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5 Downloadable eLearning Project Plan Templates

• Jake Wengroff
• April 22, 2022

Project Plan Templates to Keep eLearning on Track

How do you know what everyone is working on, and when it is due?

Project management tools and technology have been around for quite some time and should be familiar to even the smallest teams.

However, how do you know which one works the best for your eLearning project? Project management apps abound—Gartner’s Software Advice portal includes reviews for 1,306 products —but designing and developing learning experiences have their own unique workflows that general project management apps built for a broad business audience cannot address.

For example, instructional design models, like ADDIE, include phases that once completed, might be revisited again. This makes traditional project management tools ineffective to track the typical learning development process. In traditional project management tools, once a project is complete, it is usually archived—over and done with, very rarely to be revisited.

However, in learning development, there is often much back and forth, and so project plans need to build in this non-linear process.

What is a project plan template for learning and development?

A project plan template for learning and development can help L&D teams map out the tasks needed for completion with instructional design principles in mind.

Templates, or pre-formatted guidelines that can be used and re-used, are essential for project management. While no two projects are alike, the underlying instructional design models are the same. As such, a template can easily demonstrate how much time is needed for different elements of a learning project, assign these to the appropriate team members, and determine reasonable due dates.

The project management template can include fields, tabs, or pages that track the following information:

• Each team member, their role, and their capacity
• Each of the tasks required to complete the learning project, including what will be outsourced
• Hours necessary for each of those team members to complete each of their tasks
• Intended due dates for each component to be completed
• Initial outline of eLearning development plans such as learning objectives

Why use a learning and development project plan template?

Some teams might question the value of using an eLearning project timeline template when they can simply use the organization’s project management software that’s already in place—maybe even spending a bit on IT resources to add features or views suitable for L&D’s needs.

That can certainly still work. In fact, it might even be necessary, especially if L&D must work or report closely to other departments, such as HR or Operations, that lean heavily on the enterprise instance of a project management suite.

However, leveraging forms and guidelines built by others that know the training function inside and out can help you focus on the important tasks at hand. These eLearning project charter templates can prevent the team from getting distracted by the other bells and whistles of large-scale enterprise project management tools.

Best eLearning Project Plan Templates to Download Now

Use one—or several—of these templates to keep track of your current eLearning projects. These are built with the instructional designer, course developer, and training manager in mind.

Additionally, these can be uploaded to a cloud-hosted document sharing service, like Google Drive or Microsoft OneDrive, for access and sharing on the go if needed.

1. eLearning project plan template from Cognota (Excel)

For eLearning project managers, designers, stakeholders, and subject matter experts, keeping all the relevant information in one place and maintaining oversight of the project’s progress is key.

With this eLearning project plan template from Cognota, you’ll be able to:

• Record and maintain all the relevant project details
• Develop project milestones and deliverables
• Create a project schedule to keep things on track
• Assign tasks to specific project team members
• Keep track of progress on each milestone

Download Now

2. eLearning project information template by iSpring Solutions (Word)

This template in Microsoft Word is simple and straightforward, as it is essentially a table of empty fields that members of the L&D team would fill in.

This could be helpful if managers and executives outside of the L&D team are curious to understand more about your process. Such individuals might just want a simple rundown of what’s on deck, without needing to log in or search for your project in the enterprise project management software. As such, sending a Word document providing a high-level review might just work perfectly.

3. eLearning course planning template from Elucidat (PDF)

This PDF is a booklet of questions that learning leaders can ask themselves before starting to design and develop a training course in their authoring tools.

Elucidat’s 5C Framework asks questions related to the project’s purpose and target audience, how will success be defined, and how the course will be distributed, among other questions.

4. L&D project plan template from eLearningArt (Excel)

This Excel-based template created by learning consultant Bryan Jones of eLearningArt has a calculator to help you estimate the number of hours required for each project phase. When creating an eLearning project plan, this helps determine the resources you’ll need.

By inputting the percent of the project allotted to specific project phases (i.e., storyboarding, scripting), the total project hours budgeted, the number of working hours per day, and expected delivery date, you will be able to calculate the total project hours by phase and the days the team has to complete them.

5. eLearning project tracker from Learning Carton (Google Sheets)

This Google Sheet has multiple tabs, including a Punchlist (item name, who it’s assigned to, and status), Timeline, and Tracker. Christopher Karel of Learning Carton provides detailed instructions on how to use the spreadsheet on the download page (see below).

He also explains how to use certain features of Google Sheets, such as tagging team members so that they get pinged, so that live collaboration elements can be built into the project.

eLearning Project Planning Software Built Specifically for L&D Teams

L&D teams need to be on the same page at any moment while planning and prioritizing tasks as part of a learning project. The right tools are needed for planning, organization, and collaboration in order to maximize team capacity and ensure that the project is completed and delivered to learners on time.

With Cognota, you can plan and manage capacity, assign tasks and due dates, and standardize your L&D processes, ensuring that projects can stay within a budget and be delivered on time. See for yourself with a 14 day free trial !

• Tags: eLearning Project Management , learning and development , Templates for L&D , Training project , Training Templates

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Project Report For E-Learning

Introduction

The project report for E Learning is as follows.

E-Learning, often known as electronic learning, is a type of education that occurs through the internet or through digital technologies. It enables students to learn at their own pace, on their own schedule, and frequently in their preferred learning style. Online courses, webinars, virtual classrooms, and educational apps are all examples of e-learning.

One of the most significant benefits of E-Learning is its adaptability. Students can access course materials and lectures from any location that has an internet connection, making it easier to incorporate education into their hectic schedules. This adaptability also makes E-Learning a more accessible option for those who, due to geography, disability, or other factors, may not have access to traditional educational opportunities.

Another advantage of E-Learning is the capacity to tailor learning sessions. Educators can design courses to match the particular needs of each student by using data analytics and machine learning algorithms. This can lead to improved learning outcomes and increased student engagement.

E-Learning is also less expensive than traditional classroom instruction. It eliminates the need for physical classrooms, textbooks, and other materials, potentially lowering overall education costs. E-Learning can also save students and teachers time and money on trips.

Benefits Of E-Learning

E-Learning, often known as electronic learning, is a type of education in which students are taught through electronic technologies. E-learning has a number of advantages, including.

Flexibility: One of the most significant advantages of e-learning is that it allows students to study at their own speed, location, and time. As long as they have an internet connection, students can access instructional materials and resources at any time and from any location.

Cost-Effective: E-Learning is less expensive than traditional classroom-based learning. Travel, lodging, and other related expenses are greatly reduced, and students can save money on course fees as well.

Market Potential Of E-Learning

In India, the online education market is predicted to expand by USD 14.33 billion between 2020 and 2024. The paper also discusses the commercial effect and new prospects that the COVID-19 epidemic has created. The impact is predicted to be large in the first quarter, but to gradually diminish in subsequent quarters, with only a little influence on full-year economic growth.

As schools, businesses, and individuals have had to adapt to remote learning and working environments, the COVID-19 pandemic has accelerated the adoption of e-learning. As a result, e-learning companies now have a significant opportunity to address the expanding demand for online education. 

E-learning’s business potential is also visible in the education sector, where online learning platforms are increasing popularity. Many universities and schools are implementing e-learning platforms to provide courses and degree programmes online, making education available to students all over the world.

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The Top 17 Free Project Report Templates For Effective Project Management

By Kate Eby | August 5, 2019 (updated August 7, 2023)

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In this article, you’ll find a comprehensive list of project report templates to support your project management efforts. These pre-built templates are free to download in a variety of formats, including Excel, Word, PowerPoint, PDF, and Google Docs.

Included on this page, you'll find many free, downloadable templates for your next project, including a project status report template , a daily project progress report template , a business project report template , and many more.

Project Status Report Template

Download Project Status Report Template

Word | PowerPoint | Smartsheet

Consistent and thorough status reporting is an essential component of effective project management. Ensure you meet project objectives by utilizing this customizable project status report template. This template provides space to summarize the project and track risks, roadblocks, milestones, accomplishments, and key takeaways. It also includes a visual project timeline to give you easy visibility into major project events.

One-Page Project Status Report Template

Download One-Page Project Status Report Template

Word | PDF | Smartsheet

This template covers all the primary elements of the project status report in a convenient one-page format. The pre-built status report provides an overview of project status by category (i.e., budget, scope, etc.), project timeline, key risks and issues, as well as issue ownership to ensure that you account for and complete all project action items on schedule. Learn how to create an effective project status report in this article .

Project Report Dashboard Template

Download Project Report Dashboard Template - Excel 

Having a clear visual of a project’s high-level metrics and overall performance enables a project manager to identify and home in on problem areas that need further attention. Download this project report dashboard template to track the status of key components of a project, including tasks, costs, and pending action items. This template also helps you support the decisions you make for future project initiatives. Check out this article to find more free Excel dashboard templates for all of your business needs .

Daily Project Progress Report Template

Download Daily Project Progress Report Template

Excel | Word | PDF

Provide stakeholders with insight into a project’s daily development using this progress report template. This template provides space to outline progression details, work completed, equipment used, workers on site, task locations, delays, incidents, and more. This report allows you to compare activity progress with the project plan to effectively maintain governance.

Performance Project Report Template

Download Performance Project Report Template

Communicate the performance of key project elements using this customizable project performance report template. Detail key activities, deadlines, work quality, risks, budgeting performance, and more to ensure you carry out major project deliverables on schedule and according to plan.

Project Summary Report Template

Download Project Summary Report Template

Effective project management requires that you keep lines of communication open (between the team and client) and ensure that the information you present is accurate and up to date. Provide all stakeholders with the current status of key projects, milestones, steering committee escalations, progress, and upcoming events using this pre-built project summary report template.

Weekly Project Status Report Template

Download Weekly Project Status Report Template

Excel | Word | Smartsheet

This customizable project status report template provides a snapshot of a project’s health on any given week. Track overall project performance and the status of each project component, including budget, resources, scope, milestones, work accomplished, roadblocks, highlights, and more. This template also comes with a pre-built visual timeline to display major project details at a glance.

Monthly Project Status Report Template

 Download Monthly Project Status Report Template

Excel | Word

This project status report template captures the status of key project elements at a monthly view. Use this downloadable template to track notable project components that are complete, in progress, on hold, or at risk and outline deadlines and details for upcoming work.

Stoplight Project Status Report Template

Download Stoplight Project Status Report Template

Stoplight project status reports are an effective way to visualize project items that require immediate attention and additional planning. Use the stoplight key to define the parameters of what constitutes a red, yellow, or green status and ensure that the client and team members are on the same page regarding these conditions. This template will help keep the process streamlined.

Business Project Report Template

Download Business Project Report Template

Word | Google Docs

A business project report is a detailed document that serves as a roadmap for a proposed project or business venture. This business project report template provides a solid basis to expand upon according to your needs. It includes space for a table of contents, an executive summary, key project activities, a marketing analysis, a SWOT analysis, recommendations, appendices, and more.

IT Project Status Report Template

Download IT Project Status Report Template

Information technology project management and operations can be complex and involve many moving parts. Between balancing the budget, making adjustments mid-project, and meeting the needs of project stakeholders, this pre-built IT project status report template will help ensure that you track and account for all the key components of your project. This template provides room for project milestones, open and closed issues, change requests, resource evaluation, and the current status of all major project categories. Learn the essential tips for successful IT project management by checking out this article .

Construction Project Report Template

Download Construction Project Report Template

Excel | Word | PDF | Google Docs

Effective reporting is a key factor in the overall success of a construction project. This pre-built construction project report template includes all major day-to-day project details, like daily progress, materials and equipment used, number of workers and work hours performed on site, progress obstructions, and official visitors. Additionally, the template includes space for the inspector to sign off on the report in order to ensure overall project compliance. For a wide variety of free construction management templates to download, visit this page .

Executive Project Report Template

Download Executive Project Report Template

An executive project report is a high-level view of the project that highlights progress, without getting into the granular details of the project. Use this customizable executive project report template to communicate the essential elements of the project, including key milestones, accomplishments, risks, issues, financial overview, and project requirements.

Final Project Report Template

Download Final Project Report Template

The purpose of the final project report is to briefly and clearly summarize the outcomes of a completed project. This final project report template contains a table of contents, as well as space for names and roles of team members, project summary, scope, costs, risks, communication strategies, learning outcomes, top-level project performance details, and more.

Project Report Template for Teams or Departments

Download Project Report Template for Teams or Departments

Teams or departments can use this project report to communicate the status of project activities: That is, they can indicate whether they have completed an activity or whether an activity is still in progress. Use this template to track key tasks, team members involved, deadlines, progress scores, issues needing attention, and other project developments to ensure teams or departments account for and complete assignments on schedule.

Project Report for Stakeholders and Partners

Download Project Report for Stakeholders and Partners

Use this project report is to provide key stakeholders and partners with high-level visibility into a project’s overall performance. Briefly summarize progress, project deliverables, start and end dates, outputs, and other major project details to keep stakeholders up to date on current project happenings.

Project Postmortem Report Template

Download Project Post-Mortem Report Template

This customizable project postmortem report template should be completed as a workshop comprised of key team members within a week of concluding the project work. This report highlights project details, such as accomplishments, problem areas, lessons learned, and more to facilitate the process of analyzing the performance of all the project’s elements. Once you’ve completed this template, the project sponsor should sign off on it to formally close out the project.

Tips on Writing a Project Report

When writing a project report, stick to the facts and back up your claims with data. Consider using a template to give structure to your report, and tailor the report to your audience. We’ve outlined top report-writing tips below:

• Know Your Audience: The type and depth of information you communicate in a report will depend on the nature of your audience. For instance, managers and clients may have a better understanding of the concepts and terminology involved in a project than do stakeholders and other personnel. Effective project reporting, therefore, requires using the appropriate tone and phraseology and knowing when to share high-level versus granular project details.  Your audience may also care about different details when viewing a year-end report  versus a project status report .
• Give Structure to Your Report: Once you’ve identified your audience and which components of the project to communicate, organize the segments of the report so the information makes sense and is helpful to the reader. For example, you should place project identification and background details near the beginning of the report; place summarizing details near the end.
• Only Provide Facts: The report should remain objective and free from personal bias, regardless of whether the project is failing or performing successfully. If an opinion is needed, it should be labeled clearly and placed in a separate segment of the report. Additionally, the charts, metrics, and other performance data you present in the report should be accurate and up to date so that such information is credible and meaningful to the reader. 
• Use a Template: Save time building out your report by using a customizable template to get you started. Templates are beneficial for standardizing processes, and you can easily adapt them to fit your needs. Use the free templates provided above for your reporting needs, and then check out this article for more project management templates .
• Use an Online Reporting Tool: Keeping a project’s development aligned with business goals is the basis of project management, and the success or failure of a project can greatly depend on the tools you use. Employ an online tool that displays data in different ways (e.g., Kanban boards, Gantt views, and dashboards), shows the real-time status of multiple projects, provides various permission levels, and allows you to set up recurring reports (such tools can automatically email these recurring reports at a set frequency to designated stakeholders, which allows project managers to shift their focus to other critical project matters). These online tools provide increased visibility into project processes and status.

Improve Project Reporting with Smartsheet for Project Management

From simple task management and project planning to complex resource and portfolio management, Smartsheet helps you improve collaboration and increase work velocity -- empowering you to get more done. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.

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