make sense to find a part-time job, a working student position or an internship in that specific field, rather than completing a random string of internships in different areas. By contrast, if you have completed four internships and still feel you have not found the right field for you, it might be worth finding a fifth, potentially more interesting internship. It is important to ensure that your internships do not prolong your studies too much. Ultimately, there is no correlation between the number of internships a student completes and how successful they are in their post-graduation job search.

However, given the importance of completing internships while studying, you will probably still have two key questions: How can I find a suitable internship? And how do I write an effective application for an internship?

How can I secure an internship?

Like “real” job vacancies, internship placements are advertised on jobs portals like LinkedIn, StepStone and Monster. There are also dedicated internship platforms, which in Germany include praktikumsstellen.de and meinpraktikum.de . As a student, you also benefit from your university’s careers office and corporate partners. At  Munich Business School , for example, students have access to our university’s internal recruitment platform, which companies exclusively use to advertise internship placements and entry-level jobs. If you are hoping to complete an internship at a specific company, you could register for their careers newsletter, which many larger firms routinely send out. This way, you can avoid actively searching for a position and instead apply directly for advertised positions. This is exactly how MBS student Julia Church secured her  internship at Allianz Global Investors :

“It was through LinkedIn that I discovered that Allianz offers many opportunities for students. So, I decided to register directly on the Allianz career portal in order to be notified of positions that could be of interest to me.”

Another option is submitting a speculative application. In this case, your application has not been solicited and you are not applying for a specific position. It is important to prepare very carefully when submitting this type of application. This preparation includes familiarizing yourself with the company and its corporate culture, identifying a suitable contact in the HR department, and writing a cover letter to set out what has motivated you to send a speculative application and exactly why you want to complete an internship in that specific company. It is also advisable to draft a potential outline for your envisaged internship (and make sure you meet the requirements in terms of both expertise and personal skills).

If you find an advertisement for an internship placement and decide to apply, you should invest sufficient time in preparing your application to maximize your chances of success.

Writing an application for an internship

There are a few points you should bear in mind when writing an application for an internship. These relate to the content of your application, its structure and other formal aspects.

1. Documents: What should you include in an internship application?

At its heart, an application for an internship is not all that different to an application for a job. Documents traditionally submitted as part of an application include:

• Cover letter:  You should take this opportunity to outline your motivation and skills.
• Résumé:  This needs to provide an overview of you as an individual and your (academic) career to date.
• References/certificates:  If you have already completed an internship, you can also attach a certificate of completion along with your highest academic qualification. It might also be worth including a transcript of the results you have achieved on your program to date.

The documents you need to provide will usually be detailed in the advertisement. In some cases, an internship during your university studies might only involve a brief application comprising a cover letter or a résumé. Other companies might require references or a letter of recommendation from a university lecturer.

2. Application structure and content: What does a good cover letter include?

While references and a résumé are relatively self-explanatory and require little preparation or processing, writing a cover letter for an internship application requires skill and tact.

Cover letter length

Your cover letter should not exceed one side of A4. Whether you fill the entire page depends on the amount of experience and expertise you have gathered to date and wish to outline. You should always follow a basic principle, namely that your cover letter should only cover aspects that are genuinely relevant.

Cover letter structure

A cover letter comprises various sections:

• Header:  This includes the applicant’s contact details, the company’s address, the current date and the location from which you sent the application.
• Subject:  An impactful subject line refers directly and precisely to the internship position (including a reference number, if applicable).
• Salutation:  You should always use the names of the specific contact person; using a general greeting such as “Dear Sir/Madam” gives the impression that it is a generic application you have sent to numerous companies. If you do not know the name of the contact person, you should contact the company and ask – this shows initiative.
• Introduction:  In the first few sentences, you should emphasize what has motivated you to apply for the internship.
• Main section:  This section should cover your skills, including your expertise, practical experience and personal interests.
• Final section:  Show that you are willing to respond to further questions and looking forward to an invitation to an interview.
• Sign-off:  Use a serious sign-off to end your letter. In an English cover letter, you could use “Yours sincerely” if you know the name of your contact person.
• List of attachments (e.g. certificates, references, résumé), if applicable

Cover letter content: Introduction, main section and final section

The  introduction  is all about capturing the attention of the HR specialist reading your internship application. People often say that the first sentence is the most important – and with good reason. Your first sentence will determine whether you grab your reader’s attention and encourage them to read the rest of your cover letter. Find an original idea or formulation that will stick in their mind. Above all, you should avoid dry, worn-out formulations, such as “I would like to apply for an internship in…”, “My name is…” or “I am writing to you because I have to complete a mandatory internship”! Instead, consider the following questions to guide your first sentence: What could the company offer you? What would you provide in return? What makes you a good match for the company? Show that you know what the company does, what sets it apart, and explain exactly how and why you want to work for them in an internship.

In the  main section  of your letter, you should outline your current circumstances. This includes the university you’re studying at, the course you’re studying, how far through your degree you are, which concentrations you’ve chosen, and whether your application is for a mandatory or voluntary internship. This information is vital to help companies determine how much to pay you as an intern. You should then emphasize the qualifications and expertise you would bring to the internship. This includes work experience from past internships, a part-time job or previous training, hard skills (e.g. language skills, computer skills) and soft skills (e.g. excellent communication skills, creativity or the ability to work well in a team). It’s important that you don’t list every single skill you have; instead, you should select a few skills that are relevant to the internship. Let’s say you’re applying for an internship in a sales position but your only previous work experience was as a babysitter. Although this experience might not be directly relevant to your application, you could use it to highlight valuable soft skills such as assertiveness and empathy. This raises another important point: don’t just list your soft skills – use concrete examples to back them up. If you fail to do so, you can certainly expect to be asked for examples if you are invited to an interview. Even if you have limited experience and find it hard to identify specific skills as this would be your first internship, you can concentrate on underscoring your interests and motivation instead.

Before you finish your letter, make sure to include a  final section , which should fulfill two specific purposes. First, you should sketch out your proposed framework for the internship, detailing the period for which you are available and how long the placement should last (if not explicitly stated in the advertisement). Second, you should invite questions from your prospective employer and state your willingness to attend an interview. In this case, you should use direct, assertive formulations rather than wordy phrasing in the conditional voice. So, instead of writing “I would be very grateful if you would offer me an interview”, you might write “I would be happy to convince your further of my skills and suitability in a face-to-face interview”.

Cover letter layout

When it comes to applying for an internship, you have some latitude when it comes to your cover letter’s content – but some of the formal aspects are relatively fixed. This means that your cover letter will likely convey much more than you first think. Using a sensible layout and a formal structure for your application will give the impression of a candidate that takes care in their work. Your ability to express yourself effectively will also have an impact.

In principle, there are no hard-and-fast rules for your cover letter’s layout. The most important thing is that the letter is well organized and looks uniform. You could use the specifications of DIN 5008 as a guide:

• Page margins (starting from the top, listed clockwise): max. 4.5cm incl. page header, 1.5–2cm, 2cm, 2.5cm
• Line spacing: 1 or 1.5 (depending on text length)
• Text alignment: left aligned or justified. (Note: Make sure that justified text does not include unwanted or undesirable hyphenation. You can use the “Don’t hyphenate” setting in Word for this or make manual adjustments.)
• Font and size: Use a font that is easy to read, such as Arial, Calibri or Helvetica. The standard font size is 12. If your letter goes over one page, you could reduce the font size to 11.
• Put your name and address in the header, right aligned.
• Put the name of the company, its address and the name of your contact in the header, left aligned.
• Add the date and your location (i.e. town/city) below the addresses, right aligned.
• After the date and location, add two line breaks and then insert your subject line. It should be left aligned, in bold, and no longer than two lines.
• Then add two further line breaks and insert your salutation, (e.g. Dear Mr. Smith).
• Divide your letter into paragraphs, with each paragraph separated by a line break.

It is also important to focus on the language you use. Spelling mistakes and grammatical errors are out of the question, as are inconsistencies and informal language. Proofread your cover letter several times and have another person read it through to be on the safe side.

3. Online application: What should I write in an email applying for an internship?

Nowadays, most internship applications are submitted online rather than by mail. This means that you will either submit your application documents through the company’s application portal or send them to the company via email. If you’re applying via email, there are a few important points to remember:

• Use a professional email address
• Choose a concise subject line that clearly indicates it is an application for an internship
• Address your email to your contact person
• Put together two or three sentences that outline your request. Example: “Dear Ms. XY, Please find attached my application for the advertised internship position in the XY department. I would be happy to answer any further questions you have. I look forward to hearing from you and hope to receive an invitation to interview. Kind regards, Signature”
• Attach your application documents as a PDF file. It is best to combine all your documents into a single PDF file. Give the file a clear name, including your name and the name of the company.
• Send your email at a suitable time. After work is fine, but not in the middle of the night. If you send an email at the weekend, you run the risk of your application being swallowed in the mountain of emails in the HR manager’s inbox at the start of the next week.

4. Language: What language should I use for my application?

There’s a very basic rule to follow: write your application in the same language as the internship advertisement. English job titles are becoming increasingly common in Germany and a growing number of companies are using English as standard in their recruitment processes. This could be because the people making recruitment decisions are English-speakers, because the company hopes to attract international applicants to Germany, or as a ploy to reduce the number of applicants by scaring off people who simply apply for everything. You might well be wondering whether it’s best to apply for an internship in Germany in English or in German. Remember the basic rule: reply to English advertisements in English (and vice versa). This does not necessarily mean that you will communicate exclusively in English throughout your internship. If a German company publishes advertisements for jobs and internships in English, you can follow the above structure and simply – but accurately – translate the content of your application into English. For non-native English speakers, small grammatical errors (like misplaced commas) are likely to be forgiven when submitting an application to a German company. However, you should still spend enough time translating your documents properly – and native English speakers should make sure there are no spelling mistakes or grammatical errors whatsoever. The situation is somewhat different if you are applying for a position overseas. In these cases, you should definitely write in English (or the language used in the advertisement) and follow standard conventions and requirements for that country. In the USA, for example, including a letter of recommendation is a basic requirement of any application. And, while including a photo of yourself might be standard practice in Germany, you should avoid doing so in the USA for legal reasons.

Equipped with these tips for finding an internship and writing an application, there should be nothing to stop you securing an invitation to a face-to-face interview. This will also require intensive preparation. How, you ask? Well, we’ve put together a list of the 30 most common interview questions  as well as exclusive expert tips for answering them.

However, even if your internship application is rejected, it’s important not to give up! You can always apply to the company again at a later date. Always make sure your profile is a good match for the advertised position. With this in mind, you should tailor your application accordingly each time. Submitting the same documents over and over not only signals a lack of imagination, it also conveys desperation rather than a genuine interest in the company and position. If you’re looking to improve your chances, it’s certainly worth contacting a company after receiving a rejection by email or telephone to ask for detailed reasons and feedback. You should stay polite and engaged at all times – and under no circumstances should you allow your disappointment to dominate or color the conversation.

You are interested in economics and want to acquire in-depth business know-how? Then the international business degrees at Munich Business School (MBS) are just right for you! At MBS you won’t cram dry theory from old textbooks, but learn in a outcome-oriented way and gain valuable practical experience. Convince yourself: Bachelor’s in International Business Master’s in International Business Master’s in International Business I Finance Master’s in Innovation and Entrepreneurship Master’s in International Marketing and Brand Management Master’s in Sports Business and Communication MBA General Management Doctor of Business Administration

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Employment guides & Tools

Cover letter in germany (anschreiben).

Together with your CV ( Lebenslauf ) , the cover letter is a key component of any job application in Germany. Far more than a mere formality, a cover letter is an important means of presenting yourself to a prospective employer. It would be difficult to land a job in Germany without one. This page walks you through the process of crafting a job-winning cover letter, with a few hints and tips about what is expected in the federal republic. 

Cover letter in German ( Anschreiben )

First things first: what is a cover letter? Although it may be tempting to send in your job application without one, a cover letter is an important part of job applications in Germany, and most hiring managers will expect to receive one, even if the vacancy listing does not explicitly specify this. 

A cover letter is a short (usually no more than one page) document that you submit together with your resume as part of your job application. Rather than simply repeating the information contained in your CV, its purpose is to expand upon it, summarising your skills and experience, explaining what makes you a good fit for the role, and (hopefully!) piquing the hiring manager’s interest. While a CV lays out the facts, your cover letter conveys more personality. You can expect to be asked about both if you make it to a job interview .

In Germany, a cover letter ( Anschreiben ) generally follows a prescribed format, which makes it easier to structure your own. 

Cover letter templates

Using a template can be a good way to get started, and will also ensure your cover letter is well-formatted. If you used a template for your CV, it’s a good idea to use the same design for your cover letter, to make your application look professional and consistent. 

The following websites offer cover letter templates: 

• Novorésumé

How to write a cover letter in Germany

German cover letters are not fundamentally different to those in other countries, with the only possible difference being they are rather formal and matter-of-fact, with no credit given to pomp, exaggerations or overly flowery language. 

As with elsewhere in the world, your cover letter in Germany should be succinct - no more than one side of A4 in size 12 font. You also do not want to present the hiring manager with a dense wall of text, so make sure to break it up into sizeable paragraphs. 

It may be time-consuming, but you should also write a unique(ish) cover letter for each job you apply for. Recruiters don’t like to receive form letters - and sending off a generic letter is a sure-fire way to ensure your application ends up in the bin. You need to explain why you want this specific position , and what makes you particularly suited for it - so tailor your cover letter based on the responsibilities and requirements outlined in the job description, and what you know about the company. 

Cover letter format

If you’re not sure where to start, it can help to break the letter down into a few sections. Almost all cover letters are structured around the same tried-and-tested format: 

• A header with your contact information
• A greeting to the hiring manager
• An opening paragraph that will grab the reader’s attention
• A second paragraph that explains why you’re the perfect fit for the job
• A third paragraph that outlines why you’re a good match for the company
• A formal closing

How to start a cover letter: With a header

Writing your contact header is a good way to ease yourself in, and ensure you’re not staring at a blank page. As with a CV, it’s important to include some basic contact information on your cover letter. You should include: 

• Phone number
• Email address
• Name of the hiring manager
• Name of the company you’re applying to

You might also consider adding your social media profiles or the address of your personal website, if these are relevant in your field and to the job you’re applying for. 

Address the hiring manager

This is where you can score some easy marks. You’d be surprised how many people open their cover letters with, “Dear Sir or Madam.” That’s one way to turn off a hiring manager. It’s much better to address your letter to them personally. That means you need to do some research. 

If you’re lucky, this information is included in the job description. You should also check the “Team” or “About us” page on the company’s website. Alternatively, you could turn to LinkedIn to find out who’s head of the relevant department. If in doubt, call up the company and ask who you should address your application to. It might make your name stick out when it comes to sifting through CVs. 

As a last resort, if you really can’t get hold of a name, address your cover letter using one of these greetings:

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• Dear [Department or Company Name] Team

Write your introduction

This is worth taking your time over. Companies typically receive hundreds of applications for single positions, and so they’re not going to be reading every cover letter from top to bottom. You need to grab their attention from the first paragraph. 

The key here is to not be too generic - most applicants will probably have similar work experience and interests. Instead, you need to explain what makes you unique. What is your bottom-line USP? That’s what the recruiter wants to know. 

Explain why you’re a good fit for the job

Next, it’s time to get into the meat of your letter, by outlining your professional skills, and explaining why this experience makes you better-qualified than the other applicants. It’s a good idea to have the job description to hand when you write this section. Match the requirements listed by the company to elements from your own skill set and work history, and elaborate on them. 

But there’s no way you’ll have space to cover every single detail. Instead, pick two or three of the most important requirements and use them to spin a couple of compelling stories from your own experience. 

Explain why you want to work for the company

The final section of your cover letter is just as important: explaining why you want to work for this specific company. Hiring managers want to know that you’d be a good fit for the company culture - that you want this job, not just any job - otherwise you’d be a risky hire. 

This might require you to do some extra research - what do you know about the company and its products or services? What’s the work culture like? What about that enthuses you? It pays to be super specific. 

Wrap things up

That’s it - you’re almost there! Now you need to finish with a conclusion that wraps up your letter. If you have anything else you want to say, now’s your chance. Finally, thank the hiring manager for their time (it’s only polite). 

Then, it’s time to sign off with a formal closing. You could use: 

• Best regards
• Kind regards
• Yours sincerely

Once your cover letter is finished and proofread, you’re ready to send off your application. Put your feet up and wait for a response. 

Should I write my cover letter in German?

Whether or not you should write your cover letter in German depends on a few factors, namely: 

• The language requirements of the job
• What is specified on the job description
• Your own language ability

If a job description specifies that applications should be made in German, it’s best to follow this advice. If your language ability isn’t up to the task of writing a CV and cover letter in German, it may be that the job itself is also beyond your language capabilities. 

However, an increasing number of companies in Germany, specifically international companies , are now offering English-speaking roles, although some still require you to apply in German. In this instance, it’s worth submitting your documents in German (you can ask a German-speaking friend to help, at least by checking your finished CV and cover letter over). To really show off your language skills, you could submit both English and German versions of your application. 

Cover letter examples

Not sure where to start? It can be a good idea to read some example cover letters to give you an idea of what is expected. But don’t be tempted to copy them word for word - you want to convey your own, unique personality, not someone else’s.

English cover letter sample

The internet is full of examples of cover letters written in English. Check out popular websites like Novorésumé, Monster.com, Reed, Indeed, and LiveCareer. 

German cover letter example

Checking out a German cover letter example can also be a good way of getting started, especially if German is not your native language. Look at websites like Karrierebibel, Bewerbung.net and Staufenbiel, or simply search “ Anschreiben Beispiel ”, to get a good idea of how German cover letters are structured. 

Cover letter tips

• Make sure your cover letter is correctly formatted and free of spelling and grammatical errors - ideally, have a friend check it over for you before sending it. 
• Include your personal details at the top of your letter.
• Do your research to address the hiring manager by name.
• Always tailor your cover letter to match the job description.
• Use specific, concrete examples from your work history to back up your points.
• End with a formal signing-off.
• Make sure your letter is no longer than one side of A4. 

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Cover Letter

A good cover letter is always unique, regardless of whether it is a cover letter for an internship or for starting a career. Five cover letters tailored to the desired job/internship employer are more promising than 100 applications in which only names and little things are exchanged.

We have compiled the most important tips for the correct structure of the application and for a good cover letter for you.

• How do I approach the cover letter?
• Formulation tips
• How should the cover letter be structured?
• Cover letter example

Preparation

• Study the job advertisement in detail before formulating the cover letter. Extensive Internet research on the work/internship employer is fundamental, regardless of whether it is a voluntary or a mandatory internship. This is also necessary for a speculative application !
• A well-prepared phone call increases their chances. The aim of a phone call is to arouse the recruiter's interest. Briefly summarize your strengths and qualifications for the position and ask specific questions. This will give you a good opening for the cover letter. In it, you can then thank them for the interview and pick up on the content.

Formal structure

Correct format.

From a formal point of view, a cover letter is a business letter with which you present your request. The Din 5008 standard specifies the correct structure.

The salutation in the cover letter

The salutation "Dear Sir or Madam" is out! You should use the name of the contact person, especially if this person is listed in the job advertisement. If it is not there, you can often find the name on the homepage of the work/internship employer. You can call the information desk of the institution or company to be addressed to ask for the name of the person responsible for personnel.

Name of contact person:in

Also, have a simple-sounding name of the contact:in spelled out for you. This will help you avoid embarrassing mistakes: Mayer, Meier or Meyer? The first word after the salutation is written in lower case. The correct form of address is: Dear Ms. Meyer, thank you ...

Use of correct company names

For example, the "GmbH" or "AG" must not be forgotten in the cover letter. The company spelling using upper and lower case letters must be observed. Tip: Adopt the designation in the imprint on the homepage if this information is not clear from the advertisement.

Subject line

The subject line is displayed in bold. It must not be forgotten. Obsolete terms such as "Ref.:", "Subject" or "Ref.:", "Reference:" before the content "Application as..." are no longer used in the cover letter.

Font & size

Cover letter and resume should be written uniformly in the same font and font size. Only the personal letterhead may deviate from this. Font size 12 is recommended; all legible types such as Arial, Times New Roman or Calibri are suitable as fonts.

Attachments

On the lower left margin, list the word attachments. The word is neither bolded nor underlined. The individual attachments are not listed.

Underlining

In address line, subject line or text, underlining is generally not used in the cover letter.

The correct number of spaces in the text must be observed. MS-Word has the "show/hide all formatting characters" button for checking.

Formulation tips for the cover letter

The cover letter is not a formulation of the resume. Focus on the 2-4 most important points that best fit the advertised position.

Short is not rude! The cover letter should not exceed ten sentences and should not be longer than one page.

The first sentence should not consist of a repetition of the subject line. Avoid sentence blocks such as "I hereby apply...".

For each sentence, consider whether it says something about you personally. Sentences that could literally come from other applicants do not bring any advantages!

Use a writing style in the cover letter that is easy to understand . Avoid nested sentences or jumping around in content.

Do not use repeated words from the advertisement in the cover letter. Nevertheless, name qualities that correspond to the advertisement, preferably by giving examples. So not: "I am a team player, motivated and reliable." But: "During my internship at XY, I worked on the YZ project. I worked there in an interdisciplinary team and my tasks were XX and YY."

Sentences that start with "I am...[unspecific enumeration]" will not get you anywhere. Much better is "I have done ... [specific example] ."

Do not use redundant sentences or informationless sentence fragments . Examples of such sentence fragments to avoid: "As you can see from my resume..." "For these stated reasons, I am applying..." "I am seeking a challenging position..."

If you want to write about the employer, describe what interests you. For example, projects to which you can make a personal connection. Don't use standard phr ases like "innovative, international, market leader" - many applicants use these verbatim in their cover letter.

Recruiters often have not studied the subject for which applicants are being sought. If knowledge is required that you can cover analogously with very similar qualifications, you should definitely mention this in the cover letter.

No justifications , explanations, repetitions or settlements with the past belong in a cover letter.

Correct format From a formal point of view, a cover letter is a business letter with which you present your request. The Din 5008 standard specifies the correct structure.

The salutation in the cover letter The salutation "Dear Sir or Madam" is out! You should use the name of the contact person, especially if this person is listed in the job advertisement. If it is not there, you can often find the name on the homepage of the job/internship employer. You can call the information desk of the institution or company to be approached to ask for the name of the:the recruiter.

Name of contact person Also have them spell out a simple sounding name of the:the contact person:in. This will help you avoid embarrassing mistakes: Mayer, Meier or Meyer? The first word after the salutation is written in lower case. Correct is: Dear Ms. Meyer, thank you ....

Use correct company names For example, do not forget the "GmbH" or "AG" in the cover letter. The company spelling using upper and lower case letters must be observed. Tip: Take over the designation in the imprint on the homepage, if this information is not to be inferred clearly from the advertisement.

Subject line The subject line is printed in bold. It must not be forgotten. Obsolete terms such as "Betr.:", "Subject" or "Bez.:", "Bezug:" before the content "Bewerbung als..." are no longer used in the cover letter.

Font & Font Size Cover letter and resume should be uniformly written in the same font and font size. Only the personal letterhead may deviate from this. Font size 12 is recommended; all legible types such as Arial, Times New Roman or Calibri are suitable as fonts.

Attachments The word Attachments should be listed on the lower left margin. The word is neither bolded nor underlined. The individual attachments are not listed.

Underlining Generally, underlining is not used in the address line, subject line or text in the cover letter.

Spaces The correct number of spaces in the text must be observed. MS-Word has the button "show/hide all formatting characters" for checking.

Example - Cover letter

Here you will find a sample cover letter. The text marked in red must be adjusted from place to place. The length shows a realistic picture.

German Cover Letter Guide: Complete Examples [+Tips]

Germans take their cover letters seriously. It's not a document they just glance at and trash like in most other regions. To get a well-paid job in a German company, you need a solid German Cover Letter.

All cover letter examples in this guide

German Cover Letter Example

Julia Brad Gastgeberin [email protected] 01 36 23 98 24 Berlin 10. Juni 2022

Herr Tobias Schmidt, Geschäftsführer, Restaurant Dae Mon, Berlin, Deutschland

Anschreiben für die Stelle der Hostess

Lieber Tobias,

ich bin eine zertifizierte Hostess mit mehr als 2 Jahren Erfahrung in der Hotelbranche und mache derzeit meinen Bachelor-Abschluss in Hospitality Management an der Universität der Künste Berlin.

In meinem vorherigen Job als Hostess bei Gabriel Kreuther in New York habe ich alle Aufgaben einer Hostess effizient ausgeführt, einschließlich der Entgegennahme von Essensreservierungen, der Planung der Sitzordnung und der Bearbeitung von Telefonanfragen. In meiner 2-jährigen Tätigkeit wurde ich außerdem dreimal als Mitarbeiterin des Monats ausgezeichnet.

Ich wollte unbedingt in eine deutsche Küche eintreten, um die Hostessenkultur in Europa kennenzulernen, und hoffte, dass das Restaurant Dae Mon ein großartiger Ort dafür sein würde, insbesondere wegen seiner langen Geschichte in der deutschen Esskultur.

Es wäre mir ein Vergnügen, die Stelle in einem Vorstellungsgespräch zu erörtern, und ich hoffe, dass dies der Beginn einer für beide Seiten vorteilhaften Zusammenarbeit sein wird.

Mit freundlichen Grüßen,

Beilage: Lebenslauf Referenzschreiben Zeugnis und Abschrift des Bachelor-Abschlusses

According to research carried out in 2013, about half of the applications German companies received without a cover letter were rejected – that’s how important your cover letter is in Germany.

Creating a cover letter in German-style needs you to have a clear understanding of what the German recruiter is looking for in the letter – it should demonstrate the academic and professional qualifications of the candidate and how that would help them achieve the company’s objectives.

Here, in this complete guide, we have discussed everything you need to write and create a perfect German cover letter for your next job.

This also includes:

• Style guide for German cover letters to impress native hiring managers.
• Detailed instructions on how to write each section of the cover letter.
• Pro tips to make your cover letter stand out from the rest.

Try out our resume builder for FREE to create your next German resume and cover letter . We have created a set of awesome templates to make your whole application process faster and smoother.

Read our complete German cover letter example and see how you can write yours.

How to Write a German Cover Letter

Your resume and the cover letter are what makes the first impression for the hiring manager about any applicant – create it right, and they will remember you in the interview. Well-written and well-structured cover letters increase your chances of getting shortlisted while making your attempt a solid one at the interview.

Writing a cover letter for a German employer is quite different from that of any other region – especially with the writing style and structure. German recruiters consider cover letters as an important part of a job application – they wish to speak to candidates who demonstrate their immense interest in the role.

These general guidelines would give you an idea of what the German hiring manager expects from you:

• Single-page is the standard length for cover letters in Germany.
• Do not write long sentences and paragraphs – make them short and clear.
• Stay formal throughout – don’t get emotional.
• Keep the body of the letter to 3 to 4 short paragraphs.
• Avoid self-promoting statements about the candidate.
• Use a modern cover letter template – ideally matching your resume.

Overall, a german cover letter should sound polite and it should always be in a formal language, whether it is in German or English. Draw a fine line between selling yourself and plain bragging - German hiring managers prefer raw data over-exaggerated self-promotional material.

German cover letter structure

Having a proper structure from the beginning would help you write an outstanding German cover letter – we also call this the layout.

We recommend the following:

• Subject line
• Opening greeting
• First Paragraph: candidate into
• Second Paragraph: skills, experience, and expertise
• Third Paragraph: motivation
• Fourth Paragraph: Call to Action (CTA)

Let’s discuss how each of these sections comes together to create your perfect cover letter.

Begin with the Header

As in your resume, the header of the cover letter consists of your name and contact details. The only difference here is that you should include the details of both the sender and the receiver, considering this a formal document.

Sender Information

Start with your name – write the first name and the last name – use a bigger font size and bold it. Put the job title under your name followed by your email, mobile number, location, and the date.

No need for your full physical address as you’re not mailing the letter.

Jason Smith

01 67 43 23 65

10 May 2022

Receiver Information

Put the receiver's name, job title, company name, and company address. If you don’t know the name of the person who would read your application, just address the “Hiring Manager”.

Frau Julie Zeigler

Einstellungsmanager

München, Deutschland

In German formal writing, “Frau” is used to address women and “Herr” is used for men.

• Frau for Mrs. and Ms.
• Herr for Mr.

On certain occasions, you’ll get to know the name of the hiring manager. However, if you’re not sure, do not include a name as most companies have more than one person involved in the hiring process.

The Subject of the Letter

Your German cover letter needs a subject as in any formal letter. Include the position you’re applying for in your subject.

Opening Greeting

You could use a formal greeting to open your cover letter either in English or German. There’re a couple of variations in greeting your hiring manager in the letter.

When you know the gender of the recipient:

Dear Mr - Dear Mr.

When you don’t know the gender of the recipient:

Paragraph 01: Candidate Information

Your first paragraph on the cover letter should hook the reader. The way you hook an American hiring manager and a German one would be quite different though. The job market in Germany is degree-focused – you should start with your qualifications and relevant experience to the job.

In the American job market, you could hook the recruiter with a sales pitch – talking about your special achievements and accomplishments in your previous jobs.

In Germany, if the position you’re applying for is an academic-based one, having the relevant degree or the academic qualification would most probably get you an interview – therefore, reveal them in the first paragraph itself.

See the following example of a production manager job:

Six sigma green belt certified production manager with a bachelor’s degree in Manufacturing from Massachusetts Institute of Technology seeks to join BMW to further my career in production planning and automation. I have 5 years of extensive experience in the automobile production industry working for Ford in the USA.

I got my bachelor’s degree in manufacturing and I am a six sigma green belt certification holder. I am passionate to join BMW in Germany for a well-paid managerial position in the factory.

State your academic qualifications in detail – most German hiring managers are looking for the right qualified individuals to call for interviews. Detail such as the institutions, GPA, class of the degree, and the name of the course could be included.

In writing your experience, state the number of years, the position you held, and the company name.

Keep it clean and simple – easy to read within 3 to 4 seconds.

Paragraph 02: Skills, Experience, and Expertise

Now, you’ve got the attention of the hiring manager as you got the qualifications they’re looking for. Let’s enlighten them with your key skills, the responsibilities you’ve held, the decisions you’ve taken – and their results.

It’s important to read the job ad and understand the keywords they have put on the job description. Most German companies use an applicant tracking system (ATS) – a system that is used to shortlist job applications. ATS recognizes the right applications by calculating the keyword density and a couple of parameters – the more relevant keywords you have on your cover letter, you got more chances of passing the automatic test.

Identify any troubling questions the hiring manager or your potential line manager faces – provide your solution with an example of how you tackled a similar situation at work.

Consider including your greatest professional achievement – with the results you generated for the company and its impact on the key performance indicators (KPIs) of you and the management.

As a production assistant manager at Ford, I headed a six sigma implementation project with a third-party consulting firm that resulted in a 12% increase in overall production efficiency. I have extensive experience in production line planning, automation, material requirement planning, and logistics.

I have experience in production and manufacturing at the Ford automobile factory in LA. Worked on many process optimization projects that saved lots of money for the company.

Paragraph 03: Motivation

Express your interest in joining the company. Convey your passion for the industry and how the job aligns with your short-term and long-term career objectives.

Here, your research about the company culture, vision, mission, and purpose would help – you could find more information on the about section of the company website.

This paragraph of the cover letter is an exceptionally important part as this is where the cover letter gets tailored to the employer. You need quite some research to identify the likes and dislikes about the job and the similarities of your career objectives with the company’s objectives.

The purpose of the cover letter is to convey your interest in the position and to demonstrate that you are a great match for the role. The purpose of reading a cover letter from the employer’s side would be to identify a good match for the role who is also excited to be part of the team.

Therefore, show your excitement throughout this paragraph.

My passion for the automobile industry and its future changes have made me want to become part of a European automobile manufacturer. I am especially excited about the new electric driving experience BMW is developing for the global market and hope to become part of the team in the future.

As BMW is one of the pioneers in manufacturing automobiles in Germany, I was excited to apply for this position.

Paragraph 04: Call to Action (CTA)

It’s always advisable to finish your cover letter’s body with a call to action. In any formal letter, you should inform the reader, of the move you’re expecting from their side. Any formal letter has an objective and you should remind it at the end – which is the CTA.

Ask the hiring manager for an interview – state your excitement to meet them.

Also, in the same paragraph, you could include the following information:

• Your availability for an interview.
• The type of visa you possess.
• The day you could start if they select you.

It will be my pleasure to discuss with you my role as a production manager in the BMW Munich factory and demonstrate how my experience and skills in automation and production optimization could easily be incorporated into your future sustainable driving vehicle projects.

You are welcome to contact me at your earliest convenience.

The German Cover Letter Closing

End your German cover letter with a formal salutation – you could use the same language as you write your letter.

Consider using the following closing sentence:

• Kind Regards: mit freundlichen Grüßen
• Sincerely: Mit freundlichem Gruß
• best regards: Freundliche Grüße

Put a note about the attachments you’re sending along with your cover letter. This could include your resume, academic and professional reference letters, degree certificates, transcripts, and other relevant certifications.

However, do not attach unnecessary certifications and documents with your job application as that would result in the important documents getting less attention from the hiring manager.

Tips to Improve Your German Cover Letter

If you followed the steps, you should already have an exceptional cover letter ready to send to any German recruiter. Optimize it further with these tips:

• Ask your native German friend to proofread the letter if you wrote it in German.
• Use a tool like Grammarly to check for any mistakes – your cover letter should have absolutely no spelling errors or grammar mistakes.
• Don’t use automatic text generators to write your cover letter – make it sound like an actual human being.
• Read the job description thoroughly to identify the relevant keywords.
• Do not use long wordy sentences – be clear and concise in your writing.
• don’t use bullet points.
• Try to find the person who reads your cover letter and tailor it to them.
• Don’t send the same cover letter for two jobs.
• Use a professional font such as Times or Arial.
• Maintain a consistent writing style that is formal and respectful – do not use passive voice.
• Consider using a modern cover letter template to make your application stand out.

Key Points: Writing a Perfect German Cover Letter

• Pick the right cover letter template that goes with your resume.
• Give priority to your academic and professional qualifications.
• Follow the generally accepted German styling guide for formal letters.
• Tailor your cover letter to each job you’re applying for.
• Write 3 to 4 solid paragraphs on your qualifications, skills, and enthusiasm.
• Finish with a CTA.

Complement Your Cover Letter with a Well-written Resume

You could apply to most jobs with just a resume – therefore, it's important that you get your resume done right. In fact, your German job application completes with a resume and a cover letter that complements each other.

A resume highlights the candidate’s skills, experience, and academic qualifications while a cover letter is a tailored document to each job on the candidate’s fit for the position.

Complement your cover letter with a great German resume – pick a template that matches your personality. You may try our resume builder to create your CV and the cover letter – which would allow you to apply for jobs faster than ever.

Do I need a cover letter to apply for jobs in Germany?

It's not mandatory to submit a cover letter in Germany. Most companies accept job applications with just a resume. However, sending a cover letter along with your resume indicates your interest in the job. It means you’re a serious candidate – not someone who applies to every job you see on the internet.

Should I include a picture on my German cover letter?

You can. Check whether your German cover letter template allows you to put a photograph. German companies are generally fine with applications that include pictures of the candidate. However, if you’re applying for jobs in international companies and multinationals – especially, USA, UK, or Australian companies based in Germany, consider not including a photo as these companies may cause immediate rejection of your applications.

Read our complete guide to including pictures on your resume .

Can I write my German cover letter in English?

You can and you should if you don’t know how to write your cover letter in the German language. A mistake some candidates make is that they get a freelancer to write a perfect German-language cover letter and a resume and send it to jobs in Germany. The problem here is that the recruiters often misread the attempt as the candidate is fluent in German. This may get you an interview, but you’ll probably fail it when they realize your level of fluency.

Should I put my salary expectations in my cover letter?

We do not recommend you to put your salary expectations in your cover letter or anywhere in the job application unless the hiring manager has explicitly asked for it. Keep it for the interview – you’ll get time to discuss it or they’ll give you an offer.

Tasuta allalaetav kaaskirja mall

Motivatsioonikiri, millele on enamikul juhtudel lisatud CV, on iga töötaotluse põhielement. Seda tüüpi kiri peab lühidalt kirjeldama oskusi, võimeid ja teadmisi, mis teil on ja mis on teatud huviga seoses otsitava ametikohaga. Selles mõttes peab kaaskiri lihtsalt sisaldama sellele ametikohale kandideerimise motivatsiooni ja põhjendusi. See peab äratama värbajas huvi ja panema ta pidama teid selle töö jaoks parimaks võimaluseks.

Kuidas koostada lihtsat kaaskirja

• 1 Valige oma valitud CV mall.
• 2 Austab ühtset struktuuri. Näiteks kasutage kaaskirja struktuuriga "Sina-Mina-Meie".
• 3 Lisage järgmised osad, apellatsioonivorm, lühitutvustus, kirja sisu ja järeldus
• 4 Ärge unustage viimast viisakusvalemit. Vaadake kaaskirja viisakusvalemite näiteid.
• 5 Isiklikuma ja formaalsema ilme lisamiseks lisage lehe allossa oma allkiri
• 6 Kui soovite saata selle meili teel, eksportige oma kaaskiri PDF-vormingus.

Teised kaaskirjade näidised

Kaaskirja struktureerimise nõuanded.

Kaaskirja kirjutamise hõlbustamiseks pidage meeles, et koguge eelnevalt kogu vajalik teave. Näidake toimetaja loovust, järgides samal ajal tüpograafiliste reeglite õiget kasutamist ja jälgides, et ei tekiks kirjavigu. Sest hea kaaskiri peegeldab teie kuvandit inimese ja professionaalina. Olge oma kirjutamisel loominguline ja originaalne, jäädes samas lihtsaks, kokkuvõtlikuks ja täpseks. ‍ Näidake läbitud punktide ohutust, enesekindlust ja meisterlikkust. Rõhutage, mida saate ettevõttesse tuua ja mainige oma erialast kogemust vastavas valdkonnas. Märkige ka kõik põhipunktid, mis panevad teid end uute ideedega täitva transformeeriva agendina ilmuma. Täpsustage oma võimet saavutada kavandatud eesmärgid ja kohaneda uute suundumustega.

Näita ennast positiivselt. Ärge langege sellesse viga, et kasutate sama kaaskirja mitme ettevõtte jaoks. Koostage kaaskiri iga taotletava töö kohta. Seda tüüpi kiri võimaldab tööandjal kujundada teie isiksuse kohta arvamust, sest see annab teile võimaluse täpsustada oma motivatsioone, mida lihtsas CV-s tegelikult ei kirjeldata.

Lihtsa ja tõhusa kaaskirja kirjutamise soovitused

• Laiendage Intro ‍ Pidage meeles, et pärast kõne valemit peate välja töötama sissejuhatuse, kus tutvustate end ametlikult ja isiklikult. Ärge unustage märkida peamist eesmärki, mis ajendas teid seda kirja kirjutama.
• Struktureerige oma kirja sisu Laske end juhinduda järgmistest küsimustest: – Miks?, Mis eesmärgil?, Kuidas?, Miks soovite selles ettevõttes töötada? → selles osas peate kirjeldama, mida saate ettevõttele tuua. – Rõhutage, kuidas teie teadmised võivad oluliselt mõjutada ettevõtte funktsioonide arengut ja majandussektorit, kus ta tegutseb. - Kuidas te seda teeksite tee seda? → lihtsalt rõhutab teie teadmisi ja võimeid professionaalina – Rõhutage oma õnnestumisi, varasemaid kogemusi, diplomeid, saadud tunnustusi või auhindu.
• Olge oma järeldustes otsekohene Andke teada, et olete vestluseks saadaval, esitades kontaktteabe, näiteks oma e-posti aadressi, telefoninumbri ja postiaadressi. Kui need kontaktandmed muutuvad, ärge unustage uuendada oma CV-d ja kaaskirja ning saata need uuesti ettevõtetele, kes on need juba saanud.
• Hoolitse paigutuse eest Teie kaaskiri peab olema kooskõlas teie CV-ga. Värbaja peab esmapilgul nägema, et need 2 dokumenti moodustavad ühe taotluse. Kasutage oma kaaskirjas samu värve, fonti, ikoone jne, mis oma CV-s. See väike näpunäide aitab teil luua tõhusa ja professionaalse rakenduse.

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The rich text element allows you to create and format headings, paragraphs, blockquotes, images, and video all in one place instead of having to add and format them individually. Just double-click and easily create content.

Static and dynamic content editing

A rich text element can be used with static or dynamic content. For static content, just drop it into any page and begin editing. For dynamic content, add a rich text field to any collection and then connect a rich text element to that field in the settings panel. Voila!

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Advice for getting a job, instructions.

How To Write A German Cover Letter – A Step By Step Guide

by Cheryl Howard | Apr 7, 2024 | Berlin Guides , Job Applications , Working In Berlin | 0 comments

HOW TO WRITE A GERMAN COVER LETTER – A STEP BY STEP GUIDE

Have you been l ooking for a job in Germany, applying for several positions, and finding that you’re not getting any responses? It happens to the best of us, even to those who work in   highly demanded professions   like software developers, marketing professionals, economists, and more.

Searching for a job , especially one right for you, is a daunting task that takes   a lot   of work, patience, and perseverance. When you add looking for a job in a foreign country like Germany into the mix, it’s even more challenging. You’re probably unfamiliar with the country’s norms when creating job applications and could unknowingly be making mistakes. What’s more, a lot of the information about how to write a German cover letter is often outdated and/or created by people with zero experience in recruiting.

The most significant part of getting noticed by German employers is your ability to put together a solid job application, which usually includes a well-written and designed cover letter and CV that tells a story about you and why you’re uniquely qualified for that position.

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 WRITE A GERMAN COVER LETTER LIKE A SEASONED PRO

📖 📖 📖 Bookmark THIS extensive guide on how to write a German cover letter and use it as a frame of reference when applying for jobs in Germany.

1) Are Cover Letters Really Needed?

As you’re searching for a job in Berlin, or anywhere in Germany for that matter, have you asked yourself these questions:

1) Do I need to write a German cover letter when I’m applying for jobs?

2) Are cover letters relevant when my CV already tells my story?

3) Does anyone even bother to read cover letters?

Let me tell you a story:

I worked for one company when a member of senior management asked, “Why do people write cover letters? I   never   read them. I only want to see their CV, and I’ll get in touch if it’s interesting. I’m way too busy to read both cover letters and CVs.”

A very fair point and I agree with him 100%. His pain was also my pain, as I was reviewing several job applications each day and looking at people we could potentially add to our team. It was time-consuming and tedious, especially when we wanted to ensure whoever applied was given a fair shot.

It’s true that not every recruiter or hiring manager will read it (like that manager), and some companies (like where I currently work) even ask candidates   not   to submit cover letters. However, many companies still expect to see one.

So do you need a German cover letter? Yes, most definitely. Even though they feel like a waste of time (and sometimes really are), cover letters are essential when applying for jobs in Berlin or elsewhere in Deutschland.

2) Why Should I Write A German Cover Letter?

There are a number of good arguments about why you should take the time to write up a cover letter for your job applications:

1) There’s a slight chance that not submitting a cover letter will result in immediate rejection. A recruiter or hiring manager may think that if you didn’t put in the effort to make a cover letter, why should they even consider you for the job? While this is silly, don’t take a chance and make it a habit always to include a cover letter.

​2) Some (not all) HR software scans submitted documents looking for specific keywords. A cover letter that mentions certain keywords from the job description could help you bubble to the top of the candidate pool, where you’re more likely to get noticed before other candidates.

3) Called a motivation letter in Germany ( Motivationsschreiben ), a cover letter is your chance to shine. It’s when you can tell the company why you want to work for them, explain how uniquely qualified you are for that role, and really make your personality come through.

​Think of it like this – when you go to the theatre to watch a movie, you’ll see trailers for upcoming flicks. They only last one or two minutes, but if the trailer is really good, they’ve hooked you, and eventually, you’re going to go out and watch that movie.

Your cover letter is exactly like that movie trailer. It’s a preview of your CV and you as a person. A cover letter’s main call to action is to make the person reading it want to know more. They’ll spend time reviewing your CV and, hopefully, contact you for that first interview.

4) A cover letter shows diligence and interest from your side. Employers are keen to know why you want to work for them, learn why you’re the person they should hire, and if you’re passionate about your chosen field.

If a cover letter is done well, in the sense that it’s framed as a well-written and compelling narrative, it’ll motivate the employer to contact you for an interview. Most people do really read them, so it’s worth spending time writing one that makes you stand out from other applicants.

3) How Do I Structure A German Cover Letter?

Following a fixed structure and method that you can repeat for each new job application makes writing a cover letter way easier.

Always include these vital elements in a cover letter:

1)   Salutation   – Address your cover letter to that person using formal German greetings such as “Dear Herr Müller” or “Dear Frau Schmidt.” If no contact is listed or you’re unsure about which greeting to use (you don’t ever want to address someone as Herr when they’re a Frau, for example), use a generic greeting such as “Dear hiring manager” or “To whom it may concern.” If you read other online texts saying that you  always  have to specify a specific contact name, this is very untrue. More and more German companies are refraining from adding contact names to job descriptions to avoid being spammed by applicants. So don’t stress out on this point at all, as using a generic greeting is not only expected but completely acceptable.

2) Intro   – This section should be one paragraph maximum. Personalize your cover letter by telling the company  why you want to work there.  Be specific and use supporting examples gleaned from company research. Doing so will impress the company and show you did your homework before applying. Remember that this section is not about you but about them as an organization. Avoid self-serving statements when telling them why you want to work there. For example, don’t say you want to work there because the office is down the street from your flat or you heard they pay exceptionally high salaries. Instead, say you’re impressed with the company culture, that you identify with their sustainability mission, and that you want to be part of building out the next stage of their growth.

​ 3) About You   – This section can be one or two paragraphs long and is the “meat” of the cover letter and where you need to sell yourself. Pull points from the job description to tell your potential employer   why you’re uniquely qualified for the position . Build on those points by using personal examples that draw from your experience, education, and more. Ensure your examples are specific, build on one another in a complementing fashion, and tell an exciting story. Say that the role calls for someone with leadership experience. You can tell them that you have 10 years of experience managing distributed teams of varying sizes. You can further say that you excel at creating and maintaining high-performing teams with a track record of meeting deadlines. And finish by telling them how you launched a project that helped the company make millions of euros. Whatever you do, don’t just list a bunch of keywords, repeat the job description itself, or write a novel.

4) Closin g   – Reiterate your excitement about the company and the open position. Let them know you want to learn more and would welcome a chance for an interview. Be sure to tell them about your availability and how to best get in touch.

A few more tips about how to structure a German cover letter:

1) If you’re sending the cover letter by email or uploading it to an applicant tracking system, you don’t need to include the address information of yourself or the company. For that matter, a signature isn’t required either. These things are entirely unnecessary and irrelevant as we no longer live in the Stone Age.

2) If anyone prints or references your cover letter for an interview, you can leave the date on it so they know when you applied for the role.

Strive to ensure the narrative in the letter flows well and tells a unique story about you and why they should hire you over anyone else out there.

4) Should I Customize My Cover Letter For Job Applications ?

Yes, we know. It’s   a lot   of work to create a new cover letter every time you apply for a job, but sending the same cover letter out won’t do anymore. You need to show employers you took time to research their company, tell them why you want to work there, and why they should hire you.

This is why personalizing the cover letter is really important. They need to see the real you and that you were thoughtful in your job application. Anything less makes it look like you’re not really interested in the role and could see your job application land in the recruiter’s NO pile.

Suppose a cover letter is simply a regurgitation of the job description or a generic copy-and-paste text you’ve used for every job application. The recruiter or hiring manager will easily be able to spot this and may make the company less likely to contact you. Again, don’t take a chance.

Read about how to customize cover letters when you’re submitting unsolicited job applications . 

5) How Do I Use Company Research In My Cover Letter?

Before writing a cover letter, we recommend that you complete in-depth research on the company to which you’re applying. The research will help you a lot, especially as it’ll give you the information you can embed in your cover letter and use later to ask questions during an interview.

You need to tell the employer why you like their company and show you did your research, by looking at   Glassdoor reviews , browsing through their website, reading their press releases, etc.

Read our detailed guide about how to   research a German company .

6) How Long Should A German Cover Letter Be?

Keep the cover letter to a single page and not more than 3 – 4 paragraphs. Be succinct (i.e., avoid long wordy sentences or overuse of adjectives) and   summarize, summarize, summarize .

Pick key points from your CV and/or job description but don’t repeat things verbatim.

7) Should I Use An Automatic Text Generator or AI?

I’ve played around with ChatGPT and boy, is it good. Like really really good!

Call me old school, but in general, I’d still suggest writing your own cover letter without the help of predictive text generators or AI.

I say this for two reasons:

1) Many of these generators like Speedwrite yield text that doesn’t make much sense at all. It often reads as if it were written by a robot and spits out alternative text that says exactly the same thing but in a slightly different way.

2) Even worse, it won’t sound like you. A cover letter should be an honest and accurate reflection of who you are and how you communicate. I cannot stress that enough, especially if you’re being hired into a role where communication skills are key.

What you could do is use AI to write that very first draft cover letter. Then you could use that text as a baseline and improve it using your own words. Try out this beta AI from Imagine to get started! 

Alternatively, you can write a draft first and then use a tool like Grammarly to better what you’ve written.

We know this can be tough if you’re not writing in your native language. In these cases, make sure you get other people to proofread your cover letter or even hire a professional to help you out.

8) Should I Write My Cover Letter In German ?

Writing your cover letter in German may help you get noticed by HR software or LinkedIn search engine algorithms.

Be careful and use your best judgment here, though. It could backfire when they discover that your level of German doesn’t match the level of what’s in your cover letter.

Let me tell you another story:

A recruiter I used to work with told me that she’d found a dream candidate for a position that had been open for a long time. This person was applying from abroad and had submitted   both   their CV and cover letter in German.

The first interview was scheduled, and during the call, the recruiter was surprised to find that the candidate didn’t know any German at all. Turns out they’d paid someone to translate their documents.

Sadly, the candidate was rejected for their false claims of being fluent in German and wasting the recruiter’s time. And contrary to what many say, German fluency is absolutely essential for most available positions in the country. 

Of course, it could go the other way and the company may still hire you anyway because you’re such a good fit. But please, be honest upfront and if you decide to write your cover letter in German, indicate your language level (like B1 or C1) very prominently on your CV and in your cover letter. Then the decision will be left to the employer to contact you.

9) Can I Stretch The Truth Because Everyone Fibs A Bit?

Above all, be humble and honest about things, like your education, work experience, level of German, etc.

It’s easy to lie or exaggerate when you want a job, and we’ve all been told to “fake it until we make it,” and in many cases, it can work in your favor. But let’s be real here, this behavior is unprofessional, not to mention unethical.

Not long ago, I was shocked to read the LinkedIn profile of a former colleague who claimed to have led a high-profile project for our company. That project wasn’t even started until after that person left. This person was blatantly lying and taking credit for other people’s work that she didn’t do.

Don’t be that person. 

False claims could come back to haunt you. For example, the Berlin community is small and people know each other. A potential employer may know someone at one of your former companies and informally reach out to them for information about you.

If they uncover any lies, it will likely cost you the job, even your reputation.

Of course, be confident in your accomplishments, and don’t undersell yourself. Just make sure you’re telling the truth.

10) How Do I Create A Well Designed Cover Letter? 

You could just type of bunch of text into a Google document and send it off. But how about making your cover letter look nice using websites like   Canva   or   Edit.org , where you can find beautiful and professional templates for free?

Other things to keep in mind:

1) Use a large and readable font that considers general accessibility guidelines. Sometimes people try to jam as much information as possible onto a cover letter and to make it fit a single page using ridiculously small font sizes. Trust me – no one wants to use a magnifying glass to read your cover letter.

Use this   guide from Indeed   which speaks to the right font and font size to use on CVs, which also applies to cover letters.

2) Don’t make your paragraphs too long and use sensible spacing to make your cover letter easier to read.

3) Your   German CV   should have a similar look and feel. This way, the cover letter, and CV will appear as one fluid job application package.

11) Do I   Really   Have To Follow These Rules?

No, of course not! Our guidelines are simply here to help you write a good cover letter that’s more likely to get you noticed by German employers.

There’s no reason not to get creative and have fun with your cover letter. This may also mean breaking some of the “rules” outlined here.

Be bold and dare to take unique approaches that challenge the status quo. Perhaps give them a link to a video you made telling them why you want to work there. Share a sample of what you can do for them by sharing some insight on how you’d approach your job. Invite them to check out your blog or social media.

The sky’s the limit. A unique cover letter will help you stand apart from other candidates.

12) How Can I Ensure My German Cover Letter Is Of High Quality?

Make sure there are no spelling or grammatical errors, get the company name and other details right, and if you can, have a second or third pair of eyes review your cover letter. This can be a friend, partner, or even, a paid professional. Proofreading is essential, as if you’ve been staring at the same documents for hours, it can be super easy to miss out on small mistakes you might’ve made.

This advice might sound really obvious and basic, but trust me, I’ve seen tons of job applications with errors on them. I must also confess that I once put the wrong company name in a cover letter and somehow still got several interviews with them. Miracles happen, folks! 🤣

Anyway, avoid sloppy mistakes if you can, and make sure your German cover letter is top-notch.

What do I recommend?   Join my   Facebook community   of more than 8,000 people and ask someone there for a   cover letter exchange . Another person can review your cover letter and give you feedback and you can do the same for them.

That’s a wrap! Follow these tips to write a really good German cover letter that’s going to land you a job in Germany.

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Cover Letter - Germany

- Explaining your hobbies is something that you usually don't do becuase that's something which tends to come up on the personal interview.

"Sehr geehrte(r) Frau/Herr {Last Name},"

"Sehr geehrte Damen und Herren," (after the comma you start with a lower case letter).

"Mit freundlichen Gr��en". Leave a few lines and type your name underneath then sign your name inbetween.

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How to Write the Perfect Cover Letter in Germany

I don’t need to tell you about first impressions and their importance, right?

So what is the first contact? Your application.

Sending a CV without a cover letter is like entering a conversation without taking the time to shake hands and say hello first .  

Would you ever do that? Certainly not in Germany!

If you require the cover letter to be translated into German, you can do so using a translation service . Otherwise, consider hiring a freelancer !

What would make your cover letter perfect?

A final word, about the author, tali lichtenfeld, related posts, understanding fixed assets (“anlagevermögen”) and how to claim them in germany, 7 amazing remote jobs that are actually hiring english speakers right now, a sneak peek into an average salary in düsseldorf | how much should you be making, 5 tips to creating a german-style resume.

Please guide me to prepare a good cover letter and CV

Leave a reply Cancel reply

Sample cover letter for job application in Germany

A sample cover letter for a job application in Germany can be a critical component in your quest for employment in the country.

Crafting the perfect cover letter involves understanding the expectations of German employers and adapting your writing style and content accordingly.

In this blog post, we will provide you with comprehensive guidance on creating an effective cover letter tailored for the German job market.

We will cover the importance of structure, cultural nuances, best practices, and common mistakes to avoid, ensuring your cover letter stands out to potential employers.

A cover letter, known as an “Anschreiben” in German, is a crucial element of your job application.

It is your opportunity to make a strong first impression and demonstrate your motivation and suitability for the role.

In Germany, cover letters are often seen as equally important as the CV, if not more so.

Employers use cover letters to assess not only your writing skills and attention to detail but also your understanding of the company and the position.

This is why tailoring your cover letter to the specific job and company is vital to your success.

In this comprehensive guide, we will cover the following topics:

Key Components of a German Cover Letter

• Sample Cover Letter for a Job Application in Germany

Cultural Nuances and Best Practices

• Common Mistakes to Avoid
• Tips for Making Your Cover Letter Stand Out

By following the guidelines and best practices outlined in this article, you’ll be well-equipped to create an impactful cover letter that sets you apart from the competition and paves the way for a successful job application in Germany.

A well-structured and carefully crafted cover letter can significantly increase your chances of securing a job interview in Germany.

Understanding the key components of a German cover letter and its significance will help you create a compelling and impactful letter that resonates with potential employers.

In this section, we will dive into each component and provide guidance on how to make your cover letter shine.

1. Personal Information

At the top of your cover letter, include your full name, address, phone number, and email address.

This information should be right-aligned, ensuring it is easy to locate and follows the standard German formatting.

You may also include your professional title and LinkedIn profile link if relevant.

2. Recipient’s Information

Below your personal information, left-align the recipient’s details, including their name, title, company name, and address.

If you’re unsure of the recipient’s name, it’s worth conducting some research to find the appropriate contact person, as addressing the letter to a specific individual demonstrates your diligence and attention to detail.

Include the date below the recipient’s information, following the German date format (DD.MM.YYYY).

4. Subject Line

A concise and informative subject line helps the reader quickly understand the purpose of your letter.

Begin with “Bewerbung um die Stelle als” (Application for the position of) followed by the job title. This makes it easy for the recipient to identify the position you are applying for.

5. Salutation

In Germany, formality is crucial. Address the recipient with “Sehr geehrte(r)” (Dear) followed by their last name and a comma.

If you don’t know the recipient’s name, use “Sehr geehrte Damen und Herren” (Dear Sir/Madam).

6. Opening Paragraph

The opening paragraph sets the tone for your cover letter. Briefly introduce yourself and mention the position you are applying for, where you found the job posting, and, if applicable, any mutual connections or referrals.

7. Body Paragraphs

In the body of your cover letter, showcase your qualifications, skills, and experiences relevant to the job.

Focus on how your background aligns with the requirements listed in the job description, and provide concrete examples to demonstrate your accomplishments.

Also, show your knowledge of the company and explain why you are interested in the position and how you can contribute to the organization’s success.

8. Closing Paragraph

In the closing paragraph, reiterate your interest in the role and express your enthusiasm for the opportunity. Politely request an interview and thank the recipient for considering your application.

9. Sign-off and Signature

End your cover letter with a formal sign-off such as “Mit freundlichen Grüßen” (Kind regards) followed by your full name. If sending a physical letter, include your handwritten signature above your typed name.

10. Enclosures

Finally, mention any enclosures, such as your CV, references, or certificates, by adding “Anlagen:” (Enclosures:) at the bottom of the letter. This ensures the recipient is aware of the additional documents accompanying your application.

Now that you have a clear understanding of the key components of a German cover letter, let’s move on to a few sample cover letters and dissect their elements to help you craft your own.

Sample Cover Letters for Job Applications in Germany

To give you a better understanding of how to craft a cover letter for different job domains, we have provided three sample cover letters: one for an IT position, one for a marketing position, and one for a nursing position.

Each cover letter showcases a different format or style, allowing you to choose the approach that best suits your individual preferences and the specific job you are applying for.

Sample 1: IT Position (Software Developer)

[Your Name] [Your Address] [Your Phone Number] [Your Email Address] [LinkedIn Profile Link (optional)] [Recipient’s Name] [Recipient’s Title] [Company Name] [Company Address] [Date (DD.MM.YYYY)] Bewerbung um die Stelle als Softwareentwickler Sehr geehrte(r) [Recipient’s Last Name], I am writing to apply for the Software Developer position at [Company Name] as advertised on [Job Portal]. As a skilled professional with over five years of experience in software development, I am confident in my ability to contribute to your company’s success. Throughout my career, I have developed and maintained numerous software applications, consistently meeting project deadlines and exceeding client expectations. My technical expertise includes proficiency in Java, Python, and C++, as well as experience with Agile methodologies and DevOps practices. I am also passionate about continuous learning, which has enabled me to stay up-to-date with the latest industry trends and technologies. I am particularly attracted to [Company Name] because of its reputation for innovation and commitment to employee growth. I believe my skill set and dedication to software development would make me a valuable addition to your team. I would welcome the opportunity to further discuss my qualifications and how I can contribute to [Company Name]. Thank you for considering my application. Mit freundlichen Grüßen, [Your Full Name] [Handwritten Signature (if applicable)] Anlagen: Lebenslauf Zeugnisse Arbeitsproben

Sample 2: Marketing Position (Content Marketing Manager)

[Your Name] [Your Address] [Your Phone Number] [Your Email Address] [LinkedIn Profile Link (optional)] [Recipient’s Name] [Recipient’s Title] [Company Name] [Company Address] [Date (DD.MM.YYYY)] Bewerbung um die Stelle als Content Marketing Manager Sehr geehrte(r) [Recipient’s Last Name], As an experienced Content Marketing Manager with a strong background in developing and implementing successful marketing strategies, I am excited to apply for the position at [Company Name] that I discovered on [Job Portal]. During my six years in the marketing industry, I have managed content creation, search engine optimization, and social media campaigns for various clients, leading to significant increases in web traffic, engagement, and conversion rates. My strengths lie in my ability to analyze target audiences, identify content gaps, and create compelling content that drives results. What draws me to [Company Name] is its focus on providing exceptional value to customers through innovative marketing techniques. I am confident that my expertise in content marketing, combined with my passion for creating engaging experiences, will enable me to contribute significantly to your company’s growth and success. I appreciate your consideration of my application and look forward to the opportunity to discuss my qualifications further. Mit freundlichen Grüßen, [Your Full Name] [Handwritten Signature (if applicable)] Anlagen: Lebenslauf Zeugnisse Arbeitsproben

Sample 3: Nursing Position (Registered Nurse)

[Your Name] [Your Address] [Your Phone Number] [Your Email Address] [LinkedIn Profile Link (optional)] [Recipient’s Name] [Recipient’s Title] [Company Name] [Company Address] [Date (DD.MM.YYYY)] Bewerbung um die Stelle als examinierte Krankenschwester Sehr geehrte(r) [Recipient’s Last Name], I am writing to express my interest in the Registered Nurse position at [Company Name], which I came across on [Job Portal]. With over seven years of nursing experience and a commitment to providing exceptional patient care, I am confident in my ability to make a positive impact at your healthcare facility. Throughout my nursing career, I have honed my skills in patient assessment, treatment planning, and health education. My experience includes working in diverse healthcare settings, such as hospitals, nursing homes, and outpatient clinics. This background has allowed me to develop strong communication and teamwork skills, adapt to different environments, and provide high-quality care to patients from various backgrounds. I am drawn to [Company Name] because of its reputation for excellence in patient care and commitment to employee development. I believe my nursing experience, passion for healthcare, and dedication to patient well-being make me a strong candidate for this position. Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further and explore how I can contribute to the success of [Company Name]. Mit freundlichen Grüßen, [Your Full Name] [Handwritten Signature (if applicable)] Anlagen: Lebenslauf Zeugnisse Zertifikate

These three sample cover letters demonstrate different formats and styles tailored to specific job domains.

Bonus : Looking for additional cover letter templates? Here is a list of free CV and cover letter templates that you can use for your next job application in Germany.

Analyze the elements of each sample and use them as a starting point to create a cover letter that effectively showcases your unique qualifications and experiences for the position you are applying for in Germany.

Do you have further questions?

Join our community of job seekers and expats from Germany. You can ask your doubts and get suggestions on topics related to getting a job in Germany and several other related topics.

When applying for a job in Germany, it’s essential to be aware of the cultural nuances and best practices to ensure your cover letter makes a strong impression.

Understanding the expectations of German employers and adapting your cover letter accordingly will increase your chances of success.

In this section, we will discuss some key cultural aspects and best practices to follow when crafting your cover letter.

1. Formality and Politeness

German business culture places a high value on formality and politeness.

Ensure that your cover letter adheres to a formal writing style and tone.

Use appropriate salutations and sign-offs, and address the recipient by their last name.

Avoid using slang, colloquialisms, or overly casual language.

2. Addressing the Recipient Properly

Take the time to research the correct name and title of the person responsible for reviewing job applications.

Addressing the recipient personally demonstrates your diligence and attention to detail.

If you cannot find the recipient’s name, use the generic salutation “Sehr geehrte Damen und Herren” (Dear Sir/Madam).

3. Demonstrating Knowledge of the Company and the Role

German employers appreciate candidates who show a genuine interest in their company and the specific role they are applying for.

Research the company’s mission, values, and recent projects, and mention how these align with your own professional goals and interests.

Additionally, carefully review the job description and emphasize how your skills, qualifications, and experiences make you a strong fit for the position.

4. Focusing on Achievements and Contributions

Instead of merely listing your previous job duties, highlight your achievements and the impact of your work.

Use specific examples to showcase your accomplishments and demonstrate your ability to contribute to the success of the company.

This approach shows employers that you are results-oriented and can make a meaningful difference in their organization.

5. Tailoring Your Cover Letter to the Specific Job

Avoid using a generic cover letter for every job application.

Instead, tailor your cover letter to the specific job and company by addressing the unique requirements and expectations outlined in the job description.

This not only demonstrates your genuine interest in the role but also shows that you have taken the time to understand the employer’s needs and how you can fulfill them.

By considering these cultural nuances and best practices, you can craft a compelling cover letter that resonates with German employers and sets you apart from other applicants.

Common Mistakes to Avoid in a German Cover Letter

To increase your chances of securing a job interview in Germany, it’s crucial to avoid common mistakes that can detract from your application’s effectiveness.

In this section, we will discuss some common pitfalls and provide tips on how to prevent them.

1. Spelling and Grammar Errors

Mistakes in spelling and grammar can significantly damage the credibility of your application.

Proofread your cover letter thoroughly and consider using a grammar-checking tool to ensure accuracy.

If possible, ask a native German speaker or a professional proofreader to review your letter for any errors or inconsistencies.

2. Overly Casual Tone

As mentioned earlier, German business culture values formality and politeness.

Avoid using an overly casual tone, slang, or colloquialisms in your cover letter. Instead, maintain a professional and respectful tone throughout your letter.

3. Lengthy Cover Letters

A cover letter should be concise and to the point. Aim for a length of one page, focusing on the most relevant and compelling information.

Avoid long-winded explanations and unnecessary details that can detract from the impact of your letter.

4. Failing to Address the Job Requirements

Not addressing the specific requirements outlined in the job description can give the impression that you are not genuinely interested in the position or have not taken the time to understand the employer’s needs.

Tailor your cover letter to the job description, highlighting your skills, qualifications, and experiences that align with the requirements.

5. Underselling or Overselling Yourself

Striking the right balance between confidence and humility is crucial in a cover letter.

Avoid underselling your skills and accomplishments, but also refrain from overselling yourself or exaggerating your qualifications.

Focus on providing accurate and relevant examples that demonstrate your suitability for the role.

6. Neglecting to Research the Company

Failing to demonstrate knowledge of the company and its values can give the impression that you are not genuinely interested in the role.

Research the company and mention specific aspects that resonate with your professional goals and interests to show your enthusiasm for the position.

7. Using Generic Cover Letters

Submitting a generic cover letter for multiple job applications can harm your chances of securing an interview.

Tailor your cover letter to each specific job and company to demonstrate your genuine interest in the role and your understanding of the employer’s needs.

By avoiding these common mistakes, you can create a compelling and impactful cover letter that stands out to potential employers and increases your chances of success in the German job market.

Tips for Non-Native German Speakers

If you are a non-native German speaker applying for a job in Germany, crafting an effective cover letter can be particularly challenging.

However, by paying attention to certain aspects and following some best practices, you can overcome language barriers and make a strong impression.

In this section, we will discuss some tips to help non-native German speakers create an impactful cover letter.

1. Language Proficiency

First and foremost, ensure that your German language skills are sufficient for the job you are applying for.

If the job requires a high level of proficiency, it’s essential to have a strong command of the language, both in writing and speaking.

If necessary, consider taking German language courses or working with a language tutor to improve your skills.

2. Use a Professional Translation Service

If you are not confident in your ability to write a cover letter in German, consider using a professional translation service.

This can help ensure that your cover letter is accurate, clear, and adheres to German business etiquette.

However, remember that using a translation service is not a substitute for learning the language, particularly if the job requires fluent German skills.

3. Seek Feedback from Native German Speakers

Ask native German speakers to review your cover letter and provide feedback on your language usage, grammar, and overall structure.

This can help you identify any errors or inconsistencies and ensure that your cover letter adheres to German business conventions.

4. Highlight Your Language Skills

If you are fluent in multiple languages, including German, highlight this skill in your cover letter.

Many German companies value employees who can communicate effectively in multiple languages, particularly in international settings.

5. Research German Business Etiquette

Familiarize yourself with German business etiquette and incorporate appropriate conventions into your cover letter, such as formal salutations, sign-offs, and language usage.

This demonstrates your understanding of the local business culture and your willingness to adapt.

6. Address Potential Visa and Work Permit Requirements

If you are not an EU/EEA/Swiss citizen, make sure to address any potential visa and work permit requirements in your cover letter.

Briefly mention your eligibility for a visa or work permit, or your intention to obtain one, to reassure the employer that you are aware of the necessary procedures and willing to take the required steps.

By following these tips, non-native German speakers can create a compelling cover letter that effectively communicates their skills, qualifications, and experiences while adhering to German business etiquette and addressing potential language barriers.

Adapting Your Cover Letter for Remote Work Opportunities

With the increasing prevalence of remote work, many job seekers are looking for opportunities to work from home or outside of their home country.

In this section, we will discuss how to adapt your cover letter to showcase your suitability for remote work positions in Germany.

1. Highlight Relevant Remote Work Experience

If you have previous experience working remotely, be sure to emphasize this in your cover letter.

Explain how you successfully managed your workload, communicated with your team, and adapted to a remote work environment.

This demonstrates your ability to navigate the challenges of remote work and remain productive in a virtual setting.

2. Showcase Your Adaptability and Time Management Skills

Remote work often requires adaptability and strong time management skills. Highlight any experiences or accomplishments that demonstrate your ability to adapt to changing circumstances, manage your time effectively, and stay organized.

3. Emphasize Your Communication Skills

Effective communication is crucial for remote work, as much of the interaction with colleagues and supervisors happens via email, phone, or video calls.

Showcase your written and verbal communication skills in your cover letter and provide examples of how you have effectively communicated in remote work settings.

4. Familiarize Yourself with German Business Etiquette

Even when working remotely, it’s essential to understand and adhere to German business etiquette. Familiarize yourself with the expectations and conventions of German business culture, and ensure that your cover letter reflects this understanding.

5. Address Time Zone Differences

If you are applying for a remote position from a different time zone, address this in your cover letter.

Explain your willingness to adapt your work schedule, if necessary, to accommodate meetings or other collaborative activities during the company’s standard working hours.

6. Mention Relevant Tools and Technologies

Remote work often relies on specific tools and technologies for communication, collaboration, and project management.

Mention any familiarity or experience you have with these tools in your cover letter, as this demonstrates your ability to quickly adapt to the company’s remote work infrastructure.

By adapting your cover letter to emphasize your suitability for remote work, you can increase your chances of securing a remote position with a German company.

This approach demonstrates your understanding of the unique challenges and requirements of remote work and showcases your ability to thrive in a virtual work environment.

Crafting an effective cover letter for a job application in Germany requires attention to detail, an understanding of local business culture, and the ability to showcase your unique qualifications and experiences.

By following the guidelines and best practices discussed in this article, you can create a compelling cover letter that stands out to potential employers and increases your chances of securing an interview.

In summary, remember to:

• Familiarize yourself with German business etiquette and conventions
• Use a clear structure and include all essential components
• Tailor your cover letter to the specific job and company
• Showcase your accomplishments and provide concrete examples
• Avoid common mistakes and maintain a professional tone
• Consider cultural nuances and adapt your cover letter accordingly
• For non-native German speakers, seek feedback and support as needed
• Adapt your cover letter for remote work opportunities, if applicable

By putting in the effort to create a well-crafted, tailored cover letter, you demonstrate your professionalism, commitment, and genuine interest in the position.

This can set you apart from other applicants and ultimately help you land your desired job in Germany.

Stay persistent in your job search, and don’t be afraid to refine and revise your cover letter as you gain more experience and insights into the German job market.

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Cover Letter

Should you be invited to the interview or not? After a brief review of your letter, the recipient should answer this question with a definite yes. Make it simple for the recipient of your application: Your application must be clear and the essentials must be quickly understood. In addition, it must be customized for your individual career path and be focused on the specific position and company. In your cover letter, therefore, you should explain briefly, precisely and clearly why you are the right candidate for the position. Your basic message in the cover letter is: "I have understood who and what the company needs and can provide it!

How do you proceed?

Analyse the position description: What are the most important terms of the description? Mark the keywords as they should reappear in the cover letter. Then assign the keywords to your skills from your current career history. This means that the position description provides a framework for the structure of your cover letter. It’s that simple!

Cover letter or letter of motivation?

In the business world, a cover letter is required in most cases. Often the terms "cover letter" and "motivation letter" are used interchangeably here. In both cases you are expected to explain why you are the right person for the job and why you are applying for exactly this position. A motivation letter for a scholarship has however different requirements than an application for a company. You can learn how to write a cover letter for the Deutschlandstipendium scholarship with our Tips for the motivation letter for the Deutschlandstipendium scholarship.

Cover Letter - Structure

A cover letter classically consists of an introduction, a main part and a conclusion. In the following you will find tips with suitable wording examples on how you should structure your cover letter and which information should be placed in which part.

Please click on the corresponding term for further information:

Introduction

Spark the reader's interest in the first sentence. Cleverly combine this with a reference to the job offer. This can be followed by an introductory sentence about yourself, so that you make a transition to the main part.

Awaken interest & establish reference to the job offer

• How you found out about the company/job or
• Say Thanks for a phone call, conversation at a fair, etc.
• Voluntary information:
• Why does the job in the company seem interesting to you?
• What attracts you to this company?

Examples 

• "Sincere thanks for the friendly and informative conversation at the xy trade fair. It encouraged me to..."
• "You are looking for... (Followed by a short summery of the position) I'm offering ..."
• "I read with great enthusiasm that ..."
• "For several years now I have been following the development of your company/research work in the area of xy ..." 
• "Mr. Xy informed me that you are seeking..."
• "I'm applying for the position as a prospective xy..."
• Since I finished my internship at the ... AG (=identical company) in the field xy, I follow the further development of your company with great interest. I am therefore pleased to have taken note of your job announcement and would like to introduce myself as a committed and ... applicant.

Here you have the opportunity to demonstrate that your qualifications match the requirements of the company exactly and that you are therefore the right candidate for the specific vacancy. Ask yourself the question with each sentence: "Why am I exactly the right person for this position?"

• If necessary, write an introductory sentence about yourself
• Demonstrate professional qualifications required in the announcement with concrete examples from your own career
• Demonstrate personal skills required in the announcement with concrete examples from your own career

Concrete approach

• Job analysis: Underline the keywords in the job description.
• Comparison: compare company requirements in terms of professional qualifications and soft skills with your own qualifications
• Select the most important and suitable requirements for you. Generally, you cannot cover all the requirements in a job description.
• Address the concrete needs & expectations of the company.
• Name the keywords from the job description or the homepage.
• Then explain why you have exactly this ability and provide an example from your career to prove the respective qualification.
• Always with regard to the specific job .
• Avoid simple repetition of the curriculum vitae!
• "Based on my current professional background, I have the experience/knowledge described by you in ..."
• "As a freshly graduated computer scientist I would like to contribute to the success of your company with great commitment."
• "With great pleasure I would like to put my acquired knowledge into practice in your company."
• "Due to my studies of industrial engineering and management with focus on xy, which I will presumably finish in two months with the grade ..., I have first knowledge in the field of xy. I was already able to deepen this knowledge during my thesis on the topic xy."
• "I was able to gain practical experience on the subject ... during an internship semester at the company ... There I.…"  

Distinguish yourself! 

In the conclusion, you will have the opportunity to convey a positive impression of your application to the recipient. Try to find an individual, positive final formulation that flatters the recipient. Here you can once again emphasize your motivation and at the same time show that you are well informed about the company. This way you will distinguish yourself from the majority of applicants who have not done exactly that. At this point you can also address any organizational information that may be required. The conclusion of the Cover Letter consists of a polite but confident request to respond.

Distinguish yourself positively: 

• Approach the company individually, ideally you show that you are well informed about the company
• Is there a first indication of this in the job description?
• Research on homepage: Is there a specific business objective that the company wants to achieve in the middle term? An award that one wants to win? A concrete research project?

Organizational matters

• Mentioning possible starting date
• Salary expectations, if required
• Readiness to change location, if required

Finally: Call for Response 

• "I would like to play an active role in winning next year's Enterprise Award xy for your company."
• "I would like to contribute my enthusiasm for xy and my personal pioneering character (terms from job description / homepage) to Maier-Müller AG." 
• "As Brand Manager I would like to develop your top products in the food sector in a future-oriented way and ..."
• "I can support your team from 01.03. To 31.08.20xx with my engagement."
• "Should you have any further questions, I would be happy to answer them in a personal conversation."  

Final Check

• Have you responded to the company's expectations?
• Have you outlined your skills and suitability for the position?
• Have you presented yourself attractively without repeating your CV?

Cover Letter Initiative Application

In the case of an initiative application, the description text, which is the framework for the cover letter, is missing. This is where you are called upon: Create your own job announcement. What do you expect the announcement to look like? You can find information on the homepage and in comparable job announcements of the company as well as its competitors. You also have the opportunity to gather information by visiting fairs, making telephone calls and reading specialist material. Once you have considered the company's requirements and written them down, proceed as described above.

Cover Letter - Formalities

A cover letter should be no longer than one page , with formatting based on the DIN standard for letters. Please make sure that your cover letter does not contain any spelling or grammatical errors. Always have someone else read a completed cover letter! For enrolled international students at KIT the Studierendenwerk Karlsruhe offers a free German proofreading service .

Below we have summarized the most important formatting rules for you:

Formatting Rules

• Orientation to DIN 5008
• Keep to page margins
• 1-line line spacing
• Do not compress
• Important: Max. one page!
• Font and font size well readable, not too small (min. 10 pt).
• Recommended: Arial (11 pt) (classic), Calibri (12), Calibri (11), Verdana (10)
• Bahnschrift (11) Not justified, for better readability use left alignment.
• Start approx. 16.9 mm from the upper edge of the page.
• Sender alternatively in header ("Letterhead")
• Sender information: Name, street, house number, postal code, city, telephone number, private e-mail-address Telephone numbers are separated into their functional components by spaces
• Distance sender field and receiver field: 3-4 blank lines
• No blank line between street and city in the address field 
• "zu Händen" is no longer used
• Information:

          Name of the company with legal form

          Department or contact person

          Street, house number or mailbox

          Postcode City

Date and Place

• Right-aligned over the subject line
• Place is only mentioned if it differs from the sender
• 1. February 20xx or 01.02.20xx (not: 01. February 2014)  
• Dismiss the word "subject
• Bold Text 
• Maximum 2-line subject
• Leave 1-2 blank lines between subject and salutation, one blank line for 2-line subject

Salutation and Text

• "Dear Mrs. X", "Dear Mr. Y", "Dear Ladies and Gentlemen" if no contact person is named in the job announcement. Spell name correctly and use title if necessary
• Blank line between salutation and cover letter text. Visually separate Paragraphs in the cover letter text with blank lines.

Greeting and Closure

• One blank line between the text of the cover letter and the greeting
• "Sincerely yours"; "Best wishes"; "Greetings from Karlsruhe"
• Don't forget your signature (scan it in and insert it as an image)
• Optional: First and last Name

Attachments :

• After the signature one often write the term "Attachments" in Germany
• Can be placed, but is not necessary
• Attached documents are no longer listed

Video tutorial for the cover letter

Cover letter - examples.

The perfect application can look for each applicant, job or company completely different. A cover letter that has been formulated with a lot of effort for a specific position does not fit for other positions.

Consider our sample documents as a suggestion, yours can look completely different - the main purpose is that they are clear and all essentials can be understood quickly.

Example-Cover Letter Job Start after Gradation Example-Cover Letter Internship with little experienc e Example-Cover Letter Internship with experience Example-Cover Letter with PhD

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How to Write a Cover Letter for an Internship? (+5 Real Internship Cover Letter Examples)

• Julia Mlcuchova , 
• Updated March 20, 2024 8 min read

Trying to figure out how to write a cover letter for an internship ? Look no further!

POV: After weeks and weeks of searching for the right internship opportunity, you've finally found it. But, at the end of the posting, there's a single short sentence that takes you aback:  “Please, attach a cover letter to your application .”

Although some consider cover letter writing to be a relic of the past, it still holds its rightful place in the professional world. 

Because a well-written and persuasive cover letter can sometimes make up for the lack of work experience on your resume . And if you're trying to apply for an internship , this is probably your case, too. 

So, continue reading this article and learn: 

• What is a cover letter for an internship;
• Whether you need to attach a cover letter to your internship application;
• How to write one in 7 steps;
• 5 real-life internship cover letter examples .

Table of Contents

Click on a section to skip

What is a cover letter for an internship?

Do you need a cover letter for an internship, how to write a cover letter for an internship in 7 steps, 5 real-life internship cover letter examples, key takeaways: how to write a cover letter for an internship.

Generally speaking, an internship cover letter is a formal document that accompanies your resume when applying for an internship. 

When it comes to its content, a cover letter for an internship falls somewhere between a traditional cover letter and a motivational letter . 

• A traditional cover letter , used by job applicants with years of experience, is supposed to underline some of the candidate's most relevant and impressive skills, qualifications, and work achievements . 
• A motivational letter , used mostly in academia, aims to communicate one's passion for the subject, their motivation, and personal goals . 

Hence, a cover letter for an internship combines the purpose of the traditional cover letter (convincing the recruiters that you're the right person for the job) with the tone and strategy of the motivational letter (writing about personal motivations and goals).

A truly successful internship cover letter should answer the following questions:

• Who are you? 
• Why are you interested in this particular internship?
• Why are you the best fit for this internship?
• What do you want to gain from this internship?

Absolutely! 

In fact, you should always attach a cover letter to your internship application , even if it isn't explicitly required from you.  

Why, you ask? 

Well, consider this: Internships are crucial stepping stones towards your dream career. And they're also incredibly competitive. A single internship opening can be answered by tens of applicants at a time. 

But how can you stand out from a crowd of equally inexperienced candidates? Certainly not by your non-existent professional accomplishments, right? 

When companies look for interns, they don't expect you to have a ton of real-life experience. They aren't looking for a “finished product,” but for someone with a genuine desire to learn and enthusiasm for the job. 

And these two are your weapons of choice!

How can a cover letter for an internship help you?

Apart from the reasons mentioned above, your internship cover letter is also responsible for: 

• Conveying first impression. Usually, recruiters will read your cover letter before looking at your resume. So, it's the perfect opportunity to introduce yourself to them in a memorable way. 
• Showing your efforts. Next, taking the time to craft a thoughtful cover letter shows that you're willing to put in that extra effort to stand out from the rest of the candidates. 
• Highlighting your communication skills. Also, a well-written cover letter demonstrates your ability to articulate your thoughts clearly and professionally. 
• Showing your professionalism. When you walk into a room, it's polite to introduce yourself and shake everybody's hand. This is exactly what a cover letter does! To attach one to your application is a common courtesy.

Now that you're familiar with the whats and whys , let's have a look at how to write a good cover letter for an internship step-by-step. 

For example : Application for [name of the internship] internship – Surname.

Then, place your contact information (your name; professional email address; phone number; link to your website / portfolio / social media accounts if relevant) directly into the header .

If you know the recipient's name, address them by “ Dear [full name] ,” or “ Dear Mrs/Mr [last name] ,”. If you don't know who to address the cover letter to , address it more generally to “Dear Hiring Manager,” .

In the first paragraph of your cover letter , start by stating your name and where you studied (including your current degree and year of study). Proceed by explaining how you came to know about the internship and what are your motivations for applying to it.

Since you don't have much work experience, you can talk about your academic achievements; relevant coursework; dissertation project; extracurricular activities; volunteering; membership in relevant societies, etc.

The closing paragraph of your cover letter should reiterate your desire to get the specific internship, express gratitude to the recipient for their time and consideration, and include a final call for action (i.e. "I look forward to discussing the next steps during an interview." )

Finally, based on how you greeted the recipient of your cover letter, you can sign off with either “ Yours sincerely ,” or “ Yours faithfully ,” . If you addressed the recruiter by their name, sign off with the former; if not, use the latter.

Don't feel like writing your internship cover letter by hand?

Let our AI cover letter writer create the first draft of your internship cover letter!

Undoubtedly, the best way to learn something is to look at specific examples . And that's exactly what we're going to do right now! 

Below, we've prepared 5 internship cover letters written by real people with the help of our cover letter templates .

And, each of them is accompanied by our internship cover letter writing tips that you can implement into your own cover letter! 

FYI, you can use each of these examples as the first draft for your very own internship cover letter – simply click on the red button and start personalising the text (or let AI handle it).

#1 Philips Marketing Intern Cover Letter Sample

Internship cover letter example:.

This cover letter sample was provided by a real person who got hired with Kickresume’s help.

What can you take away?

• Eye-catching header.  Firstly, the header is visually clearly separated from the rest of the text. This makes the recruiters notice it immediately. Plus, the contact information of the company is also featured in the left-hand corner - just like it would be on an actual letter.
• Research the company before applying. Notice sentences like: “ I really like and relate to what Philips stands for … ” and “ Furthermore, it is very appealing that Philips operates on an international level… ”.This shows that the candidate’s done a thorough research of the company's philosophy and structure.

#2 Warner Bros. Public Relations Intern Cover Letter Example

• Share a personal story. This can help you establish a sentimental connection between you and the company. Show them that for you, working for their company means more than any old internship.
• Name-drop a referral. Now, this is a little bit of a cheat code. But, if you happen to know about anyone who has worked/currently works for the company, slip their name into your cover letter.

#3 University of Massachusetts Boston Intern Cover Letter Example

What can you take away  .

• Write about what you want to gain from the internship. It shows that you're not there just to have something to put on your resume; but that you’re motivated by the idea of gaining actual industry knowledge and skills.

#4 Audit/Tax Summer Internship at CohnReznick Cover Letter Sample

• Mention any relevant academic activities. If you're wondering how to write a cover letter for an internship with no experience whatsoever, this is your way to go! For example, notice how this candidate noted all of his relevant courses, skills, association membership, and competition participation.
• Focus on transferrable skills. Especially when your study programme doesn't necessarily fit the internship opening to a T. Instead, focus on any transferable skills you've picked up. 

#5 Intern at NBC Cover Letter Sample

• Keep your opening and closing paragraphs short and sweet. As you can see in this example, it helps keep a certain visual harmony of the overall document. And, despite the length, both paragraphs do exactly what they're supposed to. Besides, recruiters might be discouraged to read the rest of your cover letter if your introductory paragraph is too long.

To sum it all up, an internship cover letter is a formal document that you submit together with your resume when applying for an internship. Its content should be something between a traditional cover letter and a motivational letter.

Its purpose is to introduce yourself to the recruiters in a more personal way than the resume allows. 

The main things you want your internship cover letter to communicate are:

• who you are,
• why you're interested in this opportunity,
• what make you the best fit for the internship, 
• your motivation (your long-term professional goals),
• your desire to learn (what you want to gain from the experience).

To write a truly impactful and persuasive cover letter, we recommend following these 7 key steps: 

• Specify which internship you're applying for in the subject line.
• Include your contact information in a header.
• Address the recipient appropriately.
• Introduce yourself & your motivations in the opening paragraph.
• Elaborate on why you're a good fit and what motivated you in body.
• End your cover letter with a confident closing paragraph.
• Finish off with a polite sign off. 

Finally, if you feel that the examples provided in this article aren't enough, you can always find more in our cover letter database . 

Julia has recently joined Kickresume as a career writer. From helping people with their English to get admitted to the uni of their dreams to advising them on how to succeed in the job market. It would seem that her career is on a steadfast trajectory. Julia holds a degree in Anglophone studies from Metropolitan University in Prague, where she also resides. Apart from creative writing and languages, she takes a keen interest in literature and theatre.

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