how to include salary history in cover letter

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Sample Cover Letter With Salary History

How should you respond when an employer asks you to provide your salary history when you apply for a job? Occasionally, an employer will ask you to include a salary history in your cover letter. A salary history (which is different from a salary requirement ) includes information on what you have earned in past jobs.

Generally, do not share your salary history in a cover letter unless it's requested, with exceptions based on location. In most cases, if an employer asks for this information, you should follow the employer’s directions and provide it if you are in a location where it is legal for a company to ask. However, some cities and states prohibit employers from asking . In that case, you don't need to list it.

There are ways to share your salary history without having to be too specific about what you're currently earning.

Read below for advice on how to share your salary history with an employer. Also see below for a sample cover letter with a salary history included.

Are Questions About Salary Legal?

Keep in mind that, in some locations, it is illegal for employers to ask you anything related to your salary. Therefore, check out your state or city laws before responding.

How to Share Your Salary History

Again, don’t mention your salary history unless asked to. In your cover letter, you want to focus on why you are a good fit for the job, rather than talking about salary. You also don’t want to put yourself in a corner, salary-wise. If you say your current salary, it might be harder to negotiate for better compensation later on.

However, if an employer asks you to include a salary history, there are several options for providing information. You could ignore the request, but employers want job candidates to follow directions. Not answering could lose you a job interview.

Include a Description of Your Salary or a Range

There are a few ways to include this information in your cover letter. One way is to include a sentence that states either a broad description of your salary (for example, “I currently earn in the mid-sixties.”) or a range (for example, “My current salary range is between $40,000 - $50,000”).

You might also add that you are flexible in terms of salary.

List Your Salary History

A more detailed salary history might list your previous two or three jobs, and include the company, job title, and benefits package for each.

Include a Salary History Page

You could also include a separate salary history page along with your cover letter. On the salary history page, you could include the past one, two, or three jobs you have held. List the jobs in reverse chronological order (with the most recent job at the top). For each job, list the company, job title, and salary (before taxes). You can list the salary as a range or a broad amount. Include any bonuses or additional compensation as well.

Sample Cover Letter With Salary History Listed

This is an example of a cover letter with salary history. Download the cover letter template (compatible with Google Docs and Word Online).

Sample Cover Letter With Salary History Listed (Text Version)

Riley Applicant 123 Main Street Anytown, CA 12345 555-555-5555 riley.applicant@email.com

December 15, 2021

Emma Lee Director, Human Resources Acme Nonprofit 123 Business Rd. Business City, NY 54321

Dear Ms. Lee,

I'm writing to express my interest in the Web Content Manager position listed on CareerBuilder.com. I have experience building large, consumer-focused, health-based content sites. While much of my experience has been in the business world, I understand the social value of the non-profit sector and my business experience will be an asset to your organization.

My responsibilities at my current job have included the development and management of the site’s editorial voice and style, the editorial calendar, and the daily content programming and production of the website. In my current and past positions, I have worked closely with health care professionals and medical editors to help them provide the best possible information to a consumer audience of patients. In addition, I have helped physicians learn to utilize their medical content to write user-friendly, readily comprehensible text.

Experience has taught me how to build strong relationships with all departments at an organization. I have the ability to work within a team as well as across teams. I work with web engineers to resolve technical issues and implement technical enhancements, work with the development department to implement design and functional enhancements, and monitor site statistics and conduct search engine optimization. I know my work experience would make me an ideal Web Content Manager at your company.

I am currently earning in the mid-sixties.

Thank you for your consideration. I look forward to hearing from you.

Signature (hard copy letter)

Riley Applicant

AUW. " State and Local Salary History Bans ," Accessed Dec. 14, 2021.

• Career Development

How to Include Salary Expectations in a Cover Letter (+ Examples)

11 min read

Creating the perfect cover letter is one of the most difficult challenges confronting job seekers. That challenge is particularly acute when you’re asked to include information like your anticipated salary requirements. Since you understand that the wrong salary request may reduce your chance of being interviewed, you may struggle to come up with the right number.

The good news is that there are options to help you include salary requirements in your cover letter in a way that won’t get your resume tossed to the side! In this post, we cover:

What is desired salary?

When to include desired salary requirements in a cover letter, how to respond to salary requirements in a cover letter.

How to determine a desired salary to communicate with prospective employers

Desired salary is the salary you’d like to receive in exchange for the work you do for an employer. It’s common for prospective employers to ask you to provide your desired salary on employment applications , in your cover letter, and during job interviews. As such, considering your desired salary early on in the application process will better prepare you for when an employer asks you to provide such information. With that said, having an idea of your desired compensation doesn’t mean you share that information too early in the application process unless you’re asked for it, that is, and ready to do so. 

The first thing to understand is that you don’t want to disclose your salary requirements (or compensation requirements) unless you must. The inclusion of that information can have negative consequences. For example, if your salary requirement is too high, the employer will dismiss your candidacy. On the other hand, if it is too low, you may receive a job offer for a salary that is far less than you deserve.

Still, you will need to include salary requirements in your cover letter if the employer or hiring manager requests it. When job descriptions include specific instructions to provide certain details, you need to follow those directions. Companies that demand desired salary requirements will typically reject your resume during the hiring process if you ignore that instruction. The question is, though, how do you word salary requirements in a cover letter?

If you’re wondering what cover letter salary requirements to include, relax!

There are a number of ways you can handle this challenge. We also have some tips that can help you compose your response to that desired salary question. 

First, though, it’s important to recognize that you can find a whole host of ideas about this topic online. They include everything from helpful sample resumes with salary requirements to salary expectation email sample. We also include some useful examples in our helpful tips section.

Here are the most common tips for including your desired salary expectations in a cover letter:

1. Don’t be direct about your salary requirement, or delay your response 

We don’t recommend this approach, but it does sometimes prove successful: don’t directly answer the question if you’re not ready to answer it. Instead of including desired compensation information in your cover letter, try to downplay its importance.

For example:

“Salary is important, but it’s not the only factor I weigh in my job search efforts. If you conclude that I would be a good fit for the company, I would be more than eager to discuss my desired salary.”

“Salary is a consideration for me, though it’s not the only factor I consider. I would like to learn more about the position and its requirements, as well as the total compensation package, prior to providing my salary expectations.”

As you can see, these are both reasonable responses - but they don’t exactly follow directions. Still, if you’re unsure about the company’s salary policies, are afraid that your expectations might prevent you from getting the job, or you’re unclear of the job requirements and what you believe to be fair because you don’t have enough information, this can be a viable option.

2. Ask questions

This relates a bit to the item above in terms of delaying your response, though it is slightly different in terms of how to do it. You can sometimes stall having to provide salary expectations by asking questions or indicating that you have questions specific to how the organization values the position. Again, this doesn’t exactly follow directions, though it does allow you to find out if your desired salary fits within the budget or range of the position. 

It’s possible that the employer isn’t willing to provide this up front, though in many instances, they will, since it can save both you and the employer a lot of time if you know up front that your desired salary doesn’t fit within the range provided. 

A couple responses that align with this approach might be:

“I’m very interested in the position, though I still have some questions about it and am curious to know how your organization values this position. Can you please provide the salary range for it, so I can ensure that an interview is the best use of our time?”

“I don’t currently have a specific number in mind and would like to better understand how your organization views this position. Are you able to provide budget information for it?”

3. Offer a salary range rather than a hard number

You don’t always have to offer a firm figure for your desired salary. Instead, candidates can include a salary range that allows the employer or hiring manager some latitude with respect to any job and salary offer. For example: 

After reviewing the job posting’s listed responsibilities and considering the true value I can provide to the company, I would ask for an annual salary in the range of $35,000 to $60,000.”

Of course, if you respond with a range, the employer is probably going to try to hire you for the lower amount. Know what you’re worth, but also know what your “walk away” number, or minimum salary, is. 

4. Tell the employer that your desired salary is flexible

In many instances, you can minimize any misunderstandings by stressing that your desired salary is a flexible issue. You can list a number or range and qualify that salary requirements are negotiable. Alternatively, you can avoid hard numbers and simply say that your salary needs are open to negotiation to fit the company’s needs. It’s always a good idea to acknowledge that your flexibility is based on factors related to the position, non-salary compensation, and other benefits. For example:

“I’m seeking a salary range of $45,000 to $52,000. However, I am open to discussing this and can be flexible based on additional considerations, like benefits and non-salary compensation.”

Key Takeaway

When employers ask for your desired salary, use your cover letter to detail your expectations, and always be sure to note that your salary needs are open for negotiation.

How to determine your salary requirements

Now, it’s clear that you do, in some way, need to respond to a request for salary requirements. However, if the instructions are clear that an actual number is necessary, how do you decide what number or range to provide that you’ll feel good about? 

Below are a few considerations to help you determine what to put for your desired salary.

Refer to what you’re currently making

In very rare instances are people looking for positions where they’d make less than they’re currently making. Some exceptions to this might be if you’re changing careers, looking for a lower-level position, or relocating to a market where there’s a lower cost of living. 

Otherwise, most employers appreciate that you’d like to make what you’re currently making or more to change positions and work for their organization. Regardless, you need to get clear as to whether you’re willing to take an offer that falls below your current salary range, and if not, what minimum salary is acceptable to you for the position you’re applying to. 

Do market research 

You don’t want to just pull numbers out of a hat to offer up to an employer. Do an online search to determine what the average salary range is for the position you’re applying to based on education, experience, location, and job duties. Having data also allows you to back your numbers when you share your desired compensation with the prospective employer. 

Use real data from sites like the Bureau of Labor Statistics , PayScale , or Salary.com to discover salary norms around the country. You can also find up-to-date guides for industry-specific sites, such as RigJobs . Those and other sites can provide some indication of the position’s current value in the marketplace. 

Bear in mind that these are generally loose estimates, and you want to consider the other tips in this section before solidifying a range to provide to employers. 

Determine your worth based on experience, education, and training

Experience, education, and training are key factors in determining salary potential. Suppose you currently receive high marks with a salary that falls in the higher part of a range for your current organization. In that case, you’re in a good position to request a high salary level for your next position. 

In other words, if you offer above-average work, you can request an above-average salary. Bear in mind that when you ask for a higher salary, you need to be able to clarify the value you bring to the organization and back up your request with data and proof of the value you add. 

Consider cost of living metrics

Cost of living is an important factor when considering your salary. If you’re relocating to a new location, take a look at the cost of living for that location compared to your current location. In some instances, the cost of living, or COL, might be notably higher, in which case, you’d likely request a higher salary than what you’re currently making. On the other hand, if the cost of living is notably lower, a lower salary than what you’re currently making might be suitable for you. 

Take into account the total compensation and benefits package

Base salary is indeed an important consideration when considering a new position, though there are several other factors many consider. In addition to the desired salary, items like healthcare benefits, time off, flexible schedules, and bonuses play a role in whether someone accepts or declines a job offer. In fact, it’s not uncommon for employees to accept lower pay for a new position if the benefits are better with the new employer. 

When considering your desired compensation, consider what additional items are essential to you, and prioritize them. Then, compare your list to what the prospective employer offers. From there, adjust your desired salary accordingly.  

Sample cover letter with salary requirements

Dear [List full name of recruiter or hiring authority and their title here],

Please consider my enclosed resume and credentials as my application for the [Title of Position Here] position at [Company Name Here]. A review of my qualifications will showcase years of demonstrated work experience providing exceptional office support and ensuring projects are completed on time and with extreme confidentiality. 

These experiences have enabled me to perform scheduling, reception, meeting planning, accounting, data entry and document preparation, while creating a warm, welcoming environment for clients. I am certain that my motivation, academic experience, bilingualism/multilingualism, administrative expertise and professional demeanor will make me an excellent addition to your team as your [Title of Position Here]. 

Other highlights of my career that succeed expectations of [Company Name Here] would be:

Exceptional academic qualifications, including a [Full Degree name from School].

Remarkable ability to retain a large variety of information and interpret it for various publics.

Fluently utilized various computer software programs to expedite work processes, including Microsoft Office: Access, Excel, Word, PowerPoint, and Outlook.

Exercised strong communication and interpersonal skills to formulate good working relationships with all co-workers, vendors, clients and the public.

Provided the highest level of customer service while greeting visitors, communicating with them via telephone and promptly assisting with their needs.

Experienced leading employees, striving to elevate individuals to their greatest potential.

My desired salary for the position is based on the posted job description, my research, and prior salary history. Given the position’s nature and my skills and potential value for the company, I would ask for a salary in the $60,000 to $70,000 range. Of course, the actual salary is open for negotiation, depending on other relevant factors including potential bonus opportunities, career advancement opportunities, or additional benefits.  

My resume will provide additional details concerning my accomplishments. I welcome the opportunity for an interview to discuss the performance you can expect from me.

[Your name]

[Your contact information]

Desired salary: the bottom line

The bottom line is simple: don’t ignore requests from employers for desired salary information. Instead, use your cover letter to convey that information, and try to do it in a way that won’t leave your resume out in the cold. Demonstrate your flexibility and openness to negotiation, even when you’ve listed a clear salary expectation. 

That’s the best way to ensure that your stated salary needs don’t prevent you from getting the interview you deserve.

Does your resume clearly represent the value you add to an organization and the salary you’re worth? Why not submit it for a free resume review and find out?

This article was originally written by Leo Bastone and has been updated by Ronda Suder.

Recommended reading:

How to Write the Best Career Change Cover Letter (+ Examples)

How To Include Willingness to Relocate On Your Resume

Should You Include Salary Requirements on a Resume?

Ronda Suder, Professional Writer

With a drive to foster safety and expand possibilities through writing, performing, and working with others, Ronda brings 25 years of combined experience in HR, recruiting, career advice, communications, mental and behavioral health, and storytelling to her work. She’s a certified career coach and holds a Master’s in Human Resources, a Master’s in Film and Media Production, and a Master’s in Counseling and Development. As a writer, she’s covered topics ranging from finance and rock mining to leadership and internet technology, with a passion for career advice and mental-health-related topics. When she’s not at her computer, Ronda enjoys connecting with others, personal growth and development, spending time with her beloved pooch, and entertainment through movies, television, acting, and other artistic endeavors. You can connect with Ronda on  LinkedIn  and through her  website .

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How to Include Salary History on Resume

Last Updated: March 6, 2024 Approved

This article was co-authored by Amber Leima . Amber Leima is a Resumé Consultant and the Founding Editor of Best Words Editing. She has two decades of experience helping people and companies express their unique value. Amber is a master at drawing out what matters from your personal story and promoting it to optimal effect, crafting beautifully clear resumés and on-point personal branding supported by thoughtfully-structured interview coaching. She holds Master’s and Bachelor’s degrees in English Literature from the University of Sussex, England. Her clients have been hired by their employers of choice, including Amazon, Meta, Microsoft, and PayPal. wikiHow marks an article as reader-approved once it receives enough positive feedback. In this case, 100% of readers who voted found the article helpful, earning it our reader-approved status. This article has been viewed 367,461 times.

Mentioning Your Current Salary in Your Resume

Include a “Salary History” section at the bottom of your resume. List the salary range for your last several jobs without inflating it, rounded to the nearest $5,000 or $10,000 (for example, “I made $45,000–$60,000 at my last 3 jobs.”). State your desired salary as a range, too.

Including Your Salary History or Requirement

• For instance, if you made $34,500, $46,000, and $51,000 in your last three jobs, you could write, "I have made $35,000 to $50,000 in my last three jobs." [4] X Research source

• When create a salary requirement, look at job listings that have salaries on them in your industry; look for similar level positions with your education and experience. That process will help give you an idea of a range, if you don't already know. You can also use salary surveys to help you. Don't forget, salaries vary by location, as cost of living will make salaries higher in some areas than in others.
• One reason to look for positions similar to your education and experience is that you can ask for more money if you have more experience or more education than other candidates. For example, if you have a master's degree, you can ask for more money than if you have a bachelor's degree.
• Don't add benefits and bonuses into the salary. The salary requirement range should be just your base salary. [7] X Research source

• In your cover letter, include it near the end of your letter.
• On the resume, you can add it as a section under your experience.

Understanding the Salary History and Requirement

• Essentially, you want to sell them on your services and skills before you tell them how much you want them to pay you.

• When using this approach, you can show how your salary has increased for each job by putting a starting salary and an ending salary. That way, you show your salary progression.

Expert Q&A

You might also like.

• ↑ Amber Leima. Resumé Consultant. Expert Interview. 18 March 2022.
• ↑ http://theundercoverrecruiter.com/salary-requirements-resume/

About This Article

To include salary history on your resume, list your salary history as a range as opposed to including the exact amount you made at each of your previous jobs. For example, you could write something like, "I have made $35,000 to $50,000 in my last three jobs." Just make sure you don't lie and inflate your salary since some companies will check with past employers. Also, only include your salary history if the company explicitly asks for it. If they don't, you should leave it off your resume. To learn how to include your salary requirement on a resume, scroll down! Did this summary help you? Yes No

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How to write salary history

This is how you can list your salary history on your resume (+ template).

When you apply to a company, they may ask you to include salary history in your application. In order to receive an invitation to interview, you should comply with this request.

It’s best to include this information directly on your resume or – in a few cases – create an extra page with the salary history and send it to the potential employer along with your cover letter and resume. In this article, we’ll go into detail about how you can proceed when asked for your salary history, several ways and examples to write it all down, and conclude with a sample template!

What should you say when asked for a salary history?

If you are requested to attach your salary history to your resume, always be honest. This is because potential employers might also inquire about your salary from previous employers. However, you are not required to disclose your previous salary. You can also decide not to disclose your entire salary history, but you can instead use phrases such as “I currently earn $85,000 and would like to discuss with you what I am aiming for in my next position.”

How is the salary history different from a salary requirement?

A salary demand is the amount of compensation that a person requests for accepting a potential job. It may be based on past salary history, work experience, skills, or industry. Sometimes an employer will ask you to provide a salary history instead of – or in addition to – your compensation request. The salary history is a paragraph that lists your past earnings. The difference between these two statements is that the salary history indicates what you actually earned in your previous job. Your salary requirement indicates what you would like to earn in your next job.

Is it legal for employers to ask about salary?

In some cities and states, employers are prohibited from asking job applicants about salary or are allowed only with restrictions. These include: Alabama, California, Colorado, Connecticut, Delaware, Hawaii, Illinois, Maine, Massachusetts, New Jersey, New York, Oregon, Puerto Rico, Vermont, and Washington. Tip : You might have to do some research on your city before including your salary information on your resume.

Why do prospective employers ask for a salary history?

The reasons why they want to know the salary are generally the following:

• They want to determine your market value. This will allow the employer to better assess your experience and the value you bring to the table.
• They want to make sure your expectations match their budget for the position. You may be overqualified if your last salary is significantly higher than what your new employer can pay.
• The employer wants to set a reasonable amount for the position. If many applicants quote more than the employer originally estimated, they may need to increase their offer.

💡 Tips for writing your salary history

Before you include your annual salary for the position in your job application, you may want to consider these tips:

➜ You do not have to provide exact figures – a range will suffice.

Companies ask for salary history to know approximately how much you have earned and to determine if it is possible for the company to pay you that amount or more.

➜ Do not state your monthly salary, but your annual salary.

State your annual remuneration which is available to you before taxes.

➜ Mention your salary history only briefly.

It’s best to include the salary history on your resume under Work Experience . A short paragraph on how much you earned is sufficient.

➜ Mention the benefits you received in addition to your previous salary.

If you received any perks in previous positions, such as insurance, paid vacation, work from home, or transportation to and from work, you should mention it.

➜ Do not re-state your salary history.

If you have already mentioned your salary history in your cover letter, do not mention it again in your resume. Tip : Always include the remuneration history on your resume and not the cover letter.

➜ Do not include salary history on a separate sheet.

This is a very important tip : It may prove detrimental if you include your salary history separately. That’s because the recruiter might notice the document right away and look at it first – and if you’ve been paid too much, you’re immediately out of the game. Without the HR department having taken a single look at your qualifications.

How do you write salary?

Now that you know the best ways to include your salary history in a resume, there are several steps on how to include salary as a candidate to the employer:

1. Specify a range

It’s best to give a general range for your most recent jobs, which can be rounded up to the nearest $5,000 or $10,000.

2. Choose cover letter or resume

You can include salary history in the cover letter or resume. In the cover letter, you should include it at the end of the letter. In the resume, you can include it in a section under Work Experience .

3. Include a note about your flexibility

Are you willing to accept a little less for certain benefits? Point out that you would first like to talk about the job as a whole and that your previous pay is not set in stone.

4. State the salary range on your resume wisely

Only include a salary range if the company specifically requests it. Otherwise, you don’t have to talk about salary history in your resume.

5. Be sure to provide full disclosure

Show the progression of your salary for each position by providing a starting pay and a final pay. This way, you also show how your wage has evolved.

💡 Tips on how much of your salary history you want to share with your prospective employer

• Use general terms, such as “My current salary is in the mid-seventies.”
• Show that you have accomplished enough to earn a raise by citing a compensation increase over the course of your current or previous job: “I started my job at $50,000 and now make $70,000.”
• Include anything you received in addition to your base pay, such as tips or regular bonuses. Example: “I currently earn a base salary of $70,000 plus an average quarterly bonus of $3,500.”

Salary history example

If the employer requires you to include a remuneration statement, you could – for example – present the salary like this:

Digital Marketing Manager

• Start Date: …
• End Date: …
• Annual Salary: $45,000

Social Media Coordinator

• Annual Salary: $50,000

Salary history template

A salary history includes your job title, the name of each company you worked for, and the gross pay you earned while working for that employer. You can therefore present annual salary this way:

First name, last name

Street, house number

City, state, postal code

Marketing Manager

Los Angeles, CA

06/19 – Current

Annual Salary: $68,000 plus benefits.

Marketing Coordinator

12/15 – 06/19

Annual Salary: $52,000 plus benefits

Social Media Assistant

Atlanta, GA

06/12 – 12/15

Annual Salary: $31,000 plus benefits

Different companies pay attention to different elements on a resume. Some companies look at salary history and compensation expectations, while others don’t focus on that as much. Therefore, find out what you need to include in your resume. If your resume is incomplete and not detailed enough, it will be rejected immediately. Always remember that the pay you received in your last job doesn’t have to have anything to do with the salary you will get in your next job. As mentioned earlier, many employers just want to get an idea of what you are currently worth on the market and if they even have the budget to hire you.

Frequently asked questions about Salary History

The salary history should be included on your resume – but only, for example, if someone at the company you are applying to asks for it.

You don’t want to state exactly what you earn. The pay you provide in your application should be a range.

We advise you not to mention your salary history directly (unless you are asked about it). This is because it could give employers the impression that money is the most important thing to you in a job.

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How to Include Your Salary Requirements in a Cover Letter: With Examples and a Template

Should you Include Salary Requirements in a Cover Letter

How to calculate your salary requirements, how to include salary requirements in a cover letter, example sentences of including salary requirements in a cover letter, where to add a paragraph like this, salary requirements in a cover letter - takeaways.

Quick Answer: When a job posting specifically requests salary requirements, it's important to include a realistic number in your cover letter. Research the industry, your skills and experience levels, and comparable salaries on sites such as Salary.com and Glassdoor. Consider using a range instead of a specific number, and indicate that your expectations are negotiable and flexible. Remember, keep your requirements in line with the job's expectations and don't ask for too little or too much.

Know what you want, need or expect in terms of pay from your next job?

We’re going to dig deep into how you can include your salary requirements in a cover letter in a professional way without going too high or low, and without sounding pushy!

You may be asking yourself why companies sometimes ask applicants to include their salary expectations in a cover letter. Basically, it’s a first step in narrowing down the applicant field.

Employers can make sure they don’t waste time reaching out to candidates whose expectations don't fit with the salary range they have set for the position.

Sometimes, though, it can feel a little awkward or intimidating to throw a number out to a prospective employer.

But it’s actually really easy to include a strong salary expectation that will make you seem knowledgeable, confident, and will get you what you deserve, as one extra part of writing a great cover letter .

In this article, we’ll go over:

• Whether you even should include salary requirements in a cover letter
• And of course, how to include your salary requirements in a cover letter when you need to

We’ve also included examples of how you can include your salary requirement in your cover letter, and we have 500+ great cover letter examples and templates you can use to write a cover letter that will land you that job.

First off, if a job application doesn’t ask you to include salary information, then don’t. It could undermine your application.

For example, if you request too high a salary, the employer may immediately set your application aside. On the flip side, if you ask for too low a salary, you may lose out on earnings they would have otherwise paid you.

Salary discussions often come up in interviews anyhow, so if they don’t ask in advance, wait for that. Of course, that means you should still be prepared to answer the question, and any other common tricky ones that come up.

But, if the job posting or application specifies that they want you to include a salary requirement, be sure that you do ( unless you live somewhere where questions like that are prohibited ).

In the case, you’re in a position that you are expected to include a salary requirement. You’ll want to do some research on the industry and take an honest look at your skills and experience to come up with a fair and reasonable number that will work for both parties.

A good first step is to check the average salaries for your industry. There are a few good websites that can help you with this.

Salary.com is maybe the most popular salary-specific job site. It lists every position in a field with free salary info, and they include cost-of-living calculators, comparison tools, lists of benefits, and even negotiation tips.

Glassdoor gives users the opportunity to read company reviews based on employee feedback. This tool is great because instead of general industry info, you can do a salary search for a specific company and position - giving you a real insider edge.

Indeed is a really popular job posting aggregator that also has a salary search tool . Here you can use keywords in your search, on top of job titles.

Some other options that include salary info, cost of living calculators, and/or other help in finding out what salary to expect are SalaryList , Salary Expert , and for Americans, the Bureau of Labor Statistics can help.

Remember, no matter how specific or general the website you’re looking at is, what you’re getting from them is info based on other workers.  So, you should also consider specific things about yourself that could influence your salary, like:

Your education is an important determinant of pay. An applicant with a bachelor’s degree should expect a lower starting salary compared to someone with a master’s or a doctorate.  The more relevant education you have, the higher you can expect to fall in the salary range for a job.

Do consider the relevance of your education -  a degree in Sports Medicine doesn’t have much impact in an accounting firm, but a Forensic Accounting degree, or an MBA in Accounting obviously do! You’d likely see a higher starting wage with the latter two as a result.

Location and cost of living

Different places have different costs of living - we know rents in Manhattan are going to be higher than in Boise, Idaho for a comparable apartment! But the costs of transportation, food, entertainment, and everything else varies from one city to another.

Because of that, employers know and compensate people differently depending on where they’re expected to work. So take into account where the job is located when you’re considering the salary.

Look at your work history. If you have a lot of experience in the company’s industry and operations, you can usually expect higher compensation than someone with little or no experience.

Look back on your work and experience history though, and you may be able to find great transferable skills, or performance results that apply to the new job.

Courses/certifications

Having specific professional certifications and licenses means you can ask for higher salaries, in the same way that education affects your value as an employee. Since you’ve put time into your professional development, an employer would be interested in offering you a greater salary for the value you bring and add to their team.

If you’re a candidate with an in-demand skill, you can consider asking for a higher salary. For example, if you’re applying for a UX design job in Germany, and you speak English and German (and/or other languages in the region) you’d have applicable skills and can ask to be compensated accordingly.

Personal situation

When it comes down to it, you also have to think about what you need or would accept for a job, too. No matter what the average is, consider your personal expenses and expectations.

If you need a certain amount to live and for your savings target, you may need to ask for that amount, because it’s not going to be a good fit long-term if you can’t pay your bills! Likewise, if it’s a dream job, and you don’t have other financial commitments, you may decide to strategically undercut the expected rate to get your foot in the door.

Other considerations

• Consider that to move to another company, you’d expect a pay rise.
• Switching jobs can be inherently risky, and it’s not unusual for a candidate to ask for a pay raise when switching from one company to another doing the same job. Asking for more helps mitigate the risk.
• Consider additional benefits a company would offer/provide.
• Not every company has the same benefits, and some benefits packages outweigh lower wages.  Consider health plans, pension/savings plans, cost of living increases, annual technology or professional development grants, or any other non-salary additional benefit a company provides as part of the total package.
• Consider mentioning your range
• Given all the variables we’ve just covered, it can sometimes be hard to come up with just the right amount.  In this case, it’s a good idea to consider mentioning a salary range, instead of one firm number.

Has the employer asked for you to use a specific format? If so, follow their instructions.

If they haven’t specified that they want your salary requirement in a specific format, then you have a few options open to you.

Use a salary range

When you include your salary requirements in a cover letter, consider phrasing it as a salary range instead of an absolute number. You can say something like, “My salary requirement is in the $50,000-60,000 range.”

While this doesn't give the employer an exact figure, it gives them an idea of what you hope to earn. That way, you and the employer have some flexibility to move forward with, and you can avoid being dismissed for asking for too much or too little.

When using a range, still make sure the high and low figures are realistic based on your experience, the position, your industry and the other considerations we talked about.

Tell the employer your salary requirements are negotiable

Another good idea is to tell the employer you’re willing to negotiate your salary based on their budget, the specific requirements of the job, and other compensation considerations like benefits. This is vague, so it may not satisfy their question entirely, but it addresses it, and opens the door to move forward.

Say that you're flexible

This is something you should always do. Whether you provide a salary range or include a definite figure, you should include a sentence letting the employer know that your salary requirements are flexible.

This way, if your ask is out of their range, they may still bring you in for an interview instead of casting your application aside.  Saying this also means you can talk about the salary more once you have a better idea of the company and their expectations from the interview process.

Writing a cover letter can be tricky.  There are a lot of considerations about their design , their general format , the best outline to use , and even how to start writing and how to close them.

Including a salary requirement adds another complication that you might struggle with. The examples below should give you an idea of how you might tackle it in your specific case.

Example 1 - Firm Number

Based on my qualifications, professional results, certifications, and the range of duties and responsibilities of the role, my salary requirement is $75,000 per year. Please note that I am, however, flexible and willing to negotiate based on your budget, requirements, and the complete compensation package being offered. I would be happy to further discuss my salary requirements once I have a better picture of the offer, your position, as well as the potential for career advancement.

Example 2 - Salary Range

As per your request, I would like to suggest a salary in the range of $75,000 to $90,000. My requested salary is based on my previous salary history, the posted job description, my direct and related experience, and my research on the typical compensation for this role in the industry. As you’ll see in my resume, I have put many years into my education and regularly take classes and certifications to continue my professional development, and I feel I would add great value to your team. Please bear in mind that the actual salary we might agree on is also negotiable based on other relevant factors such as professional development opportunities, employee benefits, and career advancement.

Example 3 - Salary Range

With regard to your request for a desired salary, and based on the listed job duties and responsibilities, I would like to suggest compensation in the $40,000-$50,000 range. I base this on having researched the salaries for comparable roles in the industry, considering my academic qualifications living, and bearing in mind the cost of living in Portland. I would be happy to further discuss this, and would be willing to negotiate this salary based on any further information you can provide about the role and compensation.

Example 4 - Firm Number Briefly

My salary requirement is $85,000, which is comparable with the average compensation for a professional with my level of experience in the local market. My salary expectation is flexible, depending on other benefits you can provide such as career advancement, bonuses, and your overall compensation package.

Example 5 - Salary Range Briefly

Per your request, based on the posted job description, my credentials, and industry research, an acceptable salary range for this role is $75,000-$80,000. My salary requirements are negotiable, depending on the opportunities to earn bonuses, career advancement, and professional development.

If you’re asked, including your salary requirement is just one of several things you should be sure to include in your cover letter. The general structure we recommend doesn’t typically include this item.

So where should you add the salary requirement?

Our recommendation is that your cover letter include an introduction, and two body paragraphs explaining why you’re the perfect candidate for the job and why you are a good fit for the company.

We’d say you should include the salary requirement at this point -  either as short a standalone paragraph, or as part of your closing call to action paragraph. Take a look at our cover letter examples and templates if you want to get a better idea of exactly what this structure looks like and where to add the salary expectation.

You can also use our cover letter builder to be sure you’re putting together the best possible cover letter to land your next job.

• If they don’t ask, then you shouldn’t ask!
• Thoroughly research your desired rate of pay.
• Use sentences such as "My salary expectation is flexible depending upon the overall compensation package and additional benefits such as opportunities for advancement.," or "Per your request, given my qualifications and achievements, my salary requirement is $X0,000(-$X0,000).
• Always state your compensation requirements are flexible or negotiable.
• Include your salary requirement just before or as part of your closing call to action paragraph.

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2 Sample Salary History Templates for Job Seekers

Many companies will ask you to include salary history on your job application. Though not the most ethical practice , you can do nothing but follow their directives ( unless you want to risk that they won’t invite you for an interview, for not following instructions, or for submitting an incomplete job application ).

You can either include the information directly on your resume (at the end of the document, in a special section), or you can create a separate page for the salary history, and submit it together with your resume and cover letter . We prepared for you a standard template as well as some more creative forms of demonstrating how much you have earned in various stages of your career.

Table of Contents

Two things to remember regarding your salary history

Before you start to copy, paste, and enter information into our layout, try to remember a couple of things:

• You should be honest with them . The amount of money you earned before has nothing to do with the salary you can get in your new job. It is not uncommon to see someone earning $50,000 annually, though they were earning just $30,000 a year ago. Such things do happen and there is no reason why it could not happen to you as well.
• Employers should feel that the salary is not the most important thing for you . You should somehow mention it either on your cover letter, or on your resume. At least you should not mention anything that would indicate that money play the prime in your mind, and you do not think about anything else when choosing your job.

Okay, let’s have a look at the templates!

Template of a simple salary history list, attached to your job application

Your Name Your Address Your Cell Phone Number Your Email

Salary History

Position 1 (the most recent) Name of the employer (address or website can be included, looks more genuine) Duration Annual Salary

Position 2 Name of the employer Duration Annual salary

Martin Jones 3333/222 Kensignton Road, 12021 New York City, NY 339494993284 [email protected] Salary history Marketing Manager ATCT Ltd. (atctltd.com) 12/3/08 – Present Annual Salary: $45,000

This is the most simple salary history template that provides an employer with all information they may need. However, if you want to be more creative , or if you are applying for a position where attention to detail matters , you can use a different template, sharing more details with the employers. For example:

Marketing Manager ATCT Ltd. (atctltd.com) 12/3/08 – Present Starting annual salary: $38,000 Current annual salary: $45,000 Reason for raise : Achievements in marketing department Reference: Martin Eagelson, Marketing Director, 0029339293

Special Tip : You can download the template in PDF, and directly fill in your details:

Mentioning salary directly on your resume -good, or bad practice?

Some job seekers prefer to include information about their salaries directly on their resume, in the working experience section . However, we do not recommend you to follow this procedure .

It may give the employer a false impression that the salary is the most important thing for you, and therefore you mention it on your resume (so the employers can see how much you earned, and they won’t offer you less).

As a rule of a thumb you should avoid talking (or writing) about your salary, unless they explicitly ask you to talk about it.

Conclusion and next steps

Just like your past failures in job interviews have nothing to do with your chances to succeed in the next meeting with the employer, the salary you got in your last job has nothing to do with the salary you will get in your next one.

Do not make things even more complicated as they already are . If employer asks you to include salary history on your resume, follow their instructions. Use one of our templates, and do not worry much about the numbers.

Write the truth, show them your cards, and get ready for the interview– the ultimate challenge . We at Interview Penguin would love to help you with your interview preparation:

• Fifteen most common interview questions – Test the waters, learn what matters for the interviewers and how to answer the most common questions.
• How to nail an interview – Ten tips that should help you to nail your job interview.
• Salary negotiation tips – Basic rules you should remember when negotiating a salary in a job interview.
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How to Include Salary Requirements in Your Cover Letter (With Examples)

Introduction.

Incorporating salary requirements in a cover letter can be a delicate task. It's essential to communicate your salary expectations to potential employers while remaining open to negotiation and demonstrating your worth. The importance of addressing salary requirements when requested by an employer cannot be overstated, as not doing so could lead to negative consequences. This article will guide you through the process of researching industry standards, calculating a fair salary range, and effectively incorporating your salary expectations into your cover letter. We'll also provide practical examples and tips to help you navigate this important aspect of the job application process.

When to Include Salary Requirements in a Cover Letter

Knowing when to include salary requirements in your cover letter is crucial to avoid appearing uncooperative or uninformed. It's generally appropriate to include salary requirements in your cover letter when:

• An employer explicitly requests salary requirements.
• You're applying for positions with publicly disclosed salary ranges.
• The job posting or application instructions mention salary requirements.
• You have a strong understanding of the industry and role-specific salary norms.

However, be aware of the risks associated with mentioning salary requirements when not requested. Doing so can come across as presumptuous and may harm your chances of securing an interview.

Researching Industry Standards

Understanding industry standards for salary is essential when determining your expectations and negotiating with potential employers. To research industry standards, consider the following factors:

• The specific role and its responsibilities.
• The industry in which you'll be working.
• The geographic location of the job.

Leverage your professional network to gather salary information and use online resources like SalaryExpert to research salary ranges. Staying up-to-date with industry trends and changes can help you make informed decisions about your salary expectations.

Calculating a Fair Salary Range

A fair salary range should be calculated based on various factors, including your experience, education, and the job's location. To determine a fair salary range, consider the following:

• Evaluate your experience and skills.
• Factor in your level of education.
• Consider the geographic location of the job.
• Assess the desirability of your skillset.
• Review any professional certifications and licenses you possess.

By taking these factors into account, you can develop a salary range that accurately reflects your worth and aligns with industry standards.

Options for Including Salary Requirements in a Cover Letter

There are several methods to include salary requirements in a cover letter, each with its unique benefits and drawbacks:

• Including a salary range: Providing a range allows you to communicate your expectations while demonstrating flexibility. For example, "Based on my research and experience, I'm seeking a salary in the range of $50,000 to $60,000."
• Stating your salary requirements are negotiable: This approach signals your willingness to work with the employer to find a mutually agreeable salary. For instance, "I'm open to discussing my salary requirements and am confident that we can arrive at a fair compensation package."
• Mentioning your flexibility regarding compensation: Expressing flexibility shows that you're open to considering various forms of compensation, such as bonuses, equity, or additional benefits. Example: "While base salary is important, I'm also interested in the overall compensation package, including benefits and potential for growth."
• Answering the salary question indirectly: Instead of providing a specific figure or range, you can discuss your salary expectations in relation to industry standards or your previous compensation. For example, "I'm seeking a competitive salary that aligns with industry benchmarks and reflects my experience and skills."
• Providing a specific salary figure based on research: If you're confident in your research and the value you bring, you can state a specific salary figure. Example: "Based on my research and experience, I believe a fair salary for this position would be $55,000."

Examples of Including Salary Requirements in a Cover Letter

Practical examples can help illustrate the different methods of incorporating salary requirements in a cover letter:

Example 1: Including a salary range "I have researched the industry and, considering my experience and skillset, I am seeking a salary in the range of $50,000 to $60,000." Example 2: Stating salary requirements are negotiable "While I do have a desired salary in mind, I am open to discussing my salary requirements and am confident that we can arrive at a fair compensation package." Example 3: Mentioning flexibility regarding compensation "While base salary is important to me, I am also interested in the overall compensation package, including benefits and potential for growth within the company." Example 4: Answering the salary question indirectly "I'm seeking a competitive salary that aligns with industry benchmarks and reflects my experience and skills. I am confident that we can find a mutually agreeable compensation package." Example 5: Providing a specific salary figure "Based on my research and experience, I believe a fair salary for this position would be $55,000."

Tips for Successfully Incorporating Salary Requirements

Successfully incorporating salary requirements in a cover letter involves careful research, clear communication, and a willingness to remain flexible. To effectively include your salary requirements, consider the following tips:

• Conduct thorough research on industry standards and salary ranges. Use resources like SalaryExpert to gather data on salary ranges and industry norms.
• Be clear and concise in your communication. Clearly state your salary expectations while remaining open to negotiation.
• Demonstrate your value and worth without appearing inflexible. Highlight your skills, experience, and education to justify your salary expectations.
• Be prepared to discuss and negotiate salary requirements during the interview process. Practice discussing your salary expectations and be ready to provide evidence to support your desired compensation.
• Maintain a positive and professional tone when discussing salary expectations. Show that you're open to finding a fair and mutually agreeable compensation package.

Incorporating salary requirements in a cover letter can be a delicate task, but by following this step-by-step guide and incorporating practical examples, you can effectively communicate your salary expectations to potential employers. Remember the importance of addressing salary requirements when requested, conducting thorough research to understand industry norms, and calculating a fair salary range based on your experience, education, and the job's location. Additionally, clear communication and flexibility in salary negotiations play a crucial role in securing a job with a fair salary. By mastering these skills and crafting a well-written cover letter, you'll be better prepared to navigate the job market and land a position that meets your financial and professional goals.

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How To Include Salary Requirements In A Cover Letter (With Examples)

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When you apply for a job, you may be asked about your salary requirements . Answering this question correctly is crucial. If you ask for an amount that is too high, you may be priced out of an interview or job offer . If you ask for an amount that is too low, you will find yourself boxed into a less than preferable salary.

We will go over why employers ask for salary requirements, when to include them, and how you should do it to help you get your desired salary.

Key Takeaways:

Salary requirements should appear at the end of the cover letter , but only when asked.

Provide a range when possible and a specific amount only when necessary.

Base your salary requirement on online research that includes industry standards, cost of living, and your educational/professional experience.

Salary requirements help an employer budget for a new hire.

What Are Salary Requirements?

Why do employers ask for salary requirements, when to include salary requirements and compensation in a cover letter, how to provide your salary requirements, example cover letter with salary requirements, how to calculate a fair salary range, final thoughts.

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A salary requirement is an amount you determine you would like to be paid. As an applicant, it also reveals to your employer important information about you. When you make a salary requirement, you should base it on your prior salary, skills/experience, and the cost of living in the area you will work.

The salary requirement can be listed as a specific amount or as a range. This depends on what your employer specifies in their inquiry. They may also ask for a salary history , which would be listing your past salaries and benefits from previous employers. It is essential to note the distinction between a salary requirement, which is something you are asking for, and a salary history, which is something you have received.

You should know that some states limit what companies can inquire about your salary history. Look up what your state’s laws are before you provide a salary history.

There are many reasons why an employer may ask for a salary requirement.

To fit their budget. Generally, the employer has a budgeted amount they can offer. If your salary requirement is too high, they will likely hesitate to give you an offer unless you are an exceptional candidate.

To see how you value yourself. A salary requirement reveals a lot about you. This will let them know if you are aware of how your skills and experience match up to the position. With this in mind, the employer can then go ahead and filter out candidates who seem outside their price range or show an inability to understand their professional value.

To see if you are at the right level for the position. If your salary is on the lower end of what they have budgeted, it could mean that you have a lower experience than what the job requires. And if you have over, it may mean you are overqualified.

Salary requirements. An employer may ask you to provide a salary requirement in your cover letter . Only include salary requirements if the application requires one. There is no reason to offer it unsolicited, as it could either remove you from consideration or else commit you to a salary you later might regret.

Do not ignore the request to provide a salary requirement. Always follow directions during an application. If you do not, then the employer may worry about your ability to follow directions in the future and reject your application .

Note if the employer asks for a specific salary amount. If you have the option, it is better to provide a range of desired salaries. This helps increase your chances that your salary requirement will be within an amount agreeable to the employer.

Compensation. Compensation needs, like salary requirements, may be asked on your application. Your employer will ask what non-monetary expectations you have for the position. This includes benefits such as healthcare, vacation time/paid time off , retirement plans such as a 401k, childcare, maternity leave, employee recreational activities, tuition reimbursement , and travel assistance.

Like salary requirements, you should only mention your compensation needs if you are asked. In your cover letter, prioritize your compensation and list as few as possible. Again, you do not want to box yourself in during the application process. Pick benefits that are immediately important to you, such as healthcare , and leave the rest for the interview .

Once you have determined your salary requirements, you should place them in your cover letter’s final paragraph. Keep this section short. You do not want it to distract from your cover letter’s overall message , which should highlight why you are a great fit for the position.

There are three options you can take when including a salary requirement in your cover letter:

Provide a specific amount. If the application asks for a specific salary amount, then you should comply and provide one. Failing to do so may be interpreted as an inability or unwillingness to follow directions, which should be avoided.

When you pick a specific amount, you need to balance the highest amount for you with what you think is a fair amount to ask for. Research the position and industry standards and balance with your own needs. As always, show a willingness to be flexible.

With my experience, I will be a great project manager who combines empathy with results. My salary requirement is $91,050. I can be flexible and am willing to negotiate this requirement.

Provide a range. If the application asks for a salary requirement but does not specify the amount, this is your best option. It allows for the greatest flexibility in negotiations and provides you with the best chance of landing your desired amount.

Like a specific amount, base your salary range off of the industry norms and your skill set, along with your needs and cost of living expenses.

With my experience, I will be a great project manager who combines empathy with results. My salary requirement is in the $90,000 to $100,000 range. I can be flexible and am willing to negotiate this requirement.

Avoid providing an amount. This is the last resort option if you are either uncomfortable or unwilling to discuss salary requirements. In such an instance, you should still show that you are willing to be flexible. Keep it short and honest.

I do not wish to discuss my salary requirements at this time. However, I would be willing and flexible to discuss it at a further date.

It is imperative to mention that you are flexible, and your requirements are negotiable. You want to show that you are open to compromise. If you keep your options open, then the employer will see you can work towards a mutual goal. Negotiability also helps if your salary range falls outside the employer’s budgeted offer.

To the Hiring Representative, I am applying for the project manager position at United Group. I have several years of project management experience, and I think it would be a great fit at United Group. In my past experience with Divided Inc., I effectively led teams that constructed user interfaces for our company’s web and mobile apps. My responsibilities included investigating software issues and developing new infrastructure based on pioneering tech trends. A lot of this work involved independent project management as well as collaboration with other team members. During my time as a project manager at Divided, Inc., I was able to develop my communication skills and specialize in task management using video conferencing software. This became particularly useful as we began work remotely as an organization. During this time, I also liaised with research institutions and became familiar with prototype development. Due to my knowledge, I have been asked to train other team members and have been entrusted to lead lectures for several other partner organizations. With my experience, I will be a great project manager who combines empathy with results. My salary requirement is in the $90,000 to $100,000 range. I can be flexible and am willing to negotiate this requirement. Please consider my application. I would love the opportunity to further discuss my skills and career goals. Thank you , Alex Smith

There are several factors to consider when you calculate your salary requirements. If you decide to provide a range, make sure it is fair. This means it is something you and your potential employer can agree on. Make it an amount you would be happy to receive and one that would not remove you from consideration.

Research the industry standard for the position. Go online and look up the average salary for the type of job you are applying to. Resources like Payscale , Salary.com , and the Bureau of Labor Statistics are excellent for determining your professional worth. You may find a range or only a single amount. If you do find a single amount, consider that your midpoint for your range.

Know your experience and skill set. If you have a lot of experience or a high level of demand for your skills, you need to base your salary range on the higher end of the industry standard. Conversely, if you are new to a position , you must approach your requirement from the lower end.

Consider your education and training. If you come from a higher education background or carry relevant certifications, you can make your requirements higher than the average range.

Consider the cost of living. Your salary requirements should, in part, be based on the geographic location of where you work. If a city, such as New York , has a higher cost of living than, say, Omaha , then you again will want to ask for a higher than average salary to meet your basic needs.

Make your range reasonable. It does not do you any good to ask for a salary in such a large range that the information is relevant. For example, you would say your requirements are between $40,000 and $100,000 even if the average salary is $70,000. Try to make your range within 20 to 30 percent of the midrange.

Your salary requirement is part of the more extensive dialogue you may have with a potential employer. Do not be afraid to stand up for your needs but also be reasonable in your expectations. By following these tips, you should be able to do just that.

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Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.

Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.

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Salary History: What to Do When You’re Asked for It

Mike Simpson 0 Comments

By Mike Simpson

When it comes to uncomfortable interview questions, it’s hard to beat anything that asks about salary history. Usually, talking about pay is a bit taboo. Add to that the fact that prospective employers might try to use it against you, and the situation can feel a whole lot worse.

It’s normal for candidates to have trouble navigating salary history questions. Luckily, there are some approaches that can make it easier, as well as some legal protections that might work in your favor.

So, if you’re launching a job search and want to be ready to discuss (or avoid talking about) your past compensation, here’s what you need to know.

What Is a Salary History as It Pertains to the Job Search?

In the simplest sense, a salary history is a document that outlines how much your past employers paid you. Usually, it includes only a few details, including the company name, job title, and pay rate, either as an annual salary or hourly rate.

At times, a salary history may also include details about the benefits or perks you received. When approached that way, the document gives a better overview of your total compensation.

Now, your pay history isn’t the same thing as a salary requirement. If you’re asked, “ What is your desired salary ?” or “ What are your salary expectations ?” the hiring manager is trying to learn more about what you think is fair compensation for the role you’re trying to land, not details about what you made before.

Usually, there are two moments when a company might ask for your salary history. One, they might request it as part of the application process. Two, they may want that information after you’ve interviewed, especially if they are considering extending a job offer.

Why would a hiring manager ask about your previous compensation? Well, for a few reasons.

One of the biggest motivators is figuring out if what they are able to pay for the job aligns with your expectations. In the end, hiring managers don’t want to move forward with candidates who would never accept the job because the salary doesn’t make sense for them. So, they ask for compensation histories to see where you stand.

Another reason is that they are trying to learn more about what other companies offer for specific skills. It’s sort of like covert research. If an employer isn’t sure their salaries are in line with area norms, a salary history can help them figure it out.

Finally, a hiring manager may dig into your past pay to get leverage. When it comes time for the salary negotiation , knowing how much you used to earn works in the hiring manager’s favor. If you made far less than other people in the field, it could give them a chance to lowball you.

In some cases, the hiring manager may bet that by offering you a pay rate that’s a bit above what you made in your last job – even if it’s below the going average for the role – you’ll think it’s a good deal. If so, they get the skills they want for a bargain price.

Want to avoid getting lowballed? Then do your research. If you know what the average person doing that job in your area earns, you can counter an unreasonable offer. Plus, it helps you see what you’re worth, ensuring you can avoid bad deals.

Is It Legal?

Many candidates have heard about salary history bans. So, there’s a good chance you are wondering, “Is it legal for a hiring manager or company to ask about past pay?”

Well, whether it’s legal depends on where the company operates and where you live. In total, there are 19 states that ban the practice to some level, including:

• Connecticut
• Massachusetts
• North Carolina
• Pennsylvania

It’s also illegal in Puerto Rico. Plus, there are 19 city or county bans that bar the practice, at least to a degree. These include:

• Albany County, New York
• Atlanta, Georgia
• Chicago, Illinois
• Cincinnati, Ohio
• Columbia, South Carolina
• Jackson, Mississippi
• Kansas City, Missouri
• Louisville, Kentucky
• Montgomery County, Maryland
• New Orleans, Louisiana
• New York, New York
• Philadelphia, Pennsylvania
• Pittsburg, Pennsylvania
• Richland County, South Carolina
• Salt Lake City, Utah
• San Francisco, California
• Suffolk County, New York
• Toledo, Ohio
• Westchester County, New York

The exact nature of the laws does vary. However, most focus on ensuring candidates aren’t forced to provide salary histories in most situations. If you’re in one of the areas above, then you’ll want to review your local legislation to see what protections are available.

It’s also important to note that there are two states that have laws that make banning salary history questions illegal. Both Michigan and Wisconsin have legislation that explicitly states salary history requests by private employers can’t be prohibited at the local government level.

All other states have no formal legislation dictating whether companies can ask about salary history. As a result, it isn’t illegal for them to request details about your past compensation.

Now, it’s important to note that many people don’t believe that asking about past salaries is fair or “right,” even in areas where it’s legal. Some argue that it’s used to perpetuate discriminatory practices or keep pay gaps in place.

Think about it like this; if your first job came with lower pay due to something discriminatory, you aren’t just stuck with a below-average salary then. Every salary you were offered after that position – if it was based on the pay you received before it – would also be behind. You’d essentially never escape the impact of the pay at that first job.

That point is actually the reason many places decided to enact laws against requesting salary histories. The hope was to avoid long-term pay discrimination, ensuring everyone was able to get back onto a level playing field no matter what happened salary-wise at a past job.

How to Handle a Salary History Request

Figuring out how to handle a salary history request can seem difficult. Luckily, it doesn’t have to be. If a hiring manager is asking for this information, here’s a step-by-step guide on how to approach the situation.

1. Review Local Law

Before you do anything, spend a little time reviewing local laws in your area and the company’s location about salary history requests. Why? Because there’s a chance that asking about your past compensation is illegal, and you won’t have to answer.

In some cases, this can be a little complex, especially if you work remotely and are considering out-of-state employers. Which laws apply (and which ones don’t) can be hard to figure out. However, it’s better to check it out in advance.

2. Review the Job Description

If your salary is requested as part of your application, take a close look at the job ad to see if it’s mandatory. If it is, you may have to submit one to be considered. Otherwise, it might look like you didn’t follow directions, allowing the hiring manager to discard your resume right away.

Essentially, in this case, avoiding the situation might not be possible. However, that doesn’t mean you can’t provide it strategically. How do you do that? Keep reading to find out.

3. Attempt to Pivot

In some cases, you won’t be asked for your salary history until you’re well into the hiring process. If the hiring manager asks for one during your interview or in a follow-up email, you may be able to sidestep the situation.

For example, if you’ve done some research and know what a fair pay rate for the job you want to secure looks like, you can use that information to your advantage. When they ask for a salary history, you can try to shift the conversation by focusing on what pay rate you’re after.

Something like, “I generally treat my past salary information as confidential. However, after some research, I’ve determined that a salary of $X to $X is typically for the role you’re filling, my skill set, and my experience level, and I would be comfortable in that range” could work.

Alternatively, you could try to be future-focused, replying with, “I feel that it’s best to focus on this opportunity over past positions. Every job is unique, so fair compensation in one role may not align with another. I would love to discuss this more once I’ve had a chance to learn more about the role.”

Now, this approach isn’t guaranteed to work. However, it does give you some potential chances to avoid the topic.

4. When They Insist

If the hiring manager insists on a salary history, then you have two choices. One, you can consider it a dealbreaker and remove yourself from contention. Two, you can provide an overview of your past compensation.

Which path is right for you is a personal decision. Only you know what you’re comfortable sharing, so go with that way.

5. Figure Out the Numbers

If you’ve decided that providing a salary history is in your best interest, always start with your pre-tax pay. After that, you may actually have a few options available.

If you worked in one position and secured raises while there, you can present a range that showcases that growth, or focus on the ending number. You can also provide precise figures or round off to the nearest $500 or $1,000.

One option is to keep it as open as possible. For example, if you’re annual salary was $74,000, you could call it “mid-seventies.”

Which option is best may depend on your unique situation. Just make sure that you’re reasonably accurate. Employers do verify salaries. If you’re way off base and they find out, you can probably kiss the job goodbye.

6. Create Your Salary History

Once you’ve settled on some numbers, you can create your salary history. In most cases, this will be a separate document, similar to how you treat a professional references list. That way, you can add it to an application when the need arises or provide it separately if it’s requested later in the process.

Salary History Template

If you need to create a salary history, using a simple template can be the easiest way to go. Here’s one you can use to create the document:

(Your Name])

(Your Address as Listed on Page One of Your Resume)

(Your Phone Number)

(Your Email Address)

Salary History (as a Section Heading)

(Job Title )

(Company Name)

(Start Date – End Date)

Salary: (Pay Rate or Range)

If you have more positions to include, repeat the information for each one. That keeps everything consistent and clear.

You do have the option of including additional details, such as information about bonuses or benefits. If that’s the case, you can use this approach for each job:

Annual Bonuses: (Bonus Amount or Range)

Benefits: (Either the Value or an Overview of the Benefits Package)

At times, the extra information can work in your favor, especially if you took a lower salary because the bonuses and benefits were high-value. It shows that your total compensation was far more than your pay rate, and that may help you when it comes time to negotiate.

Putting It All Together

Ultimately, providing a salary history can be nerve-racking. But, with the information above, you can navigate the situation properly and successfully.

Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com.

His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others.

Learn more about The Interview Guys on our About Us page .

About The Author

Mike simpson.

Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com. His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others. Learn more about The Interview Guys on our About Us page .

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How to Write Salary Requirements in a Job Application

The negative effects of quitting a job, when asked what is your desired salary on a job application what should i put.

• How to Write a Retroactive Employment Contract
• Can a Prospective Employer Ask for a Proof of Income?

When applying for a job, many employers request that you include a salary history. This information helps the employer determine whether or not you are likely to be satisfied with the pay being offered for the position. It also helps him to determine how much pay to offer you, should he decide to hire you. Offering too many details about salary history can hinder your ability to negotiate a higher salary. However, if salary negotiation is not a concern, feel free to be as detailed as possible with your history.

Don't ignore the request for a salary history. Many employers specifically state in the job posting that if you neglect to follow instructions your application/resume will not be considered.

Provide the salary history in your cover letter. For example, include a brief sentence that says “My salary history ranges from $10 an hour to $25 hour." You don't have to go into detail about which job paid how much. This salary history sentence lets the employer now how expensive it may be to hire you.

Attach a separate “salary history” sheet to your application/resume. On this sheet, be as detailed as possible. State the company name, your starting salary and your ending salary. Do this for each job listed on your resume.

Provide a ballpark range when listing your salary history if you don't want to state your exact salary. For example, if you earned $45,000 per year with a company, simply state that your salary was in the mid-$40,000 range.

• Quintessential Careers: Responding to Requests for Salary Requirements or Salary Histories
• Creating Prints: Should You Provide a Salary History?

Faizah Imani, an educator, minister and published author, has worked with clients such as Harrison House Author, Thomas Weeks III, Candle Of Prayer Company and "Truth & Church Magazine." Her dossier includes JaZaMM WebDesigns, assistant high-school band director, district manager for the Clarion Ledger and event coordinator for the Vicksburg Convention Center.

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Land your dream job, should you disclose your salary history in a cover letter.

An  oldie-but-goodie  for Throwback Thursday.

When applying for a job, it’s important to follow the instructions listed in the job posting. But recently, a reader at Ask a Manager posed a question about a potential employer’s request  that candidates include a full salary history  in their cover letters, not just salary expectations:

"I am applying for a position with a nonprofit that has requested me to include my salary history along with my resume and cover letter (emailed to a “[email protected]” mailbox). While I am not a fan of providing that information, I am willing to do so but am unsure how to in my cover letter. It feels awkward to add “at my last position(s) I was making $XXX” and then add my closing contact me line. Any suggestions on how to include this and how far back I need to go?"

Alison Green—the manager behind Ask a Manager—was quite frustrated with the fact that the organization asked for salary history in the first place as she believes this kind of information is private and shouldn’t factor into the compensation an organization might offer. She advised the job applicant to address the request but phrase it more in terms of salary expectations, rather than a job-by-job history.

On the other hand, career website Wetfeet suggests including your salary history as it can demonstrate how your salaries (and you!) have progressed. They also suggest that if you’re concerned that by bringing up your salary history you’ll get paid less than you’d like, be sure to include your salary expectations.

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by Kimberly Maul

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How To Write A Cover Letter With Salary Requirements

Including your salary requirement in a cover letter can be tricky. You want to make sure that you are asking for a fair wage, but you don’t want to price yourself out of a job before you even have the chance to interview. In this guide, we will walk you through the process of including your salary requirement in a cover letter, and give you some tips on how to negotiate once an offer is made. Let’s get started!

Why do Employers ask for Salary Requirements?

Employers ask for salary requirements as a way to screen candidates. They want to make sure that they are not wasting their time interviewing someone who is asking for too much or too little money. It is also a way to gauge whether or not you are serious about the job. If you are not willing to disclose your salary requirements, the employer may think that you are not serious about the job or that you are trying to hide something.

When to Include Salary Requirement in a Cover Letter?

If the job posting asks for salary requirements, you will need to include them in your cover letter. Make sure that you address the requirement in the first paragraph of your letter, and be as specific as possible.

For example, if the job posting says “salary requirements must be included,” you might write something like this: “I am looking for a position that pays between $60,000 and $70,000 per year.”

This shows that you have done your research on the market rate for the position and that you are reasonable in your expectations. If you are unsure of what to write, or how specific to be, err on the side of caution and give a range rather than a specific number.

However, if the job posting or application does not specifically ask for salary requirements, you should not include them. This can be a red flag to employers, and may even disqualify you from consideration.

How to Include Salary Requirement in a Cover Letter

There is no one formula for “How to include a salary requirement in a cover letter”. However, there are a few things that you can do to make sure that you are putting your best foot forward. Here are a few of the most common options:

1. In the Opening Paragraph.

If the job posting asks for salary requirements to be included, you will need to address this in the first paragraph of your cover letter. Be as specific as possible, and make sure that you are within the range that you are comfortable with.

Here are a few examples of How to include your Salary in the opening paragraph:

• “I am looking for a position that pays between $60,000 and $70,000 per year.”
• “My current salary is $75,000 per year, and I am looking for a position that pays in the same range.”
• “I am open to discussing salary requirements after the initial interview.”

Remember, if you are unsure of what to write, or how specific to be, it is always better to err on the side of caution and give a range rather than a specific number.

2. As a range.

If you are unsure of what to ask for, or you want to leave room for negotiation, you can give a range rather than a specific number. This shows that you have done your research on the market rate for the position and that you are reasonable in your expectations.

Here are a few examples of How to include a Salary as a Range

• “I am looking for a salary in the $60,000 – $70,000 range.”
• “I am comfortable with a salary between $60,000 and $70,000.”
• “I am open to negotiating a salary within the $60,000 – $70,000

3. Say Salary Requirements Are Negotiable.

If you want to be a little more coy, you can say that your salary requirements are negotiable. This shows the employer that you are interested in the job and that you are flexible when it comes to money. However, make sure that you have a number in mind that you would be comfortable with, just in case they decide to take you up on your offer.

Here are a few examples of How to inform your potential employer that your salary requirements are negotiable.

• “I am open to negotiating a salary within the $60,000 – $70,000 range.”
• “My salary requirements are negotiable.”
• “I am comfortable with a range of $60,000 to $70,000.”
• “I would be willing to negotiate salary within the $60,000 – $70,000 range.”

4. State That You’re Flexible.

If you want the job, and you are willing to be flexible with your salary requirements, you can state this outright in your cover letter. This shows that you are interested in the position and that you are willing to work with them on salary.

Here are a few examples of how you can state that you are flexible with your salary requirements:

• “I am willing to be flexible with my salary requirements.”
• “I am open to negotiating my salary.”
• “I am flexible with my salary requirements.”

Remember, if you are going to take this approach, you need to have a range in mind that you are comfortable with so that you don’t end up getting low-balled.

Salary Requirements in a Cover Letter Example

Here is an example of how to include your salary requirements in a cover letter. This person is looking for a Marketing Manager position that pays between $90,000 and $100,000 per year:

Salary Requirements in Cover Letter Example (Text Version) Hello Hiring Manager, I am a Marketing Manager with 5+ years of experience leading the marketing campaigns for several notable companies. My skills lie in planning and executing marketing strategies, as well as developing high-performance teams that deliver results. I have a proven track record for increasing profits and brand awareness for a wide range of companies. I am also confident that I am a great fit for the position and would love to be a part of your team. In regards to salary, I am looking for a position that pays between $90,000 and $100,000 per year. My passion is coordinating teams to achieve marketing goals. I have a keen eye for detail and work hard to ensure that every aspect of the campaign is completed on time and within budget. I also thrive on collaborating with multiple departments to provide exceptional service to customers. You can find my resume attached, along with references from my past managers who sing my praises! Please feel free to contact me at [phone number] or via email at [email address]. Thank you for your consideration! Sincerely, Your Name

Tips for including your desired salary expectations in a cover letter

There are a few other things to keep in mind when it comes to including salary requirements in your cover letter.

• First, make sure that you are using the same format as the job posting. If it asks for salary requirements to be included in the body of the email, make sure that you include them in the body of your cover letter.
• Second, if you are including a range, make sure that it is a reasonable range. Don’t ask for too much, or you will risk being passed over, but don’t ask for too little either, or you will not be taken seriously.
• Finally, if you are unsure of what to include, or how specific to be, it is always better to err on the side of caution and give a range rather than a specific number. This will show the employer that you have done your research and that you are reasonable in your expectations.

FAQ’s

What should you do if an employer asks for your salary requirements.

If an employer asks for your salary requirements, be honest and give them a range that you are comfortable with. If you have no idea what a fair wage is, look up salaries for similar positions in your area and use that as a starting point. Remember that you can always negotiate once an offer is made, so don’t feel like you have to give your bottom line right away.

Should I disclose my previous salary history?

Some job applications will ask for your previous salary history. This is different than disclosing your salary requirements, and you are not obligated to share this information. disclosing your salary history can work against you, as it can lower your asking wage. If an employer asks for this information, you can simply say that you are not comfortable sharing that information.

How to figure out a fair salary range?

If you are unsure of what to ask for, or how to figure out a fair salary range, there are a few things you can do. First, look up salaries for similar positions in your area. This will give you a good starting point as to what people are earning in your field. You can also use online salary calculators, like the one at payscale.com. These calculators will take into account your experience, education, and location to give you a more customized salary range.

When it comes to negotiating your salary, always remember that you have the upper hand. The employer wants you, and they will likely be willing to negotiate to get you on board. Stay confident, and don’t be afraid to ask for more money.

Key Takeaways

In a nutshell, it’s really simple to state compensation needs in a cover letter once you’ve discovered the secret. Let’s take a look at some key takeaways on How to mention salary requirements in a cover letter

• Don’t include your Salary if you are not asked for by the Employer in the Job Description.
• Research the market rate for the position and state that you are reasonable in your expectations.
• Include a salary range if you want to be more specific.
• Say that your salary requirements are negotiable.
• State outright that you are flexible with your salary requirements.
• Use sentences such as “I am open to discussing salary requirements after the initial interview” or “I am willing to be flexible with my salary requirements.”

Including salary requirements in your cover letter can be a tricky business. But, if you follow these tips, you will be sure to make the best impression possible. Good luck!

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