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How to write a great cover letter in 2024: tips and structure

A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.

Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.

Here’s everything you need to know about how to write a cover letter — and a great one, at that.

What is a cover letter and why does it matter?

A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.

An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.

Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .

What 3 things should you include in a cover letter?

A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:

1. Personalization

Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.

2. Highlight relevant achievements and skills

Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.

3. Show enthusiasm and fit

Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.

What do hiring managers look for in a cover letter?

Employers look for several key elements in a cover letter. These include:

Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.

Clear and concise writing

A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.

Demonstrated knowledge of the company

Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.

Achievements and accomplishments

Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.

Enthusiasm and motivation

Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.

Professionalism

A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.

How do you structure a cover letter?

A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:

Contact information

Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.

Employer's contact information

Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.

Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.

Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.

How to write a good cover letter (with examples)

The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.

Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.

1. Add a header and contact information

While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:

• Pronouns (optional)
• Location (optional)
• Email address
• Phone number (optional)
• Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)

You can pull this information directly from your CV. Put it together, and it will look something like this:

Christopher Pike

San Francisco, California

[email protected]

Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:

Warm regards,

Catherine Janeway

Bloomington, Indiana

[email protected]

(555) 999 - 2222

2. Include a personal greeting

Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”

Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.

Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.

Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.

3. Draw them in with an opening story

The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing. 

There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.

Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.

Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:

“Dear Mr. John Doe,

Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.

My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”

4. Emphasize why you’re best for the job

Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.

Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.

Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:

• They want someone who can write social media posts and blog content on tight deadlines
• They value collaboration and input from every team member
• They need a planner who can come up with strong PR strategies

Highlight how you fulfill these requirements:

“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.

Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”

5. End with a strong closing paragraph and sign off gracefully

Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.

You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.

When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”

Here’s a strong closing statement for you to consider:

“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.

Tips to write a great cover letter that compliments your resume

When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:

• Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
• Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
• Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
• Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
• Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
• Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
• Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
• Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
• Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
• Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
• Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
• Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
• Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
• Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
• Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.

Common cover letter writing FAQs

How long should a cover letter be.

A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.

Should I include personal information in a cover letter?

While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.

Can I use the same cover letter for multiple job applications?

While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.

Do I need to address my cover letter to a specific person?

Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."

Should I include references in my cover letter?

It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.

It’s time to start writing your stand-out cover letter

The hardest part of writing is getting started. 

Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started. 

There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role. 

Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.

If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.

Understand Yourself Better:

Big 5 Personality Test

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

3 cover letter examples to help you catch a hiring manager’s attention

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How to Write a Cover Letter [Full Guide & Examples for 2024]

After weeks of heavy job searching, you’re almost there!

You’ve perfected your resume.

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send in your application and call it a day, you remember that you need to write a cover letter too.

So now, you’re stuck staring at a blank page, wondering where to start...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think. 

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

We're going to cover:

What Is a Cover Letter?

• How to Write the Perfect Cover Letter, Step by Step
• 15+ Job-Winning Cover Letter Examples

Let’s get started.

A cover letter is a document that you submit as part of your job application, alongside your resume or CV.

The purpose of a cover letter is to introduce you and briefly summarize your professional background. On average, it should be around 250 to 400 words long .

A good cover letter is supposed to impress the hiring manager and convince them you’re worth interviewing as a candidate.

So, how can your cover letter achieve this?

First of all, it should complement your resume, not copy it. Your cover letter is your chance to elaborate on important achievements, skills, or anything else that your resume doesn’t give you the space to cover. 

For example, if you have an employment gap on your resume, the cover letter is a great place to explain why it happened and how it helped you grow as a person. 

If this is your first time writing a cover letter, writing about yourself might seem complicated. But don’t worry—you don’t need to be super creative or even a good writer .

All you have to do is follow this tried and tested cover letter structure:

• Header. Add all the necessary contact information at the top of your cover letter.
• Formal greeting. Choose an appropriate way to greet your target audience.
• Introduction. Introduce yourself in the opening paragraph and explain your interest in the role.
• Body. Elaborate on why you’re the best candidate for the job and a good match for the company. Focus on “selling” your skills, achievements, and relevant professional experiences.
• Conclusion. Summarize your key points and wrap it up professionally.

Now, let’s take a look at an example of a cover letter that follows our structure perfectly:

New to cover letter writing? Give our cover letter video a watch before diving into the article!

When Should You Write a Cover Letter?

You should always include a cover letter in your job application, even if the hiring manager never reads it. Submitting a cover letter is as important as submitting a resume if you want to look like a serious candidate.

If the employer requests a cover letter as part of the screening process, not sending one is a huge red flag and will probably get your application tossed into the “no” pile immediately.

On the other hand, if the job advertisement doesn’t require a cover letter from the candidates, adding one shows you went the extra mile.

Putting in the effort to write a cover letter can set you apart from other candidates with similar professional experience and skills, and it could even sway the hiring manager to call you for an interview if you do it right.

Need to write a letter to help get you into a good school or volunteer program? Check out our guide to learn how to write a motivation letter !

How to Write the Perfect Cover Letter

Now that you know what a cover letter is, it’s time to learn how to write one!

We’ll go through the process in detail, step by step.

#1. Choose the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, stylish template?

Just choose one of our hand-picked cover letter templates , and you’ll be all set in no time!

As a bonus, our intuitive AI will even give you suggestions on how to improve your cover letter as you write it. You’ll have the perfect cover letter done in minutes!

#2. Put Contact Information in the Header

As with a resume, it’s important to start your cover letter with your contact details at the top. These should be in your cover letter’s header, separated neatly from the bulk of your text.

Here, you want to include all the essential contact information , including:

• Full Name. Your first and last name should stand out at the top.
• Job Title. Match the professional title underneath your name to the exact job title of the position you’re applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role you’re after helps things go smoother.
• Email Address. Always use a professional and easy-to-spell email address. Ideally, it should combine your first and last names.
• Phone Number. Add a number where the hiring manager can easily reach you.
• Location. Add your city and state/country, no need for more details.
• Relevant Links (optional). You can add links to websites or social media profiles that are relevant to your field. Examples include a LinkedIn profile , Github, or an online portfolio.

Then it’s time to add the recipient’s contact details, such as:

• Hiring Manager's Name. If you can find the name of the hiring manager, add it.
• Hiring Manager's Title. While there’s no harm in writing “hiring manager,” if they’re the head of the department, we recommend you use that title accordingly.
• Company Name. Make sure to write the name of the company you're applying to.
• Location. The city and state/country are usually enough information here, too.
• Date of Writing (Optional). You can include the date you wrote your cover letter for an extra professional touch.

#3. Address the Hiring Manager

Once you’ve properly listed all the contact information, it’s time to start writing the content of the cover letter.

The first thing you need to do here is to address your cover letter directly to the hiring manager.

In fact, you want to address the hiring manager personally .

Forget the old “Dear Sir or Madam” or the impersonal “To Whom It May Concern.” You want to give your future boss a good impression and show them that you did your research before sending in your application.

No one wants to hire a job seeker who just spams 20+ companies and hopes something sticks with their generic approach

So, how do you find out who’s the hiring manager?

First, check the job ad. The hiring manager’s name might be listed somewhere in it.

If that doesn’t work, check the company’s LinkedIn page. You just need to look up the head of the relevant department you’re applying to, and you’re all set.

For example, if you’re applying for the position of Communication Specialist at Novorésumé. The hiring manager is probably the Head of Communications or the Chief Communications Officer.

Here’s what you should look for on LinkedIn:

And there you go! You have your hiring manager.

But let’s say you’re applying for a position as a server . In that case, you’d be looking for the “restaurant manager” or “food and beverage manager.”

If the results don’t come up with anything, try checking out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Make sure to address them as Mr. or Ms., followed by their last name. If you’re not sure about their gender or marital status, you can just stick to their full name, like so:

• Dear Mr. Kurtuy,
• Dear Andrei Kurtuy,

But what if you still can’t find the hiring manager’s name, no matter where you look?

No worries. You can direct your cover letter to the company, department, or team as a whole, or just skip the hiring manager’s name.

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• Dear [Department] Team
• Dear [Company Name]

Are you applying for a research position? Learn how to write an academic personal statement .

#4. Write an Eye-Catching Introduction

First impressions matter, especially when it comes to your job search.

Hiring managers get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The biggest problem with most opening paragraphs is that they’re usually extremely generic. Here’s an example:

• My name is Jonathan, and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a Sales Manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say anything except the fact that you’ve worked the job before.

And do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start with some of your top achievements to grab the reader’s attention. And to get the point across, the achievements should be as relevant as possible to the position.

Your opening paragraph should also show the hiring manager a bit about why you want this specific job. For example, mention how the job relates to your plans for the future or how it can help you grow professionally. This will show the hiring manager that you’re not just applying left and right—you’re actually enthusiastic about getting this particular role.

Now, let’s make our previous example shine:

Dear Mr. Smith,

My name’s Michael, and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked as a Sales Representative with Company X, another fin-tech company , for 3+ years, where I generated an average of $30,000+ in sales per month and beat the KPIs by around 40%. I believe that my previous industry experience, passion for finance , and excellence in sales make me the right candidate for the job.

The second candidate starts with what they can do for the company in the future and immediately lists an impressive and relevant achievement. Since they’re experienced in the same industry and interested in finance, the hiring manager can see they’re not just a random applicant.

From this introduction, it’s safe to say that the hiring manager would read the rest of this candidate’s cover letter.

#5. Use the Cover Letter Body for Details

The next part of your cover letter is where you can go into detail about what sets you apart as a qualified candidate for the job.

The main thing you need to remember here is that you shouldn’t make it all about yourself . Your cover letter is supposed to show the hiring manager how you relate to the job and the company you’re applying to.

No matter how cool you make yourself sound in your cover letter, if you don’t tailor it to match what the hiring manager is looking for, you’re not getting an interview.

To get this right, use the job ad as a reference when writing your cover letter. Make sure to highlight skills and achievements that match the job requirements, and you’re good to go.

Since this part of your cover letter is by far the longest, you should split it into at least two paragraphs.

Here’s what each paragraph should cover:

Explain Why You’re the Perfect Candidate for the Role

Before you can show the hiring manager that you’re exactly what they’ve been looking for, you need to know what it is they’re looking for.

Start by doing a bit of research. Learn what the most important skills and responsibilities of the role are according to the job ad, and focus on any relevant experience you have that matches them.

For example, if you’re applying for the position of a Facebook Advertiser. The top requirements on the job ad are:

• Experience managing a Facebook ad budget of $10,000+ / month
• Some skills in advertising on other platforms (Google Search + Twitter)
• Excellent copywriting skills

So, in the body of your cover letter, you need to show how you meet these requirements. Here’s an example of what that can look like:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $40,000+ . As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. I created the ad copy and images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

Our example addresses all the necessary requirements and shows off the candidate’s relevant skills.

Are you a student applying for your first internship? Learn how to write an internship cover letter with our dedicated guide.

Explain Why You’re a Good Fit for the Company

As skilled and experienced as you may be, that’s not all the hiring manager is looking for.

They also want someone who’s a good fit for their company and who actually wants to work there.

Employees who don’t fit in with the company culture are likely to quit sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary , so hiring managers vet candidates very carefully to avoid this scenario.

So, you have to convince the hiring manager that you’re passionate about working with them.

Start by doing some research about the company. You want to know things like:

• What’s the company’s business model?
• What’s the company’s product or service? Have you used it?
• What’s the company’s culture like?

Chances are, you’ll find all the information you need either on the company website or on job-search websites like Jobscan or Glassdoor.

Then, pick your favorite thing about the company and talk about it in your cover letter.

But don’t just describe the company in its own words just to flatter them. Be super specific—the hiring manager can see through any fluff.

For example, if you’re passionate about their product and you like the company’s culture of innovation and independent work model, you can write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features, such as Made-Up-Feature #1 and Made-Up-Feature #2, were real game changers for the device.

I really admire how Company XYZ strives for excellence in all its product lines, creating market-leading tech. As someone who thrives in a self-driven environment, I truly believe that I’ll be a great match for your Product Design team.

So, make sure to do your fair share of research and come up with good reasons why you're applying to that specific company.

Is the company you want to work for not hiring at the moment? Check out our guide to writing a letter of interest .

#6. Wrap It Up and Sign It

Finally, it’s time to conclude your cover letter.

In the final paragraph, you want to:

• Wrap up any points you couldn't make in the previous paragraphs. Do you have anything left to say? If there’s any other information that could help the hiring manager make their decision, mention it here. If not, just recap your key selling points so far, such as key skills and expertise.
• Express gratitude. Politely thanking the hiring manager for their time is always a good idea.
• Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. This means you should ask the hiring manager to do something, like call you and discuss your application or arrange an interview.
• Remember to sign your cover letter. Just add a formal closing line and sign your name at the bottom.

Here’s an example of how to end your cover letter :

I hope to help Company X make the most of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your Facebook marketing goals. Please don’t hesitate to reach out to me at the provided email address or phone number so that we may arrange an interview.

Thank you for your consideration,

Alice Richards

Feel free to use one of these other popular closing lines for your cover letter:

• Best Regards,
• Kind Regards,

Cover Letter Writing Checklist

Once you’re done with your cover letter, it’s time to check if it meets all industry requirements. 

Give our handy cover letter writing checklist a look to make sure:

Does your cover letter heading include all essential information?

• Professional Email
• Phone Number
• Relevant Links

Do you address the right person? 

• The hiring manager in the company
• Your future direct supervisor
• The company/department in general

Does your introductory paragraph grab the reader's attention?

• Did you mention some of your top achievements?
• Did you use numbers and facts to back up your experience?
• Did you convey enthusiasm for the specific role?

Do you show that you’re the right candidate for the job?

• Did you identify the core requirements for the role?
• Did you show how your experiences helped you fit the requirements perfectly?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

• Did you identify the top 3 things that you like about the company?
• Did you avoid generic reasons for explaining your interest in the company?

Did you conclude your cover letter properly?

• Did you recap your key selling points in the conclusion?
• Did you end your cover letter with a call to action?
• Did you use the right formal closing line and sign your name?

15 Cover Letter Tips

Now you’re all set to write your cover letter! 

Before you start typing, here are some cover letter tips to help take your cover letter to the next level:

• Customize Your Cover Letter for Each Job. Make sure your cover letter is tailored to the job you're applying for. This shows you're not just sending generic applications left and right, and it tells the hiring manager you’re the right person for the job.
• Showcase Your Skills. Talk about how your skills meet the company’s needs. And while your hard skills should be front and center, you shouldn’t underestimate your soft skills in your cover letter either.
• Avoid Fluff. Don’t make any generic statements you can’t back up. The hiring manager can tell when you’re just throwing words around, and it doesn’t make your cover letter look good.
• Use Specific Examples. Instead of saying you're great at something, give an actual example to back up your claim. Any data you can provide makes you sound more credible, so quantify your achievements. For example, give numbers such as percentages related to your performance and the timeframe it took to accomplish certain achievements.
• Research the Company. Always take time to learn about the company you're applying to. Make sure to mention something about them in your cover letter to show the hiring manager that you're interested.
• Follow the Application Instructions. If the job posting asks for something specific in your cover letter or requires a certain format, make sure you include it. Not following instructions can come off as unattentive or signal to the hiring manager that you’re not taking the job seriously.
• Use the Right Template and Format. Choose the right cover letter format and adapt your cover letter’s look to the industry you’re applying for. For example, if you’re aiming for a job in Law or Finance, you should go for a cleaner, more professional look. But if you’re applying for a field that values innovation, like IT or Design, you have more room for creativity.
• Express Your Enthusiasm. Let the hiring manager know why you're excited about the job. Your passion for the specific role or the field in general can be a big selling point, and show them that you’re genuinely interested, not just applying left and right.
• Address Any Gaps. If there are any employment gaps in your resume , your cover letter is a great place to mention why. Your resume doesn’t give you enough space to elaborate on an employment gap, so addressing it here can set hiring managers at ease—life happens, and employers understand.
• Avoid Quirky Emails. Your email address should be presentable. It’s hard for a hiring manager to take you seriously if your email address is “[email protected].” Just use a [email protected] format.
• Check Your Contact Information. Typos in your email address or phone number can mean a missed opportunity. Double-check these before sending your application.
• Mention if You Want to Relocate. If you’re looking for a job that lets you move somewhere else, specify this in your cover letter.
• Keep It Brief. You want to keep your cover letter short and sweet. Hiring managers don’t have time to read a novel, so if you go over one page, they simply won’t read it at all.
• Use a Professional Tone. Even though a conversational tone isn’t a bad thing, remember that it's still a formal document. Show professionalism in your cover letter by keeping slang, jargon, and emojis out of it.
• Proofread Carefully. Typos and grammar mistakes are a huge deal-breaker. Use a tool like Grammarly or QuillBot to double-check your spelling and grammar, or even get a friend to check it for you.

15+ Cover Letter Examples

Need some inspiration? Check out some perfect cover letter examples for different experience levels and various professions.

5+ Cover Letter Examples by Experience

#1. college student cover letter example.

Check out our full guide to writing a college student cover letter here.

#2. Middle Management Cover Letter Example

Check out our full guide to writing a project manager cover letter here.

#3. Team Leader Cover Letter Example

Check out our full guide to writing a team leader cover letter here.

#4. Career Change Cover Letter Example

Check out our full guide to a career change resume and cover letter here.

#5. Management Cover Letter Example

Check out our full guide to writing a management cover letter here.

#6. Senior Executive Cover Letter Example

Check out our full guide to writing an executive resume here.

9+ Cover Letter Examples by Profession

#1. it cover letter example.

Check out our full guide to writing an IT cover letter here.

#2. Consultant Cover Letter Example

Check out our full guide to writing a consultant cover letter here.

#3. Human Resources Cover Letter

Check out our full guide to writing a human resources cover letter here.

#4. Business Cover Letter Example

Check out our full guide to writing a business cover letter here.

#5. Sales Cover Letter Example

Check out our full guide to writing a sales cover letter here.

#6. Social Worker Cover Letter

Check out our full guide to writing a social worker cover letter here.

#7. Lawyer Cover Letter

Check out our full guide to writing a lawyer cover letter here.

#8. Administrative Assistant Cover Letter

Check out our full guide to writing an administrative assistant cover letter here.

#9. Engineering Cover Letter Example

Check out our full guide to writing an engineer cover letter here.

#10. Receptionist Cover Letter Example

Check out our full guide to writing a receptionist cover letter here.

Need more inspiration? Check out these cover letter examples to learn what makes them stand out.

Plug & Play Cover Letter Template

Not sure how to start your cover letter? Don’t worry!

Just copy and paste our free cover letter template into the cover letter builder, and swap out the blanks for your details.

[Your Full Name]

[Your Profession]

[Your Phone Number]

[Your Email Address]

[Your Location]

[Your LinkedIn Profile URL (optional)]

[Your Personal Website URL (optional)]

[Recipient's Name, e.g., Jane Doe],

[Recipient's Position, e.g., Hiring Manager]

[Company Name, e.g., ABC Corporation]

[Company Address]

[City, State/Country]

Dear [Recipient's Name],

As a seasoned [Your Profession] with [Number of Years of Experience] years of industry experience, I am eager to express my interest in the [Job Title] position at [Company Name]. With my experience in [Your Industry/Sector] and the successes I've achieved throughout my education and career, I believe I can bring unique value and creativity to your team.

In my current role as [Your Current Job Title], I've taken the lead on more than [Number of Projects/Assignments] projects, some valued up to $[Highest Project Value]. I pride myself on consistently exceeding client expectations and have successfully [Mention a Key Achievement] in just a [Amount of Time] through [Skill] and [Skill].

I've collaborated with various professionals, such as [List Roles], ensuring that all [projects/tasks] meet [relevant standards or objectives]. This hands-on experience, coupled with my dedication to understanding each [client's/customer's] vision, has equipped me to navigate and deliver on complex projects.

My key strengths include:

• Improving [Achievement] by [%] over [Amount of Time] which resulted in [Quantified Result].
• Optimizing [Work Process/Responsibility] which saved [Previous Employer] [Amount of Time/Budget/Other Metric] over [Weeks/Months/Years]
• Spearheading team of [Number of People] to [Task] and achieving [Quantified Result].

Alongside this letter, I've attached my resume. My educational background, a [Your Degree] with a concentration in [Your Specialization], complements the practical skills that I'm particularly eager to share with [Company Name].

I'm excited about the possibility of contributing to [Something Notable About the Company or Its Mission]. I'd be grateful for the chance to delve deeper into how my expertise aligns with your needs.

Thank you for considering my application, and I look forward to hearing from you soon.

The Heart of Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application falls through.

After all, your cover letter is meant to complement your resume. Imagine going through all this effort to leave an amazing first impression in your cover letter, only for the hiring manager to never read it because your resume was mediocre.

But don’t worry; we’ve got you covered here, too.

Check out our dedicated guide on how to make a resume and learn everything you need to know to land your dream job!

Just pick one of our resume templates and start writing your own job-winning resume.

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

• A cover letter is a 250 - 400 word document that’s meant to convince the hiring manager that you’re the best candidate for the job.
• Your job application should always include a cover letter alongside your resume.
• To grab the hiring manager’s attention, write a strong opening paragraph. Mention who you are, why you’re applying, and a standout achievement to pique their interest.
• Your cover letter should focus on why you’re the perfect candidate for the job and why you’re passionate about working in this specific company.
• Use the body of your cover letter to provide details on your skills, achievements, and qualifications, as well as make sure to convey your enthusiasm throughout your whole cover letter.
• Recap your key selling points towards the end of your cover letter, and end it with a formal closing line and your full name signed underneath.

At Novorésumé, we’re committed to helping you get the job you deserve every step of the way! 

Follow our career blog for more valuable advice, or check out some of our top guides, such as:

• How to Make a Resume in 2024 | Beginner's Guide
• How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
• 35+ Job Interview Questions and Answers [Full List]

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How to Write a Cover Letter for Any Job [2024 Guide]

A cover letter can make or break your entire job application. Discover how to write a cover letter that will impress any recruiter.

Many people think that writing a cover letter is daunting and anxiety-inducing, but the truth is that more than half of employers prefer candidates with cover letters. Missing a cover letter means missing a lot of interviews. Having a bad cover letter means...almost the same. 

If you don't know how to write a cover letter, do not worry. We'll teach you how to write a good cover letter. The one employers want to see and will get you a lot of job interviews. 

This guide will show you:

• How to write a cover letter for a job application that stands out.
• A cover letter sample that will get you more interviews.
• How to write a cover letter for different types of jobs. 
• A full step-by-step guide to writing a cover letter quickly and painlessly

Save hours of work and get a cover letter like this. Pick a template, fill it in. Quick and easy. Choose from 20+ cover letter templates and download your cover letter now.

Create your cover letter now

What users say about ResumeLab:

I had an interview yesterday and the first thing they said on the phone was: “Wow! I love your cover letter.” Patrick I love the variety of templates. Good job guys, keep up the good work! Dylan  My previous cover letter was really weak and I used to spend hours adjusting it in Word. Now, I can introduce any changes within minutes. Absolutely wonderful! George

Want to see cover letter examples for a specific positions? Feel free to check out these articles:

• Business Cover Letter
• Consulting Cover Letter
• Customer Service Cover Letter
• Digital Marketing Cover Letter
• Human Resources Cover Letter
• Internal Position Cover Letter
• Internship Cover Letter
• IT Cover Letter
• Marketing Cover Letter
• No Experience Cover Letter
• Non-profit Cover Letter
• Project Management Cover Letter
• Social Work Cover Letter
• Teacher Cover Letter

Looking for a different cover letter example? See Cover Letter Examples for all professions . 

How to Write a Cover Letter—Example

Jennifer J. Amato

Customer Service Specialist

89 Westfield Road

Anytown, CA 92301

552-993-0888

[email protected]

linkedin.com/in/jenny-j-amato

Anytown, 1/10/2021

Mr. James Stipe

Head of Product

3015 Round Table Drive

Anytown, CA 90544

Dear Mr. Stipe,

When I found the opening for the Senior Customer Service Specialist with ABC Bank I felt as if it was addressed to me, personally. In my current position as CSR at Acme Corp, I’ve boosted customer retention by 37% in 9 months and raised the mean NPS from 7.9 to 8.8. I’m sure my expertise can translate into similar results for ABC.

I realize that the major upcoming challenge for your Customer Service Team will be to assist other teams in launching the new AI-based platform for Personal Internet Banking. While working at Acme, I:

• Planned and supervised online and phone surveys prior to the redesign of our internet banking platform.
• Oversaw collaboration with colleagues in a cross-departmental project team of customer service reps, data analysts, and software developers to design a consumer-insight-driven product.
• Trained 46 customer service agents in resolving customer queries related to the new online banking platform; after the launch of the platform, these agents had a 97% satisfaction rating on average.

I love that your Customer Service Team operates with one goal in mind only: to maximize the business opportunities by finding and implementing tailor-made solutions for all customers. It perfectly reflects my core professional value: the drive to connect every customer with personalized support at every step of their consumer life journey.

When can we schedule a call to discuss solutions for boosting ABC’s Customer Satisfaction Scores by 20% in the next Fiscal Year?

P.S. I’d also value the opportunity to tell you how I raised customers’ satisfaction rates with my team by 48% above the company average.

After reading this cover letter, Mr. Stipe couldn’t resist inviting Ms. Amato to a job interview. Yours can be just as effective. Let’s start with the basics:

What is a Cover Letter?

A cover letter is a one-page document that’s a part of your job application alongside your resume. In your cover letter, you get a chance to introduce yourself, set yourself apart from all the other candidates, and prove you’re the best person for this job.

A cover letter isn’t just a retelling of the facts you share in your resume. It gives a glimpse of your personality while showcasing your professional achievements in greater detail. It should also show your passion for the specific job you’re applying for—otherwise, the recruiter will think you don’t really want the job and move on to the next candidate.

In short, a cover letter is a document that can make or break your entire job application. Let’s see how to write one that’s guaranteed to become a success: 

How to Write a Cover Letter

Many people—even seasoned professionals—aren’t quite sure how to write a cover letter. So, if the very thought of writing it makes you anxious, you’re definitely not alone. But you’re not doomed to dedicate half of your day to anxious guesswork along the lines of “How do I even get started?”

Effective cover letters follow a clear underlying structure that you can easily borrow:

• Opening paragraph that grabs the reader’s attention
• Paragraph that shows why you’re the best candidate
• Another paragraph that demonstrates your passion for this specific job at this specific company
• Call to action
• P. S. (optional)

If you include all these elements in your cover letter, you’ll be a lot closer to getting your dream job than you think.

Now, let’s go through all these elements. Here's how to write a successful cover letter:

1. Stick to the Proper Cover Letter Format

Your cover letter should follow the best practices for writing business letters.  Keep your cover letter short and to the point—in fact, your entire cover letter shouldn’t be longer than 350 words. Yes, that doesn’t look like much, but it’s a good cover letter length to aim for.

Pick a professional, easy-to-read font, set the line spacing to 1 or 1.15, and align your paragraphs to the left . This formatting is easy on the eyes and won’t give the recruiter a headache.

Recruiters are busy people, remember? Add an extra line between paragraphs so that your cover letter is easy to scan within a few seconds.

Not sure how to format your cover letter and choose the best layout? Check out our guide to cover letter formatting or, even better, use our cover letter builder that does the job for you.

Double your impact with a matching resume and cover letter combo. Use our cover letter generator and make your application documents pop out.

CREATE YOUR COVER LETTER NOW

Want to try a different look? There's 21 more. A single click will give your document a total makeover. Pick a cover letter template here .

2. Write a Professional Cover Letter Header

Writing a cover letter heading sounds simple, but if you happen to get it wrong, your job application is doomed.

Fortunately, writing cover letter headers is easy. Just follow this template:

[Your First and Last Name]

[Your Job Title]

[Phone Number]

[Email Address]

[LinkedIn Profile URL]

[Location / Date of Writing]

[Hiring Manager’s First and Last Name]

[Hiring Manager’s Professional Title]

[Name of Company]

[Company Street Address]

[City, State, Zip Code]

You can also add links to other online profiles that are relevant for your job. For example, you can link to your GitHub if you’re a software developer. If you’re an illustrator, add a link to your portfolio on Behance.

Expert Hint: Double-check your cover letter header for typos—no hiring manager wants to see their name misspelled! Also, make sure your contact info is the same as the info you give in your resume header.

3. Open a Cover Letter with a Killer First Paragraph

Done with the header? Good, let’s move on to the next step.

Start with a simple, professional greeting . If you’re applying for a corporate job, opt for “Dear Mr./Ms. Lastname”. If your dream employer has a more relaxed company culture, you can write “Dear Firstname” instead.

Can’t find the hiring manager’s name in the job ad? Research the company’s website, do a quick search on Google or LinkedIn… or just call the company and ask who’s responsible for the hiring process.

If you still can’t find out their name, write “Dear Hiring Manager” or “Dear Hiring Team”. This greeting isn’t as great as addressing a letter to a specific person, but it’s still better than “Dear Sir or Madam” or “To whom it may concern”.

Now it’s time to write the first paragraph. Your main goal here is to grab the reader’s attention and make them read on. Here are some ways to start a cover letter :

• Tell a brief story of your key achievement
• Drop a name
• Mention the company’s recent achievement and compliment them on it

Let’s look at some examples.

How to Write a Cover Letter: Opening Paragraph

In this opening paragraph, the candidate shares two epic achievements and promises to bring similar value to the company she’s applying to.

Hi there, 

In response to your Senior Customer Service Specialist opening, I’d like to submit my application. With 7+ years of experience in customer service, I know I would be a perfect fit for the position.

First , “Hi there” isn’t the best way to address a hiring manager at a bank.

Second , simply having 7+ years of experience doesn’t automatically make you qualified for a specific job.

Third , this intro is simply boring. HR people see those clichés dozens of times every day, and, unless they’re extremely bored and have nothing else to do, they won’t read the rest of the letter.

4. Prove You’re the Best Person for This Job

Our candidate, Jennifer, is applying for a Senior Customer Service Specialist position with The ABC Bank.

Her prospective employer has specific plans: they’re launching a new AI-based, customized platform for personal internet banking . She researched the bank’s website, read the job ad once again, and identified that the employer is specifically looking for:

• A skilled Customer Service Specialist , obviously
• Someone experienced in developing customer surveys to analyze insights
• An employee good at collaboration with members from other teams

In the next paragraph of her cover letter, Jennifer shows two things:

• She’s researched the company and knows what project she’ll be working on.
• She has a history of professional achievements that clearly match the ideal candidate’s profile.

Here’s how she did it:

How to Write a Cover Letter: Second Paragraph

I realize that the major upcoming challenge for your Customer Service Team will be to assist other teams in launching the new AI-based platform for Personal Internet Banking . While working at Acme, I:

See how she gives specific, highly relevant proof? This is how you should write your own cover letter. 

Now, let’s look at what another candidate wrote:

In my career, I’ve performed a wide array of customer service duties. I was responsible for providing assistance to customers via phone, email, and fax, performing general clerical duties, filing, data entry, billing, as well as recognizing and resolving documentation errors.

OK, so they did customer service stuff. Were they good at it? Just listing a bunch of responsibilities doesn’t prove you were actually good at any of them. After all, someone was responsible for making the Titanic unsinkable!

5. Let Your Cover Letter Show Why This is Your Dream Job

In the next paragraph of your cover letter, show why you’re passionate about working for this particular company. Why?

Well, no one wants to hire a person who doesn’t care about their job.

Here are some ways to show your passion:

• Compliment the employer on an award they won or some other recent achievement
• Demonstrate that you share the company’s values
• Make it clear that you’d be honored to be a part of such an excellent team

How to Write a Good Cover Letter: Examples

Jenny wrote the following:

You may need to look at the company’s website to learn more about its values. But you always do your research before applying for a job, don’t you?

Also, make sure you tailor this paragraph to every job offer you’re applying to. Don’t be like this person:

This one screams, “I’VE ALREADY COPIED AND PASTED THIS A MILLION TIMES AND I’M NOT GOING TO STOP!”

If you just copy and paste generic phrases like this, recruiters will just assume that you don’t care about this specific job offer. So they won’t care to invite you to an interview either.

6. End Your Cover Letter with a Powerful Call to Action

What’s the point of your cover letter? To persuade the reader to take action and invite you to a job interview. And the best way to get someone to act is… by asking them. Yep, it’s that straightforward.

Ask the reader to schedule a call or a meeting, and offer to talk about the value you can bring to the company.

What to Write in a Cover Letter: Sample Call to Action

Jenny clearly means business. She’s confident, straightforward, and eager to help the employer achieve specific, measurable results. Looks like the right person for the job.

This doesn’t even look like a call to action. Rather, it’s yet another boring cliché—the recruiter will probably just yawn and move on to the candidate.

7. Sign off Like a Pro

You’re almost done! Now’s the time to end your cover letter . Write something like “Sincerely” (or any other classic closing formula for business letters ) and then add your full name.

If you’ve got a scanned version of your handwritten signature, paste it into the document for that cool, ultra-professional look. After that, repeat your contact information. This is a common practice in business letters and makes it easier for the reader to contact you immediately.

Here’s what it looks like for Jenny:

8. Add a Tasty P. S.

Now you know how to write a cover letter. But if you want to put an extra cherry on the cake, add a P. S. under your sign-off.

In the P. S., promise to tell the reader a story about one of your most impressive achievements. They won’t resist inviting you, even if it’s just to hear the story.

Expert Hint: You may be tempted to put a joke in the P. S., but that’s very risky. The joke might fall flat and ruin your entire job application. Stay professional throughout your entire cover letter.

9. Make Sure Your Resume is as Good as Your Cover Letter

We've covered all the information you need to write in a cover letter. But, your cover letter, no matter how amazing, is just one half of your job application. Your resume needs to be just as good, so give it some love, too.

We've prepared a dedicated guide on how to write a resume . It'll show you step-by-step instructions, similary to this one. 

With ResumeLab’s resume builder you’ll write your resume in a flash. Get specific content to boost your chances of getting the job. Add job descriptions, bullet points, and skills. Improve your resume in our resume builder now .

CREATE YOUR RESUME NOW

Nail it all with a splash of color, choose a clean font, highlight your skills in just a few clicks. You’re the perfect candidate and we’ll prove it. Just pick one of 21 resume templates and get started now .

You’ve just read a ton of information, so let’s recap. Here’s how to write a cover letter for any job or internship:

• Start with a professional cover letter layout and formatting (use our cover letter builder or a free MS Word cover letter template)
• Create a header and make sure it’s perfectly error-free
• Craft an attention-grabbing first paragraph
• Give specific examples showing that you’ve the right person for this specific job
• Show your passion for the company
• Add a call to action
• Sign off like a pro
• Surprise the reader with a P. S. (optional)

Got questions about how to write a great cover letter? Need assistance with writing your cover letter for a job? That’s what the comments section is for. Get in touch and I’ll respond right away.

About ResumeLab’s Editorial Process

At ResumeLab, quality is at the crux of our values, supporting our commitment to delivering top-notch career resources. The editorial team of career experts carefully reviews every article in accordance with editorial guidelines , ensuring the high quality and reliability of our content. We actively conduct original research, shedding light on the job market's intricacies and earning recognition from numerous influential news outlets . Our dedication to delivering expert career advice attracts millions of readers to our blog each year.

How to Write a Cover Letter: Frequently Asked Questions

How to write a good cover letter.

Here are some tips for writing a successful cover letter:

• Keep it  short  and to the point
• Pick a professional  cover letter template
• Tailor your cover letter to a specific job offer —never send out generic cover letters!
• Craft a  strong opening paragraph
• Explain how you'll  bring value  to the company
• Show  passion
• Close with a  compelling call to action

What is a cover letter?

A cover letter is a one-page document that you send in with your resume . Here's what to include in a cover letter : additional information about your achievements and skills, proof that you're the best candidate for this job, and proof of your passion for this specific company.

Use a cover letter builder to craft a cover letter that follows all best practices.

What do employers look for in a cover letter?

Here's what employers want to see in your cover letter:

• Clear , to-the-point writing
• Solid  proof  that your skills and achievements will bring value to the company
• A genuine  passion  for this specific company and this specific role
• Your understanding of the company's  values
• Signs that you've  researched  the company before applying

Check out more  cover letter writing tips .

How to address a cover letter without a name?

If you can't find the recruiter's name in the job ad or on the company website,  opt for "Dear Hiring Team" or "Dear Hiring Manager" .

Take care to avoid outdated, impersonal phrases like "Dear Sir or Madam" or "To whom it may concern". Learn more in the dedicated guide to  addressing cover letters .

How to format a cover letter?

Format your cover letter like you would format any business letter:

• Your contact info
• The date and your location
• The recruiter's contact info
• Business salutation (Ideally "Dear Mr./Ms...")
• Opening paragraph
• Closing paragraph
• Sign-off ("Best regards" followed by your name will do just fine)
• Optional P. S.

For more information on page margins, fonts and layout, check out our guide on cover letter formatting . Or head straight to a cover letter generator that will take care of the formatting.

Is a cover letter the same as a resume?

A resume provides an overview of your career and education, usually in the form of bullet points. A cover letter, on the other hand, provides context and explains why you're the best candidate. To make sure your job application is successful, submit both a resume and a cover letter. Use a resume builder and a matching cover letter builder for a consistent look.

Is a cover letter necessary?

Short answer: yes . More than 70% of recruiters prefer candidates who do send a cover letter, even if the job ad says it's optional.

Unless you're applying via an online form where you can't upload a cover letter, always make sure to include one . Use a cover letter builder to make the writing process quick and painless.

How long should a cover letter be?

200–350 words . This is a good cover letter length to aim for—just enough to put your message across without unnecessary fluff.

Olga is a career expert with a background in teaching. At ResumeLab, she writes actionable guides to help job-seekers highlight their unique strengths and unlock their career potential.

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The Ultimate Cover Letter Writing Guide

The complete guide to writing an effective cover letter.

Any of these sound familiar? The simple answer is yes, having an effective cover letter is completely necessary and highly recommended and we’ll tell you  why you need a cover letter as well as a resume!

When you’re applying for a job, whether it be for an  entry-level  position after graduating or for a high-level executive vacancy with a  professional resume , a  cover letter is essential to make your application stand out .

Without this extra introductory letter, a resume alone could easily be discarded by a hiring manager. CareerBuilder  estimates you’re  10% more likely to miss out on an opening  if you don’t include a cover letter.

Writing a good cover letter  it’s not a skill many many people master, but that doesn’t mean it’s an impossible feat!

With our complete  cover letter guide , you’ll learn  how to write a cover letter  that will attract the hiring manager and convince them to read your winning resume.

What is a cover letter?

A cover letter is an extension to your job application.  It is not obligatory but including a well-written cover letter is  strongly advised by all human resource experts . By definition, a cover letter is an accompanying, explanatory letter.

All  jobseekers need a sales pitch  of sorts, they need to hook the reader and demonstrate to the hiring manager why they are the right person for the vacancy on offer. This style of  self-marketing for a job application  must come in the form of a  winning resume and cover letter combination  that complement one another.

A simple cover letter is an introduction to the candidate  behind the qualifications and experience. The aim is to show a prospective employer how you can take on the role and  what you can offer the company  in question.

Cover letters generally  follow a basic structure  and can be in either hard or digital format, that is to say, either printed and sent via regular mail or as a document scanned and attached to send digitally, or written directly in an  email cover letter .

Why include a cover letter on a job application?

If you want to stand any chance at all of  catching the eye of a potential employer , it is  imperative to include a cover letter  with your job application.

Simple – even if you  create an effective, outstanding resume , using all the right keywords and qualifications etc. it’s possible there are candidates more qualified than you or with more experience so it’s necessary to  add a cover letter to back up your resume  and allow the hiring manager to see more of your personal side that is relevant to the vacancy.

• The cover letter demonstrates your communication skills.
• The cover letter serves as an introduction to the resume.
• The cover letter can be used to emphasize certain skills, or mention skills that you couldn’t fit on the resume (it serves as an addendum).
• The cover letter is what you customize for each position, to show why you are the right person for “That” role, as opposed to the resume which stays pretty much the same for all applications.

A cover letter is the added value  that you need in a job application to ensure the call-back you’ve been waiting for.

To  create a unique, tailor-made job application , each candidate should use a cover letter to highlight their strengths and  elaborate on relevant achievements  that demonstrate their ability to take on the new responsibilities.

Is it practically always sensible and  appropriate to write a cover letter to accompany a resume for a job application  that should be customized for the role you’re applying to including any explanations of information that might be missing from the resume, such as employment gaps, traveling, periods of study etc.

The only time it is acceptable to not include a cover letter in your job application is if the job listing specifically requests that you do not.

Advantages of Writing a Cover Letter

A cover letter directly adds to the likelihood that you are called in for an interview and  gives you a better chance of being hired .

If you’re successful in  writing an effective cover letter , it will offer you the following advantages:

• Hiring managers will see your added effort
• Demonstrates you put in the time to learn about the company
• It will add a personal touch to your application
• It shows your enthusiasm for the opening
• Hiring managers will become acquainted with your best qualities

Knowing exactly what is in a cover letter will ensure that it gives you a  major advantage  over the other applicants.

What are the 3 Types of Cover Letters?

Adding a cover letter is almost always essential, but  choosing the appropriate letter  will also be key. Depending on the job post you are applying for, you will need to select the best type of letter to send along with your resume.

There are  3 types of cover letters  that you can send to a hiring manager. The 3 types are:

• Application cover letters
• Letters of Interest
• Email Cover letters

The letter you write is influenced by  whether you are going to apply for a job directly , citing a referral, or asking about vacancies that are not advertised.

Whatever the case may be, ensure that the cover letter is  specific to the job vacancy . It’s always important to avoid making a generic cover letter for every single job you apply for.

So, what are the 3 types of cover letters you should consider sending to a job recruiter?

Application Cover Letter

This is your  classic cover letter  that you send to a hiring manager when you spot a company advertising a job opening. When you want to directly apply for a position, it is mandatory to send this, unless you are specifically asked not to.

Using this letter, you can mention why you want to work for a specific company and why you are the perfect candidate for the position.

Letter of Interest

Say you notice a company that you would really like to work for. It fits your sector, and you know it offers great benefits and good pay. However, you  can’t find any openings  that match your skill set.

If that’s the case, you don’t need to sit around and wait for the company to have a job vacancy. You can take action with a letter of interest. This type of cover letter  states your interest in being employed  by a company that isn’t currently advertising any vacancies.

This type of letter goes by a couple of other names, such as:

• Letter of intent
• Statement of interest

Of course, since there is no vacancy there is no role you can specifically mention, which is the major difference between a letter of intent and a traditional cover letter. Your objective will be to  advertise yourself well enough  that an employer will just have to interview you.

Email Cover Letters

Over the years, the job application process has shifted to a nearly  100% online hiring process . Due to this, it may be necessary to send your cover letter  in an email  as part of your job application.

While applying, there may not be an option to upload your cover letter. Or maybe you would just like to send it in the  body of your email along with your resume . You can send it in one of two ways, in the body of your email or as an attachment (in PDF).

How to write a cover letter

A cover letter, although  short in length  generally, can take time to elaborate as it is important to get it right. Sometimes, due to the scarce space for writing, candidates find it difficult to know  what to include in a cover letter  and  what to leave out .

However, knowing  how to do a cover letter  can make all the difference to your job application and be the just the thing to capture the attention of a hiring manager.

A  professional cover letter  should be well-formatted, following a structure with a header, an opening paragraph, a second main paragraph, a final closing paragraph and a closing with signature/electronic signature.

To  begin writing a cover letter for a job application , candidates should analyze their skills, qualifications, accomplishments and experience to  decide which are the most fundamental aspects to include  in their personalized cover letter.

Next, each jobseeker will have to  select the most job-relevant  of these elements to include by  comparing them with the required or desired qualifications and experience  in the job description.

Finally, the applicant should choose some  memorable examples which demonstrate evidence  of each element included in their cover letter, aiming to  tell a story  which shows their aptitude concerning each skill or qualification.

Jobseekers should also ensure to explore  how to make a cover letter  for their specific role or industry because, similarly to resumes, each cover letter should be  tailored for the vacancy  and company to which it will be sent.

It is vital for candidates to  consider several factors when it comes to writing their professional cover letter . A jobseeker must review their  resume work history section  as well as any skills and honors included to find the  most pertinent experiences  that can be explored further. Detailing examples of when a candidate demonstrated certain abilities or expertise is how a candidate can convince a hiring.

One way to create a winning cover letter is to use an  online cover letter creator  or take advantage of cover letter templates as a stepping stone as well as checking out cover letter examples that can serve as a great source of inspiration for you to make your own  unique cover letter .

Our  cover letter builder  forms part of our resume builder and allows jobseekers to create a more complete job application. Users can write their cover letter with pro tips and design help thanks to our pre-designed templates. Read our  cover letter writing guide  to get to grips with  cover letter writing techniques  and tips before using our online cover letter builder!

How to Structure a Cover Letter

The  structure and layout of a cover letter  is essential to make sure the letter displays each point that you wish to get across  clearly and concisely . This means it’s necessary, in general, to follow a commonly-accepted format for an effective cover letter.

Similarly to a  resume format , designing and  writing a cover letter has certain rules  which should be adhered to in order to convey the necessary information in a brief and to the point introductory letter.

Check out some of the  cover letter best practices  as advised by human resources experts below:

• It’s imperative to  begin a cover letter with a header , including the candidate’s name and contact information as well as the date. This  primary cover letter section  can also include the job title, website and other relevant personal information.

Following this, the  letter should include the details of the company  and person to whom you are writing, with the full name, job title or team, company name and address.

• The main body of a cover letter should be divided into  three sections : an introduction, a bullet list of accomplishments followed by a paragraph highlighting skills, and a closing paragraph inviting the hiring manager to contact you. By using bullet points when detailing your achievements and capabilities, you can make sure that recruiters will be able to quickly pick out key information. This is especially important as studies have found that recruiters spend very little time reading each individual application.
• Finally, the letter should be electronically or physically signed with your full name in a formal manner.

The universally-accepted  cover letter length  is no longer than one letter page, which in total has about  250-300 words  for the main body of text.

Don’t  repeat information  or be too detailed because hiring managers simply do not have the time to read it all and will simply skip to the next one.  Resumes that run over 600 words  get rejected 43% faster and cover letters can easily fall into this trap too.

Keep your cover letter short and sweet and to the point!

Get more  cover letter formatting advice  in our guide on  how to format a cover letter  with tips and information about all aspects of a good cover letter structure.

Cover letter advice

The  importance of including a cover letter  with your job application is often overlooked by jobseekers of all categories, however this can seriously reduce your possibilities of getting an interview with a prospective employer.

Therefore you need not ask yourself  when to write a cover letter  because the answer is just that simple – it is  always appropriate to include a cover letter in your job application , unless the listing explicitly requests that you do not.

Check out the following  expert cover letter tips  to create a winning cover letter that will convince the hiring manager to give you a call:

• We may be quite repetitive with this one but the sheer quantity of resumes and cover letters that are disregarded simply for forgetting this  vital and basic rule  is incredible:  USE A PROFESSIONAL EMAIL ADDRESS  for your contact details and that does not include your current work email but a personal, suitable email address.
• It is essential to remember to  maintain your focus on the needs of the company  you’re applying to and the requirements and desired abilities of the ideal candidate for the role.  Do not focus on how you can benefit  by becoming a member of their team, but on how the team can make the most of your experience and knowledge.
• Remember to  highlight your transferable skills , especially in cases where you may not meet all the required qualities in the job description such as in student resumes and cover letters.
• Each  cover letter for a job application, cover letters for internships , for further study or even volunteer experience should be  tailored to their specific organization  and position with the pertinent keywords.
• Use specific examples to demonstrate the candidate’s individual capacity to take on the role and  tell a story with your cover letter  to convey more of your personality and passion towards the sector or profession.
• Towards the  end of a cover letter , each candidate should write a convincing finish to entice the hiring manager and in sales terminology “ seal the deal ”.
• Finally when you have completed your polished cover letter, potentially  one of the most important steps  in the process is to  PROOFREAD . Candidates should request that a friend, mentor, teacher or peer takes a look at their cover letter for not only  grammatical and spelling errors  but also any  unwanted repetition or unrelated information .

Some jobseekers doubt  whether a cover letter is necessary or not , but as most human resource professionals agree without a well-written cover letter, candidates lose the  possibility to demonstrate different aspects of their profile  from those included in their resumes which could easily be the deciding factor in your application!

An easy and fast way to write an effective cover letter for a job application is to employ an  online cover letter creator  that will offer advice on  how to complete a cover letter with examples  and HR-approved templates.

Cover Letter FAQs

What do employers look for in a cover letter, can a cover letter be two pages, what is the difference between a cover letter and a resume, should you put a photo on a cover letter.

Trouble getting your Cover Letter started?

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How to Write a Cover Letter That Gets You a Job Interview

Learn to avoid the biggest mistake job seekers make and write a cover letter that truly makes an impact.

Customers Interviewed by:

Most job seekers don’t know how to write a proper cover letter. They believe a cover letter is just a “here is my resume” note. This is a wasted opportunity!

In this article, you’ll discover the secret to writing a professional cover letter that’s truly effective. It’s not hard to do and will give you a significant edge over the competition. We’ll walk you through the process in a few straightforward steps and provide examples to help you along the way.

Ready to get started? Let’s dive in and create a cover letter that opens doors to your next opportunity.

What is a cover letter and do you really need one?

A cover letter is a short document (around 300 words) that accompanies your resume. Your cover letter should not simply repeat what your resume says . Instead, it should complement your resume, highlight your personality, and potentially address any weaknesses that could otherwise prevent you from getting an interview.

But do you really need a cover letter in 2024? The short answer is YES.

“Over 80% of hiring managers read a cover letter and 60% of applications require one as part of the application,” says career coach Madelyn Mackie . “Even hiring managers and recruiters who say they never read cover letters may find themselves drawn in by a particularly compelling letter.”

In fact, Jobscan analyzed nearly 1 million job applications and found that including a cover letter with your resume makes you  1.9 times more likely  to be invited for an interview compared to those who left out a cover letter.

What’s the biggest cover letter mistake?

The biggest mistake job seekers make when writing their cover letter is to focus only on themselves .

“It’s not about you,” says career coach Susan Schwartz . “It’s about what you can do for them. Talking to them about what they care about—not about what you want—is what’s going to make them want to read your letter. And to hire you!”

According to Schwartz, this is the best way to write a cover letter:

Paragraph 1. A single sentence (maximum two) stating the PROBLEM that the company faces. What is the issue/need/opportunity that this role will address?

Paragraph 2. what solution do you offer how are you the answer to their need again, keep it to a sentence or two., paragraph 3. explanation: what experience do you have that supports your assertion that you can help this paragraph can be 3-4 sentences, but keep it short., paragraph 4. call to action: suggest next steps. not “thank you” but let’s plan to discuss this next week..

Since hiring managers often spend less than 20 seconds on an application, your cover letter needs to grab their attention and get them to look at your resume. By highlighting how your experience matches the job, you make it easier for them to see you as a great fit for the role.

Now let’s examine each of these steps in more detail.

How to write a strong cover letter step-by-step

Now that you know the basics of what to include in your cover letter, let’s go through the process from start to finish to see how you can write a cover letter that will make you stand out from the rest of the candidates.

1. Do your research

Before writing your cover letter, research the company to understand its current challenges and goals. Visit the company website, read their latest news and press releases, and follow their social media channels.

Don’t skip this step! It’s crucial for writing a cover letter that truly resonates with a potential employer and sets you apart from other candidates.

After you’ve researched the company, carefully read the job description. Ask yourself the following questions:

• What specific problems or challenges is this role designed to address?
• How do my skills and experiences align with the job requirements?
• Am I a good fit for the role?
• What unique value can I bring to the company in this role?
• Are there any keywords or phrases that I should incorporate into my cover letter?

After researching the company and the role, you’re ready to start writing your cover letter.

2. Write your opening paragraphs

Many job seekers make the mistake of being too wordy in their cover letters. You’re not writing a novel. Use short words in short sentences. Remember, a hiring manager is going to quickly scan your application, so you need to get right to the point.

Here are some examples of how to start a cover letter:

Dear [Hiring Manager’s Name],

I’ve noticed that NexGen is working hard to stand out in a crowded digital market, and keeping your brand top-of-mind for customers can be tough.

That’s where I come in—I specialize in creating engaging content and smart SEO strategies that boost online presence and drive customer engagement.

I understand that Weissman is seeking to maintain its innovative edge in the dancewear industry while consistently meeting sales and margin targets.

I am confident that my experience and passion for design can help Weissman continue to create stunning, market-leading dancewear.

I understand that Timmons Company needs motivated individuals to manage sales territories and boost product visibility in retail grocery stores around Quincy, IL.

I am excited to bring my self-motivation and sales-oriented mindset to your team, ensuring your products not only maintain their shelf presence but also thrive.

3. Prove you can do the job

Now you need to provide evidence that you’re the right person for the job. The best way to do this is to highlight your relevant experience and achievements. Here are some things you should focus on:

• Specific Accomplishments : Share examples of your successes, such as increasing sales, leading projects, or improving processes.
• Relevant Skills : Highlight the skills that match the job requirements, like planning, organizing, technical proficiencies, or specific industry experience.
• Problem-Solving : Discuss times when you successfully tackled challenges, such as resolving issues, managing conflicts, or implementing solutions.
• Industry Knowledge : Demonstrate your understanding of the field and awareness of current trends and standards.
• Team Collaboration : Mention how you’ve effectively worked in teams, mentored others, or collaborated across departments.

Remember to keep it concise. Your letter isn’t meant to tell your whole story; it’s about making a compelling case that you understand the key aspects of the job.

Your goal is to leave the reader eager to learn more about you. Here are some examples:

“Over the past five years, I’ve led digital marketing campaigns that ramped up organic traffic by 40% and bumped up conversion rates by 25%. I’ve worked with diverse teams to create compelling content that resonates with audiences and used data analytics to refine strategies for maximum impact. My experience with social media management and email marketing also ensures a holistic approach to your digital marketing needs.”

“With over ten years in apparel design, specializing in activewear and dancewear, I have a proven track record of developing designs that resonate with customers and drive sales. My expertise includes conducting global trend research, selecting inspiring materials, and leading teams to transform creative concepts into market-ready products. I am proficient in Adobe Creative Suite and have experience with CLO3D, ensuring that my designs are both innovative and technically sound. My leadership skills have been honed by mentoring junior designers and managing cross-functional teams, fostering a collaborative and efficient design process.”

“With several years of experience in CPG retail sales and merchandising, I have successfully managed sales territories, maintained product placements, and executed promotional strategies. My ability to plan and organize, combined with proficiency in Microsoft Office and familiarity with iPads, positions me well to contribute effectively to your sales team. I am adept at thinking on my feet and delivering results in dynamic environments, ensuring that products are always tagged, rotated, and optimally displayed.”

4. Conclude with a call to action

When wrapping up your cover letter, it’s crucial to include a strong call to action in your closing paragraph. This isn’t just about expressing gratitude—it’s about setting the stage for the next steps in the hiring process.

Instead of a simple “thank you,” aim to propose a specific plan, such as scheduling a meeting or a call to discuss how you can contribute to the company.

Here are some examples of how to end a cover letter :

“Let’s discuss how I can help NexGen Creative Agency achieve its sales goals next week. Please let me know your availability for a meeting.”

“How about we chat next week about how I can help Weissman shine even brighter? Let me know when you’re free.”

“Let’s plan to discuss how my self-motivation and sales-oriented mindset can boost product visibility for Timmons Company next week. Please let me know your availability for a meeting.”

There is no need to add anything more. Time is valuable, so hiring managers won’t spend it on a cover letter that isn’t concise and to the point.

Expert tips for writing a cover letter

We’ve gone over the basics of how to write a good cover letter. Here are some expert tips for formatting and how to make your cover letter even better.

Format your contact information correctly

Before diving into the content of your cover letter, it’s important to format the contact details and header correctly. You’ll need to include your name, full address, phone number, and email address.

Here’s an example:

Personalize your greeting

To whom should you address your cover letter to? “For maximum impact, see if you can find the hiring manager or recruiter for the role, and send your letter to them,” says career coach Susan Schwarz . “Addressing your letter to a specific person will significantly increase the likelihood of someone reading it.”

Check the company’s website or LinkedIn profile to find the name of the hiring manager. However, if you can’t find a specific name, “Dear Hiring Manager” will suffice.

To end a cover letter, you can use “best regards” or “kind regards” followed by your full name.

Show your personality

While it’s important to maintain a professional tone in your cover letter, don’t be afraid to let your personality shine through. But remember, you don’t want to overdo it—keep it concise and relevant .

Here are some ways to show your personality in your cover letter:

• Briefly mention a specific project or experience you enjoyed.
• Highlight a distinctive skill or trait that sets you apart.
• Talk about how your values align with the company’s mission or culture.
• Describe a unique volunteer experience.

Emphasize your adaptability

According to LinkedIn , the top “skill of the moment” is adaptability . This means being open to new ideas, ready to pivot when needed, and always looking for ways to improve. In a world where the only constant is change, being adaptable can set you apart.

Here’s an example of how to incorporate adaptability into your cover letter:

“In my previous role as a CPG retail sales merchandiser, I consistently demonstrated my ability to adjust to changing market conditions, customer preferences, and sales strategies. This adaptability allowed me to increase sales by 25% in a highly competitive market.”

Show enthusiasm

Research shows that 40% of employers would not hire a candidate if they lacked enthusiasm. Remember, you’re much more attractive to employers when you’re on fire .

Here’s an example of how to show enthusiasm for the company you’re applying to:

“I’ve long admired Weissman’s commitment to the dance community and the artistry of your costumes. Your dedication to empowering performances and celebrating creativity is inspiring, and I’m excited about the opportunity to join your passionate team.”

Balance professionalism with friendliness

Try to strike a balance between a professional and friendly tone. Don’t use overly formal language, but make sure your writing is polished and error-free. Use humor sparingly, as it can be easily misinterpreted.

This approach helps you come across as both competent and personable, making you an ideal candidate.

Cover letter do’s and don’ts

• Do personalize . Address your cover letter to a specific person whenever possible.
• Do be concise . Keep your cover letter to one page.
• Do show enthusiasm . Mention specific reasons why you want to work there.
• Do include measurable accomplishments . These are achievements that can be quantified , such as increasing sales by a percentage.
• Do show your personality . Share brief anecdotes or unique experiences relevant to the job.
• Do be professional yet friendly . Avoid overly formal language.
• Do proofread your cover letter. A single mistake can damage your chances of getting an interview.
• Do include a call to action. Suggest scheduling a meeting or a call.
• Don’t be too formal . Strike a balance between professionalism and friendliness.
• Don’t overuse humor . Humor can be easily misinterpreted or come off as unprofessional.
• Don’t repeat your resume . Your cover letter should complement your resume, not repeat it.
• Don’t include irrelevant information. Focus only on what’s most relevant to the job you’re applying for.
• Don’t use clichés . Phrases like “I am a hard worker” or “I think outside the box” are overused and add little value.
• Don’t make excuses . Avoid explaining gaps in employment or other potential negatives.
• Don’t forget to tailor each letter . Customizing each cover letter will help it pass through Applicant Tracking Systems (ATS).

Cover letter examples

Here are a few cover letter examples that show how to highlight your skills, show your personality, and match your experiences with the job.

Cover letter example for someone with no work experience

Starting your career can be challenging, especially when you don’t have much experience to showcase. But don’t worry—a well-written cover letter can highlight your strengths and potential.

• Addresses the company’s needs : The letter begins by acknowledging the challenges the company faces, demonstrating an understanding of the industry and the company’s needs.
• Offers a solution : The candidate clearly states how they can provide value by offering a fresh perspective and innovative ideas.
• Highlights relevant experience : Even with limited work experience, the letter mentions a successful internship project that aligns with the job’s requirements.
• Shows enthusiasm and passion : The mention of a passion for sustainability and eagerness to contribute to the company’s efforts showcases the candidate’s genuine interest.
• Proposes next steps : The call to action is clear and professional, suggesting a meeting to discuss how the candidate can contribute, which shows initiative and confidence.

Cover letter example for someone changing careers

Changing careers can be a bold and exciting move, especially when you have a strong foundation of transferable skills. The following example of a cover letter demonstrates how to effectively highlight your previous experience and enthusiasm for a new industry.

• Engaging opening : Starts with a bold question that captures attention and sets the tone for the rest of the letter.
• Clear value proposition : Quickly establishes how the candidate’s project management skills can benefit the finance industry.
• Relevant experience : Highlights a specific project that showcases the candidate’s ability to improve efficiency and manage complex tasks.
• Expresses enthusiasm : Shows genuine excitement about the career change and the specific company.
• Call to action : Concludes with a clear and confident call to action, suggesting a meeting to discuss how the candidate can contribute to the company’s success.

Cover letter example for someone re-entering the workforce

Re-entering the workforce after a significant break can be challenging, but it’s also an opportunity to showcase your resilience and the valuable skills you’ve developed during your time away.

The following cover letter example demonstrates how to effectively address employment gaps while highlighting your strengths and enthusiasm for the role.

• Strong opening statement : The cover letter begins with a compelling statement about the importance of adaptability and innovation, setting a positive and forward-thinking tone.
• Addresses employment gap : It acknowledges the employment gap upfront, providing context without dwelling on it, which demonstrates honesty and transparency.
• Highlights relevant experience : The letter emphasizes past accomplishments and specific projects, showcasing the candidate’s skills and ability to deliver results.
• Shows enthusiasm for the role : The candidate expresses excitement about re-entering the workforce and aligns their values with the company’s mission.
• Proposes next steps : It ends with a clear call to action, suggesting a meeting to discuss how the candidate can contribute to the company’s success.

Generate a perfectly crafted cover letter in seconds

If you’re still having trouble writing your cover letter, try Jobscan’s AI cover letter generator . It analyzes both your resume and the job ad to create a completely original cover letter customized for the job you’re applying for.

To learn more about how the cover letter generator works, watch this brief video:

You can try Jobscan’s cover letter generator for free below:

Key takeaways

Follow these key takeaways to write a compelling cover letter that sets you apart from other candidates and opens doors to new career opportunities.

• Write with the employer’s needs in mind. Explain how you can address their specific challenges and contribute to their goals.
• Keep it brief . Use short sentences and paragraphs to make it easy for hiring managers to scan quickly.
• Address your letter to a specific person . If you can’t find a name, “Dear Hiring Manager” will suffice.
• Showcase your relevant experience. Use specific examples to demonstrate your abilities.
• Inject your personality. Share brief anecdotes or unique experiences relevant to the job.
• End with a strong call to action . Suggest a meeting or a call to discuss how you can contribute to the company’s success.
• Proofread your letter. A single error can torpedo your chances at getting an interview.
• Show enthusiasm. Showing excitement and a willingness to learn can make you a more attractive candidate.

A cover letter should be one page long, consisting of three to four paragraphs. The total word count should be around 250-400 words.

When you don’t have a specific name, you can use “Dear Hiring Manager.” Avoid using “To Whom It May Concern,” as it is considered old-fashioned.

When emailing a cover letter, use a clear subject line like “Application for Content Developer – [Your Name].” Paste your cover letter into the email body. Attach your resume.

Yes, a cover letter is necessary because good first impressions are important. By highlighting your qualifications and showing enthusiasm for the role, you can gain an advantage over someone who doesn’t send one.

Employers look for personalization in a cover letter, showing that it’s tailored to the specific job and company. Highlight relevant experience and skills that match the job requirements. Include specific achievements that demonstrate your capabilities and contributions.

Yes. Providing specific examples of your achievements helps demonstrate your skills and qualifications, making your application more compelling to employers.

A cover letter starts with your contact information, first and last name, the date, and the employer’s details. Begin with an introduction about your suitability for the role. Include a brief section highlighting relevant experience and skills with examples. Conclude by asking for an interview.

The primary goals of a simple cover letter are to make a good impression, get someone to read your resume, and offer you a job interview. It also shows you have good communication skills, which are highly valuable in today’s workforce.

The opening sentence should state the problem the company faces or pose a thought-provoking question to grab the hiring manager’s attention.

Robert Henderson, CPRW, is a career advice writer and a resume expert at Jobscan.

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4 Cover Letter Examples (Plus Tips on How to Write Yours)

We love having examples. It’s so much easier to decorate a cake, build a model, or yes, even write a cover letter when you know what the end product could look like. So that’s what we’re going to give you—all the cover letter examples and tips you need to make yours shine (unfortunately we’re not experts in cake decorating or model building). 

You'll see that writing a cover letter is all about highlighting your relevant skills, professional experience, and accomplishments, while emphasizing your interest for the role in an engaging manner.

Want to get right down to business? Skip ahead to:

Why bother with a cover letter at all?

We bet when you see a job listing that says “ cover letter optional ,” you breathe a sigh of relief, gleefully submit your resume, and move on. But you’re truly doing yourself a disservice by not including a cover letter (or by writing one that’s super generic or formulaic).

“When you’re writing a resume you’re oftentimes confined by space, by resume speak, by keywords—you’re up against a lot of technical requirements,” says Melody Godfred, a career coach and the founder of Write in Color who’s read thousands of cover letters over the course of her career. “In a cover letter you have an opportunity to craft a narrative that aligns you not only with the position you’re applying to but also the company you’re applying to.”

Whether you’re writing a cover letter for a data scientist or marketing manager position, an internship or a senior-level role, a startup or a Fortune 500 company, you’re going to want to tailor it to the role, company, and culture. A strong, customized cover letter will help you explain your value proposition and stand out from the stack of applicants. 

If there’s a gap in your resume , you have the opportunity to explain why it’s there. If you’re changing careers, you have the chance to describe why you’re making the switch. If your resume is pretty dull, a cover letter helps you show some personality . And yes, cover letters still get read.

Deep in the job search, or just browsing? These open jobs on The Muse could be your ideal next step »

What do I write in a cover letter? The 3 basic elements

You'll notice from our cover letter examples that the body of your text can vary a lot depending on factors like the position you're applying for, your career stage, and the type of cover letter requested by the hiring manager. For instance, a writing sample cover letter is different from a traditional professional cover letter (we'll get there soon.)

However, there is some information that you can't leave out. It's important to highlight your most relevant experience, skills, and qualifications for the role in any type of cover letter. Plus, make sure to write an engaging first paragraph to grab the reader's attention, and an effective final paragraph, ideally followed by a call to action, in order to leave a lasting positive impression.

You could say that cover letters are a little like puzzles. When you put each component in its proper place (and remove any parts that don’t fit), you create a complete picture. Even though that picture is always different, the types of pieces are basically the same. We've broken down these three key elements for you:

1. An engaging opener

How you start a cover letter is everything. Your opening lines influence whether someone keeps reading—and you want them to, right? “Starting with something that immediately connects you to the company is essential—something that tells the company that this is not a generic cover letter,” Godfred says. “You have to say something that tells the employer, ‘I wrote this just for you.’”

It can be a childhood memory tying you back to the company’s mission. It can be a story about the time you fell in love with the company’s product. It can be an anecdote from another job or experience showing how hard of a worker you are. Whatever you decide to open with, make it memorable.

2. A clear pitch

Use the next few paragraphs of your cover letter to “hit them with the strongest results you have that are aligned with the opportunity,” Godfred says. Ryan Kahn , Muse career coach and founder of The Hired Group , calls this your pitch. In other words, the part where you’re “selling yourself for the position and why you’re qualified for it.”

Additionally, Godfred says, “If you’re someone who’s transitioning careers, and you need to explain that transition, you do it there.”

This section should have a balance of soft and hard skills . Talk about your experience using Salesforce or doing SEO work, but also highlight your ability to lead teams and communicate effectively.

“Companies are embracing authenticity, they’re embracing humanity, they’re looking for people who are going to fit their culture,” says Godfred. “So what are your values? What do you stand for? These values should be as much a part of your cover letter as the super specialized hard skills.

3. A great closing line

Your closing line could include your next steps or a call to action, Kahn says, such as “ I welcome the opportunity to speak with you more about how I can contribute to the team ,” or, “ I would love to schedule a time for us to discuss this role and my experience. ” But more importantly, “You want to make sure that you’re gracious and thanking them,” he says. While seemingly cliché , it never hurts to end on a simple, “ Thank you for your consideration. ”

Does that sound a bit overwhelming? Don’t panic! We’ve got examples of four types of cover letters below: a traditional cover letter , an impact cover letter , a writing sample cover letter , and a career change cover letter . So let’s take a look at these examples, why they work, and how you can use them to craft your own.

1. The traditional cover letter example

A traditional cover letter is similar to what you’d come up with using position-based cover letter templates . It moves in reverse chronological order through your career history, highlighting parts of your past jobs that make you well suited for this position.

You might want to use this type of cover letter if:

• You’re applying to a more formal company (like a law firm or major healthcare company ) or a more conventional role (like a lawyer or accountant).
• You want to play it safe and conservative with your application materials.

What does the job description say?

Imagine you’re applying to a paralegal job opening at a law firm. The job description might include:

Responsibilities

• Draft routine legal documents for review and use by attorneys
• Coordinate and organize materials and presentations for legal proceedings
• Research legal and related issues and report findings and conclusions to team
• Provide overall legal administrative support to the legal team
• Maintain calendars and ensure timely filings

Requirements

• Bachelor’s degree or equivalent of relevant education and work experience
• Strong communication skills (oral and written)
• Strong organizational , multitasking, and prioritization skills
• Proficiency with Microsoft Office Suite and LexisNexis
• Trustworthy, positive, energetic, and optimistic attitude with a willingness to roll up your sleeves

The cover letter example

Here’s an example of a traditional cover letter you could write for this role—keeping things strictly professional but without sounding too boring or jargon-y:

Dear Ms. Jessica Sanchez,

In my five-year career as a paralegal, I have honed my legal research and writing skills, and the attorneys I’ve worked with have complimented me on my command of case law and litigation support. Spiegel Law Firm’s 20 years in practice proves that the firm has strong values and excellent attorneys, and I’d be eager to join such a talented team.

I currently serve as a paralegal for Chandler, Chandler, and Greene, where I work closely with the partners on a number of high-priority cases. During my time here, I implemented a new calendar system that ensures timely filing of court papers. This system has prevented missed deadlines and allowed for better organization of internal and client meetings.

Previously, as a paralegal for the Neuerburg Law Firm, I received praise for my overall support of the legal team and my positive attitude. While working there, I came up with and implemented a plan for digitizing their old files while still ensuring security and privacy. This led to more efficiency when preparing for client meetings and legal proceedings.

My further qualifications include a bachelor’s degree from Rutgers University, a paralegal certificate, and training in LexisNexis, Westlaw, and Microsoft Office Suite.

I would love the opportunity to discuss how I can contribute to your legal team. Thank you in advance for your consideration, and I look forward to hearing from you.

Chase Broadstein [email protected] (222) 222-2222

Download this example

Why this works

This cover letter example is short, sweet, and to the point. It shows the candidate has a knack for getting things done in a thorough and timely manner and a track record for helping out wherever needed. The opening lines also express a genuine interest in this specific firm. Plus, there are some important keywords in there like “calendar system,” “bachelor’s degree,” “paralegal certificate,” and “LexisNexis.”

2. The impact cover letter example

The impact cover letter puts your accomplishments front and center rather than organizing your paragraphs by past roles. You might use a cover letter like this if:

• You’re applying for roles where you’re expected to deliver on certain goals or results (for example, if the jobs involve sales quotas or marketing metrics).
• You haven’t followed a straightforward career path and your past job titles don’t show the extent of your qualifications.
• You want your personality to stand out a bit more than it might in a traditional cover letter.

What does the job description say

Imagine you’ve come across an opening for an email marketing manager . Part of the job description states:

• Manage email marketing strategy and calendar, including copywriting, optimization, monitoring, analyzing, and reporting on campaigns
• Improve campaign success through conversion optimization, A/B testing, and other experiments
• Collaborate with the design team to ensure brand guidelines are followed in emails
• Partner and collaborate cross-functionally with sales, product, product marketing, and data teams
• 3+ years in email marketing
• Experience with Constant Contact, Google Analytics, HTML, CSS, Photoshop, and Microsoft Excel, a plus
• Excellent communication skills (oral and written) and an eye for copyediting
• Strong interpersonal , relationship-building, and stakeholder management skills
• Excellent project management, problem-solving , and time management skills, with the ability to multitask effectively

Here’s an example of an impact cover letter where the writer’s hard skills and successes stand out:

Dear Russ Roman,

I have a problem. See, my inbox currently (and embarrassingly) hosts 1,500 unread emails—including newsletters from at least 50 different brands.

But this problem only fuels my passion for creating emails that are worth opening. Because from my perspective, as someone who can barely get through their own stack of mail, that’s a true win.

I’ve been following Vitabe for years, and can proudly say that I open every single email you send to me. I’m a sucker for a good subject line—“Take a Vitamin-ute—We’ll A-B-C You Soon” being my favorite—and the way your email content feels both fun and expert-backed really speaks to me. This is why I’m thrilled to submit my application for a role as email marketing manager at your company.

I have over four years of experience working in the email marketing space. In my current role at Westside Bank, I was able to implement new email campaigns centered around reengaging churned clients. By analyzing data around the types of clients who churn and the engagement of our current email subscribers, as well as A/B testing headlines and newsletter layouts, we were able to increase email subscribers by 15% and convert 30% of those subscribers to purchase our product, a significant increase from the previous year. 

I also launched a “Your Credit Matters” newsletter focused on educating our clients on how they spend and manage their credit—which became our highest performing campaign in terms of open-rates and click-through to date.

Previously, as a member of the marketing team at Dream Diary Mattresses, I collaborated with the sales and product team to understand how I could best support them in hitting their quarterly goals. One specific project involving creating personalized emails for customers drew more people to come back to our site after 30 days than direct paid ad campaigns, leading to a 112% increase in revenue from the last quarter.

I take the content I write and the calendars I manage seriously, editing and refining beyond detail-oriented and into meticulous territory, and I feel my experience and drive would greatly help Vitabe further develop their email program for success.

Thank you very much for your time and consideration. I look forward to hearing from you.

Lad Miller [email protected] (987) 654-3210

This sample cover letter concisely highlights the applicant’s most significant, relevant achievements. By adding context to how their projects were created, monitored, and completed, they’re able to show just how results-driven they are and how they’ve successfully leveraged some of the skills the company is looking for.

One thing worth noting: This person didn’t include keywords such as Constant Contact, Google Analytics, HTML, CSS, Photoshop, or Microsoft Excel—all of which are listed in the job description. But those skills are most likely in their resume already, and leaving them out gives them the space to discuss specific projects and tell a story not visible on other parts of their job application.

3. The writing sample cover letter example

For roles where written communication is key, such as PR, copywriting , or journalism jobs, your cover letter will likely be the first writing sample your future employer sees. So it’s just as important to show your skill set in action through eloquent writing.

• Writing or editing is a key component of the role you’re applying to.
• You want to show off your creativity.

Here’s part of a job description for a staff writer position:

• Pitch and write articles, reporting on timely issues and trends
• Collaborate with editorial and other teams to launch each digital issue and other special projects on schedule
• Evaluate content performance and digital trends on a daily basis to constantly adjust pitches and packaging
• Utilize CMS tools, strategically select photos and videos, and request original graphics to optimize all written content for maximum engagement
• At least 2-3 years of experience creating content at a digital-first outlet
• Strong writing and reporting skills, and the ability to write clearly and quickly
• Familiarity working in a CMS and with analytics tools such as Google Analytics
• Deadline-driven, strategic thinker with a knack for crafting click-y headlines
• Strong collaborator who thrives in fast-paced environments

Have fun with this one, but triple-check for spelling and grammar mistakes, and make sure you’re showing off your best writing. Here's the cover letter sample:

Dear Tai Chen,

Since I could walk, I’ve been dancing. And since I could read, I’ve been glued to Arabesque Weekly. At one point, you featured one of my local heroes—a ballerina who struggled with an injury early in her career and went on to become a principal dancer at Pacific Northwest Ballet—and I plastered the article above my childhood bed. It’s still there today.

That article—and so many others you’ve published—taught me that dancing was about more than just pirouettes and arabesques and that the right kind of writer can shed light on aspects of the art that make it surprising, impactful, and universal. I can be that writer.

As an editorial assistant at TheImprovGroup.com for the past two and a half years, my main responsibility was to get all of our content ready to go live on the site. This included fact-checking, proofreading, adding in HTML where necessary, and finding photos, videos, and GIFs that would complement the content and optimize audience engagement. 

As I tinkered with each post, I became intimately familiar with our internal CMS. Reviewing every single article we published and following reactions and engagement helped me gain a deep understanding of what makes a piece really land with our audience.

But by far my favorite aspect of this role has been writing. Each week, I pitch and write at least one article, from 250-word news items to 900-word advice pieces to even longer profiles, features, and personal essays. I love the challenge of developing pitches that align with the trends we see in the data, reflect with the company’s brand and mission, and allow me to flex my creative muscles.

Collaborating with my team to form the best content library we can has been a dream come true. I would be so excited to use my experience to help Arabesque Weekly achieve its goals. And I hope to one day write a story that another little dance lover tapes to their wall forever.

It would be an honor to be a part of your editorial team, and I look forward to the possibility of discussing the opportunity with you.

Hoping to be your next staff writer,

Marlee Wood [email protected] (555) 666-4433

This candidate is clearly passionate about this specific publication and leads with a unique personal anecdote tied to the company’s mission that demonstrates their ability to tell stories in a compelling way. There are relevant keywords and phrases, sure, but they’re not just thrown in there. Their voice comes through in every sentence, proving this person knows how to communicate effectively and creatively.

4. The career change cover letter example

Cover letters can play a big part in helping career changers prove their qualifications—especially when it’s unclear how their skills transfer over to this new field.

You might write a career change cover letter if:

• You want to highlight the transferable skills you have that relate to the job description.
• You want to explain why you’re making the switch and what’s driving you toward this specific industry, company, or position.

Imagine you’re someone who has experience supporting a sales team as an administrative assistant , and you’re now looking to become a sales representative. You come across a job posting that includes:

• Develop new sales techniques and strategies to build pipeline and hit team goals
• Coordinate with other teams to increase lead-generation efforts
• Assist in the processing of new business, including contacting customers to finalize sales and service transactions
• 1-3 years of successful sales experience
• Strong communication skills
• Ability to thrive in a fast-paced, ever-changing environment
• Ability to work independently to plan, set priorities, and effectively organize work
• Proven ability to be persuasive, persistent, and confident in closing a sale

Typically, this type of cover letter should include a compelling narrative about your career change and how you can transfer your past experiences to this new role. Here’s how you might translate your past experience over to this new (and exciting) prospect:

Dear Maria Russo,

The head of sales at Sunshine Inc. was in a bind. She needed six client meetings scheduled, 18 service transactions processed, and a summary of the team’s new lead generation campaign drafted before getting on a flight to Austin—in three hours. So she turned to her cool-headed, sales-savvy administrative assistant for help. That assistant was me. Not only did I execute everything on her to-do list, I did it all before her plane left the ground.

For three years, I worked in lockstep with a busy, growth-oriented sales leader to support the business development team. As the sole administrative assistant in the department, I balanced a swath of competing priorities, ranging from coordinating meetings and inputting data to contacting customers, finalizing transactions, and creating promotional materials. This role helped me develop a comprehensive understanding of the sales cycle, sales strategy, and pipeline growth.

Like many others, my career path hasn’t been entirely straightforward. After leaving Crabapple Media, I enrolled in a local coding bootcamp. Six months later, I emerged with a certificate in computer programming and a certainty that I did not want to be a coder. But education is never wasted. I’m now an aspiring sales representative with experience supporting a thriving sales team and extensive knowledge of the tech space.

Here’s a little bit more about how my experience would translate into this role:

• At Crabapple Media, I assisted in coordinating three annual sales strategy rollouts, yielding an average increase in pipeline of 26% YoY.
• At Sunshine Inc., I supported 12 independent team members in their lead-generation efforts. I also assisted in processing an average of 300 sales transactions every quarter.
• I thrive in busy, ever-changing environments that require me to communicate clearly and concisely. Supporting a high-volume team and a busy executive helped me to hone these skills—I typically sent more than 200 emails a day!

I would, of course, love to schedule a time for us to discuss this role and my experience, and I truly want to thank you for considering me.

All the best,

Olu Abiola [email protected] (123) 456-789

The opener draws you in and makes you want to learn more. It toots the person’s horn, but in a way that’s substantiated. Then, the next couple sections explain their experience in the sales space and other relevant qualifications, before eventually tying that back to why they’re applying to this specific job. 

Similar to the impact cover letter, the author lists some of the more important qualities they bring to the table, doing a bit of keyword inclusion and resume gap explaining along the way.

Bonus cover letter examples

To further guide you, check out some more cover letter examples:

• Pain point cover letter example
• Internship cover letter example
• Recent graduate cover letter example
• (Another) career changer cover letter example
• Stay-at-home parent returning to work cover letter example
• Sales cover letter example
• Email marketing manager cover letter example
• No job description or position cover letter example (a.k.a., a letter of intent or interest)
• Example cover letter with no experience

Let’s break down one of our example cover letters real quick

All three professional cover letter examples have some key elements that make them great and able to grab the hiring manager's attention. Check out this handy infographic that breaks down our impact cover letter:

A few more cover letter tips

Here are a few more tips to help the cover letter process:

Start with a “brain dump” 

If you’re staring at a blank page, Godfred always recommends that her clients start by getting all their ideas on the page without paying attention to length. Then “ask yourself how you can cut half of it,” she says. You’ll likely find that repeated information and very generic phrases are the first to go. (If it’s still too long, here are some tips for getting your cover letter down to one page .)

Don’t just repeat your resume

You only have so much space to get your point across, so focus on the information that isn’t stated elsewhere rather than simply regurgitating your resume. A good cover letter should complement your resume, so use the opportunity to elaborate your skills and qualifications further, as well as your accomplishments and why you're a good fit for that position.

Focus on quality over quantity 

Target the jobs you’re most closely drawn to and qualified for and give them all your energy, rather than trying to churn out hundreds of cover letters, Kahn says. You may not be able to apply to as many jobs, but you’ll have a better response rate.

Remember the ATS 

Much like your resume, an applicant tracking systems, or ATS , will be sifting through your cover letter. So you’ll want to scatter relevant keywords from the job description throughout your pitch where it makes sense.

Don’t stress over formatting 

You may see flashy cover letter examples across the internet, but for the most part, it just isn’t necessary. An ATS can’t read text that has been formatted beyond using bold, italics, underline, and color, so keep your font and layout simple—especially if you’re submitting your cover letter through an online portal.

Don't forget your contact information

Include your contact information on every page, including your name, phone number, and email. “Imagine you come across a cover letter and you print it out with a bunch of applications to review and it doesn’t have the person’s contact information on it,” Godfred says. “You never want to put yourself in a situation where you’re the right person and they can’t find you.”

Edit your cover letter before submitting

Never submit a cover letter right after you finish writing it—there could be critical errors that you didn't notice while typing. Take some time away from your text, then revisit it like you're reading someone else's letter. Be sure to double-check all the information you've included, paying special attention to:

• The company's name
• The hiring manager's name
• The job title
• Your contact information
• Basic grammar and spelling

You're ready to go

If you've come this far, you're equipped with all the information you need to craft a great cover letter. Hopefully these cover letter examples help as you go to tackle your own. Remember: This is just one small step in the process! Take your time, but learn to move on when you’ve given it your all.

Amanda Cardoso contributed to the latest version of this article.

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Blog Cover Letter Help Best Cover Letters of 2024

The 11 Best Cover Letters of 2024

Whether you’re seeking inspiration for your own job application or simply curious about the latest trends in cover letter writing, take a look at our roundup of the best cover letters of 2024.

As featured in *

1. The professional cover letter

2. the funny cover letter, 3. the most-improved cover letter, 4. the fun-loving cover letter, 5. the short and sweet cover letter, 6. the unique cover letter, 7. the video cover letter, 8. the young applicant, 9. the creative cover letter, 10. the career change cover letter, 11. the enthusiastic cover letter, 12. the well-researched cover letter, the best cover letter template, how to write the best cover letter, the best cover letter format.

Below are eleven of the best cover letters our team has seen so far this year.

While these cover letters might not work in every situation, they all have standout features that are easily adapted to any cover letter.

Our free-to-use cover letter builder can make you a cover letter in as little as 5 minutes. Just pick the template you want, and our software will format everything for you.

In this great cover letter example , the applicant landed an IT project management job by proving they had the required project management skills and experience while providing highlights from their career:

Why this is a good cover letter example

The writer of this cover letter doesn’t add much flair, but they do an excellent job packing in all the relevant information that employers are looking for, like their most impressive achievements and skills.

When writing a cover letter for more formal industries, it’s best to maintain a professional tone throughout your letter, like in the example above.

The applicant knows how to address a cover letter properly, referring to the hiring manager by name rather than using the generic “ To Whom It May Concern .”

Then, the candidate introduces some of their basic qualifications and establishes a personal connection to the organization. Doing so shows the hiring manager that the candidate did their research and cares about the needs of the company.

Following a great introduction, the candidate includes a list of job-relevant accomplishments . This list makes the candidate look perfect for the specific role they’re applying to fill.

This clever cover letter from former ESPN anchor Kenny Mayne is one of the best examples of how to land a job with a joke:

Submitting a cover letter like this one is a bold move and wouldn’t work in most situations. But sometimes a little (or in this case, a lot) of confidence can go a long way.

Kenny’s clever take on the traditional cover letter caught the attention of ESPN executive John Walsh, and landed Mayne his dream job in sports media.

We don’t recommend you send a cover letter like this to employers, but it’s an excellent example of how, in the right circumstances and with enough confidence, a cleverly written cover letter can get you hired.

Below is an improved version of a  wordy cover letter . The applicant discovered it in their email outbox years after submitting it and sent it to experts to rewrite it as an experiment.

The result? Their cover letter now does a great job of selling their passion for the job, despite a lack of experience:

The candidate’s original cover letter was difficult to read because of its length and unimpressive content that didn’t highlight their qualifications. It simply repeated bullets from their resume’s work experience section and didn’t show their interest in the position.

The redone version, on the other hand, has concise paragraphs and an impactful opening line, making it much easier to read. And it highlights the candidate’s passion for the specific position they’re applying to fill.

Ultimately, this updated cover letter is much more likely to hook the hiring manager and help the candidate score an interview.

This social media cover letter is an ideal example of how to balance professionalism with humor:

The candidate starts their cover letter by expressing their enthusiasm and summarizing their main qualifications, all in a fun, informal tone.

Additionally, they manage to balance their humor with substantial information about their professional achievements. This way, the hiring manager stays engaged and comes away with a good idea of the candidate’s skills and experience.

However, this approach isn’t for everyone. Adding some humor to your cover letter is a great idea if you’re applying in more casual fields like social media management. But you should avoid informal language when applying for positions in formal industries like law or accounting, because employers in these industries expect a traditional cover letter.

This cover letter uses a simple, to-the-point approach:

This short cover letter doesn’t waste any time explaining why the candidate is a good fit for the nursing position they’re trying to land. In a few concise paragraphs, the candidate states their interest in the position and confidently summarizes their professional achievements.

While cutting down on the details doesn’t work for every application, in this case the applicant knows exactly what the employer is looking for. The candidate then addresses that need directly, saving the hiring manager the work of finding the information they want in a long cover letter.

In busy fields like nursing, a direct cover letter is often appreciated.

This sales cover letter is one of the best examples we’ve seen of how to mix creativity with professionalism:

In an industry as competitive as sales, you need your application to be convincing and memorable. This candidate takes that lesson to heart.

Starting with an unusual cover letter introduction helps this job seeker immediately set themselves apart from their competitors. Then, they move into a convincing sales pitch about their relevant skills and qualifications.

Also, they present their most impressive accomplishments in an easy-to-read, eye-catching cover letter format by using:

• a numbered list
• bolded paragraph headers
• italic text to emphasize the names of their past companies

By putting a unique twist on the cover letter and backing it up with a summary of their professional background, this candidate crafts a sales cover letter that’s both memorable and convincing.

If you want a cover letter introduction that’s a bit more traditional but equally impactful, immediately establish how you can help the company reach its goals or address a specific issue it’s facing.

Here’s a perfect example of a video cover letter:

This applicant’s video cover letter works because they:

• show examples of their work
• clearly structure it with an introduction, 3 reasons they should be hired, and a compelling conclusion that summarizes their target work environment
• include links to their contact information and portfolio

But when you submit a video cover letter — whether the job ad requests it or to stand out from other applicants — always send a traditional cover letter as well. Sending a written cover letter prevents hiring managers who prefer to read about your qualifications from ignoring your application.

You can also make a  video resume to go along with your video cover letter. But again, write your resume out and submit that version too.

This adorable cover letter probably didn’t land the applicant a job, but we have to give them credit for trying:

What this young candidate lacks in experience (or legal working age), they make up for in enthusiasm.

And they even provide real-life examples of why they think they’re qualified to manage the National Railway Museum. The best cover letters always have examples and hard numbers that prove the applicant can produce results.

A colorful, creative letter like this is sure to stand out from the pile of traditional black and white cover letters that hiring managers see every day:

Before you even start reading this digital marketing cover letter , you can tell the candidate has a creative flair.

For fields that require innovation and an eye for design, like marketing or fashion, a visually appealing cover letter immediately lets hiring managers know you possess key skills they’re looking for.

However, it’s important to strike a balance between creativity and professionalism – something that this cover letter achieves. It’s well-organized, concise, and highlights the candidate’s top accomplishments.

A great career change cover letter focuses on bridging the gap between a job seeker’s background and where they want to go in their career, something this cover letter does flawlessly.

The applicant highlights all the reasons why their background in fashion is a strength, not a weakness. This tells employers that they’ve thought carefully about how they can apply their skills in their new target industry.

But they don’t stop there. They also explain what concrete steps they have taken to upgrade their skill set and develop the industry-specific abilities they’ll need to succeed as a UI/UX designer.

Not only does this cover letter emphasize the reasons why this applicant is a great teacher, but it’s clear that they’re enthusiastic about the opportunity to work at a school that shares their educational philosophy.

Employers are always on the lookout for candidates with genuine passion for the job, because it means they’re more likely to stick around instead of using the position as a stepping stone.

Just keep in mind that enthusiasm alone usually isn’t enough. You’ll still have to include relevant highlights from your career and show that you have the skills necessary to succeed in the role.

Showing that you’ve done research on a company is the best way to demonstrate your interest in a job. The candidate who wrote this cover letter does exactly that:

From the very first sentence, this cover letter demonstrates that the candidate has invested time and effort into learning about the company’s mission and values.

They even mention specific initiatives the company has launched and explain why they resonate with them personally.

Even better, the applicant connects their own skills and experiences to the company’s goals and needs, showing that they’re not just a good marketer in general, but the right fit for this particular organization.

Here’s the best cover letter template you can use to write your own. Either download it as a free Word file or copy and paste the text version, and fill in the blanks (marked with brackets) with your information:

Best Cover Letter Template (Text Version)

(123) 456-7890  |  [email protected]  |  www.linkedin.com/in/your.name/[Today’s Date][Hiring Manager’s Name][123 Company Address][Company’s City, State, Zip Code][(xxx) xxx-xxxx][[email protected]] 

Dear [Mr./Ms./Mx.] [Hiring Manager’s Last Name],

I was excited to see your listing for the [Position Name] position at [Company Name] on [Website Name] recently. As a dynamic [Your Occupation] with [# Years] of professional experience doing [Primary Work Task] to drive results, I’m confident that I’d be an asset to your team.

Your job listing mentions a need for someone knowledgeable in [Area of Expertise], which is an area I have extensive experience in. I’m currently employed at [Current Company Name], where I’ve honed my skills doing [Relevant Tasks Performed]. While employed here and at other companies listed on my resume, I have successfully:

• [ Action verb ] [achievement #1, including hard numbers and examples for context]
• [Action verb] [achievement #2 with more data and examples]
• [Action verb] [achievement #3 with more data and examples]

I’m confident that my track record of excellent work ethic, unparalleled attention to detail, and knack for [Relevant Skill] will make me an immediate asset at [Company Name] and let me contribute to your success.

I look forward to discussing the [Position Name] position and my qualifications with you in more detail. I’m available to talk at your soonest convenience. I’ll be in touch next week to follow up, just to make sure you’ve received my application.

Thank you so much for your time and consideration.

Why this is the best cover letter template

This is a great cover letter template because it has:

• proper formatting that makes your application look professional
• bracketed writing prompts that tell you exactly what to write to impress hiring managers
• bullet points for readability
• a link to a matching resume template (also free to download) in the Word version

Prefer another color scheme or different design elements? Find a  cover letter template you like, paste our template into it, and customize it for your application.

There’s no single right way to write a great cover letter, because no two applicants or job ads are exactly the same. But here are some general guidelines to help you make the best cover letter for your target job:

• Start with a catchy first sentence that shows your passion for the work, a bit of research about the company, or some appropriate humor
• Include relevant hard numbers and examples that show you’re a perfect fit for the job
• Finish with a strong conclusion that thanks the hiring manager, requests an interview, and lists your contact information (again, for the reader’s convenience)

Using an AI cover letter generator can help you quickly create a winning cover letter that shows employers why you’re the right candidate for the job.

An excellent cover letter uses business letter formatting with:

• your name and contact information at the top
• the hiring manager’s name and company contact details
• a salutation addressing the hiring manager by name
• 3–4 paragraphs and a bulleted list
• a polite sign-off (like “Sincerely,”) and your name

Every structural detail of the best cover letters is also optimized, including:

• margins : adjusted between ½ and 1 inch to space information evenly on the page
• line spacing : set to between 1 and 1.5 spaces so your text isn’t too spread out or overly crammed together
• font : chosen for readability and professionalism (Calibri and Georgia are examples of the best fonts for resumes and cover letters)
• font size : set between 10 and 12 points for easy reading

Ida Pettersson

Career Coach and Resume Expert

Committed to empowering job seekers of all experience levels to take the next step in their careers, Ida helps professionals navigate the job hunt from start to finish. After graduating from New College of Florida with a B.A. in Philosophy and Chinese Language and Culture, Ida moved to Hong Kong to begin her own career journey and finally settled in Taiwan. Her insights on resume writing, interview strategies, and career development have been featured on websites such as LawCareers.net, Digital Marketer, and SheCanCode.

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Should You Use AI to Write Your Cover Letter?

It’s more common than ever to use AI tools in everyday life to streamline complicated or time-consuming tasks. Whether you’re pivoting careers, stepping back into the professional world after a break or searching for a job after a layoff, writing dozens of cover letters can be daunting. So, you may be asking yourself: Should you use AI to write your cover letter for you?  

USC Online spoke to USC Career Center expert Lori Shreve Blake to find out when it’s appropriate to use AI in a cover letter — and when this tool should take a backseat.  

Do: Use AI to Understand the Job Description  

Writing a great cover letter takes time, especially if you’re out of practice. While it’s important that your cover letter is written in your authentic voice, Shreve Blake said AI assistants can help you tailor it to the job you want.   

Shreve Blake suggests using an AI assistant like ChatGPT to generate keywords from a job description, which you can incorporate into your cover letter. You can also save time by asking AI to read a job description and summarize the key functions of the role.   

You can also ask AI tools like ChatGPT to write a first draft of the cover letter. But there are some important details that AI won’t be able to add.  

“You’re not going to state day-to-day duties in [your] cover letter,” Shreve Blake said. “You should emphasize your best accomplishments, share your unique qualifications, and demonstrate your professional fit for the role, your values and the organization’s alignment. Should you add quantifiers? Add numbers, percentages, [things] like that.”  

Job seekers might be tempted to cut corners with AI to save time, but Shreve Blake emphasized that there are other ways to speed up the process of writing a cover letter. Once you have a template of your cover letter with an introduction, middle paragraph and summary paragraph, you can customize sentences, interchange keywords, and add examples based on the job you’re applying to. You can also customize the formatting of the document.  

“I give an analogy of a house: Once you have that foundation of the cover letter completed with AI, then you can incorporate job-specific sentence s as you see fit,” Shreve Blake said.   

Many people also find writing a cover letter becomes quicker and easier over time.  

“Writing cover letters is a skill, like other skills in life,” Shreve Blake said. “So, the more you do it, the faster and more confident you’re going to get.”  

Don’t: Neglect Your Research  

Researching your target employer is an integral step in the cover letter writing process. Applicants should visit the company’s website, read the mission statement and consider which of the company’s values resonates with them most. This research will help you put together an argument about why you’d make a great candidate — something an AI-generated cover letter can’t do, Shreve Blake said.  

“The cover letter is also a persuasive piece,” Shreve Blake said. “So, it’s almost like that interview question[s]: ‘Tell me about yourself. Why are you interested in this job? What unique skills and experience makes you the best person for the job?’”

Making these connections early in the application process prepares you for interviews later. This “process of self-reflection” helps you identify what the organization is looking for and which key achievements make you stand out, Shreve Blake said.  

Don’t: Forego Your Authentic Voice  

Although recruiters can’t always tell whether a cover letter was written by AI or a human, there are sophisticated tools that can detect it, Shreve Blake said. Recruiters have also told her that they don’t like the generic cover letters they see when reviewing applications and Shreve Blake challenges job seekers to ask the question: “What do you want your first impression to be with a potential employer?”  

“[If] the recruiter receives [a] generic, AI-written cover letter [and] one that is more custom to the job, which one do you think the recruiter is going to pick?” Shreve Blake said. “You must show integrity, you must show thought and care … It’s a test to see how you’ll be as an employee.”  

Whether or not you choose to use AI, be sure to inject your authentic voice into your cover letter and use it to showcase your writing skills. (If you’re at a loss for verbs, check out the USC Career Center’s resume and cover letter booklet for a helpful list of action words to incorporate.) Employers use cover letters to judge whether applicants will be the right fit for email- and communication-heavy jobs, Shreve Blake said.  

“I would say … [your] cover letter can be seen as a form of a work sample,” Shreve Blake said. “And it shows your future employer that you have skills in writing, that you possess attention to detail in submitting a cover letter that is grammatically correct and free of typos, that you have skills in communication, that you have skills in persuasion and strategic thinking.”  

Do: Use AI to Check Your Grammar  

Although you can speed up the process, writing a good cover letter takes time. So, you want to make sure your finished product is concise and easy to read.  

“[Recruiters] spend about 15–30  seconds [reading] the resume. They may spend even less time on the cover letter and many employers do not require a cover letter ,” Shreve Blake said.  

This is where AI comes in. Shreve Blake recommended using Grammarly or a similar AI-powered writing assistant to give your cover letter a once-over after you are finished writing it. This ensures that your spelling and grammar are up to par and that there are no filler words clogging up your precious cover letter real estate.   

“ Grammarly is a good tool to use to edit your cover letter ,” Shreve Blake said. “Twenty years ago, it was common to write a cover letter and then let a friend or family member double-check it for meaning and typos before submitting it to a potential employer. … Well, now you don’t have to ask a friend or family member. … [You] can use Grammarly and do that.”  

Just remember to double-check your cover letter one more time after using a tool like Grammarly. Sometimes, AI takes your writing out of context, Shreve Blake warned.  

Don’t: Limit Your Focus to Just the Cover Letter  

Unfortunately, even writing a perfect cover letter sometimes won’t land you the job you want. Shreve Blake advised that people find additional ways to express their interest in a role or company, including networking and conducting informational interviews.  

“At the end of the day, AI doesn’t hire people. Humans hire humans. People hire people,” Shreve Blake said.  

Similarly, if someone at the company you are applying to is vouching for you, make sure not to make them look bad by submitting a generic, AI-written cover letter. After all, they are putting their reputations on the line for you, Shreve Blake said.  

In the end, securing your dream job is all about going the extra mile . No matter what balance you choose to strike between using AI and writing the old-fashioned way, the goal remains the same: to create a cover letter that is tailored to the position you want and sells you well to your future employer.    

“ And, let’s face it, cover letter writing is not easy. ” Shreve Blake said. “So, not taking the easy way out and doing your research on the organization, addressing the right person, and going through the process of customizing the cover letter after using AI gives you a competitive edge.”  

Access more career advice from USC Online today.  

Personal Statement vs Cover Letter: A Guide

Personal statements and cover letters are both valuable documents for your job applications. Either document can accompany your CV and help to convince the recruiter or hiring manager that you’re right for the job. In this article, we’ll discuss personal statements vs cover letters, comparing the differences between each document, outlining their uses and providing a guide to writing a strong example of each.

Understanding the Purpose of a Personal Statement or Cover Letter

The purpose of both a personal statement and a cover letter is similar. Both documents supplement your CV with useful additional information intended to persuade the employer that you’re a suitable candidate. Most modern CV examples are short, concise documents, so either a personal statement or cover letter can be useful for greater detail.

While the purpose of both the personal statement and cover letter are similar, their uses are different. A personal statement is distinct from a CV summary or CV objective, both of which are sections of the CV itself. It usually takes the form of a separate document, essaying your career highlights, skills, experiences and objectives. It tends to be a more personal document than a CV or cover letter, and it can be useful for speculative applications where you’re seeking to introduce yourself to a company.

On the other hand, a cover letter is a professional introduction that accompanies your CV for formal, specific job applications. While your cover letter can contain similar details to your personal statement, the format and structure of the letter is different.

Key Differences Between a Personal Statement and a Cover Letter

These key differences between a personal statement and a cover letter can help you decide which is most suitable for your job applications:

The primary purpose of a personal statement is to express your core values, ethics and strengths in a short, personal story about your life and career. These tend to be used as an introduction to speculative applications. They’re also often used for academic applications and graduate roles. Cover letters, on the other hand, are formal letters accompanying your CV for advertised positions.

Target audience

You’ll usually send your cover letter to a known contact who’s handling the hiring process. This could be a recruiter, an HR manager or a manager within the department you’re applying to work in. Personal statements may be addressed speculatively to heads of department, directors or managers within a company, although it’s still always best to obtain the name of the person you’re sending it to.

Personal statements are essays that delve into your motivations, objectives, values and key qualities. They give you the chance to really express what’s important to you in your career, and what you hope to achieve. Cover letters usually afford some space for this type of content, but they also include various pleasantries and formalities associated with formal job applications.

Length and structure

While there can be some scope for differences in length between a cover letter and personal statement, it’s important to keep both as concise as possible. A cover letter is typically three short paragraphs. A personal statement can be a little longer and more detailed, but a length of four or five paragraphs will usually suffice.

Expert Tip:

Although personal statements are often more speculative than cover letters, you should still write yours with a specific job in mind. This can help you to remain focused with the content of your statement, to make a more compelling case to hiring managers about your credentials and suitability.

Writing an Effective Cover Letter

Cover letter templates typically include the sections outlined below. Follow this guide to ensure your cover letter has the structure and content to make a strong impression with hiring managers:

• Letter header: include your name, phone number, email address and postal address.
• Date: add the date you’re sending the letter.
• Hiring manager’s name and organisation details/address: address the letter to the hiring manager by name, if you have it. Include the company name and address.
• Greeting: greet the hiring manager by name if you know it (for example, ‘Dear Julia Lucas’). If you don’t know their name, use their job title (for example, ‘Dear HR Manager’), or simply ‘Dear hiring manager’.
• Introductory paragraph: in your first paragraph, confirm the role and mention where you saw it advertised. Briefly mention why you think you’re suitable for the role, how it fits with your career ambitions and why you’re keen to work with the organisation.
• Description of your qualities: in the second paragraph, explain how your experience and skills make you a strong fit for the role. Pick out one or two examples of achievements and successes in previous roles and highlight some of the key strengths you can bring to the role.
• Closing paragraph and call to action: finish the letter by expressing your gratitude and enthusiasm, and adding a call to action. This is typically an invitation for the hiring manager to contact you to arrange an interview, or to discuss the details of your application further.
• Sign off: use a conventional, formal letter sign-off to complete your letter. If you know the name of the hiring manager, use ‘Yours sincerely’. If you don’t know their name, use ‘Yours faithfully’. Sign your letter by hand or using a digital signature.

Example Cover Letter

Harry Boardman 27 Cuckoo Lane Bristol BS1 3EF

Joanne Saunders Head of HR Abacus Logistics

Dear Joanne,

I’m writing to apply for the role of Account Manager, as advertised in Transport Monthly’s June 2024 edition. I’m particularly interested in working for your organisation owing to its excellent reputation for developing staff and providing clear career pathways.

I joined Howells Transport and Logistics as an Account Executive in 2013, moving to Account Management in 2018. Since then, I’ve contributed to the ongoing growth of the company by building exceptional customer relations, increasing repeat business by 38%. My commitment to providing high-quality, reliable shipping and logistics solutions has helped Howells win the South West Transport Awards ‘Logistics Provider of the Year’ twice in the past five years.

Thank you for considering my application. I would welcome the chance to discuss the role further. Please don’t hesitate to contact me to arrange an interview, or for any clarification about my application. I look forward to hearing from you.

Yours sincerely, Harry Boardman

“The purpose of both a personal statement and a cover letter is similar. Both documents supplement your CV with useful additional information intended to persuade the employer that you’re a suitable candidate."

Crafting a Persuasive Personal Statement

As its name suggests, a personal statement can be a more personal document than a cover letter, which sticks to more formal letter-writing conventions. Follow this structure to create a compelling, persuasive personal statement:

Personal values and career objectives

Open your personal statement with an expression of your values and career objectives. This will help the employer to quickly understand your personality, the qualities you can bring to the organisation and how well you’ll fit in based on your career stage and what you hope to achieve.

Key skills and experience

In the next paragraph, provide a summary of your career to date, highlighting the key experiences you’ve had and the skills you’ve developed. Focus on the skills and experience required for the type of role you’d like to be considered for. Use strong verbs and active voice to keep this section focused, concise and impactful for the reader.

Express enthusiasm and gratitude

Use your third paragraph to express your enthusiasm for the organisation and the potential opportunities they might have for you. Explain why you want to work for the organisation, referencing their reputation and any types of work they’re known for.

Call to action

A call to action for a personal statement may be slightly more vague than it is for a cover letter. Mention that you’d be happy to meet or connect for an informal discussion about yourself, the organisation and any current or potential future opportunities.

Example Personal Statement

As a creative, innovative web designer, I’m keen to pursue opportunities to work for organisations that think differently and aren’t afraid to challenge the industry status quo. I’ve always sought to bring a fresh, vibrant energy to my design projects, and I’m hopeful of finding opportunities within your organisation that align with my priorities.

My experience includes four years’ working as a principal web designer for Almendra Web Design, a boutique web agency based in Manchester.  Working as part of a small team of designers and developers, we advocate for simple, beautiful apps that have a clear, stated purpose and deliver an unrivalled user experience. This stripped-back approach has enabled us to outmanoeuvre larger agencies and win major contracts with clients in the tech, retail and fashion industries.

For me, good design is characterised first and foremost by clarity and simplicity. My web design projects always start by defining the purpose and desired outcomes of the project in the clearest terms. I then strive to create simple, effective design concepts that deliver on the brief and provide developers with a strong framework to build upon. As a team, Almendra has been recognised by the Greater Manchester Business Awards as the city’s best medium-sized web agency.

I would be extremely interested in discussing my experience further with you, and how it might fit with your organisation. If you have any roles you believe are a good fit for my experience and skill set, or if you’d just like to discuss future potential opportunities for collaboration, please don’t hesitate to get in touch.

Key Takeaways for Personal Statement vs Cover Letter

Whether you’re writing a personal statement or a cover letter, remember to keep it concise and focused on the role you’re applying for. Use strong verbs and include examples of your achievements, while explaining your career motivations and objectives. Jobseeker offers a wealth of tools to help you craft the perfect job application. Find CV templates to easily create a winning CV. Read CV articles to understand how to make a better impression with employers. You can also access cover letter articles and resources to increase your chances of job application success.

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Two Weeks Notice Letter: What Is It & How to Write One (+2 Week Notice Letter Templates)

• Júlia Mlčúchova , 
• Updated August 28, 2024 9 min read

When you're ready to leave your job, giving a two weeks notice letter is a polite and professional way to let your employer know.

While you might not always have to write a two weeks notice letter, it's become a bit of a tradition in many workplaces. Most people do it as a way to show respect and keep things on good terms with their boss.

The best part? Writing one is super easy. In this article, we'll walk you through how to do it and even throw in some templates to make it a breeze.

So, if you want to know how to move on with respect and grace, continue reading this article and find out : 

• What is a 2 week notice letter;
• Why you shouldn't forget to hand it in;
• How to write 2 weeks notice letter in 7 steps;
• And, 4 neat two weeks notice letter templates to download.

Table of Contents

Click on a section to skip

What is a 2 week notice letter?

Why a two weeks notice letter is a must, is a two weeks notice legally binding, how to write two weeks notice letter in 7 steps, two weeks notice letter templates, key takeaways.

A two weeks notice letter is a formal notification (in the form of a letter or even an email) you give to your employer to let them know you plan to leave your job in two weeks.

It’s a simple, straightforward notification that lets your boss and HR know you’re on your way out, usually giving them a two-week heads-up before you officially leave.

Even though the name itself contains the word “letter” , you're most likely going to hand the document in as an email . 

Two week notice letter vs. resignation letter

Additionally, your two week notice letter can also include a resignation letter . Although these two terms are often used interchangeably, there are slight differences: 

• Amount of detail. Basically, the resignation letter talks more about your reasons for leaving and the circumstance of the departure. On the other hand, the two weeks notice letter is all about the timeframe .
• Length. As a consequence, a resignation letter might be longer, while a two weeks notice letter is usually brief and to the point.

In a nutshell: All two weeks notice letters are resignation letters, but not all resignation letters are two weeks notice letters. The two weeks notice letter is a specific type of resignation letter that gives a two-week advance notice before you leave.

Honestly, these two documents are so similar that they simply merge into one . Because, when you submit your two weeks notice letter, you're essentially doing both — formally announcing your resignation and giving your employer a heads-up about your departure date.

Leaving your job got you tongue tied?

No need to panic! Our AI Resignation Letter Generator will help you say goodbye professionally.

Despite what it may look like, handing in your 2 week notice letter isn't just a convention. There are actually pretty good practical reasons why you should always write one.

Here they come: 

• It's a polite thing to do. Giving a two weeks notice shows respect for your employer and colleagues alike. It shows that you value your professional relationships and are considerate of how your departure might impact the team/employer. 
• It can impact your professional reputation. Quitting your job cold turkey without letting anyone know can seriously damage your reputation. Plus, it can cause you troubles during your subsequent job search — vetting potential job candidates before inviting them to an interview is not uncommon. 
• It gives your employer time to deal with the situation. Two weeks' notice gives your employer time to plan for your departure. For example, they can start looking for a replacement or redistribute your tasks.
• It creates an opportunity for feedback. Also, submitting a formal notice often leads to an exit interview . Here, you can receive feedback (constructive, hopefully) about your own performance.
• It can help you secure positive references. Finally, leaving on a good note can provide you with valuable references for your future employer. After all, you want someone to vouch for your work ethic and reliability, don't you?

How you leave a job can be just as important as how you performed while there. So, before you empty your cubicle and slam the door behind you dramatically, think twice about the potential consequences of not handing in your notice.

Sure, it's tempting to just pack your stuff one day and leave — especially when you've had a terrible boss . But would that even be legal? 

Well, it would. And it wouldn't — depending on your company's policies and state laws . 

For example, in the U.S. , employment is " at-will. " This means that either you or your employer can end the employment relationship at any time, for any reason (or even no reason at all), without legal consequences . So technically, you could leave without giving any notice , and your employer could let you go without notice too.

However, some companies may have policies that request or require you to give a two weeks notice. Still, these aren't enforceable by law . So, while ignoring these policies could definitively burn bridges, it won't land you in legal trouble.

On the other hand, if you’re part of a union, there might be specific rules about notice periods in your collective bargaining agreement . And these rules can be more binding than typical company policies! 

So, as you can see, it's always better to sit down and dedicate a few minutes of your time to write a polite 2 weeks notice letter. Because, whatever your situation may be, the benefits will far outweigh any minor inconvenience.

Before handing in your two week notice letter, talk about your resignation face-to-face with your employer. It shows respect and allows for an open, honest conversation. 

Now that we've covered the basics, let's have a closer look at how you can craft a two week notice letter that is both courteous and professional in just 7 easy steps :

Apart from the usual — your contact information (name, email address, phone number) and the contact information of your boss/HR department — you'll also need to add a date when you're submitting your notice.

If you're sending your notice to a single person, go with the classic “Dear Mr./Mrs [Last Name].” And if you're sending a copy to the HR department as a whole, you can start with “Dear HR Team .”

In the first paragraph, state your intention to resign from your position at the company. And don't forget to also state the date of your departure (2 business weeks from the day you send the notice).

If you choose to wrap your two weeks notice into a resignation letter, this is the place where you justify your decision. But it's not necessary to go into too much detail. Besides, it's better to discuss the reason of your resignation with your boss in-person.

Next, you can briefly touch on the positive experiences and opportunities you’ve had at the company. You can either keep it general, or mention specific projects or learning experiences that were particularly meaningful to you.

Before you sign off for good, let them know that you intend to complete all your tasks and duties as usual. As a sign of goodwill and professionalism, you can also say that you're willing to train a new hire or another employee to make the transition as smooth as possible.

And lastly, it's time to put down your signature. If it's a printed letter, sign right above your typed name. And for an email, simply type your name below the sign-off ( "Sincerely," "Best regards," or "Thank you." ).

Let’s face it, not everyone finds it easy to write formal documents, especially something like a two weeks notice letter.

But don’t worry, we’ve got your back!

To make things easier for you, we've prepared these 4 templates you can copy and paste to your word processor of choice. All you need to do next is fill in your information.

Two weeks notice letter template (simple)

In case you want to submit a 2 week notice letter only — a.k.a. not providing reasons for your resignation in this particular document, here's a simple template for you:

#1 Two weeks notice letter template

[Your Name] [Email Address] [Phone Number]

[Recipient’s Name] [Company Name] [Company Address]

Dear Mr./Mrs. [Last Name],

I am writing to formally resign from my position at [Company Name], effective two weeks from today. My last working day will be [Last Working Day] .

I have appreciated the opportunity to work with such a talented team and have enjoyed my time at [Company Name] . I am committed to ensuring a smooth transition and am available to assist with the handover of my responsibilities during this period. Please let me know how I can be of help during this time.

Thank you for your support and understanding. I look forward to staying in touch and hope our paths cross again in the future.

Sincerely, [Your Name]

Two weeks notice letter template (warm and personal)

Sometimes, leaving your old job feels like relief. But other times, it’s genuinely hard to say goodbye. Whether it's because of an exceptional team or a great boss, those connections make it tough to leave.

In cases like these, you want to give your two weeks notice letter a bit more warmth:

#2 Two weeks notice letter template

I am writing to formally resign from my position at [Company Name] , effective two weeks from today. My last working day will be [Last Working Day] .

This decision was not made lightly, as my time at [Company Name] has been incredibly fulfilling. I have thoroughly enjoyed working on projects like [Specific Project 1] and [Specific Project 2] , which have been some of the highlights of my career. The collaboration and support from you and the team have made these experiences truly memorable.

I am deeply grateful for the opportunities and experiences I’ve had here. The skills and knowledge I’ve gained will undoubtedly benefit me in my future endeavors. It has been a pleasure working alongside such talented and dedicated individuals.

During this transition period, I am committed to ensuring a smooth handover of my responsibilities. Please let me know how I can best assist in this process to make it as seamless as possible.

Thank you for your understanding and support throughout my time at [Company Name] . I look forward to staying in touch and hope our paths cross again in the future.

Best regards, [Your Name]

2 week notice letter template (part of a resignation letter)

Alternatively, if you decide to combine your 2 weeks notice letter with a resignation letter, your final document can look something like this:

#3 Two weeks notice letter template

After careful consideration, I have decided to accept a new opportunity that aligns more closely with my career goals and personal aspirations. This decision was not easy, as I have greatly enjoyed my time at [Company Name] and have learned a tremendous amount from my colleagues and the work we’ve done together.

I have appreciated the opportunity to work with such a talented team and am grateful for the support and encouragement I have received during my tenure here. I am committed to ensuring a smooth transition and am available to assist with the handover of my responsibilities during this period. Please let me know how I can be of help during this time.

2 weeks notice letter template (email)

Of course, any of the previous notices can be submitted either printed or via email. But if you choose the electronic version, don't forget to create a relevant subject line . 

This makes it easier for the recipient to see what the email is all about as soon as it lands in their inbox. 

#4 Two weeks notice letter template (email)

Subject: Resignation Notice – [Your Name]

I hope this email finds you well.

I want to express my sincere gratitude for the opportunities I’ve had during my time here. Working with you and the team has been a valuable experience, and I’ve appreciated the support and guidance throughout my tenure. The skills and knowledge I’ve gained will undoubtedly benefit me in my future career.

To ensure a smooth transition, I am more than willing to assist in any way I can. Whether it’s helping to train my replacement, finalizing projects, or documenting processes, please let me know how I can make this period as seamless as possible.

I’ve enjoyed being part of [Company Name] and am grateful for the professional growth and personal development I’ve experienced here. I look forward to staying in touch and hope our paths cross again in the future.

Thank you once again for the opportunity and understanding.

A two weeks notice letter is simply your formal way of saying you're resigning and specifying your departure date. It’s a straightforward notification to let your boss and HR know you’re leaving, typically with a two-week advance notice.

Here are 5 main reasons why you should always consider handing in your 2 week notice letter:

• It's a polite thing to do. 
• It can impact your professional reputation. 
• It gives your employer time to deal with the situation. 
• It creates an opportunity for feedback.
• It can help you secure positive references. 

Additionally, your two weeks notice letter can include elements of a resignation letter . The main difference is that a resignation letter also provides the reasons for your departure, while the notice letter focuses on your departure timeline only. 

More often than not, these two documents merge into one. Here's how to craft yours in 7 steps:

• Start by stating your credentials in a header. 
• Greet the recipient politely. 
• Clearly state your intention to resign.
• (Optional) Provide reasons for your departure.
• Express your gratitude. 
• Offer to help with the transition.
• Close with an appropriate sign-off.

Julia has recently joined Kickresume as a career writer. From helping people with their English to get admitted to the uni of their dreams to advising them on how to succeed in the job market. It would seem that her career is on a steadfast trajectory. Julia holds a degree in Anglophone studies from Metropolitan University in Prague, where she also resides. Apart from creative writing and languages, she takes a keen interest in literature and theatre.

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10 Impressive Bank Teller Cover Letter Examples

Looking to score a job as a bank teller? Crafting a compelling cover letter is your key to getting noticed by the hiring manager. A strong cover letter should highlight your enthusiasm and professionalism in the finance and banking industry. Sharing your excitement about the role can make a big difference.

Examples of Bank Teller Cover Letters

Example 1: fresher bank teller cover letter.

**[Your Name]** [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

**[Hiring Manager’s Name]** [Bank’s Name] [Bank’s Address] [City, State, ZIP Code]

Dear [Hiring Manager’s Name],

I’m excited to apply for the Bank Teller position at [Bank’s Name] that I saw on [where you found the job posting]. I recently graduated with a degree in Finance from [Your University], and I’m eager to start my career in banking. I believe my education and enthusiasm for helping people make me a great fit for this role.

During my studies, I learned a lot about financial principles and customer service. I took courses in financial accounting, banking operations, and risk management, which gave me a good foundation for this job. Plus, my part-time job as a cashier at [Previous Employer] helped me get hands-on experience with cash transactions, balancing drawers, and providing excellent customer service.

I’m particularly interested in [Bank’s Name] because of your commitment to the community and customer satisfaction. I’m confident that my proactive approach and positive attitude would be a great addition to your team. I’m excited to bring my strong work ethic, attention to detail, and passion for helping others to [Bank’s Name].

Thanks for considering my application. I look forward to the opportunity to discuss how my background, skills, and enthusiasm can contribute to the success of [Bank’s Name]. Please feel free to contact me at [Phone Number] or [Email Address] to schedule an interview.

Best regards,

[Your Name]

Example 2: Bank Teller Cover Letter for Someone with No Prior Experience

I’m thrilled to apply for the Bank Teller position at [Bank’s Name] that I found on [where you found the job posting]. Even though I don’t have direct banking experience, my background in retail and customer service has given me the skills I need to excel in this role.

In my previous job as a Sales Associate at [Previous Employer], I developed strong customer service skills, including handling cash transactions, resolving customer inquiries, and maintaining accuracy in all tasks. My ability to juggle multiple responsibilities and provide excellent service in a fast-paced environment has prepared me well for a bank teller position.

I’m impressed with [Bank’s Name]’s reputation for outstanding customer service and community involvement. I’m eager to bring my dedication, attention to detail, and passion for helping others to your team. I’m confident that my positive attitude and willingness to learn will make me a valuable asset to [Bank’s Name].

Thanks for considering my application. I look forward to the opportunity to discuss how my skills and experiences can contribute to the success of [Bank’s Name]. Please feel free to contact me at [Phone Number] or [Email Address] to schedule an interview.

Example 3: Bank Teller Cover Letter for a Career Changer

I’m excited to apply for the Bank Teller position at [Bank’s Name] that I saw on [where you found the job posting]. With my background in customer service and a strong desire to move into the banking industry, I’m confident that my skills and experiences make me a great fit for this role.

For the past [number] years, I’ve worked as a [Previous Job Title] at [Previous Employer], where I developed excellent customer service skills, including managing cash transactions, resolving customer inquiries, and maintaining accuracy in all tasks. My ability to handle multiple responsibilities and provide exceptional service in a fast-paced environment has prepared me well for a bank teller position.

I’m particularly drawn to [Bank’s Name] because of your commitment to customer satisfaction and community involvement. I’m eager to bring my dedication, attention to detail, and passion for helping others to your team. I’m confident that my positive attitude and willingness to learn will make me a valuable asset to [Bank’s Name].

Example 4: Bank Teller Cover Letter for Someone with a Gap in Employment

I’m writing to apply for the Bank Teller position at [Bank’s Name] that I saw on [where you found the job posting]. With a background in customer service and a strong desire to return to the workforce after a career break, I’m confident that my skills and experiences make me a great fit for this role.

Before my career break, I worked as a [Previous Job Title] at [Previous Employer], where I developed excellent customer service skills, including managing cash transactions, resolving customer inquiries, and maintaining accuracy in all tasks. During my time away, I stayed current with industry trends and took online courses in finance and customer service to keep my skills sharp.

I’m particularly interested in [Bank’s Name] because of your commitment to customer satisfaction and community involvement. I’m eager to bring my dedication, attention to detail, and passion for helping others to your team. I’m confident that my positive attitude and willingness to learn will make me a valuable asset to [Bank’s Name].

Example 5: Bank Teller Cover Letter for Someone with Direct Experience

I’m excited to apply for the Bank Teller position at [Bank’s Name] that I saw on [where you found the job posting]. With [number] years of direct experience as a bank teller, I believe I have the skills and expertise to make a valuable contribution to your team.

In my current role at [Current Employer], I handle a variety of tasks including processing customer transactions, balancing cash drawers, and providing exceptional customer service. I’ve developed a strong eye for detail and a knack for resolving customer issues efficiently. My experience has taught me the importance of accuracy and professionalism in every interaction.

I’m particularly impressed with [Bank’s Name]’s commitment to innovation and customer satisfaction. I’m eager to bring my experience, dedication, and passion for helping others to your team. I’m confident that my background and skills align well with the goals of [Bank’s Name].

Thank you for considering my application. I look forward to the opportunity to discuss how my experience and skills can contribute to the success of [Bank’s Name]. Please feel free to contact me at [Phone Number] or [Email Address] to schedule an interview.

Examples of Short Bank Teller Cover Letters

Dear Hiring Manager,

I am excited to apply for the Bank Teller position at (…) Bank. With two years of experience at (…) Bank, I have developed strong customer service skills. My ability to handle cash transactions and resolve customer inquiries efficiently makes me a strong candidate for your team.

Best regards, Your Name

Your posting for a Bank Teller caught my eye due to my passion for customer service. I have experience in maintaining accurate records and ensuring customer satisfaction. My friendly attitude and attention to detail help me manage daily banking activities effectively.

Sincerely, Your Name

I am eager to join (…) Bank because of its commitment to community service. I have extensive experience in handling transactions and providing excellent customer support. Your bank’s values align with my dedication to helping others and delivering top-notch service.

Yours truly, Your Name

During my time at (…) Bank, I managed transactions and balanced ledgers with a 98% accuracy rate. I trained new tellers on best practices and resolved customer issues quickly. I am confident these skills will contribute significantly to your bank’s success.

I am thrilled about the opportunity to work as a Bank Teller at (…) Bank. I have always been passionate about helping customers and ensuring their financial transactions are seamless. My strong communication skills and ability to work under pressure make me a perfect fit for this role.

Warmly, Your Name

Crafting Your Cover Letter

The cover letter header.

Start with your contact information, including your name, address, phone number, and email. Include the date and the bank’s contact details.

• 123 Street Name, City, State, ZIP
• [email protected]
• (123) 456-7890

Include the manager’s name. If you don’t know it, “Hiring Manager” works. A strong header shows you are professional and detail-oriented.

Effective Opening and Introduction

Begin with a greeting to the hiring manager by name. Mention the position you are applying for and where you found the job posting. Share a brief sentence about your enthusiasm for the role.

• “Dear Mr. Smith,”
• “I am excited to apply for the Bank Teller position at ABC Bank.”
• “I found this opportunity on your website.”
• “As someone passionate about customer service, I am eager to join your team.”
• “With a strong background in finance, I am confident in my abilities to succeed.”

Highlighting Your Experience and Achievements

If applicable, describe your past work experiences related to bank teller tasks. Focus on achievements that show your skills and reliability.

• “At (…) Bank, I processed high volumes of cash transactions daily.”
• “I increased customer satisfaction ratings by 15% through excellent service.”
• “Recognized as Employee of the Month twice for accuracy and efficiency.”
• “Managed cash registers with 99.9% accuracy.”
• “Assisted in training new tellers to ensure smooth operations.”

Demonstrating Your Bank Teller Skills

Highlight specific bank teller skills such as cash handling, problem-solving, and customer service. Use examples that show these skills in action.

• “I handled cash transactions efficiently, reducing wait times for customers.”
• “Identified and prevented potential fraudulent activities.”
• “Upsold banking products, achieving 20% sales increase.”
• “Cross-sold services, helping clients choose the best financial products.”
• “Resolved customer complaints by finding effective solutions quickly.”

Close your cover letter by summarizing your strong points and expressing your interest in an interview. Be polite and confident.

• “My experience and skills make me a perfect fit for this role.”
• “I am eager to bring my dedication to ABC Bank.”
• “I am confident that my background aligns with the job requirements.”
• “I would love the chance to discuss how I can contribute to your team.”
• “Thank you for considering my application, and I hope to hear from you soon.”

Include a formal closing such as “Sincerely, Jane Smith.”

Understanding the Hiring Process

To get a bank teller position, you need to know what hiring managers look for and how your cover letter can make an impact. These steps are key to standing out and getting that interview.

What Hiring Managers Look For

Hiring managers want to see specific qualifications. They look for experience with banking or financial software and previous cashier or customer service roles. Highlighting these skills in your application can make a difference.

Having a background in banking is a plus. If you’ve worked with financial transactions or have achievements in customer service, mention these. They help show that you’re ready to handle bank tasks.

An engaging personality matters too. Hiring managers look for friendly and approachable candidates. Showing your soft skills can make your application stand out. Think about the best ways to show you’re a good fit for the job.

The Role of the Cover Letter in the Interview Process

A cover letter introduces you to the hiring manager. It’s your first chance to show why you’re a strong candidate. Use it to explain your interest in the job and highlight your key qualifications.

Mention examples. For example, say “I have experience using banking software which helped speed up transaction times.” This gives hiring managers a clear idea of your skills.

Avoid long paragraphs and use bullet points if needed. Get to the point quickly so it’s easy to read.

Your cover letter should show enthusiasm for the position and the company. This enthusiasm can be a deciding factor in getting an interview.

Frequently Asked Questions

How can i create a compelling bank teller cover letter without any experience.

If you don’t have experience, focus on your skills and willingness to learn. Mention any customer service roles, even if not in a bank. For example, “I worked at a retail store where I handled cash and interacted with customers daily.” This shows you have some relevant skills.

What are some tips for writing a successful bank teller application letter as a fresh graduate?

As a fresh graduate, highlight your education and any relevant classes or projects. Talk about any internships or part-time jobs. For instance, “I completed an internship at (…) Bank where I learned about bank operations and customer service.”

Could you suggest ways to highlight my skills in a bank teller cover letter?

List specific skills like cash handling, customer service, or attention to detail. Use examples such as, “I consistently balanced my cash drawer without errors,” or “I have strong math skills from my coursework.”

What should be included in a bank teller cover letter to stand out to potential employers?

Include your enthusiasm for the role, examples of relevant skills, and a brief mention of why you want to work at their bank. For example, “I admire (…) Bank’s commitment to the community and would love to contribute to your team.”

How do I format a bank teller cover letter effectively for a PDF submission?

Use a clean, simple layout with a professional font like Arial or Times New Roman. Keep it to one page. Save your document as a PDF to ensure the formatting stays the same. Name your file appropriately, like “John_Smith_Cover_Letter.pdf.”

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