how to write an application letter an example

3 Examples: How to Write an Effective Application Letter

By Status.net Editorial Team on November 15, 2023 — 9 minutes to read

Your application letter should be a clear reflection of you, your skills, and your aspirations. It’s essential to tailor it to the specific job you’re applying for and showcase how you meet the requirements. Stay with us as we walk you through the tips, tricks, and best practices to make your letter shine. By the end, you’ll have the knowledge and confidence to navigate the job application process with ease.

Step 1. Introduction: Expressing Interest

The opening line.

Your opening line should grab the reader’s attention, briefly introduce yourself, and express your interest in the position. This is your opportunity to make an excellent first impression, so keep it clear and concise. For example, you could start with:

“As an experienced marketing professional, I was thrilled to see the opportunity for a Marketing Manager position at X Company.”

Revealing the Source of Information

Next, it’s important to mention where you found out about the job opening. This helps recruiters understand where their outreach efforts are effective and demonstrates that you’ve done your homework. Reference the specific platform, such as a job board or company website, or mention the person who referred you to the position. Here are a couple of examples:

“I came across this position on LinkedIn and believe my skillset aligns perfectly with the job requirements.” or

“Jane Brown, the Sales Director at your company, suggested I apply for this role, as she believes my experience in customer service is a great fit for the team.”

Step 2. Body: Detailing Qualifications

Pitching your skills.

When writing an application letter, it’s essential to showcase your skills. Start by listing the most relevant ones based on the job description. Be specific and mention how you’ve used these skills in previous projects or work settings. For example:

“As a project manager, I have successfully managed teams of up to 20 members, ensuring timely delivery of projects while maintaining a high level of quality.”

Use bullet points or bold text to make your skills stand out. This way, the reader gets a clear picture of your capabilities.

Referencing Your Experience

After listing your skills, provide details about your work experience. Start with the most recent position and include the name of the company, your job title, and the duration of employment. Focus on the responsibilities that match the job opening. For instance:

“During my tenure at X Corp as a marketing executive, I was responsible for coordinating marketing campaigns, managing social media channels, and conducting market research.”

Don’t forget to mention any relevant internships or volunteer work. This information will help paint a complete picture of your expertise.

Demonstrating Your Achievement

Lastly, highlight your accomplishments and show the potential employer why you’re a perfect fit. Use concrete examples and mention any quantifiable results you’ve achieved. For example:

“At ABC Inc., I initiated a cost-reduction program that saved the company $50,000 within six months.”

You can also mention any awards or recognitions you’ve received for outstanding work. This demonstrates that your contributions have been valued and recognized by others.

Step 3. Concluding Your Letter

Seeking further communication.

By the time you reach the end of your application letter, it’s important to express your desire for further communication with the potential employer. This shows that you’re genuinely interested in the opportunity and eager to continue the conversation. Example:

“I am excited about the prospect of contributing to your company’s goals, and I would appreciate the opportunity to discuss this further with you. Please don’t hesitate to contact me at your earliest convenience. Thank you for considering my application.”

Final Goodbye

After expressing your eagerness, close your letter with a polite and professional farewell, addressing the recipient by name where possible. This is not only courteous, but it also leaves a positive and lasting impression. Example:

“ I look forward to your response and the possibility of working together. Once again, thank you for your time and consideration. Sincerely, [Your Name]”

Proper Letter Ending

The complimentary close.

Start by choosing an appropriate complimentary close for your application letter. This part signifies the end of the main content and should leave a professional impression. Some common examples are “Sincerely,” “Best regards,” or “Yours faithfully.” Keep in mind that it’s best to stay formal, so avoid using casual phrases like “Cheers” or “Take care.”

After the complimentary close, press enter twice to leave a space for your signature. This space provides room for your actual signature if you’re submitting a physical letter. If you’re submitting electronically, this space can act as a visual cue that your letter has reached its end.

While signing an application letter, be sure to include your typed full name. Don’t forget to include your relevant contact information, such as your email address or phone number. This will make it easy for the recipient to get in touch with you if they have any questions or require additional information.

Here’s an example of a proper letter ending for your application letter:

[Space for physical signature, if applicable] Your Full Name [email protected] +1-234-567-8901

Post-Writing: Proofreading and Correcting

After writing your application letter, it’s essential to proofread and correct any errors or inconsistencies. This process will help ensure that you submit a polished and professional document that impresses potential employers.

Correcting Grammar and Punctuation

First, focus on your grammar and punctuation. A well-written letter that follows proper grammar rules is more likely to capture the reader’s attention and convey your message effectively.

As you’re reading through your letter, keep an eye out for missing or misplaced commas, semicolons, and other punctuation marks.
Check for sentence fragments or run-on sentences that make your message unclear.
Look for subject-verb agreement issues, as well as any awkward phrasing or wordiness.
Ensure consistency in tense and voice throughout the letter.

Checking for Spelling Mistakes

Your next step should be checking for spelling mistakes. Misspelled words can distract the reader and make your application appear less polished.

Run your text through a spellchecker; most word processing programs have this feature built-in.
Take the time to read through your letter carefully, word-by-word, to catch any errors the spellchecker may have missed.
Double-check the spelling of names, addresses, and other specific information to make sure they’re correct.

Examples of Successful Application Letters

When writing an application letter, it’s essential to tailor it to the specific job posting . Check out these examples to help you create a winning letter for different scenarios.

Dear [Hiring Manager],

I’m excited to apply for the Sales Representative position at [Company Name]. With my proven sales record and strong interpersonal skills, I believe I would be a valuable asset to your team.

In my previous role at [Previous Company], I consistently exceeded sales targets and established strong relationships with clients. I’m confident that my experience and passion for sales will contribute to the ongoing success of [Company Name].

Thank you for considering my application. I look forward to discussing my qualifications and how I can contribute to the growth of [Company Name].

Sincerely, [Your Name]

As a creative and skilled Graphic Designer, I am thrilled to apply for the position at [Company Name]. My expertise in Adobe Creative Suite and concept development aligns with the requirements laid out in the job posting.

In my previous role at [Previous Company], I created visually appealing and engaging content for various marketing campaigns. My designs helped increase brand recognition and lead to a 20% increase in social media engagement. I am eager to use my talents and contribute to the visual identity of [Company Name].

I look forward to the opportunity to discuss my skills and portfolio with you. Thank you for considering my application.

Best regards, [Your Name]

As an experienced Office Manager with a strong background in time management and organization, I am eager to apply for the position at [Company Name]. Your commitment to efficiency and supporting your employees is in line with my work values.

During my tenure at [Previous Company], I streamlined scheduling and developed procedures that led to a 30% reduction in office expenses. My proactive approach to problem-solving and ability to create a productive work environment contribute to my effectiveness as an Office Manager.

I am enthusiastic about the opportunity to contribute to the success of [Company Name] by enhancing office operations. Thank you for considering my application.

Frequently Asked Questions

What are the key components of an application letter.

An application letter should include the following key components:

Contact information: Start by writing your name, address, phone number, and email address.
Salutation: Address the recipient professionally, using their name when possible.
Opening paragraph: Introduce yourself and state the position you’re applying for.
Body paragraphs: Highlight your relevant skills, experience, and accomplishments.
Closing paragraph: Reiterate your interest in the position, provide your contact information, and thank the reader for considering your application.
Sign-off: Use a polite closing, such as “Sincerely” or “Best regards,” followed by your name.

Can you provide a step-by-step guide on writing a cover letter?

Review the job posting and research the company to understand their needs and values.
Write your contact information at the top of the letter.
Use a professional salutation and address the recipient by name, if possible.
Craft an engaging opening paragraph that states the position you’re applying for and how you learned about it.
Write body paragraphs that showcase your relevant skills, experience, and accomplishments, drawing connections to the requirements mentioned in the job posting.
In the closing paragraph, restate your interest in the position and thank the reader for their time.
Sign off with a polite closing and your name, followed by your phone number and email address.

What are some tips for writing an effective application letter?

To write an effective application letter:

Tailor the content: Focus on the skills and experiences that are most relevant to the specific job posting.
Use strong action words: Highlight your achievements using action verbs, such as “managed,” “achieved,” or “developed.”
Proofread for errors: Thoroughly check your letter for spelling and grammatical errors before sending.
Maintain a professional tone: Write your letter with a confident and respectful tone, avoiding slang or overly casual language.

How do you customize your cover letter for different job positions?

Make sure to modify your application letter to suit the specific job and company you’re applying to. Analyze the job posting to understand the key requirements and skills the employer is looking for. Emphasize how your experiences and abilities address these needs. Research the company to understand their values and culture, and incorporate that knowledge into your letter to show you would be a good fit for their organization.

What are some common cover letter mistakes to avoid?

Some common mistakes to avoid in cover letters include:

Not customizing your letter for each job or company
Focusing too much on yourself and not on the needs of the employer
Including too much information or making the letter too long
Repeating your resume verbatim without providing more context
Failing to proofread for spelling and grammatical errors

How can I make my application letter stand out from the competition?

To make your application letter stand out:

Use a compelling opening to grab the reader’s attention.
Show enthusiasm for the position and the company.
Make sure your letter is well-organized and visually appealing, with a professional font and layout.
Tailor your letter to the specific job and company, focusing on the most relevant skills and experiences.
Offer examples of your achievements to demonstrate your ability to succeed in the role.
Proofread your letter to ensure it is error-free and polished.
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How To Write A Job Application Letter (With Examples)

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Find a Job You Really Want In

While applying to jobs, you might be asked to provide a job application letter (sometimes referred to as a cover letter) along with your resume. A resume outlines your professional skills and experience, and a job application letter explains why you are an ideal candidate for the position you’re applying to.

You can think of this as a strictly formatted professional letter that gives hiring managers a sense of your individual qualities prior to a job interview.

This article outlines the essential details and formatting for a job application letter. You’ll learn how to write a concise and engaging letter that will increase your chances of being selected for an interview.

Key Takeaways:

A job application letter can also be known as a cover letter. It is a way to introduce how your skills and experience are a good match for the job.

A job application letter should have your contact information, employer contact information, and a salutation,

A job application application letter should have an introductory paragraph, middle paragraphs that explain your qualifications, and a closing paragraph.

Use specific experiences with quantifiable results to show how your skills were successfully put into action.

Make sure to do your research and edit your letter before submitting.

How To Write A Job Application Letter (With Examples)

Tips for writing a job application letter

Job application letter format, what’s the difference between a cover letter and a job application letter, dos and don’ts for writing a job application letter.

If you’ve ever asked for advice on the job application process, you’ve likely heard the phrase “sell yourself” a million times over. This means that you should highlight your skills and achievements in a way that will pique a hiring manager ’s interest and make them pause over your application.

You might feel overwhelmed in the grand scheme of online applications, application/ cover letters , letters of intent , and interviews. It’s a lot to balance, especially if you have no experience with any of the things listed.

Remember to take everything one step at a time and review some helpful tips for writing a polished and engaging job application letter:

Tailor the application letter to each job. Your letter should address key points in the job description from the listing, as well as how you can apply your knowledge and experience to the position. You want to emphasize why you are the best candidate for this specific job.

Don’t copy information straight from your resume. Your resume is meant to act as a formal record of your professional experience, education, and accomplishments. The job application letter is where you highlight a few particular details from your resume, and use them to demonstrate how your experience can apply to the job.

Follow the business letter format. These letters have very strict formatting rules, to ensure that they appear as professional to hiring managers. A poorly formatted letter could prevent employers from taking your application seriously.

Proofread. Hiring managers will definitely overlook letters riddled with proofreading mistakes. Read your letter several times over to fix any grammar, punctuation, or spelling errors. You could ask someone else to look over it afterwards or run it through any number of online grammar check programs.

Decide on printing and mailing your letter or sending it in an email. An application letter sent through email requires a subject line that details your purpose for writing— consider “[job title], [your name].” The placement of your contact information is also different depending on the medium . In a hard copy, this goes at the top of your letter, as a header. In an email, it goes below your signature.

The following formatting information can be used as a guideline while drafting your own job application letter, with an example for both a printed/mailed letter and a letter sent through email.

Your contact information

Name Address City, State Zip Code Phone Number Email Address

Employer contact information

First paragraph

Middle paragraphs

This section should be about one to three paragraphs, discussing your various qualifications for the job. This is where you really emphasize what you could bring to the company and how you might fit into the work environment. It might be necessary to do some additional research about the company, to lend more specificity to your letter.

Final paragraph

Ending a cover letter might be a challenge, as you try to wrap up all the details about why you’re the most well-qualified employee on the planet. Let that confidence carry over into your concluding paragraph.

Sincerely/Best,

Job application letter example – printed and mailed

Robin Gomez 37 Southwest Avenue Gainesville, FL 12345 365-123-4567 [email protected] October 20, 2020 Ms. Martha Waters Hiring Manager Blue Swamp Publishing 27 Archer Street Gainesville, FL 67890 Dear Ms. Waters, My resume is attached in response to your advertisement for an editorial assistant . The job description aligns with my interest in editing short fiction, and I believe my experience and skills match what you’re looking for. This past year, I interned with the Editing, Design and Production department at Gator University Press. Over the course of two semesters, I interacted with academic texts at various stages before publication. I’m comfortable proofreading and copyediting manuscripts, as well as adding typesetting codes in Microsoft Word. I have also previously worked on the staff of Writers Student Literary Magazine in Jacksonville, FL , as the Fiction and Website Editor, as well as the head of the Proofreading Team. I played a significant role in the publication of six issues of the magazine, across a two year period (including print and online editions). My qualifications beyond this include experience in team-oriented settings and proficiency in creative and academic writing. I would love the opportunity to speak with you about how I can further contribute to Blue Swamp Publishing! Please feel free to contact me on my cell at 365-123-4567 if you have questions or to set up an interview. Sincerely, Robin Gomez

Job application letter example – emailed

Subject Line: Victoria Caruso – Public Relations Assistant Dear Ms. Janet Wang, I was excited when my colleague Rachel Smith told me that you were looking for a public relations assistant with a background in graphic design. She suggested that I reach out to you about the position, since I believe that my experience aligns well with what you are seeking at Trademark Agency. I worked alongside Rachel as a brand ambassador at a small graphic design company for three years, where I excelled in project management, strategy development, and client communication. This past spring, I played a significant role in designing the website for an up-and-coming multicultural women’s organization and publicizing their first few public events. Along with my experience and personal qualities, I prioritize: Expanding company recognition and designing unique brand details Managing media, press, and public relations issues for companies Developing company communication strategies Please see my attached resume for additional details about my career achievements. I hope to learn more about Trademark Agency’s goals for the coming year. You can contact me on my cell at 319-333-3333 or via email at [email protected]. Sincerely, Victoria Caruso 15th Avenue N Iowa City, Iowa 52240 319-333-3333 [email protected]

A cover letter normally is attached with a resume for a specific job opening, whereas a job application letter can be submitted independently. As already stated, a job application letter can also be known as a cover letter. Format wise, there are a lot of similarities.

However, a job application letter can also be more detailed than a cover a letter. Usually a cover letter acts a quick introduction to a resume when a candidate applies for a specific job opening.

Meanwhile, you can submit a job application letter to a company even if there are no job openings. In this case, you would provide more detail about yourself and your qualifications. Due to this, job application letters tend to be a little longer than the average cover letter.

Now that we’ve gone through the basic formatting for a job application letter and a few examples of what one might look like, how can we condense all that information into digestible pieces?

Refer to these lists of “dos” and “don’ts” to help you through your drafting process:

Explain what you can bring to the company. Consider: how is your experience relevant to what the hiring manager is looking for?

Discuss your skills. Pick out a few skills listed in your resume and describe how you have utilized them in the workplace.

Give specific examples to support your experience. Is there a major project you worked on at your last job ? Did you accomplish something significant in your previous position? Including examples of these things in your letter will add new, specific content to your application and make you more interesting.

Edit your letter thoroughly. Read your letter a couple times, pass it off to someone to look over, run it through an online grammar check. Make sure it’s free of any errors.

Don’t focus on what the job can do for you. While it might seem nice to write that a job is your dream job or that you’ve always wanted to work with a company, it can read as vague flattery. Remember, this letter is about your qualifications.

Don’t list your current or previous job description. Your education and work experience certainly have value, but don’t just list your degrees and places you’ve worked at. Explained what you learned from those experiences and how they’ve made you a strong employee.

Don’t paste directly from your resume. A job application letter is meant to add to your value as a candidate, not just reiterate the same information repeatedly. Use your resume as a guide , but expand on especially relevant details.

Don’t submit an unedited letter. Before an employer ever meets you, they see your application and your job application letter. You don’t want grammar errors and misspelled words to make a bad first impression, so make sure to edit your draft multiple times.

Armed with these tips, guidelines, and examples, you’ll be able to draft your job application letter more confidently and send them off to potential employers knowing that you’re one step closer to employment.

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Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.

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How to Write a Cover Letter [Full Guide & Examples for 2024]

After weeks of heavy job searching, you’re almost there!

You’ve perfected your resume.

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send in your application and call it a day, you remember that you need to write a cover letter too.

So now, you’re stuck staring at a blank page, wondering where to start...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think.

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

We're going to cover:

What Is a Cover Letter?

How to Write the Perfect Cover Letter, Step by Step
15+ Job-Winning Cover Letter Examples

Let’s get started.

A cover letter is a document that you submit as part of your job application, alongside your resume or CV.

The purpose of a cover letter is to introduce you and briefly summarize your professional background. On average, it should be around 250 to 400 words long .

A good cover letter is supposed to impress the hiring manager and convince them you’re worth interviewing as a candidate.

So, how can your cover letter achieve this?

First of all, it should complement your resume, not copy it. Your cover letter is your chance to elaborate on important achievements, skills, or anything else that your resume doesn’t give you the space to cover.

For example, if you have an employment gap on your resume, the cover letter is a great place to explain why it happened and how it helped you grow as a person.

If this is your first time writing a cover letter, writing about yourself might seem complicated. But don’t worry—you don’t need to be super creative or even a good writer .

All you have to do is follow this tried and tested cover letter structure:

Header. Add all the necessary contact information at the top of your cover letter.
Formal greeting. Choose an appropriate way to greet your target audience.
Introduction. Introduce yourself in the opening paragraph and explain your interest in the role.
Body. Elaborate on why you’re the best candidate for the job and a good match for the company. Focus on “selling” your skills, achievements, and relevant professional experiences.
Conclusion. Summarize your key points and wrap it up professionally.

Now, let’s take a look at an example of a cover letter that follows our structure perfectly:

New to cover letter writing? Give our cover letter video a watch before diving into the article!

When Should You Write a Cover Letter?

You should always include a cover letter in your job application, even if the hiring manager never reads it. Submitting a cover letter is as important as submitting a resume if you want to look like a serious candidate.

If the employer requests a cover letter as part of the screening process, not sending one is a huge red flag and will probably get your application tossed into the “no” pile immediately.

On the other hand, if the job advertisement doesn’t require a cover letter from the candidates, adding one shows you went the extra mile.

Putting in the effort to write a cover letter can set you apart from other candidates with similar professional experience and skills, and it could even sway the hiring manager to call you for an interview if you do it right.

Need to write a letter to help get you into a good school or volunteer program? Check out our guide to learn how to write a motivation letter !

How to Write the Perfect Cover Letter

Now that you know what a cover letter is, it’s time to learn how to write one!

We’ll go through the process in detail, step by step.

#1. Choose the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, stylish template?

Just choose one of our hand-picked cover letter templates , and you’ll be all set in no time!

As a bonus, our intuitive AI will even give you suggestions on how to improve your cover letter as you write it. You’ll have the perfect cover letter done in minutes!

#2. Put Contact Information in the Header

As with a resume, it’s important to

start your cover letter

with your contact details at the top. These should be in your cover letter’s header, separated neatly from the bulk of your text.

Here, you want to include all the essential contact information , including:

Full Name. Your first and last name should stand out at the top.
Job Title. Match the professional title underneath your name to the exact job title of the position you’re applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role you’re after helps things go smoother.
Email Address. Always use a professional and easy-to-spell email address. Ideally, it should combine your first and last names.
Phone Number. Add a number where the hiring manager can easily reach you.
Location. Add your city and state/country, no need for more details.
Relevant Links (optional). You can add links to websites or social media profiles that are relevant to your field. Examples include a LinkedIn profile , Github, or an online portfolio.

Then it’s time to add the recipient’s contact details, such as:

Hiring Manager's Name. If you can find the name of the hiring manager, add it.
Hiring Manager's Title. While there’s no harm in writing “hiring manager,” if they’re the head of the department, we recommend you use that title accordingly.
Company Name. Make sure to write the name of the company you're applying to.
Location. The city and state/country are usually enough information here, too.
Date of Writing (Optional). You can include the date you wrote your cover letter for an extra professional touch.

#3. Address the Hiring Manager

Once you’ve properly listed all the contact information, it’s time to start writing the content of the cover letter.

The first thing you need to do here is to address your cover letter directly to the hiring manager.

In fact, you want to address the hiring manager personally .

Forget the old “Dear Sir or Madam” or the impersonal “To Whom It May Concern.” You want to give your future boss a good impression and show them that you did your research before sending in your application.

No one wants to hire a job seeker who just spams 20+ companies and hopes something sticks with their generic approach

So, how do you find out who’s the hiring manager?

First, check the job ad. The hiring manager’s name might be listed somewhere in it.

If that doesn’t work, check the company’s LinkedIn page. You just need to look up the head of the relevant department you’re applying to, and you’re all set.

For example, if you’re applying for the position of Communication Specialist at Novorésumé. The hiring manager is probably the Head of Communications or the Chief Communications Officer.

Here’s what you should look for on LinkedIn:

And there you go! You have your hiring manager.

But let’s say you’re applying for a position as a server . In that case, you’d be looking for the “restaurant manager” or “food and beverage manager.”

If the results don’t come up with anything, try checking out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Make sure to address them as Mr. or Ms., followed by their last name. If you’re not sure about their gender or marital status, you can just stick to their full name, like so:

Dear Mr. Kurtuy,
Dear Andrei Kurtuy,

But what if you still can’t find the hiring manager’s name, no matter where you look?

No worries. You can direct your cover letter to the company, department, or team as a whole, or just skip the hiring manager’s name.

Dear [Department] Hiring Manager
Dear Hiring Manager
Dear [Department] Team
Dear [Company Name]

Are you applying for a research position? Learn how to write an academic personal statement .

#4. Write an Eye-Catching Introduction

First impressions matter, especially when it comes to your job search.

Hiring managers get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The biggest problem with most opening paragraphs is that they’re usually extremely generic. Here’s an example:

My name is Jonathan, and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a Sales Manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say anything except the fact that you’ve worked the job before.

And do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start with some of your top achievements to grab the reader’s attention. And to get the point across, the achievements should be as relevant as possible to the position.

Your opening paragraph should also show the hiring manager a bit about why you want this specific job. For example, mention how the job relates to your plans for the future or how it can help you grow professionally. This will show the hiring manager that you’re not just applying left and right—you’re actually enthusiastic about getting this particular role.

Now, let’s make our previous example shine:

Dear Mr. Smith,

My name’s Michael, and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked as a Sales Representative with Company X, another fin-tech company , for 3+ years, where I generated an average of $30,000+ in sales per month and beat the KPIs by around 40%. I believe that my previous industry experience, passion for finance , and excellence in sales make me the right candidate for the job.

The second candidate starts with what they can do for the company in the future and immediately lists an impressive and relevant achievement. Since they’re experienced in the same industry and interested in finance, the hiring manager can see they’re not just a random applicant.

From this introduction, it’s safe to say that the hiring manager would read the rest of this candidate’s cover letter.

#5. Use the Cover Letter Body for Details

The next part of your cover letter is where you can go into detail about what sets you apart as a qualified candidate for the job.

The main thing you need to remember here is that you shouldn’t make it all about yourself . Your cover letter is supposed to show the hiring manager how you relate to the job and the company you’re applying to.

No matter how cool you make yourself sound in your cover letter, if you don’t tailor it to match what the hiring manager is looking for, you’re not getting an interview.

To get this right, use the job ad as a reference when writing your cover letter. Make sure to highlight skills and achievements that match the job requirements, and you’re good to go.

Since this part of your cover letter is by far the longest, you should split it into at least two paragraphs.

Here’s what each paragraph should cover:

Explain Why You’re the Perfect Candidate for the Role

Before you can show the hiring manager that you’re exactly what they’ve been looking for, you need to know what it is they’re looking for.

Start by doing a bit of research. Learn what the most important skills and responsibilities of the role are according to the job ad, and focus on any relevant experience you have that matches them.

For example, if you’re applying for the position of a Facebook Advertiser. The top requirements on the job ad are:

Experience managing a Facebook ad budget of $10,000+ / month
Some skills in advertising on other platforms (Google Search + Twitter)
Excellent copywriting skills

So, in the body of your cover letter, you need to show how you meet these requirements. Here’s an example of what that can look like:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $40,000+ . As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. I created the ad copy and images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

Google Search

Our example addresses all the necessary requirements and shows off the candidate’s relevant skills.

Are you a student applying for your first internship? Learn how to write an internship cover letter with our dedicated guide.

Explain Why You’re a Good Fit for the Company

As skilled and experienced as you may be, that’s not all the hiring manager is looking for.

They also want someone who’s a good fit for their company and who actually wants to work there.

Employees who don’t fit in with the company culture are likely to quit sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary , so hiring managers vet candidates very carefully to avoid this scenario.

So, you have to convince the hiring manager that you’re passionate about working with them.

Start by doing some research about the company. You want to know things like:

What’s the company’s business model?
What’s the company’s product or service? Have you used it?
What’s the company’s culture like?

Chances are, you’ll find all the information you need either on the company website or on job-search websites like Jobscan or Glassdoor.

Then, pick your favorite thing about the company and talk about it in your cover letter.

But don’t just describe the company in its own words just to flatter them. Be super specific—the hiring manager can see through any fluff.

For example, if you’re passionate about their product and you like the company’s culture of innovation and independent work model, you can write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features, such as Made-Up-Feature #1 and Made-Up-Feature #2, were real game changers for the device.

I really admire how Company XYZ strives for excellence in all its product lines, creating market-leading tech. As someone who thrives in a self-driven environment, I truly believe that I’ll be a great match for your Product Design team.

So, make sure to do your fair share of research and come up with good reasons why you're applying to that specific company.

Is the company you want to work for not hiring at the moment? Check out our guide to writing a letter of interest .

#6. Wrap It Up and Sign It

Finally, it’s time to conclude your cover letter.

In the final paragraph, you want to:

Wrap up any points you couldn't make in the previous paragraphs. Do you have anything left to say? If there’s any other information that could help the hiring manager make their decision, mention it here. If not, just recap your key selling points so far, such as key skills and expertise.
Express gratitude. Politely thanking the hiring manager for their time is always a good idea.
Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. This means you should ask the hiring manager to do something, like call you and discuss your application or arrange an interview.
Remember to sign your cover letter. Just add a formal closing line and sign your name at the bottom.

Here’s an example of how to end your cover letter :

I hope to help Company X make the most of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your Facebook marketing goals. Please don’t hesitate to reach out to me at the provided email address or phone number so that we may arrange an interview.

Thank you for your consideration,

Alice Richards

Feel free to use one of these other popular closing lines for your cover letter:

Best Regards,
Kind Regards,

Cover Letter Writing Checklist

Once you’re done with your cover letter, it’s time to check if it meets all industry requirements.

Give our handy cover letter writing checklist a look to make sure:

Does your cover letter heading include all essential information?

Professional Email
Phone Number
Relevant Links

Do you address the right person?

The hiring manager in the company
Your future direct supervisor
The company/department in general

Does your introductory paragraph grab the reader's attention?

Did you mention some of your top achievements?
Did you use numbers and facts to back up your experience?
Did you convey enthusiasm for the specific role?

Do you show that you’re the right candidate for the job?

Did you identify the core requirements for the role?
Did you show how your experiences helped you fit the requirements perfectly?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

Did you identify the top 3 things that you like about the company?
Did you avoid generic reasons for explaining your interest in the company?

Did you conclude your cover letter properly?

Did you recap your key selling points in the conclusion?
Did you end your cover letter with a call to action?
Did you use the right formal closing line and sign your name?

15 Cover Letter Tips

Now you’re all set to write your cover letter!

Before you start typing, here are some cover letter tips to help take your cover letter to the next level:

Customize Your Cover Letter for Each Job. Make sure your cover letter is tailored to the job you're applying for. This shows you're not just sending generic applications left and right, and it tells the hiring manager you’re the right person for the job.
Showcase Your Skills. Talk about how your skills meet the company’s needs. And while your hard skills should be front and center, you shouldn’t underestimate your soft skills in your cover letter either.
Avoid Fluff. Don’t make any generic statements you can’t back up. The hiring manager can tell when you’re just throwing words around, and it doesn’t make your cover letter look good.
Use Specific Examples. Instead of saying you're great at something, give an actual example to back up your claim. Any data you can provide makes you sound more credible, so quantify your achievements. For example, give numbers such as percentages related to your performance and the timeframe it took to accomplish certain achievements.
Research the Company. Always take time to learn about the company you're applying to. Make sure to mention something about them in your cover letter to show the hiring manager that you're interested.
Follow the Application Instructions. If the job posting asks for something specific in your cover letter or requires a certain format, make sure you include it. Not following instructions can come off as unattentive or signal to the hiring manager that you’re not taking the job seriously.
Use the Right Template and Format. Choose the right cover letter format and adapt your cover letter’s look to the industry you’re applying for. For example, if you’re aiming for a job in Law or Finance, you should go for a cleaner, more professional look. But if you’re applying for a field that values innovation, like IT or Design, you have more room for creativity.
Express Your Enthusiasm. Let the hiring manager know why you're excited about the job. Your passion for the specific role or the field in general can be a big selling point, and show them that you’re genuinely interested, not just applying left and right.
Address Any Gaps. If there are any employment gaps in your resume , your cover letter is a great place to mention why. Your resume doesn’t give you enough space to elaborate on an employment gap, so addressing it here can set hiring managers at ease—life happens, and employers understand.
Avoid Quirky Emails. Your email address should be presentable. It’s hard for a hiring manager to take you seriously if your email address is “[email protected].” Just use a [email protected] format.
Check Your Contact Information. Typos in your email address or phone number can mean a missed opportunity. Double-check these before sending your application.
Mention if You Want to Relocate. If you’re looking for a job that lets you move somewhere else, specify this in your cover letter.
Keep It Brief. You want to keep your cover letter short and sweet. Hiring managers don’t have time to read a novel, so if you go over one page, they simply won’t read it at all.
Use a Professional Tone. Even though a conversational tone isn’t a bad thing, remember that it's still a formal document. Show professionalism in your cover letter by keeping slang, jargon, and emojis out of it.
Proofread Carefully. Typos and grammar mistakes are a huge deal-breaker. Use a tool like Grammarly or QuillBot to double-check your spelling and grammar, or even get a friend to check it for you.

15+ Cover Letter Examples

Need some inspiration? Check out some perfect cover letter examples for different experience levels and various professions.

5+ Cover Letter Examples by Experience

#1. college student cover letter example.

Check out our full guide to writing a college student cover letter here.

#2. Middle Management Cover Letter Example

Check out our full guide to writing a project manager cover letter here.

#3. Team Leader Cover Letter Example

Check out our full guide to writing a team leader cover letter here.

#4. Career Change Cover Letter Example

Check out our full guide to a career change resume and cover letter here.

#5. Management Cover Letter Example

Check out our full guide to writing a management cover letter here.

#6. Senior Executive Cover Letter Example

Check out our full guide to writing an executive resume here.

9+ Cover Letter Examples by Profession

#1. it cover letter example.

Check out our full guide to writing an IT cover letter here.

#2. Consultant Cover Letter Example

Check out our full guide to writing a consultant cover letter here.

#3. Human Resources Cover Letter

Check out our full guide to writing a human resources cover letter here.

#4. Business Cover Letter Example

Check out our full guide to writing a business cover letter here.

#5. Sales Cover Letter Example

Check out our full guide to writing a sales cover letter here.

#6. Social Worker Cover Letter

Check out our full guide to writing a social worker cover letter here.

#7. Lawyer Cover Letter

Check out our full guide to writing a lawyer cover letter here.

#8. Administrative Assistant Cover Letter

Check out our full guide to writing an administrative assistant cover letter here.

#9. Engineering Cover Letter Example

Check out our full guide to writing an engineer cover letter here.

#10. Receptionist Cover Letter Example

Check out our full guide to writing a receptionist cover letter here.

Need more inspiration? Check out these cover letter examples to learn what makes them stand out.

Plug & Play Cover Letter Template

Not sure how to start your cover letter? Don’t worry!

Just copy and paste our free cover letter template into the cover letter builder, and swap out the blanks for your details.

[Your Full Name]

[Your Profession]

[Your Phone Number]

[Your Email Address]

[Your Location]

[Your LinkedIn Profile URL (optional)]

[Your Personal Website URL (optional)]

[Recipient's Name, e.g., Jane Doe],

[Recipient's Position, e.g., Hiring Manager]

[Company Name, e.g., ABC Corporation]

[Company Address]

[City, State/Country]

Dear [Recipient's Name],

As a seasoned [Your Profession] with [Number of Years of Experience] years of industry experience, I am eager to express my interest in the [Job Title] position at [Company Name]. With my experience in [Your Industry/Sector] and the successes I've achieved throughout my education and career, I believe I can bring unique value and creativity to your team.

In my current role as [Your Current Job Title], I've taken the lead on more than [Number of Projects/Assignments] projects, some valued up to $[Highest Project Value]. I pride myself on consistently exceeding client expectations and have successfully [Mention a Key Achievement] in just a [Amount of Time] through [Skill] and [Skill].

I've collaborated with various professionals, such as [List Roles], ensuring that all [projects/tasks] meet [relevant standards or objectives]. This hands-on experience, coupled with my dedication to understanding each [client's/customer's] vision, has equipped me to navigate and deliver on complex projects.

My key strengths include:

Improving [Achievement] by [%] over [Amount of Time] which resulted in [Quantified Result].
Optimizing [Work Process/Responsibility] which saved [Previous Employer] [Amount of Time/Budget/Other Metric] over [Weeks/Months/Years]
Spearheading team of [Number of People] to [Task] and achieving [Quantified Result].

Alongside this letter, I've attached my resume. My educational background, a [Your Degree] with a concentration in [Your Specialization], complements the practical skills that I'm particularly eager to share with [Company Name].

I'm excited about the possibility of contributing to [Something Notable About the Company or Its Mission]. I'd be grateful for the chance to delve deeper into how my expertise aligns with your needs.

Thank you for considering my application, and I look forward to hearing from you soon.

The Heart of Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application falls through.

After all, your cover letter is meant to complement your resume. Imagine going through all this effort to leave an amazing first impression in your cover letter, only for the hiring manager to never read it because your resume was mediocre.

But don’t worry; we’ve got you covered here, too.

Check out our dedicated guide on how to make a resume and learn everything you need to know to land your dream job!

Just pick one of our resume templates and start writing your own job-winning resume.

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

A cover letter is a 250 - 400 word document that’s meant to convince the hiring manager that you’re the best candidate for the job.
Your job application should always include a cover letter alongside your resume.
To grab the hiring manager’s attention, write a strong opening paragraph. Mention who you are, why you’re applying, and a standout achievement to pique their interest.
Your cover letter should focus on why you’re the perfect candidate for the job and why you’re passionate about working in this specific company.
Use the body of your cover letter to provide details on your skills, achievements, and qualifications, as well as make sure to convey your enthusiasm throughout your whole cover letter.
Recap your key selling points towards the end of your cover letter, and end it with a formal closing line and your full name signed underneath.

At Novorésumé, we’re committed to helping you get the job you deserve every step of the way!

Follow our career blog for more valuable advice, or check out some of our top guides, such as:

How to Make a Resume in 2024 | Beginner's Guide
How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
35+ Job Interview Questions and Answers [Full List]

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Career Planning
Finding a Job
Cover Letters

Sample Cover Letter for a Job Application

What Is an Application Letter?

What to include in your application letter, tips for writing a cover letter, cover letter sample and template, email cover letter sample.

How to Send an Email Application

Frequently Asked Questions (FAQs)

Alex Dos Diaz / The Balance

What's the best way to write a letter to apply for a job? Your letter should detail your specific qualifications for the position and the skills you would bring to the employer. What’s most important is to show the employer that you’re a perfect match for the job.

Your job application letter is an opportunity to highlight your most relevant qualifications and experience. An effective cover letter will enhance your application, showcase your achievements, and increase your chances of landing an interview.

Review what to include in a job application letter, tips for writing that will get your application noticed, and examples of cover letters and email messages to send when applying for a job.

Key Takeaways

An application letter accompanies a resume and may be uploaded to a job portal, sent via email, or even sent by postal mail, depending on the employer’s requirements.
Application letters are an ideal way to show your interest in a job and highlight your most relevant skills.
It’s important to match your letter to the job description and show the employer you have the qualifications they are seeking.

A letter of application, also known as a cover letter , is a document sent with your resume to provide additional information about your skills and experience to an employer. Your letter of application is intended to provide detailed information on why you are an ideal candidate for the job.

Your application letter should let the employer know what position you are applying for, what makes you a strong candidate, why they should select you for an interview, and how you will follow up.

Effective application letters explain the reasons for your interest in the specific organization and identify the most relevant skills that qualify you for the job.

Unless an employer specifically requests a job application letter sent by postal mail, most cover letters today are sent by email or attached as a file in an online application tracking system.

As with all cover letters, a job application letter is divided into sections:

The heading includes your name and contact information.
A greeting addressed to a specific person, if possible.
The introduction includes why the applicant is writing.
The body discusses your relevant qualifications and what you have to offer the employer.
The close thanks the reader and provides contact information and follow-up details.
Your signature to end the letter .

Here’s how to ensure your application supports your resume, highlights your most relevant qualifications, and impresses the hiring manager.

Get off to a direct start. In your first paragraph, explain why you are writing. Mention the job title, company name, and where you found the job listing. While you can also briefly mention why you are a strong candidate, this section should be short and to the point.

Offer something different than what's in your resume. You can make your language a bit more personal than in your resume bullet points, and you can tell a narrative about your work experience and career.

Application letters typically accompany resumes, so your letter should showcase information that your resume doesn't.

Make a good case. Your first goal with this letter is to progress to the next step: an interview. Your overarching goal, of course, is to get a job offer. Use your application letter to further both causes. Offer details about your experience and background that show why you are a good candidate. How have other jobs prepared you for the position? What would you bring to the role and the company? Use this space to emphasize your strengths .

Close with all the important details. Include a thank you at the end of your letter. You can also share your contact information and mention how you will follow up.

This is a sample cover letter. Download the cover letter template (compatible with Google Docs and Word Online) or see below for an email sample.

The Balance

John Donaldson 8 Sue Circle Smithtown, CA 08067 909-555-5555 john.donaldson@email.com

September 6, 2023

George Gilhooley LTC Company 87 Delaware Road Hatfield, CA 08065

Dear Mr. Gilhooley,

I am writing to apply for the programmer position advertised in the Times Union. As requested, I enclose my certification, resume, and references.

The role is very appealing to me, and I believe that my strong technical experience and education make me a highly competitive candidate for this position. My key strengths that would support my success in this position include:

I have successfully designed, developed, and supported live-use applications.
I strive continually for excellence.
I provide exceptional contributions to customer service for all customers.

With a BS degree in computer programming, I have a comprehensive understanding of the full lifecycle of software development projects. I also have experience in learning and applying new technologies as appropriate. Please see my resume for additional information on my experience.

I can be reached anytime via email at john.donaldson@email.com or by phone at 909-555-5555.

Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.

Signature (only if a hard copy letter)

John Donaldson

The following is a sample email cover letter to send as part of a job application.

Email Application Letter Example

Subject: Colleen Warren - Web Content Manager Position

Dear Hiring Manager,

I'm writing to express my interest in the Web Content Manager position listed on Monster.com. I have experience building large, consumer-focused, health-based content sites. While much of my experience has been in the business world, I understand the social value of this sector, and I am confident that my business experience will be an asset to your organization.

My responsibilities have included the development and management of website editorial voice and style, editorial calendars, and the daily content programming and production for various websites.

I have worked closely with health care professionals and medical editors to provide the best possible information to a consumer audience of patients. I have also helped physicians use their medical content to write user-friendly and easily comprehensible text.

Experience has taught me how to build strong relationships with all departments in an organization. I have the ability to work within a team, as well as cross-team. I can work with web engineers to resolve technical issues and implement technical enhancements.

I am confident working with development departments to implement design and functional enhancements, monitor site statistics, and conduct search engine optimization.

Thank you for your consideration.

Colleen Warren colleen.warren@email.com 555-123-1234 www.linked.com/colleenwarren

How to Send an Email Application Letter

If sending your cover letter via email, list your name and the job title you are applying for in the subject line of the email:

Colleen Warren - Web Content Manager Position

Include your contact information in your email signature but don't list the employer's contact information.

Do you have to write a cover letter when you apply for a job?

Some employers require cover letters. If they do, it will be mentioned in the job posting. Otherwise, it’s optional but it can help your chances of securing an interview. A cover letter gives you a chance to sell yourself to the employer, showcase your qualifications, and explain why you are a perfect candidate for the job.

How can you use a cover letter to show you’re a qualified candidate?

One of the easiest ways to show an employer how you’re qualified for a job is to make a list of the requirements listed in the job posting and match them to your resume . Mention your most relevant qualifications in your cover letter, so the hiring manager can see, at a glance, that you have the credentials they are looking for.

CareerOneStop. " How Do I Write a Cover Letter? "

Published In: Letters

Writing a Job Application Letter (Samples & Examples)

Often, employers prefer that job applicants furnish them with a professionally written application letter for an open position instead of sending them their resume and cover letter. A job application letter is usually used when applying for a role when the role focuses more on their personality than all other aspects. A job application letter reflects more details about the applicant, whereas the resume focuses on their professional experiences and skills.

What is a Job Application Letter?

A job application letter is a standalone document submitted to the potential employer by the applicant expressing their interest in an open position. The application letter explains who you are, either as an individual or as a professional. The application letter should highlight your skills and achievements, helping to capture the recruiter’s attention responsible for reviewing job applications.

When properly drafted, an application letter explains to the recipient why they should book you for an interview and outlines the significant qualifications that make you the perfect candidate for the position. A professionally written job application letter can create a great first impression and help set you apart from thousands of applicants.

Difference Between a Job Application Letter and a Cover Letter

The key difference between a job application letter and a cover letter is that;

Cover letters only define the applicants’ professional qualifications and the reason for writing the letter, while;
The job application letter outlines the applicants’ skills, qualifications, strengths, and previous job experiences that are related to the position that they are applying for.

How to Write a Job Application Letter

When drafting your job application letter, follow these steps to ensure that you include all the information about yourself and your professional experience that will help you seize the hiring managers’ attention:

Do your research about the organization and the open positions

You must draft a new job application letter for each position you are applying for. This is important so as not to sound generic. By writing from scratch, you will also be able to include pertinent details about the position you are applying for and show your interest in that specific role. Go through the job advert and the company’s website and compare the qualifications and experience with the list of skills and qualifications listed in the job posting. You may also want to brainstorm some of your significant experiences related to the position you are applying for.

Use a professional format

All job application letters should follow a standard format and should be professionally written. The letter should be single-spaced, have a one-inch margin, and should be left-aligned. Also, you should consider using a more professional and traditional font such as Times New Roman- font size twelve. Try to tailor your letter to fit on one page of printed paper.

Use a formal business heading

When writing your job application letter, you should use a formal business heading. The heading of your application letter should include your name, your contact information, the date of writing, and the company’s name and address.

Address the letter to the right recipient

When gathering information about the company, try and find out the name of the person that you are to send the letter to. In most cases, the person you are supposed to send the letter to is usually included in the job advert, if not try and contact the company and find out their name.

Start by describing your interest

In your first paragraph, mention the position that you are applying for and where you saw the job listing. Include your interest in the position and provide a brief description of your experiences and qualifications that make you the best candidate for the role.

Outline your skills, experiences, and qualifications

In the next few paragraphs of your job application letter, outline your skills, experiences, and qualifications poised in a way that aligns with the company’s mission and vision statements.

Include aspects of your personality

When writing your application letter, focus on how you can incorporate aspects of your personality. An engaging letter is more likely to attract the attention of the reader, especially when they can get an idea of how you will be an asset to their team.

Express appreciation

Before signing off on your job application letter, express your appreciation to the recipient of the letter for reviewing your application letter and considering you for the job. Remember that the hiring manager/potential employer is taking their time to go through your letter, so expressing your gratitude for the time that they spend is a polite and professional way to close your letter.

Close the letter

Use a professional sign off to conclude your letter. Most people use “Best” or “Sincerely” to close the letter, but you can choose any other that is professional to use.

Sending Your Job Application Letter

Job application letter formats depending on whether one is sending it to their supervisor or the hiring manager. If you are looking to send your letter via email, your letter’s format will differ from a mailed or printed letter. When sending via email, your contact information should be at the bottom part of your letter for an email, below your full typed name.

When you are sending your job application letter via email, it is important to consider the letter’s subject line. The subject line will, in most cases, determine whether the hiring manager opens your letter or not. Make sure to use a relevant subject line in your application, for instance; you can use something like, “Job application letter for the position of…” The best subject line is usually professional, polite, concise, and relevant.

Free Job Application Letter Templates

Depending on how your choice of words, formatting, and length of your job application letter can either make or break you. To ensure that your job application letter has everything and is well structured, consider the following templates when writing:

Tips to Follow

When drafting your job application letter, make sure to follow these tips to ensure that you have included all the information that the hiring manager requires:

Emphasize your abilities and skills: your job application letter is an opportunity for you to introduce and sell yourself as the best candidate for the position that you are applying for. Include some specific situations in which you managed to properly apply your skills, experiences, and abilities to benefit the organization that you were working for. You can also include data to quantify and back up your claims
Keep the letter short: even though you may be tempted to include a lot of unnecessary details about yourself, it is important to be brief in your writing. If the potential employer or the hiring manager receives a letter that has several pages, they may not dedicate their time to go through it. A concise letter is more manageable and appealing to them.
Proofread your work: since the job application will serve as your first impression, you want to ensure that it sends a positive vibe to the recipient. Ensure that your letter is free of any grammatical errors and spelling mistakes to avoid a potentially negative first impression.
Close the letter with all the important details: thank the hiring manager for their time and consideration. Also, provide your contact information and mention how you will follow up.

Most companies usually receive thousands of applications for open positions every day, therefore for you to stand out, your letter should look good, and it must capture their attention from the onset. Having a well-drafted job application letter can greatly help you in getting your dream job. If your job application looks professional, then the hiring manager will be more likely to take it more seriously.

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How to Write a Reference Letter (Template & Examples)

By Ammar Ahmed

Published: January 29, 2024

A reference letter serves as a formal endorsement of an individual’s skills, character, and achievements, typically penned by a former employer, colleague, or academic mentor.

This guide aims to empower professionals with the tools and knowledge to craft effective reference letters, combining best practices with practical templates to streamline this essential task.

Types of Reference Letters

Understanding the different types of reference letters is crucial for professionals, as each type caters to specific contexts and highlights various aspects of an individual’s profile. Below, we explore three key types: Professional, Academic, and Character Reference Letters.

Professional Reference Letters

Professional reference letters are written by a previous employer, supervisor, or professional colleague. They focus on the applicant’s work experience, skills, and professional achievements. These letters are often required during job applications or for career advancement opportunities.

These letters should detail the individual’s role, responsibilities, key accomplishments, and work ethic. It’s essential to mention specific instances where the individual demonstrated their skills and contributed to the organization’s success.

Related Article: Who to Use for Professional References

Academic Reference Letters

Academic reference letters are typically requested for educational pursuits, such as college admissions, scholarships, or academic awards. Written by teachers, professors, or academic advisors, these letters highlight the individual’s academic achievements, intellectual capabilities, and potential for future success in their field of study.

They should reflect on the individual’s academic performance, participation in class, and any notable projects or research work. This type of letter often emphasizes the individual’s dedication, curiosity, and ability to overcome academic challenges.

Character Reference Letters

Character reference letters focus primarily on the personal attributes of an individual. They are usually written by someone who knows the person well but is not a family member, such as a mentor, family friend, or community leader.

These letters are particularly important when assessing an individual’s suitability for a role that requires a high degree of trust and integrity. They should provide insights into the individual’s character, values, and behaviors, illustrating how these traits have been beneficial in various situations.

Related Article : How Many References Should You Have?

Letter of Recommendation Examples

In crafting a letter of recommendation, it’s essential to tailor the content to the specific needs and strengths of the individual. Whether it’s for a professional role, character assessment, or a remote work position, each letter should effectively highlight the candidate’s unique qualities and contributions.

These examples are designed to provide a clear understanding of how to articulate a candidate’s abilities and achievements in a manner that resonates with the recipient, ensuring the letter is both compelling and relevant to the candidate’s desired opportunity.

Professional Employment Reference Letter

Taylor Robinson Hiring Committee Chair Innovatech Solutions 321 Future St. Techville, TV 32167 April 5, 2024

Dear Mr./Ms. Robinson,

It is with great enthusiasm that I recommend Laura Smith for the position of Project Manager at Innovatech Solutions. As the Senior Director of Project Management at TechGenius, I had the privilege of observing Laura’s professional growth and remarkable contributions over her four-year tenure as an Assistant Project Manager.

Laura’s standout achievement was her leadership in the “GreenTech Initiative” project in 2020. Under her guidance, the project not only met but exceeded its objectives, achieving a 30% increase in energy efficiency for our client’s products. Her strategic planning, combined with her ability to seamlessly integrate new technology into existing systems, was critical to the project’s success. Laura’s innovative approach and meticulous attention to detail were instrumental in securing a 15% grant for future sustainability projects for TechGenius.

Beyond her technical skills, Laura’s interpersonal abilities truly set her apart. Her team leadership and conflict resolution skills were pivotal during challenging project phases, ensuring team cohesion and maintaining client satisfaction. Her mentorship of junior staff members has left a lasting positive impact on our department.

I am confident that Laura will bring the same level of exceptional performance, dedication, and innovation to the Project Manager role at Innovatech Solutions. Her blend of strategic foresight, technical expertise, and leadership ability makes her an excellent fit for your team. I strongly recommend her for this position and believe she will be a valuable asset to your organization.

Please feel free to contact me for any further information or clarification.

John Doe Senior Director of Project Management, TechGenius [email protected] +1 555 123 4567

Character Reference Letter for a Coworker

Jane Doe Human Resources Manager Green Earth Initiatives 123 Business Rd. Business City, BC 12345 January 1, 2024

Dear Ms. Doe,

I am writing to express my wholehearted support for Emily Johnson’s application for the Community Outreach Coordinator position at Green Earth Initiatives. As Emily’s coworker at Design & Innovate Corp for over five years, I have had the privilege of witnessing her exceptional character and dedication to community service.

Emily has always been more than just a proficient graphic designer ; she is a driving force for positive change within our community. One of her most notable contributions was her volunteer work with the local “Food for All” campaign, where she not only designed impactful promotional materials but also played a crucial role in organizing community food drives. Her efforts helped raise awareness and significant donations for the cause, demonstrating her compassion and commitment to helping those in need.

What truly sets Emily apart is her genuine empathy and integrity. She often takes the initiative to support new team members and creates an inclusive and welcoming work environment. Her ability to connect with people from diverse backgrounds, combined with her strong ethical values, makes her an outstanding role model and team player.

Emily’s passion for community engagement, along with her innate ability to inspire and mobilize people toward a common goal, makes her an ideal candidate for the Community Outreach Coordinator role. I am confident that her exceptional interpersonal skills and dedication to social causes will enable her to excel in this position and make a meaningful impact at Green Earth Initiatives.

Please do not hesitate to contact me if you require any further information or insights regarding Emily’s character and abilities.

Warm regards,

David Thompson Senior Graphic Designer, Design & Innovate Corp [email protected] +1 555 678 9101

Remote Work Employment Reference Letter

Alex Martinez Hiring Manager VirtualTech Inc 456 Justice Ave. Law City, LC 45678 March 10, 2024

Dear Attorney Martinez,

I am delighted to recommend Mark Benson for the position of Lead Software Engineer at VirtualTech Inc. As the CTO of NetSolutions, where Mark has been working remotely for the past three years, I have had ample opportunity to observe his exceptional technical abilities and adaptability to the remote working model.

During his tenure with us, Mark was instrumental in developing our flagship product, CloudSync, a complex cloud storage solution. His technical expertise, particularly in cloud computing and cybersecurity, was vital in overcoming the project’s significant challenges. Despite the remote setting, Mark’s consistent communication and collaboration were standout qualities. He regularly led virtual team meetings and coding sessions, ensuring that all team members, regardless of their location, were aligned and engaged.

What impresses me most about Mark is his self-motivation and time management skills, crucial in a remote work environment. He has an innate ability to prioritize tasks effectively and meet deadlines without compromising on the quality of work. His initiative to conduct weekly virtual training sessions for the team not only enhanced our collective skill set but also fostered a sense of community and teamwork among remote employees.

Mark’s blend of technical acumen, excellent communication, and leadership skills, along with his proven ability to thrive in a remote work environment, makes him an ideal candidate for VirtualTech Inc. I am confident that he will be a valuable asset to your team and contribute significantly to your company’s success in the digital realm.

Please feel free to contact me if you would like further information or specific examples of Mark’s work and achievements.

Susan Lee Chief Technology Officer , NetSolutions [email protected] +1 555 234 5678

What to Include in a Reference Letter

When composing a reference letter, it’s essential to include certain key elements to ensure the letter is effective and provides a comprehensive overview of the candidate’s qualifications.

These elements include:

1. Sender’s Information

The sender’s information is a critical component of any reference letter, as it establishes the credibility and authority of the person writing the letter.

This section should be clearly outlined at the top of the letter and include the following details:

Name: The full name of the individual writing the reference letter.
Title or Position: The professional title or position of the sender, which adds weight to the reference. This should be the current title or the one held while working with the individual being recommended.
Company or Organization: The name of the company or organization where the sender is employed or affiliated.
Contact Information: Including an address, phone number, and email address is crucial. It not only offers a means for the recipient to verify the information or seek further clarification but also demonstrates transparency and openness.

2. Recipient’s Information

Name: The full name of the recipient. If the recipient’s name is not known, a general title or department can be used, such as “Hiring Manager” or “Admissions Committee.”
Title or Position: Including the recipient’s professional title or position helps in directing the letter to the appropriate person, especially in large organizations where multiple individuals may be involved in the decision-making process.
Company or Organization: The name of the company or organization where the recipient works. This acknowledges the professional setting into which the candidate is seeking entry or advancement.
Address: The full postal address of the company or organization.

3. Salutation

The salutation in a reference letter is more than just a formality; it sets the tone for the communication and shows respect for the recipient.

Here are key elements to consider:

A Formal Greeting: Begin with a formal greeting such as “Dear,” which is universally recognized as professional and respectful.
Addressing the Recipient: If you know the recipient’s name, use it directly after the greeting, e.g., “Dear Mr. Smith,” or “Dear Dr. Jones.”
Inclusive and Respectful Language: If the recipient’s name or gender is unknown, use a neutral and inclusive salutation like “Dear Hiring Manager,” “Dear Selection Committee,” or “To Whom It May Concern”.

4. Opening Paragraph

The opening paragraph of a reference letter is pivotal in establishing the context of your relationship with the candidate and setting the stage for the endorsement to follow.

Here are some elements to include in this initial section:

Introduce Yourself: Start by introducing yourself to give the recipient an understanding of who you are. Mention your name and your professional position or title, as this adds credibility to your recommendation.
Your Relationship with the Candidate: Clearly state your professional or academic relationship with the person you are recommending. This could be as their supervisor, colleague, professor, or mentor.
Duration of Relationship: Include how long you have known the individual. This time frame helps the recipient gauge the depth and extent of your experience with the candidate.
Purpose of the Letter: Briefly mention the purpose of your letter – to recommend the individual for a specific position, program, or opportunity. This sets a clear context for the rest of your letter.

5. Body Paragraphs

The body paragraphs are the core of the reference letter, where you provide detailed insights into the candidate’s qualifications, skills, achievements, and character.

Here’s how to structure this section effectively:

Specific Examples and Details: Use concrete examples to illustrate the person’s skills and qualifications. For instance, if you are highlighting their leadership skills, mention a specific project they led and the positive outcomes that resulted from it.
Highlight Relevant Experiences and Accomplishments: Discuss experiences that directly relate to the position or opportunity the individual is pursuing. For example, if they’re applying for a managerial role focus on instances where they demonstrated effective management skills.
Unique Qualities or Strengths: Point out any unique strengths or qualities that make the individual stand out. This could include exceptional problem-solving skills, innovative thinking, or a strong commitment to teamwork.
Personal Anecdotes or Stories: Including a brief story or anecdote can make your letter more engaging and memorable. This could be an instance where the individual overcame a significant challenge or went above and beyond in their role.
Balanced Perspective: While it’s important to focus on positive attributes, offering a balanced perspective can add authenticity to your letter. If appropriate, you can mention areas where the candidate has shown growth during your relationship.

Remember, the goal of these paragraphs is to provide a vivid picture of the candidate’s abilities and character. Well-chosen examples and stories make your endorsement more convincing and help the recipient understand why the individual is an excellent fit for the opportunity.

6. Closing Paragraph

The closing paragraph of a reference letter is where you encapsulate your overall recommendation and express your support for the individual.

Here are some elements to include:

Summarize Key Points: Briefly restate the most important qualities, achievements, or skills of the candidate that you have highlighted in the letter. This reinforces your endorsement and reminds the reader of the candidate’s suitability for the position or opportunity.
Express Your Strong Recommendation: Clearly state your confidence in the candidate and your belief in their suitability for the role or opportunity. Use affirmative language like, “I highly recommend,” or “I am confident that,” to leave no doubt about your support.
Offer to Provide Further Information: Indicate your willingness to provide additional information or clarification if needed. This shows your genuine support and readiness to assist further in the candidate’s application process.
Contact Information Reminder: Although your contact information is already at the top, a brief reminder here ensures that it is easily accessible for the reader, should they wish to follow up with you.

7. Closing Salutation

Here’s how to conclude your letter appropriately:

Use a Professional Closing: Opt for a formal and universally accepted closing phrase. Common examples include “Sincerely,” “Best regards,” or “Yours truly.”
Consistency with the Tone: Ensure that the closing salutation matches the overall tone of your letter. If your letter is highly formal, a closing like “Sincerely” is appropriate. For a slightly less formal tone, “Best regards” can be a good choice.
Space for Signature: If you are sending a hard copy or a scanned version of the letter, leave space for your handwritten signature above your typed name. This personal touch adds authenticity to the document.
Typed Name and Title: Below the signature space, type your full name and title again.

Related Article: When Do Employers Check References?

Reference Letter Template

This reference letter template is designed for professionals to easily adapt and customize according to the specific needs of the individual being recommended. Simply fill in the blanks and modify the text as necessary to suit your context.

[Your Name] [Your Title or Position] [Your Company or Organization] [Your Contact Information (Address, Phone Number, Email)] [Date]

[Recipient’s Name] [Recipient’s Title or Position] [Recipient’s Company or Organization] [Recipient’s Address]

Dear [Recipient’s Name],

I am writing to recommend [Candidate’s Full Name] for [Position/Opportunity/Program] at [Recipient’s Company/Organization/School]. As [Your Position] at [Your Company/Organization], I have had the pleasure of working with [Candidate’s Name] for [Duration of Relationship] and have witnessed [his/her/their] significant contributions first-hand.

[In this paragraph, provide specific examples of the candidate’s skills, achievements, and qualities. Mention a particular project or responsibility and the impact of their work. Highlight any unique attributes that set the candidate apart.]

[This paragraph should continue to build on the candidate’s qualifications. Include personal anecdotes or stories that illustrate their capabilities and character. Focus on how their contributions positively affected your team or organization.]

I am confident that [Candidate’s Name] will bring [his/her/their] remarkable [skills/qualities, such as leadership, creativity, dedication] to [Recipient’s Company/Organization/School]. [His/Her/Their] ability to [specific skill or contribution] makes [him/her/them] well-suited for [Position/Opportunity/Program]. I strongly endorse [his/her/their] candidacy and believe [he/she/they] will be a valuable addition to your [team/program/organization].

Please feel free to contact me at [Your Contact Information] if you require any further information or specific examples of [Candidate’s Name]’s work and achievements.

[Your Handwritten Signature (if applicable)]

[Your Typed Name] [Your Position]

Related Article: How to Provide References for a Job

Tips for Writing Letters of Recommendation

Crafting effective letters of recommendation requires a delicate balance of showcasing the candidate’s strengths, providing specific examples, and employing persuasive language. Here are some valuable tips to help you navigate the intricacies of this crucial task.

Quantify Achievements

When writing a letter of recommendation, it’s powerful to quantify the candidate’s achievements. Use specific figures and statistics to illustrate their accomplishments. For example, instead of saying “significantly increased sales,” specify “increased sales by 30% over six months.” This provides concrete evidence of their capabilities and makes their achievements more tangible and credible. Quantifying contributions also helps the recipient gauge the scale and impact of these accomplishments, offering a clearer picture of the candidate’s potential.

Connect to the Position or Opportunity

Tailor the letter to the specific position or opportunity the candidate is applying for. Highlight skills and experiences that are directly relevant to the job requirements or academic program. For instance, if the candidate is applying for a leadership role, emphasize their successful team management experiences. This shows that you understand what the role entails and have thoughtfully considered how the candidate’s skills and experiences make them a good fit, making your recommendation more relevant and persuasive.

Include Keywords

Identify important terms in the job listing or academic program description, such as “project management,” “analytical thinking,” or “creative problem-solving,” and weave them into your letter. This not only tailors the letter to the specific role but also ensures it passes through any automated screenings, increasing the chance that your recommendation will be read by decision-makers.

Leverage Technology for Reference Letter Management

Utilize technology platforms for efficient reference letter management. For example, online reference request platforms simplify the process of requesting, writing, storing, and submitting letters of recommendation. These tools often offer templates, reminders, and the ability to submit letters directly to institutions or employers.

Leveraging such technology can streamline the process, ensuring timely submission and organization of your reference letters, while also offering a secure way to manage sensitive personal information contained within these documents.

Related Article: Reference Check Questions

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How to Write an Employee Write-Up Form (With Template)

How to write a job rejection email (template & examples), how to write a job offer letter (template & examples), how to create an employee schedule (with templates), what is holiday pay everything you need to know, how to conduct a reference check (with questions), what is staff augmentation everything you need to know.

Career Advice > Job Search > Resumes and Cover Letters > Surgical Tech Cover Letter Writing Tips and Sample

Surgical Tech Cover Letter Writing Tips and Sample

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Looking for your next surgical tech opportunity? With over 64 million surgical procedures performed each year in the U.S., your skills are in great demand. To get into this competitive and well-compensated field , you need a compelling surgical tech cover letter and a strong resume to leave a lasting impression on your hiring manager.

If you want to learn how to write a powerful surgical technologist cover letter — one that increases your chances of landing a job interview , this article is for you. Plus, we’ve included a sample cover letter to provide you with a solid starting point for your own application.

3 Tips to Write a Great Surgical Tech Cover Letter

1. show your essence.

Let your cover letter be more than just a rundown of your work history—that’s what a resume is for. Use your cover letter to offer insight into your personality and the unique qualities you possess, such as your creative problem-solving, kindness, and ability to deal with difficult patients .

Remember, employers like to hire people they enjoy working with, so highlight your soft skills to illustrate the value you’ll add to the workplace dynamic. Here are some key qualities to feature:

Ability to empathize with patients
Attention to detail
Compassionate and caring attitude
Critical thinking
Cultural competence
Professionalism
Teamwork and adaptability
Time management

2. Do Your Research

One of the biggest mistakes you can make when writing your surgical tech cover letter is treating it like a spam email — writing a generic message and mass sending it to all the employers you’re applying to. Instead, take the time to learn the key details about the company, such as:

What do they do?
Who are they looking for?
What’s their mission ?
What are their values ?

A well-researched cover letter sets you apart from other applicants — it shows that you’ve put effort into understanding what the company stands for and how you can contribute to its success.

3. Highlight Your Fit for the Role

Armed with insight into the company’s needs and your own skill set, it’s time to show why you’re a great fit for the role. Which aspects of your background are most relevant to the job requirements? For example, if the company is looking for a surgical tech for emergency cases , highlight your experience in working under pressure. If it’s for a plastic surgery center , emphasize your customer service expertise.

If you are writing a surgical tech cover letter with no experience, here are some valuable tips to strengthen your application:

Highlight your academic achievements.
Include any relevant continuing education classes you’ve taken.
Mention any clinical or volunteering experiences.
Showcase your enthusiasm for the field.
Share transferable skills from previous roles.
Provide professional references .
Build a strong LinkedIn profile .

Surgical Tech Cover Letter Example

Rad Bradley

4444 Pine Tree Avenue

Miami, FL 33101

444-444-4444

[email protected]

[Date] [Hiring Manager’s Name] Everglades Hospital 444 Alligator Road Miami, FL 33101

Dear [Hiring Manager’s Name],

I am writing to express my interest in the surgical technologist position at Everglades Hospital. With five years of hands-on experience in diverse settings, including orthopedics and neurosurgery, and prior experience as an EMT, I am confident in my ability to contribute effectively to your team.

My journey into this career started at 12 years old when I was diagnosed with Anisomelia, which caused uneven growth in my bones. Through multiple surgeries and the unwavering support of my surgical team, I was able to restore my health and build a fulfilling life. Now, I’m driven to extend the same transformative care to others.

In my five-year journey as a surgical tech, I’ve gained extensive experience across orthopedic and neurologic procedures, spanning from joint replacements to fracture repairs and craniotomies. Additionally, my prior experience as an EMT has instilled in me the resilience to stay calm under pressure and adapt quickly to evolving situations.

Your hospital’s commitment to excellence, innovation, and community engagement deeply aligns with my values. I prioritize continuous growth and learning, demonstrated by my ongoing education and CST certification. Additionally, I share your commitment to service and healthcare education; I’ve given several public speeches at community centers, offering support to children with orthopedic conditions.

Thank you for considering my application. I believe my extensive experience, ability to thrive under pressure, and unwavering commitment to professional growth make me a great candidate for this role. I would love to share more about how I can contribute to the exceptional care provided by Everglades Hospital. I am available at your earliest convenience for an interview.

Surgical Tech Salary

The typical surgical tech salary in the U.S. is $62,250. Your salary can range widely, depending on several factors, such as work experience, education, certifications, and geographic location.

If you are open to relocation, consider sending out your surgical technologist cover letter to one of these top-paying states:

Connecticut

Ready to Use Your Surgical Tech Cover Letter?

Your cover letter has set the stage for your next career move. Discover our latest job opportunities for surgical techs on IntelyCare and seize the chance to start a new chapter in your professional journey.

Nurse educator cover letter writing tips and sample, nurse educator resume writing tips and sample, home health nurse resume writing tips and sample, pcu nurse resume writing tips and sample, surgical tech resume writing tips and sample, related jobs.

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Application for Closing Bank Account: Format and Samples Letter

Closing a bank account may seem like a daunting task, but with the right approach, it can be a straightforward process. In this blog, we’ll explore the essential steps and provide a sample letter template to guide you through writing a formal letter for closing your bank account. Whether you’re switching banks or simplifying your finances, we’ve got you covered with practical tips and a clear, concise letter format to help you navigate the account closure process with ease.

Table of Content

Application for Closing Bank Account

Steps to write a letter to close a bank account, standard format of an account closing letter, guidelines to follow before closing your bank account, bank account closing letter format.

[Your Name]
[Your Address]
[City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Bank Name]
[Bank Address]

Subject: Request for Account Closure

Dear [Bank Name] Manager,

I, [Your Name], hold a Savings Account with your bank. Due to some personal circumstances, I am unable to maintain the account and would like to close it.

Please find the account passbook enclosed with this letter. I kindly request you to initiate the account closure process at the earliest convenience.

Thank you for your assistance in this matter.

Enquiry Letter : Format and Example

Writing a letter to close a bank account is a straightforward process. Here are the steps you can follow:

Address the Letter: Begin by addressing the bank manager or appropriate authority with the correct salutation, such as “Dear [Bank Name] Manager.”
State Your Intent: Clearly state your intention to close your bank account due to personal reasons. Mention the type of account you hold (e.g., savings account) for clarity.
Provide Necessary Details: Include essential account information, such as your account number, to ensure accurate identification of the account to be closed.
Request Action: Politely request the bank to initiate the account closure process. If applicable, mention any accompanying documents, like an enclosed passbook, to facilitate the process.
Express Gratitude: Conclude the letter by thanking the bank for their services and cooperation. Provide your contact information for any further communication or clarification.
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[Your Name] [Your Address] [City, State, Zip Code] [Your Email Address] [Your Phone Number] [Date]

[Bank Name] [Bank Address] [City, State, Zip Code]

I am writing to formally request the closure of my [Type of Account] account with your institution. The details of my account are as follows:

Account Holder Name: [Your Name] Account Number: [Your Account Number]

I kindly request that you proceed with the necessary steps to close this account and provide confirmation of closure at your earliest convenience.

Please ensure that any remaining balance in the account is transferred to my linked account or issued to me in the form of a cashier’s check.

Thank you for your prompt attention to this matter. Should you require any further information or clarification, please do not hesitate to contact me at the above-mentioned contact details.

Sincerely, [Your Name]

Before closing your bank account, consider the following guidelines:

Review Account Activity: Check for any pending transactions, outstanding checks, or automatic payments linked to your account. Ensure that all transactions are completed and there are no pending balances.
Update Direct Deposits and Automatic Payments: Notify any companies or institutions that deposit funds directly into your account or make automatic withdrawals. Provide them with your new account information if necessary.
Transfer Funds: Transfer any remaining funds from your current account to your new account or withdraw cash if needed. Ensure that your account balance is sufficient to cover any outstanding checks or payments.
Cancel Automatic Transfers: Cancel any recurring transfers between your accounts to avoid unexpected transactions after closure.
Return Bank Items: Return unused checks, debit cards, and any other bank-related items to the bank.
Check for Fees: Review your bank’s account closure policies and check for any associated fees or penalties for closing your account.
Notify the Bank: Contact your bank to inform them of your intention to close your account. Follow their procedures for account closure, which may include submitting a written request or visiting a branch in person.
Obtain Confirmation: Request written confirmation of the account closure from the bank for your records.
Update Contact Information: Provide your new contact information to the bank to ensure that you receive any final statements or correspondence.
Monitor Account Activity: Continue to monitor your account for any final transactions or fees that may occur after closure. Keep records of the closure process for future reference.

Sample 1 – Current Account Closing Letter:

Subject: Closure of Current Account (Account Number: [Your Account Number])

I am writing to request the closure of my current account (Account Number: [Your Account Number]) with your bank. Due to personal reasons, I have decided to consolidate my banking activities and close this account.

I kindly request you to initiate the necessary steps to close the account and provide confirmation of closure at your earliest convenience. Please ensure that any remaining balance in the account is transferred to my linked account or issued to me in the form of a cashier’s check.

Thank you for your prompt attention to this matter.

Sample 2 – Letter to Bank Manager for Closing Account:

[Bank Manager’s Name] [Bank Name] [Bank Address] [City, State, Zip Code]

Dear [Bank Manager’s Name],

I am writing to formally request the closure of my savings account (Account Number: [Your Account Number]) with your esteemed bank. Due to personal circumstances, I have decided to terminate my banking relationship with your institution.

I kindly request you to initiate the necessary steps to close the account and provide confirmation of closure at your earliest convenience. Please advise me of any outstanding balances or procedures required to complete the closure process.

Thank you for your cooperation in this matter.

Sample 3 – Request Letter for Bank Account Closure:

Subject: Request for Bank Account Closure

Dear Sir/Madam,

I am writing to formally request the closure of my bank account (Account Number: [Your Account Number]) with your esteemed bank. Due to personal reasons, I have decided to discontinue my banking services with your institution.

I kindly request you to initiate the necessary steps to close the account and provide written confirmation of closure at your earliest convenience. Please ensure that any remaining balance in the account is transferred to my linked account or issued to me in the form of a cashier’s check.

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FAQs on letter for closing bank account

How do i write a letter to close my bank account.

To write a letter, start with a formal salutation, state your intention clearly, provide your account details, and request closure and confirmation.

How do I close my bank account?

You can close your bank account by visiting the bank in person, submitting a written request, or sometimes through online banking platforms, following the bank’s specific procedures.

What is the right wording for closing a bank account?

The right wording includes a polite request for closure, clear identification of your account, and a request for confirmation of closure, ensuring clarity and formality.

How do I write a letter to terminate an account?

Write a formal letter addressing the bank manager, state your intention to terminate the account, provide necessary account details, and request closure and confirmation.

Sample letter to close current bank account and transfer funds?

“Dear [Bank Manager], I am writing to request the closure of my current account [Account Number] and transfer the remaining funds to [New Account Details]. Please confirm the closure at your earliest convenience.”

How do I write a letter to close my SBI bank account?

Start with a formal salutation, state your intention clearly, provide your SBI account details, and request closure and confirmation in a polite and professional manner.

How to write a bank account closure letter to the customer?

Address the customer formally, state that their account will be closed per their request, provide any necessary instructions or information, and thank them for their patronage in a courteous manner.

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How to Write a 2/3/7 Days Leave Application (With Examples)

If we need to request annual or personal leave for school or office, it's always necessary to write and submit a leave application letter. In this article, you will learn how to write a leave application letter and 1-click generate an appropriate leave letter using an Anakin AI without a hassle.

If we need to request annual or personal leave for school or office, it's always necessary to write and submit a leave application letter. For most of us, writing a leave application letter is always tough. So in this article, you will learn how to write a leave application letter and generate an appropriate leave letter using an AI tool without a hassle.

With the ' Leave Letter Generator ' which is a built-in AI app in Anakin AI, we can generate a polished, professional leave application letter with 1 click.

Write a leave application letter with AI

Why do we need to write a leave application letter?

When we need a leave for work or school, it is essential to write a formal leave letter application letter rather than just verbally requesting time off.

Formal documentation trail - A written letter on record ensures the dates, reasons, and other details are documented in case any questions come up later.
Demonstrates professionalism - Taking the time to write an official letter shows you are approaching the request professionally.
Allows tracking of leave - Written requests allow the organization to formally track and approve leaves by policies and operational needs.
Provides clarity - A letter reduces confusion by clearly outlining all the pertinent details like exact dates, reason, contact details, etc.
Gives time to plan - Advanced written notice gives managers more time to handle resourcing and reassignment of work in their absence.
For common expectations - Many companies require official letters as part of their leave policies so employees comply by providing one.
Act as proof - The letter serves as proof that the request was made and approved in case any discrepancies come up.

Overall, a formal leave application letter is regarded as the professional and expected way to communicate planned absences in most workplace environments. So, this can somehow explain how important the leave application letter is to us.

How to write the leave application letter

In this part, we will learn what contents should be involved in a leave application letter. Here are the key elements to include in a leave application letter:

Basic information

Give some information that others can address and have an overview of our leave application. For example, leave data, full name of both us and the recipient, our employee ID, job title, department, etc.

Subject/Reason for Leave

Being transparent by providing a clear, specific reason displays professionalism, and allows informed decisions - making it a very important part of any leave application letter. We'd better clearly state the reason for the leave request.

Some common reasons for a leave

Considering a reason for personal leave from school or work is always difficult. So let's have a look at some of the most common reasons that people request leave:

Vacation - To go on a holiday, travel, or take time off work.
Personal leave - For personal business, family time, social occasions, etc.
Sick leave - When ill or for medical reasons including doctor's appointments.
Maternity leave - For pregnant women before/after childbirth.
Paternity leave - For new fathers around the time of childbirth.
Caregiver leave - To care for a sick child, spouse, parent, etc.
Bereavement leave - Due to the death of a close family member.
Marriage leave - To get married or attend a wedding.
Education leave - For exams, courses, or educational needs.
Religious leave - For religious occasions, festivals, and pilgrimage.
Community service leave - For volunteer work, blood donation, etc.
Examination leave - To prepare for and sit for exams.
Extraordinary leave - For uncommon reasons not covered by regular policies.
Sabbatical leave - For a long break after years of service.

The reason should be explained clearly along with dates and any supporting documents as per company leave policies.

Supporting documents

If we have any supporting documents like medical certificates, you can submit them with the application letter to provide evidence and make your leave more reasonable.

Work/study coverage

To show our responsibility for your work or study, we'd better mention something about the arrangements we've made to cover work or study during the leave.

Examples of a 2/3/7 Days Leave Application

Based on the duration of the leave, we should have different reasons. It's not reasonable to ask for a fever leave for 1 month. So, based on the contents I introduced above, let's see some excellent examples of leave application letters for different durations.

Leave application letter for 2 days

Date: [DD/MM/YYYY]

[Manager's Name]

[Company Name]

Subject: Leave Application for 2 days due to Fever

Dear [Manager's Name],

I am writing this letter to request for leave of 2 days from [start date] to [end date] as I am down with a high fever.

I started feeling unwell on [date] with symptoms of headache, weakness, and slight temperature. I took some medication hoping to recover soon but my condition has worsened and I developed a fever of 102°F yesterday evening along with chills and body aches.

I visited Dr. [doctor's name] this morning and upon examination, he has advised me to take complete rest for the next 2 days as per the medical certificate attached. I promise to make up for the work once I recover and resume duty.

I request you to kindly consider 2 days of sick leave during this time so that I can focus on my health and return to good shape. I will keep you updated on my recovery. Please feel free to contact me if you need any additional information.

[Your name]

[Designation]

Enclosure: Medical Certificate

Let me know if you need any clarification or have additional details to be included in the letter. Wish you a speedy recovery!

Leave application letter for 3 days

Subject: Leave Application for 3 Days to Attend Brother's Wedding

I hope you are doing well. I am writing this letter to request for 3 days of leave from [start date] to [end date] to attend my brother's wedding ceremony.

My brother, [name], is getting married on [wedding date] in our hometown of [place]. As it is a family occasion of immense importance, I humbly request to be granted leave for 3 days to fulfill my responsibilities as the elder brother.

I have planned and completed all urgent tasks scheduled during this time. [Colleague name] has kindly agreed to handle any client queries that may arise when I am away. I promise to make up for any pending work on my return and will be available by phone/email in case of an emergency.

I would be grateful if you could approve this leave so I can be a part of this special celebration in my family. Please let me know if you need any additional information. I hope you will consider my request positively.

7 days leave application letter

Subject: Leave Application for 7 Days Family Travel

I wish to apply for 7 days of annual paid leave from [start date] to [end date] for a family trip.

My family has planned a long-awaited vacation to [destination] after many years. It would be the first holiday ever since my two children were born. The booking of tickets and accommodation has already been completed.

I have chosen these dates considering our team's project timelines and scheduled all urgent tasks to be completed before my leave. I will carry my laptop to respond to anything critical while away. My colleague [name] has kindly agreed to cover any immediate customer queries in my absence.

Please consider this application for 7 days' leave for this important family occasion. I have over [X] days of leave balance. I promise to ensure my absence does not impact our performance targets.

Please let me know if I can provide any other details. I hope you will approve this leave.

In summary, as you can see above, we need different reasons for different leave durations. Be sure that your reason for leave matches the leave duration you requested.

1 click to generate leave application letters for any situations

If you need any solution for auto-generating the leave application letters that can cover all situations you might meet. You can try Anakin AI , the built-in AI app named 'Leave Letter Generator' can craft a leave application letter based on your needs in just a few seconds.

In the next part, I will show you how to use this magic AI app to generate an appropriate leave application letter.

Step 1. Launch the Anakin App or access to Anakin Web , easily search and find the " Leave Letter Generator " from the " Discover " tab in the left side.

search the leave letter generator AI app

Step 2. Fill in the required information including your name, recipient, duration and others. If you do have any specific reason for this leave, you can also tell it to AI.

Step 3. Click the " Generate " button to initiate an appropriate leave application letter with a right recipient, days duration, reason, etc.

Now, you can submit this letter to your manager or teacher to ask for a leave.

Something you need to do after submitting a leave letter

If you are a student, there is nothing to do but wait for your leave application to get approved. For those who submitted a leave application from the office, there is still something you need to do besides following up on the status of the application. The following is a summary of it, let's have a look.

Follow up - Politely follow up with your manager after 2-3 days if you do not receive any response to your leave request. Resend the letter if needed.
Get acknowledgment - Obtain written or verbal acknowledgment from your manager once the leave is approved. This serves as proof.
Handover work - Do a thorough handover of any ongoing work to colleagues who will handle it in your absence. Share key details.
Set auto-replies - Set up auto-reply emails and voicemails informing contacts of your leave dates and alternative points of contact.
Complete urgent work - Finish any tasks that are urgent before starting your leave. Do not leave loose ends.
Prepare backup plans - Develop contingency plans for scenarios like early return from leave or leave extension if required.
Adjust calendar - Block out the leave dates in shared team calendars and notify relevant stakeholders.
Remind manager - Send a quick reminder to your boss closer to your leave date after key handovers are completed.
Inform key contacts - Directly inform important clients, vendors, and colleagues about your upcoming leave.
Complete timesheet - Fill out and submit leave timesheet or any other organizational requirements.
Evaluate on return - On resuming work, check if any issues arose during the leave that need to be addressed.
Thank manager - Extend gratitude to your reporting manager once again for approving your leave request.

Writing a formal leave application letter is an important part of requesting time off from work or school. This article provided tips on how to write effective leave letters for different leave durations along with examples for 2, 3, and 7 days leave.

For recurring leave requests, using an AI assistant like Anakin to generate error-free letters each time can save a lot of effort. With just a few clicks, it can create customized letters tailored to your specific leave needs.

In summary, leave application letters are necessary for professional communication and to follow organizational processes. Taking time to write them well and follow up appropriately allows hassle-free approval of leaves for your important needs. By incorporating the tips in this article, you can draft leave letters that check all the boxes and get approved.

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Home » Commercial Realty » How to write letter of intent to lease commercial property?

How to write letter of intent to lease commercial property?

Leasing a commercial property in India marks a crucial milestone for businesses, regardless of their scale. Whether you’re a well-established corporation or a budding startup, the journey kicks off with the creation of a Letter of Intent (LOI). Therefore, if you’re considering leasing commercial space for your enterprise, it’s vital to grasp the intricacies of drafting a letter of intent for commercial leasing. This article aims to navigate you through the essential elements and offer advice on crafting a compelling Letter of Intent for leasing commercial property in India.

Table of Contents

What is a letter of intent f or commercial leasing?

A commercial lease refers to a legal agreement between a landlord and a tenant, to rent a commercial property, such as a building or land, for industrial, retail or office use. Commercial property leases are prepared with a longer tenure, as compared to residential leases that usually have a tenure of 11 months. Before getting into a final and definitive contract, the parties usually sign a letter of intent, which is a document that contains a summary of the leasing terms and to inform each party about the details of the agreement.

All about relinquishment deed

Lease Letter of Intent vs rental Letter of Intent .

When it comes to commercial leasing, a rental letter of intent and a lease letter of intent have distinct roles in the negotiation and drafting of a lease agreement.

A rental letter of intent is a preliminary document that a tenant submits to a landlord, outlining the basic terms and conditions that the tenant intends to include in a lease agreement. It serves as a starting point for negotiations between the parties and provides a framework for the eventual drafting and signing of a formal lease contract.

In contrast, a lease letter of intent is a more detailed document prepared by a landlord and submitted to a prospective tenant after initial negotiations have taken place. The lease letter of intent includes specific information about the proposed lease agreement, such as the size and location of the space, the proposed rental rate, the lease term, and any special provisions or conditions.

In summary, both rental letter of intent and lease letter of intent play important roles in the commercial leasing process. The former is typically submitted by the tenant as a starting point for negotiations, while the latter provides more detailed information about the proposed lease agreement and is prepared by the landlord.

Letter of intent for leasing commercial property: Sample

Dear Mr John Doe,

Building Administrator,

ABC Mall, Bangalore,

I am writing to express my firm intent to lease space within your shopping mall, ABC Mall, located in Bangalore. I have conducted a comprehensive assessment of your mall and believe it to be an ideal location to expand my business. I am the proud owner of XYZ, an ethnic wear startup that currently operates branches in both Mumbai and Delhi.

XYZ is an ethnic wear startup that began its journey in 2019. Our primary focus is to curate and offer a stunning collection of ethnic wear, encompassing traditional and contemporary designs, for men, women and children. We blend the rich heritage of Indian attire with modern trends, creating a unique and authentic shopping experience for our customers.

Our product range includes a variety of ethnic clothing, such as sarees, lehengas, kurtas, sherwanis and accessories, all meticulously designed and crafted. We offer a wide range of price points to cater to a diverse customer base. Our ethnic wear has been well-received in Mumbai and Delhi, and we have developed a loyal customer base in these cities. By expanding to Bangalore, we aim to tap into the vibrant market of fashion enthusiasts in the city and the surrounding regions.

We anticipate stationing approximately 10 employees in the space within your mall. We also have near-term plans to expand our team. The rented space will house essential equipment and machinery required for the daily operations of our business, including display racks, mannequins, billing systems and storage facilities. Our current business hours are 10 AM to 10PM every day of the week including Sundays, and we do not foresee any immediate changes. However, we are open to adapting our hours to suit the mall’s operational schedule if necessary.

Attached to this letter, please find pictures of our existing branches in Mumbai and Delhi to provide you with a visual representation of our business.

I am eager to explore the prospect of establishing our presence in ABC Mall, and I am excited about the opportunities this location presents. I kindly request the opportunity for a site visit to discuss the specifics and explore the available spaces. My contact details are provided below for your convenience:

Email: [email protected]

Phone: 111-111-1111

I am looking forward to your positive response and the possibility of further meetings to move forward with this exciting venture.

Thank you for your consideration.

Yours sincerely,

[Your Name]

[Enclosures: Pictures of Mumbai and Delhi branches]

Letter of Intent for leasing a commercial space: Purpose

A Letter Of Intent to lease is a document that forms the basis of the final lease deed between the tenant and the landlord. In other words, the Letter Of Intent outlines the broad contours of the lease agreement that is eventually signed by the landlord and the tenant. If you are taking a space in a building on rent to start your business, the landlord may ask you for a Letter Of Intent from you which will give him an idea of your seriousness to rent the space and also what will be your exact requirements. Moreover, the letter of intent helps in addressing any commercial issues between the parties, while validating their commitment to the contract.

Companies usually prefer to inspect the property that is available for lease. If they are interested, a letter of intent to rent a commercial space will be drafted and sent to the owner so that the property is held till an agreement is prepared. If the owner receives a formal communication that the company is interested in the property, he is bound to give out the property on lease to the company.

Although you can ask your broker to prepare the Letter Of Intent for commercial lease, it is good to know what goes inside a Letter Of Intent to rent a space by looking at a sample.

A letter of intent to lease is useful when negotiating with landlords for office and retail spaces. One should also note that there two main types of Letters Of Intent – one applicable for lease and another for purchase.

Letter Of Intent to rent a commercial space: What does it contain?

A statement from your side stating your intent to lease space inside the building.
A brief description of your business including the business model, different business activities and a small history about the start date.
A brief description about your products and services including the prices and packaging.
A brief description of the markets where you sell your products or deliver your services.
The number of employees that you will station in the building and any near-term hiring plan.
The equipment and machinery that you will keep and use in the rented space.
Your business hours and any plans to change it in the near future.
If you have any branches, it will be good to include pictures of those in the Letter Of Intent.
Your contact details and the best possible place for further meetings.

You can ask the landlord if he has a Letter Of Intent template and you can just fill out the details. You can also ask for a Letter Of Intent sample given by the other tenants to the landlord. You will get an idea as to how you should write a letter of intent to rent a commercial space.

Sample letter of intent for lease space : How to draft it ?

How to draft a letter of intent to lease commercial property

What to include in a Letter of Intent?

Some of the points that can be included at the time of writing a Letter of Intent for commercial leasing are:

1. Fixtures and Fitouts

2.Duration/Term of the lease

3. Ways and conditions for subletting

4. Common Area maintenance cost

5. Repair and Minor construction required

6.Salaries/Wages of Cleaning staff

Other points that can be included in the commercial lease letter of intent include property size, sublease rights, parking cost and early occupancy that mainly specifies if the tenant can move-in before the lease commencement date.

The above points are mere suggestions based on sample letter of intent to lease a commercial property and need not necessarily be part of every LOI. There may be an existing relationship between the tenant and the landlord and that will also have a bearing on what is to be included and excluded. However, it makes sense to include some or all of them in the commercial lease letter of intent document, depending on the exact requirements of the renting space and terms and conditions.

Letter of Intent: Tips to remember while drafting

1. Non-Binding: Both parties, that is, the landlord and the party intending to take a space rent, must write a letter of Intent which is non-binding. Although a Letter of Intent for renting a space is not enforceable in a court of law as it is only a preliminary document exchanged between the parties, there have been cases where LOI has been taken as the final agreement in certain legal cases. So to avoid this, they must write in the LOI that the conditions mentioned in the LOI or letter of intent to lease a space are non-binding.

2. Maintaining Flexibility: A LOI must be written in a way that allows flexibility to change some of the requirements and conditions during the phase of negotiation that takes place before a final agreement is signed between the parties. Sometimes, a lot of changes can occur from the time of writing the LOI and the final agreement and there must be a way to change some of the requirements and conditions mentioned in the letter of intent to lease.

3. Taking Professional Help: Although a letter of intent for a commercial lease is not a legally binding document in most cases, it is advisable to take help of a professional like a lawyer or experienced real estate consultant in writing a LOI. This becomes especially important if the space being taken on rent is a large one and involves huge monetary obligation on the parties.

Benefits of a Letter of Intent

A letter of intent can serve as a valuable tool throughout the process of leasing a commercial property. Whether it is drafted early on after viewing the property or during the final stages of negotiation, this document offers several benefits for both parties involved:

Documentation : The letter of intent provides a simple and efficient way to document the basic terms and conditions of a potential lease agreement. It ensures that the key aspects of the lease are clearly stated and agreed upon by both parties.
Negotiation tool : By outlining the proposed terms, a letter of intent helps facilitate the negotiation process. It serves as a reference point for discussions, allowing the parties to refine and finalise the lease terms based on their mutual understanding.
Builds trust : The letter of intent plays a crucial role in establishing a relationship of trust and credibility between the parties. It demonstrates the seriousness and commitment of the lease applicant, fostering a positive atmosphere for further negotiations.
Helps avoid disputes : By clearly outlining the rights and obligations of each party, the letter of intent helps minimise the potential for misunderstandings and disputes in the future. It provides a framework that can reduce the likelihood of costly legal conflicts down the line.
Demonstrates commitment : A well-drafted letter of intent signifies the tenant’s seriousness and genuine interest in leasing the property. It shows that the applicant should be taken seriously as a potential tenant, potentially giving them an advantage in the leasing process.

Can Letter of Intent be cancelled?

The purpose of a Letter of Intent to rent a commercial space, is to facilitate the start of a transaction. It is not legally binding. Thus, either the landlord or the tenant can cancel it at any time. The lease will come into effect, only after the commercial lease agreement is signed.

Housing.com POV

Crafting a letter of intent for leasing commercial property in India is a pivotal step in the process of securing a suitable space for your business. This document serves as a preliminary agreement between the landlord and tenant, outlining the basic terms and conditions of the lease. By understanding the key components and following the guidelines provided in this article, you can draft an effective letter of intent that sets the stage for successful negotiations and ultimately leads to the signing of a formal lease agreement. From detailing your business’s requirements to demonstrating your commitment, a well-written letter of intent can help streamline the leasing process and pave the way for a fruitful partnership between both parties involved.

What is a Letter Of Intent?

A Letter Of Intent outlines the intention of a party to enter into an agreement with another. Generally, a Letter Of Intent for renting a space is not legally enforceable.

What is included in a Letter Of Intent?

A Letter of Intent for a commercial lease may contain information about the landlord and tenant, description of the premises, such as the location of the property, its type, etc., terms of the lease, description of the business activity and other miscellaneous clauses pertaining to expiry of the LOI, exclusivity of the lease, etc.

Why is a Letter Of Intent needed?

A landlord may ask a prospective tenant for a Letter Of Intent for renting a space, to ascertain the tenant's seriousness in leasing the space and also to find out the tenant's exact requirements.

What is the difference between LOI and lease agreement?

A Letter of Intent (LOI) is a preliminary document used during the early stages of negotiations. It outlines essential lease terms to facilitate the negotiation of the final lease agreement.

Is LOI a legal document?

The legal binding nature of a Letter of Intent (LOI) depends on how it is drafted. Typically, in business-to-business transactions, LOIs include a non-binding provision, indicating that the letter itself does not impose legal obligations.

What are the disadvantages of LOI?

One drawback of an LOI is that, once signed, the seller may lose the ability to actively market their property to other potential buyers. If negotiations fall through, the seller loses both time and potential opportunities with other interested parties.

How long is an LOI valid for?

Typically, a buyer's Letter of Intent (LOI) is open for acceptance for a duration ranging from 72 to 96 hours, and in some cases, it may extend to one or two weeks.

Is LOI mandatory?

In legally binding agreements between two parties, an LOI is often required before finalising the contract. Although an LOI is not inherently binding, it serves as an indicator of the parties' serious commitment to reaching an agreement that will be legally enforceable.

(With inputs from Harini Balasubramanian)

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Dhwani is a content management expert with over five years of professional experience. She has authored articles spanning diverse domains, including real estate, finance, business, health, taxation, education and more. Holding a Bachelor’s degree in Journalism and Mass Communication, Dhwani’s interests encompass reading and travelling. She is dedicated to staying updated on the latest real estate advancements in India. Email: [email protected]

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