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What to Say When Emailing a Resume (with Examples)

10 min read · Updated on January 11, 2024

Introduce yourself professionally when you email your resume

You've written the perfect resume and tailored it to the role you're aspiring to. What should you do next? A few years back, you'd have printed it off on some quality paper, addressed an envelope in your best handwriting, posted it off, and settled in to wait for a response. These days, though, it's more common to email your resume. It's faster, it's more professional, and it's easier to share a file than a printout.

But if you're going to email your resume, what should you say? Should you attach a cover letter? How much detail should you include? 

So many questions! 

But fear not, TopResume is here to help you decide what to say when emailing a resume, and we have answers to all these questions and more. Settle in as we guide you through it.

Should I email my resume?

Yes! It's absolutely fine to email your resume when you apply for a job. In fact, it's usually preferred to printed correspondence these days. Of course, the most important point is that you should follow the instructions on the job posting. If it requests a printed resume or a resume uploaded via an online portal, you should definitely apply in line with those instructions. However, if there are no specific instructions, an email application is advisable. Just make sure you're addressing it to the right person!

General rules for emailing your resume

Before we get into the specifics, let's refresh on some general guidelines for emailing your resume to a company. After all, first impressions count, so using proper email etiquette is important.

Use a professional email address. “ HotLips69@...” may have seemed cool and funny when you set up the account, but does it really convey that you're a credible professional? If necessary, set up a new email account to use for job applications – and remember to check it regularly for responses!

Add a clear subject line. Make the point of your email clear with a logical  subject line – you could include the job title of the vacancy you're applying for, for example, or refer to the fact that the email is a job application or resume.

Choose a professional greeting. Think “Dear [name],” or even just “[name],” rather than “Hiya” or “Greetings.” While email is less formal than a letter, you still need to keep the tone professional.

Be concise. Short,  snappy paragraphs are easier to read on a screen, and no one wants to trudge through pages of waffle to find the information they need. Respect the reader's time by keeping it simple.

Add a formal sign-off. A version of “thank you” and your name is sufficient – you may also want to add your professional title, a contact number, and a link to your portfolio if you have one.

Don't forget the attachments! Make sure that you've actually attached your resume (and your cover letter, if required). Ensure they have sensible file names, too: “Jay Miller – Resume” or “J Miller – Sales Executive Resume” is more professional and easier to retrieve than something like “JM 010224 v3” or simply “Resume.” Also, double-check the file type that you're sending – check out our article  Word vs PDF  if you're not sure.

What to say when emailing your resume – the detail

So now we've reviewed the basics of email etiquette, let's get down to business. You need to know what to say when emailing a resume. Well, the exact wording will vary depending on the situation, the role, and your personality, but you'll certainly need to include the following:

Why you're emailing

Your reader may have a ton of open vacancies and is likely to receive many resumes for each one. Make their life easier by clearly stating the role you're interested in applying for. If you have a reference number for the vacancy, you can include that too.

Your elevator pitch

Briefly explain who you are , what you do, and why you're the right person for the open role. This doesn't need to take up a lot of space or be very detailed – the key thing here is to be convincing enough for them to want to open your resume document to find out more. Include whatever information is most pertinent to the role – that could be your academic qualifications, your industry experience, awards and accolades, or particular skills. Refer to the job posting to find out what the company wants to see in a successful candidate and ensure the requirements are reflected in your email.

A call to action

Encourage the reader to open your resume, reach out with further questions, or schedule an interview. This one little line can show your enthusiasm for the role, emphasize your professionalism, and prompt your reader to take the next step in progressing your application.

What to say when emailing a resume – sample messages

Do you need a bit more inspiration to craft your message? Take a look at these sample emails and use them as a frame for your own resume email. Remember, the job advert is your cheat sheet when it comes to deciding what details to prioritize here.

What to say when cold emailing a resume

To: Katie French

From: Matthew Cole

Subject: Sales resume

I've long admired XYZ Inc. as a leading supplier of home tech solutions and have heard many positive reviews about your company as an employer. To that end, I am attaching my resume in the event that a sales vacancy may soon arise.

As you can see, I have enjoyed a successful 10-year career in technology sales and am a committed user and advocate of your products. This year, I am on track to exceed my sales target by 46%. I would bring an extensive network of industry contacts and a proven ability to motivate sales teams to surpass expectations.

If there are no suitable vacancies at the moment, please feel free to keep my resume on file for future reference. I look forward to hearing from you soon.

Matthew Cole

Sales Manager, Acme Products

What to say when emailing a resume in response to a job posting

Subject: Sales Executive vacancy (Ref: ABC123)

In response to your advertisement for a Sales Executive, I am attaching my resume. As you can see, I combine eight years of sales experience with a degree in Marketing and three awards for excellence in sales roles. 

The advertised role is particularly interesting to me, as it will allow me to leverage my expertise in technical sales, provide the opportunity for international growth, and establish trusted relationships with your clients to open new avenues for revenue and increased sales.

Please don't hesitate to reach out to me if you have any questions; I look forward to discussing my suitability further with you at an interview.Thank you for your consideration,

Sales Executive, Acme Products

What to say when emailing a resume to a recruiter

Subject: Healthcare Roles

Dear Katie,

I saw on JobBoard.com that you are recruiting for several healthcare roles, and would like to submit my resume for your consideration. I combine 10 years' experience as a Healthcare Assistant with numerous industry certifications and consistently receive positive patient feedback.

I look forward to hearing from you,

What to say when emailing a resume to follow up on a conversation

Subject: Finance Manager follow-up

Following our phone discussion earlier today, I would like to reiterate my interest in the Finance Manager position and attach my resume for your consideration.

As you can see, I am currently fulfilling the Finance Manager role at XYZ Company and am looking forward to developing my career within a global organization. I have a master's degree in Business Administration, as well as extensive experience in managing the finance function within a security business. I look forward to bringing my leadership skills to your team of finance experts.

Please reach out to me at 555-555-5555 when you have had a chance to review my attached resume.Regards,

Finance Manager, XYZ Company

What to say when emailing a resume following a referral

Subject: Events Manager vacancy

Dear Ms French,

Please find attached my resume. I have been referred to the Events Manager position by one of your colleagues, John Day, who I previously worked with at ABC Inc. Having delivered many successful events with John as my manager, I'm flattered that he has now asked me to apply for your open role. 

I've recently delivered a conference for 800 international delegates and a team building event for 5 national teams, both of which were very well received and were completed within challenging budgets. I am confident that I can bring a similar level of client satisfaction to DEF Inc. and look forward to discussing the position further with you.

Please don't hesitate to get in touch to schedule an interview at your convenience,

555-555-5555

Should you attach a cover letter when emailing a resume?

Now we've covered what to say when emailing a resume, it's time to consider the cover letter. As you can see, we recommend that the body of the email be kept short and concise. If you feel the need to include more detail, you can consider attaching a cover letter as well as a resume. There's no obligation to do this unless a letter is specifically requested as part of the application instructions, but it does give you the opportunity to expand on key points of interest.

Top tip: You may like to read our article on  how to write a cover letter to make sure you get this part of your application bang on!

How long does it take to hear back after emailing a resume?

Don't panic if you don't hear back immediately! While email is a speedy way to apply, recruiters and hiring managers receive many resumes for every open role and need time to sift through them, create shortlists, and schedule interviews. That said, certain recruiters have a reputation for ghosting unsuitable candidates, or your application may simply have been overlooked, so there's no harm in following up after a week or two if you haven't heard anything.  

What to write in a follow-up email

Subject: Communications Assistant vacancy (ref: 12345)

I emailed my resume to you last week in response to your advertisement for a Communications Assistant. I just wanted to check that you'd received it, and to reiterate that I remain very interested in the role.

If you didn't receive the resume or have further questions regarding my application, please do get in touch with me either via email or by phone at 555-555-5555.

Email with confidence

Now you know what to say when emailing your resume in any situation, you're ready to apply for your dream job! Use this checklist to make sure you've nailed it before you hit the send button:

Correct email address and personalized greeting

Appropriate subject line

Clarification of the role you're applying for

Elevator pitch

Call to action

Professional sign-off

Attachments attached

Final proofread

If you feel that your resume isn't quite ready to be unleashed upon the world, why not get an expert opinion? Our free resume review will explain which areas need further work before you submit your application.

Recommended reading:

How to Write the Perfect Goodbye Email to Co-Workers & Clients

The Networking Email That Works Every Time

How To Use AI To Prepare For A Job Interview

Related Articles:

Guide to Writing a Great Resume with No Work Experience

How To Write a Sick Leave Letter (with Template and Example)

How to Write a Letter of Recommendation

See how your resume stacks up.

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How to Send Resume with Reference in Mail | Sample Emails

When someone gives you the reference to apply for a job, then you should clearly mention their details in your job application email. When you are applying for a job through reference then the chances of getting the job are high when compared to direct application.

Here you can find some sample email formats to send your resume with reference to the HR or recruiters. 

The person who gives reference to you is known as “ Referrer ” and you will be known as “ Referee ”.

Sample Email to Send Resume with Reference for Freshers (Format 1)

Sub: Referred by _________ (Referrer), Resume for the post of ___________(job position).

Dear Sir/Madam,

My name is _________(your name) referred by Mr./Mrs.  _________(referrer name) who is my ___________(your relation with referrer) currently working as  _____________(referrer job position) at your company.

I have been referred for the position of __________(job position). I recently finished my _______(your education) and I believe I have all the required skills and knowledge that this job requires.

So I would like to take this opportunity to apply for this job and kindly find the attached resume with this email.

Thanks in advance.

(Mobile no.)

Sample Email to Send Resume with Reference for Experienced (Format 1)

Sub: Job application for the post of ____________(job position), referral from ______(referrer name)

My name is _________(your name) having 2 years of experience as ___________(your present job role). 

I have been informed by my friend / my relative Mr./Mrs. ____________(person name who referred you) that there is a vacancy in your organization for the post of _________(job position).

Hence I have been already working in the same position, I am looking for some better opportunities. I hope this is the right one for me.

So kindly consider my application for the vacant job position and find the attached resume with this email.

Thanking you.

Sample Email to Send Resume with Reference for Experienced (Format 2)

Sub: Referred by __________, application for ___________(job position name)

Dear Mr./Mrs.________,

I am ___________(your name) referred by my ________(your relation with referrer) Mr./Ms.__________(referrer name) currently working in your company as ___________(referrer job designation)

I have been informed that there is a vacancy for the position of  __________(job position) in your company. 

I have 5 years of experience in a similar job role and I strongly believe that I have all the required skills, and experience. Here I am attaching my resume so kindly consider my application for the post of ______(job position.)

(Mobile No.)

Tip to Write an Email to Send Resume with Reference

• Subject line is the key to get noticed by the recruiter to know who has referred you to the vacant job position, so you should put the referrer name in the subject line.
• Mention how you are related to the referrer i.e are you a friend or relative to the referrer.
• Also write the current position of the referrer in their organization, so that the recruiter can easily identify your referrer.
• Emphasize your skills and experience which makes you the right person for the job.
• Finally attach the resume and keep the email as simple as possible.

Sample Email Subjects to Send Resume with Reference

Subject line 1: Referred by _________(referrer name) for the position of __________(job position)

Subject lIne 2: Referral from ________(referrer name) for the __________(job position)

Subject line 3: Application for the post of _______(job position) with reference from _________(referrer name)

Subject line 4: Applying for the post of ________(job title) with the reference of __________(referrer name)

Subject Line 5: Referred by _______ (referrer name) to apply for the post of __________(job title)

• Sample Employee referral email to HR
• Simple salary slip formats in Excel & Powerpoint.

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What to write in an email when sending a resume with reference

If you apply for a job through a reference, your chances of receiving the position are far higher than when you apply directly.

Building a network of people and create meaningful relationships helps you reach your dream job much faster.

» FREE TRIAL: Get Started with LoopCV & Send Out 100s of Highly-Targeted Job Applications in <10 Minutes

Also, it is super important to create your resume with templates that can make it much more readable and thus competitive. You can find free resume templates and make the hard work done much faster and with better results than if you do it by your own!

Alternatively, you can hire resume writing services, which will enable you to have your resume built by resume-writing experts. You can also craft your own email resumes using an email builder tool .

In this way, you can rest assured that your resume will showcase your skills in the best manner for the job position you are seeking.

When someone recommends you for a job, you must include their contact information in your job application correspondence. You can even include a link to your personal portfolio or website if you have past works and experiences published.

The reason for that is to provide details to the HR department or the recruiter that is in charge to fill this position, but also to showcase that there is a real connection between that person and that they can confirm this by reaching out to the person that recommends you. This is known as a reference check .

We have hundreds of users that use Loopcv to automate their job search by sending 100s of personalized emails every days to companies. But what is the best email template to use? Let's check some examples here!

The person that gives your reference is termed as the "Referrer," and you'll be called a "Referee."

Here's one sample email form for sending your CV to HR or employers with a recommendation.

For fresh graduates, a sample email to send a CV with a reference is provided below:  

Example email 1 (Fresh candidate applying with reference)

Subject : Application for the position of (Job title), referred by (Referrer)

Greetings, Sir/Madam

My name is _________(your name), and I was referred to your firm by Mr./Mrs. (referrer's name), who is now employed as (referrer's job title) at your organization

The post of has been referred to me. I recently completed my _______(your educational qualifications) and believe I possess all the necessary skills and knowledge for this position.

So, I'd like to take on this opportunity to apply for this position. Please find my résumé attached to this email.

Thank you in advance.

This example is great, and it can be used to kick-start your communication with a company.

Example 2 (Experienced candidate applying with reference)

Subject : Job application for the post of ____________(position), referral from ______(referrer's name)

My name is  <Your name>

My acquaintance / relative Mr./Mrs. (person's name who referred you) advised me that your organization had an opening for the position of  <job title>

I've been serving in the same position for a while and now seeking new avenues for professional growth. I'm hoping this is the best option for me to make a switch.

Please consider my application for the opening, and find my resume attached to this email.

<name>

(Phone number)

Example 3 (Experienced candidate application with reference - Format 2)

Example of an email to send a CV with a reference for an experienced candidate (Example 2)

Subject : Referred by __________, application for ___________(vacancy title)

I was referred by my (your relationship with the referrer) Mr./Ms. (referrer's name) and am presently employed at your company as <referrer's job position>.

I've been notified that your company has an opening for the position of __________(job title).

I have four years of experience in a similar position and am confident that I possess the necessary abilities and expertise. Please examine my application for the position of, for which I have attached my résumé.

Sincerely,  

Writing an Email to Send a Resume with References Tips

• The subject line is crucial for getting seen by the recruiter and for the employer to know who recommended you to the open position; thus, don't miss to include the referrer's name in the subject line itself.
• Specify how you're related to the referrer, such as if you're an acquaintance or a family.
• Also, include the referrer's existing role in their company so that the employer may quickly identify your source.
• Highlight your qualifications and experience as to why you are the best candidate for the job.
• Finally, include the résumé in the email and keep it concise and to the point.

Email Subjects for Resumes with References (Examples)

Subject line example 1: Referred by _________(referrer's name) for the position of __________(job position)

Subject line example 2: Referral from ________(referrer's name) for the __________(job position)

Subject line example 3: Application for the position of _______(job post) with reference from _________(referrer's name)

Subject line example 4: Applying for the post of ________(job title) with the reference of __________(referrer's name)

Subject Line example 5: Referred by _______ (referrer name) to apply for the position of __________(job title)

Loopcv offers the ability for candidates to create personalized emails.

1. What should I include in the subject line of the email when sending my resume with a reference?

Your email's subject line should be clear and professional, making it easy for the recipient to understand the purpose of your email at a glance.

A good format to follow is "Job Application - [Your Full Name] - [Position Name]." If the reference is a well-known individual within the company or industry, you might add "- Referred by [Reference's Name]" to grab attention, but only do this with the reference's prior consent.

2. How do I mention a reference in the body of the email when sending my resume?

Start with a polite greeting and a brief introduction of yourself, including your professional background or the position you are applying for.

When bringing up your reference, do it smoothly within the context, such as, "I was referred to this position by [Reference's Name], who thought my skills and experiences would be a good fit for your team." Ensure you highlight how your skills and experiences align with the job role, showing gratitude for the recipient's time and consideration.

3. Is it necessary to attach a separate reference document along with my resume, or should I include the reference details in my resume or cover letter?

Typically, references are not included in your resume or cover letter unless specifically requested by the employer. Instead, have a separate list of references ready, including contact information and your relationship with each reference, to provide upon request.

In your email, you can mention that references are available upon request. This approach keeps your application documents concise and focused on your qualifications, while also respecting your references' privacy until they are needed in the application process.

If you are looking for email in order to apply for a job with a reference (regardless of who is your main point of contact or reference) you can check the examples that we provided above!

What is also important to do is a search on what is the role of your reference and how important is this role for the organization (having a reference that adds significant value in a company will give you a significant advantage in the hiring process)

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What To Write in an Email When Sending a Resume to an Employer? (+3 Email Templates)

• Klara Cervenanska , 
• Updated January 12, 2024 7 min read

Have you found a job posting that asks you to submit your resume via email? Or maybe you’ve decided to approach your dream company directly. If so, you’re probably asking yourself right now — what to write in an email when sending my resume so I will stand out?

Sometimes employers provide clear instructions on what the email format should include. If that’s the case, follow the employer’s directions closely. 

But if you can’t find any instructions, don’t worry — you can follow the best practices described in this article!

Additionally, there are also 3 email templates for what to write in an email when sending a resume to an employer that you can download and edit to your liking.

Table of Contents

Click on a section to skip

3 sample emails for sending your resume to recruiters:

How to email a resume: a few tips to keep in mind before sending the email.

• Write an effective subject line. It's the first thing they're going to see

Email body for sending a resume: Keep it crisp, yet formal

Attaching files — resume and cover letter, what should you do before sending your email, what to write in your resume email key takeaways.

Feel free to use any of these templates as your first draft.

#1 Template of an email to send with your resume

#2 template of an email to send with your resume, #3 template of an email to send with your resume.

Additionally, these 10 more job application email templates will give you the help you need at any stage of the hiring process.

Finally, if you already have a fantastic LinkedIn profile but no resume, there's no need to write your CV from scratch. You can  convert your LinkedIn profile into resume  in seconds.

Before you start writing, ask yourself this:   Who is the person you're writing to?

Try to find the hiring manager's contact details so you can address them by name. A slightly more personal approach can decrease the chance of your resume being forgotten or disposed of.

Remember that   your email address needs to be professional . Emails like julezizcoolz@yahoo may have been cool in 2005, but not anymore. Instead, create a professional email address that consists of your first and last name.

You should also consider when to email your resume. In general, you want your email to be among the first ones they receive that day. This means you should send it very early — ideally before 8am.

The same applies for days of week. The later in the week you send your email, the lower the probability that someone reviews it. This is why you should send it very early on a Monday morning.

Naturally, do not put off applying if it's a first come first serve kind of job application. 

Key takeaways:

• Look up the hiring manager's contact details;
• Your email address needs to be professional;
• Send it on a Monday, ideally well before 8am;

Write an effective subject line. It's the first thing they're going to see

Sure, the subject line is just a tiny part of the whole email. However, it's also the very first thing the recruiter is going to see. That's why you want the subject line of your resume email to be absolutely spot on.

First of all, check the job posting for instructions regarding the submission. There may be a preferred subject format the company uses. If that's the case, then you need to stick to it.

However, if there are no instructions, you should stick to the standard format for subject lines :

• Subject: ‘Job application’ – Job title, Job ID (if applicable) — Your Name
• Example: Job application – Office Manager, Job ID #1553 — Ian Lumberjack
• Example (with referral): Referral from John Wick: Job application – Graphic Designer, Job ID #1554  — Nina Hughes

If someone recommended you for the job, definitely make this clear in the subject line. You can add your title or qualification if you wish — but remember, keep the subject line succinct.

Start off with a formal greeting and address the hiring manager by name (preferably last name).

In the first short paragraph you should state who you are, why you are sending this email and what the email contains.

Continue the next paragraph with a short but effective introduction of your best and proudest achievements. Of course, only mention those achievements that are relevant for the job. Close this paragraph by saying what value you would bring to the company and which skills you will use to accomplish this.

In the closing paragraph you need to say that you're looking forward to hearing back from them and meeting in person. You may add a captivating call for action   but be careful not to sound rude or overly keen.

Yours faithfully (US English) or Yours sincerely  (British English).

And finally, a professional signature is a must! Remember to include your contact details.

[Your name]

[Your job title]

[Email address]

[Phone number]

[LinkedIn profile] -  optional 

Remember, you want to keep the body of the email short and succinct. Don't go in too much detail otherwise you might loose the hiring manager's attention. 

Keep in mind that you simply cannot elaborate on every accomplishment and every work experience due to limited space. The email needs to be informative and concise.

This should go without saying but, don't forget to attach your resume to the email! 

Consider whether it's relevant to also attach your cover letter . When you apply for a job in bigger companies you may actually benefit from sending your cover letter as well as your resume. Just remember not to repeat yourself too much in your email body and your cover letter.

Avoid naming the attachments generically or randomly. Names like fghjvh.pdf or resume2.pdf can make it hard for the hiring manager to find these documents later. Name your a ttachments in a way that makes them easy to find   — Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf

The best format for sending your resume and cover letter is .pdf or .doc. We suggest saving your documents as  PDFs , since it's a universally accepted file format, it's easy to open and will not distort the formatting of your documents.

If you’re considering sending a video resume, you should know  how to convert video to MP4 , as it’s the most common format supported across different browsers and devices.

Keep in mind that files should not be larger than 10MB. Otherwise  they might be considered suspicious.

Last but not least, before sending it out, get your resume analyzed to make sure it contains everything it should.

• Resume and cover letter need to be sent as attachments;
• Name your attachments in a way that makes them easy to find;
• Save documents in the PDF format;
• Files should not be larger than 10MB.

Before you send the email with your resume and cover letter, you should check it for any spelling or grammatical mistakes.

Having bad grammar is definitely not something you want to be remembered for. Ask a friend to proofread all your documents. It can make a big difference. 

Additionally, it may be a good idea to send yourself a test email to see whether the formatting and layout of the email is up to the expected standard.

Don't forget to test download and open your files. Check whether you've attached the right file(s).

Also, avoid using any colorful fonts, pictures or emoticons. 

We can check your resume for you.

Scan your resume for issues and see how it compares against other resumes in our database.

Sending your resume attached to a well-written email can be a very effective strategy. It can help you find a way around ATS algorithms that filter out unsuitable resumes before they can even get to an HR employee for evaluation.

So how do you write one?

• Before you start writing the email, make sure you know who to address. Knowing the hiring manager's name will make the email feel more personal and decrease the chance of it being forgotten.
• Your resume address should sound professional. Send your resume email early on a Monday morning for maximum effectiveness.
• We have provided you with email templates. No matter which one you choose, remember — keep the email short, informative and professional.
• Attach your resume and cover letter in the PDF format and name them in a way that makes them easy to find, for example  Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf
• After you have written the email and attached the documents, ask someone to proofread it for you to avoid any grammar errors and typos. Lastly, send yourself a test email to check the formatting and test download the files. 

After you send in your resume, cover letter and your job application, wait for a couple of days before sending a follow up email .

Christy's word of advice

For bigger companies, your application will probably be forwarded straight to the ATS, so just a short email referencing the attached cover letter/resume is fine. An exception is if you’ve been referred to them directly, in which case, keep it formal but mention the referee’s name. For smaller companies where your application is more likely to be manually reviewed, showing a bit of personality will help you to stand out.

Christy Morgan, Resident HR Expert

Concluding thought — even if you construct the perfect email to send with your resume, you still need to make sure you have an impressive resume and cover letter.  

We've got you covered. Check out these articles to help you create the perfect resume and cover letter:

• How to Write a Resume: The Only Resume Guide You’ll Need in 2024
• The Only Cover Letter Guide You’ll Need in 2024 (+Examples)

When emailing your resume to a hiring manager, start with a formal greeting using their last name. In the first paragraph, briefly introduce yourself and explain the purpose of your email. Next, highlight your most relevant and proud achievements, linking them to the value you can bring to the company and the skills you'll use to achieve this. Conclude by expressing your eagerness to hear back and the hope of meeting them in person. Sign off with "Yours faithfully" (US English) or "Yours sincerely" (British English), and include a professional signature with your contact details.

When sending your resume to a hiring manager via email, the subject should always include your name and purpose, e.g. Job application – Job title — Your Name .

In your email when sending a resume with a reference, briefly introduce yourself, mention the position you're applying for, and how you came to know about it. Specifically mention your reference's name and your relationship with them . Then continue by highlighting your most relevant and proud achievements, linking them to the value you can bring to the company. Conclude by expressing your eagerness to hear back and meeting them in person. Sign off.

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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Nov 28, 2022

How to ask for a reference with 10 samples and a template

Here we show you how to ask for a reference by email using our handy email samples

Lawrie Jones

Table of contents

In this guide on how to ask for a reference by email, we break down the message into manageable chunks.

You’ll find an essential checklist of what to include and reasons why, as well as 10 email samples and a solid gold template. 

How to ask for a reference by email

References are a critical part of the recruitment process. Including a couple of high-profile and professional references in your application can improve your chances of getting a job.

So, how do you ask for a reference by email? We show you how!

What is a reference, and why do you need them? 

We could all write incredible CVs full of outstanding achievements, qualifications, and previous roles. But would anyone believe it? 

Your referees provide potential employers with validation that you’re telling the truth. As well as confirming the details of your CV, a good reference can give an employer confidence they’re offering the job to the right person.

Someone acting as a reference for you is essentially vouching for you, which involves them personally in the process. What may seem like a small favor is actually a big deal. 

If someone agrees to provide a reference, they’re putting their reputation on the line.

Asking someone to provide a reference for you is a big deal, so you’ll need to do it properly.

Who should provide a reference?

When selecting who to ask for a reference, you must choose wisely!

Firstly, think hard about who you will ask for a reference. Do they know you well enough? Can you trust them to provide a good reference? Are they in a position of authority?

In many cases, you’ll be asked to provide two referees. In most cases, people will offer a professional referee (a manager, director, CEO, or other senior colleagues) and a personal reference (a colleague or friend, but NOT a family member!).

In most cases, potential employers will expect a reference from your current boss. If there’s a problem, you can put down a previous employer, but be prepared to explain why

Don’t worry if you’re just finishing your education; you can always add your teacher or professor (if they agree).

Personal references should be from a long-term friend or colleague. You’ll often be asked how long you’ve known the person, so you’ll want someone you’ve known for longer than a few months, or it could look a little weird.

Once you’ve selected your referees, you’re ready to go on to the next stage – sending an email.

5 email tips for requesting a reference

Asking for a reference may appear as easy as typing “Can you provide me with a reference?” but it’s not.

Instead, you’re asking for a personal favor, so you’ll need to craft a positive, complimentary, and clear message. 

Here are 5 email tips for requesting a reference:

• Always ask a referee before putting their name down – It can be embarrassing if your potential employer contacts a referee cold. So the first rule is to ask a referee’s permission before putting their name down. There are several reasons why they may not be able to help you, including potential communication delays and conflicts of interest. 
• Provide details on the job – You’ll need to provide your potential reference with details on the job. You can link to the job advert or attach the job spec. It’s polite to provide this information as it’s crucial context.
• Remind your referee about your qualifications/skills/experience – It’s a good idea to provide a few lines (or attach your CV) to remind your reference about your skills and experience. You don’t need to provide pages of information, just the key points you think your potential employer might ask.
• Add a few compliments – You’re asking for a favor, so being polite is a good idea. A few compliments can work wonders, and you can offer to return the favor next time. 
• Don’t forget to say thanks! – Sounds simple, but so many people forget to say thank you. Don’t be this person.

Reference request email format

The reference request email format should be familiar to anyone who has written a business message. We start with an attention-grabbing subject line, cover the basics in the body of the email (for tips, see above), and finish with a suitable professional sign-off.

Here’s how we do it…

1. Email subject for reference request

The email subject line for your reference request should be simple to understand, which makes it easy to write. A basic subject line (such as the one below) will often get the best results.

• Request for reference, (your name)
• Could you provide me with a reference?

If you know the person really well, you can be more friendly. 

• Can I ask a favor? I need a reference
• Favor alert – Can you provide a reference?

2. Reference request email body

Your email body is all about asking for a reference, but don’t just jump straight in with a demand – provide a compliment and some context. Here’s a sample structure:

• Remind the person who you are (optional, but may be necessary)
• Explain how you value their opinion
• Ask them to be a reference
• Include some details about the role

This might seem like a long list, but you can get through all this in a few lines. Of course, you’re free to format your messages as you wish, but always remember you’re asking someone for a favor, so be positive, and show your appreciation!

3. How to end a reference request email

You’ve made your request and asked for a reference; now it’s time to sign off. The end of every reference request email should include the following:

• Set out the next steps (when someone might contact them)
• Request their permission and ask for contact details
• Sign off with a thank you!

10 reference request email examples

Ready to ask for a reference? We’ve got you covered.

Here are 10 reference request email examples to ask colleagues, former colleagues, professors, friends, and others. The request email examples here should be shaped around your specific circumstances.

You’ll see spaces where you can drop in details, and be sure to read them before sending. Ready to start? Let’s get you the reference.

1. Reference letter request email sample

Here’s a simple, standard reference letter request email sample. This basic message can be adapted for whoever you want to communicate with. Get it right, and you’ll have no problem getting a reference.

2. Asking a current employer for a reference sample email

Most employers will expect your current employer to ask for a reference. If that’s the case, use this template to ask your current employer for a reference.

ou’ll probably be wondering what the best time to send this is. We recommend sending it only after you've been offered the position.

This will avoid any awkward conversations if you don’t get the job!

3. Asking a previous employer for a reference sample email

If you’ve already left a company, they’re duty-bound to provide a reference, but that doesn’t mean you shouldn’t ask. This template is a standard way to ask a previous employer for a reference.

4. Asking a professor for a reference sample email

A reference from a professor or other highly qualified and respected professional (a doctor, or lawyer, for example) can provide an excellent boost for your application and employment chances.

Remember to use the person’s official title in your correspondence, and keep your messages short and businesses-like.

5. Asking a teacher for a reference sample email

You can ask a teacher for a reference if you don’t have a long career history. While they may not be able to provide insight into how you work, they can give a great rundown on your personal qualities.

Of course, they may not be your teacher anymore, but it pays to be polite.

6. Asking a supervisor for a reference sample email

Your supervisor has direct experience with how you work and can provide a massive boost for your career chances! Of course, if you know them well, you can send your message before applying, but in most cases, you should email how to ask your supervisor for a reference once you’ve been offered the job.

7. Asking a coworker for a reference email sample

A coworker won’t be able to provide you with a professional reference but can offer a personal one – especially if you’ve known them for a long time.

If they’re a good enough friend to ask for a reference, you don’t need to be too formal. Instead, shape this message around your relationship.

8. Reference thank you email sample

If someone has provided a reference, they deserve a thank you! Here’s how to thank someone for giving you a reference.

9. Sample email to request references from a candidate

We flip the script with this one. This email sample is one you’d send to a candidate to request a reference. In this example, you’ll see you don’t need to go into details. Instead, simply state what you want and provide details. 

• Relationship to you
• Contact details
• Preferences (email, call, etc.)

10. Referring a friend for a job email sample

Do you know how to respond if someone has asked you to provide a reference? If the answer is no, this template is for you. Of course, we can’t provide many details, but you can use this structure to shape your reference messages.

Reference request email template

If you’ve come this far and none of the reference sample emails works for you, then you’ll need to write your own. This reference request email template works through the steps outlined above and provides a framework for you to follow. So cut and paste it, and play around to find a format that works.

Our answers to some common questions

Before we leave you, we know you’ve probably got some questions, so we thought we’d answer them. So here are some quick answers to your email reference questions. 

1. Questions to ask a reference for a job

If you’re asking someone to provide a reference for a client, you should ask:

• How long have you known the person
• How do you know them
• Their current position (professional reference) or relationship with you (personal reference)
• Ask them to clarify key points (qualification of the candidate, professional experience, achievements)
• Any reasons why you shouldn’t offer them the job

Of course, you may ask millions of other questions, so just use this list as the basics.

2. What does it mean when a job asks for references?

Employers will want to ensure that the things you have said in your interview or written in your CV or cover letter they’ll ask for a reference.

Most job offers are only given subject to references being checked. So asking for references (and following up) is 100% normal.

3. Is it a good sign if a company asks for a reference?

Absolutely! If a company asks for a reference, they’ve either offered you the position or are about it. Checking out your references is often the final step in the application and appointment process.

If they ask for a reference, you’ll need to ensure you have people you can approach. 

4. What do employers ask for in a reference?

Employers won’t usually tell you what they want from a reference, but they will ask the same questions. They will want to know the following:

• How the person knows you
• How long have they known you
• What is your relationship 
• Your qualifications/professional experience 
• What you’re like to work with
• Are the things you have said in your interview or included in your CV true?

Who to ask for a reference?

In most cases, you should have two types of references: personal and professional. Here’s what they are, why they’re different, and who to ask:

• Personal reference – You can ask a friend or a current and former colleague to provide a reference. You shouldn’t ask a family member. When selecting a personal reference, choose someone who has known you for several years. Obviously, you’ll want someone who will speak about you positively!
• Professional reference – If you’re working, your new employer will expect a reference from your current employer. If not, then you can ask a former boss to provide one. If you’re not working, you can request a professor or teacher to provide a professional reference.

Can I ask my current employer for a reference?

Yes! Most employers will expect you to provide a reference from your current employer. But, as we explained earlier, you don’t (and shouldn’t) ask your current employer for a reference before you’ve been offered the job.

Final words on reference request emails

Employers will ask for references before formalizing your job offer, so if you’re already applying, it’s time to get your reference request emails out there.

By following our top tips and standard structures, you should find it easy to get the references you need.

Just remember to be friendly, positive, and appreciative in every reference request email, and you’ll be fine.

Good luck jobseeker!

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How to Write a Mail to Send Resume Through Someone’s Reference

Laura Cao August 17, 2021 Email Marketing Leave a comment 62,650 Views

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Sometimes, dropping a familiar name when emailing a resume may increase the chance of landing the gig. But do you know how to do it the right way? Ready?

Let’s delve into it right away!

Table of contents

1. get your mails opened with a subject line that pops, 2. be professional, 3. keep it short and straight to the point, 4. other tips:, final words, how to write when sending a resume with reference.

It’s not an accident that this factor landed first. A subject line that pops will set your email apart from every other Tom’s, Dick’s, and Harry’s and gets noticed by the hiring manager. 

My suggestion is to put the name of the mutual acquaintance on the subject. And because people usually skim and scan, it’s even better if the subject starts with that information. So, for example, Referred by Mary Brown – [Your name]-apply for[the position]. 

There’s no limit in crafting an impressive, eye-catching subject line, but remember, keep it concise. 

Below are a few samples of subjects when sending a resume with reference you should take into consideration. 

# 5: Referred by  [the mutual acquaintance name] to apply for the post of [the job offer].

Now, you got their attention. Congratulations! The next step is to write a killing email to stay ahead of the applicants’ pool. Do it right because it can make or break.

“But how?” you may say.

Everything is in one word: professional – and it’s no cliché.

A sense of professionalism can be expressed through the first two things people see in your mail: the email address and email format.

Your email address should consist of your first and last name, for example, [email protected] . If it’s impossible to create one like that, you may combine your name with a number (your birth year, for instance), such as [email protected] . 

The other thing that counts is adhering your email to a business letter format. This form of communication is usually taken more seriously by the recipient than the others. So write it carefully and avoid typos and grammatical errors.

A business letter format includes the below sections:

• Your contact information
• The recipient contact information
• The salutation
• Closing salutation
• Your signature

Hmm, that sounds enough to be professional. But wait, there’s more:

• Give a professional sign-off with “Sincerely” (or its synonym) and your full name.
• It’s best to save your resume as .pdf format with a proper file name. For example, Laura-Cao-Resume.pdf

No one has enough time, especially the HR manager, to battle a wall of text on your email. That’s the reason why you should be straightforward right from your opening. So no fancy narratives, and no jokes, either. 

First and foremost, mention how you find the offer through someone. For example:

My dear friend Michael Frank (owner of Magezon) mentioned that you have an opening in your marketing department, and he thought I’d be a good match.

After that, show your interest in the position. Just because you get the job offer through someone’s reference doesn’t mean you are the recruiter’s first choice. But who is the good match is the thing that matters. Prove you are!

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• It’s better to find out who to reach beforehand and put their name + position in the mail. That helps spice up your mail with a personal approach. 
• The sooner, the better. Even if it’s not a first come first serve job application, the first one always grabs more attention than the others. Your email may likely reach the hiring manager in a hurry and be ignored in the email shuffle. However, we can avoid that. Send it before 8 am so that you can be the first one among the candidates of this day. This strategy can also be applied to weekdays. So if possible, send your email on Monday.
• Always remember to say thank you.
• Research shows that 85% of users use smartphones to access email . So it’s vital to optimize your email’s mobile-friendliness. 

Mail Formats for Sending Resume With Reference

We have laid the groundwork for how to write an email for job referred by friends. Now it’s time for the execution. 

Below are the samples of mail format to send a resume with reference. They are not fixed, so you can modify them as per your details.

Dear Sir/Mam, I hope you’re keeping well!

My name is [Your name], [your education and what you do].

I believe you know [the referrer]. We met each other at/by [ mention why you know the referrer]. We were interacting a few days back, and he/she mentioned that I would be a fit for [the job offer].

I would be glad if you could consider me for the position. Attached is my resume in PDF format. 

Thank you for taking your time! Please don’t hesitate to reply to this email with any questions.

Best regards,

I am [your name] referred by Mr./Ms.[ the referrer name], who is my [your relationship] and currently associated with your company as [give the referrer job title].

I graduated from [institution] and have been specializing in [the field] for over [years of experience].

I would be highly grateful if you consider me for [the position]. Enclosed is my resume. Let me know if you have any questions. 

Thank you for your time and consideration.

Best regards, 

I am writing to you at the suggestion of [the referrer] concerning [the job offer] with your company.

You can find my resume attached in a .PDF file. 

I believe my knowledge and [number] years of experience in [the field] is the perfect match for the position.   

Thank you for your time and consideration. Please don’t hesitate to reply to this email with any questions.

Sincerely yours,

Dear [the recipient’s name],

My name is [your name] and I’m a friend of [the referrer]. She/he told me that you have an opening in your [the company division] division, and she thought I’d be a good match.

So I am writing to express my interest in the job offer. I believe my combination of creative talent, technical expertise, and experience make me an ideal candidate for the position. 

Thank you very much for reviewing my application. I look forward to hearing from you regarding the next step. 

Dear [the recipient’s name], 

I am responding to your job vacancy in your company which I know through [the referrer] – currently works as [his/her job title].

In the enclosure to this message, please find my resume in PDF file format. 

Thank you for taking the time to consider my application for this role, and I look forward to meeting you soon. 

Yours sincerely, 

Writing a mail to send a resume with reference makes us feel like a shot in the dark, whether you’re a new grad or seasoned in your field. 

However, it’s not that hard to set you apart from the endless sea of competitors. Just bear in mind that professional email content, considered execution, and an impressive subject line are good enough to gauge the recruiter’s interest. Then, the last thing to do is relaxing and giving them a couple of days to reply.

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Emailing Your Resume: The Guide with Sample Emails for a Job

In today’s highly competitive job market, it has become increasingly important to carefully craft and strategically send your resume to prospective employers. One of the most common methods for submitting your resume is via email.

The purpose of this guide is to provide a comprehensive overview of how to effectively email your resume for job applications. From crafting the perfect subject line to attaching your resume correctly, this guide covers all of the necessary steps for submitting a successful job application via email.

Emailing your resume is an important step in the job application process as it is often the first point of contact with a potential employer. A well-crafted email can make all the difference in whether your resume is even considered for the position.

Furthermore, email is a convenient and fast way to submit your job application. It allows you to tailor your message to the specific company and job posting and can be done quickly and easily from anywhere.

This guide will provide you with the knowledge and tools to confidently email your resume for job applications and increase your chances of landing your dream job.

Preparing Your Resume for Emailing

Tailoring your resume to match job description.

When searching for a job, it is essential to tailor your resume according to the job description of the position you’re interested in. Before sending out your resume, make sure it matches the requirements listed in the job description.

The hiring manager will receive a lot of resumes, and you want yours to stand out. If your resume is showing that you’re a perfect fit for the job, it will attract the attention of the recruiter.

To match your resume with the job description, carefully read through the requirements and skills in the job description to highlight relevant skills and experiences. For example, if the potential job requires someone with project management skills, describe specific experience when managing a project.

Highlighting your qualifications and achievements relevant to the job will give you a greater chance at getting the job.

Formatting Your Resume for Email Attachment

Before attaching your resume via email, consider the formatting of your document. The aim is to make sure that the person receiving your email can quickly read your resume on their device.

Use a basic style and font to keep your resume clear and easy to read, enusre it is error-free and that it doesn’t have any weird formatting, as it can become distorted when transmitted through email.

keep the design professional and as clean as possible, to ensure that the recruiter can absorb your content quickly and keep their focus on your qualifications.

Saving Your Resume in Different Formats (PDF, Word, etc.)

After formatting your resume, make sure to save it in different formats. This enables you to provide the document in a format that suits the recruiter. Before saving the file, double-check the file name and ensure that it is labelled correctly with your name and job title.

In most cases, PDF and Word formats are the common formats, but it’s important to be aware of the specific format that the company requires to ensure your resume is properly received.

Tailoring your resume to match the job description, formatting it for email attachment, and saving it in different formats are essential techniques to get your resume into the right hands. With these tips, you’ll be one step closer to landing your dream job.

Preparing Your Email

When it comes to emailing your resume, the preparation of your email can be just as important as the content of your resume. Here are some tips on how to prepare your email effectively:

Subject Line

The subject line of your email can make or break your chances of getting noticed in the recruiter’s inbox. Make sure it’s concise and attention-grabbing. A good subject line should include your name, the position you’re applying for, and any relevant keywords. For example, “John Smith – Marketing Manager Application” would be a great subject line to use.

Recipient Information

Make sure you address your recipient appropriately. If you have the name of the recruiter, use it. If not, address the email to the relevant department, i.e. “To the Hiring Manager”. Also, ensure that the email addresses of both the recipient and yourself are accurate and professional-looking.

Message Format

When it comes to formatting the actual email, it’s important to keep things simple and professional. Use a standard font, such as Times New Roman or Arial, and stick to a 10 or 12 pt. size. Avoid using fancy colors or fonts, as they can distract from the actual message. Also, make sure your email is easy to read by breaking it up into short paragraphs and using bullet points where necessary.

Message Content

The content of your email should be brief, yet engaging. Start with a polite greeting and an opening sentence that sets the tone for the rest of the email. Introduce yourself, state the position you’re applying for, and briefly explain why you’re a good fit for the role. Use your research about the company to highlight any relevant skills or experiences you have that are particularly applicable to the position.

In addition, you should attach a copy of your resume to the email for the recruiter’s convenience. Be sure to mention in the email that you have attached your resume for their reference.

Finally, make sure to thank the recruiter for taking the time to consider your application and provide your contact information in case they need to follow up with you.

The preparation of your email is a crucial part of the job application process. A well-written message that is concise, engaging, and professional-looking, will definitely get you noticed in the recruiter’s inbox.

The Do’s and Don’ts of Emailing Your Resume

After learning how to properly format and tailor your resume for a job, it’s important to understand the do’s and don’ts of emailing your resume to a potential employer. Here are some tips that can help you make a good impression and increase your chances of getting called in for an interview:

Use a clear and professional email address.  Your email address should be straightforward and easy to read. Avoid using any personal or silly email addresses that may not portray you in a professional light.

Write a clear and concise subject line.  Your subject line should be brief and to the point, mentioning the position you’re applying for and your name. This can help your email stand out in the employer’s inbox and make their job easier when sorting through applications.

Personalize your email.  Address the recipient by name and mention in your opening statement the source of the job posting or any previous interactions you’ve had with the recipient or the company.

Attach your resume using an appropriate file name.  Name your resume file with something specific (like “JohnJohnson_Resume.pdf”), rather than something vague (like “Resume.pdf”). This makes it easier for the employer to find your application and also shows attention to detail.

Write a strong and concise email message.  Keep your email message clear and concise, highlighting your qualifications, experience, and enthusiasm for the role. Avoid any irrelevant information that may distract the employer from your main focus.

The Don’ts:

Send a generic or impersonal email.  Don’t rely on a template or send a generic email that doesn’t specifically address the employer or the job posting. This shows a lack of effort and interest in the role.

Send your resume as the body of an email.  Attach your resume as a separate file rather than pasting it into the body of an email. This can make it difficult for the employer to review and can also distort the formatting and layout of your resume.

Use slang or informal language.  Keep your email professional and avoid any slang, abbreviations, or informal language. This can make you come across as unprofessional and unprepared.

Forget to proofread your email.  Always proofread your email for any errors in grammar, spelling, or punctuation. A sloppy and careless email can leave a negative impression on the employer.

Send your email without a closing statement or action.  Always end your email with a professional closing statement, such as “Thank you for considering my application” or “I look forward to your reply.” This shows your interest and enthusiasm for the role and leaves a positive impression on the employer.

Writing a Cover Letter for an Email

When it comes to applying for a job via email, writing a cover letter is just as important as crafting a professional resume. A well-written cover letter explains your qualifications, work experience, and accomplishments, giving the hiring manager a good reason to look at your attached resume.

Purpose of a Cover Letter

The purpose of a cover letter is to introduce yourself and highlight why you are the best candidate for the job. It serves as an additional opportunity to sell yourself above and beyond the resume. Your cover letter should be concise and focus on the key points of your job history that match the job requirements.

The Importance of Customizing Your Cover Letter

Customizing your cover letter is critical to your success. Hiring managers don’t want to read a generic cover letter that could be sent to any job listing. The more personalized your cover letter is, the better. Do your research and tailor your letter by addressing key points in the job listing, such as the company’s values, work culture, and specific requirements for the job.

Writing Tips for a Cover Letter

When writing your cover letter for an email, keep the following tips in mind:

• Keep it concise and to the point. Your cover letter should be no longer than one page.
• Address the hiring manager by name. If you can’t find their name, use their job title.
• Explain why you’re interested in the position and what you can bring to the table.
• Highlight your achievements and how they relate to the company’s needs.
• Use keywords from the job listing in your cover letter to show your understanding of the specific job requirements.
• Proofread your cover letter to avoid any typos or grammatical errors.

By following these tips, you can write a compelling cover letter that will help you stand out from the crowd and increase your chances of landing your dream job.

Example of a Cover Letter for Your Resume

When submitting your resume to a potential employer, a well-written cover letter can make all the difference. Whether you are an entry-level candidate or an experienced professional, a cover letter is your opportunity to showcase your skills, qualifications, and enthusiasm for the job. Here are two sample cover letters to help you get started:

Sample Cover Letter for Entry-level Position

Dear [Hiring Manager’s Name],

I am excited to submit my resume for the [Position Name] opening at [Company Name]. As a recent graduate of [University Name] with a degree in [Field of Study], I am eager to begin my career in [Industry Name] and believe that [Company Name] would be the perfect place to do so.

During my time at [University Name], I gained valuable experience in [Specific Skill or Task], [Specific Skill or Task], and [Specific Skill or Task]. Additionally, I was involved in [Extracurricular Activity or Volunteer Work] which helped me develop my [Soft Skill or Trait].

I am confident that my skills and qualifications, combined with my passion for [Industry Name], make me an excellent candidate for the [Position Name] role. Thank you for considering my application. I look forward to hearing from you.

[Your Name]

Sample Cover Letter for Experienced Professionals

I am writing to apply for the [Position Name] opening at [Company Name]. With [Number of Years] years of experience in [Industry Name], I am confident in my ability to excel in this role and contribute to the success of [Company Name].

Throughout my career, I have developed a strong background in [Specific Skill or Task], [Specific Skill or Task], and [Specific Skill or Task]. My experience working at [Previous Company Name] and [Previous Company Name] has helped me develop strong communication, leadership, and problem-solving skills, which I believe would be valuable assets to your team.

In addition to my skills and experience, I am also highly motivated and passionate about [Industry Name]. I am excited about the opportunity to join [Company Name] and contribute to the company’s continued success.

Thank you for considering my application. I look forward to discussing my qualifications further.

A well-written cover letter can be an effective tool in landing your dream job. Use these sample cover letters as a guide to craft your own compelling letter that highlights your skills, experience, and enthusiasm for the position. Good luck!

Sample Emails for Job Application

When it comes to job applications, sending the right email can make all the difference. Here are two sample emails that you can use as a guide when reaching out to prospective employers.

Email Example for Job Application

Subject: Application for [Job Title] Position

Dear Hiring Manager,

I am writing to express my interest in the [Job Title] position at [Company Name]. With my [Number] years of experience in [Industry], I am confident that I would be a valuable addition to your team.

In my previous role at [Previous Company], I was responsible for [Brief Description of Responsibilities]. I also have experience in [Related Skills or Qualifications], which make me a strong candidate for this position.

Please find attached my resume and cover letter for your consideration. If you require any further information, please do not hesitate to contact me.

Thank you for considering my application.

Sincerely, [Your Name]

Follow up Email Example

Subject: Following Up on [Job Title] Application

I hope this email finds you well. I wanted to follow up on the [Job Title] position that I applied for at [Company Name].

I am still very interested in the position and wanted to reiterate my qualifications and experience in [Industry or relevant field]. I am enthusiastic about the opportunity to join [Company Name] and believe I could make a significant contribution to your team.

I understand that you are likely receiving many applications, and I appreciate any consideration given to my application. If there is any further information I can provide to assist in the decision-making process, please let me know.

Thank you for your time and consideration.

Remember that following up can often be the key to landing a job. If a few days or a week have passed since your initial application, don’t hesitate to reach out and remind the employer of your interest in the position. Always be polite and professional, and avoid crossing the line into pushiness or impatience.

Using these sample emails as a guide, you can craft effective emails that showcase your qualifications and enthusiasm for the position. Good luck with your job search!

How to Follow Up After Sending Your Resume?

As crucial as it is to submit an impressive resume for a job position, following up on its status is just as important. Many job seekers often overlook this aspect, assuming that the company will get back to them if they are shortlisted. However, following up after sending your resume increases your chances of standing out among other applicants and getting hired.

Importance of Follow-up

Following up after sending your resume shows your enthusiasm for the position and the company. It also demonstrates that you are proactive, have attention to detail, and are genuinely interested in the job. Moreover, it helps you create a positive impression and relationship with your potential employer.

Timing Your Follow-up Emails

The timing of your follow-up emails can make or break your chances for a job. It’s critical to find the right balance between not appearing pushy and not missing out on an opportunity. Generally, it’s a good idea to wait for a week or two before following up on your application. However, if you were given a specific timeline by the company or have a personal connection with someone in the organization, consider customizing your follow-up tactics accordingly.

Moreover, it’s recommended to send follow-up emails during the middle of the week, mostly on Tuesday or Wednesday. Avoid sending them on weekends or Mondays when potential employers are busy catching up on pending work from the previous week.

Sample Follow-up Emails

Here are some sample follow-up emails you can use after sending your resume:

I hope this email finds you in good health and high spirits. I recently submitted my job application for the opening at [Company Name], and I wanted to follow up on its status.

I’m excited about the opportunity to contribute my skills and experience to [Company Name] and join the team. Please let me know if there’s any additional information I can provide or if you need more time to review my application.

Best regards,

I hope you’re doing well. I wanted to follow up on my job application for the [Position] role at [Company Name]. It’s been a week since I applied, and I’m enthusiastic about the chance to join the team at [Company Name].

Please let me know if there’s any additional information I can provide, or if you require further clarification to move forward with the process.

Following up after sending your resume can help you stand out among other applicants and increase your chances of getting hired. By timing your follow-up emails appropriately and using sample emails as a reference, you can impress potential employers and set yourself up for success in your job search.

Email Scams Targeting Job Seekers

As a job seeker, you need to be aware of email scams that could cause damage to your personal and financial well-being. Scammers are constantly coming up with new tactics to lure unsuspecting victims, and you need to be on the lookout for the red flags that indicate an email may be fraudulent.

Red Flags to Watch Out For

Unsolicited Emails: If you receive an email from a company or recruiter you’ve never heard of, be cautious. Legitimate companies usually do not send unsolicited emails to job seekers.

Suspicious Email Addresses: Scammers often use email addresses that look like real companies’ email addresses but contain slight variations or misspellings. Always verify that the email address is legitimate by checking the company’s website or contacting them directly.

Poor Grammar and Spelling: Many fraudulent emails contain poor grammar and spelling errors. Legitimate companies usually take the time to proofread their emails to ensure that they are professional and polished.

Request for Personal Information: If an email requests personal information like your social security number or bank account information, be suspicious. Legitimate companies do not request this information via email.

How to Avoid Email Scams

Use a Professional Email Address: Create a professional email address that includes your name. Avoid using email addresses with nicknames or inappropriate words.

Research before Responding: Before responding to an email, research the company and recruiter to verify their legitimacy. Check the company’s website, social media presence, and LinkedIn profiles to ensure that they are legitimate.

Verify Email Addresses: Always verify the email address by checking the sender’s name, domain, and suffix. Fraudulent emails often contain email addresses that look like the real thing but contain small variations or misspellings.

Never Pay for Job Opportunities: Legitimate companies do not require job seekers to pay for job opportunities, training, or certifications. If a recruiter requests payment, it’s likely a scam.

Trust Your Instincts: If an email seems too good to be true or makes you uncomfortable, trust your instincts and delete it. Never provide personal information or respond to an email that seems suspicious.

Email scams targeting job seekers are a real threat, but they can be easily avoided by staying vigilant and following these simple guidelines. Always remember that a legitimate employer or recruiter will not ask for personal information, require payment, or send emails from suspicious email addresses. With these tips, you can protect yourself from email scams and focus on finding the job of your dreams.

Email Etiquette

Email communication is an essential tool in today’s workplace, and knowing how to communicate professionally through email is crucial, especially when sending job applications. In this section, we will provide you with tips on professional email etiquette and common email etiquette mistakes to avoid.

Tips for Professional Email Etiquette

When sending a job application or any professional email, keep in mind the following tips to ensure you portray yourself as a professional and increase your chances of success:

1. Use a Professional Email Address

Your email address should sound professional, preferably your name or your name and surname. Do not use email addresses such as partygirl.

2. Use a Clear and Concise Subject Line

Make sure your subject line clearly indicates the purpose of your email. Use keywords that are relevant to the topic or job application, such as “Job Application: [Position Title]” or “Meeting Request: [Date and Time].”

3. Begin with a Polite Greeting

Start your email with a professional greeting, such as “Dear [Hiring Manager’s Name]” or “Hello [Recipient’s Name].” Avoid informal greetings like “Hey” or “Hiya.”

4. Use a Professional Tone and Language

Maintain a professional tone throughout your email. Use proper grammar, punctuation, and complete sentences. Avoid using slang, abbreviations, or excessive exclamation points, as they can come across as unprofessional.

5. Keep the Email Short and to the Point

Be concise in your email’s body and get straight to the point. Avoid lengthy paragraphs and unnecessary details. Use bullet points or numbered lists for clarity if necessary.

6. Use Proper Email Formatting

Ensure your email is well-formatted and easy to read. Use proper spacing between paragraphs, keep the font size legible, and use a professional font type like Arial, Calibri, or Times New Roman. Avoid using fancy fonts or colorful backgrounds that may distract the reader.

7. Double-Check for Errors

Before hitting the send button, proofread your email for any spelling or grammatical errors. Typos can create a negative impression, so take the time to review your email carefully.

8. Use a Professional Email Signature

Include a professional email signature at the end of your email. It should include your full name, contact information, and any relevant links, such as your LinkedIn profile or personal website. This adds a touch of professionalism and makes it easier for the recipient to contact you.

Common Email Etiquette Mistakes to Avoid

While following the above tips, it’s also important to be aware of common email etiquette mistakes to avoid:

1. Sending Emails with Typos or Grammatical Errors

Poorly written emails can give the impression of carelessness or lack of attention to detail. Always proofread your emails before sending them.

2. Using Informal Language or Abbreviations

Using informal language, slang, or abbreviations can make your email appear unprofessional. Stick to proper language and avoid shortcuts or acronyms.

3. Writing Lengthy and Rambling Emails

Keep your emails concise and focused. Long, rambling emails can be overwhelming and may not receive the attention they deserve. Stick to the main points and be respectful of the recipient’s time.

4. Not Responding in a Timely Manner

Promptly respond to emails, especially when it comes to job applications or professional inquiries. Delayed responses can give the impression of disinterest or lack of professionalism.

5. Forgetting to Attach Relevant Documents

If you mention attachments in your email, double-check that you have actually attached them before sending. Forgetting to attach important documents can be seen as careless or unprepared.

Remember, your email communication reflects your professionalism and attention to detail. By following these email etiquette tips and avoiding common mistakes, you can make a positive impression and enhance your chances of success in the professional world.

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When and How to Provide Job References [With Email Template]

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You gave a great cover letter and resume, nailed the interview, and even sent a thank you note. Before you get the job, though, there’s just one more important factor.

Your references.

Also on Mediabistro

Many job seekers have a lot of questions about the best way to provide a job reference. Some people are intimidated at the prospect of asking someone to be their reference. Others aren’t sure who to ask.

Don’t worry, we’ve got you covered. Here’s what you need to know about references to land that next job.

When to Provide a Reference

For most jobs, a reference is a crucial aspect of the vetting process. For some, though, it’s not incredibly important, and they’re not very interested in checking references. Because you can’t be sure which one the job you’re looking for will be, have your references ready in case they ask.

A good general rule is to have your references printed out to bring to your job interview. Of course, if your potential employer asks for your references before that (say, in your application), you should supply it at that time.

Since the hiring process can go fast, have your references in line right away when you apply for the job. Don’t wait for a potential employer to ask for it to start putting it together. Instead, follow our guide to getting killer references below.

How to Get Great References

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Make a List of Potential References

The first step in getting the right references for a job is deciding who to put down. Make sure that your recommendations are a good fit for the job that you’re applying for and that you had a good working relationship with in the past. If there’s a supervisor you butted heads with in the past, then you may want to choose another leader in that organization.

Some good people to ask for a recommendation include supervisors, colleagues, and workers that you’ve supervised. You can even ask someone you’ve had a working relationship with in the past, such as clients, business contacts or vendors. Anyone that can speak to your professional qualifications can potentially make a good reference.

A little lacking in work history? If you’re new to the job market and don’t have professional recommendations, you still have options. Character references from teachers or professors, volunteer leaders, or another leader in your life could help fill in the gap.

You will need three references, but have more lined up in case someone can’t provide one for you.

Also read:  Tips For Choosing Your Job References

Ask Politely

Ask for a reference.

Always, always, always.

Don’t leave your reference in the dark and let them be blindsided by a phone call or email by your prospective job. They could be caught off-guard and not give you the glowing recommendation you need.

You may be tempted to blast off a generic email to all of your prospective references, but keep it personal. You’re asking for a favor, and you want them to be enthusiastic. A generic and bland email won’t accomplish that for you.

Make sure that you make it easy for them to refuse. You want a friendly reference, not a hesitant one. A hiring manager can sense a lack of enthusiasm from your references, so make sure you only get people who genuinely want to provide it for you.

Also, remind them of your accomplishments. It may have been a while since they’ve worked with you and you may have more achievements that you would like them to know. Jog their memory by sending a short resume to help them speak better of you.

Here’s a good example of an email asking for a reference:

Dear [REFERENCE NAME]- I hope you’re doing well. I can’t believe it’s been three years since we worked at [FORMER COMPANY] together! I learned so much from you and have such great memories from our time working together. I have been working at [CURRENT COMPANY} for the past two years and have decided that I am ready to handle some new challenges. I’ve begun to search for a Managing Director role and hope to relocate later this year. I was thinking about who would be a great reference for me and felt that you would be one. I recall our time working together on [SPECIFIC PROJECT] and I thought that given the role that I am searching for, you would be a great person to speak to my qualities as a leader and dedicated worker. A positive review from you would be a great help in my job search prospects. Do you have time in the upcoming weeks so serve as a reference for me? I would be happy to send you my resume and the job description to give you an update on my experience and the type of position I’m seeking. Thank you for considering this. Please do not hesitate to contact me if you have any question or need any additional information from me. I look forward to hearing from you. Regards, [YOUR NAME] [YOUR NUMBER]

Write Your References

When it comes to creating your reference sheet, keep it simple and clear-cut. Keep the same font and format as your resume and cover letter to make it easy to read.

For each reference, provide their name, title, organization, phone number, email, and a sentence briefly explaining your working relationship with them.

For example:

Jane Smith Manager ABC Company 555-555-5555 [email protected] Jane was my direct manager for three years, during which we worked on five major product launches.

Send a Thank You

Keep a good relationship with your references by sending them a thank you note or email right away. Besides the fact that they’re doing you a favor, you never know when you might need a reference again. A little bit of gratitude can go a long way to ensure you have a great recommendation in the future.

Let them know every time you’re submitting their name. If they agree once and get a call about you months later, they may no longer be prepared to speak to your accomplishments.

Also, reach out to them to let them know the outcome of the job search and when you get a new job. Everyone loves great news, and your reference can feel good knowing they helped you land a great job.

Also read:  How to Write a Thank You or Follow Up Email After an Interview

Get the Job with a Great Reference

A great reference can mean the difference between getting your dream job and getting passed over. Get enthusiastic recommendations by choosing the right people, asking nicely and thanking them for their help!

Like what you’re reading? Sign up to get our best career advice and job search tips.

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How to Follow up After a Job Interview When You Haven’t Heard a Response

How to Respond to A Job Rejection Email

How to use a thank you note to fix an imperfect interview

How to Write a Thank You or Follow Up Email After an Interview [with Sample]

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What to write in an email when sending a resume

When sending your resume to employers or recruiters via email, it’s important to write an effective message

But what should you write to catch their attention and persuade them to open your resume?

This guide will explain everything you need to write, and even has some example emails to copy.

Resume templates 

Subject line

When sending an email applying for a job, keep in mind that your first goal is for the recruiter to open your message – this means capturing their attention and giving them a reason to click on your email.

So rather than writing the same subject as everyone else, use this chance to start selling yourself right away.

Use the subject line to highlight your skills and experience in a short, screen-friendly heading: consider your key selling point as a candidate and find a way make it into your subject line. For example:

“Digital Copywriter with 7 years marketing experience”

“Solicitor with 15 years in property law”

Don’t forget that subject lines are short, so you only have around 30-35 characters to make use of.

Resume filename

Resumes titled “resume”, “new resume” or, worse, a random constellation of letters (resume_778778.pdf) will simply look messy and get lost amongst the other hundreds of resumes that a recruiter receives daily.

At the minimum, you want to include your first and last name when naming your resume file, and if you wish, you can also add a short word or phrase to add some further recognition. For example:

“[Full Name] resume”

“[Full Name] resume SEO Consultant”

Addressing the recipient

The best way to build a friendly rapport with a potential employer is to address the recruiter by name.

This means doing a bit of research… you should be able to find relevant names of recruiting managers on the company’s website, LinkedIn, or in the job description itself. If the recruiter’s name isn’t available, stick to a friendly ‘Hi’, and avoid overly formal, outdated terms such as “Dear Sir or Madam.” For example:

“Hi [recruiter name]”

Friendly opening

To make the best impression on the recruiter and encourage them to open your resume , it’s a good idea to appear friendly with a warm opening – the recruiter will probably open hundreds of resume emails every day, so a personalised touch will go a long way. Use warm greetings, such as:

“Hope you’re having a good week”

“Hope my email finds you well”

Don’t be overtly personal, however. A simple, friendly greeting should do the trick.

Job you are applying for

After your friendly greeting in your resume email, you want to highlight the job you’re applying for. This is important as recruiters will oversee several (potentially similar) job vacancies at the same time, so you want to make sure your application is going to the right place.

Use the full job title, and if the job title is vague, you can also add in the job reference number. For example:

“I am applying for the role of [precise job title], as advertised on [company website/recruitment website]”

“I would like to put forward my application for the role of [job title] as advertised on [company website/recruitment website]. Job reference number: [XXXXX].”

It isn’t always necessary to add the job reference number, but it can be useful if the company is advertising various similar roles, or several roles within the same department.

Introduction + suitability

In your introductory paragraph, you have a limited amount of space and time to convince the recruiter to open your resume.

It’s therefore important that you be as clear and concise as possible here: if you’ve already highlighted your experience in the subject line, now is the time to add more relevant information to persuade the recruiter why you’re a great fit for the role.

You should lead with your experience in similar positions, along with the skills and value that you could bring to the table. As always, try to keep your sentences short, easy to read, and informative. For example:

“With over 10 years of experience working in fast-paced, results-driven SEO environments, I have developed a skillset ideal for the role of [job title]. In a daily workday, I liaise with several B2B clients, providing digital strategy to companies both local and global as a marketing consultant. I have proven to be successful in my work, having [give a recent example of success], and it would be a privilege to help grow [company name] in the same way.”

This example captures the attention of the recruiter by demonstrating value – the recruiter isn’t being forced to read a list of qualifications or generic degrees – instead, they are being given concrete information about how this person could help their company. This will encourage them to click on the resume to find out more about the candidate.

If you don’t have lots of professional experience, you can still make a great impression in your email introduction. The key is to demonstrate value – there’s no use in simply listing your A-levels, as this doesn’t help your candidacy stand out from others who might share the same results.

Instead, make use of the skills you’ve picked up throughout your academic and professional career, tailoring them to suit the job you’re applying for. For example, if you were applying for a job in an online news organisation or social media company, you could use the following example:

Example 2 (student no experience)

“With 2 years working as an editor for my university newspaper [Name], I developed a rich understanding of the editorial process and experienced first-hand the demands of a fast-paced newsroom. During my period as editor, we broke various stories about university staff pay cuts and student living standards, while increasing our online subscriptions by 250%.”

While this example doesn’t demonstrate a professional job history, it shows the positive impact you had in an organisation where you worked, created engagement, and demonstrated initiative. You can apply this to any extra-curricular activity or volunteer program if you don’t have work experience, just make sure to research how this experience will serve you in the role you’re applying for.

Even as a student with no experience, you can still create a powerful email when sending your resume.

Reason for applying

Most companies and recruiters want to know that their employers will be in it for the long-haul: it’s therefore important to come across as both knowledgeable and passionate about the role and the company itself, demonstrating visible enthusiasm.

You can briefly cite the company’s values, the appeal of the job itself, as well as your overall suitability for the role as reasons motivating your application. For example:

“My experience in [field], combined with my alignment with [company’s] values, compel me to apply for this role. I believe that I have both the necessary skillset and personal drive required to succeed in this position.”

“I am putting myself forward for this role as I believe [company] would be an innovative and freethinking place to work, and I believe that I could contribute significantly to its success.”

By speaking to the values of the company, the recruiter will recognise that you either took the time to do your research (which demonstrates initiative and eagerness) or that you’re already familiar with the company – which employers love.

Availability

When it comes to your availability, you want to appear flexible and enthusiastic. Giving a recruiter a list of unavailable dates and times isn’t going to work in your favour here: simply indicate that you’re available at short notice for an interview.

Most recruiters will offer various time slots, so you don’t need to worry about being precise at this point. You can also add a call to action here, directing the recruiter towards your resume. For example:

“ Please find attached a copy of my resume . I am available for an interview at your earliest convenience.”

“I have attached my resume for your consideration, and I am free for an interview at short notice.”

Professional signature

Now that you’ve completed your resume email, you want to give the recruiter several options for getting in touch with you. The best way to do this is to have a professional signature: a professional signature looks like the below examples, and can be added as a footer at the end of all your emails:

Always make sure to use a professional email address. A recruiter is much more likely to take an applicant seriously if they have a professional email, and a lot less likely to reach out to someone asking them to contact them at [email protected].

Related guides: How to write a thank you email after an interview

Example resume emails

Check out some examples of effective emails below for inspiration and guidance:

Customer service

Applying for customer service roles.

This customer service cover letter is short and to-the-point – it quickly delivers a host of reasons why this candidate would be valuable in a customer service role.

See also: sales assistant cover letter example

Applying for finance and accounting roles.

This cover letter outlines the candidate’s finance knowledge, and how they could apply it in the workplace

Applying for graduate/student roles.

Graduate’s cover letters are a little longer than most, as they don’t have as much experience, so need to describe their education and transferable skills.

Applying for sales roles.

This cover letter boasts the candidate’s ability to make sales and drive revenue.

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How To Write A Reference Request Email (With Examples)

• How To Ask For A Letter Of Recommendation
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Find a Job You Really Want In

A good reference can help tremendously when applying for jobs, which is part of why asking for one can be intimidating. As with most business interactions, there’s a formula for writing a reference request email. So long as you follow the proper procedure, the whole process should go smoothly.

Key Takeaways:

It’s important to have the right people down on your reference list.

Always ask before putting someone down as a reference.

Follow up with your reference after getting hired and share your appreciation for what they have done.

Who to ask to be a reference

How to write an email requesting a reference, reference request email example and template, follow up email example, expert opinion, reference request faqs, further reading.

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Who you ask to be a reference should be someone who’s had positive experiences working with you. Requesting a reference requires asking the right person. References are supposed to be a way for the hiring manager to get a window into how you are as an employee. In order for it to be helpful, it needs to be positive and relevant.

When choosing someone to ask for a reference, consider if they’re someone you have:

Worked closely with in a professional setting. Prospective employers want to know how you are in a professional setting. That means that you should select someone who worked alongside you on a regular basis. While it doesn’t have to be specifically in a job setting, they should know how you operate professionally.

Good choices for references include:

Managers or supervisors

• Teachers, professors, or instructors
• Fellow volunteers

Industry colleagues

Liked working with you. While it’s not necessary to be best friends with your potential reference, consider what you’re asking. For one thing, you want them to say positive things about you – and you don’t want them to lie.

Secondly, you’re asking them to take time out of their day in order to help you. Most people won’t have qualms about doing so, as they know how important references are. But if they don’t particularly like you, then it’ll be a chore.

Have time to give a reference. Consider whether or not the person is in a position to give a reference to you. Some companies require a written reference, which can be time-consuming. Others will simply call the references on your application. Either way, though, they will have to devote time and attention to the process.

Remembers you. While you may have had a rapport with a professor you had 10 years ago, they’re likely not an appropriate reference. They may not remember you, and even if they do, chances are your work style has changed drastically since then. Be sure to ask people who know who you are and have worked with your recently.

When writing a reference request email, be sure to use professional language, ask well in advance, and provide all the information they’ll need. While you may be work friends with the person you’re asking, remember that this is a professional communication and should be treated as such.

Here’s how to how to ask for a reference by email:

Request with advanced notice. Life is hectic. Adding on everything that could potentially come with being someone’s reference is no easy choice.

Your reference may need to do anything from a simple phone conversation to writing out a recommendation letter. Be sure to send your request email with ample time for them to decide and prepare for giving you an enthusiastic reference.

Use a professional email format. Even if you know your previous employer very well, it’s best practice to keep a professional email format when sending a recommendation request. This should include:

A direct and simple subject line (]Your Name]-Reference Request)

Your contact details

The recipients contact details

Introduce the situation. After making the initial “hi, how are you” introduction, begin your request. This should bring them up to speed as to why they’re reading your email in the first place.

Explain the position you’re applying for, and that you’re asking their permission to be a reference for you. It should be a polite explanation no longer than a paragraph.

Provide the reason you’re choosing them. The average person will have more than ten jobs throughout their life.

Considering all the professors, supervisors, and mentors you’ve had in your career journey, there has to be a reason you’ve decided on this particular person to use as a reference. Let them know why you think they’re qualified to speak on your skills and work performance.

Provide all information they may need. Before closing your reference request email, make sure that you’ve included everything the referer could possibly need.

Your email should contain:

All your contact details

Your resume

A thank you

You can also send your choice of reference the job description if they agree to help you out. This will ensure that they’re able to discuss your most relevant skills and experiences.

Say thank you. Don’t forget to express gratitude at the end of your message. Being polite and professional will increase the odds that the email’s recipient will act as a positive reference for you.

Follow up . After your contact has accepted your request to be a reference, make sure you follow up accordingly. Let them know what they should be expecting from your potential employer when the deadline is, and how they should prepare your recommendation if they agree to be your reference.

Be prepared if they say no. Chances are that you’ve chosen your referer wisely and they’ll be delighted to help you get a leg up. However, there are circumstances where even an enthusiastic coworker may not be able to find the time to give you a reference.

That means that you should both have a backup plan of someone else to ask, and be prepared to graciously accept a no. besides, if the person you send the reference email to isn’t happy to help you out, you wouldn’t want them as a reference anyway.

Subject Line: Madelynn Smith-Reference Request Madelynn Smith 6701 East Lane Brooklyn, NY , 80907 [email protected] (616)-453-6789 Morgan Jacobs Manager Rhinebeck Steakhouse [email protected] (607)-871-7680 September 13, 2020 Dear Morgan, I hope all is well with you. I am in the process of finding a new job as an assistant manager for a restaurant. I’m reaching out to see if you’d be willing to act as a reference for me while I’m preparing for interviews . I worked under your supervision as a waitress between 2016-2019 at Rhinebeck Steakhouse. Since we worked together closely for three years, I believe you could speak to my customer service growth and food service skills. I’ve attached my updated resume below for your consideration. Thank you for considering my request and for teaching me so much about the restaurant industry. Please let me know if you need any other information. Sincerely, Madelynn Smith [email protected] (616)-453-6789

Subject Line: Reference Request for Ruth Aimes Ruth Aimes 417 Chestnut Ave Austin, TX , 22375 [email protected] (679)-543-4578 Kayla Brennan Animal Welfare Institute [email protected] (504)-233-1123 September 13, 2020 Dear Kayla, How are you? Hope everything is good with the new volunteers. I’d like to ask you to be a reference while applying to new jobs as a veterinary office assistant . Volunteering for the Animal Welfare Institute from 2014-2018 was one of the most impactful experiences of my life. Being the volunteer organizer, I think you got to know me, my passion for animals, and my work habits very well. I believe your reference could greatly increase my chances of getting a position in a veterinary office. This could be a great opportunity to turn my passion into a career. I’ve included a copy of my resume below for your consideration. Thank you for reading this email. Please let me know if there’s anything you need. Sincerely, Ruth Aimes [email protected] (679)-543-4578

Martin Erickson 87 Cherry Rd. Fresno, CA , 87655 [email protected] (543)-223-7698 Tom Williams Williams Designs Co. [email protected] (632)-719-3223 September 13, 2020 Dear Tom, Hope all is well! How’ve you been? I’m in the process of applying to a few different companies as a graphic designer and would be honored if I could use you as a reference with your permission. You were the first person who came to mind when considering references. Working for you for five years between 2014-2019 as a Jr. graphic designer taught me so much about the industry. You know my work, skills, and qualifications more than any boss I’ve ever had. I believe having you speak for me as a reference could land me my next job. I’ve attached an up-to-date resume for you to read over. Thanks again for all your help in my career. Please reach out if you need more information. Sincerely, Martin Erickson [email protected] (543)-223-7698

Fill in the blanks, make some small adjustments to suit your situation, and you’ve got yourself a great reference request email.

Hello [First Name], I hope you’re doing well and everything is great at [where they work or where you know them from]. I’m writing because I’ve been applying for [job title] roles at [company name/company type], and I’d be thrilled if I could put you down as a reference. You came to mind because of [shared professional experience]. Naturally, I thought you’d be a great person to speak to my [skills relevant to the position that the reference has knowledge of]. From my job search experience so far, I see that hiring managers value [key skills, qualifications, and/or responsibilities]. Specifically, I’m hoping that you can speak to my [skills required for the position] and how I stand out from other candidates thanks to my talent for [additional skill]. In particular, I believe that speaking about our work together on [project you worked together on] would be impressive for recruiters. Please let me know if you’re able to act as my reference. If you are, let me know your preferred contact information and method, as well as any other details you need from me. I’ve attached my resume and a few of the job descriptions for you to refer to. If you agree, I believe that [company name(s)] will contact you around [time frame]. No pressure if your schedule is busy or you don’t feel comfortable acting as my reference. Thank you for your time and for considering serving as my reference, and let me know any time I can return the favor. Warm regards, [Your Name]

Martin Erickson 87 Cherry Rd. Fresno, CA, 87655 [email protected] (543)-223-7698 Tom Williams Williams Designs Co. [email protected] (632)-719-3223 September 24, 2020 Dear Tom, I wanted to reach out and share some good news with you. I was offered a job with Brookline Graphic Designs as an associate graphic designer . I can’t thank you enough for all the help you’ve given me during this process. Your enthusiastic reference really made my application stand out from the competition. Please keep in touch and thanks again! Sincerely, Martin Erickson [email protected] (543)-223-7698

Reference Request Email Message

Tracy Kawa CEO Kawa Community Partners Brand Ambassador ASPCC

I always tell my clients to ask for your resume through LinkedIn. The reason why is that you can cut and paste from LinkedIn into any email or letter of reference that you are sending to a prospective employer. You cannot however cut and paste a recommendation that comes in the form of an email into your LinkedIn profile.

Is it okay to ask for a reference by email?

Yes, it’s okay to ask for a reference by email. As long as you keep it professional and follow standard conventions, there’s nothing wrong with using email to approach someone to ask for a reference.

Do prospective employers actually contact references?

Yes, prospective employers actually contact references. While it’s true that employers may not always speak with your references directly, they will most likely email them at the very least.

You should always assume that whoever you submit as a reference will be contacted by employers, so be sure not to use a reference unless you’re sure that they are okay with being contacted.

Can family members be references?

No, family members generally cannot be references. Unless you are specifically asked for personal or character references, employers want references who can inform them about your professional experience and aptitude.

Even if you have family members who work in your field or who you have worked with in the past, it is still best to choose references who do not have a personal connection to you.

Can former employers refuse to give references?

Yes, former employers can refuse to give references. Unless you have some sort of prior agreement in writing for a reference to be given, which is uncommon outside of internships, former employers are under no obligation to provide references.

With this in mind, it’s a good idea to ask for more references than you strictly need, so that you will still have enough even if some refuse or do not respond.

Can I use a stock email to request references?

It isn’t advisable to use a stock email to ask for references. While it can work and save you time, it has an impersonal feel to it that’ll make the person you’re asking less inclined to agree. You are asking the potential referrer for a favor, after all. The more personalized the letter, the better.

In addition, personalizing the letter will make it more likely that the person you’re asking will remember you and working with you. Not everyone is good with names, so referencing the place you worked with them or particular events will be helpful.

How do you provide the referrer with the details they need in the email?

The details that the referrer needs to give you an informed reference should be included in the body of the reference request email – save for your resume. You should mention where you’re applying and for what position, as well as reference the skills or qualities you’d like the referrer to emphasize.

Your resume should also be included in the email – usually as an attachment – so that they can reference it. Adding the job description or a link to it is another excellent idea that gives them more useful information.

Granite State College – How to Ask for a Professional Reference

Business News Daily – Want a Professional Reference? How to Ask and What to Expect

Corporate Finance Institute – Professional References

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Sky Ariella is a professional freelance writer, originally from New York. She has been featured on websites and online magazines covering topics in career, travel, and lifestyle. She received her BA in psychology from Hunter College.

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Tips for Sending an Email to Request a Reference

How to Choose the Best References

Ask for permission from the references, what to include in your email, tips for writing a reference request, reference request email example, remember to follow through.

How you ask for a job reference can be as important as  who you select as a reference for a job . It's important to choose references who can portray your qualifications in the best possible light. You may write a letter or make a phone call, but it’s often most convenient to send an email message to request a recommendation for a job.

You probably know many people who would be willing to act as a reference for you, and it’s a good idea to give some thought as to  who will be the best at endorsing you  for the position for which you're applying. It’s also important to have a  list of references  who will respond to reference requests in a responsive and timely manner.

Professional and employment references  are a good choice, mainly because they have seen you in a corporate or work environment. They can attest to your work skills, and how you interact with colleagues and supervisors. They may even have a contact at your target company.

Of course, there are times, especially when you don't have many professional references, when using a  character or personal reference  might be a good choice. Academic references are also an option to choose.

If you don’t have a lot of experience in your chosen field, or if your last supervisor wasn’t your biggest fan, you may want to seek references from alternative sources. If someone you know personally has a contact at your target company, that can be very useful as well.

After you've narrowed down your list of the best possible references for your job search, it's time to  ask for permission  to include them as references. It’s not a good idea to list someone as a reference on a job application if you haven’t asked them about being a reference for you.

Remember, people are busy, and most of us get tons of emails every day. Make sure the recipient knows this is a priority by utilizing the subject line of your email. Put your name and what you’re asking for in the subject line of the message.

For example, “Subject: Jeff Doe Reference Request” will let the reader know who the message is from and what it is about, which will increase your chances of it being opened and read in a timely manner.

Start with a greeting: Begin your request with a salutation and the person’s name, followed by a comma or semicolon.

Request the reference: On the next line, begin the body of the letter, where you ask for the person to be a reference. This is also where you should mention the nature and duration of your relationship, especially if the contact isn’t one you are frequently in touch with.

Explain the details: You should also provide some details about your job search, such as what the job is, why you’re asking for their endorsement, and how this job is a good career move for you.

Mention attachments: To conclude , mention any additional materials you have attached, such as your resume and a copy of the job description or posting.

Relay your thanks: Be sure to thank them for their time and consideration.

End with a closing and your signature: Your email closing  should be followed by your name and contact information.

Explain why you're writing: When writing to ask someone to provide a recommendation, be sure to reference your connection and explain why you feel they would make an ideal reference.

Include your resume and a job description: Include a copy of your resume and details on the types of jobs you're interested in. This will provide the reference writer with some of the information they need to write an effective recommendation letter for you.

The more information you can give the potential reference, the easier it will be for them to write a compelling letter endorsing your qualifications.

Provide the deadline: If you need the reference by a specific date, be sure to mention It in your email. Give the person you're asking as much notice as possible. It can be time-consuming to write a good reference, and you don't want them to have to rush to get it done.

Include your contact information: Be sure to include your contact information, so they can easily get in touch if they need to ask additional questions. 

Review an example of an email asking for a reference.

Email Requesting a Reference for a Job Example

Subject:  Paul Katcher - Reference Request

I am in the process of seeking a new position as a software architect and am hoping that you will provide a reference for me.

Having worked with you for many years, I believe that you can provide potential employers with information about my skills that will enhance my chances of getting the job.

I have enclosed an updated copy of my resume. Please let me know if there is additional information that you would need to act as a reference on my behalf.

Thank you very much for taking the time to consider my request.

Paul Katcher 555-123-4567 paulk@email.com

People generally like to help others, and showing your appreciation is always important. When someone agrees to give you a reference, make sure you send a thank you message right away.

It’s important to let the people in your network know that you appreciate their support and that you are willing to reciprocate if asked. 

CareerOneStop. " References ." Accessed June 4, 2021.

How to Write a Letter of Recommendation (Examples & Templates)

3 key takeaways

• A letter of recommendation is a formal part of many job applications.
• Effective letters of recommendation follow a structured format (steps below).
• Teal's AI Resume Builder helps you write a keyword-rich resume and cover letter to complement your recommendation letter.

Whether you’re applying to a job, graduate school, or a degree program, there will come a time when you need a letter of recommendation. At such a time, the recommender may ask for your help drafting the letter. 

Or you may be on the other side of the equation. You may need to write a letter of recommendation on someone’s behalf, such as a former employee, a coworker, or a friend.

No matter your situation, this guide helps you understand how to write a letter of recommendation for many different scenarios, plus detailed examples to use as references .

The purpose of a letter of recommendation

A letter of recommendation is a formal written document that discusses a candidate's professional performance, specifically their abilities, character, work ethic, or achievements. It is written by someone who can vouch for you, such as a professional contact. 

It's commonly requested when applying for jobs, educational programs, scholarships, or similar opportunities. It’s intended to help the recipient of the letter evaluate your qualifications.

They are more common in some situations than in others. College applications, on the other hand, typically require one to three letters of recommendation. Job applications typically require a list of references that the hiring manager may call or email, rather than request letters of recommendations.

They are particularly valuable for those who do not have robust resumes or credentials. That said, if you’re just entering the job market—why not consider compiling a recommendation letter straight away? Even if the job application doesn’t specifically ask for one, requesting recommendations can help strengthen your application. 

But here’s the thing: because they’re not as common as other job application documents, not everyone knows how to write an impressive letter of recommendation. In this article you’ll learn how to write an effective letter of recommendation, tailored to your target job. 

Who can write a letter of recommendation

A recommendation letter should be written by someone who can verify your qualifications. Ideally, it comes from a superior rather than a coworker or friend. While you may be tempted to ask a buddy, be aware that the hiring manager may ask you to specify your relationship with the recommender. 

In the workforce, you may want to ask a former manager or supervisor. In an academic setting, you may want to ask a former instructor, teacher, or mentor. In either case, the recommendation should come from someone who knows you in a professional setting and can attest to your work ethic.

For applicants

If you are deciding who to ask for a recommendation letter, consider these factors:

• Is the person relevant to the opportunity you're applying for? For example, if you’re applying to a software engineering internship, can you ask a previous employer who can speak to your performance or a mentor who has guided you through coding challenges?
• How well does the person know you? Someone who can mention real-world examples is better than someone who would provide vague or general feedback. 
• Do you have a positive relationship with this person? Sometimes a letter of recommendation is given in private to the person reviewing the application and you may not get a chance to review it before it's sent. That’s why it’s vital to only ask someone you are confident will provide a positive reference .

Letter of recommendation etiquette

No matter who you choose, always make it as easy as possible for your recommender to write the letter. Be sure to give them ample time to write the letter, such as two week’s notice. 

In addition, you can provide the materials they may need to write a tailored letter for you. For example, you could send them the job post or the organization’s website. Don’t be surprised if the person asks you to create a draft or provide bullet points for the letter. This will help save the recommender the time of researching what to say—then they can simply make edits and give the final send-off.

Want help matching your letter of recommendation to the job post? Teal’s AI-powered Resume Builder Matching Mode pulls key skills from job descriptions to help you easily tailor your letter to the job you’re applying for and an AI achievement generator to summarize your results. 

For the letter writer

If you have been asked to write a letter of recommendation, consider these factors: 

• Has the applicant directly worked with you or for you?
• Is your experience with the application relevant to the opportunity they are applying for? 
• Can you provide an honest and ethical assessment of the individual?
• Can you provide a letter within the stated deadline?

If you can’t provide a positive reference based on experience with the applicant, quickly let them know you can’t fulfill their request so they have time to find someone else. If you can, here's how to do it right:

How to write a letter of recommendation (with specific examples)

While they may vary in type, such as academic, professional, and personal, the structure is standard and straightforward—very similar to a business letter format.

Greeting: A formal salutation. Example: To Whom It May Concern

Introduction: Your name, expertise, and your relationship to the applicant.

Overview: A general summary of the applicant's strengths as you've experienced them.

Example: A story or example that elaborates on one to two traits the applicant possesses.

Close: A summary of why you recommend the applicant.

Signature: Your name, title, signature or e-signature, and contact details 

1. A greeting

Begin the letter with a formal salutation, addressing the recipient if possible. 

Example: Intro

• Dear [Recipient's Name]
• To Whom It May Concern
• Dear Hiring Committee

2. A brief introduction 

Introduce yourself and your relationship to the individual. The first paragraph states why you’re qualified to speak about the person.

Example: Job applicant applying to an associate attorney position

I am writing to offer my enthusiastic endorsement for Breanna Johnson for the position of Associate Attorney at Thompson & Sons Associates Law Firm. During her time as an associate attorney at our firm, I had the privilege of mentoring Breanna and witnessing her growth and dedication firsthand.

3. An overview

The next paragraph provides an overview of the applicant's strengths as you've experienced them. The context will differ depending on whether the letter of recommendation is written for a job, academic, or other opportunity. Take a look at the specific examples below. 

Based on the candidate's skills

If the applicant is applying to a job, you’ll most likely want to discuss their skills and achievements. 

Example: Job applicant applying to a marketing position

During his time at Bright Ideas Inc., Mark consistently demonstrated a rare blend of creativity, strategic thinking, and problem-solving skills that set him apart. His one-of-a-kind marketing campaigns drove considerable results for our clients and garnered praise from our team and stakeholders. 

Want help creating a list of achievements to highlight on your letter of recommendation? Teal’s AI-powered Resume Builder Matching Mode pulls key skills from job descriptions to quickly create metric-rich achievements tailored to the job application, so you stand out from the crowd.

Based on the applicant’s character

Wondering how to write a letter of recommendation for a friend or coworker? In the case that you can’t speak on their skills, you can tailor this section toward the applicant’s personality. This may be considered a character reference letter.

Example: College applicant, written by a friend from school

Throughout our academic journey, Rachel consistently prioritized her studies, earning valedictorian and a spot as the school treasurer. Beyond her academic pursuits, Rachel has always been deeply involved in community service. Whether it was volunteering at the local soup kitchen, participating in school plays, or leading student organizations, Rachel's commitment to making a positive difference in the world has been inspiring.

4. A personal story

This section is intended for the recommender to elaborate on one to two traits of the applicant. This can help hiring managers have a more colorful understanding of your expertise.

It’s important to tailor those traits to the skills needed to land the opportunity. The context will differ depending on whether a recommendation letter is written for a job, academic, or other opportunity. Take a look at the examples below. 

Based on the applicant’s skills

As the writer, you can share an example about a time when the applicant's skills helped the company achieve something or solve a problem.

Example: Job applicant, applying to a recruitment role

Last year, we faced a demanding task: filling a critical position for one of our top clients under tight deadlines. Emily approached this challenge with precision. She conducted extensive research using LinkedIn Recruiter and her networking resources to identify potential candidates. Despite initial hesitations from the hiring manager, Emily confidently advocated for a standout candidate, who was later hired.

Based on the applicant’s academic abilities

Wondering how to write a letter of recommendation for grad school or for college? Use this section to talk about their academic performance.

5. A closing statement 

Conclude with a one- to two-sentence summary on why the person you're recommending would be a good fit for the opportunity.

Example: closing statement

"I am certain she would be a valuable asset for your project."

6. A signature 

As with any letter, you must sign off. Optionally, include contact information for the hiring manager to follow up with you.

Example: Signature

Sincerely, [Your Name, Company, and Title]

Recommendation letter dos and don'ts

Letter of recommendation templates

Below, you’ll find some letter of recommendation examples. Use these letters of recommendation templates as samples to expand upon. Add specific examples, make it your own, and voila!

How to write a letter of recommendation for a student

You may want to write a letter of recommendation for college, grad school, or a student entering an organization. Here’s a letter of recommendation template for that.

Dear Admissions Committee, I am pleased to write this letter of recommendation for [Student's Name], who has applied for admission to your esteemed university. As a [Job Title] at [University Name], I have had the privilege of working closely with [Student's Name] and have been consistently impressed by [his/her/their] dedication, leadership skills, and academic achievements. During [his/her/their] time at [University Name], [Student's Name] pursued a degree in business while actively contributing to campus life through [his/her/their] involvement in [list of extracurricular activities]. Like many students, [Student's Name] faced the daunting task of navigating [his/her/their] academic and career paths. Yet, instead of focusing solely on [his/her/their] own journey, [he/she/they] selflessly volunteered [his/her/their] time to support [his/her/their] peers in doing the same as my career adviser assistant. With [his/her/their] empathetic nature and natural leadership abilities, [he/she/they] became a trusted mentor, helping students discover their strengths, set goals, and develop strategies to achieve them. Whether it was reviewing resumes, conducting mock interviews, or offering advice on internship opportunities, [Student's Name] approached every interaction with enthusiasm and genuine care. I have no doubt that [Student's Name] will continue to excel academically, athletically, and personally at [University Name], and I enthusiastically recommend [him/her/them] for admission to your institution. Please feel free to contact me at [Your Contact Information] if you require any further information or would like to discuss [Student's Name]'s qualifications in more detail. Thank you for considering [Student's Name]'s application. Sincerely, [Your Name] [Your Position] [University Name]

How to write a letter of recommendation for an employee

Dear [Recipient's Name], I am writing to wholeheartedly recommend [Employee's Name] for any future opportunities [he/she/they] may pursue. As [his/her/their] supervisor in the Marketing Department at [Company Name], I have had the privilege of witnessing [his/her/their] exceptional contributions and dedication to our team's success. During [his/her/their] tenure with us, [Employee's Name] played a pivotal role in driving significant improvements in our marketing initiatives. One notable achievement was [specific project or task], which led to an increase in [specific metric, e.g., website traffic, conversion rates, sales revenue] by [percentage or numerical value]. In addition to [his/her/their] remarkable performance in driving results, [Employee's Name] has also been a valued team player, always willing to collaborate and share insights with colleagues. [His/Her/Their] positive attitude, creativity, and willingness to go the extra mile have made [him/her/them] an integral part of our marketing team. I have every confidence that [Employee's Name] will continue to excel in [his/her/their] future endeavors and bring the same level of dedication and expertise to any organization [he/she/they] joins. [He/She/They] has my highest recommendation without reservation. Sincerely, [Your Name] [Your Position] [Company Name]

How to write a letter of recommendation for a teacher

Writing for someone you know a bit more personally? Perhaps it’s a teacher, a coworker, a mentor, or someone you volunteered with? Here’s a letter of recommendation template.

Dear [Recipient's Name], I am writing to wholeheartedly endorse [Teacher's Name] for the prestigious volunteer opportunity to teach abroad with [Organization Name]. As a former student of [his/her/theirs] at [School Name], I owe much of my success to [his/her/their] exceptional teaching and mentorship, which played a pivotal role in shaping my career path and ultimately led me to my current role at the United Nations. Throughout my time in [his/her/their] class, [Teacher's Name] demonstrated an unwavering commitment to excellence in teaching and a genuine passion for empowering [his/her/their] students. [He/She/They] not only imparted knowledge but also instilled in us a sense of curiosity, critical thinking, and a desire to make a positive impact on the world. [Teacher's Name] went above and beyond to nurture my potential and encouraged me to pursue my ambitions, including my desire to work at the United Nations. [His/Her/Their] guidance, support, and encouragement were instrumental in helping me navigate the challenges of pursuing a career in international affairs. I firmly believe that [Teacher's Name] possesses the qualities and expertise necessary to excel as a volunteer teacher abroad with [Organization Name]. [His/Her/Their] passion for education, coupled with [his/her/their] dedication to empowering students and creating positive change, make [him/her/them] an exceptional candidate for this opportunity. Sincerely, [Your Name] [Your Position or Relationship to Teacher]

Dear candidate, you got this 

A good letter of recommendation can make or break a person’s success during their search for the next golden opportunity. Whether you’re drafting one for yourself or writing one on someone’s behalf, following the six steps above will ensure you’ve got a well-structured letter for the application. More importantly, tailor this professional letter to the opportunity at hand, so the receiver of the letter can envision the applicant in the new role. 

To get support writing a tailored recommendation letter that helps you stand out from the crowd, try Teal's AI-powered Resume Builder. Using its AI achievement generator, you can write metric-rich achievements and its Matching Mode helps you target keywords from the job description. It’s exactly what you need to supercharge your resume and letter of recommendation.  Sign up for Teal for free.

Frequently Asked Questions

What makes a strong letter of recommendation.

A strong letter of recommendation is characterized by specific and detailed examples that illustrate the candidate's strengths and abilities. It should be written by someone who knows the applicant well and can provide genuine and enthusiastic praise. A compelling letter also highlights the context of the relationship between the recommender and the candidate, adding credibility to the endorsement. A strong letter of recommendation is well-organized and effectively communicates why the candidate is exceptional and deserving of the opportunity they are seeking.

What should you not include in a letter of recommendation?

When writing a letter of recommendation, it's important to avoid vague or generic statements that do not directly support the candidate's qualifications. Additionally, refrain from making comparisons to other applicants or individuals, as this can detract from the focus on the candidate's unique qualities. Avoid exaggerations that could undermine the credibility of the letter. Lastly, do not include any negative remarks or criticisms that could harm the candidate's prospects.

How do you make a letter of recommendation stand out?

To make a letter of recommendation stand out, focus on highlighting specific achievements and qualities that demonstrate the candidate's  abilities. Use concrete and detailed examples to illustrate the impact of their work or character. Personalize the letter by showcasing your unique perspective and deep understanding of the candidate's strengths. Incorporate specific details about the candidate's skills, accomplishments, and contributions that set them apart from others.

Kaleena Stroud

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NASA’s Voyager 1 Resumes Sending Engineering Updates to Earth

NASA’s Voyager 1 spacecraft is depicted in this artist’s concept traveling through interstellar space, or the space between stars, which it entered in 2012.

After some inventive sleuthing, the mission team can — for the first time in five months — check the health and status of the most distant human-made object in existence.

For the first time since November , NASA’s Voyager 1 spacecraft is returning usable data about the health and status of its onboard engineering systems. The next step is to enable the spacecraft to begin returning science data again. The probe and its twin, Voyager 2, are the only spacecraft to ever fly in interstellar space (the space between stars).

Voyager 1 stopped sending readable science and engineering data back to Earth on Nov. 14, 2023, even though mission controllers could tell the spacecraft was still receiving their commands and otherwise operating normally. In March, the Voyager engineering team at NASA’s Jet Propulsion Laboratory in Southern California confirmed that the issue was tied to one of the spacecraft’s three onboard computers, called the flight data subsystem (FDS). The FDS is responsible for packaging the science and engineering data before it’s sent to Earth.

After receiving data about the health and status of Voyager 1 for the first time in five months, members of the Voyager flight team celebrate in a conference room at NASA’s Jet Propulsion Laboratory on April 20.

The team discovered that a single chip responsible for storing a portion of the FDS memory — including some of the FDS computer’s software code — isn’t working. The loss of that code rendered the science and engineering data unusable. Unable to repair the chip, the team decided to place the affected code elsewhere in the FDS memory. But no single location is large enough to hold the section of code in its entirety.

So they devised a plan to divide the affected code into sections and store those sections in different places in the FDS. To make this plan work, they also needed to adjust those code sections to ensure, for example, that they all still function as a whole. Any references to the location of that code in other parts of the FDS memory needed to be updated as well.

The team started by singling out the code responsible for packaging the spacecraft’s engineering data. They sent it to its new location in the FDS memory on April 18. A radio signal takes about 22 ½ hours to reach Voyager 1, which is over 15 billion miles (24 billion kilometers) from Earth, and another 22 ½ hours for a signal to come back to Earth. When the mission flight team heard back from the spacecraft on April 20, they saw that the modification worked: For the first time in five months, they have been able to check the health and status of the spacecraft.

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During the coming weeks, the team will relocate and adjust the other affected portions of the FDS software. These include the portions that will start returning science data.

Voyager 2 continues to operate normally. Launched over 46 years ago , the twin Voyager spacecraft are the longest-running and most distant spacecraft in history. Before the start of their interstellar exploration, both probes flew by Saturn and Jupiter, and Voyager 2 flew by Uranus and Neptune.

Caltech in Pasadena, California, manages JPL for NASA.

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Calla Cofield

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