do you write yours sincerely on a cover letter

60 Examples of Strong Closing Statements: How to Close a Cover Letter

A strong cover letter closing is essential in making a great impression and reinforcing your enthusiasm for the job opportunity. It provides a final opportunity to emphasize your relevant skills, experiences, and personal attributes that make you an ideal candidate. A compelling closing also encourages the employer to take action, such as inviting you for an interview. Consider these examples:

Thank you for considering my application. I am looking forward to the opportunity to contribute my skills and experiences in this exciting role.
I am eager to discuss how my background aligns with your team’s goals and how I can contribute to your company’s growth.
I am confident that my expertise in social media marketing makes me well-suited for this position, and I appreciate your time and consideration.

Positive Impact on Employers

Your cover letter closing is crucial, as it leaves a lasting impression on the employer and influences their perception of you as a candidate. A positive and engaging closing helps you stand out among other applicants and increases your chances of being selected for an interview. Here are a few key points that can create a positive impact:

Express gratitude : Show appreciation for the time the employer has spent reading your cover letter, and thank them for considering your application.
Be enthusiastic : Reiterate your excitement about the job opportunity and the prospect of joining their team.
Include a call to action : Encourage further engagement, like scheduling an interview or discussing your qualifications in more detail.

For example:

Thank you for taking the time to review my application. I am highly enthusiastic about joining your team and discussing my potential contributions to your ongoing projects. Please don’t hesitate to reach out to me at your earliest convenience.

Crafting Your Final Paragraph

Summarizing your enthusiasm.

To leave a lasting impression, summarize your enthusiasm for the role in your closing paragraph. Highlight your excitement about the opportunity and express gratitude for the potential connection with the company. For instance:

I’m thrilled about the prospect of joining the (…) team and contributing my marketing skills to drive innovative campaigns. Thank you for considering my application.

Reaffirming Your Best Fit for the Role

Before signing off, reinforce why you’re the perfect candidate for the position. Briefly recap your relevant experience, skills, or accomplishments that set you apart. Be concise yet confident in your message. For example:

With my five years of experience in international sales and my proven ability to develop long-term client relationships, I am confident in my ability to excel as your next Sales Manager.

Choosing the Right Sign-Off

Professional sign-off options.

Selecting the appropriate closing for your cover letter can leave a lasting impression. Here are some professional sign-off options to consider:

Sincerely : This classic sign-off is appropriate for most scenarios and conveys professionalism.
Best regards : A versatile and slightly more casual option, ideal for a variety of industries.
Kind regards : This friendly sign-off is suitable when you have developed a rapport with the receiver, like the hiring manager.

You can also try other options such as Yours truly , Respectfully , or Yours faithfully , depending on your preference and the nature of the job you are applying for.

Matching the Company Culture

Try to tailor your sign-off to match the company culture. Researching the company’s website, social media, or reviewing employee testimonials can help you get a better understanding of the company culture. For example:

Innovative or creative industries : Feel free to express yourself with a casual yet professional closing, like Warm Regards or Cheers .
Traditional or formal industries : Stick to more formal options such as Sincerely or Best Regards .

Incorporating a Call to Action

Proposing the next steps.

A well-crafted cover letter should inspire the reader to take the next step. This could include scheduling an interview, discussing your application further, or even simply reviewing your attached resume. To encourage this action, incorporate a call to action (CTA) at the end of your cover letter that guides the hiring manager.

Some examples of CTAs in the context of cover letters include:

Schedule a meeting : “I’m excited about the opportunity to discuss my experiences and how they align with the [job title] position. Let’s set up a time to chat!”
Ask for a callback : “I’d be thrilled to further discuss my application and the value I bring to the table. Give me a call at your earliest convenience to chat more.”
Direct them to your portfolio : “I’d love to showcase my recent work, which you can find at [website link]. Let’s discuss how my skillset aligns with the [job title] role.”

Remember to tailor these examples to your specific application and the company to which you’re applying.

60 Examples of Strong Closing Statements For a Cover Letter

1. This position seems like a perfect match for my experience, passions, and career aspirations. I would love to bring my skills and expertise to your organization.
2. I am confident that I can make an immediate and positive impact if given the opportunity to join your team. I look forward to discussing how I can contribute to your organization’s success.
3. My background and capabilities align well with the responsibilities of this role. I am excited by the prospect of applying my experience to this position.
4. I am enthusiastic about the chance to join your organization. Please contact me to further discuss my qualifications and how I can add value.
5. I would welcome the opportunity to showcase my abilities and help drive growth and innovation through this position. I am eager to learn more.
6. With my skills and experience, I am prepared to excel in this role and hit the ground running. I look forward to speaking with you.
7. I am confident I would thrive in this position. I am eager to bring my skills, passion, and drive to your dynamic team.
8. I believe I am an excellent fit for this opportunity and am excited by the prospect of contributing my talents to your organization. I welcome the chance to speak with you further.
9. My experience aligns well with the responsibilities of this exciting role. I am enthusiastic about the opportunity to apply my skills to benefit your organization.
10. I am excited by the chance to join your team. I look forward to further discussion.
11. I am confident that I possess the necessary qualifications for this role and would excel if given the opportunity.
12. With my background and passion, I am prepared to hit the ground running and make an immediate impact through this position. I would love to join your team.
13. I am eager to apply my expertise to help drive success and innovation for your organization. Please contact me to arrange a time to talk.
14. My experience has fully prepared me to excel in this role. I am excited by the prospect of bringing my skills to your dynamic organization.
15. I am enthusiastic about this opportunity and the chance to contribute to your company’s continued growth and innovation. I look forward to elaborating on my qualifications.
16. I am confident I can perform exceptionally well in this position. I am excited by the prospect of joining your team and organization.
17. With my proven track record, I am prepared to dive in and deliver results through this role. I would be thrilled to join your organization.
18. I am eager to join an organization where I can utilize my expertise to create meaningful impact. This role seems like an excellent fit.
19. I am excited by the prospect of joining your innovative company. My skills would enable me to contribute to your team’s success right away.
20. I am confident my background makes me a competitive applicant for this opportunity. I am excited to further discuss my qualifications with you.
21. With my experience and passion, I know I would thrive in this position. I hope to have the chance to join your talented team.
22. I am enthusiastic about the prospect of bringing my skills and experience to your dynamic organization.
23. I am eager to apply my expertise to help drive innovation and success in this role. I would be thrilled to join your team.
24. I am confident my abilities make me a strong candidate for this opportunity. I am excited by the chance to contribute to your company’s growth.
25. I believe I possess the necessary skills, experience, and drive to excel in this position.
26. With my background, I am prepared to dive in, roll up my sleeves, and immediately begin adding value in this role. I am excited by this opportunity.
27. I am enthusiastic about the prospect of joining your team. I am confident my experience would allow me to thrive in this position.
28. I would welcome the opportunity to join your organization and collaborate with your talented team in this role. Please contact me to further discuss my qualifications.
29. I am excited by the chance to apply my skills and experience to help drive innovation and success for your company. I hope to speak with you soon.
30. I am eager to bring passion, expertise, and a strong work ethic to this position. I am confident I would excel on your team. I look forward to further discussing how I can contribute to your organization’s success.
31. I am confident that I have the necessary qualifications to excel in this role, and I am excited by the prospect of contributing my skills to your organization. I look forward to discussing this opportunity further.
32. With my experience and capabilities, I know I would be a great asset to your team through this position. I am eager to bring my passion and expertise to your dynamic organization.
33. I am enthusiastic about the chance to apply my background in a way that drives meaningful impact and innovation. This role seems like an ideal fit for my skills.
34. I am eager to join your organization and collaborate with your talented team to deliver exceptional results.
35. I am prepared to hit the ground running and make immediate contributions in this role. My experience aligns well with the responsibilities, and I am excited by the prospect of joining your company.
36. I am confident that I possess the ideal qualifications for this opportunity. I would love to join your organization and contribute my skills to help drive future success.
37. With my proven track record and expertise, I am prepared to dive in and immediately begin adding value through this position. I am excited by this opportunity and welcome further discussion.
38. My background and capabilities make me confident that I can perform exceptionally well in this role.
39. I am eager to apply my skills in a high-impact position with a respected organization like yours. I am confident I would thrive on your team. Please contact me to arrange a meeting.
40. I believe this role is an excellent match for my qualifications. I am excited by the opportunity to contribute my experience and talents to your innovative company.
41. I am confident that my background has prepared me well to excel in this position. I would be thrilled to join your talented team and organization.
42. With my passion, expertise, and proven ability to deliver results, I am prepared to dive in and immediately begin driving value through this role. I am excited by this opportunity and look forward to further discussion.
43. I am enthusiastic about the prospect of applying my skills in a challenging and rewarding position at your respected company. I am eager to learn more about this opportunity.
44. I am excited by the chance to join your dynamic team. My experience has fully prepared me to thrive in this position and help drive your organization’s continued success.
45. I am confident I possess the ideal qualifications for this opportunity. I would welcome the chance to join your team and contribute to future growth and innovation.
46. With my background and capabilities, I am prepared to excel in this role. I am enthusiastic about the prospect of applying my experience to benefit your organization. I look forward to speaking with you.
47. I am eager to utilize my expertise. Please contact me to arrange a meeting to discuss my qualifications.
48. I am excited by the prospect of joining your team. I am confident my skills and experience make me a competitive applicant for this opportunity. I look forward to further discussion.
49. This role seems like an excellent match for my background. I am enthusiastic about the opportunity to contribute to your organization’s success and future growth.
50. I am confident I possess the necessary experience and qualifications to excel in this position. I would be thrilled to join your talented team. I look forward to speaking with you.
51. I am excited by this opportunity and welcome the chance to further discuss my qualifications.
52. I am eager to apply my expertise in a challenging role that enables me to create meaningful impact. I am confident I would thrive in this position on your team.
53. I believe I am an excellent fit for this opportunity. I would be honored to join your organization and collaborate with your talented team. I look forward to further discussion.
54. I am enthusiastic about the prospect of contributing my experience to help drive innovation and continued success. I am excited by this opportunity and confident in my ability to excel.
55. Thank you for reviewing my application. I am eager to bring my background and capabilities to this exciting role on your team. I am confident I can perform exceptionally well if given the opportunity. I look forward to speaking with you.
56. With my proven skills and expertise aligned with this position’s responsibilities, I am prepared to dive in and immediately begin adding value to your organization.
57. I am confident that my experience, capabilities and passion for excellence would allow me to thrive in this role. I would welcome the opportunity to join your respected organization and am eager to further discuss my qualifications.
58. I am excited by the prospect of utilizing my background to help drive innovation and success in this position. I am confident in my ability to excel on your team and look forward to learning more.
59. I believe I am an excellent candidate for this opportunity. I am enthusiastic about applying my experience to contribute to the continued growth and success of your esteemed organization.
60. With my proven track record and expertise, I know I would thrive in this role. I am eager to bring my skills and passion to your dynamic team. Thank you for your consideration – I look forward to discussing this opportunity further.

When choosing a closing statement, make sure it matches the overall tone of your cover letter and reflects your personality. Also, take into consideration the company culture and position you’re applying for.

Examples of Effective Cover Letter Closings

Formal closings.

Respectfully,
Yours faithfully,
Kind regards,
Best regards,
Yours sincerely,
Yours truly,

Semi-Formal Closings

Warm regards,
Best wishes,
With appreciation,
Looking forward to your response,
Yours in professional success,
Many thanks,
Thank you for your consideration,
Eager for the opportunity to connect,

Casual Closings

Have a great day,
All the best,
Thanks so much,
Excited to chat soon,
Grateful for your time.

Polishing Your Cover Letter Ending

Proofreading for errors.

Don’t underestimate the power of a well-proofread cover letter. Before sending it off, give it a thorough read-through, and look closely for any grammar, spelling, or punctuation errors. Consider using a grammar tool to help catch mistakes you might have missed. Also, ask a friend, family member, or even a professional to review your cover letter. Their fresh perspective can provide valuable insights and catch anything you might have overlooked.

Ensuring Consistency with Your Resume

To make your application seamless, double-check your cover letter and resume to ensure consistency. Pay special attention to details such as job titles, dates, and company names, as inconsistencies can raise concerns from potential employers. It’s also a good idea to match the formatting and fonts across both documents to give your application a polished and cohesive look. Make sure the skills and experiences you highlight in your cover letter are complementary to those mentioned in your resume, so they work together to make a strong case for your candidacy.

Sending Your Cover Letter

Email versus hard copy.

When sending your cover letter, you’ll usually have two options: email or hard copy. Each has its benefits and considerations:

More convenient and faster
Allows for easy tracking and organization
Often preferred by employers
Be sure to use professional language and an appropriate subject line
Formal option, which may be required for certain industries or applications
Neatly print and sign your cover letter
Use quality paper and a matching envelope

It’s crucial to consider the preferences of the employer when deciding which method to use. If they haven’t specified a preference, feel free to choose the one that makes the most sense for you.

Following Submission Guidelines

No matter how well-written your cover letter is, failing to follow submission guidelines can hurt your chances of being considered for the position. Pay close attention to these key details when preparing your cover letter:

Deadline: Be punctual in submitting your application – submit on time or even earlier.
Formatting requirements: Follow any formatting requirements mentioned explicitly, such as font type, font size, and margins.
File format: Save and send your cover letter in the requested file format, like PDF or Word Document (.docx).
Contact information: Don’t forget to include your up-to-date contact information, such as your email address and phone number.

Frequently Asked Questions

What are some strong closing statements for a cover letter that stand out to employers.

A strong closing statement should reiterate your enthusiasm for the position and demonstrate your confidence in your qualifications. Here are some examples:

“I’m excited about the opportunity to contribute my skills and experience to your team and look forward to discussing my qualifications further.”
“Thank you for considering my application. I believe my expertise aligns well with the role, and I am eager to contribute to the success of your organization.”
“I’m confident that my skills make me an ideal candidate for the position, and I’m eager to discuss how I can add value to your company.”

What’s the best way to format the closing section of my cover letter?

To format the closing section of your cover letter, you should:

Leave a space between the last paragraph and your closing.
Use a closing phrase like “Sincerely” or “Kind regards.”
Add your full name and contact information, such as email address and phone number.
If applicable, include any relevant links, such as your LinkedIn profile or online portfolio.
Leave a space between your closing phrase and your name so you can add a digital or printed signature.

Should I use ‘Kind regards’ or ‘Yours sincerely’ to finish off my cover letter?

Both ‘Kind regards’ and ‘Yours sincerely’ are acceptable and professional ways to end a cover letter. You can choose which one you feel most comfortable with or suits your individual style. In general, ‘Kind regards’ is a safe and widely used option, while ‘Yours sincerely’ is considered a bit more formal.

How can you make a cover letter feel personal and engaging without being too casual?

To make your cover letter personal and engaging, try these tips:

Address the recipient by name, if possible, to create a connection.
Start your cover letter by mentioning a specific detail about the company or role to show you’ve done your research.
Share anecdotes from your experience that directly relate to the requirements of the job and showcase your unique qualities.
Focus on the value you can bring to the company, rather than just listing your qualifications.
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How to end a cover letter

Step by Step Guide to create the closing of your cover letter

You know how the old saying states, it’s not how you start, it’s how you finish.

When you write or edit your cover letter, it’s definitely both how you start AND how you finish.

To maximize your chances of reaching the job interview stage it’s important to make sure every part of your resume and cover letter are up-to-scratch.

A well-written cover letter ending is particularly important as you want to leave the employer with a positive first impression.

In the first parts of your cover letter , you should focus on why you’re the best candidate for the job. The focus when writing your cover letter ending should be to leave a professional impression of a serious job candidate.

The last thing you want to do is to appear unprofessional by using inappropriately informal language . You want to seem like a serious candidate for the job, so the correct way to end a cover letter is to use formal, respectful language.

As well as your cover letter, it’s essential to make sure your resume is as good as it can possibly be as it’s your most powerful tool for finding a job. Many candidates use an online resume creator and professional resume templates to produce attractive, well-written resumes.

Tips and Examples for Cover Letter Endings

There are two different parts to consider: firstly, the cover letter closing paragraph , and secondly, the cover letter closing paragraph .

In the final paragraph, you should thank the employer for considering you for the position, let them know if you have attached a resume or any other documents, and finish on a positive note. Here are some examples:

“Thank you for taking the time to consider me as a candidate for the position. Please find a copy of my resume and portfolio attached. I look forward to having the chance to discuss the role in more detail with you.”

“Thank you for taking the time to view my attached resume and for considering me for the role. I look forward to having the chance to discuss what I can bring to the position.”

“Thank you for considering me for the position of Web Designer. I have attached a copy of my resume and some examples of my work. Please do not hesitate to contact me if you have any questions or if you would like to discuss the role in more detail”.

Cover Letter Closing Salutations

It’s always a good idea to see a sample of a cover letter ending to know how to conclude your cover letter.

Here are some examples of the best sentences to end a cover letter:

Those lines are not called sentences. They are either called valedictions or complimentary closings.

Sincerely yours
Best regards
Most sincerely

Here are some examples of cover letter closings to avoid as they give entirely the wrong impression:

Best wishes
Affectionately
Warmest regards

You want to end your letter in a polite way, but not too impersonal.

Where to include your contact details

If you take time and care to write an effective cover letter and resume, it would be a tragedy if the employer wanted to contact you but couldn’t find your contact details . The easy way to make them clear is by including an email signature .

In your email signature, you should include your name, telephone number, email address, and a link to your LinkedIn profile . You may also want to add links to your other social media profiles if you think it will support your application.

Finally, remember to actually attach your resume . It’s surprising how many candidates forget to do this. It looks unprofessional and gives the wrong impression .

A well-crafted cover letter closing is just one of the many things you need to focus on when job-hunting. Make sure you know how long a cover letter should be , how to address a cover letter , and what not to put in a cover letter .

Mistakes When Writing the Closing Paragraph

You might just want to get your cover letter over with, but you don’t want to rush the ending of the letter .

Gymnasts could do a lot of spectacular movements in the air, but it means very little if they do not stick the landing. When writing a cover letter, there are a few essential things you should remember to avoid .

Not thanking the hiring manager : You should thank the hiring manager for taking the time to read the letter.
Not adding a sign-off : Forgetting to add a proper cover letter sign off is a huge error.
Being generic : Make your conclusion original, don’t make it bland.
Overdoing it : Say that you will do a great job for the company, but don’t be cocky or pushy.

If you are genuine and remember these tips you won’t have much trouble concluding your cover letter the correct way.

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How to End a Cover Letter [w/ 4 Examples]

How you end your cover letter is an important part of the process.

You’ve managed to make a good impression with your cover letter and now you want to “exit” on a good note with an equally impactful conclusion.

This is where this article comes in.

We’ll show you how to end your cover letter effectively and leave the right impression on the recruiter reading it!

6 Ways to end a cover letter for a job (with examples)
Ways NOT to end a cover letter
How to sign off a cover letter
Signature lines NOT to use

New to cover letter writing? Give our resumes 101 video a watch before diving into the article!

6 Ways to End a Cover Letter for a Job (With Examples)

Your cover letter ending consists of your closing paragraph and your signature line.

As your official “parting” from the recruiter, your closing paragraph should be an on-point summary of your cover letter’s highlights and a chance to reaffirm your strong points.

To guide you in the right direction, we’ve put together our favorite tips on how to end a cover letter effectively.

So, let’s see what they’re all about!

#1: Show Confidence

First things first—make sure you end your cover letter on a confident note.

All your skills, qualifications, and strengths will lose a bit of their value if you don’t confidently show the recruiter that you can apply them to the company’s benefit.

Say, you mentioned a bunch of noteworthy achievements and skills as you were writing your cover letter . Your cover letter ending is your chance to confidently reiterate them.

For example, you might have mentioned in your cover letter how you helped your previous company exceed its sales target by 30%. That’s an achievement you can use to conclude your cover letter confidently.

For example:

I believe my ability to generate sales and drive results will be a significant contribution to your company’s goals and KPIs.

#2: Sum Up Your Skills (For the Position)

Another way to effectively end your cover letter is to sum up your top skills.

More specifically, sum up exactly how your skills will bring value to the team or company, or how they are relevant to the position you are applying for.

Here’s an example of how you can do this:

To conclude, I can confidently say that my 5 years of experience as a researcher have made me detail-oriented, patient, and able to connect smaller pieces of information to see the bigger picture. I believe these skills will be of use in this position.

#3: Be Enthusiastic

You may be highly qualified and justifiably confident in your skills, but employers also want to see that you will be a motivated and engaged employee.

So, make sure to express your enthusiasm! This will show that you care about this job and that you will put passion and energy into your work if you’re hired.

Employees who are enthusiastic about their work are also far more likely to stay on board long term, which means that you’ve got more chances to get (and stay) hired! It’s no wonder that 71% of executives say that employee engagement is critical to their company’s success .

As such, sometimes, the deciding difference between two equally qualified candidates is just their level of interest and enthusiasm for the position.

Being able to apply all of my skills and previous experience to this project is an ideal and exciting opportunity for me.

#4: State Your Goals and Set Expectations

Another great way to end your cover letter is by stating your professional goals and giving the recruiter a general idea of what they should expect from you as a potential employee.

This will show that you are proactive and that you have clear objectives for your career.

Keep in mind though—when stating your goals and expectations, focus on mentioning how you’ll contribute to the company and benefit the employer, not just the other way around.

And remember—what can set you apart from other candidates is expressing exactly what connects you to the company (other than just wanting to be hired). This can make your claims more believable and attract recruiters more easily.

Here’s an example of how you can make that work:

My goal is to be counted among the top professionals in the field, not only due to my skills but also because of my appetite for innovation. Your company’s mission to innovate some basic aspects of our daily lives is an inspiration for my work and I’d be happy to contribute my skills to achieve this common mission.

#5: Don’t Forget to Say “Thank You”

Don’t forget to end the letter with gratitude.

After all, recruiters go through countless applications daily, so just the fact that they took the time to read yours is enough of a reason to be thankful.

Because it is expected that you will say “thank you” (and would be considered rude if you don’t), genuine gratitude is what will make you instantly more likable and win you extra points.

Thank you for taking the time to review my application. I truly appreciate your consideration and hope to have the chance to prove through my dedicated work for your company.

#6. Keep It Professional

This last piece of advice is quite simple. Keep your cover letter professional. You’ll have plenty of chances to express the more fun side of your character.

There will be plenty of time to express your more “casual” side once you’re hired. At this stage, though, employers want to see that you are professional, reliable, and serious about your work.

So, it’s better to use academic language and a clean, simple style.

Liked the tips we covered in this article? There’s more where that came from! Check out our complete guide with the top 21 cover letter tips .

Ways NOT to End a Cover Letter

And now that we covered the best ways to end your cover letter, let’s go over what you should NOT do when you’re writing your cover letter ending.

Do not appear desperate for the job. There is a fine line between expressing enthusiasm and being desperate. If you step over that line, you might blow your chances at getting a callback.
Don’t be cocky and entitled. Avoid rhetoric that implies that the company would be foolish not to hire you and avoid speaking as though you’ve already been hired.
Do not use overly familiar language or slang. That is unless you are working in the comedy industry.
Don’t forget to proofread. Forgetting to proofread your cover letter (including the ending) is a big no-no. Typos and grammar mistakes can come across as unprofessional, so make sure to double-check for mistakes or use software like Grammarly .
Don’t be sloppy! Pay attention to how you structure your closing paragraph just as much as the rest of your cover letter. This is the last thing the recruiters will read and it is what they will remember from the cover letter.
Do not skip the closing! Not including a final paragraph in a cover letter is a huge mistake. This is your opportunity to summarize your strong points, enthusiasm, and gratitude memorably.

Want to know what mistakes you should avoid when you’re writing your cover letter? Our guide on cover letter mistakes has all you need to know.

How to Sign Off a Cover Letter

Signing off your cover letter is a pretty straightforward task. All you have to do is use a signature line, followed by your full name. Something like this:

And since “sincerely” has become overused, consider these signature lines to use instead:

Kind regards,
With best regards,
Most sincerely,
Respectfully yours,
Best regards,
Respectfully,
Thank you for your consideration,

Signature lines not to use

You probably know better than to use any of the signature lines below, but we thought to go over them just in case. So, whatever you do, refrain from using any of the following:

Warm Regards
Yours Truly
Have a wonderful day
Affectionately

Do I Sign a Cover Letter?

Whether you should sign a cover letter depends on how you are sending your cover letter.

Nowadays, most cover letters are sent electronically. If that’s the case with you, there is no need to add an electronic signature.

Simply add your full name at the end of the cover letter, using the same font as the rest of your letter.

If you are sending a good old-fashioned printed cover letter, on the other hand, include the same details and add your signature underneath your name.

Having a matching resume and cover letter is a great way to make a good impression on the hiring manager! We make that super easy for you - just pick one of our matching pairs of resume & cover letter templates and start writing yours!

Key Takeaways

How you end your cover letter is extremely important. If you manage to get it right, your application will make an impression and most surely earn you a callback.

To make sure you got it right, let’s go over the main points we covered in this article:

Your cover letter ending should contain a captivating closing paragraph and a signature line.
To write a good closing paragraph, do some of the following: convey enthusiasm, recap your skills and qualifications, show gratitude, and state your goals and expectations.
Things NOT to do when you’re writing your cover letter ending are: appearing cocky, being sloppy, forgetting to proofread, and ignoring the ending altogether.
Signature lines to consider in addition to sincerely are: kind regards, respectfully, and most sincerely.

Cover letter mistakes and how to avoid them

Cover letters seem straightforward enough but there is an art to making them stand out – find out what to avoid if your cover letter is to have the impact you want it to.

1. Don’t write a personal statement

A cover letter should give a brief indication of why you think you are right for this role. You will also want to showcase your passion for the work involved but be wary of writing a statement that is all about you – a personal statement would be a more appropriate document to tell your story and only some employers will want this as part of the application process. A cover letter, on the other hand, ‘covers’ the skills detailed on your CV by going into more detail and demonstrating your ability and how these skills have been put into practice.

2. Keep it succinct

It’s tempting to overload your cover letter with multiple examples of your skills and how you have utilised these in your work so far but the employer needs a short and snappy summary to get through a lot of applications. Instead, save some of your examples and scenarios for the interview stage, where you will be able to talk about your work in much more depth. Your cover letter should be no longer than one page.

3. Don’t repeat your CV

A cover letter shouldn’t simply list your achievements and work to date as this is the task your CV takes care of. Instead, you should reflect your skills and experience using specific examples to back up the information on your CV. Your cover letter is all about proving you’re the right person for the job through clear scenarios, so think about what qualities the employer is looking for and then instances of when you have shown these qualities at work.

4. Format it correctly

Be sure to present the information on your cover letter in the correct style and layout. It’s professional to include your address in the top right column and the address of your employer in the top left column of your letter, regardless of it being sent electronically. You should start the letter with ‘Dear Sir or Madam’ or even by name if you have this information to hand. If you have addressed the receiver as sir or madam, you should sign off with ‘Yours faithfully’. If you have addressed the receiver by name, then ‘yours sincerely’ is best. Check our the Unitemps cover letter template for an example of what to do.

5. Write a new cover letter for every job role

Writing cover letters shouldn’t be rushed – and this means it can be time-consuming and the temptation to copy and paste from previous covering letters is strong. The problem with doing this is that it is often obvious to the employers that you haven’t tailored your skills to the job description. It appears lazy and you can come across as unmotivated straight away – so, if you want your covering letter to have an impact, put the time in and explicitly link your skills and experience to the person specification.

Last updated on 28 May 2024

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Education and Communications
Laying Out a Letter

How to End a Letter Sincerely: 14+ Tips for Business & Personal Letters

Last Updated: July 3, 2024 Fact Checked

This article was reviewed by Seth Hall and by wikiHow staff writer, Glenn Carreau . Seth T. Hall (ICF ACC, CLC, and MNLP) is a Certified Life Coach and Founder of Transformational Solutions, a Los Angeles-based life-coaching company that helps people achieve their toughest goals, find their own voice, and think outside the box. He has been a life coach for over 10 years, specializing in personal development, relationships, career and finance, and wellness. He has helped his clients break the negative cycles in their lives and replace them with a positive, proactive mindset. Seth believes that everyone has the potential to live a fulfilling and rewarding life, and works passionately to help them reach their full potential. With a deep understanding of how our minds work and the power of positive thinking, he encourages his clients to find their unique paths in life and find success on their own terms. He is a certified master practitioner of Neuro-Linguistic Programming, a featured co-author for WikiHow, and co-author of "The Mountain Method”, “The Happy Tiger”, and “The V.I.S.I.O.N.S. Program”. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 312,751 times.

Are you feeling confused about how to choose a sincere, situation-appropriate closing phrase for your letter? You’re not alone! Whether you’re writing a business letter or a thank-you note, your closer is an important piece of the puzzle—and the right one often depends on the situation. Here, we’ll show you which closing phrases are most sincere and teach you how to choose the best one for your letter.

Things You Should Know

Phrases like “Sincerely” and “Best” (along with variations like “Sincerely yours” and “Best wishes”) are great additions to any letter.
Use professional closes like “Regards” and “Thank you for your time” to convey your message while being polite to people you don’t know well.
Write more personal closes like “Take care,” “Cheers,” and “Your friend” in letters to people you know well and are friendly with.

Professional Closers

Sincerely yours
Very sincerely
Very sincerely yours

Respectfully
Best regards
“Regards” is a fairly neutral phrase. If you want to add some decorum without getting too friendly, “Best regards” is an easy switch.

Kindest regards
Warm(est) regards
Have a good day/evening/weekend

Looking forward to your reply
Hope to hear from you soon
When writing to a friend, you could shorten the phrase and say, “Talk soon.”

Thank you for your consideration
Thank you for your recommendation
Thank you in advance
Thank you for your assistance
Thank you (or “Thanks again” if you’ve already said it once near the beginning of the letter.)

With gratitude
With sincere thanks
Many thanks

Best wishes
All the best
Best of luck

Personal Closers

Your friend

With heartfelt admiration
With my most sincere apologies
With a heavy heart

Formatting & Signature Tips

Step 1 Base your signature on how well you know the person you’re writing to.

Sign your first and last name when you write to someone you’ve never met in person.
Sign only your first name on letters to friends or work colleagues who know you.
Write your last name in parentheses if you’ve spoken to the recipient on the phone but never met them in person.

Step 2 Use a handwritten or email format when sending professional letters.

On a handwritten letter, include: Sincerely, Ashton Bailey (Signature) Ashton Bailey (Your written name) [email protected] (Your email) 555-555-5555 (Your phone number)
In an email, you only need your name, email address, company website, and logo (if there is one).

Examples to End a Business and Personal Letter

Community Q&A

Leave personal pronouns out of your closing phrase, as they can sound awkward. Sentence fragments make the best letter closers! In other words, use "Looking forward" instead of "I am looking forward" to ensure your closing flows seamlessly. [13] X Research source Thanks Helpful 2 Not Helpful 2
Remember that some types of personal letters can do more harm than good. For example, when you send a letter full of bitterness and anger, you can’t take those words back—they’re on the page for good. Thanks Helpful 6 Not Helpful 0
Before sending a negative or angry letter, put it aside and let your emotions settle for a little while. When you return and re-read the letter, you may find you’d rather soften the tone or not send it at all. Thanks Helpful 3 Not Helpful 1

↑ https://www.hunter.cuny.edu/rwc/repository/files/business-and-professional-writing/business_letter_handout-major-rev.pdf
↑ https://www.exclaimer.com/email-signature-handbook/email-sign-offs-guide/
↑ https://www.grammar-monster.com/lessons/yours_faithfully_or_sincerely_at_end_of_letter.htm
↑ https://erinwrightwriting.com/close-emails-letters-part-1/
↑ https://www.theladders.com/career-advice/how-to-end-a-business-letter
↑ https://owl.purdue.edu/owl/job_search_writing/job_search_letters/cover_letters_workshop/formatting_and_organization.html

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Sincerely or Faithfully?

If you know the name of the person you’re writing to (‘Dear Jane…’) use sincerely . If you don’t know the name of the name of the person you’re addressing then you should use faithfully .

Emails tend me be less formal than traditional letters so you could always keep it simple and use regards/kind regards .

Yours sincerely and Yours faithfully are both traditional ways to end a letter. Letter writing over the years has been an art form and signing off has a long history with conventions attached to it. When you sign off a letter at the end, phrases such as Yours sincerely are known as valedictions . Take a look at these examples :

Yours truly
Kind regards
Yours hopefully

For our American readers there is little fuss over the sincerely/faithfully question because there it is common to use sincerely and not muddle things by adding faithfully to the equation.

But for the rest of us the question arises about how to sign off a letter and make sure that we are using the correct valediction.

Here is how we do it (and how to remember which one to use: faithfully or sincerely).

Yours sincerely

This is used if you know the person’s name (perhaps the job advertisement has told you to send letters to a Mr J. Fox). You know their name so you will be addressing the letter to them and signing off Yours sincerely.

Yours faithfully

This is used where you do not know the name of the person to whom you are sending the letter. You may have seen a job advertised but you have not been given a name to address your cover letter to. You may start your letter, Dear Sir or Madam and end it with Yours Faithfully.

Sincerely or faithfully: How Do I Remember Which One To Use?

This is how I remember it: if you are writing a letter to someone and you do not know their name you are writing to them blindly and you must have blind faith that they will reply and be helpful. With this faith in mind you must use faithfully.

If you know the name of the person you are writing to then you are in a stronger position to be sincere in your letter to them: use sincerely

Sincerely or faithfully: another way to remember which one to use.

Many people remember it like this:

Never use Sir with Sincerely

So if you open with Dear Sir or Madam you will never end with sincerely; you will use faithfully.

Remember that a covering email is usually a little less formal and frequently uses less stuffy ways to sign off ; you may use lighter language to sign off such as Regards.

Perhaps you have your own ways of remembering valedictions. Leave your own ideas in the comments section.

If you found this post useful, please Like us on Facebook

Cover Letter , CV , Jobsearch

3 Responses to Sincerely or Faithfully?

The usage of “sincerely” and “faithfully” as described above is nonsense. If you only know a person’s name you clearly do not know the person so “faithfully” is the only valediction that can be used. The meanings of the nouns “person” and “name” are not synonymous but in the above criteria they have been used as such.

Person : A human being regarded as an individual

Name : A word or set of words by which a person or thing is known, addressed, or referred to i.e. label

One then has to clarify what is considered to be the meaning of to know a person. As the noun “person” in this case is the object the word “know” has the following meaning:

[WITH OBJECT] Have developed a relationship with (someone) through meeting and spending time with them; be familiar or friendly with:

It would therefore seem that “faithfully” is the only valediction unless one has met the addressee! It would seem that the above guide to usage is pretty much useless. I was taught if you know the person “sincerely” and if you don’t know the person “faithfully”. KNOWING A NAME IS NOT KNOWING A PERSON! I’m not a scholar of the English language but I do understand that “person” and “name” mean different things. I would seem that English guidelines have been adulterated to allow the one size fits all American usage.

Oxford University Press does not agree that this is nonsense:

“The wording at the end of a business letter follows a standard format: If you know the name of the person you’re writing to, you should end the letter with Yours sincerely. If your letter begins with Dear Sir or Dear Madam, it should end with Yours faithfully.”

Citation: http://www.oxforddictionaries.com/words/business-letters

Regardless of your sensible, laudable, logical, and probably better suggestion, the convention is as the Job Fox describes, namely (pun intended) “Sir doesn’t go with sincerely”.

To use faithfully where you know the name, but have otherwise no knowledge of the person, will look odd to most people and distract from the purpose of the letter.

Having said that, language changes. Maybe when you were at school, your definition was more generally accepted, but since then the custom has changed. Maybe in a couple of generations, the distinction between sincerely and faithfully will be less known and so widely disregarded that it becomes irrelevant. Maybe we’ll just put a smiley and hit send.

There is a problem

How to write a cover letter.

A cover letter introduces you to an employer and asks them to think about your application.

It’s a short letter, usually 3 to 5 paragraphs long.

When to include a cover letter

You should always include a cover letter when you apply for a job using a CV.

You can write it as an email if you’re applying online or print a copy to go with a paper application.

When writing a cover letter, let the employer know you’re keen by showing that you’ve researched the company. Learn more about what they do through:

their website
recent news articles
talking to people you know who work there

Send it to the right person

It's important to try to address your cover letter to someone by name. Check you have the details of the person you need to send it to.

You'll need their name and preferred title. For example, ‘Dr’, ‘Mr’, ‘Mrs’, ‘Ms’, and their job title. You should also make sure you have the right company name and address, including postcode.

If you do not know their name

If the job advert does not include a name you can check the company website. Try to find details of the head of the department, head of human resources or a recruitment manager.

If you still cannot find a name, you can start your letter with ‘Dear Sir or Madam’.

Introduction

Introduce yourself and explain how you found the advertised job. You can mention the job title, and reference number if there is one.

If you’re asking about any job openings and not applying to a vacancy, tell them what sort of job you’re looking for. Let the employer see how keen you are to work for them.

Show you're right for the job

Highlight the skills and experience you have that match what the employer is looking for.

Convince them that you're enthusiastic about working for them. Let them know you share their work values, culture and style.

Give extra information

If you have gaps in your employment history, you could talk about the skills you gained while you were out of work.

If you’ve mentioned on your CV that you have a disability, you might want to talk more about this in your cover letter. Organisations like Disability UK can give you advice on how to do this. You do not have to mention your disability at this stage if you prefer not to.

You can get more help with specialist advice on finding work if you have a disability.

Ending your cover letter

Thank the employer for considering your application. Let them know that they can get more details from your CV, and tell them you're looking forward to hearing from them.

Let them know how they can best contact you. Make sure your contact details are correct on both your cover letter and CV.

Yours sincerely or yours faithfully

If you know the name of the person you’re writing to, you should end the letter with ‘Yours sincerely’.

If you’ve addressed the letter ‘Dear Sir or Madam’, you should end the letter with ‘Yours faithfully’.

Tips for writing a cover letter

When writing your cover letter, remember to:

write a new one for every job you apply for and make sure it’s tailored to the company and the specific role
use the same font and size as you do for your CV, so it looks consistent
make sure the company name and recruiter’s details are correct
use the right language and tone: keep it professional and match the keywords used by the employer in their job advert
show you’ve done your research into the job and the company
highlight your most relevant skills and experience to stand out from other applicants
back up any statements you make with facts and use the STAR method
double check spelling and grammar before you send it
keep a copy of your cover letter as they may ask you about it in an interview

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Career Planning
Finding a Job

How to End a Letter (With Closing Examples)

The Best Options to End a Letter

Letter closing examples, more letter closing examples, letter closings to avoid, how to capitalize a closing, how to format a letter ending, what to include in your signature, signature examples, frequently asked questions (faqs).

AntonioGuillem / iStock / Getty Images Plus

How you end a letter is important. It’s your last chance to make a good first impression on your reader. Choose the wrong closing, and you might damage the goodwill you built up in the rest of your communication.

What’s the best way to end a letter or email message? Your closing needs to leave the reader with positive feelings about you and the letter you have written.

In closing your letter, it is important to use an appropriately respectful and professional word or phrase.

Most formal letter closing options are fairly standard, but there are degrees of warmth and familiarity if you're using a less formal closing. Your relationship with the person to whom you're writing will shape which closing you choose:

If you don’t know the individual to whom you’re writing, stick with a professional formal closing.
If you’re writing to a colleague, business connection, or someone else you know well, it’s fine to close your letter less formally.

Above all, your closing should be appropriate. Choose the right letter closing, and your reader likely won’t remember how you ended your letter. Ideally, your message will resonate instead of your word choice.

Key Takeaways

When you don’t know the individual to whom you’re writing, use a professional formal closing.
If you're writing to someone you know well, it’s fine to close your letter less formally.
Some closings are not appropriate for business correspondence, so avoid being too informal.

Review the best way to end a letter with formal, business, or personal letter closings, sample signatures, letter examples, and writing tips.

The Balance

The following are letter closings that are appropriate for business and employment-related letters.

Sincerely, Sincerely Yours, Regards, Yours Truly, and Yours Sincerely

These are the simplest and most useful letter closings to use in a formal business setting. These are appropriate in almost all instances and are excellent ways to close a cover letter or a job inquiry . “Sincerely” is a classic way to end a letter or email. If you're not sure about options, it's a good one to choose.

Best Regards, Cordially, and Yours Respectfully

These letter closings fill the need for something slightly more personal. They are appropriate once you have some knowledge of the person to whom you are writing. You may have corresponded via email a few times, had a face-to-face or phone interview, or met at a networking event.

Warm Regards, Best Wishes, and With Appreciation

These letter closings are also appropriate once you have some connection to the person to whom you are writing. They can effectively tie back to the content of your message, providing a fitting conclusion. For example, if you are sending a thank-you note, it may be appropriate to use "With Appreciation." Only use these if they make sense with the content of your letter.

When you’re ending your letter, be sure to choose a letter closing that is appropriate to the topic of your letter and your relationship with the person to whom you are writing. Here are more examples to choose from:

All the best,
Best of luck,
Best wishes,
Cordially yours,
Fond regards,
In appreciation,
In sympathy,
Kind regards,
Kind thanks,
Kind wishes,
Many thanks,
Respectfully,
Respectfully yours,
Sincerely yours,
Stay safe and well,
Thanks again,
Thank you for your assistance in this matter,
Thank you for your consideration,
Thank you for your recommendation,
Thank you for your time,
Warm regards,
Warm wishes,
With appreciation,
With deepest sympathy,
With gratitude,
With sincere thanks,
With sympathy,
Your help is greatly appreciated,
Yours cordially,
Yours faithfully,
Yours sincerely,
Yours truly,

There are certain closings you should avoid in any business letter or email. Most of these are simply too informal. Casual doesn't work with professional correspondence. Some examples of closings to avoid are listed below:

Some closings (such as “Love” and “XOXO”) imply a level of closeness that is not appropriate for a business letter. Slang or acronyms aren't appropriate either.

Capitalize the first word of your closing. If your closing is more than one word, capitalize the first word and use lowercase for the other words. For example:

Best regards,

Once you have chosen a word or phrase to use as a send-off, follow it with a comma, some space, and then include your signature.

Printed letter: If you are sending a hard-copy letter, leave four lines of space between the closing and your typed name. Use this space to sign your name in ink.

Email message: If you’re sending an email , leave one space between the complimentary close and your typed signature. Include your contact information directly below your typed signature.

Beneath your letter closing, include your signature. If this is a physical letter, first sign your name in ink, and then list your typed signature below. If this is an email letter, simply add your typed signature below your send-off.

Make sure to include your contact information in your letter.

If this is a physical letter, your contact information will be at the top of the letter. However, if this is an email, include that information beneath your typed signature. This will allow the recipient to respond to you easily.

Hard-Copy Letter Signature

Handwritten signature (for a printed letter)

Typed signature

Email Message Signature Example

Typed Signature Email Address Phone LinkedIn URL (if you have a profile)

To set up your email signature, go to “settings” in your email account. Follow the steps to add your signature and pre-populate future messages.

How do you start a business letter?

If you are sending a hard-copy version, start your business letter with your name and address, followed by the date, and then the recipient’s name and address. Then, include a salutation and the recipient’s name, e.g., “Dear Ms. Green.”

What are the parts of a business letter?

The parts of a business letter are the sender’s address, the date, the recipient’s address, a salutation, the message body, a closing, and the sender’s signature. If you send the letter by email, you can omit the address and date sections and include your contact information in your email signature.

"Yours sincerely", "Yours faithfully," and "Yours truly"

When to use "yours sincerely", "yours faithfully," and "yours truly".

The Quick Answer

If you know the recipient or use their name, end your letter with 'Sincerely yours' (US) or 'Yours sincerely' (UK).
If you don't know the recipient or don't use their name, end your letter 'Yours truly' (US) or 'Yours faithfully' (UK).

Starting and Ending Letters

"Yours sincerely" or "Yours faithfully"?

Use "yours faithfully" ( ) or "yours truly" ( ) for unknown recipients.

Use "Yours sincerely" ( ) or "Sincerely yours" ( ) for Known Recipients

With "yours sincerely" and "yours faithfully" give only the first word a capital letter.

Follow "Yours sincerely" and "Yours faithfully" with a Comma

Write the salutation, postamble, and your name by hand, top tip: don't use "s" twice.

This page was written by Craig Shrives .

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4 Cover Letter Examples (Plus Tips on How to Write Yours)

We love having examples. It’s so much easier to decorate a cake, build a model, or yes, even write a cover letter when you know what the end product could look like. So that’s what we’re going to give you—all the cover letter examples and tips you need to make yours shine (unfortunately we’re not experts in cake decorating or model building).

You'll see that writing a cover letter is all about highlighting your relevant skills, professional experience, and accomplishments, while emphasizing your interest for the role in an engaging manner.

Want to get right down to business? Skip ahead to:

Why bother with a cover letter at all?

We bet when you see a job listing that says “ cover letter optional ,” you breathe a sigh of relief, gleefully submit your resume, and move on. But you’re truly doing yourself a disservice by not including a cover letter (or by writing one that’s super generic or formulaic).

“When you’re writing a resume you’re oftentimes confined by space, by resume speak, by keywords—you’re up against a lot of technical requirements,” says Melody Godfred, a career coach and the founder of Write in Color who’s read thousands of cover letters over the course of her career. “In a cover letter you have an opportunity to craft a narrative that aligns you not only with the position you’re applying to but also the company you’re applying to.”

Whether you’re writing a cover letter for a data scientist or marketing manager position, an internship or a senior-level role, a startup or a Fortune 500 company, you’re going to want to tailor it to the role, company, and culture. A strong, customized cover letter will help you explain your value proposition and stand out from the stack of applicants.

If there’s a gap in your resume , you have the opportunity to explain why it’s there. If you’re changing careers, you have the chance to describe why you’re making the switch. If your resume is pretty dull, a cover letter helps you show some personality . And yes, cover letters still get read.

Deep in the job search, or just browsing? These open jobs on The Muse could be your ideal next step »

What do I write in a cover letter? The 3 basic elements

You'll notice from our cover letter examples that the body of your text can vary a lot depending on factors like the position you're applying for, your career stage, and the type of cover letter requested by the hiring manager. For instance, a writing sample cover letter is different from a traditional professional cover letter (we'll get there soon.)

However, there is some information that you can't leave out. It's important to highlight your most relevant experience, skills, and qualifications for the role in any type of cover letter. Plus, make sure to write an engaging first paragraph to grab the reader's attention, and an effective final paragraph, ideally followed by a call to action, in order to leave a lasting positive impression.

You could say that cover letters are a little like puzzles. When you put each component in its proper place (and remove any parts that don’t fit), you create a complete picture. Even though that picture is always different, the types of pieces are basically the same. We've broken down these three key elements for you:

1. An engaging opener

How you start a cover letter is everything. Your opening lines influence whether someone keeps reading—and you want them to, right? “Starting with something that immediately connects you to the company is essential—something that tells the company that this is not a generic cover letter,” Godfred says. “You have to say something that tells the employer, ‘I wrote this just for you.’”

It can be a childhood memory tying you back to the company’s mission. It can be a story about the time you fell in love with the company’s product. It can be an anecdote from another job or experience showing how hard of a worker you are. Whatever you decide to open with, make it memorable.

2. A clear pitch

Use the next few paragraphs of your cover letter to “hit them with the strongest results you have that are aligned with the opportunity,” Godfred says. Ryan Kahn , Muse career coach and founder of The Hired Group , calls this your pitch. In other words, the part where you’re “selling yourself for the position and why you’re qualified for it.”

Additionally, Godfred says, “If you’re someone who’s transitioning careers, and you need to explain that transition, you do it there.”

This section should have a balance of soft and hard skills . Talk about your experience using Salesforce or doing SEO work, but also highlight your ability to lead teams and communicate effectively.

“Companies are embracing authenticity, they’re embracing humanity, they’re looking for people who are going to fit their culture,” says Godfred. “So what are your values? What do you stand for? These values should be as much a part of your cover letter as the super specialized hard skills.

3. A great closing line

Your closing line could include your next steps or a call to action, Kahn says, such as “ I welcome the opportunity to speak with you more about how I can contribute to the team ,” or, “ I would love to schedule a time for us to discuss this role and my experience. ” But more importantly, “You want to make sure that you’re gracious and thanking them,” he says. While seemingly cliché , it never hurts to end on a simple, “ Thank you for your consideration. ”

Does that sound a bit overwhelming? Don’t panic! We’ve got examples of four types of cover letters below: a traditional cover letter , an impact cover letter , a writing sample cover letter , and a career change cover letter . So let’s take a look at these examples, why they work, and how you can use them to craft your own.

1. The traditional cover letter example

A traditional cover letter is similar to what you’d come up with using position-based cover letter templates . It moves in reverse chronological order through your career history, highlighting parts of your past jobs that make you well suited for this position.

You might want to use this type of cover letter if:

You’re applying to a more formal company (like a law firm or major healthcare company ) or a more conventional role (like a lawyer or accountant).
You want to play it safe and conservative with your application materials.

What does the job description say?

Imagine you’re applying to a paralegal job opening at a law firm. The job description might include:

Responsibilities

Draft routine legal documents for review and use by attorneys
Coordinate and organize materials and presentations for legal proceedings
Research legal and related issues and report findings and conclusions to team
Provide overall legal administrative support to the legal team
Maintain calendars and ensure timely filings

Requirements

Bachelor’s degree or equivalent of relevant education and work experience
Strong communication skills (oral and written)
Strong organizational , multitasking, and prioritization skills
Proficiency with Microsoft Office Suite and LexisNexis
Trustworthy, positive, energetic, and optimistic attitude with a willingness to roll up your sleeves

The cover letter example

Here’s an example of a traditional cover letter you could write for this role—keeping things strictly professional but without sounding too boring or jargon-y:

Dear Ms. Jessica Sanchez,

In my five-year career as a paralegal, I have honed my legal research and writing skills, and the attorneys I’ve worked with have complimented me on my command of case law and litigation support. Spiegel Law Firm’s 20 years in practice proves that the firm has strong values and excellent attorneys, and I’d be eager to join such a talented team.

I currently serve as a paralegal for Chandler, Chandler, and Greene, where I work closely with the partners on a number of high-priority cases. During my time here, I implemented a new calendar system that ensures timely filing of court papers. This system has prevented missed deadlines and allowed for better organization of internal and client meetings.

Previously, as a paralegal for the Neuerburg Law Firm, I received praise for my overall support of the legal team and my positive attitude. While working there, I came up with and implemented a plan for digitizing their old files while still ensuring security and privacy. This led to more efficiency when preparing for client meetings and legal proceedings.

My further qualifications include a bachelor’s degree from Rutgers University, a paralegal certificate, and training in LexisNexis, Westlaw, and Microsoft Office Suite.

I would love the opportunity to discuss how I can contribute to your legal team. Thank you in advance for your consideration, and I look forward to hearing from you.

Chase Broadstein [email protected] (222) 222-2222

Download this example

Why this works

This cover letter example is short, sweet, and to the point. It shows the candidate has a knack for getting things done in a thorough and timely manner and a track record for helping out wherever needed. The opening lines also express a genuine interest in this specific firm. Plus, there are some important keywords in there like “calendar system,” “bachelor’s degree,” “paralegal certificate,” and “LexisNexis.”

2. The impact cover letter example

The impact cover letter puts your accomplishments front and center rather than organizing your paragraphs by past roles. You might use a cover letter like this if:

You’re applying for roles where you’re expected to deliver on certain goals or results (for example, if the jobs involve sales quotas or marketing metrics).
You haven’t followed a straightforward career path and your past job titles don’t show the extent of your qualifications.
You want your personality to stand out a bit more than it might in a traditional cover letter.

What does the job description say

Imagine you’ve come across an opening for an email marketing manager . Part of the job description states:

Manage email marketing strategy and calendar, including copywriting, optimization, monitoring, analyzing, and reporting on campaigns
Improve campaign success through conversion optimization, A/B testing, and other experiments
Collaborate with the design team to ensure brand guidelines are followed in emails
Partner and collaborate cross-functionally with sales, product, product marketing, and data teams
3+ years in email marketing
Experience with Constant Contact, Google Analytics, HTML, CSS, Photoshop, and Microsoft Excel, a plus
Excellent communication skills (oral and written) and an eye for copyediting
Strong interpersonal , relationship-building, and stakeholder management skills
Excellent project management, problem-solving , and time management skills, with the ability to multitask effectively

Here’s an example of an impact cover letter where the writer’s hard skills and successes stand out:

Dear Russ Roman,

I have a problem. See, my inbox currently (and embarrassingly) hosts 1,500 unread emails—including newsletters from at least 50 different brands.

But this problem only fuels my passion for creating emails that are worth opening. Because from my perspective, as someone who can barely get through their own stack of mail, that’s a true win.

I’ve been following Vitabe for years, and can proudly say that I open every single email you send to me. I’m a sucker for a good subject line—“Take a Vitamin-ute—We’ll A-B-C You Soon” being my favorite—and the way your email content feels both fun and expert-backed really speaks to me. This is why I’m thrilled to submit my application for a role as email marketing manager at your company.

I have over four years of experience working in the email marketing space. In my current role at Westside Bank, I was able to implement new email campaigns centered around reengaging churned clients. By analyzing data around the types of clients who churn and the engagement of our current email subscribers, as well as A/B testing headlines and newsletter layouts, we were able to increase email subscribers by 15% and convert 30% of those subscribers to purchase our product, a significant increase from the previous year.

I also launched a “Your Credit Matters” newsletter focused on educating our clients on how they spend and manage their credit—which became our highest performing campaign in terms of open-rates and click-through to date.

Previously, as a member of the marketing team at Dream Diary Mattresses, I collaborated with the sales and product team to understand how I could best support them in hitting their quarterly goals. One specific project involving creating personalized emails for customers drew more people to come back to our site after 30 days than direct paid ad campaigns, leading to a 112% increase in revenue from the last quarter.

I take the content I write and the calendars I manage seriously, editing and refining beyond detail-oriented and into meticulous territory, and I feel my experience and drive would greatly help Vitabe further develop their email program for success.

Thank you very much for your time and consideration. I look forward to hearing from you.

Lad Miller [email protected] (987) 654-3210

This sample cover letter concisely highlights the applicant’s most significant, relevant achievements. By adding context to how their projects were created, monitored, and completed, they’re able to show just how results-driven they are and how they’ve successfully leveraged some of the skills the company is looking for.

One thing worth noting: This person didn’t include keywords such as Constant Contact, Google Analytics, HTML, CSS, Photoshop, or Microsoft Excel—all of which are listed in the job description. But those skills are most likely in their resume already, and leaving them out gives them the space to discuss specific projects and tell a story not visible on other parts of their job application.

3. The writing sample cover letter example

For roles where written communication is key, such as PR, copywriting , or journalism jobs, your cover letter will likely be the first writing sample your future employer sees. So it’s just as important to show your skill set in action through eloquent writing.

Writing or editing is a key component of the role you’re applying to.
You want to show off your creativity.

Here’s part of a job description for a staff writer position:

Pitch and write articles, reporting on timely issues and trends
Collaborate with editorial and other teams to launch each digital issue and other special projects on schedule
Evaluate content performance and digital trends on a daily basis to constantly adjust pitches and packaging
Utilize CMS tools, strategically select photos and videos, and request original graphics to optimize all written content for maximum engagement
At least 2-3 years of experience creating content at a digital-first outlet
Strong writing and reporting skills, and the ability to write clearly and quickly
Familiarity working in a CMS and with analytics tools such as Google Analytics
Deadline-driven, strategic thinker with a knack for crafting click-y headlines
Strong collaborator who thrives in fast-paced environments

Have fun with this one, but triple-check for spelling and grammar mistakes, and make sure you’re showing off your best writing. Here's the cover letter sample:

Dear Tai Chen,

Since I could walk, I’ve been dancing. And since I could read, I’ve been glued to Arabesque Weekly. At one point, you featured one of my local heroes—a ballerina who struggled with an injury early in her career and went on to become a principal dancer at Pacific Northwest Ballet—and I plastered the article above my childhood bed. It’s still there today.

That article—and so many others you’ve published—taught me that dancing was about more than just pirouettes and arabesques and that the right kind of writer can shed light on aspects of the art that make it surprising, impactful, and universal. I can be that writer.

As an editorial assistant at TheImprovGroup.com for the past two and a half years, my main responsibility was to get all of our content ready to go live on the site. This included fact-checking, proofreading, adding in HTML where necessary, and finding photos, videos, and GIFs that would complement the content and optimize audience engagement.

As I tinkered with each post, I became intimately familiar with our internal CMS. Reviewing every single article we published and following reactions and engagement helped me gain a deep understanding of what makes a piece really land with our audience.

But by far my favorite aspect of this role has been writing. Each week, I pitch and write at least one article, from 250-word news items to 900-word advice pieces to even longer profiles, features, and personal essays. I love the challenge of developing pitches that align with the trends we see in the data, reflect with the company’s brand and mission, and allow me to flex my creative muscles.

Collaborating with my team to form the best content library we can has been a dream come true. I would be so excited to use my experience to help Arabesque Weekly achieve its goals. And I hope to one day write a story that another little dance lover tapes to their wall forever.

It would be an honor to be a part of your editorial team, and I look forward to the possibility of discussing the opportunity with you.

Hoping to be your next staff writer,

Marlee Wood [email protected] (555) 666-4433

This candidate is clearly passionate about this specific publication and leads with a unique personal anecdote tied to the company’s mission that demonstrates their ability to tell stories in a compelling way. There are relevant keywords and phrases, sure, but they’re not just thrown in there. Their voice comes through in every sentence, proving this person knows how to communicate effectively and creatively.

4. The career change cover letter example

Cover letters can play a big part in helping career changers prove their qualifications—especially when it’s unclear how their skills transfer over to this new field.

You might write a career change cover letter if:

You want to highlight the transferable skills you have that relate to the job description.
You want to explain why you’re making the switch and what’s driving you toward this specific industry, company, or position.

Imagine you’re someone who has experience supporting a sales team as an administrative assistant , and you’re now looking to become a sales representative. You come across a job posting that includes:

Develop new sales techniques and strategies to build pipeline and hit team goals
Coordinate with other teams to increase lead-generation efforts
Assist in the processing of new business, including contacting customers to finalize sales and service transactions
1-3 years of successful sales experience
Strong communication skills
Ability to thrive in a fast-paced, ever-changing environment
Ability to work independently to plan, set priorities, and effectively organize work
Proven ability to be persuasive, persistent, and confident in closing a sale

Typically, this type of cover letter should include a compelling narrative about your career change and how you can transfer your past experiences to this new role. Here’s how you might translate your past experience over to this new (and exciting) prospect:

Dear Maria Russo,

The head of sales at Sunshine Inc. was in a bind. She needed six client meetings scheduled, 18 service transactions processed, and a summary of the team’s new lead generation campaign drafted before getting on a flight to Austin—in three hours. So she turned to her cool-headed, sales-savvy administrative assistant for help. That assistant was me. Not only did I execute everything on her to-do list, I did it all before her plane left the ground.

For three years, I worked in lockstep with a busy, growth-oriented sales leader to support the business development team. As the sole administrative assistant in the department, I balanced a swath of competing priorities, ranging from coordinating meetings and inputting data to contacting customers, finalizing transactions, and creating promotional materials. This role helped me develop a comprehensive understanding of the sales cycle, sales strategy, and pipeline growth.

Like many others, my career path hasn’t been entirely straightforward. After leaving Crabapple Media, I enrolled in a local coding bootcamp. Six months later, I emerged with a certificate in computer programming and a certainty that I did not want to be a coder. But education is never wasted. I’m now an aspiring sales representative with experience supporting a thriving sales team and extensive knowledge of the tech space.

Here’s a little bit more about how my experience would translate into this role:

At Crabapple Media, I assisted in coordinating three annual sales strategy rollouts, yielding an average increase in pipeline of 26% YoY.
At Sunshine Inc., I supported 12 independent team members in their lead-generation efforts. I also assisted in processing an average of 300 sales transactions every quarter.
I thrive in busy, ever-changing environments that require me to communicate clearly and concisely. Supporting a high-volume team and a busy executive helped me to hone these skills—I typically sent more than 200 emails a day!

I would, of course, love to schedule a time for us to discuss this role and my experience, and I truly want to thank you for considering me.

All the best,

Olu Abiola [email protected] (123) 456-789

The opener draws you in and makes you want to learn more. It toots the person’s horn, but in a way that’s substantiated. Then, the next couple sections explain their experience in the sales space and other relevant qualifications, before eventually tying that back to why they’re applying to this specific job.

Similar to the impact cover letter, the author lists some of the more important qualities they bring to the table, doing a bit of keyword inclusion and resume gap explaining along the way.

Bonus cover letter examples

To further guide you, check out some more cover letter examples:

Pain point cover letter example
Internship cover letter example
Recent graduate cover letter example
(Another) career changer cover letter example
Stay-at-home parent returning to work cover letter example
Sales cover letter example
Email marketing manager cover letter example
No job description or position cover letter example (a.k.a., a letter of intent or interest)
Example cover letter with no experience

Let’s break down one of our example cover letters real quick

All three professional cover letter examples have some key elements that make them great and able to grab the hiring manager's attention. Check out this handy infographic that breaks down our impact cover letter:

A few more cover letter tips

Here are a few more tips to help the cover letter process:

Start with a “brain dump”

If you’re staring at a blank page, Godfred always recommends that her clients start by getting all their ideas on the page without paying attention to length. Then “ask yourself how you can cut half of it,” she says. You’ll likely find that repeated information and very generic phrases are the first to go. (If it’s still too long, here are some tips for getting your cover letter down to one page .)

Don’t just repeat your resume

You only have so much space to get your point across, so focus on the information that isn’t stated elsewhere rather than simply regurgitating your resume. A good cover letter should complement your resume, so use the opportunity to elaborate your skills and qualifications further, as well as your accomplishments and why you're a good fit for that position.

Focus on quality over quantity

Target the jobs you’re most closely drawn to and qualified for and give them all your energy, rather than trying to churn out hundreds of cover letters, Kahn says. You may not be able to apply to as many jobs, but you’ll have a better response rate.

Remember the ATS

Much like your resume, an applicant tracking systems, or ATS , will be sifting through your cover letter. So you’ll want to scatter relevant keywords from the job description throughout your pitch where it makes sense.

Don’t stress over formatting

You may see flashy cover letter examples across the internet, but for the most part, it just isn’t necessary. An ATS can’t read text that has been formatted beyond using bold, italics, underline, and color, so keep your font and layout simple—especially if you’re submitting your cover letter through an online portal.

Don't forget your contact information

Include your contact information on every page, including your name, phone number, and email. “Imagine you come across a cover letter and you print it out with a bunch of applications to review and it doesn’t have the person’s contact information on it,” Godfred says. “You never want to put yourself in a situation where you’re the right person and they can’t find you.”

Edit your cover letter before submitting

Never submit a cover letter right after you finish writing it—there could be critical errors that you didn't notice while typing. Take some time away from your text, then revisit it like you're reading someone else's letter. Be sure to double-check all the information you've included, paying special attention to:

The company's name
The hiring manager's name
The job title
Your contact information
Basic grammar and spelling

You're ready to go

If you've come this far, you're equipped with all the information you need to craft a great cover letter. Hopefully these cover letter examples help as you go to tackle your own. Remember: This is just one small step in the process! Take your time, but learn to move on when you’ve given it your all.

Amanda Cardoso contributed to the latest version of this article.

IMAGES

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How to Write a Cover Letter in 2021
15 Best Salutation For Cover Letter
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Cover Letter Yours Sincerely : And be sure to put a write your cover
How to End a Letter Sincerely: 14+ Ideas (With Examples)

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general IELTS letters ( how to end the letters) described in Hindi

COMMENTS

How To End a Cover Letter (With Closing Examples)
When you're writing a cover letter or sending an email message to apply for a job, it's important to close your letter in as professional a manner as possible. End your letter with a formal closing, followed by your signature. ... Yours truly; Most sincerely; Respectfully; Respectfully yours; Thank you; Thank you for your consideration ...
60 Examples of Strong Closing Statements: How to Close a Cover Letter
Both 'Kind regards' and 'Yours sincerely' are acceptable and professional ways to end a cover letter. You can choose which one you feel most comfortable with or suits your individual style. In general, 'Kind regards' is a safe and widely used option, while 'Yours sincerely' is considered a bit more formal.
How to End a Cover Letter: 5 Ways, With Examples
The end of your cover letter should include a thank-you, a call to action, and a reiteration of why you're the best fit for the job. In this guide, we'll tackle a critical aspect of cover letter writing: how to end it with authority and enthusiasm. We'll explore what a cover letter should include, cover letter endings you can try, and ...
How To Close a Cover Letter (With Examples and Tips)
A pair of hands types on a laptop, working on a cover letter. There's also a list entitled, "Qualities of an Effective Cover Letter Sign-off" that includes these steps: 1. Express confidence 2. Be passionate 3. Connect your qualifications to the position 4. State your goals and expectations 5. Connect o the company's goals and values 6. Focus on technical expertise 7.
How to End a Cover Letter on a High Note [w/ Examples]
Thank you for taking the time to consider my application and read my cover letter. I cherish the opportunity to demonstrate my willingness to contribute to the success of your company. #6. Add a Call to Action. After you've expressed gratitude for the recruiter's time, add a strong call to action for the next step.
How to End a Cover Letter (With Tips and Templates)
Follow the conventions of letter writing by providing a formal ending to your letter. If your salutation was either 'Dear Sir' or 'Dear Madam,' end your letter with 'Yours faithfully.'. If you addressed the recipient with their name at the beginning, you should sign off with the phrase 'Sincerely.'.
How To Write a Cover Letter (With Examples and Tips)
Middle paragraph (s) Closing paragraph. Letter ending and signature. Your cover letter should be one page long and use a simple, professional font, such as Arial or Helvetica, 10 to 12 points in size. Your letter should be left-aligned with single spacing and one-inch margins. Show Transcript.
How to End a Cover Letter (5+ Job-Specific Examples)
The ending of your cover letter should: restate your enthusiasm for the job opportunity. tie your skill-set to the needs of the company. politely thank the employer for their time. encourage the employer to contact you. 1. Convey your personality and motivation. The key to writing the perfect conclusion is to summarise the contents of your ...
How to end a cover letter
Please find a copy of my resume and portfolio attached. I look forward to having the chance to discuss the role in more detail with you.". "Thank you for taking the time to view my attached resume and for considering me for the role. I look forward to having the chance to discuss what I can bring to the position.".
How to end a cover letter
Your contact information: In a written cover letter, you should include your full name, email address, phone number and home address at the top. A greeting: Open your letter using a professional salutation like 'Dear [Recipient's Name]' or 'To Whom It May Concern'. Introduction: State the purpose of your message - to apply for a specific role ...
How to End a Cover Letter [Closing + Sign-Off Examples]
6. Say Thank You Before Ending a Cover Letter. Always include a thank you in your cover letter ending. It's not just good manners, expressing gratitude has a powerful motivational effect on the recipient. You can keep it simple and say thanks as the very last part of your cover letter closing paragraph.
How to End a Cover Letter [w/ 4 Examples]
Say, you mentioned a bunch of noteworthy achievements and skills as you were writing your cover letter. Your cover letter ending is your chance to confidently reiterate them. For example, you might have mentioned in your cover letter how you helped your previous company exceed its sales target by 30%.
How to End a Cover Letter in 2024? Examples & Tips
2. 5 Professional Cover Letter Closing Paragraph Examples. There's the harried hiring manager, Christie. Her eyes look like a map of Cleveland from all the cover letters she has read. Then she gets to yours. She sits up straight. At the last paragraph, her mouth drops open. Clearly, you know how to end a cover letter.
How to end a cover letter (With tips and examples)
The employer will be able to see how you will utilise your skills in the new position. 5. State your expectations and goals. Writing your expectations and goals at the end of the cover letter will give the employer an idea of what you can bring to the job. Always be sure to detail how you will benefit the company.
Cover letter mistakes and how to avoid them
If you have addressed the receiver by name, then 'yours sincerely' is best. Check our the Unitemps cover letter template for an example of what to do. 5. Write a new cover letter for every job role. Writing cover letters shouldn't be rushed - and this means it can be time-consuming and the temptation to copy and paste from previous ...
How to End a Letter Sincerely: 14+ Ideas (With Examples)
Hope to hear from you soon. When writing to a friend, you could shorten the phrase and say, "Talk soon.". 5. "Thank you for your time" Use "Thank you for your time" when asking for a professional favor. It's polite and sincere because it thanks the reader for taking the time to read your message in the first place.
Cover Letter Closing
And although not mentioned in the study, Salemi says "sincerely" and "all the best" come across as formal and classy. Say "adios" to these faux pas. When it comes to knowing how to end a cover letter, there is definitely a wrong way to go about it. Namely, if you go too casual, your cover letter is probably going into the trash.
Sincerely or Faithfully? How To Write A Cover Letter
By JobFox UK on March 24, 2012 in Cover Letters. If you know the name of the person you're writing to ('Dear Jane…') use sincerely. If you don't know the name of the name of the person you're addressing then you should use faithfully. Emails tend me be less formal than traditional letters so you could always keep it simple and use ...
Cover letters
If you know the name of the person you're writing to, you should end the letter with 'Yours sincerely'. If you've addressed the letter 'Dear Sir or Madam', you should end the letter with 'Yours faithfully'. Tips for writing a cover letter. When writing your cover letter, remember to: write a new one for every job you apply for ...
How To Use "Sincerely Yours" in an Email
The first S stands for "Sir" as in the greeting, "Dear Sir or Madam.". The second S stands for "Sincerely.". The second requirement is that the sender must know the recipient to some degree. Therefore, if you researched the name of the hiring manager for the salutation of a cover letter, you can only use "Yours sincerely" as a ...
How to End a Letter (With Closing Examples)
Sincerely, Sincerely Yours, Regards, Yours Truly, and Yours Sincerely These are the simplest and most useful letter closings to use in a formal business setting. These are appropriate in almost all instances and are excellent ways to close a cover letter or a job inquiry. "Sincerely" is a classic way to end a letter or email.
Yours sincerely
The Quick Answer. If you know the recipient or use their name, end your letter with 'Sincerely yours' (US) or 'Yours sincerely' (UK). If you don't know the recipient or don't use their name, end your letter 'Yours truly' (US) or 'Yours faithfully' (UK). So, if your letter starts "to whom it may concern" or "Dear Sir," end the letter with "Yours ...
4 Cover Letter Examples + Tips on How to Write Yours
Don't panic! We've got examples of four types of cover letters below: a traditional cover letter, an impact cover letter, a writing sample cover letter, and a career change cover letter. So let's take a look at these examples, why they work, and how you can use them to craft your own. 1.

60 Examples of Strong Closing Statements: How to Close a Cover Letter

Positive Impact on Employers

Crafting Your Final Paragraph

Reaffirming Your Best Fit for the Role

Choosing the Right Sign-Off

Matching the Company Culture

Incorporating a Call to Action

60 Examples of Strong Closing Statements For a Cover Letter

Examples of Effective Cover Letter Closings

Semi-Formal Closings

Casual Closings

Polishing Your Cover Letter Ending

Ensuring Consistency with Your Resume

Sending Your Cover Letter

Following Submission Guidelines

Frequently Asked Questions

What’s the best way to format the closing section of my cover letter?

Should I use ‘Kind regards’ or ‘Yours sincerely’ to finish off my cover letter?

How can you make a cover letter feel personal and engaging without being too casual?

How to end a cover letter

Tips and Examples for Cover Letter Endings

Cover Letter Closing Salutations

Where to include your contact details

Mistakes When Writing the Closing Paragraph

How to End a Cover Letter [w/ 4 Examples]

6 Ways to End a Cover Letter for a Job (With Examples)

#1: Show Confidence

#2: Sum Up Your Skills (For the Position)

#3: Be Enthusiastic

#4: State Your Goals and Set Expectations

#5: Don’t Forget to Say “Thank You”

#6. Keep It Professional

Ways NOT to End a Cover Letter

How to Sign Off a Cover Letter

Signature lines not to use

Do I Sign a Cover Letter?

Key Takeaways

Related Readings:

Cover letter mistakes and how to avoid them

1. Don’t write a personal statement

2. Keep it succinct

3. Don’t repeat your CV

4. Format it correctly

5. Write a new cover letter for every job role

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How to End a Letter Sincerely: 14+ Tips for Business & Personal Letters

Things You Should Know

Professional Closers

Personal Closers

Formatting & Signature Tips

Examples to End a Business and Personal Letter

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When to include a cover letter

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Introduction

Show you're right for the job

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Ending your cover letter

Yours sincerely or yours faithfully

Tips for writing a cover letter

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